City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA OCTOBER 31, 2013 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Rita Slatus, followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen Mary Ellen Sprague, Estella Shabazz, Carol Bell, John Hall and Tom Bordeaux Assistant City Manager, Pete Shonka Assistant City Attorneys William W. Shearouse & Lester B. Johnson, III ABSENT: City Manager Stephanie Cutter MINUTES Upon motion of Alderman Johnson, seconded by Alderman Shabazz, unanimous approval was given for the Mayor to sign an affidavit and resolution for an Executive Session held today to discuss litigation and personnel where no votes were taken. (SEE RESOLUTIONS). Upon motion of Alderman Osborne, seconded by Alderman Thomas and unanimously carried the Summary/Final minutes of the City Council Work Session/City Manager’s Briefing of October 17, 2013 and the Summary/Final Minutes of the City Council Meeting of October 17, 2013 were approved. PRESENTATIONS Dick Evans, Acting Assistant City Manager/Finance Director appeared to introduce the financing team for the Refinancing of Resource Recovery Development Authority Bonds, Series 2003 to achieve a lower interest rate and debt service savings which included: Tom Gray, Bond Counsel; Robert James, Disclosure Counsel; Dick Layton and Melody Johnson, Co-financial Advisors; David Maxwell, Finance Director; and Brooks Stillwell, City Attorney. Mr. Evans stated he was pleased to inform Council as part of the transaction the City received an upgrade to its credit rating it will go from an AA to AA+. Mr. Evans presentation included a one page report which is below: 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 Alderman Sprague commended Mr. Evans and team for a job well done and asked will there be opportunities for refinancing. Mr. Evans replied they are constantly monitoring the outstanding debt looking for refinancing opportunities. He stated there are not any on the immediate horizon but may be more next year. Alderman Sprague thanked Mr. Evans for keeping the City of Savannah relatively debt free. Alderman Shabazz also thanked Mr. Evans and the team for the results presented to Council. Mayor Jackson thanked Mr. Evans and the team for diligently working to save the City of Savannah money. She also thanked Alderman Sprague for her knowledge and understanding of the numbers and guiding Council. Upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried it was approved to amend the agenda to take item 17. A RESOLUTION TO AUTHORIZE A CONTRACT TO SECURE AND TO APPROVE THE ISSUANCE OF APPROXIMATELY $12,575,000 IN RESOURCE RECOVERY DEVELOPMENT AUTHORITY BONDS, SERIES 2013 FOR THE PURPOSE OF REFINANCING THE RRDA’S 2003 BONDS AT LOWER INTEREST RATES TO ACHIEVE DEBT SERVICE SAVINGS FOR THE CITY. MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH RESOLUTION Resource Recovery Development Authority for the City of Savannah 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 Refunding Revenue Bonds (City of Savannah Landfill Improvement Project), Series 2013 WHEREAS, the Mayor and Aldermen of the City of Savannah (the “City”) has requested the Resource Recovery Development Authority for the City of Savannah (the “Authority”) to (i) issue its REFUNDING REVENUE BONDS (CITY OF SAVANNAH LANDFILL IMPROVEMENT PROJECT), SERIES 2013 (the “Bonds”), to provide funds for the purposes of currently refunding all outstanding Resource Recovery Development Authority for the City of Savannah Revenue Refunding and Improvement Bonds (City of Savannah Landfill Improvement Project), Series 2003, in order to achieve interest cost savings, and paying expenses incurred in connection with the issuance of the Bonds; and WHEREAS, pursuant to an Intergovernmental Contract (the “Contract”) between the Authority and the City, to be dated the date of issuance and delivery of the Bonds, the City will make payments to the Authority sufficient to pay the principal of, premium, if any, and interest on the Bonds as the same become due; and WHEREAS, the Bonds shall be issued in aggregate principal amounts bear interest at rates per annum and mature or be subject to scheduled mandatory redemption in the years and principal amounts set forth in a bond resolution (the “Bond Resolution”), adopted by the Authority on the date hereof, a certified copy of which Bond Resolution has been presented to this meeting; and WHEREAS, under the terms of the Contract, the City will make payments to the Authority sufficient to pay, when due, the principal of, premium, if any, and interest on the Bonds; NOW, THEREFORE, BE IT RESOLVED, as follows: Section 1. Authorization of Contract. The execution, delivery and performance of the Contract are hereby authorized and approved. The Contract shall be in substantially the form presented to this meeting, subject to such changes, insertions or omissions as may be approved by the City Manager, and the execution of the Contract by the City Manager and the attestation of the same by the Clerk of Council as hereby authorized, shall be conclusive evidence of such approval. Section 2. Approval of Acceptance of Bid for Purchase of Bonds. The acceptance by the Authority of the best bid for the purchase of the Bonds pursuant to a resolution adopted by the Authority on the date hereof, a certified copy of which resolution has been presented to this meeting, is hereby approved. Section 3. Authorization for Validation of Bonds. In order to carry out the issuance of the Bonds, and pursuant to the Constitution and laws of the State of Georgia, the Bonds must be validated through the Superior Court of Chatham County and the City will be made a party defendant to the validation proceedings. The City Manager is hereby authorized to acknowledge service of the validation petition and to file an answer in said proceedings. Section 4. General Authorization. From and after the execution and delivery of the documents hereinabove authorized and approved, the proper officials of the City are hereby authorized, empowered and directed to do all acts and things and to execute all documents as may be necessary to carry out and comply with the provisions of said documents as executed, 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 and are further authorized to take any and all other actions and execute and deliver any and all other documents as may be necessary in the issuance of the Bonds and the execution and delivery of the Contract and all other documents authorized hereby. Section 5. Approval of Acts. All acts and doings of the officials of the City which are in conformity with the purposes and intents of this resolution and furtherance of the issuance of the Bonds, and the execution, delivery and performance of the Contract and all other documents authorized hereby shall be, and the same hereby are, in all respects approved and confirmed. ADOPTED this 31st day of October, 2013. Upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried the resolution to authorize a contract to secure and to approve the issuance of approximately $12,575,000 in resource recovery development authority bonds, series 2013 for the purpose of refinancing the RRDA’s 2003 bonds at lower interest rates to achieve debt service savings for the city was approved. ********************************** Lucia Jahannes, the current Miss Savannah, appeared to solicit the support of Council and the citizens of Savannah. Miss Jahannes is running for Miss Georgia USA November 21-23, 2013 in Cartersville, GA. She brought Mr. Jim Chaplin of Abilities Unlimited who is one of her sponsors. Mr. Chaplin