City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA July 12, 2012 The regular meeting of Council was held this date at 2:00 P.M. in the Council Chambers of City Hall. The Invocation was given by Pastor Dyanne C. Reese; followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Pro-tem Van R. Johnson, II, Presiding Aldermen Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen Mary Ellen Sprague, John Hall, Carol Bell, Estella Shabazz and Tom Bordeaux City Manager Rochelle D. Small-Toney City Attorney James B. Blackburn Assistant City Attorney William W. Shearouse and Lester B. Johnson ABSENT: Mayor Edna Jackson (Out of town on City business attending National League of Cities’ Board Meeting) The Minutes of the following meetings were approved upon motion by Alderman Osborne; seconded by Alderman Thomas and carried with Aldermen Johnson, Thomas, Bell, Osborne, Sprague, Hall, Shabazz, and Bordeaux voting in favor. Approval of the Council Minutes of June 28, 2012 Approval of the summary/final minutes of the City Council Work Session/City Manger’s Briefing of June 28, 2012. Alderman Osborne stated there was an Executive Session held earlier this date to discuss land acquisition and personnel, where no votes were taken. Upon motion by Alderman Osborne; seconded by Alderman Thomas and carried, with Aldermen Johnson, Thomas, Osborne, Bell, Sprague, Hall, Shabazz, and Bordeaux voting in favor, approval was given for the Mayor Pro-tem to sign an affidavit and resolution. (SEE RESOLUTIONS). PRESENTATIONS Tom Kohler, Executive Director of Chatham-Savannah Citizen Advocacy, and Jerome Meadows was present to invite City Council to the opening of the play Journey to the Beloved Community at the Jepson Center for the Arts on July 19, 2012. They thanked the Council for allowing them this brief presentation. These events speak of the character and possibilities of Savannah. The Beloved Community comes from the civil rights movement; where the barriers among people come down. Local organizations have teamed-up to celebrate the events of Journey to the Beloved Community. The kick-off is Thursday, July 19th and the event is free, courtesy of Telfair Museum. They told of upcoming events and invited the Council to attend the events and to spread word of the events Alderman Johnson presented City Manager Rochelle D. Small-Toney a five year service pin. Ms. Toney thanked Council and her staff. She said 5-years earlier she had no idea that she would be the City Manager of such a wonderful city and she was most appreciative of the appointment. It had been an interesting and professionally awarding 5-years. She will also receive her 30-year award from the International City-County Manger’s Association for local government management. The members of her executive team were present to show support. ******************************************************* ZONING As advertised, a hearing was held with the Metropolitan Planning Commission (Z-120515-37326-2), recommending an amendment to Section 8-3133(c) limitations on use of land or building by nonconforming uses, to clarify when a building may be re-occupied by a nonconforming use. The amendment proposed was designed to both correct an error made in transcription and to clarify the intent of the ordinance by restoring the original language which was inadvertently changed in 1997. The proposed amendment would clarify that when a building was designed and constructed to house a nonconforming use, and last occupied by a conforming use, it may be occupied by a nonconforming use only with the approval of the board of appeals. Jim Hansen presented MPC’s recommendation to correct the language of this section of the ordinance. No one appeared in objection to the change. Upon motion by Alderman Osborne; seconded by Alderman Hall and carried, with Aldermen Johnson, Thomas, 1 Osborne, Bell, Sprague, Hall, Shabazz, and Bordeaux voting in favor, the public hearing was closed. Alderman Thomas used the analogy of a house being used as a business then going back to being a home. Mr. Hansen stated there was a list of uses under the non-conforming section that could be used. Upon motion by Alderman Osborne; seconded by Alderman Shabazz and carried the approval was given to correct this section of the ordinance with Aldermen Johnson, Osborne, Bell, Sprague, Hall, Shabazz, and Bordeaux voting in favor; and Alderman Thomas voting against it. Ordinance to cover will be drawn up for presentation