City Council

http://www.savannahga.gov AGENDA MEETING OF THE MAYOR AND ALDERMEN DECEMBER 12, 2013 1. Approval of the minutes of the City Council meeting of November 26, 2013. 2. An appearance by Karen Jenkins, Savannah Tree Foundation Executive Director, to share information and appreciation concerning the planting of over 100 trees in the Wilshire Estates neighborhood on November 2 and 3, 2013, in cooperation with City departments. 3. An appearance by Marvin Heery concerning a unique walking tour event benefiting homelessness advocacy work and focusing on Charles Dickens’ "A Christmas Carol" and its connection to Savannah. 4. An appearance by Heath Lloyd, Campaign Cabinet Chair of the City’s United Way campaign, and others for presentation of the Mayor’s Award to the bureau with both goal attainment and high participation rate, the City Manager’s Award to the bureau with the highest participation rate, the United Way Achievement Award to the bureau that made the most improvement, and the United Way Community Spirit Award to the department that conducted the most inspiring campaign. 4.1. An appearance by DaVena Jordan, Executive Director of AWOL, to present tickets to an original holiday play entitled Christmas in Savannah, which opens this weekend in the Black Box Theatre at 9 W. Henry Street. 4.2. An appearance by City of Savannah Employee Health and Wellness Coordinator Sarah Hanson to recognize the top-performing City of Savannah team and individual winners who participated in the 10-week Savannah LEAN Challenge, which ended last weekend. ALCOHOLIC BEVERAGE LICENSE HEARINGS 5. Elizabeth Williams for The Beer Growler, requesting to transfer a beer (package) license from Nolan Wolf at 102 E. Liberty Street, which is located between Drayton and Floyd Streets in District 1. (New ownership/management) Recommend approval.  -2- 6. Jerry W. Floyd for Bi-Lo No. 5763, requesting to transfer a beer and wine (package) license from Piggly Wiggly No. 100 at 2142 E. Victory Drive, which is located between Skidaway Road and Evergreen Avenue in District 3. (New ownership/existing management) Recommend approval. 7. Krishan Ganhi for DG Food Mart, LLC, requesting to transfer a beer and wine (package) license from Kelli Walker at 206 E. Victory Drive, which is located between Abercorn and Lincoln Streets in District 5. (New ownership/management) Recommend approval. 8. Richard Pruden for Chu’s Convenience Mart No. 114, requesting to transfer a beer (package) license from James E. Soles at 12000 Middleground Road, which is located between Mohawk Street and Shawnee Drive in District 6. (New management /existing owner) Recommend approval. 9. Richard Pruden for Chu’s Convenience Mart No.119, requesting to transfer a beer and wine (package) license from James E. Soles at 2 W. DeRenne Avenue, which is located between Bull and Montgomery Streets in District 5. (New management/existing owner) Recommend approval. 10. Richard Pruden for Chu’s Convenience Mart No.120, requesting to transfer a beer and wine (package) license from James E. Soles at 7202 Abercorn Street, which is located between Eisenhower Drive and Stephenson Avenue in District 4. (New management/existing owner) Recommend approval. 11. Michael Lacy for Earth to Table, LLC t/a Cha Bella, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Stephen Howard at 102 East Broad Street, which is located between President and Broughton Streets in District 2. (New management/existing ownership) Recommend approval. 12. Jennifer Jenkins for Foxy Loxy Print Gallery & Café t/a Foxy Loxy, requesting to add Sunday sales to a beer and wine (drink) license at 1919 Bull Street, which is located between 35th and 36th Streets in District 5. (Existing owner/management) Recommend approval. 13. Matthew R. Jennings for Courtyard Management Corporation t/a Courtyard by Marriott, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Ryan Moore at 6703 Abercorn Street, which is located between Jackson Boulevard and Hampton Street in District 4. (Existing owner/new management) Recommend approval.  -3- ZONING HEARINGS 14. Sottile & Sottile, Petitioner (13-005596-ZA), requesting consideration of a zoning text amendment to the Savannah Zoning Ordinance -Victorian District Section 8-3028 (c) (4), (5), and (6) for the purpose of calculating the maximum permitted density based on gross acreage instead of net acreage. The text amendment will make it easier to calculate maximum permitted density and provide more certainty for the property owner/developer. The Metropolitan Planning Commission (MPC) recommends approval of an alternate zoning text amendment to the Savannah Zoning Ordinance – Victorian District - Section 8-3028 (c) (1), (2), (3), (4), (5), and (6) to include the gross density calculation in the remaining three zoning