greeted Council and informed them of the services provided by the organization. Alderman Sprague stated she was familiar with the organization and was thankful to them for the support she received for her son. Ms. Jahannes will host the Hometown Community Fundraiser November 10, 2013 from 1:00 p.m. to 4:00 p.m. at the Historic Beach Institute located at 502 East Harris Street. Aldermen Bell and Johnson commended Ms. Jahannes for her talent they both stated they have been present during performances she has given. In closing, Ms. Jahannes sang a snippet of “Georgia on my mind.” ********************************** Bridget Lidy, Tourism Administrator, and Michael Owens, President/CEO of the Tourism Leadership Council, appeared to announce the “I am Tourism” card. Mr. Owens stated the new I am Tourism card is an opportunity to save City of Savannah employees money. The card cost $25 per year. Some of the benefits include free and discounted childcare, free health screenings, free health and wellness program options, discounts for life’s necessities (i.e. satellite cable providers, reduced airfare, restaurants, movies, and attractions such as Universal Studio and Disney World). ********************************** Doug Andrews, Veterans Council of Chatham County Chair, stated Jimmy Ray, Veterans Day Parade 2013 Chair could not be present at the meeting due to work. He then introduced Bob Cutler, Veteran of the Year, Joe Saddie, Parade Marshall, Bill Quinon, John Parker, Dr. Tom Freeman and Mike Braddy who requested the parade permit for the Veteran’s Day Parade on Monday, November 11, 2013. Mr. Braddy asked Miss Savannah to participate in the Veterans Day parade and invited Council to participate in the parade as well. Mayor Jackson informed Mr. Braddy that she and other members of Council would be at the National League of Cities Conference in Seattle, WA. Alderman Thomas presented the Veterans Council with the parade permit. Alderman Johnson stated he would still be in Savannah and would participate in the 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 parade on behalf of Council. Approved upon a motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried. ********************************** Elaine and Paul Lester appeared to discuss Wreaths for Georgia Veterans Memorial Cemetery at Glennville placed by Wreaths Across America. Ms. Lester stated the cemetery opened in November 2007 the first wreath ceremony was held in 2008. Each year since then each grave has been honored with a Remembrance Wreath. She presented each Council member with a 2013 Wreath Sponsorship form and stated the form can be turned in at any time until Thanksgiving 2013. Mayor Jackson thanked Mr. & Mrs. Lester for their work with the project. Fritz Rumpel appeared to propose commemorating the 150th anniversary of the meeting, known as the Savannah Colloquy, between twenty leaders of the local black community, General William T. Sherman and Secretary of War Edwin M. Stanton on January 12, 1865. Mr. Rumpel would like the entire story of how the meeting happened. He would like the City of Savannah to host a series of events beginning January 9, 2015 and ending January 12, 2015 the event would be free and open to the public. Alderman Osborne recommended that Mr. Rumpel include Charles Hoskins and Dr. Charles Elmore at Savannah State University in the event. She feels they would be interested. Alderman Sprague thanked the couple for their hard work on the project and stated she has had an opportunity to look at the information and is interested in helping. Alderman Bell also thanked the Rumpel’s and applauded them for the work they are doing and expressed her interest in assisting in any way possible. Alderman Hall stated he and Mrs. Hall accidently stumbled across Historic Marker 15 and is interested in helping in any way. Mayor Jackson stated Council cannot make a financial commitment at this time but she is pleased that Aldermen Sprague and Bell expressed their support for the project. ********************************** Sue Else, CEO of Girl Scouts of Historic Georgia, and Katherine Keena, Interim Director of Juliete Gordon Low Birthplace, appeared to receive a proclamation designating October 31, 2013 as “Girl Scouts of the USA Centennial Silver Dollar Day” in Savannah. Ms. Keena introduced a member of the Gordon family present at the meeting. Mayor Jackson thanked her for the beautiful flower and goodies they presented to Council. She also asked when the renovation would be complete. Ms. Keena stated they are in the process of working on the roof. Mayor Jackson asked Alderman Sprague who was a Girl Scout to read and present the proclamation to Ms. Keena. Alderman Sprague asked her to tell Council and the citizens about the Centennial Silver Dollar, she gave a brief history of the coin and stated it can be purchased at the Juliete Gordon Low building or online. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Franklin Reed Dulany, III, for 12 W. Liberty LLC t/a Soho South Café, requesting to transfer a beer and wine (drink) license with Sunday sales from Bonnie Retsas and add a liquor 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 (drink) license at 12 W. Liberty Street, which is located between Whitaker and Bull Streets in District 1. Alderman Johnson asked Mr. Darden, if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the privilege can be revoked; if he promised to comply with those rules and regulations and if he could read and write the English language. Mr. Darden responded yes. Alderman Bordeaux asked Mr. Darden what his relationship was to Mr. Dulany. Mr. Darden responded he was the manager of the location. Alderman Bordeaux then asked if it was permissible to have someone other than the owner appear. Mayor Jackson responded yes, the manager. Alderman Johnson thanked him. Approved upon a motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. Kunal B. Patel for Bhavani Beverages, Inc. t/a Bradley Beverages, requesting a liquor, beer and wine (package) license at 1102 Bradley Boulevard, which is located between Ogeechee Road and Ristona Drive in District 5. Mr. Patel introduced himself and Alderman Bordeaux asked him if this was a new business, if he had any other alcoholic businesses, if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations and if he could read and write the English language or have someone translate for him. Mr. Patel responded yes to all questions. Alderman Bordeaux thanked him. Approved upon a motion of Alderman Thomas, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. Alderman Johnson stated he understands this has been discussed in the past but wanted to know if an addendum could be added to the Alcohol License application that could be signed prior to the applicants appearing at Council meetings in an attempt to save time. He stated he understands why Alderman Bordeaux goes through this process but the document could be signed and attested to prior to the meeting. Mayor Jackson stated it is currently being worked on. Alderman Shabazz stated she understands the Attorneys and staff are working on the changes but wanted to know if the document can be done within the next two weeks. Mayor Jackson replied it will be done in due time staff has been very busy with various projects that have been going on. The document would have to be brought before Council for approval after being reviewed by the City Manager and Attorneys. Mayor Jackson stated she did not want to put a time limit on the completion of the documents that cannot be adhered to. Brooks Stillwell, City