for Council. Alderman Osborne recognized Mr. Hansen’s pending retirement at the end of July, 2012 and thanked him for his service. As advertised, a hearing was held with Robert S. D. Pace, Agent for Tony T. Montford and Savannah Drywall Contracting & Insulation Company, Inc., Owner (Z-120522-48008-2), requesting to rezone 311 and 317 E. Montgomery Cross Road from P-D-N (Planned Development for Certain Nonconforming Uses) to B-C (Community Business). The Metropolitan Planning Commission (MPC) recommended denial of the request to rezone these properties from P-D-N to B-C, and recommends approval to rezone them to B-N (Neighborhood Business). Zoning to a commercial classification at this location is appropriate and is consistent with the land use designation depicted on the comprehensive plan Future Land Use Map. The request for a B-C classification should be denied because B-C was too intense and inappropriate for the area. Moreover, it appears that the existing storage/warehouse building was too large to meet the site demands of the B-C district, thus rendering the building nonconforming regardless of the commercial designation. Zoning to B-N would allow for an expansion of uses appropriate for the area while allowing, with restrictions, the continued use of the storage/warehouse building. Jim Hansen presented MPC’s recommendations. No one appeared in objection to the rezoning. Council had some concerns about the warehouse and traffic flow. Upon motion by Alderman Osborne; seconded by Alderman Sprague and carried with Aldermen Johnson, Thomas, Osborne, Bell, Sprague, Hall, Shabazz, and Bordeaux voting in favor, the public hearing was closed. Upon motion by Alderman Hall; seconded by Alderman Sprague and carried with Aldermen Johnson, Thomas, Osborne, Bell, Sprague, Hall, Shabazz, and Bordeaux voting in favor, the request was approved. Ordinance to cover will be drawn up for presentation for Council. PETITIONS Viet Hoang, Owner of the Gift Shack LLC for Byck Management, Property Owner – Petition 120121, requesting the City to allow an encroachment at 2 N. Lincoln Street which is located on the east side of the Lincoln Street Ramp as it intersects River Street. The petitioner plans to reconstruct an existing stairwell structure; widening the stairs by 22”, and provide a paved landing midway through the structure leading onto the ramp. A portion of the existing iron railing will be removed and replaced/reconfigured to accommodate the new layout. Although the overall dimensions of the current encroachment will not change, the petitioner feels that the modification to the stairs will greatly improve access to his second story business which currently lacks access due to pedestrian congestion at the bottom of the stairwell. This modification will also provide access directly from the Lincoln Street Ramp which is a common condition found on other adjacent properties. The request has been reviewed by Public Works and Water Resources, Sanitation, Development Services and Fire with no objections found. The design of the stairwell must comply with all the latest Life Safety Codes (with Georgia amendment) and the latest Americans with Disabilities Act (ADA) Standards. All City permitting and construction guidelines must be followed, meeting all federal, state and local codes. A letter stating the property owner’s acceptance of all maintenance and liability has been obtained. The Historic District Board of Review has approved the plans and issued a Certificate of Appropriateness. Approval of Petition 120121 in which Viet Hoang requests encroachment at 2 N. Lincoln Street for reconstruction of an existing stairwell. Petitioner and property owner alike should be advised that such encroachment grants no ownership rights to the property and that, if ever required, the structures must be removed at the property owner’s or petitioner’s expense. Upon motion by Alderman Thomas; seconded by Alderman Osborne and carried with Aldermen Johnson, Thomas, Osborne, Bell, Sprague, Hall, Shabazz, and Bordeaux voting in favor, the request was approved Peter Wright of Oglethorpe Associates II LLC, Property Owner – Petition 120143, requesting permission to construct on and alter City right-of-way for the purposes of a new Embassy Suites Hotel to be located at 205 Papy Street. The subject property is located directly off Oglethorpe Avenue in the Yamacraw Village neighborhood west of Martin Luther King, Jr. Boulevard. The encroachment