districts located within the Victorian District. In most cases the effect of the change will slightly increase the allowable development density. Recommend approval of the MPC recommendation. PETITIONS 15. Jamie Durrence of Soho Café (Business and Property Owner) – Petitions 120818 and 120835, requesting that the City allow encroachment within the W. Liberty Street and W. Perry Lane right-of-ways for the installation of an awning and light fixtures. The subject property is addressed as 12 W. Liberty Street; located on the north side of Liberty Street, between Whitaker and Bull Streets. The awning as designed is approximately 27’-6” wide x 3’-6” high, with a projection of 3’-6” from the Liberty Street façade. The awning will provide 9’-10” of vertical clearance above the sidewalk. As well, two (2) light fixtures are planned for the rear of the building which will encroach within the lane, and four (4) fixtures planned for the front façade which will hang over the sidewalk. Each of these items has received a Certificate of Appropriateness from the Historic District Board of Review. This request has been reviewed by Public Works and Water Resources and by Development Services with no objections offered; however approval is subject to the property owner assuming all responsibility for injuries or damages to third parties as a result of the encroaching items. The City will be held harmless for maintenance and liability of the proposed awning and lighting system.  -4- Recommend approval to allow encroachment within the W. Liberty Street and W. Perry Lane right-of-ways for the installation of an awning and light fixtures as requested by Jamie Durrence through Petition 120818 and 120835, subject to the conditions stated above. The property owner should be advised that such encroachment grants no ownership rights to the property and that, if ever required, the encroaching item(s) must be removed at the petitioner or property owner’s expense upon request of the City. Recommend approval. 16. Gerald Cowart of Cowart Group Architects, on behalf of Andrew Jones (Property Owner) – Petition 120367, requesting encroachment within the E. Broughton Street and Habersham Street right-of-ways for the construction of items related to the renovation/restoration of the Berrien House. The subject property is located at 322 and 324 E. Broughton Street; more specifically at the northwest corner of the Broughton and Habersham Streets intersection. According to the petitioner’s plans encroachment is requested for the following: • A new stoop and staircase centered on the front building façade providing main floor access, which is approximately 9’-0” above ground level. The stoop/staircase encroaches 5’-2” within the sidewalk by 30’- 4” wide. In addition, a planter area, 4’-6” x 27’ wide, is shown at the curb. Between the stoop and the planter, 5’-0” of passable sidewalk will remain. • Two trench drains proposed under the sidewalk of E. Broughton Street which will serve as conduit in removing stormwater from the roof downspouts to the street, keeping the sidewalk clear of water runoff. The drains will be covered with grates typical to this type of installation. • Brick paved sidewalks proposed to be installed up to and ending at the property line on E. Broughton Street and a few feet past the property line on Habersham Street. The petition has been reviewed by Public Works and Water Resources, Development Services, and Park and Tree. Approval is subject to the property owner assuming all responsibility for injuries and/or damages to third parties as a result of the encroachments and agreeing to indemnify the City with regard to the proposed encroachments within the City’s right-of-way. The City reserves the right to work within the right-of-way and will not be held responsible for restoring encroaching items back to their original condition if affected. As well, the City reserves the right to remove encroaching items, at the property owner’s expense, in order to complete work. The property owner shall assume all responsibility for the operation, maintenance, repair, replacement, and construction regarding the encroaching items. All construction must adhere to City permitting and construction guidelines and  -5- must meet current ADA and Life Safety Codes, including sidewalk modifications, improvements, and/or additions. The petitioner is required to submit a detailed design of the proposed trench drains to the Streets Maintenance Department for approval prior to installation. Recommend approval to allow encroachment within the E. Broughton Street and Habersham Street right-of-ways for the construction of a new stoop and staircase, installation of trench drains, and brick paving as requested by Gerald Cowart through Petition 120367, subject to the conditions stated above. The petitioner and property owner alike should be advised that such encroachment grants no ownership rights to the property and that if ever required the encroaching objects must be removed at the property owner’s expense. Recommend approval. 