Attorney stated most of what is being asked at the meetings is in the application. He wanted to know what is it that Council is asking for to be placed in an affidavit. Mayor Jackson replied she prefers to wait until City Manager Cutter returns to ask her where staff is with the revisions to the application. Alderman Sprague stated she asked her husband who is an attorney why Alderman Bordeaux asked the applicants the questions and he informed her it was something called “perfecting the records.” Her concern is if the applicants signs a form will Council be doing all they can legally. Attorney Stillwell stated when the applicants sign the application they are legally bound. Mayor Alderman Bordeaux addressed the concerns of Council stating his reasoning for asking the questions is because alcohol licenses are serious. The questions came about 6 months ago when a previous applicant came before Council. He stated he likes to look the applicants in the eye and 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 ask if they promise to abide by the rules and will continue to do so. City Attorney Stillwell stated Council members have a right to ask any questions they want during a public hearing. William Latimer for Golden Isle Que, LLC t/a Bub-Ba-Q, requesting a liquor, beer and wine (drink) license with Sunday sales at 514 Martin Luther King, Jr., Boulevard, which is located between W. Gaston and W. Huntingdon Streets in District 2. Mr. Latimer introduced himself and Alderman Bordeaux asked if his business was going into a fresh location or if he was taking over an existing location. Mr. Latimer stated he was taking over an existing location. Alderman Bordeaux then asked Mr. Latimer if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations and if he could read and write the English language or have someone translate for him. Mr. Latimer responded yes. Alderman Bordeaux thanked him. Approved upon a motion of Alderman Thomas, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. Manisha N. Patel for Dimple Trading, Inc. t/a New Krishna Food Mart, requesting a beer and wine (package) license at 2726 Ogeechee Road, which is located between Kilowatt Drive and Ross Road in District 1. Ms. Patel introduced herself and Alderman Johnson stated he is particularly interested in this license because it is in strange location and the neighborhood associations have raised some concerns about the establishment. Alderman Johnson then asked Ms. Patel if she understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that she must abide by; if she doesn’t abide by those rules and regulations the privilege can be revoked; if she promised to comply with those rules and regulations and if she could read and write the English language. Ms. Patel responded yes. Mayor Jackson asked for clarification on where the business is located, Alderman Johnson stated it’s right off over the hill on Highway 17 next to Subway. Ms. Patel stated she owns Subway as well. Alderman Johnson thanked her. Approved upon a motion of Alderman Johnson, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. Devendrakumar D. Patel for Pavan Putra Enterprises, Inc. t/a Broughton Market II, requesting a beer and wine (package) license at 414 W. Broughton Street, which is located between Martin Luther King, Jr., Boulevard and Montgomery Street in District 1. Mr. Patel introduced himself and stated he owns Lenny’s and the store directly across from it on the corner of Drayton and Broughton. Alderman Johnson asked Mr. Patel if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the privilege can be revoked; if he promised to comply with those rules and regulations and if he could read and write the English language. Mr. Patel responded yes. Alderman Johnson thanked him. Approved upon a motion of Alderman Johnson, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. Darrell Bryant for Dosha Ultra Bar & Lounge, requesting to transfer a liquor, beer and wine (drink) license from LaKeisha Brantley at 128 E. Broughton Street, which is located between Abercorn and Drayton Streets in District 1. Mr. Bryant introduced himself and Alderman Bordeaux asked him what happened to Ms. Brantley. Mr. Bryant stated she decided to transfer 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 the license because of other obligations. Alderman Bordeaux asked him if the license was currently in Ms. Brantley’s name and he responded yes. Alderman Bordeaux then asked if the business was staying the same and if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations and if he could read and write the English language or have someone translate for him. Mr. Bryant responded yes. Alderman Bordeaux thanked her. Approved upon a motion of Alderman Johnson, seconded by Alderman Osborne and unanimously carried per the City Manager’s recommendation. ORDINANCES First and Second Readings An ordinance to permit the Assembly Hall (13-002021-ZA) use with Zoning Board of Appeals use approval with use conditions in the RIP-A, RIP-B and RIP-D zoning districts which allows use conditions to be imposed, when needed, on a case by case basis. The use would be permitted as a “by right” use in the RIP-B-1 and RIP-C zoning districts with no use conditions as these two districts generally allow more intense uses. Melissa Witherspoon-Ralph appeared to speak against the approval of the ordinance because she has been negatively impacted by the issue. She stated the former City Attorney Blackburn and City Manager Cutter both voted against the approval of the changes in the MPC meeting stating they needed to do further analysis on the issue. She feels the changes are not appropriate for the neighborhood. Alderman Johnson withdrew his previous motion until the return of City Manager Cutter. Pete Shonka, Assistant City Manager stated the use is only allowed after they go through the zoning board of appeals and there is a public hearing with each one. Alderman Johnson stated since the City Manager was referenced he would like to hear from her. Dana Braun, Attorney representing three of the residents of adjoining properties on Perry Street. They must get the Zoning Board of Appeals approval first and cannot operate after 10:00 p.m. He stated the City Manager voted for the change at the last MPC meeting but Jay Blackburn did have issues with the changes but in the end it passed. Marcus Lotson, MPC stated Attorney Braun was correct in everything he stated. There were a number of public hearings on the changes and significant staff time was used to come up with a compromise to address the situation. He believes the conditions associated with the amendment will address the concerns of the neighbors in the area. Alderman Thomas stated his concern with the ordinance is residential. He wanted to ensure this doesn’t allow for a slippery slope into residential neighborhood that are, R neighborhoods. Mr. Lotson replied no. Alderman Thomas stated he just wanted to be clear because in every neighborhood is an empty building that can be used as an assembly hall and he doesn’t want someone to utilize it and become a nuisance within the neighborhood. Alderman Bordeaux stated he previously asked for ordinances to be listed within the agenda. He asked Mr. Lotson to explain what an assembly hall is. Mr. Lotson stated it is a building that can 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 be used to host weddings, wedding receptions and different social events of that nature. They are typically in the mix use districts in the downtown area. Attorney Braun read the definition of assembly halls as stated