request includes bollards, awnings, planters, planter beds, trees, irrigation, streetlights, brick paved crosswalks, light fixtures, an overhead cantilevered roof, and a valet drop-off area; all of which are located on the Papy, Turner and Fahm Street rights-of-way. Along with these listed encroachments, the petitioner also requests approval for the narrowing of Papy Street from 27’ to 22’ which will eliminate the on-street parking: • Turner Street: (5) 4’ x 4’ planters (with Sabal Palms), (2) planter beds that partially extend into the ROW, (4) streetlights, (1) brick paver crosswalk, (10) awnings (4’-3” height x 8’ to 10’ width, extending from building façade 2’-6”, and providing approximately 10’-0” clearance from sidewalk), and (8) wall mounted light fixtures. Papy Street (west side): (3) 4’ x 4’ planters (with Sabal Palms), (2) large round planters, (4) small round planters, (2) planter beds (with private irrigation system, four trees each, seven Sabal palms each, four up-lights each, and various smaller species planting), (8) bollards, a valet drop-off area, (8) Crepe Myrtle trees, brick paving and concrete pavement improvements, (4) streetlights, (7) Awnings (4’-3” height x 8’ to 10’ width, extending from building façade 2’-6”, and providing approximately 10’-0” clearance from sidewalk), (8) wall mounted light fixtures, and a cantilevered roof 2 over entrance. • Papy Street (east side): new concrete sidewalk & concrete paving, brick paver crosswalk at driveway entrance to parking lot, (7) Crepe Myrtle trees, and mulch beds. • Papy Street: (2) brick paver crosswalks. The request has been reviewed by Water Resources and Public Works, Sanitation, Development Services, Fire, Police, Park and Tree, and Parking and Mobility Services. There are no objections however the petitioner must agree to the following: the owner shall field verify the location of all water, sanitary sewer, and storm sewer utilities and any conflicts shall be discussed and resolved with the appropriate City department prior to construction; approval of the request by the City does not in any way or under any condition alter or diminish the owner’s total responsibility and liability for the improvements made within the rights-of-way as described herein; the petitioner will be responsible for all maintenance of the items within this encroachment request; all proposed improvements must meet the latest ADA, federal, state and local standards; the City shall not be responsible for the restoration or cost thereof of any improvements by the owner which are located within the rights-of-way and which may be removed and/or destroyed by the City in the course of fulfilling any routine or special work and/or maintenance; the City retains the right to remove any of the proposed encroachments at any time and for any reason; a pylon sign is indicated on plans as “by others” and will need a separate encroachment request once the sign has been designed and permit applied for; and there are additional encroachments located on Oglethorpe Avenue for which the petitioners must gain approval from the Georgia Department of Transportation. The petitioner is in the process of finalizing Site Plan Review through the various City departments. The Historic Design Board of Review has approved the plans for the building including the awnings. Approval of Petition 120143 in which Peter Wright of Oglethorpe Associates II LLC, property owner, is requesting permission to construct on and alter City right-of-way for the purposes of a new Embassy Suites Hotel to be located at 205 Papy Street. In addition to the above conditions, the petitioner/property owner should be advised that such encroachment grants no ownership rights to the property and that, if ever required, the encroachments must be removed at the petitioner’s or property owner’s expense. Upon motion by Alderman Thomas; seconded by Alderman Sprague and carried with Aldermen Johnson, Thomas, Osborne, Bell, Sprague, Hall, Shabazz, and Bordeaux voting in favor, the request was approved ORDINANCES FIRST AND SECOND READING Prior to the ordinance being vote on, Mayor ProTem Johnson read a notice from Mayor Jackson: Council Members: I am out of town, on City business, at a National League of Cities’ Board Meeting. I am in accord with the first and second reading of the agenda item: Historic District Height Map Amendment (Z-120522-50730-2-2). An ordinance to amend the Historic District Height Map established in