City Council
Regular MeetingSavannah, GA · April 19, 2012
Minutes
OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING
CITY GOVERNMENT
OFFICIAL PROCEEDINGS OF CITY COUNCIL
SAVANNAH, GEORGIA
April 19, 2012
The regular meeting of Council was held this date at 2:00 P.M. in the Council Chambers of City Hall.
The invocation was given by Alderman Hall’s daughter Michelle Roche; followed by the Pledge of
Allegiance to the Flag.
PRESENT: Mayor Edna B. Jackson, Presiding
Alderman Van R. Johnson, II Mayor Pro-tem
Aldermen Tony Thomas, Chairman of Council
Alderman Mary Osborne, Vice-Chairman of Council
Aldermen Mary Ellen Sprague, John Hall, Carol Bell,
Estella Shabazz and Tom Bordeaux
City Manager Rochelle D. Small-Toney
City Attorney James B. Blackburn
Asst. City Attorneys William W. Shearouse and Lester B. Johnson, III
The Minutes of the following meetings were approved upon motion by Alderman Johnson; seconded by
Alderman Thomas and carried:
Approval of the Council Minutes of April 5, 2012
Approval of the summary/final minutes of the City Council Work Session/City Manger Briefing
of April 5, 2012.
PRESENTATION
Recognition of City employees for their assistance with the 2012 Mayor’s Small Business Conference.
This was the 6th annual conference and the largest one. Georgia Power was the sponsor. Assistant City
Manager of Public Development Stephanie Cutter’s staff organized this project along with the Chamber
of Commerce and CEDA. Director of Economic Development MarRonde Lotson stated the following
City staff assisted with the project: Rob Davis, Sheena Anderson, Regina Peacock, Lea Frasier, Carol
Lasell, Bret Bell, and Team Smart: Janet Allen, Pauline Heyward, Karen Jones and Margaret Williams.
Recognition of City employees for their work during the St. Patrick’s Day festival. Director of Special
Projects Marty Johnston reported the various departments who assisted: Sanitation, Traffic Engineering,
Revenue, Building and Grounds, Park and Tree, Public Information, IT, Streets, Zoning, Fire Department,
Police Department, Property Maintenance, Utility Services, Citizens Office, Downtown Programs, Public
Facilities Events and Services, Parking Services, and Municipal Court. Several employees from each
department were present. Ms. Johnston stated a formal report for Council will follow.
LEGISLATIVE REPORTS
As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the
issuance of the licenses and upon motion of Alderman Johnson; seconded by Alderman Sprague, and
carried, they were approved:
ALCOHOL BEVERAGES LICENSE HEARING
Rebecca Anne Freeman for Lulu’s Chocolate Bar, LLC t/a Lulu’s Chocolate Bar, requesting to add
Sunday sales to an existing liquor, beer and wine (drink) license at 42 Martin Luther King, Jr. Boulevard,
which is located between Broughton Street and Congress Street in District 1. (Adding Sunday
sales permit)
Mounir Hasbi for Aroy Jung, LLC t/a AroyJung, LLC, requesting a beer and wine (drink) license with
Sunday sales at 7921 Abercorn Street, which had a 2012 liquor, beer and wine (drink) license and is
located between Bull Street and Drayton Street District 4. (New owner/manager)
Kurt J. Kuster for Ellis Square Partners t/a Trader Loure’s, requesting a liquor, beer and wine (drink)
license with Sunday sales at 111 W. Congress Street, unit B, which is a new location between Barnard
Street and Whitaker Street in District 1. (New location)
Susan D. Lingerfelser for End Zone Inc. t/a Bogeys, requesting to add Sunday sales to an existing liquor,
beer and wine (drink) license at 11414 Abercorn Street, which is located between Largo Drive and
Idlewood Drive in District 6. (Adding Sunday sales permit)
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William H. Tuten, Jr. for Shooting Star Holdings, Inc. t/a Dillinger’s Steak & Seafood, requesting to add
a Hybrid permit to an existing liquor, beer and wine (drink) license with Sunday sales at 7804 Abercorn
Street, which is located between Mall Boulevard and White Bluff Road in District 4. (Adding
Hybrid permit)
ZONING HEARINGS
Harold Yellin, Agent for Savannah College of Art and Design, Owner (Z- 120228-39337-2), requested to
rezone 3515 Montgomery Street from I-L-B (Light Industrial Business) to R-D (Residential-Dormitory).
The Metropolitan Planning Commission (MPC) recommends approval. Until its purchase by the
Savannah College or Art and Design in 1998, the subject site had been used for industrial purposes for
decades. Down zoning and redevelopment of the site for college purposes to include a dormitory as well
as classroom facilities is consistent with the stated goals of the Tricentennial Comprehensive Plan and is
compatible with the development pattern established in the area. No detrimental impacts to area residents
are expected.
Jim Hansen with MPC was present to give their report. Alderman Bordeaux asked about the number of
parking spaces which would be 425 spaces. The site plan would be reviewed by MPC. Alderman
Thomas asked if there was a proposed master plan for the area and what types of businesses would be
allowed. The entire characteristic of the neighborhood changed with the new development; and he was
concerned about the future parking. Mr. Hansen stated there was no current planning in that area;
however, the area was reviewed with the Tri-Centennial Plan. Attorney Harold Yelling stated it was a
project by SCAD and for SCAD; it is approximately a twenty-seven million dollar project. SCAD has
over 8,000 students and there is a need for student housing. The parking garage would be 3-stories high.
Alderman Shabazz stated this new development would reduce the blight in the 5th district and it brings a
family-type atmosphere to the district. Alderman Hall stated he was in favor of the project. Alderman
Sprague stated a bike lane was needed in the area. Alderman Johnson stated long-term infrastructure
needs to be in place. Mr. Yelling stated representatives of SCAD had met with MPC staff; going through
the unified zoning ordinance to make sure there was a sense of predictability. Alderman Thomas stated
there needed to be more meetings and open communication with SCAD and City officials on future
development plans. Mayor Jackson stated the Council was in favor of the project. Savannah is growing,
fast and SCAD is helping it to grow and it is known that there is a 5-year plan. Therefore, the City needs
to meet with SCAD and find out what the future plans are for development. Upon motion by Alderman
Johnson; seconded by Alderman Sprague and carried, the public hearing was closed. Upon motion by
Alderman Johnson; seconded by Alderman Shabazz and carried the request was granted.
PETITIONS
John Barnes – Petition 120024, requesting the City to declare surplus the property located adjacent to
1723 Burroughs Street in order to offer it for sale to the adjacent property owner(s). The subject property
(PIN 2-0066-22-004) is a vacant lot approximately 30’ x 101’ fronting Burroughs Street between Kline
and West 34th Streets in the Cuyler/Brownsville neighborhood. The City originally acquired this property
in 2004 for potential infill but under current City standards the lot is too small to develop for City infill
housing. The petitioner notes that the lot is unsecure and has become an area for unlawful activities. Mr.
Barnes would like to acquire the property in order to increase his yard size providing maintenance and
upkeep and securing the lot by fencing it in. The petition has been reviewed by the Housing Department
and there are no objections to the City declaring the lot surplus in order to sell it. The City declared
surplus the property located south of 1723 Burroughs Street (PIN 2-0066-22-004) in order to offer it to
the adjacent property owner(s). Upon motion by Alderman Johnson; seconded by Alderman Shabazz
and carried, the petition was approved.
Julia Dyer – Petition 110012, requesting the City to allow an after-the-fact encroachment onto City right-
of-way at 2009 E. 40th Street, for an existing wheelchair ramp. The subject property is located on the
south side of E. 40th Street between Wallin Street and Skidaway Road. The ramp, which provides
wheelchair access at the front entrance to the home, is constructed 13’ past the property line into the right-
of-way. Per the petitioner, the ramp meets all ADA and City building requirements, and records show a
building permit was issued and inspections were completed. The petition has been reviewed by Public
Works and Water Resources and Development Services with no objections. Recommend approval of
Petition 110012 in which Julia Dyer requests granting of encroachment onto City right-of-way for an
existing wheelchair ramp. Petitioner should be advised that such encroachment grants no ownership rights
to the property and that if ever required the structure must be removed at petitioner’s expense. The City is
held harmless for maintenance and liability of the encroachment and recommended that upon transfer of
the property the future owner(s) must be made aware of this agreement. Upon motion by Alderman
Johnson; seconded by Alderman Shabazz and carried, the petition was approved.