by the ordinance “assembly or gathering by the general public to hold meetings, parties or events, such use would also include the use of any outdoor area and kitchen. He stated the Davenport House is an example of an assembly hall. Alderman Bordeaux asked if this change would allow for this use on a case by case basis from the zoning board of appeals what is the issue. Attorney Braun replied it would be on a location basis. The Harper Fowlkes House is across the street from the resident’s homes which includes his clients. Alderman Bordeaux asked if more than Ms. Witherspoon objected to it, Attorney Braun stated his clients voted against it as well but reached a compromise. Alderman Bordeaux asked what the vote was. Attorney Braun stated it was voted on at several different meetings and he did not have the exact vote count with him. Alderman Bordeaux stated he would like to give everyone an opportunity to be heard. Attorney Stillwell stated it can be placed on Second Reading and the requirements of the actual written ordinance can be written and presented for the next Reading. Alderman Thomas asked how many people would be accommodated at the assembly hall. Attorney Braun stated his clients didn’t agree to a particular number. Alderman Thomas asked if it was 100 people that are invited for example where will 50 cars park. Attorney Braun stated from his understanding they have to come up with a parking plan. They will have to prove they can provide parking. Attorney Stillwell stated this ordinance does not just apply to the Harper Fowlkes House it applies to all assembly halls in these particular zones. This particular assembly hall is across from the Civic Center so parking would not be an issue. Alderman Thomas stated this particular assembly hall wouldn’t be an issue but years ago there were issues in other areas and he wants to be sure passing this ordinance does not create a nuisance in neighborhoods for residential parking. Alderman Shabazz asked how many square feet is this particular assembly house. Attorney Braun stated it is several thousand square feet. Alderman Sprague stated at the last Council meeting Mr. Butler was present and he wasn’t asked any questions. She believes he should be present at the next meeting along with all parties involved. She also asked will this change affect other assembly halls. Attorney Braun stated it depends on the location and the zoning classification for the area. Alderman Sprague also asked for a list of all locations that will be affected by the change at the next Council meeting. Upon a motion of Alderman Johnson, seconded by Alderman Shabazz and unanimously carried to place on Second Reading at the meeting of November 19, 2013. ********************************** Ordinance read for the first time in Council October 31, 2013, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Sprague, seconded by Alderman Hall and unanimously carried. AN ORDINANCE TO AMEND THE CITY CODE TO PROHIBIT PARKING ALONG THE WEST SIDE OF ANDOVER STREET, FROM LEE BOULEVARD SOUTH TO ITS TERMINATION, BETWEEN THE HOURS OF 8:00 A.M. AND 9:00 A.M., AND 2:30 P.M. AND 4:30 P.M., ON DAYS WHEN SCHOOL IS IN SESSION. 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 223 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-l093 OF SAID CODE TO PROVIDE THAT THE STREET NAMED HEREIN SHALL PROHIBIT STOPPING, STANDING AND PARKING DURING CERTAIN HOURS; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION l: That Appendix I, Section 223 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-l093 of said Code, as amended, shall be amended as follows: AMEND SECTION 223, STOPPING, STANDING AND PARKING PROHIBITED DURING CERTAIN HOURS ANDOVER DRIVE HOURS DURING WHICH STREET PARKING IS PROHIBITED 1. On the west side of Andover Street from 8:30 a.m. to 9:00 a.m. and Lee Boulevard south to its dead end. 2:30 p.m. to 4:30 p.m. when school is in session ADOPTED AND APPROVED: October 31, 2013 ********************************** Ordinance read for the first time in Council October 31, 2013, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Alderman Thomas asked Sean Brandon, Management Services Bureau Chief to clarify the change. Mr. Brandon stated this is a response that is being done because SCAD recently bought 22 Charlton Street and have since turned it into an academic building. Currently he is in active discussions with the MPC to perform an Occupancy Study. The residents in the area have an immediate concern and reducing the times will essentially make it harder for students to park in the area. This study will be similar to the one performed on Arnold Hall it is a part of a larger study and may change down the line. The goal is to encourage students to utilize SCAD’s transportation system. Alderman Thomas stated anytime SCAD buys a building the City of Savannah is left with the consequences. Where is the conversation between the entities on a 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 master plan in these instances on discussions about parking to prevent these situations from occurring? He doesn’t like the message being displayed it makes it seem Revenue generated in an attempt to issue more parking citations. Mr. Brandon stated SCAD will be a part of the larger parking study and is supportive of measures that will put students into their transportation systems. Mayor Jackson stated it is easier for SCAD to control their residents than it is for the City to control the residents which is one of her issues. She stated the residents have been in their homes for many years and they are willing to give up a great deal and should not be imposed on any further. Mr. Brandon stated he believes that is why the City is trying to acquire a larger parking study which will go a long way to solve some of the issues. Mayor Jackson asked when SCAD purchases a building are they asked why and what it will be used for to see if it will fit into the City’s residential plan. Mr. Brandon replied there are some cases where they have and others where they have not. Mr. Shonka stated the building was previously used for an office building with between 200-250 parking spaces and it was looked at. Katherine Alman introduced herself and stated she was one of the residents that filed a petition. She stated 100% of the residents on East Jones and Taylor Streets supported this change. Residents can get free stickers students can also get them but have to pay $175.00 per year. The number of students utilizing the building will be 309 with 145 employees. The study qualifies for Federal funding and there is a planning zoning component. AN ORDINANCE TO REDUCE THE METER TIME LIMITS IN THE 100 BLOCK OF E. JONES STREET AND THE 100 BLOCK OF E. TAYLOR STREET BETWEEN DRAYTON AND ABERCORN STREETS FROM 2 HOURS TO 1 HOUR. JEANNE GLOVER, RESIDENT AT 113 E. JONES STREET, AND KATHARINE ALPHIN, RESIDENT AT 114 E. TAYLOR STREET, REQUESTED THE METER TIME LIMIT ON THEIR BLOCK. CODE AMENDMENT Amend the Code of the City of Savannah, Part 7-1062, Appendix I, Section 218, Parking Meter Zones, subsection C, “Time limitations between certain hours”, part E: “Two-hour time limit between 8:00 a.m. and 6:00 p.m. on any day except Saturdays after noon, Sundays and public holidays, unless otherwise stated.” DELETE: “Both sides of Taylor Street between Abercorn Street and Drayton Street” CODE AMENDMENT Amend the Code of the City of Savannah, Part 7-1062, Appendix I, Section 218, Parking Meter Zones, subsection C, “Time limitations between certain hours”, part C: “One-hour time limit between 8:00 a.m. and 6:00 p.m. on any day except Saturdays after noon, Sundays and public holidays, unless otherwise stated.” ADD: “Both sides of Taylor Street between Abercorn Street and Drayton Street” 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 “Both sides of Jones Street between Abercorn and Drayton Street” ADOPTED AND APPROVED: October 31, 2013 RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 31st day of October, 2013 the Council entered into a closed session for the purpose of discussing litigation and personnel. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. Resolution Authorizing the Transfer of Rights-of-Way for a 1.25 Mile Section of Benton Boulevard from Chatham County to the City of Savannah. Approved upon a motion of Alderman Thomas, seconded by Alderman Shabazz and unanimously carried. A RESOLUTION THAT GRANTS, CONVEYS AND TRANSFERS ALL THOSE PARCELS OF LAND WITHIN THE REQUIRED RIGHTS-OF-WAY LIMITS OF THOSE STREETS AND ROAD IMPROVEMENTS THEREIN. COUNTY OF CHATHAM RESOLUTION WHEREAS, Chatham County improved and/or widened certain rights-of-way for the purpose of streets and roads within the City limits of the City of Savannah and, WHEREAS, Chatham County acquired the appropriate rights-of-way for the widening of said streets or roads or the creation of new streets and roads within the City limits of the City of Savannah and, 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 WHEREAS, Chatham County desires to transfer to the City of Savannah the rights-of- way and such improvements to the City of Savannah and, WHEREAS, the City of Savannah wishes to accept the rights-of-way for said streets or roads that are within the City limits of the City of Savannah. NOW, THEREFORE, BE IT HERBY RESOLVED, that Chatham County does hereby grant, convey and transfer to the City of Savannah all those certain parcels of land within the required rights-of-way limits of those streets and road improvements described on Exhibit A attached hereto and made a part hereof. ADOPTED AND APPROVED: October 31, 2013. MISCELLANEOUS Rotary Club of Savannah Marker. The Historic Site and Monument Commission recommends approval of a request by the Rotary Club of Savannah to place a historical marker entitled “A Century of Service – The Rotary Club of Savannah” at the east median of Liberty Street at Bull Street. Approved upon a motion of Alderman Thomas, seconded by Alderman Osborne and unanimously carried. The theme of the marker falls into the ‘Civic and Institutional’ category and commemorates the history and contributions of the Rotary Club of Savannah. While there is an existing monument in the form of the Rotary wheel at the proposed location, the marker commemorates a particular club and its specific contributions, and therefore does not duplicate the same information. The marker is proposed on public property in the east median of Liberty Street at Bull Street. The City’s Traffic Engineer reviewed the proposal and recommended that the marker be erected south of the existing monument. The marker will be the standard Georgia Historical Society (GHS) design. Funds for the estimated $5,000.00 cost have been fully secured. As GHS assumes responsibility for the repair and replacement of all Georgia Historical Marker Program markers, the petitioner has requested the Escrow Payment be waived. Recommend approval of the proposed marker and recommend further that the petitioner coordinate with City staff to ensure no utilities are damaged during installation. TRAFFIC ENGINEERING REPORTS Parking Restrictions on Greenville Street. The Savannah Chatham Metropolitan Police Department has requested that access into the 1500 block of Greenville Street be prohibited to eastbound traffic, and that no parking be allowed in this area during school admitting and dismissal times for the safety of children walking to and from Shuman Elementary School. 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 Traffic Engineering has reviewed the current conditions along the 1500 block of Greenville (between Goebel and Lawton Avenues). The street is narrow, with no sidewalks or adequate space to accommodate on-street parking, through traffic, and student travel. Currently, students must walk in the street and weave between vehicles in order to travel to and from the school. Recommend that Greenville Street (between Goebel and Lawton Avenues) be closed to eastbound traffic between 7a.m. - 9 a.m. and 2 p.m. - 4 p.m. on school days. Further recommend that parking be prohibited in this same block during these times. This would allow for a 6’ section of the street on the north side to be coned off to create a functional sidewalk area between Lawton and Goebel for students. Approved upon a motion of Alderman Hall, seconded by Alderman Shabazz and unanimously carried. Ordinance to cover will be drawn up for presentation at the next meeting of Council. Removal of Parking - Dixie Avenue and Limerick Street. The business owners on Limerick Street have requested congestion relief on Dixie Avenue and Limerick Street in order to provide commercial vehicle access to their businesses. Traffic Engineering has investigated the request and found that the recent opening of Whole Foods generates heavy traffic and that the parking lot in the development lacks a sufficient number of spaces to satisfy demand. Customers and employees park on both sides of the streets, which are each only 29 feet wide, restricting travel lanes to such a degree that commercial vehicles cannot access the several businesses at the end of Limerick. The Fire Marshal requires that on-street parking leave a minimum of 20 feet of unobstructed travel lane to allow public safety vehicles to maneuver. Currently, the limited pavement width does not allow for unobstructed two-way traffic when vehicles park on both sides of either Dixie Avenue north of Limerick Street or on Limerick Street, itself. Recommend that on-street parking be prohibited on the east side of Dixie Avenue between E. Victory Drive and Limerick Street and on the north/east side of Limerick Street from Dixie Avenue to the dead end in order to maintain two-way vehicle traffic. Approved upon a motion of Alderman Hall, seconded by Alderman Shabazz and unanimously carried. Ordinance to cover will be drawn up for presentation at the next meeting of Council. Right-Turn Prohibition on W. Oglethorpe Avenue at Fahm Street. As a result of the redevelopment of the former Greyhound terminal into the Chatham Area Transit (CAT) Transfer/Greyhound Station, the Georgia Department of Transportation (GDOT) has determined that motorists can no longer safely make right turns on red from Fahm Street southbound onto W. Oglethorpe Avenue/State Route 25. The installation of additional parking along W. Oglethorpe Avenue restricts sight distance for drivers southbound on Fahm Street at the intersection. The inability to observe vehicles approaching the signal on W. Oglethorpe prompted this determination by GDOT. In order for the prohibition to be enforceable, the City Code of Ordinances must be updated to reflect the change. 