Section 8- 3030(n)(2). I am agreeing with the passing of this ordinance; and I am requesting that this memo be placed in the official minutes. Mayor Edna B. Jackson. Ordinance read for the first time in Council July 12, 2012; then by consent of Council read a second time, placed upon its passage, adopted and approved upon motion of Alderman Thomas; seconded by Alderman Osborne and carried with Aldermen Johnson, Thomas, Bell, Osborne, Hall, Shabazz, and Bordeaux voting in favor; and Alderman Sprague voting against it AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND THE HISTORIC DISTRICT HEIGHT MAP; TO MODIFY THE HEIGHT ZONES IN THE NORTHEASTERN QUADRANT OF THE HISTORIC DISTRICT; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That the Historic District Height Map as defined in the Ordinance adopted and approved December 3, 2009, the official map being on file in the Office of the Clerk of Council, be amended as follows: ENACT A maximum of three stories or 45 feet above Bay Street shall be allowed in the northeastern corner of the district extending 165 feet along the Savannah River to the north and bounded by the Marriott Hotel to the east and General McIntosh Boulevard (Bay Street) to the south as illustrated in the Historic District Height map. The Clerk shall note the amended map as the Historic District Height map and provide the Executive Director of the Metropolitan Planning Commission a certified copy SECTION 2: That the requirement of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being 3 published in the ,on the Savannah Morning News, on the 21st day of June, 2012; a copy of said notice being attached hereto and made a part hereof. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED THIS 12TH DAY OF JULY, 2012. ******************************************** Ordinance read for the first time in Council July 12, 2012; then by consent of Council read a second time, placed upon its passage, adopted and approved upon motion of Alderman Thomas; seconded by Alderman Osborne and carried with Aldermen Johnson, Thomas, Osborne, Sprague, Hall, Shabazz, and Bordeaux voting in favor; Alderman Bell was out of the room. AN ORDINANCE To Be Entitled AN ORDINANCE TO REZONE CERTAIN PROPERTY FROM ITS PRESENT P-B-C AND PUD-B-C ZONING CLASSIFICATIONS TO A P-R-M-15 ZONING CLASSIFICATION; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described property be rezoned from its present P-B-C and PUD-B-C zoning classifications to a P-R-M-15 zoning classification: Legal Description: Beginning at a point [X 962,711.5317 Y 722,357.6613 ], which is THE POINT OF BEGINNING, located at the intersections of the centerlines of Rio Road and Fulton Road Thence proceeding in a Southeasterly direction along the centerline of Fulton Road for an approximate distance of 1070.016 ft. ft. to a point [ X 963,365.168 Y 721,515.058 ], a point which is located at the intersections of the centerlines of Fulton Road and Navajo Road, thence proceeding in a Southwesterly direction along the centerline of Navajo Road for approximately 32.365 ft. to a point thence proceeding in a direction: S 74-19-38 E, for an approximate distance of: 571.382 ft. to a point, Thence proceeding in a direction: S 14- 5-4 W, for an approximate distance of: 53.162 ft. to a point, thence proceeding in a direction: S 54-16-15 W, for an approximate distance of: 19.479 ft. to a point, thence proceeding in a direction: S 38-17-25 W, for an approximate distance of: 6.052 ft. to a point, thence proceeding in a direction: S 45-0-0 W, for an approximate distance of: 5.657 ft. to a point, thence proceeding in a direction: S 71-34-55 W, for an approximate distance of: 3.162 ft. to a point, thence proceeding in a direction: S 84-31-10 W, for an approximate distance of: 18.334 ft. to a point, thence proceeding in a direction: S 87-11-4 W, for an approximate distance of: 15.269 ft. to a point, thence proceeding in a direction: S 51-50-34 W, for an approximate distance of: 4.451 ft. to a point, thence proceeding in a direction: S 15-31-27 W, for an approximate distance of: 4.67 ft. to a point, thence proceeding in a direction: S 9-46-55 W, for an approximate distance of: 7.357 ft. to a point, thence proceeding in a direction: S 2-2-43 W, for an approximate distance of: 7.004 ft. to a point, thence proceeding in a direction: S 8-7-48 W, for an approximate distance of: 3.536 ft. to a point, thence proceeding in a direction: S 14-2-10 W, for an approximate distance