ORDINANCES
First Readings
Alcoholic Beverages on Commercial Quadracycles. An ordinance to amend the Alcoholic Beverages
Ordinance to prohibit alcoholic beverages on commercial quadracycles, establish an effective date, and
repeal all ordinances in conflict. (Continued from April 5, 2012.) Upon motion by Alderman Johnson;
seconded by Alderman Sprague and carried, the Ordinance was continued until May 3, 2012.
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Beer Growler Ordinance. An ordinance to amend the Alcoholic Beverages Ordinance to provide a
definition for growlers and to regulate their sale by establishments holding a retail beer package license.
Alderman Osborne asked the City Manager to define Beer Growlers.
City Manager Toney gave the definition of a beer growler: It is a 64-ounce glass or ceramic container,
which allows someone in a convenience store to pour beer into the container and then seal it. It is
governed by the Department of Agriculture in terms of sanitation concerns; but for the City, the ordinance
allows for the sale of a growler beer. This would be a change to the City’s Alcohol Ordinance and allow
breweries to put their product in the local market. There are no issues regarding the increased amount of
alcohol in City streets. The ordinance only allows the sale in un-broken containers; and not for
consumption on the premises for which it was sold.
First and Second Readings
Ordinance read for the first time in Council April 19, 2012 upon unanimous consent of Council read a
second time in Council April 19, 2102, placed upon its passage, adopted and approved upon motion of
Alderman Johnson; seconded by Alderman Shabazz and carried.
AN ORDINANCE
To Be Entitle
AN ORDINANCE TO REZONE CERTAIN PROPERTY FROM ITS PRESENT I-L-B ZONING
CLASSIFICATION TO A R-D ZONING CLASSIFICATION; TO REPEAL ALL OTHER
ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES:
BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting
of Council assembled and pursuant to lawful authority thereof:
SECTION 1: The following described property be rezoned from its present I-L-B zoning classification to
a R-D zoning classification:
Legal description: Beginning at a point [X: 984238.750 Y: 746885.875] located at the intersection of
the centerlines of West 49th Street and Montgomery Street, thence proceeding along the approximate
centerline of Montgomery Street, direction: S 17-43-24 W approximate distance: 852.853 feet to a point,
thence proceeding along the approximate centerline of West 52nd Street, direction: N 74-8-50 W
approximate distance: 838.321 feet to a point, a point located on the centerline of the Railroad track [X:
983172.687 Y:746302.500] thence proceeding along a the centerline of the Railroad track, direction: N
57-35-56 E approximate distance: 1312.302 feet to a point, a point located at the intersections of the
centerlines of the Railroad track and Montgomery Street [X: 984280.688 Y: 747005.688]
The property is further identified by the Property Identification Number as follows:
P.I.N.: 2-0091-23-001
SECTION 2: That the requirement of Section 8-3182(f)(2) of said Code and the law in such cases made
and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an
interest or property right which may have been affected by this zoning amendment.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed.
ADOPTED AND APPROVED THIS 19TH DAY OF APRIL, 2012.
RESOLUTIONS
A RESOLUTION TO AUTHORIZE GRANTING A DEED TO EMERSON COWART IN
CONSIDERATION OF THE HIGHEST AND BEST BID OF $7,000.00 IN RESPONSE TO RFP
EVENT #166-0
WHEREAS, the within described property was declared surplus to the City’s needs on September 28,
2006; and
WHEREAS, pursuant to O.C.G.A §36-37-6 said property was offered for sale by a Request for Proposals
(event #166-0), through an advertisement in the Savannah Morning News, the legal organ in and for said
County, and on the City of Savannah official web page; and
WHEREAS, Emerson Cowart, offered the highest and best bid in the amount of $7,000.00 as provided in
the conditions of the proposed sale as advertised; and
WHEREAS, the Mayor and Aldermen of the City of Savannah accepted said proposal and approved the
conveyance of said property on April 19, 2012;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah in
regular meeting of Council assembled, that the City Manager be authorized and directed to execute and
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deliver a Fee Simple Deed to Emerson Cowart, and the Clerk of Council to attest said Deed and affix the
City’s seal.
All that lot, parcel or tract of land situate, lying and being in the City of Savannah, Chatham
County, Georgia, known as the Northern Thirty-eight (38) feet of Lot Letter “M”, Waring
Ward, the said Northern Thirty-eight (38) feet of said Lot Letter “M” having a frontage on
Habersham Street of thirty-eight feet, with a depth along Park Avenue Lane of thirty-five and
thirty-tree hundredths (35.33) feet, more or less, and being bounded on the North by said
Lane; on the East by the Northern portion of Lot Letter “L”, said ward; on the South by the
Southern sixty-eight (68) feet of said Lot Letter “M”; and on the West by Habersham Street
and further identified as PIN 2-0053-01-009.
ADOPTED AND APPROVED THIS 19th day of April, 2012, Upon motion by Alderman Johnson;
seconded by Alderman Sprague and carried, the resolution was approved.
MISCELLANEOUS ITEMS
Savannah Tall Ships Challenge. Authorization for the City to contribute $50,000.00 in financial support
and $50,000.00 in in-kind support for the Savannah Tall Ships Challenge which will be in Savannah May
3-7, 2012. The monetary contribution will go towards youth outreach in the community. Upon motion by
Alderman Thomas; seconded by Alderman Sprague and carried, the request was granted.
Sale of Surplus Property – RFP Event No. 166-0. On September 28, 2006, Council approved the City
declaring surplus and offering for sale the property located at 1110 Habersham Street (PIN 2-0053-01-
009). The property, legally described as the northern thirty-eight (38’) feet of Lot M, Section 7, Waring
Ward, is a 38’ x 35’ vacant lot on the southeast corner of Habersham Street and Park Lane. This lot was
originally deeded by the City to Neighborhood Housing Services of Savannah, Inc. in 1994, and then
deeded back to the City in 2000 after the organization determined they had no use of the property and
eventually dissolved. As the lot is only 1,330 square feet, it is too small to develop without several
variance requests. The property was advertised in February 2012 for sale as RFP Event No. 166-0 with a
minimum bid request of $3,300.00. A single qualifying bid was received from Emerson Cowart in the
amount of $7,000.00. Mr. Cowart owns the adjoining property on the corner of Habersham and Duffy
Streets and will be able to use the property to increase his rear yard size. He plans to maintain it as open
green space. Accepted the qualifying bid of $7,000.00 submitted by Emerson Cowart and selling 1110
Habersham Street (PIN 2-0053-01-009) legally described as the northern thirty-eight (38’) feet of Lot M,
Section 7, Waring Ward, to Mr. Cowart. Further recommend approval of the resolution authorizing the
City Manager to sign the Deed conveying the northern thirty-eight (38’) feet of Lot M, Section 7, Waring
Ward to Emerson Cowart. Upon motion by Alderman Johnson; seconded by Alderman Sprague and
carried, the request was granted.
Representation of Officer S. Young. Upon motion by Alderman Johnson; seconded by Alderman
Thomas and carried, the following item was added to the agenda: Representation of Officer S. Young.
Upon motion by Alderman Johnson; seconded by Alderman Thomas and carried the City Attorney would
represent Officer Young.
TRAFFIC ENGINEERING REPORTS
Parking Restriction on Laurel Street. Traffic Engineering has conducted a study of the conditions along
Laurel Street based on concerns with the width of the roadway expressed by Parking Services. Laurel
Street is located just west of Martin Luther King, Jr. Boulevard, between Zubley Street and Alton Street.
It is classified as a local street and provides rear access to several businesses. The street is 27 feet wide
curb-to-curb. Two-way vehicular traffic requires a minimum of 20 feet, but with vehicles parked on both
sides of the road the travel way is reduced to approximately 11 feet. In addition, parking in this area is so
dense that some vehicles have been double and triple parked, which obstructs access for businesses and
traffic flow. Traffic Engineering recommends that parking be prohibited on the east side of Laurel Street
from Zubley Street to Alton Street. It is also recommended that traffic on Laurel Street be restricted to
one-way southbound from Zubley Street to Alton Street and that Alton Street be one-way west bound
from Laurel Street to Ann Street.
Upon motion by Alderman Johnson; seconded by Alderman Thomas and carried the recommendation was
granted.
