City Council
Regular MeetingSavannah, GA · January 10, 2013
Minutes
OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING
CITY GOVERNMENT
OFFICIAL PROCEEDINGS OF CITY COUNCIL
SAVANNAH, GEORGIA
January 10, 2013
The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City
Hall. The invocation was given by Prophetess Hazel Scott, followed by the Pledge of Allegiance
to the Flag.
PRESENT: Mayor Edna Jackson, Presiding
Alderman Van Johnson, II Mayor Pro-Tem
Alderman Mary Osborne, Vice-Chairman of Council
Alderman carol Bell, Tom Bordeaux, Mary Ellen Sprague,
John Hall, Estella Shabazz
Acting City Manager Stephanie S. Cutter
City Attorney W. Brooks Stillwell
Assistant City Attorneys William W. Shearouse and Lester B. Johnson, III.
ABSENT: Alderman Tony Thomas, Chairman of Council (Out of town representing the City
of Savannah at the National League of Cities Board Meeting.)
Alderman Van Johnson, II, Mayor Pro-Tem opened the meeting; Mayor Jackson was attending a
press conference and arrived late. She said earlier this day the City Council, City Manager and
the City of Savannah received $1,052,246.74 from GDOT for the Local Maintenance
Improvement Grant (LMIG), hand delivered by Commissioner Golden.
The minutes of the following meeting was approved upon a motion by Alderman Bell, seconded
by Alderman Osborne and unanimously carried:
Approval of the Council Minutes of December 27, 2012.
PRESENTATION
Griffin Lotson, a City Councilman from Darien, Georgia and a National Commissioner on the
Gullah/Geechee Cultural Heritage Corridor Commission, presented information and extended an
invitation to the Mayor and Aldermen. The Commission will represent Savannah, Georgia in
the President’s Inaugural Parade. They were selected because of the rich heritage that Savannah
holds. The commission will hold a luncheon at Savannah State College on Friday, February 8,
2013. Mr. Lotson thanked the Council for all their efforts to keep the culture alive.
Pastor George P. Lee, III and members of St. John Baptist Church, who in partnership with the
City of Savannah and the Neighborhood Improvement Association (NIA), were present to donate
$10,000 to Ms. Chantel McIver as a down payment on a new home. Alderman Johnson said he
participated in St. John’s candlelight communion. He also recognized members of the church in
the audience. Pastor Lee said each year the church donates to change lives and make dreams
come true. Through the years they donated school uniforms, bicycles, laptop computers, and
now they are trying to pull families out of poverty, one person at a time. He challenged other
faith-based organizations to participate in curbing violence in the community. Alderman Bell
and Mayor Jackson thanked Pastor Lee and the congregation of St. John Baptist Church.
Amy Riesinger of the American Cancer Society announced the kickoff of Cancer Prevention
Study-3, and to receive a Proclamation declaring February 26 to March 1 “Cancer Prevention
Week” in Savannah. They are searching for 400 people in Savannah to participate in a research
program. This year’s theme is “More Birthdays.” Alderman Osborne read the proclamation.
Mayor Jackson asked to have the proclamation ratified, as everyone has been touched by cancer.
Upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried
the proclamation was passed recognizing February 26th to March 1st as Cancer Prevention Week
in Savannah.
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PROCLAMATION
IN RECOGNITION OF “CANCER PREVENTION WEEK”
WHEREAS, The American Cancer Society’s Cancer Prevention Study-3 is recruiting at least
300,000 adults across the United States to better understand the genetic, environmental and
lifestyle factors that cause or prevent cancer; and
WHEREAS, in 2012 alone, the American Cancer Society estimates that more than 1.6 million
people in the United States will be diagnosed with cancer, with over 48,000 in the State of
Georgia; and
WHEREAS, the Savannah area has been selected as an enrollment site for this historic study that
will follow participants for 20 years by asking them to spend about 45 minutes every other year
updating the research team on their health and habits; and
WHEREAS, Savannah, Georgia is known as a caring community with a strong ethic of
volunteerism; and
WHEREAS, residents have supported Relay for Life events, which raise money each year to
help fund research such as this, as well as education, advocacy and patient services for cancer
survivors right here in Chatham County; and
WHEREAS, in this effort, the City of Savannah promotes and encourages citizens to participate
in the Cancer Prevention Study-3, by enrolling in the study at various locations throughout the
community on February 26, 27, 28 and March 1.
NOW, THEREFORE, I, Edna Jackson, Mayor of the City of Savannah, do hereby proclaim
February 26th though March 1st as “Cancer Prevention Week” in Savannah, Georgia, and urge all
citizens to recognize and applaud the initiative to eradicate cancer through research and
education.
Adopted and approved this 8th day of January, 2013.
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Shirley James, Chair of the Centennial Committee for Delta Sigma Theta Sorority, Inc. Savannah
Alumnae Chapter, announced the Centennial Celebration.
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LEGISLATIVE REPORTS
ALCOHOL BEVERAGES LICENSE HEARING
As advertised, the following alcoholic license petition was heard. No one appeared in objection
to the issuance of the license. Upon a motion by Alderman Johnson, seconded by Alderman
Shabazz and unanimously carried, the public hearing was closed. Upon a motion by Alderman
Johnson, seconded by Alderman Sprague and unanimously carried this petition was approved per
the City Manager’s recommendation.
William H. Tuten, Jr., for Tondee’s Tavern, requested a liquor, beer and wine (drink) license
with Sunday sales and Hybrid permits at 7 E. Bay Street, which had a 2012 liquor, beer and wine
(drink) license with Sunday sales and is located between Bull and Drayton Streets in District 1.
(New ownership/location)
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ORDINANCES
First and Second Readings
Ordinances read for the first time in Council January 10, 2013, then by unanimous consent of
Council read a second time January 10, 2013, placed upon its passage, adopted and approved
upon a motion by Alderman Johnson, seconded by Alderman Osborne and unanimously carried.
AN ORDINANCE
TO BE TITLED
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AN ORDINANCE TO AMEND APPENDIX I, SECTION 219 OF THE CODE OF THE CITY
OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1091 OF SAID CODE
TO PROVIDE THAT THE STREET NAMED HEREIN SHALL PROHIBIT STOPPING,
STANDING AND PARKING AT ALL TIMES; TO REPEAL ALL ORDINANCES IN
CONFLICT HEREWITH; AND, FOR OTHER PURPOSES.
BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular
meeting of Council assembled and pursuant to lawful authority thereof:
SECTION 1: That Appendix I, Section 219 of the Code of the City of Savannah, Georgia
(2003), pertaining to Section 7-1091 of said Code, as amended, shall be amended by adding
thereto the following:
AMEND SECTION 219 STOPPING, STANDING AND PARKING PROHIBITED AT ALL
TIMES TO INCLUDE:
68TH STREET
On the north side of 68th Street from Sanders Street and continuing east for 190’.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted and approved this 10th day of January, 2013.
AN ORDINANCE
To Be Entitled
AN ORDINANCE TO AMEND APPENDIX I, SECTION 219 OF THE CODE OF THE CITY
OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1091 OF SAID CODE
TO PROVIDE THAT THE STREET NAMED HEREIN SHALL PROHIBIT STOPPING,
STANDING AND PARKING AT ALL TIMES; TO REPEAL ALL ORDINANCES IN
CONFLICT HEREWITH; AND, FOR OTHER PURPOSES.
BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular
meeting of Council assembled and pursuant to lawful authority thereof:
SECTION 1: That Appendix I, Section 219 of the Code of the City of Savannah, Georgia
(2003), pertaining to Section 7-1091 of said Code, as amended, shall be amended as follows:
AMEND SECTION 219 STOPPING, STANDING AND PARKING
PROHIBITED AT ALL TIMES
DELETE
FREDERICK STREET
On the east side of Frederick Street between the north curbline of East 68th
Street and the south curbline of East 67th Street.