of: 3.092 ft. to a point, thence proceeding in a direction: S 9-46-55 W, for an approximate distance of: 7.357 ft. to a point, thence proceeding in a direction: S 2-2-43 W, for an approximate distance of: 7.004 ft. to a point, thence proceeding in a direction: S 8-7-48 W, for an approximate distance of: 3.536 ft. to a point, thence proceeding in a direction: S 14-2-10 W, for an approximate distance of: 3.092 ft. to a point, thence proceeding in a direction: S 28-48-39 W, for an approximate distance of: 11.413 ft. to a point, thence proceeding in a direction: S 25-12-4 W, for an approximate distance of: 4.697 ft. to a point, thence proceeding in a direction: S 23-57-45 W, for an approximate distance of: 4.924 ft. to a point, thence proceeding in a direction: S 25-12-43 W, for an approximate distance of: 4.697 ft. to a point, thence proceeding in a direction: S 22-22-8 W, for an approximate distance of: 4.596 ft. to a point, thence proceeding in a direction: S 6-20-25 W, for an approximate distance of: 4.528 ft. to a point, thence proceeding in a direction: S 50-11-40 W, for an approximate distance of: 3.905 ft. to a point, thence proceeding in a direction: S 55-0-29 W, for an approximate distance of: 3.052 ft. to a point, thence proceeding in a direction: S 61-23-22 W, for an approximate distance of: 3.132 ft. to a point, thence proceeding in a direction: S 67-22-48 W, for an approximate distance of: 3.25 ft. to a point, thence proceeding in a direction: S 72-53-50 W, for an approximate distance of: 3.4 ft. to a point, thence proceeding in a direction: S 78-21-59 W, for an approximate distance of: 8.678 ft. to a point, thence proceeding in a direction: S 76-45-34 W,, for an approximate distance of: 8.732 ft. to a point, thence proceeding in a direction: S 75-57-50 W,, for an approximate distance of: 9.277 ft. to a point, thence proceeding in a direction: S 75-34-45 W,, for an approximate distance of: 9.035 ft. to a point, thence proceeding in a direction: S 77-28-21 W, for an approximate distance of: 9.22 ft. to a point, thence proceeding in a direction: S 77-7-25 W, for an approximate distance of: 8.975 ft. to a point, thence proceeding in a direction: S 85-14-11 W, for an approximate distance of: 3.01 ft. to a point, thence proceeding in a direction: S 85-36-5 W, for an approximate distance of: 3.26 ft. to a point, thence proceeding in a direction: S 80-32-16 W, for an approximate distance of: 3.041 ft. to a point, thence proceeding in a direction: S 75-4-7 W, for an approximate distance of: 3.881 ft. to a point, thence proceeding in a direction: N 87-46-20 W, for an approximate distance of: 51.249 ft. to a point, thence proceeding in a direction: N 75-13-10 W, for an 4 approximate distance of: 426.775 ft. to a point, thence proceeding in a direction: S 15-47-23 W, for an approximate distance of: 148.629 ft. to a point, thence proceeding in a direction: N 82-3-52 W, for an approximate distance of: 27.464 ft. to a point, thence proceeding in a direction: N 81-43-2 W, for an approximate distance of: 196.858 ft. to a point, thence proceeding in a direction: N 6-49-9 W, for an approximate distance of: 28.955 ft. to a point, thence proceeding in a direction: N 53-6-27 W, for an approximate distance of: 127.85 ft. to a point, thence proceeding in a direction: N 6-28-47 E, for an approximate distance of: 70.891 ft. to a point, thence proceeding in a direction: S 80-16-3 E, for an approximate distance of: 41.408 ft. to a point, thence proceeding in a direction: N 59-2-1 W, for an approximate distance of: 248.404 ft. to a point, thence proceeding in a direction: N 7-36-43 W, for an approximate distance of: 849.479 ft. to a point, thence proceeding in a direction: N 70-54-11 E, along the approximate centerline of Rio Road for an approximate distance of: 110.177 ft. to a point [ X 962,711.5317 Y 722,357.6613 ], said point being, THE POINT OF BEGINNING. The property is further identified by the Property Identification Number as follows: P.I.N 2-0860A-03-008, -003 and 2-0862-02-009 SECTION 2: That the requirement of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED THIS 12TH DAY OF JULY, 2012. **************************************************** RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR PRO-TEM TO SIGN AFFIDAVIT OF EXECUTIVE SESSION BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 12th day of July, the Council entered into a closed session for purpose of discussing land acquisition and personnel. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. ADOPTED AND APPROVED THIS 12th DAY OF July, 2012 UPON MOTION BY ALDERMAN OSBORNE; SECONDED BY ALDERMAN SHABAZZ AND CARRIED WITH ALDERMEN THOMAS, JOHNSON, BELL, OSBORNE, SPRAGUE, HALL, BORDEAUX, AND SHABAZZ VOTING IN FAVOR. ****************************** A RESOLUTION A RESOLUTION TO AUTHORIZE THE EXECUTION OF AN EASEMENT TO GEORGIA POWER FOR THE INSTALLATION OF UTILITY POLES AND DISTRIBUTION LINES ON AND ACROSS THE FORMER HIGHWAY 17 LANDFILL, PIN 2-0873-01-008. WHEREAS, the Mayor and Aldermen of the City of Savannah are authorized by Georgia law to grant easements across municipal property for the benefit of the public and for such compensation as deemed reasonable; and WHEREAS, this request will serve the interests of Georgia Power in allowing the installation of transmission lines to service the Chatham County firing range; and WHEREAS, the Mayor and Aldermen of the City of Savannah find that the request for an easement to allow a distribution line across the landfill property is in the interest of the community at large; NOW, THEREFORE, the Mayor and Aldermen in regular meeting assembled, with more than two-thirds of the Aldermen present and voting in the affirmative, approve the granting of said easement and authorize the City Manager to execute the easement document in conformance with this Resolution. 5 ADOPTED AND APPROVED THIS 12TH DAY OF JULY, 2012 UPON MOTION BY ALDERMAN OSBORNE; SECONDED BY ALDERMAN SHABAZZ AND CARRIED WITH ALDERMEN THOMAS, JOHNSON, OSBORNE, BELL, SPRAGUE, HALL, BORDEAUX, AND SHABAZZ VOTING IN FAVOR. MISCELLANEOUS Final Plat – Parcel “B” Parkway Crossing. Approval of the final plat for Parcel “B” Parkway Crossing, being a 6.02 acre portion of property of PCDC, LLC located between Chatham Parkway and Veterans Parkway in District 1. Upon motion of Alderman Thomas; seconded by Alderman Sprague and carried with Aldermen Johnson, Thomas, Osborne, Bell, Sprague, Hall, Shabazz, and Bordeaux voting in favor, the final plat was approved. Final Plat – Savannah Gardens Phase 2A. Approval of the final plat for Savannah Gardens Phase 2A, located west of Pennsylvania Avenue in District 3. Upon motion of Alderman Thomas; seconded by Alderman Sprague and carried with Aldermen Johnson, Thomas, Osborne, Bell, Sprague, Hall, Shabazz, and Bordeaux voting in favor, the final plat was approved. Appointments to Boards, Commissions and Authorities. Upon motion of Alderman Shabazz; seconded by Alderman Sprague and carried with Aldermen Johnson, Thomas, Osborne, Bell, Sprague, Hall, Shabazz, and Bordeaux voting in favor, the following citizens were appointed: AGING SERVICES COUNCIL Daniel Brantley COASTAL REGION METROPOLITAN PLANNING ORGANIZATION CITIZENS ADVISORY COMMITTEE (CORE) John D. Chapman Elizabeth J. Hilliard Christopher K. Middleton CODE ENFORCEMENT APPEALS BOARD William “Billy” L. Norse GREATER SAVANNAH INTERNATIONAL ALLIANCE Pamela Royer Terekhova (Re-appointed) HISTORIC SITES AND MONUMENTS -TO FILL AN UNEXPIRED TERM UNTIL 12/31/ 2014 Robert Pirro PROPERTY MAINTENANCE ENFORCEMENT BOARD Victor J. Tetreault SAVANNAH/CHATHAM BOARD OF HEALTH Denise R. Parker SAVANNAH RESOURCE RECOVERY DEVELOPMENT AUTHORITY Ty M. Stone TOURISM ADVISORY COMMITTEE Jamie Parks TRAFFIC CALMING COMMITTEE Betty M. Jones – At Large Seat 2 Upon motion of Alderman Hall; seconded by Alderman Bell and carried with Aldermen Johnson, Osborne, Bell, Sprague, Hall, Shabazz, and Bordeaux voting in favor Alderman Mary Osborne was appointed to the Chatham Area Transit Authority (CAT); Alderman Thomas recused himself because he has a contract with Chatham County. BIDS, CONTRACTS AND AGREEMENTS As advertised upon motion of Alderman Thomas; seconded by Alderman Sprague and carried, the following bids, contracts and agreements were approved with Aldermen Johnson, Thomas, Osborne, Sprague, Hall, Bell, Bordeaux, and Shabazz voting in favor. Kayton Spill Clean Up – Contract Modification No. 18 – (DR130). Approval of Contract Modification No. 18 from S&ME, Inc. in the amount of $21,989.00. Additional remedial activities are needed to clean up and monitor the diesel spill under a Georgia Environmental Protection Division consent order related to an October 2005 release of diesel fuel to the environment. An active single well pumping system has been installed and is lowering the water table to collect floating diesel fuel under the Kayton Pump Station control building. The