BIDS, CONTRACTS AND AGREEMENTS
Upon motion of Alderman Thomas; seconded by Alderman Sprague and carried, the following bids,
contracts and agreements were approved:
Property Access Agreement – Air Liquide Large Industries U.S. LP. Authorized the City Manager to
sign a property access agreement with Air Liquide Large Industries U.S. LP. Access to the Air Liquide
property is required to clean up a portion of the Deptford Tract Landfill. The Deptford landfill was
operated by the City from 1919 to 1954. In 1994, the Georgia Department of Natural Resources
Environmental Protection Division (EPD) listed the Deptford Tract on its Hazardous Site Inventory.
Since that time the City and Kerr McGee (now Tronox Inc.) have worked with the EPD to find a
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remediation solution for the site. The accepted solution includes the excavation and disposal of a few soil
“hot spots.” One of these excavation locations is on property currently owned by Air Liquide. The access
agreement will allow the City’s remediation contractor to perform the required clean up. The City
Attorney and City staff have reviewed the access agreement and it is necessary to perform the required
remediation of the site.
Four and Six Inch Sound Attenuated Mobile Pumps – One Time Purchase – Bid No. 11.195. Approval to
procure three sound attenuated mobile pumps from BBA Pumps, Inc. in the amount of $107,605.00. The
pumps will be used by Sewer Maintenance to replace pumps 4835, 4836 and 4837, which are no longer
economical to repair or operate. The new pumps are sound attenuated which will allow for less
disturbance from the pumps’ operational noise in residential areas. Delivery: 90 Days. Terms: Net-30
Days. Funds are available in the 2012 Budget, Vehicle Purchases/Vehicular Equipment (Account No.
613-9230-51515).
Passenger Bus for Recreation Services Department – One Time Purchase – Event No. 261. Approval to
procure one 36 passenger bus from Peach State Freightliner, LLC in the amount of $88,879.00. This
passenger bus will be used by Recreation Services to transport citizens throughout the city to various sites
and to take youth on various trips during the summer. and reviewed. Delivery: As Required. Terms: Net-
30 Days. Funds are available in the 2012 Budget, Vehicle Purchases/Vehicular Equipment (Account No.
613-9203-51515).
Calcium Hypochlorite Generators – Sole Source Purchase – Event No. 368. Approval to procure ten
calcium hypochlorite generators from Humbleton Industrial Sales in the amount of $98,978.20. The
generators will be used by Water Supply as an alternative to using chlorine gas at City well sites in order
to mitigate the risk of releasing chlorine gas into the atmosphere. Chlorine is used at each of the 45 well
sites in 150 pound cylinders for disinfection of the City's water supply. While the potential for release of
chlorine gas is small, the risk and liability associated with such a release is very high due to the toxic
nature of chlorine gas. In early 2011, a bid was issued to purchase five generators to conduct a pilot study
of this technology. The original equipment that was tested failed to produce constant chlorine
concentrations and was rejected. A second six month study was successfully completed utilizing the
second low bidder, Humbleton Industrial Sales. Funding has been made available for the purchases of
these additional units. This is a sole source purchase because the equipment is only available through
Humbleton Industrial Sales. Bulk pricing was negotiated with the supplier based on the original bid
submitted. Delivery: 14 Days. Terms: Net-30 Days. Funds are available in the 2012 Budget, Capital
Improvement Fund/Capital Improvement Projects/Alternative Disinfection Modifications (Account No.
311-9207-52842-WT410).
Site Lighting Lease for Savannah-Chatham Metropolitan Police Department (SCMPD) Administrative
Services Center – Sole Source Purchase – Event No. 370. Approval to award a lease for site lighting
services from Georgia Power in the amount of $28,517.00. The site lighting plan includes 11 floodlights
on 30 foot poles, served by underground wiring to illuminate the entrance, parking lots and other areas
throughout the site. Georgia Power will be responsible for providing all components of the lighting
system and will be fully responsible for the operation, service, maintenance and any necessary repairs of
the system throughout the duration of the agreement. The proposed lease also establishes a monthly cost
to be paid by the SCMPD as an operational expense. This is a sole source purchase because of Georgia
Power’s unique position to provide the light fixtures, poles, power and continuous service as the local,
electric utility. Funds are available in the 2012 Budget, Capital Improvement Fund/Capital Improvement
Project/Other Costs/Public Safety Metroplex (Account No. 611- 1140-52842-PB836).
Juniper Data Network Annual Maintenance and Support – Sole Source Purchase – Event No. 377.
Approval to procure Juniper data network equipment maintenance and support from Layer 3
Communications in the amount of $63,196.88. The maintenance and support will be used by Information
Technology to support the Juniper equipment installed throughout the City's data network to provide
wireless access to City staff and facilities. This is a sole source purchase because Layer 3
Communications was awarded the contract for Information Technology supported network Juniper
equipment and maintenance in September 2007. Pricing is based on the same discount structure offered in
the initial contract. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2012 Budget,
Internal Service Fund/Information Technology/Data Process Equipment Maintenance (Account No. 611-
1140- 51251).
Gwinnett, Wheaton & Culver Streets Storm Drainage Improvements (DR215) – Contract Modification
No. 3. Approval of Contract Modification No. 3 in the amount of $7,140.00 with Coastal Civil
Engineering. The original contract was for storm drainage conveyance system improvements designed to
prevent structural flooding in the vicinity of East Gwinnett and Culver Streets. This modification covers
additional work required because of a change to the original concept due to the cost of an easement
acquisition. The added work includes surveying, soil testing, estimating and other analysis. The
amendment increases the design services contract price by $7,140.00 based on the added work required.
The total agreement amount will be $66,145.00. The cumulative total of the contract requires Council
approval for this contract modification. Approval of Contract Modification No. 3 to Coastal Civil
Engineering. Funds are available in the 2012 Budget, Capital Improvements Fund/Capital Improvements
Projects/Other Costs/Bilbo/North Casey Drainage (Account No. 311-9207-52842-DR215).
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Grayson Stadium Roof Replacement (PB227) – Contract Modification No. 1 – Event 25. Approval of
Contract Modification No. 1 in the amount of $38,400.00 with Coastal Roofing Co., Inc. The original
contract was for removal and replacement of damaged roofing on the upper and lower roof systems over
the grandstands at Grayson Stadium. This modification is for an additional 6400 square feet of Oriented
Strand Board (OSB) that was not included in the original bid. The extent of damage to the underlayment
of the roof was not evident until demolition of the old roof took place. A line item for replacement of up
to 1000 square feet of OSB was included in the original bid; therefore, the damaged additional 6400
square feet will be priced at the same unit price. Approval of Contract Modification No. 1 to Coastal
Roofing Co., Inc. Funds are available in the 2012 Budget, Capital Improvements Fund/Capital
Improvements Projects/Other Costs/Grayson Stadium Renovations (Account No. 311-9207-52842-
PB227).
Computer Hardware – Annual Contract Renewal – Event No. 369. Renewed an annual contract to procure
desktop computers, laptop computers and file servers from TIG Technologies in the estimated amount of
$280,000.00. The contract will be used to obtain quality equipment for the City’s computer network.
Throughout the year, Information Technology purchases 200 to 250 personal computers, 100 laptop
computers and up to ten servers as replacements. Additional equipment is also purchased as the
expenditures are approved by Research and Budget. The dollar amount requested for approval is the
budgeted amount for replacement desktop and laptop computers, servers and any additional desktops and
laptops included in the 2012 budget and an additional amount for unforeseen needs. The original bid
amount listed below includes pricing for items such as more powerful desktop computers, laptops and
servers that may or may not be purchased, but pricing is secured for contingency purposes. This is the
last renewal period of a four year contract. Proposals were originally received March 9, 2009. The
proposal has been advertised, opened and reviewed. Funds are available in the 2012 Budget, Information
Technology/Computer Replacement (Account No. 612-9240-51510).
Zonar Vehicle Tracking Equipment Maintenance – Annual Contract Renewal – Event No. 366. Renewed
an annual contract to procure vehicle tracking maintenance from Zonar Systems, Inc., in the amount of
$36,476.50. This equipment is installed on Sanitation vehicles to provide data and various reports of real-
time locations, operational statuses and vehicle idle times. This equipment also assists Sanitation in
routing vehicles in the most efficient and cost effective method. Each vehicle’s components are
determined by the type of vehicle and the date the City wants to track. The original contract for the
purchase of equipment and initial annual service fees was approved by Council on May 7, 2009. The
contract renewal includes annual service fees for 110 GPS units and 82 optional diagnostic modules
installed on Sanitation vehicles. Pricing was established through the original contract award in 2009, but
the services fees have increased an average of 8% over the last three years. This is a sole source purchase
because the City elected to standardize using Zonar's equipment to provide GPS vehicle tracking. The
shortlisted proposers were: B.P.( Funds are available in the 2012 Budget, Sanitation Operation Fund-
Director/Residential Refuse/Refuse Disposal/Street Cleaning/Commercial Refuse/Recycling & Litter-
Other Contractual Service (Account Nos. 511-7101, 7102, 7103, 7104, 7105 and 7107-51295).