On the east side of Frederick Street between the south curbline of East 66th
Street and the north curbline of East 67th Street.
On the east side of Frederick Street from 65th Street to DeRenne Avenue.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
ADOPTED AND APPROVED this 10th day of January, 2013.
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RESOLUTIONS
A RESOLUTION TO AUTHORIZE THE ACTING CITY MANAGER TO SUBMIT TWO
GRANT APPLICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
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DEVELOPMENT TO PROVIDE TENANT-BASED RENTAL ASSISTANCE AND
SUPPORTIVE SERVICES TO LOW-INCOME.
WHEREAS, the City of Savannah has received notification from the U.S. Department of
Housing and Urban Development that it may apply for a FY 2012 Continuum of Care Supportive
Housing Competitive Renewal grant totaling $574,560 as described below; and
WHEREAS, it is necessary for the City Council to authorize this application for federal
assistance, on behalf of project sponsor Union Mission, Inc., to submit a renewal grant
application for $574,560 to implement the project known as Union Mission Shelter Plus Care 54-
Units.
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Aldermen of the City of
Savannah, Georgia, hereby resolve and authorize Stephanie S. Cutter, Acting City Manager, to
submit the foregoing grant application to the U.S. Department of Housing and Urban
Development to provide permanent supportive housing for low-income persons.
ADOPTED AND APPROVED this 10th day of January, 2013, upon a motion by Alderman
Johnson, seconded by Alderman Bell and unanimously carried.
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A RESOLUTION TO AUTHORIZE THE ACTING CITY MANAGER TO SUBMIT TWO
GRANT APPLICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT TO PROVIDE PERMANENT SUPPORTIVE HOUSING FOR LOW-
INCOME PERSONS LIVING WITH HIV/AIDS.
WHEREAS the City of Savannah has received notification from the U.S. Department of Housing
and Urban Development that it may apply for two FY2013 HOPWA Competitive Renewal
grants totaling $1,042,974 as described below; and
WHEREAS it is necessary for the City Council to authorize this application for federal
assistance, on behalf of project sponsor Union Mission, Inc., to submit a renewal grant
application for $729,696 to implement the project known as Project House Call-Renewal #5; and
WHEREAS it is necessary for the City Council to authorize this application for federal
assistance, on behalf of project sponsor Union Mission, Inc., to submit a renewal grant
application for $313,278 to implement the project known as Daniel-Flagg Villas-Renewal #4.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and Aldermen of the City of
Savannah, Georgia, hereby resolve and authorize Stephanie S. Cutter, Acting City Manager, to
submit the foregoing two grant applications to the U.S. Department of Housing and Urban
Development to provide permanent supportive housing for low-income persons living with
HIV/AIDS.
ADOPTED AND APPROVED this 10th day of January, 2013, upon a motion by Alderman
Johnson, seconded by Alderman Bell and unanimously carried.
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MISCELLANEOUS
Re-appoint Acting City Manager Stephanie S. Cutter. Upon a motion by Alderman Osborne,
seconded by Alderman Hall and unanimously carried Ms. Cutter was re-appointed as Acting City
Manager retroactive to January 4, 2013.
Founding Partner of the World Trade Center Savannah. Approval of $50,000.00 for the City of
Savannah to become a Founding Partner of the World Trade Center Savannah. The City has led
the charge for international awareness and engagement. The Savannah Economic Development
Authority stepped forward to join the City to more proactively present Savannah, as the heart of
our region, on the world stage through major investment in the creation of the World Trade
Center Savannah. By officially becoming a Founding Partner of the World Trade Center (WTC),
the City will be formalizing an investment in the vision of international business development
and services.
World Trade Center Savannah will:
• Prominently positioned the City on its website homepage
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• Include the City as a Founding Partner on all press releases, newsletters and advertising;
• Provide strategic guidance to the City in its international efforts;
• Provide up to 100 hours of trade services and research to include organization,
company, industry and country research, briefing books, matchmaking, etc.;
• Participate and/or coordinate meetings with and presentations for international guests of
the City, as requested by the Office of International Affairs. In addition, specifically for
business related delegations or guests, WTC Savannah will provide additional services
to include itinerary planning and execution, airport greetings, lodging coordination,
gifts, transportation arrangements and follow up communication;
• Include a GSIA internship in its structured internship program to support the efforts of
the GSIA.
Funds are available in the General Fund Contingency (Account No. 101-8199-51810).
Alderman Johnson said this was a unique opportunity for Savannah. The City welcomes
delegations from across the world and it was time to put the constructs in place and have the
infrastructure in place to be internationally business friendly and to become a true National City.
A founding partner with the World Trade Center is a way to do that. Ms. Cutter said the City
partnering with the WTC center was most important. The investment will help the City move
aggressively forward and assist in economic development opportunities. Alderman Osborne said
a member of City Council would serve on the board of the World Trade Center. Alderman
Shabazz said the youth of Savannah should be involved with the center.
Upon a motion by Alderman Sprague, seconded by Alderman Bell and unanimously carried the
approval was granted.
TRAFFIC ENGINEERING REPORTS
Parking Restrictions – 00 Blocks of West 32nd and West 33rd Streets. Savannah Fire and
Emergency Services has requested that parking be restricted in various sections of the 00 blocks
of W. 32nd and W. 33rd Streets to ensure that adequate space is provided to fire trucks accessing
the newly constructed Fire Station No. 5.
The 00 blocks of W. 32nd and W. 33rd Streets are located between Bull and Whitaker Streets
and the Fire Station is located on the west end of the block with driveways on both streets. In
addition, Sacred Heart Catholic Church and Notre Dame Academy are located on the south side
of W. 33rd Street. The Fire Department reports that current parking conditions will restrict the
amount of space needed to maneuver and park large fire vehicles, ranging in length from 28 to
58 feet, at the Fire Station facility. Per the development plan, vehicles will enter the facility from
Whitaker Street via W. 32nd Street and exit to either Bull or Whitaker Streets from W. 33rd
Street. Traffic Engineering has reviewed the current conditions along W. 32nd and W. 33rd
Streets and found that the streets are 30 feet wide with curb and gutter. Unlimited parking is
allowed on both sides of W. 32nd Street, on the west end of the north side of W. 33rd Street, and
on the south side of W. 33rd Street.
It is recommended that on-street parking be prohibited in the following areas:
• W. 32nd Street, north side, from Whitaker Street going east 110 feet;
• W. 32nd Street, south side, from Whitaker Street going east 70 feet;
• W. 33rd Street, north side, from Whitaker Street going east 70 feet;
• W. 33rd Street, south side, from Whitaker Street going east 95 feet to the Sacred Heart
driveway and 70 feet east of the Sacred Heart driveway.
Upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried
the approval was granted. Ordinance to cover at the next meeting of Council.
Radar Permit Biannual Update. In order to add streets and street segments to the Radar Permit
issued by the Georgia Department of Transportation (GDOT), speed ordinances based on
engineering studies are required. The Savannah-Chatham County Metropolitan Police
Department has requested that Benton Boulevard and Bradley Boulevard be added to the radar
permit in order to perform speed enforcement on these streets. It has also been requested that the
permit for White Bluff Road be amended to reflect contiguous coverage for its entirety while
removing duplication with Coffee Bluff Road, and that overlapping speed limits on W. Gwinnett
Street be eliminated and contiguous segments consolidated.