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 Recommend that right turns on red be prohibited for the southbound approach on Fahm Street at W. Oglethorpe Avenue. Approved upon a motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Ordinance to cover will be drawn up for presentation at the next meeting of Council. Multi-Way Stop Control at Barnard and Gaston Streets. Based on citizen concerns regarding accidents at the intersection of Barnard and Gaston Streets, Traffic Engineering has conducted a traffic study to determine if multi-way stop control is warranted. The intersection of Barnard and Gaston Streets is located in the South Historic District neighborhood, south of Chatham Square. The neighborhood is primarily residential in character. The intersection is controlled by stop signs for Gaston Street. Results of the traffic study conducted at the intersection indicated that the number of vehicles per hour for eight hours during a typical weekday did not meet the warrant conditions set forth in the Manual of Uniform Traffic Control Devices (MUTCD) for multi-way stop sign control. However, there were six reported right-angle collisions in a 12-month period at the intersection. This number of collisions exceeds the minimum number of collisions warranted (five) for a multi-way stop at this intersection as set forth in the MUTCD. Recommend that multi-way stop signs be installed at this intersection Approved upon a motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Ordinance to cover will be drawn up for presentation at the next meeting of Council. Change of Parking Restrictions –Barnard Street. Traffic Engineering has investigated a request from Brooke Elmore, the owner of the Black Orchid Tattoo Studio, regarding parking on the east side of Barnard Street between W. Victory Drive and W. 43rd Street. Barnard Street, between W. Victory Drive and W. 43rd Street, is situated in the southern end of the Metropolitan neighborhood. The block has four commercial parcels with frontage on Barnard Street. The Black Orchid Tattoo Studio is situated on the southeast corner, at the intersection of Barnard and W. Victory Drive. The parcel has a small driveway, suitable for one vehicle. Currently, there is no off-street parking available for customers and the closest on-street parking is on E. 43rd Street. Allowing parking on the east side of Barnard Street between W. Victory Drive and W. 43rd Street would provide customers with convenient access to the studio without utilizing on-street parking on a residential street. Recommend that the parking prohibition for the east side of Barnard Street between W. Victory Drive and W. 43rd Street be modified to allow parking and that the City Code be amended to reflect this change. The parking prohibition for the west side of Barnard Street between W. Victory Drive and W. 43rd Street will remain in place. Alderman Shabazz stated her concern is the amount of construction going on in the area and in the near future a considerable amount of people will be moving in the area. She wants to ensure there will be a suitable amount of parking in the area with the parking being that close to the 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 corner. She also wanted to know if there is any parking on the petitioner’s property. Mr. Shonka stated there is very limited off street parking in the area. Traffic Engineering did the study and made the recommendation for the change. Approved upon a motion of Alderman Shabazz, seconded by Alderman Bell and unanimously carried. Ordinance to cover will be drawn up for presentation at the next meeting of Council. Traffic Restriction on Battey Street between E. 49th and E. 50th Streets. Traffic Engineering has worked with the Charles Ellis Montessori School administration, parent leaders, Savannah- Chatham Metropolitan Police, Chatham County School Police, and the Citizen Office on a plan to reduce conflicts and congestion at the intersection of Battey and E. 49th Streets. Charles Ellis Montessori School faces E. 49th Street, between Habersham and Battey Streets, in the Ardsley Park/Chatham Crescent neighborhoods. There is heavy pedestrian traffic along Battey Street, crossing E. 49th Street as many students walk to school. The 3200 block of Battey Street is currently time-limited one-way for school bus drop-off and pick up along the east side of the building. The car rider line is westbound from Reynolds Street to Habersham Street. The intersection of Battey and E. 49th Streets is also a marked school crossing with a guard to assist students. Because of the volume of pedestrians, buses, and passenger vehicles attempting to enter the intersection, traffic is often choked to a standstill. Traffic Engineering has determined that it is necessary to restrict through movement to southbound traffic only, during school drop-off and afternoon dismissal times. This would reduce the conflict at the intersection and improve pedestrian safety. Recommend that Battey Street between E. 49th and E. 50th Streets be closed to northbound traffic between 7:45 and 8:45 AM and 2:45 and 3:45 PM on school days. Approved upon a motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Ordinance to cover will be drawn up for presentation at the next meeting of Council. BIDS, CONTRACTS AND AGREEMENTS Storm Debris Removal – Annual Contract – Event No. 1508. Recommend awarding an annual contract for storm debris removal to Ceres Environmental Services Inc. (Primary), Crowder Gulf, LLC (Secondary) and Ashbritt, Inc. (Tertiary). This contract would be utilized in the event of a major hurricane or other disaster that results in more debris than can be managed by City staff. Recommendations are based on competitive unit price comparisons. Total costs will vary due to the nature and severity of disaster events. Unit prices for recommended proposers for hauling/removal of debris, debris reduction, animal carcass removal, stump removal and other related services are attached for reference. The method used for this procurement was the Request for Proposal (RFP) which evaluates criteria in addition to costs. The criteria for this RFP included experience and qualifications, methodology of providing debris management services, references, responsiveness and fees. 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 Proposals were received from 10 proposers and initially reviewed for responsiveness to the RFP. One proposer was deemed non-responsive due to misunderstanding the fee structure. Proposals were originally received July 2, 2013. The proposal has been advertised, opened and reviewed. Delivery: As Needed. Terms: Net - 30 Days. The proposers were: B.P. Ceres Environmental Services, Inc. (D) (Primary) B.P. Crowder Gulf, LLC (D) (Secondary) B.P. Ashbritt, Inc. (D) (Tertiary) Phillips & Jordan (D) Grubbs (D) Ashplundh (D) DRC (D) TAG (D) Bergeron (D) FEMA will reimburse the City for expenses related to this contract as long as the City’s procurement procedures are followed. A Pre-Proposal Conference was conducted and six proposers attended. Upon a motion of Alderman Osborne, seconded by Alderman Hall and carried to disapprove the City Manager’s recommendation with the following voting in favor Alderman Osborne, Shabazz and Hall, Mayor Jackson, Aldermen Johnson, Bell, Bordeaux, Sprague, Thomas voting against. Alderman Bell stated she asked several meetings ago to see the specifics on the financials explaining the three proposer’s financial statements and staff provided the information. She commended the staff for the breakdown provided which answered the questions she had on the pricing information she is satisfied with what was submitted. Alderman Osborne stated she feels the major differential was in fees which come to about $800 more for Ashbritt over the top bidder. Her position was who is going to pay what to the workers the workers, jobs are needed. They had the highest minority participation and the salaries would be greater to the workers. She like the comment Alderman Johnson made in reference to having a County wide contract. She feels with two different contracts she believes people will work for the company that is paying more versus who is being recommended. Alderman Bordeaux asked if Alderman Osborne’s motion carries nothing happens but if it fails a motion will then be made to approve the recommendation of the City Manager. Mayor Jackson stated yes. Alderman Hall stated he also wanted to commend the staff and thank them for the work done to get all the information to Council. He believes the issue has been debated on long enough and needs to be moved on. 