Change Order No. 6 for the Video Surveillance System (VSS) Project – Savannah/Hilton Head
International Airport. The Savannah Airport Commission (SAC) received approval of Change Order No.
6 with I-Sys Corporation in the amount of $36,022.99. The scope of Change Order No. 6 involves
extending fiber from the server room (ammo room) to the SAC network area near elevator 3 on the third
floor of the SAC offices. This will include a patch panel to tie into the VSS network. An existing 3750
Cisco switch will be located in a wall mounted rack for the purpose of terminating fiber in the SAC server
room. A UPS is included in the scope of the project to provide a spare power supply to the switch. Fiber
will be extended to the Landside Mgrs. office and connected to a workstation for the VSS system.
Additional fibers will be provided for the installation of two Pelco 5200 workstations. The original
funding amount for VSS was $922,520.00..
Airways Avenue and Gulfstream Main Entrance – Event No. 284, $99,487.00 – Savannah/Hilton Head
International Airport. The Savannah Airport Commission received approval to enter into a contract with
Clifton Construction, Inc. in the amount of $99,487.00 for the Airways Avenue and Gulfstream Main
Entrance project. This project consists of the construction of approximately 150 linear feet of cross
connector roadway which will include but not be limited to excavation and embankment, grading, asphalt,
marking, signage, sodding, seeding, tree relocation, and other items associated with roadway construction.
Two Midsize 4-Wheel Drive Sport Utility Vehicles – Event No. 325-1 – Savannah/Hilton Head
International Airport. The Savannah Airport Commission received approval to purchase two midsize
4WD SUV’s from J.C. Lewis Ford in the amount of $48,170.72. The units will be used primarily by the
Airfield Operations Manager and the Airport Security Coordinator and will replace unit 20 –2008 Ford
Explorer and unit 21 – 2007 Ford Explorer. Pricing includes 3 year/36,000 mile bumper to bumper and 5
year/60,000 mile powertrain warranty. Specifications were sent to 34 City of Savannah approved
suppliers, with J.C. Lewis submitting the only bid.
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Amano McGann Exit Pay-In-Lane Machine with Bill Dispenser – Savannah/Hilton Head International
Airport. The Savannah Airport received approval to purchase one Amano McGann Exit Pay-In-Line
Machine with Bill Dispenser in the amount of $56,036 from Carolina Time. Carolina Time will provide
and install an AMG-6800 “Pay in Lane” machine which will dispense bills and coins for change. This
system will be installed in lane 2 of the exit plaza. This will give customers the option to use credit card
or cash in a fully automated lane when exiting the parking deck. This is a sole source purchase from
Carolina Time, as they are the area provider of Amano McGann products. This cost also includes two
Spare note Dispensers and one Spare Note Safe. Adding this unit is the next step in the Airport
Commission’s program to become as fully automated as possible which will help reduce operating costs
and increase accountability.
Airport Medical Plan Policy – Savannah/Hilton Head International Airport. The Savannah Airport
Commission solicited proposals for its employee medical insurance plan through its broker of record
Seacrest Partners. All respondents met the technical and performance requirements specified and as such
all were responsive. Therefore, the deciding factor was based on the proposal premium. Consumers Life
had the best proposed premium. In addition to the premium, there is an annual brokerage fee of
$40,000.00 for Seacrest Partners services, a onetime tail coverage of approximately $60,000.00 based on
the close out amount of all open claims during transition, and a fiduciary liability policy for $10,000.00
for a total amount of $905,876.00. Premium $ 795,876.00 Brokerage Services $ 40,000.00 Tail
Coverage $ 60,000.00 Fiduciary Liability $ 10,000.00 $ 905,876.00 The plan will reduce the Airport
Commission medical plan costs by approximately 37% or $455,000.00 while maintaining existing
coverage levels.
Lawson Software Maintenance Agreement – Sole Source Purchase – Event No. 367. Approval to procure
Lawson ERP software maintenance and support from Lawson Software in the amount of $161,886.42.
The maintenance and support will be used by the IT Department to support the Lawson ERP software
system currently used by Finance and Purchasing. The software system is also being implemented in
Human Resources, Payroll and Research and Budget. The annual maintenance covers all Financial,
Budgeting, Payroll and Human Resources modules included in the Lawson project. This is a sole source
purchase because the software maintenance is only available from the developer of the system. Funds are
available in the 2012 Budget, Internal Service Fund/Information Technology/Data Processing Equipment
Maintenance (Account No. 611- 1140-51251). Alderman Johnson asked why the maintenance contract
was not purchased at initial installment of the software. Acting Information Technology Director Cam
Mathis stated it was purchased at that time, this was an annual renewal.
**************************************************
Alderman Sprague stated the Tall Ship’s needs volunteers. Earth Day would be Saturday, April 28, 2012
and Home Town Heroes would be at Grayson Stadium. Also Liberty Mutual that day.
**************************************************
City Attorney Blackburn asked to address Council and stated: Mayor Jackson, 55-years ago I stood in
this chamber and accepted an appointment of the Council as a lawyer. The first assignment I had was –
Savannah had decided to go into an urban renewal program. One of the requirements was they would be
adopting a comprehensive zoning ordinance. Savannah had zoning since the 1920’s but never a
comprehensive one. I took that assignment and worked with our newly-named planning commission; but
only on the third planning director were we able to, and as the zoning people here will remember, July
29, 1960 we enacted the first zoning ordinance with Don Mendonsa as the then Planning Director. Don
went on subsequently to serve along with me as a City Manager as I served as City Attorney in the
Maclean administration – a very progressive administration. My tenure has lasted now more than 50-
years. The last 42 of those years has been consecutive. The position of City Attorney is a peculiar one
since you represent a major employer and corporation of three-hundred million dollars a year with
utilities and various other things. It is not a one-person job. It is run, and I hope will continue to be run
by a professional staff. Don Mendonsa accepted the position as a City Manager and of course was a
professional City Manager. I am deeply committed, throughout my entire career, to professional
management and seeing what that has meant to the City of Savannah has really been the driving force in
what I have sought to accomplish in my life. But I have had to represent the Chief Executive, the City
Manager and have represented each City Manager the City of Savannah has ever had, as well as the
corporate body; and with a unique relationship to each of you. But, I have not been able to do this alone
and I want to commend those who have worked with me over the years. The custom was and has been
that the City Attorney was not a full-time person and that term is very misleading; not a person reporting
through the City Manager. Usually, in my judgment and all the ones that have served as well as in the
County Government, the School Board, and so forth, each have been active, practicing attorneys with a
general law practice. I have had my own law practice. I had the support of my then law partner when I
accepted this, and the subsequent partners after him; but I have also had the loyal support of the several
law firms that I have worked with. I want to commend them – Bill Shearouse, William Shearouse, Jr., of
the firm of Weinerr, Shearouse, etc., has been with me 38 of those last 42-year. He brought not only his
personal commitment but also the commitment of his firm – a well established, big law firm. I want to
point out to you that a law firm that goes into this does incur the possibility of conflict, thus there are
conflicts in many areas of law practice. I want to commend not only Bill but the trial lawyers in his firm
who undertook, when we had the waiver of immunity come along in trial work in that area. Bill is here
7
and I certainly want to commend him. Also, likewise I want to commend the law firm of Lester Johnson,
PC. Lester has been with me 30-years. It has been not only a strong personal friendship but a strong
professional relationship that I treasure. In addition to that I mentioned my law partner, the one I had
since the day I started – Casper Wiseman who is now deceased and Mr. Futrell who later joined us; who
is now deceased. I had their full support. My son James B. Blackburn, Jr., after getting the same
education as Tom (Bordeaux) did as his class mate, he went off to Georgia Tech with the Mendonsa
influence, got his Masters Degree in City Planning. He was a planner for a while and then decided the
lure of the law was greater and he later went to law school and in 1984 he joined out firm. Of course
with the demise of the partners he now leads that law firm as my law partner. In addition to that, because
of conflict, we are required to have available outside counsel. Pat O’Conner came to Savannah as an
associate of Bill Shearouse; he changed firms and helped build a practice and he has certainly served us
well. The jewel of that firm is the specialized effort we had with Patty Paul who we worked with so many
years. Those are the lawyers that were assigned to me and helped me to provide me the service we have
been able to give to the City. When I last accepted the appointment in the 2 nd Johnson administration I
advised the Mayor I would not likely be able to serve the full term. But, I don’t have to tell you that
events dictated that I do so, and I did serve the full term. It was my hope and desire, as this
administration came in that you would resolve the question of the professional management of the City by
having a professional manager – not by personality, but that the position should be professional and a
professionally trained person should be in it with a professional staff. I feel you have accomplished that
and I congratulate the City Manager on the selection of her staff. But having said all that, it is never a
good time – with the workload that we have – but I feel that I have reached a time when I am going to
have to slow down and I want to let it be known that I will not be available for appointment for another
term. I will help in any way I can to continue the good the good work and the excellent reputation that
the City of Savannah has had in it government. So I tell you that I have been here long past retirement
age, but I will be retiring and working in transition hopefully to have some of the load that I have been
carrying for several years. I will leave with a great deal of regret of not being in the day-to-day
participation. I wanted to clear the air since there has been some speculation about the position. I am
certainly grateful for the opportunity, but I feel it is time for me to make a decision. Thank you.