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Traffic Engineering is requesting a reduction of the speed limit from 35 to 25 MPH on the Stiles
Avenue approaches to the intersection with W. Gwinnett Street in an effort to improve traffic
safety. Furthermore, residents have requested that two local streets be reduced from 30 MPH to
25 MPH, as they were originally posted prior to being added to the radar permit in the 1980s
when 25 MPH zones were not permitted to be included.
Recommend that the posted speed limit of 45 MPH on Benton Boulevard between the southern
City limits and Highlands Boulevard and the 30 MPH posted speed limit on Bradley Boulevard
from 967 feet east of SR 25/US 17 to 1605 feet east of SR 25/US 17 and from 395 feet south of
Castello Avenue to the south City limits, be so designated in the City Code, and that a resolution
to add these segments to the radar permit be submitted to GDOT. Recommend that the speed
limit on Stiles Avenue from Cornwall Street to Carr Avenue be reduced from 35 MPH to 25
MPH, and that a resolution to amend the Radar Permit be submitted to GDOT. Recommend that
the speed limits on Oxford Street between Kensington Drive and Reynolds Street and on Althea
Parkway between Kensington Drive and Waters Avenue be reduced from 30 MPH to 25 MPH,
and that the existing radar permit be revised to reflect the 25 MPH speed limits. Recommend
that the radar permit for White Bluff Road be extended to include the previously omitted
segment between Abercorn Street and Montgomery Cross Road and amended to stop at Vernon
River Drive in order to remove duplication with Coffee Bluff Road. Recommend further that the
radar permit for Gwinnett Street be amended to remove an overlap in coverage that creates
conflicting speed limits on .44 miles of road west of I-516 and that two segments listed between
Stiles Avenue and Martin Luther King, Jr. Boulevard be consolidated, as they are contiguous and
permitted for the same speed limit.
Upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried
the approval was granted. Ordinance to cover at the next meeting of Council.
BIDS, CONTRACTS AND AGREEMENTS
Upon a motion by Alderman Johnson, seconded by Alderman Hall and unanimously carried, the
following bids, contracts and agreements were approved per the City Manager’s
recommendations:
Coastal Workforce Services/YouthBuild Savannah Program. Authorized the Acting City
Manager to sign and administer Memorandums of Understandings/Agreements (MOU/As) with
community partners/agencies as sub-grant recipients of FY2012 YouthBuild Grant Funds. The
City of Savannah has received a “Notification of Grant Award” from the U.S. Department of
Labor’s Employment and Training Administration (ETA) in the amount of $936,000. This is the
initial portion of the total grant budgeted for key primary partners: Ash Tree Organization, Inc.,
Housing Authority of Savannah, St. Paul CME and the City’s Housing Department. All agencies
listed above have been key primary partners to the City of Savannah YouthBuild program grant
since implementation in Program Year 2006-07.
• The Ash Tree Organization, Inc. will continue to provide direct services to the
participants of the YouthBuild Savannah program for three key positions: the
YouthBuild Savannah program GED Instructor, Career Development Specialist and
Youth Specialist/Case Manager, payments not to exceed $367,108 through December 31,
2015. • The Housing Authority of Savannah will continue to provide temporary, part-
time and full-time On-the-Job Training (OJT) opportunities to YouthBuild
trainees/graduates on an as needed basis and the availability of grant funds. • St. Paul
CME Church will continue to provide transportation services to YouthBuild trainees
to/from Savannah Technical College, designated worksite and other program activity
sites on an as needed basis, payments not to exceed $5,000 through December 31, 2015.
• The City of Savannah’s Housing Department will continue to provide temporary, part-
time and full-time On-the-Job Training (OJT) opportunities to YouthBuild
trainees/graduates, payments not to exceed $65,000 through December 31, 2015. The
grand total of MOU/As proposed for signature is $437,108. The remaining funds are
budgeted for other participant training and support staff related costs: wages/stipends,
tuition, books, fees (at Savannah Tech), substance abuse counseling services,
administrative, equipment, training supplies, rent, staff development etc. The period of
availability for these funds is September 1, 2012 through December 31, 2015. Pursuant to
the City of Savannah and the U.S. Department of Labor, recommend approval to
authorize the Acting City Manager to receive grant funding and enter into Grant
Administration Agreements with sub-grant recipients in accordance with the City’s and
USDOL’s procurement policies and procedures. (Additional information is attached.)
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Deptford Tract Environmental Remediation Services Contract Modification No.1 (SA 601).
Approval of Contract Modification No. 1 in the amount of $159,122.10 with Terracon
Consultants, Inc. The original contract was for environmental remediation of the Deptford Tract
Landfill. In November, 2011, City Council approved an agreement with Greenfield
Environmental Savannah Trust LLC to implement a Corrective Action Plan approved by the
Environmental Protection Division (EPD) for remediation of the Deptford Tract. The plan
includes the remediation of the former municipal landfill that was once operated by the City on
that site. The work includes environmental remediation, installation of engineering controls,
sampling and reporting services. The City of Savannah is responsible for 75% of the cost of the
remediation services. Following award of the contract, an extensive investigation and
contamination delineation study was performed for the site and a cost estimate for the cleanup
was established for the Corrective Action Plan. The actual quantities for the cleanup exceeded
the original estimates, due primarily to more extensive contamination than was originally
estimated. EPD required additional excavation, backfill and confirmatory sampling to close out
the project. This contract modification includes the increased scope of work to be completed.
The original contract amount originally approved May 3, 2012 was for $334,537.40. The
contract modification is $212,162.80 making the new contract total $546,700.20. The City’s
share of the work for this modification is $159,122.10, making the City’s total share of the new
contract total $410,025.15. Approval of Contract Modification No. 1 to Terracon Consultants in
the amount of $159,122.10. Funds are available in the Capital Improvements Fund/Capital
Improvements Projects/Other Costs/Deptford Tract Landfill (Account No. 311-9207-52842-
SA601).
Traffic Sign Faces – Annual Contract – Event No. 799. Awarded an annual contract to procure
traffic sign faces from Vulcan, Inc. in the amount of $49,875.20. The sign faces will be used by
the Traffic Engineering Department's Sign Shop. Delivery: As Required. Terms: Net 30 Days.
The biddersFunds are available in the 2013 Budget, General Fund/Traffic Engineering (Account
No. 101-2103-51340).
Radome – Event No. 821. Approval to procure a radome (radar dome) from L-3
Communications ESSCO, Inc. in the amount of $85,350.00. The radome will be used by the
Water Supply and Treatment Department to ensure communication equipment will be protected
during hurricanes or extreme wind events and will be installed at the Critical Workforce Shelter.
While only one proposal was received, pricing was solicited from all known providers. Delivery:
As Required. Terms: Net 30 Days. Funds are available in the 2013 Budget, Capital Improvement
Projects/Critical Workforce Shelter (Account No. 311-9207-52842-WT228).
Chlorinator Repair Parts – Annual Contract – Event No. 852. Awarded an annual contract to
procure chlorinator repair parts from Templeton Engineering Sales in the amount of $26,744.00.
The repair parts will be used by the I & D Water Treatment Plant and Water Reclamation to
repair chlorinators used in the water and wastewater treatment process. Although 75 bidders
were solicited, only one bidder chose to respond. Delivery: As Needed. Terms: Net 30 Days.
Funds are available in the 2013 Budget, I & D Operation/Equipment Maintenance (Account No.
531-2581-51250) and Water Reclamation/Equipment Maintenance (Account No. 521-2553-
51250).