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 Alderman Johnson stated he did some research and at one point at least 8 years ago there was a countywide contract but now every municipality has an independent contract except Bloomingdale who is under the County contract. For that reason it is preferred that everyone is under one tent but for that reason that isn’t possible. The City Manager has provided documentation to the issues that are involved if we don’t follow the process. In the future dialogue should be had between the City and the County to one day get back under one contract. Joy Kerkhoff, Purchasing Director stated the local preference does apply but in this case FEMA does not allow local preference this in this process. As a part of FEMA regulations they are required to have local participation to the fullest extent possible. Alderman Sprague asked when doing contracts how is local preference given. Ms. Kerkhoff replied the local preference ordinance is based on being within the City limits, having a City of Savannah business tax license, having a business location where they are actually doing business and not just a store front. If the local bidder is the not the low bidder but is within 2% of the low bid they have the opportunity to match that bid, if they are a local M/WBE they have 3% if they are a local M/WBE located in a targeted CDBG area they have 4%. Local preference cannot apply to Public Works construct over $100,000. Alderman Hall asked how old the document was that was delivered to Council from FEMA. Ms. Kerkhoff it is date October 2012. She then stated she wanted to correct the Mayor as she asked and stated in the case of this procurement it was done as an RFP so it did not have to be awarded to the lowest bid. Points were assigned and other considerations were made in various areas of qualification. Upon a motion of Alderman Bordeaux, seconded by Alderman Bell and carried to approve the recommendation of the City Manager with the following voting in favor Mayor Jackson, Aldermen Johnson, Bell, Bordeaux, Sprague, Thomas voting in favor and Alderman Osborne, Shabazz and Hall against. Upon a motion by Alderman Bell, seconded by Alderman Thomas and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Tatemville Neighborhood Noise Barrier – Contract Modification No. 1 - Event No. 839. Recommend approval of Contract Modification No. 1 to The Industrial Company (TIC) in the amount of a reduction of $25,648.50. The original contract was for the installation of a ten-foot noise barrier to reduce the loudness of traffic noise in the area. The barrier was constructed of a cast-in-place concrete masonry unit wall and cast stone coping within the Georgia Department of Transportation right-of-way. The need for this contract modification came about as the result of a field adjustment of quantities based on actual installation. This contract modification also includes a time extension of 29 days, making the adjusted completion date of the contract September 24, 2013. The project is currently 100% complete. The original contract amount was for $987,290.00. This modification will decrease the contract price to $961,641.50. TIC was the only bidder for this project. 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 Recommend approval of Contract Modification No. 1 to TIC in the amount of a reduction of $25,648.50. Funds will be credited in the 2013 Budget, Capital Improvement Projects/Other Costs/Tatemville Sound Barrier (Account No. 311-9207-52842-TE0613). Georgia Power Right of Entry Agreement. A temporary road has been designed to cross Georgia Power property near the intersection of Randolph and Broughton Streets to provide temporary access to two local businesses, Plantation Carriage and Signs for Minds, during the construction of water and sewer upgrades at this location. The agreement grants the City the right of entry for the temporary access road. Recommend approval. Mid-Sized Sedans – Event No. 1374. Recommend approval to procure eight mid-sized sedans from J.C. Lewis Ford in the amount of $159,184.00. The sedans will be utilized by various departments to replace unit number 5901, 5905, 7912, 7909, 7910, 7913, 7915, and 8478 which are no longer economical to operate or repair. While over 60 bidders were notified about this solicitation including all registered local vehicle dealerships, J.C. Lewis was the only vendor to respond. The bid was received May 7, 2013. This bid was advertised, opened and reviewed. Delivery: December 15, 2013. Terms: Net 30 Days. The bidder was: L.B. J.C. Lewis Ford (B) $ 159,184.00 Funds are available in the 2013 Budget, Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and no vendors attended. Civic Center Ballroom Window Treatments – Event No. 1694. Recommend approval to procure window treatments for the Civic Center ballroom from Coastal Products, LLC in the amount of $112,706.00. The windows are currently uncovered because the previous window treatments were removed due to wear, tear, and decay of the draperies. Notifications were sent to 13 registered suppliers and calls made to known suppliers not registered, however only one response was received. The bid was received October 8, 2013. This bid was advertised, opened and reviewed. Delivery: 30 Days. Terms: Net 30 Days. L.B. Coastal Products, LLC (E) $ 112,706.00 Funds are available in the 2013 Budget, Capital Improvements Projects/Other Expenses/Theatre Drapery Replacement (Account No. 311-9207-52812-CC0802). A mandatory Pre-Bid Conference was held and two bidders attended. Combination Sewer Cleaner Truck – Event No. 1703. Recommend approval to procure a combination sewer truck from Adams Equipment Co., Inc. in the amount of $289,918.00. The combination sewer truck will be used by Water Reclamation to replace unit number 6820 which is no longer economical to operate or repair. 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 Bids were received October 1, 2013. This bid was advertised, opened and reviewed. Delivery: December 2, 2013. Terms: Net 30 Days. The bidders were: L.B. Adams Equipment Co., Inc. (D) $ 289,918.00 Tractor & Equipment Co., Inc. (D) $ 298,137.00 Environmental Products of GA (D) $ 310,327.00 Funds are available in the 2013 Budget, Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and five bidders attended. Dump Truck – Event No. 1704. Recommend approval to procure a dump truck from Roberts Truck Centers in the amount of $96,945.17. The dump truck will be used by Stormwater Management to replace unit number 5273 which is no longer economical to operate or repair. This bid was advertised, opened and reviewed. Delivery: December 2, 2013. Terms: Net 30 Days. The bidders were: L.B. Roberts Truck Centers (D) $ 96,945.17 Freightliner of Savannah (D) $ 97,591.00 Alloy Crane and Hoist (D) $ 101,793.00 Funds are available in the 2013 Budget, Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and one bidder attended. Backhoes – Event No. 1709. Recommend approval to procure three backhoes from Low Country Machinery doing business as JCB of Georgia in the amount of $179,105.00. The