Each Council member offered their thanks, their memories of working with him and their wishes that he
enjoy retirement. Mayor Jackson called it a sad day because of the tremendous void his departure would
leave. He protected the Council even when they did not listen, she said. He didn’t think about Jimmy
Blackburn; he thought about the Council and thought about the community.
There being no further business, Mayor Jackson declared this meeting of Council adjourned.
Dyanne C. Reese, Clerk of Council
8
Agenda
http://www.savannahga.gov
AGENDA
MEETING OF THE MAYOR AND ALDERMEN
APRIL 19, 2012
1. Approval of the City Council minutes of April 5, 2012.
2. Approval of the summary/final minutes of the City Council work session/City
Manger’s briefing of April 5, 2012.
3. Recognition of City employees for their assistance with the 2012 Mayor’s
Small Business Conference.
4. Recognition of City employees for their work during the St. Patrick’s Day
festival.
ALCOHOLIC BEVERAGE LICENSE HEARINGS
5. Rebecca Anne Freeman for Lulu’s Chocolate Bar, LLC t/a Lulu’s Chocolate
Bar, requesting to add Sunday sales to an existing liquor, beer and wine
(drink) license at 42 Martin Luther King, Jr. Boulevard, which is located
between Broughton Street and Congress Street in District 1. (Adding Sunday
sales permit) Recommend approval.
6. Mounir Hasbi for Aroy Jung, LLC t/a AroyJung, LLC, requesting a beer and
wine (drink) license with Sunday sales at 8 E. Broughton Street, which had a
2012 liquor, beer and wine (drink) license and is located between Bull Street
and Drayton Street in District 1. (New owner/manager) Recommend
approval.
7. Kurt J. Kuster for Ellis Square Partners t/a Trader Loure’s, requesting a liquor,
beer and wine (drink) license with Sunday sales at 111 W. Congress Street,
unit B, which is a new location between Barnard Street and Whitaker Street in
District 1. (New location) Recommend approval.
8. Susan D. Lingerfelser for End Zone Inc. t/a Bogeys, requesting to add
Sunday sales to an existing liquor, beer and wine (drink) license at 11414
Abercorn Street, which is located between Largo Drive and Idlewood Drive in
District 6. (Adding Sunday sales permit) Recommend approval.
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9. William H. Tuten, Jr. for Shooting Star Holdings, Inc. t/a Dillinger’s Steak &
Seafood, requesting to add a Hybrid permit to an existing liquor, beer and
wine (drink) license with Sunday sales at 7804 Abercorn Street, which is
located between Mall Boulevard and White Bluff Road in District 4. (Adding
Hybrid permit) Recommend approval.
ZONING HEARINGS
10. Harold Yellin, Agent for Savannah College of Art and Design, Owner (Z-
120228-39337-2), requesting to rezone 3515 Montgomery Street from I-L-B
(Light Industrial Business) to R-D (Residential-Dormitory). The Metropolitan
Planning Commission (MPC) recommends approval. Until its purchase by
the Savannah College or Art and Design in 1998, the subject site had been
used for industrial purposes for decades. Down zoning and redevelopment of
the site for college purposes to include a dormitory as well as classroom
facilities is consistent with the stated goals of the Tricentennial
Comprehensive Plan and is compatible with the development pattern
established in the area. No detrimental impacts to area residents are
expected. Recommend approval.
PETITIONS
11. John Barnes – Petition 120024, requesting the City to declare surplus the
property located adjacent to 1723 Burroughs Street in order to offer it for sale
to the adjacent property owner(s). The subject property (PIN 2-0066-22-004)
is a vacant lot approximately 30’ x 101’ fronting Burroughs Street between
Kline and West 34th Streets in the Cuyler/Brownsville neighborhood. The City
originally acquired this property in 2004 for potential infill but under current
City standards the lot is too small to develop for City infill housing. The
petitioner notes that the lot is unsecure and has become an area for unlawful
activities. Mr. Barnes wants to acquire the property in order to increase his
yard size, provide maintenance and upkeep, and fence in the lot.
The petition has been reviewed by the Housing Department and there are no
objections to the City declaring the lot surplus in order to sell it.
Recommend that the City declare surplus the property located south of 1723
Burroughs Street (PIN 2-0066-22-004) in order to offer it to the adjacent
property owner(s). (Photos are attached.) Recommend approval.
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12. Julia Dyer – Petition 110012, requesting the City to allow an after-the-fact
encroachment onto City right-of-way at 2009 E. 40th Street, for an existing
wheelchair ramp. The subject property is located on the south side of E. 40th
Street between Wallin Street and Skidaway Road. The ramp, which provides
wheelchair access at the front entrance to the home, is constructed 13’ past
the property line into the right-of-way. Per the petitioner, the ramp meets all
ADA and City building requirements, and records show a building permit was
issued and inspections were completed.
The petition has been reviewed by Public Works and Water Resources and
Development Services with no objections.
Recommend approval of Petition 110012 in which Julia Dyer requests
granting of encroachment onto City right-of-way for an existing wheelchair
ramp. Petitioner should be advised that such encroachment grants no
ownership rights to the property and that if ever required the structure must
be removed at petitioner’s expense. The City is held harmless for
maintenance and liability of the encroachment and recommends that upon
transfer of the property the future owner(s) must be made aware of this
agreement. (Photos are attached.) Recommend approval.
ORDINANCES
First Readings
13. Alcoholic Beverages on Commercial Quadracycles. An ordinance to amend
the Alcoholic Beverages Ordinance to prohibit alcoholic beverages on
commercial quadracycles, establish an effective date, and repeal all
ordinances in conflict. (Continued from April 5, 2012.)
13.1. Beer Growler Ordinance. An ordinance to amend the Alcoholic Beverages
Ordinance to provide a definition for growlers and to regulate their sale by
establishments holding a retail beer package license. (The ordinance is
attached.)
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RESOLUTIONS
14. Fee Simple Deed – Emerson Cowart. A resolution to authorize granting a
Fee Simple Deed to Emerson Cowart in consideration of the highest and best
bid of $7,000.00 in response to RFP Event No. 166-0 for the sale of surplus
property located at 1110 Habersham Street (PIN 2-0053-01-009). The
property, legally described as the northern thirty-eight (38’) feet of Lot M,
Section 7, Waring Ward, is a 38’ x 35’ vacant lot on the southeast corner of
Habersham Street and Park Lane. (Additional information is provided in Item
16, Sale of Surplus Property – RFP Event No. 166-0.) Recommend first
approving Item 16 to accept Mr. Cowart’s proposal and approve the
conveyance of the property to him, and then approving the resolution to
authorize granting a deed.
MISCELLANEOUS
15. Savannah Tall Ships Challenge. Recommend authorization for the City to
contribute $50,000.00 in financial support and $50,000.00 in in-kind support
for the Savannah Tall Ships Challenge which will be in Savannah May 3-7,
2012. The monetary contribution will go towards youth outreach in the
community. (A memo is attached.) Recommend approval.