16” DR 25 Fusible C-905 Pipe – Event No. 1066. Approval to procure 1200 feet of 16" DR 25
fusible C-905 pipe from Underground Solutions in the amount of $48,000.00. The pipe will be
utilized by Water Distribution to repair a leak on the 20" I & D main on President Street. The
reason why a sole source is required is that Underground Solutions is the only authorized
supplier for this pipe. This is the only type of pipe that can be used when utilizing the directional
boring process. Delivery: As Requested. Terms: Net 30 Days. Funds are available in the 2013
Budget, Capital Improvement Projects/Other Costs/Miscellaneous Water Line Improvements
(Account No. 311-9207- 52842-WT0521).
Flygt Pump Repair – Annual Contract Renewal – Event No. 1088. Renewed an annual contract
to procure equipment, repair parts and services for Flygt pumps from Xylem Water Solutions
(formerly ITT/Flygt) in the estimated amount of $150,000.00. The repair parts and services are
needed to maintain Flygt pumps in the waste water collection and stormwater systems. The
reason why a sole source vendor is required is that Xylem Water Solutions is the only vendor
authorized to service Flygt pumps for this area. Prices were negotiated with the vendor and are
based on a 15% discount off list price for equipment, 10% discount off list price for parts and 5%
discount for labor. This is the fifth renewal option of this contract. Delivery: As Needed. Terms:
Net 30 Days. Funds are available in 2013 Budget, Capital Improvement Fund/Capital
Improvement Projects/Other Costs/Various CIP's, (Account No.311-9207- 52842), Water &
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Sewer Operating Fund/Lift Station Maintenance/Equipment Maintenance (Account No. 521-
2551-51250).
Civic Center Arena Concourse – Event No. 680. Approval to procure Civic Center Arena
Concourse Lighting repairs from Pioneer Construction, Inc. in the amount of $85,131.00. This
project includes replacing the ceiling tiles and lighting fixtures in portions of the Martin Luther
King, Jr. Arena. The work includes selective demolition, replacement of lighting fixtures and
exhaust fans and miscellaneous finishes. All bids submitted were over budget; City staff has
negotiated with the low bidder to value engineer the project to reduce the total project cost.
This bid has been opened and reviewed. Delivery: 21 Days. Terms: Net 30 days. Cost/Civic
Center Arena Concourse Lighting (Account No. 311-9207-52842-CC0201).
Alderman Osborne said this was a lot of money to invest in an almost-dying civic center, yet it
was necessary as the arena is a few years away. Upon a motion by Alderman Osborne,
seconded by Alderman Shabazz and unanimously carried the contract was approved.
Civic Center Restroom Renovations – Event No. 683. Approval to procure Civic Center
Restroom Renovation repairs from CNB Construction, LLC in the amount of $113,824.71. This
project includes renovating the men’s and women’s restrooms serving the main floor/lobby area.
A new family restroom will be installed outside of the existing men’s room. This work also
includes selective demolition, cast-in place concrete, new plumbing fixtures, replacement of
lighting and exhaust fans, new composite floor mounted partitions, and miscellaneous finishes.
This project was originally estimated to be under $100,000 therefore no MWBE goals were
established for the project. All bids submitted were over budget; City staff has negotiated with
the low bidder to value engineer the project to reduce the total project cost. This bid has been
opened and reviewed. Delivery: 21 Days. Terms: Net 30 Days. Funds are available in the 2013
Budget, Capital Improvement Project/Other Cost/Civic Center Theater Side Restrooms (Account
No. 311-9207-52842- CC0604).
Alderman Bordeaux said the renovations to the restrooms were passed without comments and
some people watch the Council meetings closely and question the actions of council. The reason
for not questioning the restroom was that it deals with the central area in the Johnny Mercer
Theater which is still in good condition and still functional and it is very much needed. Mayor
Jackson said it also took care of health issues. Alderman Bell pointed out they were adding a
family and handicap restrooms.
Critical Workforce Shelter APC Data Equipment – Event No. 869. Approval to procure critical
workforce shelter APC data equipment from Daniel A. Newman d/b/a Power Systems
Engineering in the amount of $218,705.00. The APC data equipment will be used by the City of
Savannah's SCADA and Information Technology Department and will be located at the Critical
Workforce Shelter. The equipment includes UPS cooling, server racks, monitoring equipment
and software and will be used to maintain proper operating conditions for servers and networking
equipment that runs the Water Resources Management SCADA and IT data networks. Bids
were received December 4, 2012. Delivery: As Required. Terms: Net 30 Days. Funds are
available in the 2013 Budget, Capital Improvement Projects/Critical Workforce Shelter (Account
No. 311-9207-52842-WT228).
Alderman Sprague asked the time-line for the project, Peter Shonka said it would be completed
in March or April time frame and this was not a part of the original contract. Upon a motion by
Alderman Sprague, seconded by Alderman Bell and unanimously carried the contract was
approved.
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Mayor Jackson said the Council’s journey is continuing and they worked well this past year and
they will do greater moving forward. In meeting with residents and concerned groups about
various issues, it shows the Council is listening and not making quick decisions. This Mayor and
Council do not have all the answers and if any resident feels they are moving in the wrong
direction, they should call them.
Alderman Hall said too often they hear of what the City employees were not doing or not doing
properly. Therefore, he was pleasantly surprised to receive a phone call from Mr. Al Powers of
Fairway Oaks. He commented on the professionalism, courtesy and patience of 3 City
employees after a wind storm and after the holidays. They waited for him to bag more limbs in
his yard and he offered them a tip and they refused it because they were doing their job. He
announced to Bill Wardlow, Alfonzo Miller and Rodney Young that the Council and City was
proud of them and the work they do for the great City of Savannah. Mayor Jackson thanked
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Alderman Hall and said when she gets letters of appreciation and praise of employees she
forwards them to the City Manager to send to the individuals. She said Savannah has the best
employees in the world.
Alderman Sprague complimented Chief Lovett on the low crime statistics. She said they were
hit with some challenges last year and they are still facing some, but at least the numbers are
going in the right direction. Officer Taylor in the Central Precinct is working with the City’s
Property Maintenance Department in her district and she was encouraged seeing the
collaboration of the departments.
Alderman Johnson said some City fire employees were on West 40th Street and resuscitated a
dog. The City has great employees, who do great things, but CPR on a dog is awesome; life is
life and he thanked them for their work since pets are family.
Alderman Bell recognized a strong community supporter Reverend Thomas Tillman from First
African Church. He is involved in the re-entry program for the individuals that come out of the
prison system. Alderman Shabazz was also pleased that Reverend Tillman was present. She
said there was a production company enticing the youth with inappropriate material and
Reverend Tillman was involved with youth in Savannah. Reverend Tillman said everyone needs
to listen to the youth and not be quick to criticize them. He is gathering information and
soliciting other pastors, churches and those who care about the young people to engage in
learning what’s going on with the youth in Savannah and be a positive part of it. He talked with
City staff about a meeting and said they were all excited about participating. Mayor Jackson said
she had talked with the City Manager about the youth in the community and she said Reverend
Tillman was correct that there is a need for a youth summit. The youth can tell everyone about
the problems and what they need and plan with them instead of for them.
Alderman Sprague announced the deadline to apply for the openings on the Boards,
Commissions and Authorities was January 31, 2013.
Mayor Jackson said the Council’s Annual Retreat is Tuesday, January 15, 2013 at the Holiday
Inn Express on Bay Street.
There being no further business, Mayor Jackson declared this meeting of Council adjourned.
Dyanne C. Reese, MMC
Clerk of Council
9
Agenda
http://www.savannahga.gov
AGENDA
MEETING OF THE MAYOR AND ALDERMEN
JANUARY 10, 2013
1. Approval of the minutes of the City Council meeting of December 27, 2012.
2. An appearance by Griffin Lotson, a City Councilman from Darien, Georgia
and a National Commissioner on the Gullah/Geechee Cultural Heritage
Corridor Commission, to present information and extend an invitation to the
Mayor and Aldermen.