pumping system was added following continued presence of contaminants 6 during monitoring events. Approval of Contract Modification No. 18 to S&ME, Inc. in the amount of $21,989.00. Funds are available in the 2012 Budget, Capital Improvements Fund/Capital Improvements Projects/Other Costs/Kayton Spill Clean-up (Account No. 311-9207-52842-DR130). Casey South 63rd Street Drainage Improvements – Contract Modification No. 4 – Bid No. 04.133 (DR0911). Approval of Contract Modification No. 4 from EMC Engineering Services, Inc. in the amount of $80,000.00. This contract modification is for additional design services for the Casey South Storm Drainage Improvements Phase II. The additional services include extending the improvements several blocks along Habersham Street, and unforeseen utility conflicts design. Also included are some minor infrastructure design suggested by the recent public meetings feedback. Approval of Contract Modification No. 4 to EMC Engineering Services, Inc. in the amount of $80,000.00. Funds are available in the 2012 Budget, Capital Improvements Fund/Capital Improvements Projects/Other Costs/Casey South Drainage Project Phase II (Account No. 311-9207-52842- DR911). Business Consultant Services – Contract Modification No. 1 – Event No. 560. Approval for a Contract Modification No. 1 to the Lawson Enterprise Resource Planning (ERP) Software contract in the amount of $18,720.00. The additional cost of training will provide specific consulting to address the Purchasing Department’s issues in Strategic Sourcing, Contract Management, Purchasing and Requisition Center functionalities in the Lawson system. The initial contact was approved on March 11, 2010. Approval of Contract Modification No. 1 to Lawson Enterprise Resource Planning (ERP) Software contract in the amount of $18,720.00. Funds are available in the 2012 Budget, Internal Auditing/Professional Purchasing Services (Account No. 101-0125-51238) LED Lights for Wright Square – Sole Source - Event No. 571. Approval to procure 22 LED lights from Graybar Electric Company, Inc. in the amount of $32,890.00. Traffic Engineering will replace existing high pressure sodium 150 watt lights in Wright Square with energy efficient LED lights. The reason why a sole source vendor is required is that Graybar Electric Company is the only distributor in the area that could provide the specific LED lights that would fit existing light fixtures. Delivery: As Required. Terms: Net-30 Days. Funds available in the 2012 Budget, Capital Improvement Projects/Other Costs/Rousakis Plaza Lighting (Account No. 311-9207-52842-PT0301). Video Conferencing System – Event No. 447. Approval to procure a video conferencing system from Summit System, Inc. in the amount of $216,892.41. The video conferencing system will be installed in the Command and Control Center and utilized when the Command and Control Center is activated to facilitate communication and situation updates with executive management. The Request for Proposal (RFP) was written with no specific system in mind. Thus, the respondents were to propose a viable solution. Respondents bid the same manufacturer (Life Size) but because the configuration of the system was left to the discretion of the respondents, all bid different options. In order to keep the evaluations fair, the respondents were asked to provide line item pricing for their original proposal as well as additional pricing for all the components that were deemed necessary after consultation with the manufacturer. This leveled the playing field and provided an “apples to apples” comparison for the prospective vendors. Summit Systems was selected as a local vendor, who provided the lowest responsive and responsible bid and demonstrated competency based on references and an expert level partner status with the manufacturer. The method used for this procurement was the RFP, which evaluates other criteria in addition to cost. The criteria used for evaluation were the qualifications and experience, technical capabilities, fees and references. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2012 Budget, DHS/GA. The PTSEC Grant/Computer Hardware/Software/DHS/GA Tech Project 1 (Account No. 212-5118-51510-GT10018). Assessment of Dock Management, Operations and Facilities – Event No. 450. Approval to procure assessment of dock management operations and facilities services from Applied Technology & Management in the amount of $45,980.00. The dock assessment services will be utilized by the Mobility and Parking Services Department to assess the City’s bulkhead and floating docks and its management and operation services. Applied Technology has greater experience and knowledge of the Savannah River docks and Rousakis Riverfront Plaza Docking Facilities from previous work at Hutchinson Island and working with the Coast Guard in the Savannah River; has a thorough plan to assess the management, operation, and maintenance of Rousakis Plaza Docking which includes meetings and more information gathering; and gave a firm price. Legendary Marina Management has experience, but none in this area, and needed to gather more information to complete its assessment; has a consulting plan pertaining to meeting and information gathering, to eventually come up with a plan to assess the management, operation, and maintenance of Rousakis Plaza Docking; and proposed an open-ended agreement for assessing the docks and then coming up with solutions/firm price. The method used for this procurement was the Request for Proposal (RFP), which evaluates other criteria in addition to cost. Funds are available in the 2012 Budget, Parking Enforcement & Administration/Other Contractual Services (Account No. 516-1113-51295). Emergency Large Pump Repair – Event No. 582. Approval to procure emergency pump repair services for the repair of a large pump from TAW in the amount of $114,206.03. The motor was rebuilt because of a dead short in the internal windings and would not operate. The repairs were necessary to get the pump back into service at the stormwater pump station and are critical to the operation of the station. The reason for the vendor selection is that this vendor had immediate availability and possessed the necessary skills 7 to complete the repairs. This was handled as an emergency purchase due to the public health, safety, and general welfare. Delivery: As Required. Terms: Net-30 Days. Funds are available in the 2012 Budget, Stormwater Management/Equipment Maintenance (Account No. 101-2104-51250). Pickup Trucks for Various Departments – One Time Purchase – Event No. 435. Approval to procure seven pick-up trucks from JC Lewis Ford in the amount of $161,681.18. The vehicles will be utilized by Vehicle Maintenance to replace units that are no longer economical to repair or operate. Bids were received June 5, 2012. This bid has been advertised, opened and reviewed. Funds are available in the 2012 Budget, Vehicle Purchase/Vehicular Equipment (Account No. 613-9230-51515). Alderman Shabazz pointed out this was a local company and 7-trucks would be purchased. ******************************* Alderman Osborne announced that Alderman Thomas was recently named 12th District President of the Georgia Municipal Association (GMA) Training Board; and he serves on the National League of Cities’ (NLC) Training Board. Alderman Johnson stated it was an honor to have him represent the region. Alderman Thomas said many of Savannah Council Members were involved with GMA and NLC. He believed that there was not another city in the nation that has as many members in leadership roles in NLC as Savannah. Alderman Shabazz invited the community to participate in Journey to the Beloved Community at the Jepson Center for the Arts on July 19, 2012. Alderman Hall recognized two students in attendance. Shannon Craig, a student with SCAD stated she would be covering the Savannah Council Meetings and reporting to the students of SCAD. Frank Arden, a graduate of University of Georgia’s Public Administration Program stated he was a consultant and was helping Ms. Craig. Aldermen Sprague, Thomas, and Johnson announced the upcoming T-SPLOST meetings: District 4, Alderman Mary Ellen Sprague Tuesday, July 17th 7 p.m. – Wilder Chapel at Calvary Baptist Church District 6, Alderman Tony Thomas Monday, July 23rd, 6 p.m. – Armstrong Center –AASU District 1, Alderman Van Johnson Wednesday, July 25th, 6 p.m. – Civic Center Ballroom & rooms on the 2nd floor. Alderman Osborne announced a presentation on the life of WW Law would be at the Civil Rights Museum on Martin Luther King Boulevard this month. Alderman Bell stated the Council members were planning to re-vitalize the Keep Savannah Beautiful Board and asked citizens to serve. Alderman Johnson encouraged residents to vote in the local election. There being no further business, Mayor Pro-Tem Johnson this meeting of Council adjourned. Dyanne C. Reese, MMC Clerk of Council 8