16. Sale of Surplus Property – RFP Event No. 166-0. On September 28, 2006,
Council approved the City declaring surplus and offering for sale the property
located at 1110 Habersham Street (PIN 2-0053-01-009). The property,
legally described as the northern thirty-eight (38’) feet of Lot M, Section 7,
Waring Ward, is a 38’ x 35’ vacant lot on the southeast corner of Habersham
Street and Park Lane. This lot was originally deeded by the City to
Neighborhood Housing Services of Savannah, Inc. in 1994, and then deeded
back to the City in 2000 after the organization determined they had no use of
the property and eventually dissolved. As the lot is only 1,330 square feet, it
is too small to develop without several variance requests.
The property was advertised in February 2012 for sale as RFP Event No.
166-0 with a minimum bid request of $3,300.00. A single qualifying bid was
received from Emerson Cowart in the amount of $7,000.00. Mr. Cowart owns
the adjoining property on the corner of Habersham and Duffy Streets and will
be able to use the property to increase his rear yard size. He plans to
maintain it as open greenspace.
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Recommend accepting the qualifying bid of $7,000.00 submitted by Emerson
Cowart and selling 1110 Habersham Street (PIN 2-0053-01-009) legally
described as the northern thirty-eight (38’) feet of Lot M, Section 7, Waring
Ward, to Mr. Cowart. Further recommend approval of the resolution
authorizing the City Manager to sign the Deed conveying the northern thirty-
eight (38’) feet of Lot M, Section 7, Waring Ward to Emerson Cowart. (A
photo is attached.) Recommend approval.
TRAFFIC ENGINEERING REPORTS
17. Parking Restriction on Laurel Street. Traffic Engineering has conducted a
study of the conditions along Laurel Street based on concerns with the width
of the roadway expressed by Parking Services.
Laurel Street is located just west of Martin Luther King, Jr. Boulevard,
between Zubley Street and Alton Street. It is classified as a local street and
provides rear access to several businesses. The street is 27 feet wide curb-
to-curb. Two-way vehicular traffic requires a minimum of 20 feet, but with
vehicles parked on both sides of the road the travel way is reduced to
approximately 11 feet. In addition, parking in this area is so dense that some
vehicles have been double and triple parked, which obstructs access for
businesses and traffic flow.
Traffic Engineering recommends that parking be prohibited on the east side of
Laurel Street from Zubley Street to Alton Street. It is also recommended that
traffic on Laurel Street be restricted to one-way southbound from Zubley
Street to Alton Street and that Alton Street be one-way west bound from
Laurel Street to Ann Street. (A photo is attached.) Recommend approval.
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BIDS, CONTRACTS AND AGREEMENTS
18. Property Access Agreement – Air Liquide Large Industries U.S. LP.
Recommend authorization for the City Manager to sign a property access
agreement with Air Liquide Large Industries U.S. LP. Access to the Air
Liquide property is required to clean up a portion of the Deptford Tract
Landfill. The Deptford landfill was operated by the City from 1919 to 1954. In
1994, the Georgia Department of Natural Resources Environmental
Protection Division (EPD) listed the Deptford Tract on its Hazardous Site
Inventory. Since that time the City and Kerr McGee (now Tronox Inc.) have
worked with the EPD to find a remediation solution for the site. The accepted
solution includes the excavation and disposal of a few soil “hot spots.” One of
these excavation locations is on property currently owned by Air Liquide. The
access agreement will allow the City’s remediation contractor to perform the
required clean up. The City Attorney and City staff have reviewed the access
agreement and it is necessary to perform the required remediation of the site.
Recommend approval.
19. Four and Six Inch Sound Attenuated Mobile Pumps – One Time Purchase –
Bid No. 11.195. Recommend approval to procure three sound attenuated
mobile pumps from BBA Pumps, Inc. in the amount of $107,605.00. The
pumps will be used by Sewer Maintenance to replace pumps 4835, 4836 and
4837, which are no longer economical to repair or operate. The new pumps
are sound attenuated which will allow for less disturbance from the pumps’
operational noise in residential areas.
Bids were received September 20, 2011. This bid has been advertised,
opened and reviewed. Delivery: 90 Days. Terms: Net-30 Days. The
bidders were:
L.B.(D) BBA Pumps, Inc. $ 107,605.00
(D)
Griffin Pump & Equipment, Inc. $ 150,356.00
(D)
Thompson Pump & Manufacturing $ 160,910.00
Funds are available in the 2012 Budget, Vehicle Purchases/Vehicular
Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was
conducted and six vendors attended. (D)Indicates non-local non-minority
owned business. Recommend approval.
20. 36 Passenger Bus for Recreation Services Department – One Time Purchase
– Event No. 261. Recommend approval to procure one 36 passenger bus
from Peach State Freightliner, LLC in the amount of $88,879.00. This
passenger bus will be used by Recreation Services to transport citizens to
various sites in the city and to take youth on trips during the summer.
-7-
Bids were received March 27, 2012. This bid has been advertised, opened
and reviewed. Delivery: As Required. Terms: Net-30 Days. The bidders
were:
L.B.(D) Peach State Freightliner, LLC $ 88,879.00
(D)
Yancey Bus Sales $ 95,072.00
(D)
National Bus Sales and Leasing $ 95,998.00
Funds are available in the 2012 Budget, Vehicle Purchases/Vehicular
Equipment (Account No. 613-9203-51515). A Pre-Bid Conference was
conducted and one vendor attended. (D)Indicates non-local non-minority
owned business. Recommend approval.
21. Lawson Software Maintenance Agreement – Sole Source Purchase – Event
No. 367. Recommend approval to procure Lawson ERP software
maintenance and support from Lawson Software in the amount of
$161,886.42. The maintenance and support will be used by Information
Technology to support the Lawson ERP software system currently used by
Finance and Purchasing. The software system is also being implemented in
Human Resources, Payroll and Research and Budget. The annual
maintenance covers all Financial, Budgeting, Payroll and Human Resources
modules included in the Lawson project.
This is a sole source purchase because the software maintenance is only
available from the developer of the system.
The bidder was:
S.S.(D) Lawson Software $ 161,886.42
Funds are available in the 2012 Budget, Internal Service Fund/Information
Technology/Data Processing Equipment Maintenance (Account No. 611-
1140-51251). A Pre-Bid Conference was not conducted as this is a sole
(D)
source purchase. Indicates non-local non-minority owned business.
Recommend approval.
22. Calcium Hypochlorite Generators – Sole Source Purchase – Event No. 368.
Recommend approval to procure ten calcium hypochlorite generators from
Humbleton Industrial Sales in the amount of $98,978.20. The generators will
be used by Water Supply as an alternative to using chlorine gas at City well
sites in order to mitigate the risk of releasing chlorine gas into the
atmosphere. Chlorine is used at each of the 45 well sites in 150 pound
cylinders for disinfection of the City's water supply. While the potential for
release of chlorine gas is small, the risk and liability associated with such a
release is very high due to the toxic nature of chlorine gas.
-8-
In early 2011, a bid was issued to purchase five generators to conduct a pilot
study of this technology. The original equipment that was tested failed to
produce constant chlorine concentrations and was rejected. A second six
month study was successfully completed utilizing the second low bidder,
Humbleton Industrial Sales. Funding has been made available for the
purchases of these additional units.
This is a sole source purchase because the equipment is only available
through Humbleton Industrial Sales. Bulk pricing was negotiated with the
supplier based on the original bid submitted.
The bid has been opened and reviewed. Delivery: 14 Days. Terms: Net-30
Days. The bidder was:
S.S.(D) Humbleton Industrial Sales $ 98,978.20
Funds are available in the 2012 Budget, Capital Improvement Fund/Capital
Improvement Projects/Alternative Disinfection Modifications (Account No.
311-9207-52842-WT410). A Pre-Bid Conference was not conducted as this
is a sole source purchase. (D)Indicates non-local non-minority owned
business. Recommend approval.
23. Site Lighting Lease for Savannah-Chatham Metropolitan Police Department
(SCMPD) Administrative Services Center – Sole Source Purchase – Event
No. 370. Recommend approval to award a lease for site lighting services
from Georgia Power in the amount of $28,517.00. The site lighting plan
includes 11 floodlights on 30 foot poles, served by underground wiring to
illuminate the entrance, parking lots and other areas throughout the site.
Georgia Power will be responsible for providing all components of the lighting
system and will be fully responsible for the operation, service, maintenance
and any necessary repairs of the system throughout the duration of the
agreement. The proposed lease also establishes a monthly cost to be paid
by the SCMPD as an operational expense.