3. Recognition of Pastor George P. Lee, III and the St. John Baptist Church,
who in partnership with the City of Savannah and the Neighborhood
Improvement Association (NIA) donated $10,000 to Ms. Chantel McIver as a
down payment on a new home.
3.1. An appearance by Amy Riesinger of the American Cancer Society to
announce the kickoff of Cancer Prevention Study-3, and to receive a
Proclamation declaring February 26 to March 1 “Cancer Prevention Week” in
Savannah.
3.2. An appearance by Shirley James, Chair of the Centennial Committee for
Delta Sigma Theta Sorority, Inc. Savannah Alumnae Chapter, to announce
the Centennial Celebration and extend an invitation.
ALCOHOLIC BEVERAGE LICENSE HEARINGS
4. William H. Tuten, Jr., for Tondee’s Tavern, requesting a liquor, beer and wine
(drink) license with Sunday sales and Hybrid permits at 7 E. Bay Street, which
had a 2012 liquor, beer and wine (drink) license with Sunday sales and is
located between Bull and Drayton Streets in District 1. (New
ownership/location) Recommend approval.
-2-
ORDINANCES
First and Second Readings
5. Parking Removal – West End of 1200 Block of E. 68th Street. An ordinance to
amend the City Code to prohibit parking on the 1200 block of E. 68th Street
beginning at Sanders Street and moving east for 190 feet. (The Traffic
Engineering Report was approved on December 27, 2012.) Recommend
approval.
RESOLUTIONS
6. HOPWA Competitive Renewal Grant Applications. A resolution to authorize
the Acting City Manager to submit two grant applications to the U.S.
Department of Housing and Urban Development to provide permanent
supportive housing for low-income persons living with HIV/AIDS.
Recommend approval.
7. Shelter Plus Care Renewal Grant Application. A resolution to authorize the
Acting City Manager to submit a grant application to the U.S. Department of
Housing and Urban Development to provide tenant-based rental assistance
and supportive services to low-income persons. Recommend approval.
MISCELLANEOUS
8. Reappoint Acting City Manager Stephanie S. Cutter.
9. Founding Partner of the World Trade Center Savannah. Recommend
approval of $50,000.00 for the City of Savannah to become a Founding
Partner of the World Trade Center Savannah. The City has led the charge for
international awareness and engagement. The Savannah Economic
Development Authority stepped forward to join the City to more proactively
present Savannah, as the heart of our region, on the world stage through
major investment in the creation of the World Trade Center Savannah. By
officially becoming a Founding Partner of the World Trade Center (WTC), the
City will be formalizing an investment in the vision of international business
development and services.
World Trade Center Savannah will:
• Prominently positioned the City on its website homepage.
• Include the City as a Founding Partner on all press releases,
newsletters and advertising.
• Provide strategic guidance to the City in its international efforts.
-3-
• Provide up to 100 hours of trade services and research to include
organization, company, industry and country research, briefing books,
matchmaking, etc.
• Participate and/or coordinate meetings with and presentations for
international guests of the City, as requested by the Office of
International Affairs. In addition, specifically for business related
delegations or guests, WTC Savannah will provide additional services
to include itinerary planning and execution, airport greetings, lodging
coordination, gifts, transportation arrangements and follow up
communication.
• Include a GSIA internship in its structured internship program to
support the efforts of the GSIA.
Funds are available in the General Fund Contingency (Account No. 101-
8199-51810). Recommend approval.
TRAFFIC ENGINEERING REPORTS
10. Parking Restrictions – 00 Blocks of West 32nd and West 33rd Streets.
Savannah Fire and Emergency Services has requested that parking be
restricted in various sections of the 00 blocks of W. 32nd and W. 33rd Streets
to ensure that adequate space is provided to fire trucks accessing the newly
constructed Fire Station No. 5.
The 00 blocks of W. 32nd and W. 33rd Streets are located between Bull and
Whitaker Streets and the Fire Station is located on the west end of the block
with driveways on both streets. In addition, Sacred Heart Catholic Church
and Notre Dame Academy are located on the south side of W. 33rd Street.
The Fire Department reports that current parking conditions will restrict the
amount of space needed to maneuver and park large fire vehicles, ranging in
length from 28 to 58 feet, at the Fire Station facility. Per the development
plan, vehicles will enter the facility from Whitaker Street via W. 32nd Street
and exit to either Bull or Whitaker Streets from W. 33rd Street.
Traffic Engineering has reviewed the current conditions along W. 32nd and W.
33rd Streets and found that the streets are 30 feet wide with curb and gutter.
Unlimited parking is allowed on both sides of W. 32nd Street, on the west end
of the north side of W. 33rd Street, and on the south side of W. 33rd Street.
It is recommended that on-street parking be prohibited in the following areas:
• W. 32nd Street, north side, from Whitaker Street going east 110 feet
• W. 32nd Street, south side, from Whitaker Street going east 70 feet
• W. 33rd Street, north side, from Whitaker Street going east 70 feet
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• W. 33rd Street, south side, from Whitaker Street going east 95 feet to
the Sacred Heart driveway and 70 feet east of the Sacred Heart
driveway.
Recommend approval.
11. Radar Permit Biannual Update. In order to add streets and street segments
to the Radar Permit issued by the Georgia Department of Transportation
(GDOT), speed ordinances based on engineering studies are required.
The Savannah-Chatham County Metropolitan Police Department has
requested that Benton Boulevard and Bradley Boulevard be added to the
radar permit in order to perform speed enforcement on these streets. It has
also been requested that the permit for White Bluff Road be amended to
reflect contiguous coverage for its entirety while removing duplication with
Coffee Bluff Road, and that overlapping speed limits on W. Gwinnett Street
be eliminated and contiguous segments consolidated.
Traffic Engineering is requesting a reduction of the speed limit from 35 to 25
MPH on the Stiles Avenue approaches to the intersection with W. Gwinnett
Street in an effort to improve traffic safety. Furthermore, residents have
requested that two local streets be reduced from 30 MPH to 25 MPH, as they
were originally posted prior to being added to the radar permit in the 1980s
when 25 MPH zones were not permitted to be included.
Recommend that the posted speed limit of 45 MPH on Benton Boulevard
between the southern City limits and Highlands Boulevard and the 30MPH
posted speed limit on Bradley Boulevard from 967 feet east of SR 25/US 17
to 1605 feet east of SR 25/US 17 and from 395 feet south of Castello Avenue
to the south City limits, be so designated in the City Code, and that a
resolution to add these segments to the radar permit be submitted to GDOT.
Recommend that the speed limit on Stiles Avenue from Cornwall Street to
Carr Avenue be reduced from 35 MPH to 25MPH, and that a resolution to
amend the Radar Permit be submitted to GDOT.
Recommend that the speed limits on Oxford Street between Kensington Drive
and Reynolds Street and on Althea Parkway between Kensington Drive and
Waters Avenue be reduced from 30 MPH to 25 MPH, and that the existing
radar permit be revised to reflect the 25 MPH speed limits.
Recommend that the radar permit for White Bluff Road be extended to
include the previously omitted segment between Abercorn Street and
Montgomery Cross Road and amended to stop at Vernon River Drive in order
to remove duplication with Coffee Bluff Road.
-5-
Recommend further that the radar permit for Gwinnett Street be amended to
remove an overlap in coverage that creates conflicting speed limits on .44
miles of road west of I-516 and that two segments listed between Stiles
Avenue and Martin Luther King, Jr. Boulevard be consolidated, as they are
contiguous and permitted for the same speed limit. Recommend approval.