backhoes will be utilized by Street Maintenance and Sewer Maintenance to replace units number 7820, 5258, and 7219 which are no longer economical to operate or repair. The bid was advertised, opened, and reviewed. Delivery: December 15, 2013. Terms: Net 30 Days. The bidders were: L.B. Low Country Machinery (D) $ 179,105.00 G.J. and L, Inc. (D) $ 181,858.00 Flint Equipment Co. (D) $ 202,920.00 Yancey Bros Co. (D) $ 207,531.00 Funds are available in the 2013 Budget, Vehicle Purchases/Vehicular Equipment (613-9230- 51515). A Pre-Bid Conference was conducted and four vendors attended. Dental Insurance Benefits for City Employees – Annual Contract Renewal – Event No. 1793. Recommend renewing an annual contract to procure voluntary employee dental insurance from United Concordia (UCCI). The UCCI plan met all of the specifications and continues to offer the most comprehensive plans with the most favorable combination of out-of-pocket expenses, premium rates, and services covered. They provide excellent customer service and a broad network, allowing for wide access to cost-effective, high quality providers. Employees 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 have a choice of a high option preferred provider organization (PPO) plan and a low option PPO plan. UCCI has been an excellent partner with a history of fair renewals. The rates were guaranteed for the first two years of the plan. For 2014, there will be an increase of 6.74%. The negotiated increase is modest, and is well below the rate action substantiated by the experience. There is no cost to the City for dental insurance since premiums are paid by employees. The City will agree to provide for payroll deductions. The dental insurance company provides employee education and enrollment services. Funds are available in the 2013 Budget, General Fund/Payroll Withholding-Dental (Account No. 101-0000-21320). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Parking Operations Management System – Annual Contract Renewal – Event No. 1795. Recommend renewing an annual service and maintenance agreement for the parking operations management system from T2 Inc. in the amount of $32,112.90. The parking operations management system provides Mobility and Parking Services with a comprehensive system to oversee and track all on-street parking activities from citation issuance to collections of fines and streamlines all parking tasks including: accounts receivable, residential and other permits, access cards, citations, towing, monthly contract parking, event management, reservations, and validations. Ongoing costs include fees for the contractor to host the internet -based system, fees for the City to access the system on a continuous basis, and maintenance fees for the hardware and software utilized as part of the system. This is the second of three renewal options available. The proposal was originally received May 11, 2011. Delivery: As Needed. Terms: Net 30 Days. The proposer was: B.P. T2 Inc. (D) $ 32,112.90 Funds are available in the 2013/2014 Budget, Parking Enforcement and Administration/Other Contractual Services (Account No. 561-1113-51295). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Civic Center Loading Dock – Contract Modification No. 2 & 3– Event No. 1558. Recommend approval of Contract Modifications No.2 and 3 to Arentz General Contracting in the amount of $5,251.00. The original contract was for the construction of a loading dock at the Civic Center. This contract modification is required because it was discovered that additional components are needed to facilitate the installation of the lift gate per the scope of work. Hidden conditions revealed a cavity below the dock that required filling with concrete as well as an hidden sewer lateral that was in conflict with the driveway and had to be lowered. The City also requested an 21  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 additional bollard be added to provide additional protection for an important data connection box. The original contract amount was for $70,379.00. The total of all contract modifications to date including these two is $6,931.00 making the total contract price $77,310.00. The second lowest bid was $99,850.00. Recommend approval of Contract Modifications No.2 and 3 to Arentz General Contracting in the amount of $5,251.00. Funds are available in the 2013 Budget, Capital Improvement Project/Other Cost/Civic Center Loading Dock (Account No. 311-9207-52842-CC0203). Water and Sewer Agreement – One West Victory. One West Victory, L.P. has requested a Water and Sewer Agreement for One West Victory. The water and sewer systems have adequate capacity to serve this 114.57 equivalent residential unit development located on Victory Drive. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Upon a motion of Alderman Johnson, seconded by Alderman Hall it was approved to amend the agenda to add Boards, Commissions and Authorities appointments to the agenda. APPOINTMENTS TO BOARDS, COMMISSIONS, AND AUTHORITIES - 10/31/13 CHATHAM-SAVANNAH AUTHORITY FOR THE HOMELESS Marvin Heery CULTURAL AFFAIRS COMMISSION Upon a motion of Alderman Sprague, seconded by Alderman Thomas and carried to appoint Johnathon Barrett to the Cultural Affairs Commission with the following voting in favor Mayor Jackson, Aldermen Johnson, Thomas, Bell, Bordeaux, Hall, Sprague and Shabazz and Alderman Osborne voting against. GREATER SAVANNAH INTERNATIONAL ALLIANCE James N. Anderson, Ph.D. - Reappointment Stratton Leopold - Reappointment Adriana C. Oliveira Richard Shinhoster - Reappointment Joe Steffen KEEP SAVANNAH BEAUTIFUL Alice Schunemann PARK AND TREE COMMISSION Dee Hope SAVANNAH/CHATHAM COUNCIL OF DISABILITY ISSUES 22  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 Richard Bartels Patrina Moss Johnson - Reappointment SAVANNAH DEVELOPMENT AND RENEWAL AUTHORITY (SDRA) Stephanie Bock Gina R. Smith SAVANNAH ECONOMIC DEVELOPMENT AUTHORITY (SEDA) Monica D. Mastrianni David E. Paddison - Reappointment SAVANNAH FILM COMMISSION Martin S. Hogan SAVANNAH RECREATION COMMISSION Albert Clarke, Jr. TOURISM ADVISORY COMMITTEE Charles Brazil TRAFFIC CALMING COMMITTEE Windi Reynolds UNITED WAY BOARD OF TRUSTEES Alderman Tony Thomas - Reappointment The following announcements were made: Alderman Osborne announced there will be a special Town Hall meeting as a follow up to the Ask an Alderman event held last month at the W.W. Law Center on Wednesday, November 6, 2013 at 6:00 p.m. Alderman Bell thanked Aldermen Johnson, Osborne and Hall for co-hosting the Ask an Alderman event in their respective Districts. She thanked the citizens of each District as well that came out to present issues of interest to them. The next event will be November 25, 2013 in District 4 time and location will be announced at a later date. Mayor Jackson asked everyone to be safe and have a Happy Halloween and announced the next Council meeting will be Tuesday, November 19, 2013 due to members of Council attending the National League of Cities in Seattle, WA. The Council Retreat on the 2014 Budget will be held Wednesday, November 20 – Friday, November 22, 2013. 23  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 31, 2013 Aldermen Sprague and Bordeaux reminded and encouraged citizens to vote on Tuesday, November 5, 2013 for SPLOST. Alderman Johnson announced on October 29, 2013 he had the pleasure of attending the dedication ceremony and naming of Otis Brock, III Elementary School formerly Bartow Elementary. There being no further business, Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC, Clerk of Council 24