This is a sole source purchase because of Georgia Power’s unique position to
provide the light fixtures, poles, power and continuous service as the local,
electric utility.
The bidder was:
S.S.(D) Georgia Power $ 28,517.00
Funds are available in the 2012 Budget, Capital Improvement Fund/Capital
Improvement Project/Other Costs/Public Safety Metroplex (Account No. 611-
1140-52842-PB836). A Pre-Bid Conference was not conducted as this is a
sole source purchase. (D)Indicates non-local non-minority owned business.
Recommend approval.
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24. Juniper Data Network Annual Maintenance and Support – Sole Source
Purchase – Event No. 377. Recommend approval to procure Juniper data
network equipment maintenance and support from Layer 3 Communications
in the amount of $63,196.88. The maintenance and support will be used by
Information Technology to support the Juniper equipment installed throughout
the City's data network to provide wireless access to City staff and facilities.
This is a sole source purchase because Layer 3 Communications was
awarded the contract for Information Technology supported network Juniper
equipment and maintenance in September 2007. Pricing is based on the
same discount structure offered in the initial contract.
The bid was opened and reviewed. Delivery: As Needed. Terms: Net-30
Days. The bidder was:
S.S.(D) Layer 3 Communications $ 63,196.88
Funds are available in the 2012 Budget, Internal Service Fund/Information
Technology/Data Process Equipment Maintenance (Account No. 611-1140-
51251). A Pre-Bid Conference was not conducted as this is a sole source
purchase. (D)Indicates non-local non-minority owned business. Recommend
approval.
25. Gwinnett, Wheaton and Culver Streets Storm Drainage Improvements
(DR215) – Contract Modification No. 3. Recommend approval of Contract
Modification No. 3 in the amount of $7,140.00 with Coastal Civil Engineering.
The original contract was for storm drainage conveyance system
improvements designed to prevent structural flooding in the vicinity of East
Gwinnett and Culver Streets. This modification covers additional work
required because of a change to the original concept due to the cost of an
easement acquisition. The added work includes surveying, soil testing,
estimating and other analysis.
The amendment increases the design services contract price by $7,140.00
based on the added work required. The total agreement amount will be
$66,145.00. The cumulative total of the contract requires Council approval for
this contract modification.
Recommend approval of Contract Modification No. 3 to Coastal Civil
Engineering. Funds are available in the 2012 Budget, Capital Improvements
Fund/Capital Improvements Projects/Other Costs/Bilbo/North Casey Drainage
(Account No. 311-9207-52842-DR215). Recommend approval.
26. Grayson Stadium Roof Replacement (PB227) – Contract Modification No. 1 –
Event 25. Recommend approval of Contract Modification No. 1 in the amount
of $38,400.00 with Coastal Roofing Co., Inc.
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The original contract was for removal and replacement of damaged roofing on
the upper and lower roof systems over the grandstands at Grayson Stadium.
This modification is for an additional 6400 square feet of Oriented Strand
Board (OSB) that was not included in the original bid. The extent of damage
to the underlayment of the roof was not evident until demolition of the old roof
took place. A line item for replacement of up to 1000 square feet of OSB was
included in the original bid; therefore, the damaged additional 6400 square
feet will be priced at the same unit price.
Recommend approval of Contract Modification No. 1 to Coastal Roofing Co.,
Inc. Funds are available in the 2012 Budget, Capital Improvements
Fund/Capital Improvements Projects/Other Costs/Grayson Stadium
Renovations (Account No. 311-9207-52842-PB227). Recommend approval.
27. Computer Hardware – Annual Contract Renewal – Event No. 369.
Recommend renewing an annual contract to procure desktop computers,
laptop computers and file servers from TIG Technologies in the estimated
amount of $280,000.00. The contract will be used to obtain quality equipment
for the City’s computer network. Throughout the year, Information
Technology purchases 200 to 250 personal computers, 100 laptop computers
and up to ten servers as replacements. Additional equipment is also
purchased as the expenditures are approved by Research and Budget.
The dollar amount requested for approval is the budgeted amount for
replacement desktop and laptop computers, servers and any additional
desktops and laptops included in the 2012 budget and an additional amount
for unforeseen needs.
The original bid amount listed below includes pricing for items such as more
powerful desktop computers, laptops and servers that may or may not be
purchased, but pricing is secured for contingency purposes.
This is the last renewal period of a four year contract.
Proposals were originally received March 9, 2009. The proposal has been
advertised, opened and reviewed. The proposers were:
B.P.(C) TIG Technologies $ 398,554.00
(D)
Hewlard Packard $ 450,054.00
(C)
CDWG $ 510,474.00
(F)
Prosys Information Systems $ 514,771.00
(C)
En Pointe $ 516,693.50
(D)
Gov Connection $ 534,255.80
(D)
Presidio (Partial Bid) $ 81,043.00
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Funds are available in the 2012 Budget, Information Technology/Computer
Replacement (Account No. 612-9240-51510). A Pre-Bid Conference was not
conducted as this is an annual contract renewal. (C)Indicates non-local
minority-owned business, (D)Indicates non-local non-minority business,
(F)
indicates non-local woman owned business. Recommend approval.
28. Zonar Vehicle Tracking Equipment Maintenance – Annual Contract Renewal
– Event No. 366. Recommend renewing an annual contract to procure
vehicle tracking maintenance from Zonar Systems, Inc., in the amount of
$36,476.50. This equipment is installed on Sanitation vehicles to provide
data and various reports of real-time locations, operational statuses and
vehicle idle times. This equipment also assists Sanitation in routing vehicles
in the most efficient and cost effective method. Each vehicle’s components
are determined by the type of vehicle and the date the City wants to track.
The original contract for the purchase of equipment and initial annual service
fees was approved by Council on May 7, 2009.
The contract renewal includes annual service fees for 110 GPS units and 82
optional diagnostic modules installed on Sanitation vehicles. Pricing was
established through the original contract award in 2009, but the services fees
have increased an average of 8% over the last three years.
This is a sole source purchase because the City elected to standardize using
Zonar's equipment to provide GPS vehicle tracking.
The shortlisted proposers were:
B.P.(D) Zonar Systems, Inc. $ 35,391.00
(D)
GPS Insight $ 37,656.00
(D)
E J Ward $ 38,152.00
Funds are available in the 2012 Budget, Sanitation Operation Fund-
Director/Residential Refuse/Refuse Disposal/Street Cleaning/Commercial
Refuse/Recycling & Litter-Other Contractual Service (Account Nos. 511-7101,
7102, 7103, 7104, 7105 and 7107-51295). A Pre-Proposal meeting was not
conducted as this is an annual contract renewal. (D)Indicates non-local non-
minority owned business. Recommend approval.
29. Change Order No. 6 for the Video Surveillance System (VSS) Project –
Savannah/Hilton Head International Airport. The Savannah Airport
Commission (SAC) requests approval of Change Order No. 6 with I-Sys
Corporation in the amount of $36,022.99. The scope of Change Order No. 6
involves extending fiber from the server room (ammo room) to the network
area near elevator 3 on the third floor of the SAC offices. This will include a
patch panel to tie into the VSS network. An existing 3750 Cisco switch will be
located in a wall mounted rack for the purpose of terminating fiber in the SAC
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server room. A UPS is included in the scope of the project to provide a spare
power supply to the switch. Fiber will be extended to the Landside Manager’s
office and connected to a workstation for the VSS system. Additional fibers
will be provided for the installation of two Pelco 5200 workstations. The
original funding amount for VSS was $922,520.00. Recommend approval.
30. Airways Avenue and Gulfstream Main Entrance – Event No. 284, $99,487.00
– Savannah/Hilton Head International Airport. The Savannah Airport
Commission requests approval to enter into a contract with Clifton
Construction, Inc. in the amount of $99,487.00 for the Airways Avenue and
Gulfstream Main Entrance project. This project consists of the construction of
approximately 150 linear feet of cross connector roadway which will include
but not be limited to excavation and embankment, grading, asphalt, marking,
signage, sodding, seeding, tree relocation, and other items associated with
roadway construction.
The bidders were:
L.B.(E) Clifton Construction, Inc. $ 99,487.00
(D)
Carroll & Carroll, Inc. $ 109,058.05
(D)
Baker Infrastructure Group, Inc. $ 129,073.00
(E)
E & D Contracting Services $ 165,544.50
(D)
Seaboard Construction $ 198,027.29
(E)
Indicates woman owned business; (D)Indicates non-local non-minority
owned business. Recommend approval.