BIDS, CONTRACTS AND AGREEMENTS
12. Coastal Workforce Services/YouthBuild Savannah Program. Recommend
authorization for the Acting City Manager to sign and administer
Memorandums of Understandings/Agreements (MOU/As) with community
partners/agencies as sub-grant recipients of FY2012 YouthBuild Grant Funds.
The City of Savannah has received a “Notification of Grant Award” from the
U.S. Department of Labor’s Employment and Training Administration (ETA) in
the amount of $936,000. This is the initial portion of the total grant budgeted
for key primary partners: Ash Tree Organization, Inc., Housing Authority of
Savannah, St. Paul CME and the City’s Housing Department. All agencies
listed above have been key primary partners to the City of Savannah
YouthBuild program grant since implementation in Program Year 2006-07.
• The Ash Tree Organization, Inc. will continue to provide direct services
to the participants of the YouthBuild Savannah program for three key
positions: the YouthBuild Savannah program GED Instructor, Career
Development Specialist and Youth Specialist/Case Manager,
payments not to exceed $367,108 through December 31, 2015.
• The Housing Authority of Savannah will continue to provide temporary,
part-time and full-time On-the-Job Training (OJT) opportunities to
YouthBuild trainees/graduates on an as needed basis and the
availability of grant funds.
• St. Paul CME Church will continue to provide transportation services to
YouthBuild trainees to/from Savannah Technical College, designated
worksite and other program activity sites on an as needed basis,
payments not to exceed $5,000 through December 31, 2015.
• The City of Savannah’s Housing Department will continue to provide
temporary, part-time and full-time On-the-Job Training (OJT)
opportunities to YouthBuild trainees/graduates, payments not to
exceed $65,000 through December 31, 2015.
The grand total of MOU/As proposed for signature is $437,108. The
remaining funds are budgeted for other participant training and support staff
related costs: wages/stipends, tuition, books, fees (at Savannah Tech),
substance abuse counseling services, administrative, equipment, training
supplies, rent, staff development etc.
-6-
The period of availability for these funds is September 1, 2012 through
December 31, 2015. Pursuant to the City of Savannah and the U.S.
Department of Labor, recommend approval to authorize the Acting City
Manager to receive grant funding and enter into Grant Administration
Agreements with sub-grant recipients in accordance with the City’s and
USDOL’s procurement policies and procedures. (Additional information is
attached.) Recommend approval.
13. Deptford Tract Environmental Remediation Services Contract Modification
No.1 (SA 601). Recommend approval of Contract Modification No. 1 in the
amount of $159,122.10 with Terracon Consultants, Inc.
The original contract was for environmental remediation of the Deptford Tract
Landfill. In November, 2011, City Council approved an agreement with
Greenfield Environmental Savannah Trust LLC to implement a Corrective
Action Plan approved by the Environmental Protection Division (EPD) for
remediation of the Deptford Tract. The plan includes the remediation of the
former municipal landfill that was once operated by the City on that site. The
work includes environmental remediation, installation of engineering controls,
sampling and reporting services. The City of Savannah is responsible for
75% of the cost of the remediation services.
Following award of the contract, an extensive investigation and contamination
delineation study was performed for the site and a cost estimate for the
cleanup was established for the Corrective Action Plan. The actual quantities
for the cleanup exceeded the original estimates, due primarily to more
extensive contamination than was originally estimated. EPD required
additional excavation, backfill and confirmatory sampling to close out the
project. This contract modification includes the increased scope of work to be
completed.
The original contract amount originally approved May 3, 2012 was for
$334,537.40. The contract modification is $212,162.80 making the new
contract total $546,700.20. The City’s share of the work for this modification
is $159,122.10, making the City’s total share of the new contract total
$410,025.15.
Recommend approval of Contract Modification No. 1 to Terracon Consultants
in the amount of $159,122.10. Funds are available in the Capital
Improvements Fund/Capital Improvements Projects/Other Costs/Deptford
Tract Landfill (Account No. 311-9207-52842-SA601). Recommend approval.
-7-
14. Civic Center Arena Concourse – Event No. 680. Recommend approval to
procure Civic Center Arena Concourse Lighting repairs from Pioneer
Construction, Inc. in the amount of $85,131.00. This project includes
replacing the ceiling tiles and lighting fixtures in portions of the Martin Luther
King, Jr. Arena. The work includes selective demolition, replacement of
lighting fixtures and exhaust fans and miscellaneous finishes.
All bids submitted were over budget; City staff has negotiated with the low
bidder to value engineer the project to reduce the total project cost.
This bid has been opened and reviewed. Delivery: 21 Days. Terms: Net 30
days. The bidders were:
L.B. Pioneer Construction, Inc. (A) $ 89,863.00
Collins Construction Services (F) $ 127,270.00
Johnson Construction (D) $ 166,418.00
Funds are available in the 2013 Budget, Capital Improvement Project/Other
Cost/Civic Center Arena Concourse Lighting (Account No. 311-9207-52842-
CC0201). A Pre-Bid Conference was conducted and six vendors attended.
(A)
Indicates local, minority owned business; (D)Indicates non-local non-minority
owned business, (F)Indicates non-local, woman owned business.
Recommend approval.
15. Civic Center Restroom Renovations – Event No. 683. Recommend approval
to procure Civic Center Restroom Renovation repairs from CNB Construction,
LLC in the amount of $113,824.71. This project includes renovating the
men’s and women’s restrooms serving the main floor/lobby area. A new
family restroom will be installed outside of the existing men’s room. This work
also includes selective demolition, cast-in place concrete, new plumbing
fixtures, replacement of lighting and exhaust fans, new composite floor
mounted partitions, and miscellaneous finishes.
This project was originally estimated to be under $100,000 therefore no
MWBE goals were established for the project. However, the recommended
bidder submitted MWBE participation of 49.7%; 11% MBE utilizing VT Electric
and 38.7% WBE utilizing Henry Plumbing, Collins Construction and Caraway
ABC.
All bids submitted were over budget; City staff has negotiated with the low
bidder to value engineer the project to reduce the total project cost.
This bid has been opened and reviewed. Delivery: 21 Days. Terms: Net 30
Days.
The bidders were:
-8-
L.B. CNB Construction, LLC (D) $ 126,000.00
Pioneer Construction, Inc. (A) $ 139,000.00
Arentz General Contracting, LLC (D) $ 146,648.00
Marchese Construction, LLC (D) $ 155,000.00
Erickson Associates, Inc. (B) $ 159,000.00
Collins Construction Services (F) $ 162,000.00
Johnson Construction (D) $ 166,418.00
Funds are available in the 2013 Budget, Capital Improvement Project/Other
Cost/Civic Center Theater Side Restrooms (Account No. 311-9207-52842-
CC0604). A Pre-Bid Conference was conducted and 12 vendors attended.
(A)
Indicates local, minority owned business; (B)Indicates local, non-minority
owned business, (D)Indicates non-local, non-minority owned business,
(F)
Indicates non-local, woman owned business. Recommend approval.
16. Traffic Sign Faces – Annual Contract – Event No. 799. Recommend
awarding an annual contract to procure traffic sign faces from Vulcan, Inc. in
the amount of $49,875.20. The sign faces will be used by the Traffic
Engineering Department's Sign Shop.
Bids were received November 27, 2012. This bid was advertised, opened,
and reviewed. Delivery: As Required. Terms: Net 30 Days. The bidders
were:
L.B. Vulcan, Inc. (D) $ 49,875.20
Georgia Correctional Industries (D) (Partial Bid) $ 33,573.30
3M Company (D) (Partial Bid) $ 35,557.55
MCain Sales of Florida (D) $ 50,459.50
(D)
Custom Products Corporation $ 52,721.75
Rocal, Inc. (D) $ 53,343.35
(D)
Safeway Sign Company $ 61,391.26
Funds are available in the 2013 Budget, General Fund/Traffic Engineering
(Account No. 101-2103-51340). (D)Indicates non-local, non-minority owned
business. Recommend approval.
17. Radome – Event No. 821. Recommend approval to procure a radome (radar
dome) from L-3 Communications ESSCO, Inc. in the amount of $85,350.00.
The radome will be used by the Water Supply and Treatment Department to
ensure communication equipment will be protected during hurricanes or
extreme wind events and will be installed at the Critical Workforce Shelter.
While only one proposal was received, pricing was solicited from all known
providers.
-9-
The proposal was received December 11, 2012. This proposal was
advertised, opened, and reviewed. Delivery: As Required. Terms: Net 30
Days. The proposer was:
B.P. L-3 Communications ESSCO, Inc. (D) $ 85,350.00
Funds are available in the 2013 Budget, Capital Improvement Projects/Critical
Workforce Shelter (Account No. 311-9207-52842-WT228). (D)Indicates non-
local non-minority owned business. Recommend approval.
18. Chlorinator Repair Parts – Annual Contract – Event No. 852. Recommend
awarding an annual contract to procure chlorinator repair parts from
Templeton Engineering Sales in the amount of $26,744.00. The repair parts
will be used by the I & D Water Treatment Plant and Water Reclamation to
repair chlorinators used in the water and wastewater treatment process.
Although 75 bidders were solicited, only one bidder chose to respond.
Bids were received December 21, 2012. Delivery: As Needed. Terms: Net
30 Days. The bidder was:
L.B. Templeton Engineering Sales (D) $ 26,744.00
Funds are available in the 2013 Budget, I & D Operation/Equipment
Maintenance (Account No. 531-2581-51250) and Water
Reclamation/Equipment Maintenance (Account No. 521-2553-51250). A Pre-
Bid Meeting was conducted and no vendors attended. (D)Indicates non-local,
non-minority owned business. Recommend approval.
19. Critical Workforce Shelter APC Data Equipment – Event No. 869.
Recommend approval to procure critical workforce shelter APC data
equipment from Daniel A. Newman d/b/a Power Systems Engineering in the
amount of $218,705.00. The APC data equipment will be used by the City of
Savannah's SCADA and Information Technology Department and will be
located at the Critical Workforce Shelter. The equipment includes UPS
cooling, server racks, monitoring equipment and software and will be used to
maintain proper operating conditions for servers and networking equipment
that runs the Water Resources Management SCADA and IT data networks.
Bids were received December 4, 2012. This bid was advertised, opened, and
reviewed. Delivery: As Required. Terms: Net 30 Days. The bidders were:
L.B. Daniel A. Newman (D) $ 218,705.00
Graybar Electric Company (B) $ 222,294.77
PC Specialists (C) $ 223,012.00
- 10 -
Funds are available in the 2013 Budget, Capital Improvement Projects/Critical
Workforce Shelter (Account No. 311-9207-52842-WT228). (B)Indicates local,
non-minority owned business. (C)Indicates non-local, minority owned
business. (D)Indicates non-local, non-minority owned business. Recommend
approval.
20. 16” DR 25 Fusible C-905 Pipe – Event No. 1066. Recommend approval to
procure 1200 feet of 16" DR 25 fusible C-905 pipe from Underground
Solutions in the amount of $48,000.00. The pipe will be utilized by Water
Distribution to repair a leak on the 20" I & D main on President Street.
The reason why a sole source is required is that Underground Solutions is the
only authorized supplier for this pipe. This is the only type of pipe that can be
used when utilizing the directional boring process.
Delivery: As Requested. Terms: Net 30 Days. The bidder was:
S.S. Underground Solutions (D) $ 48,000.00
Funds are available in the 2013 Budget, Capital Improvement Projects/Other
Costs/Miscellaneous Water Line Improvements (Account No. 311-9207-
(D)
52842-WT0521). Indicates non-local, non-minority owned business.
Recommend approval.
21. Flygt Pump Repair – Annual Contract Renewal – Event No. 1088.
Recommend renewing an annual contract to procure equipment, repair parts
and services for Flygt pumps from Xylem Water Solutions (formerly ITT/Flygt)
in the estimated amount of $150,000.00. The repair parts and services are
needed to maintain Flygt pumps in the waste water collection and stormwater
systems.
The reason why a sole source vendor is required is that Xylem Water
Solutions is the only vendor authorized to service Flygt pumps for this area.
Prices were negotiated with the vendor and are based on a 15% discount off
list price for equipment, 10% discount off list price for parts and 5% discount
for labor.
This is the fifth renewal option of this contract.
This bid was opened and reviewed. Delivery: As Needed. Terms: Net 30
Days. The bidder was:
S.S. Xylem Water Solutions (D) $ 150,000.00
- 11 -
Funds are available in 2013 Budget, Capital Improvement Fund/Capital
Improvement Projects/Other Costs/Various CIP's, (Account No.311-9207-
52842), Water & Sewer Operating Fund/Lift Station Maintenance/Equipment
Maintenance (Account No. 521-2551-51250). Recommend approval.
- 12 -
City of Savannah
Summary of Solicitations and Responses
For January 10, 2013 Agenda
Local MWBE Received Estimated Estimated Low Bid
Bid Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor
Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type
Event #680 Civic Center Yes Yes 134 25 3 2 $ 85,131.00 $85,131.00 A 0 0
Arena Concourse
Event #683 Civic Center Yes Yes 213 55 7 2 $113,824.71 0 D 0 0
Restroom
Renovations
Event #791 X Traffic Sign Yes Yes 101 13 7 0 $ 49,875.20 0 D 0 0
Faces
Event #821 Radome Yes Yes 32 1 1 0 $ 85,350.00 0 D 0 0
Event #852 X Chlorinator Yes Yes 75 10 1 0 $ 26,744.00 0 D 0 0
Repair Parts
Event #869 Critical Yes Yes 53 17 3 1 $218,705.00 0 D 0 0
Workforce
Shelter APC
Equipment
Event #1066 16” DR 25 No No 1 0 1 0 $ 48,000.00 0 D 0 0
Fusible C-905
Pipe
Event #1088 X Flygt Pump No No 1 0 1 0 $150,000.00 0 D 0 0
- 13 -
Vendor(s)*
A. Local Minority Owned Business
B. Local Non-Minority Owned Business
C. Non-Local Minority Owned Business
D. Non-Local Non-Minority Owned Business
E. Woman Owned Business
F. Non-Local Woman Owned Business
- 14 -
YouthBuild Savannah Program
“Transforming Lives, One House At A Time”
Since 2004, the City of Savannah has received four (4)
YouthBuild grants: FY2004, $392,000; FY2006,
$700,000; FY2009, $792,000 and this year’s award for
FY2012 in the amount of $936,000 from the US
Department of Labor’s—Employment and Training
Administration (ETA).
The YouthBuild Savannah Program is a
comprehensive youth and community workforce
development program which promotes education
and affordable housing. Eligible young men and
women, ages 16 – 24 years old spend nine (9) months
participating in activities such as: GED Instruction,
Construction Training, Leadership Training,
Community Involvement and Counseling Services.
Upon completion of the program, graduates are
assisted with job placement or post secondary
education training opportunities. YouthBuild’s goals
are to:
• Assist disadvantaged young adults in distressed
communities in completing their high school education
• Foster leadership skills
• Provide on‐site construction training experiences, which also result in the rehabilitation or construction of
affordable housing for homeless persons and Low/Very‐Low income families
• Promote economic self sufficiency through post secondary education and job placement
• Provide job readiness and workplace skills
The program provides an opportunity for its participants to attain both a GED and/or an industry‐recognized
certification in construction skills from the Home Builders Institute (HBI).