31. Two Midsize 4-Wheel Drive Sport Utility Vehicles – Event No. 325-1 –
Savannah/Hilton Head International Airport. The Savannah Airport
Commission requests approval to purchase two midsize 4WD SUV’s from
J.C. Lewis Ford in the amount of $48,170.72. The units will be used primarily
by the Airfield Operations Manager and the Airport Security Coordinator and
will replace unit 20 (2008 Ford Explorer) and unit 21 (2007 Ford Explorer).
Pricing includes 3 year/36,000 mile bumper to bumper and 5 year/60,000 mile
powertrain warranty. Specifications were sent to 34 City approved suppliers,
with J.C. Lewis submitting the only bid. Included in the non-bidding
companies were local suppliers Dan Vaden Chevrolet and O.C. Welch Ford.
L.B.(B) J.C. Lewis Ford $ 48,170.72
(B)
Indicates local non-minority owned business. Recommend approval.
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32. Amano McGann Exit Pay-In-Lane Machine with Bill Dispenser –
Savannah/Hilton Head International Airport. The Savannah Airport Requests
approval to purchase one Amano McGann Exit Pay-In-Line Machine with Bill
Dispenser in the amount of $56,036.00 from Carolina Time. Carolina Time
will provide and install an AMG-6800 “Pay in Lane” machine which will
dispense bills and coins for change. This system will be installed in lane 2 of
the exit plaza. This will give customers the option to use credit card or cash
in a fully automated lane when exiting the parking deck. This is a sole source
purchase from Carolina Time, as they are the area provider of Amano
McGann products. This cost also includes two Spare note Dispensers and
one Spare Note Safe. Adding this unit is the next step in the Airport
Commission’s program to become as fully automated as possible to help
reduce operating costs and increase accountability. Recommend approval.
33. Airport Medical Plan Policy – Savannah/Hilton Head International Airport.
The Savannah Airport Commission solicited proposals for its employee
medical insurance plan through its broker of record Seacrest Partners. The
following proposals were received:
Consumers Life $ 795,876.00
Coventry Health Care $ 934,043.00
Blue Cross/Blue Shield $ 1,168,765.00
CIGNA $ 1,279,501.00
Aetna $ 1,344,715.00
United Healthcare $ 1,991,168.00
All respondents met the technical and performance requirements specified
and as such all were responsive. Therefore, the deciding factor was based
on the proposal premium. Consumers Life had the best proposed premium.
In addition to the premium, there is an annual brokerage fee of $40,000.00 for
Seacrest Partners services, a onetime tail coverage of approximately
$60,000.00 based on the close out amount of all open claims during
transition, and a fiduciary liability policy for $10,000.00 for a total amount of
$905,876.00.
Premium $ 795,876.00
Brokerage Services $ 40,000.00
Tail Coverage $ 60,000.00
Fiduciary Liability $ 10,000.00
$ 905,876.00
The plan will reduce the Airport Commission medical plan costs by
approximately 37% or $455,000.00 while maintaining existing coverage
levels. Recommend approval.
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City of Savannah
Summary of Solicitations and Responses
For April 19, 2012 Agenda
Local MWBE Received Estimated Estimated Low Bid
Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor
Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type
B11.195 Four and Six Yes Yes 118 13 3 0 $107,605.00 0 D 0 0
Inch Sound
Attenuated
Mobile Pumps
Event No.261 36 Passenger Yes Yes 31 5 3 0 $ 88,879.00 0 D 0 0
Bus for
Recreation
Services Dept.
Event No. 367 Lawson No No 1 0 1 0 $161,886.42 0 D 0 0
Software
Maintenance
Agreement
Event No.368 Calcium No No 1 0 1 0 $ 98,978.20 0 D 0 0
Hypochlorite
Generators
Event No.370 Site No No 1 0 1 0 $ 28,517.00 0 D 0 0
Lighting
Lease for
SCMPD
Administrative
Services Center
Event No.377 Juniper No No 1 0 1 0 $ 63,196.88 0 D 0 0
Data Network
Annual Maintenance
And Support
Event No.369 X Computer Yes Yes 208 71 7 3 $398,554.00 $398,554.00 C 0 0
Hardware
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City of Savannah
Summary of Solicitations and Responses
For April 19, 2012 Agenda
Local MWBE Received Estimated Estimated Low Bid
Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor
Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type
Event No.366 X Zonar Yes Yes 6 1 13 1 $ 36,476.50 0 D 0 0
Vehicle
Tracking
Equipment
Maintenance
Event No. 284 Airways Avenue Yes Yes 80 20 5 2 $ 99,487.00 $99,487.00 E 0 0
Gulfstream Main
Entrance
Event No. 325 Two Midsize Yes Yes 34 5 1 0 $ 48,170.72 0 B 0 0
4WD SUV’s
Vendor(s)*
A. Local Minority Owned Business
B. Local Non-Minority Owned Business
C. Non-Local Minority Owned Business
D. Non-Local Non-Minority Owned Business
E. Woman Owned Business
F. Non-Local Woman Owned Business
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ORDINANCE
AN ORDINANCE TO AMEND THE ALCOHOLIC BEVERAGES
ORDINANCE, CITY OF SAVANNAH CODE, PART 6, CHAPTER 1,
ARTICLE H, SECTIONS 6-1203, TO PROVIDE FOR A DEFINITION
FOR GROWLERS AND TO REGULATE THEIR SALE BY RETAIL
PACKAGE LICENSEES; TO ESTABLISH AN EFFECTIVE DATE
AND REPEAL ALL ORDINANCES IN CONFLICT HEREWITH AND
FOR OTHER PURPOSES.
BE IT ORDAINED by the Mayor and Alderman of the City of Savannah, in
regular meeting of Council assembled and pursuant to lawful authority thereof,
that:
Section 1: The Alcoholic Beverages Ordinance, Sections 6-1203 of the Code
of Ordinances, be amended to read as follows:
Sec. 6-1203. - Definitions.
These words and terms shall have the following meanings when used in
this article:
(a) City of Savannah; city. The mayor and aldermen of the City
of Savannah, a municipal corporation of the State of
Georgia; such definition to include all geographical area
within the corporate limits of the City of Savannah.
(b) City council; council. The mayor and aldermen of the City of
Savannah in council assembled, the legislative body of the
city.
(c) Alcohol; alcoholic beverage. Any beverage which contains
alcohol in any quantity or percentage, including but not
limited to distilled spirits, liquor, beer and other malt
beverages, wine, fortified wine, and any other form of
alcoholic beverage as defined by Georgia law.
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(d) Growler. The term growler shall mean a glass or ceramic
bottle or jug not to exceed 64 ounces that is filled by a
licensee or employee of a licensee with beer from a keg
and securely sealed for off-premises consumption. Growlers
may only be filled from kegs procured by the licensee from
a duly licensed wholesaler and the filling of growlers by
means of a tapped keg shall not constitute the breaking of a
package as contemplated by O.C.G.A. § 3-3-26 and they
cannot be in the possession or control of retailer selling
distilled spirits by the package.
(ed) Sale by the drink for consumption on the premises. The sale
or dispensing of alcoholic beverages by the drink or in
broken packages for consumption on the licensed premises.
(fe) Sale by package. The sale or dispensing of alcoholic
beverages in unbroken original containers or growlers for
consumption in a location other than the licensed premises.
(gf) Premises. One physically identifiable place of business
consisting of one room or two or more contiguous rooms
operating under the same trade name and ownership where
alcoholic beverages are sold or otherwise dispensed to the
public, such premises to be within the confines of the
licensed building structure; provided, however, that any
outside patio area on private property or on privately leased
public property that is actually and permanently attached to
the main building may be considered premises for the
purpose of serving alcoholic beverages from a bar or other
dispensing facility located within the confines of the building
structure. A hotel or inn shall be considered one premises if
all alcohol dispensing facilities and rooms within said hotel or
inn operate as a part of one business under one ownership
and management; provided, however, that any separately
owned and operated alcoholic beverage facility or facilities
within a hotel or inn shall require an additional license for
each such facility.
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Section 2: This ordinance shall become effective upon passage.
Section 3: All ordinances and parts of ordinances in conflict herewith
are hereby repealed.
This _______ day of ________________________, 2012.
Edna B. Jackson, Mayor
Dyanne C. Reese, Clerk of Council
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Sale of Surplus Property – RFP Event No. 166-0
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Laurel Street
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