Current Funding
During FY2012, the City of Savannah received a grant award in the amount of $936,000 (for September 2012‐
December 2015) to serve area youth. With the funds awarded the YouthBuild Savannah program proposed to
serve 52 youth through two program cycles and one year of follow‐up services.
Program Performance Measures
USDOL performance measures are calculated by each Cohort (class). The YouthBuild Savannah program will
complete two Cohorts (classes) and one year of follow‐up services with its current funding. The YouthBuild
Savannah program propose to “MEET or EXCEED” each performance measure as done in past program years.
The performance measures are as follows:
- 15 -
Proposed Measures for Performance (Grant) Period Outcome
#
(September 2012 through December 2015)
New Enrollees 52
Obtained Employment 36
Obtained GED 36
Skill Attainment Certificate 26
Improved literacy as measured by TABE Test 26
Received Stipends 52
Affordable Housing Units Constructed 2
Past Demographics
During FY2009, the City of Savannah received its third grant in the amount of $792,000, in which fifty‐one (51)
disadvantaged youth (proposed to serve forty‐four (44) who have previously dropped out of school between
the ages of 16‐24 received a second chance at success.
These middle and high‐school drop outs face many barriers such as poverty, homelessness and single parenting
issues, but gain the confidence to become positive contributing members of the community. Of the youth
served in the Class of 2010 and 2011, 100 percent of the trainees subsisted at a low income, 27 percent were
youth/adult offenders at enrollment, 57 percent provided support to dependent children, and 22 percent were
homeless at some given time.
Common Barriers Class of Class of Total Served
At‐A‐Glance 2010 2011 and
Percentage
with Barriers
Youth Served 27 24 51
Low‐Income 27 24 51
Household (100%) (100%) (100%)
Youth/Adult Offenders 6 8 14
(22%) (33%) (27%)
13 16 29
Parenting Youth
(48%) (67%) (57%)
5 6 11
Homeless Youth
(19%) (25%) (22%)
- 16 -
Common Barriers Class of Class of Total Served
At‐A‐Glance 2013 2014 and
(October) Percentage
with Barriers
Youth Served 22 N/A N/A
Low‐Income 21 N/A N/A
Household (95%)
Youth/Adult Offenders 11 N/A N/A
(50%)
8 N/A N/A
Parenting Youth
(36%)
3 N/A N/A
Homeless Youth
(14%)
Because a comprehensive approach is necessary, the YouthBuild program is simultaneously a number of
opportunities all at once:
• An Alternative School, providing young people an opportunity to earn their GED or high school diploma
in a nurturing and caring environment;
• A Job Training program, providing hands‐on Residential Construction training skills;
• A Leadership Development program, developing their leadership potential; and
• A Youth Development program, providing a second chance through life and job skills training, personal
counseling, peer support, and strategic life/career planning.
The YouthBuild Program has fostered many positive
opportunities and supportive collaborative throughout the
community such as:
• Coastal Workforce Services/Coastal
Workforce Investment Board
Program Oversight and Administrative Entity
• City of Savannah Department of Housing and
CHSA Development, Inc.
Quality Control and Site Development
• Savannah Technical College
Educational and Vocational Instruction
• Ash Tree Organization, Inc.
GED Instructor, Case Management and Career Development Services
- 17 -
• St. Paul CME Church
Transportation Services
• Housing Authority of Savannah
Work Experience and Job Placement opportunities
• GA DOL—Savannah One-Stop Career Center
WIA Adult and Dislocated Worker Services
• Savannah Impact Program (SIP)
Referrals and WIA Youth Services
• St. Mary’s Resource Center
Wellness Education
• State of Georgia Parole and Probation Centers, Department of Juvenile Justice and
Chatham County Juvenile Court
Program Referrals
Academics and Vocational Training
Trainees spent their weeks divided between the YouthBuild classroom moving through a rigorous GED
curriculum aimed at fostering life‐long learning skills, the YouthBuild training/worksite building a home for a
low‐income deserving family and on the campus of Savannah Technical College learning construction theory.
YouthBuild’s effective and meaningful learning environment improves basic skills, develops self‐esteem, builds
leadership character and promotes post‐secondary readiness.
YouthBuild Savannah trainees develop construction skills as they build homes throughout Savannah’s
communities. In partnership with the Community Housing Services Agency Inc. (CHSA) and the
City’s Housing Department the trainees completed their sixth EarthCraft and Energy Star certified home
in the West Savannah Community.
Front View Back View
2025 Lewden Street
West Savannah Community
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YouthBuild Savannah Budget Narrative
The YouthBuild Savannah grant funds are to implement the proposed program. An explanation
for budget lines are as follows, for a three (3) year period:
USDOL Budget Categories:
Personnel and Fringe Benefits. Grant funds will continue to finance the salaries of three
program positions through the Ash Tree Organization: Case Manager, Career Specialist, and GED
Instructor, totaling $367,108.
Travel. $9,000 is budgeted for YouthBuild staff travel to regional, national
conferences/meetings and any travel related costs (i.e. airfare, mileage (to include local travel), meals,
hotel expense, parking etc.)
Equipment. $10,000 is budgeted for computer equipment and software for YouthBuild staff
and training rooms. This will cover the costs of any equipment priced over the $5,000 threshold with
prior approval from FPO. (Equipment from the current YouthBuild program will be available to the
proposed program.)
Supplies. $10,000 is budgeted for general office and training supplies. (This will cover the
costs of any supplies under the $5,000 threshold as required).
Contractual. $40,000 is budgeted to cover 3 contracts, covering: (i) AUCHEEV & Associates for
substance abuse testing and counseling ($8,000); (ii) St. Paul’s CME Church for participant
transportation ($5,000); and (iii) the renting of classroom and office space to serve as the YouthBuild
Learning Center ($27,000).
Other/Participant Costs. $499,892 is budgeted to cover the costs in each of the categories
are: (i) participant wages including social security and workman’s compensation, stipends, bonuses,
paid work/OJT experience and incentives, ($376,162); (ii) YouthBuild participant out‐of‐town travel
($2,000) i.e. airfare, mileage (to include local travel), meals, hotel expense, parking etc.); Supportive
Service costs for participants’ needs based‐‐daycare expense, bus tickets, shelter, post‐secondary
educational/testing fees, supplies etc.($6,000); participants uniforms and training tools ($8,000);
Career exploration trips and related costs (to include food according policy) ($2,500); Graduation
supplies (to include gift/tool set t‐shirts, venue rental, etc. ($4,612); and Administration costs, direct
cost ($20,000), internet service, cell phones for staff, office phone, professional development training,
dues and fees ($7,600); Case Manager Intern ($25,996/no fringe), and (1‐2) Assistant On‐Site
Instructor/Graduate ($47,022/no fringe).
Additional funding, is provided by the City of Savannah as a required grant match of 25% ($234,000), which is
the salaries of designated City staff members (i.e. , On‐Site Construction Manager, Program and Leadership
Coordinator) .
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YouthBuild Selection Criteria
To Be Eligible to Participate,You Must:
9 Be a resident of Savannah
9 Be a male or female ages 16 – 24 years
9 Complete TABE Assessment
(7.5 Grade Level or Higher)
9 Be interested in attaining your GED
9 Complete YouthBuild Interview
9 Be income eligible
9 Be able to follow rules and regulations of
program
9 Complete the YouthBuild Mental
Toughness Challenge
“Transforming Lives, One House At A Time.”
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