17. Minnie Poole of Coastal Canvas (Petitioner), representing Janie Brodhead of Brighter Day (Tenant/Business Owner) and American Legion Savannah Post 135 (Property Owner) – Petition 120839, requesting that the City allow encroachment within the Bull Street right-of-way for the installation of an awning over the sidewalk. The subject property is addressed as 15 E. Park Avenue; more specifically located on the southeast corner of the Park Avenue/Bull Street intersection. The awning as designed is 6’-7” wide x 18” high, and will project 4’-0” from the building façade. The awning will provide 7’-0” of vertical clearance from the sidewalk. It will be placed over an existing opening/window that will be converted into a deli walk-up window. This request has been reviewed by Public Works and Water Resources, Development Services, and Park and Tree. Approval is subject to the property owner assuming all responsibility for injuries or damages to third parties as a result of the encroachment. The City will be held harmless for maintenance and liability of the proposed awning. The City will not be held responsible for any damage incurred by the trees located within the adjacent treelawn. Recommend approval to allow encroachment within the E. Park Avenue right- of-way for the installation of an awning over the sidewalk as requested by Minnie Poole through Petition 120839, subject to the conditions stated above. The property owner should be advised that such encroachment grants no ownership rights to the property and that, if ever required, the encroaching awning must be removed at the petitioner or property owner’s expense upon request of the City. Recommend approval.  -6- 18. Minnie Poole of Coastal Canvas (Petitioner), representing Lorie Collins of Coastal Empire Trading Co. (Business and Property Owner) – Petition 120842, requesting that the City allow encroachment within the Liberty Street right-of-way for the installation of awnings. The subject property is addressed as 215 - 217 W. Liberty Street; more specifically on the south side of Liberty, between Barnard and Tattnall Streets. The petitioner is requesting three (3) awnings total. The awning as designed are approximately 16’-10”, 17’-0”, and 22’-6” wide respectively, each 53” high, and each projecting 5’-0” from the building façade. The awnings will provide 8’-0” minimum of vertical clearance from the sidewalk. This request has been reviewed by Public Works and Water Resources and by Development Services. Approval is subject to the property owner assuming all responsibility for injuries or damages to third parties as a result of the encroachment. The City will be held harmless for maintenance and liability of the proposed awnings. Recommend approval to allow encroachment within the Liberty Street right- of-way for the installation of awnings over the sidewalk as requested by Minnie Poole through Petition 120842, subject to the conditions stated above. The property owner should be advised that such encroachment grants no ownership rights to the property and that, if ever required, the encroaching awnings must be removed at the petitioner or property owner’s expense upon request of the City. Recommend approval. 19. Harold Yellin of Hunter Maclean, on behalf of East River Street, LLC (Property Owner of 600 E. Bay Street also known as the old Georgia Power building) – 120810, requesting that the City agree to a land swap for properties located at E. River Street as it intersects General McIntosh Boulevard. East River Street, LLC would like to obtain one (1) parcel of City- owned property equaling 1,520.04 square feet, and in exchange is willing to quitclaim five (5) parcels of land to the City equaling 11,603.74 square feet. The addition of this one parcel to the property owned by East River Street, LLC is critical to the development project planned for 600 E. Bay Street. As well, this will benefit the City by gaining right-of-way that current utilities exist within. To complete the transfer the City must agree that the property desired by East River Street, LLC is considered surplus to the City’s needs, agree to the transfer and exchange, and further approve the resolution authorizing the City Manager to sign the quit-claim deed. This request has been reviewed by Public Works and Water Resources and by Development Services with no objections offered; however approval is subject to East River Street, LLC signing a Water and Sewer Agreement outlining the ownership of certain existing utilities and financial ownership of work to be completed.  -7- Recommend approval of the request for a land swap in which East River Street, LLC will exchange five (5) parcels of land to the City, in exchange for one (1) parcel of land from the City to East River Street, LLC, by declaring the property surplus to the City’s needs and quitclaiming it to East River Street, LLC, subject to the conditions stated above, and as requested through Petition 120810. Further recommend approval of the resolution authorizing the City Manager to sign the quit-claim deed conveying the requested portion of East River Street to East River Street, LLC. The resolution is agenda item 27 and the water and sewer agreement is 45. Recommend approval. ORDINANCES Second Readings 20. Budget Ordinance. An ordinance to adopt the 2014 Service Program and Budget proposed by the City Manager. Recommend approval. 21. Revenue Ordinance. An ordinance to raise revenue for the City of Savannah the same as was adopted and amended for 2013 with certain changes. Recommend approval. First and Second Readings 22. Parking Restriction on Central Avenue. An ordinance to amend the City Code to prohibit parking along the west side of Central Avenue from Skidaway Road south to the corporate limits of the City of Savannah. (The Traffic Engineering Report was approved November 26, 2013.) Recommend approval. 23. Office Institutional District (13-004504-ZA). An ordinance for the creation of an O-I (Office Institutional) District for the purpose of having a district with a predominantly office and institutional orientation, including some service uses, that does not include residential or retail uses. Recommend approval. 24. Martin Luther King, Jr. Boulevard and Montgomery Street Enterprise Zone Ordinance Amendment. An ordinance to amend the Martin Luther King, Jr. Boulevard and Montgomery Street Enterprise Zone Boundary Description adopted October 7, 2010, Section 8; pursuant to O.C.G.A. 36-88-1, ET SEQ.; to provide certain exemptions or advantages for qualifying business and service enterprises and residential developments within the Enterprise Zone; to provide an effective date; to repeal all ordinances in conflict herewith; and for other purposes. (The ordinance is attached.) Recommend approval.  -8- RESOLUTIONS 25. Resolution Authorizing a Contract with the Downtown Savannah Authority (DSA) and Approving the Issuance of Bonds by the Downtown Savannah Authority. A resolution to authorize a contract to secure and to approve the issuance of approximately $7,410,000 in Downtown Savannah Authority Refunding Revenue Bonds (City of Savannah Capital Improvement Projects), Series 2013 for the purpose of refinancing the DSA’s 2003 Bonds at lower interest rates to achieve debt service savings for the City. Under the contract the City guarantees that it will pay debt service on the bonds. Competitive bids for the bonds are scheduled to be received on the morning of Thursday, December 12, 2013. The exact amount of the bonds to be issued is subject to adjustment based on the amount of premium that may be offered by the best bid received on December 12th and will be reported to Council at the meeting. The projected present value savings from the refunding based on market conditions prevailing on November 14, 2013 is $464,000 or about $79,000 annually. This savings represents 6.25% of the par value of the refunded bonds, well above the customary 3% refunding trigger threshold. The exact actual savings achieved will be determined by market conditions on December 12th and will be reported to Council at the meeting. Minority firm participation was achieved in all phases of the bond issuance process including disclosure counsel, and financial advisory roles. The competitive bid rules also require that the winning bidder include a minority securities firm on its bidding team. In order for the winning bidder to be able to start re-selling the bonds as soon as possible, recommend making this resolution item 1.1 and approving it. 26. E-911 Telephone, Wireless and VoIP Fees. A resolution to authorize continued collection of $1.50 per month fees for enhanced emergency telephone service (E-911) from landline, cellular, and Voice over Internet Protocol (VoIP) subscribers whose billing address is in Savannah or whose exchange access facilities and access lines are in areas served by the Savannah-Chatham Metropolitan Police Department. State law allows up to $1.50 per month in E-911 fees and requires an annual reaffirmation of need. The fees do not cover the total cost for public safety communications but they do reduce reliance on property taxes. Recommend approval.  -9- 27. Property Exchange with East River Street, LLC. A resolution to approve the conveyance of one (1) parcel of City-owned property equaling 1,520.04 square feet to East River Street, LLC in exchange for the conveyance of five (5) parcels of land from East River Street, LLC to the City equaling 11,603.74 square feet as requested through Petition 120810, subject to East River Street, LLC signing a Water and Sewer Agreement outlining the ownership of certain existing utilities and financial ownership of work to be completed. (The water and sewer agreement is agenda item 45.) Recommend approval. 27.1. Recognition of Peter Doliber. A resolution recognizing Peter Doliber for his contributions to Savannah over the past 25 years. Recommend approval. MISCELLANEOUS 27.2. Final Plat – Waverly Phase 3A. SIMCOE, a developer/homebuilder, has submitted a major subdivision plat for Council approval of Waverly Phase 3A, which is a portion of The Highlands at Godley Station in District 1. The subdivision consists of 34 single family residential lots and construction of the infrastructure is nearly completed. The infrastructure work has been inspected and tested by the appropriate City inspectors and appears to meet all of the applicable standards. Along with the plat a $245,211.82 completion bond has been submitted in accordance with the City’s Subdivision Ordinance allowing the plat to be recorded while the infrastructure work is completed. The bond amount was reviewed and approved by City staff. Recommend approval. BIDS, CONTRACTS AND AGREEMENTS 28. Feiler Park Walking Trail and Playground – Event No. 1715. Recommend approval to procure construction services from E & D Contracting Services, Inc. in the amount of $47,131.80. The construction services will be used by Development Services to construct a walking trail at Feiler Park. The project includes all materials and labor to construct a walking trail and related services including landscaping, grading, erosion control, a gravel parking lot and an ADA parking lot. This work also includes site preparation for a playground. Playground equipment and site furnishing will be purchased separately. This bid was advertised, opened and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were:  - 10 - L.B. E & D Contracting Services, Inc. (E) $ 47,131.80 Clifton Construction, Inc. (E) $ 49,890.00 Arentz General Contracting, Inc. (B) $ 52,566.00 Superior Excavation Contractor (F) $ 55,080.00 Savannah Paving (D) $ 56,342.00 Funds are available in the 2013 Budget, Community Development Fund - No Department/CDBG 2013 COM PLG PROJ/Feiler Park Renovation CDBG 2013 (Account No. 221-0000-21623-CG0334). A Pre-Bid Conference was conducted and three vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. (E)Indicates (F) local, woman owned business. Indicates non-local, woman owned business. Recommend approval. 29. Flatbed Dump Trucks – Event No. 1778. Recommend approval to procure two flatbed dump trucks from Wade Ford in the amount of $136,777.00. The flatbed dump trucks will be used by Sewer Maintenance and I & D Water Plant to replace units 5830 and 9803 respectively which are no longer economical to operate or repair. The bid was advertised, opened and reviewed. Delivery: January 31, 2014. Terms: Net 30 Days. The bidders were: L.B. Wade Ford (D) $ 136,777.00 Freightliner of Savannah (B) $ 146,044.00 Funds are available in the 2013 Budget, Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and no vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. 30. Ready Mix Concrete – Annual Contract – Event No. 1786. Recommend awarding an annual contract to procure ready mix concrete from Custom Concrete Construction (Primary) in the amount of $239,700.00 and Savannah River Utilities (Secondary) in the amount of $396,070.00. The contract will be used by Streets Maintenance and other departments for routine maintenance and small projects. This bid was advertised, opened and reviewed. Delivery: As Requested. Terms: Net-30 Days. The bidders were: L.B. Custom Concrete Construction (D) (Primary) $ 239,700.00 L.B. Savannah River Utilities (C) (Secondary) $ 396,070.00  - 11 - Funds are available in the 2013-2014 Budget, Streets Maintenance/Construction Supplies & Materials (Account No.101-2105- 51340). A Pre-Bid Conference was conducted and one vendor attended. (C) Indicates non-local, minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. 31. Eastside Center Roof Repair – Event No. 1805. Recommend approval to procure roof replacement services from Metalcrafts, Inc. in the amount of $27,650.00. The roof replacement services will be used by Building Maintenance to replace the roof on the Eastside Community Center at 415 Goebel Avenue. The work includes all labor, materials, equipment and supplies to remove the existing membrane and replace it with a new reinforced PVC membrane. This bid was advertised, opened and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Metalcrafts, Inc. (B) $ 27,650.00 Coastal Roofing Co., Inc. (D) $ 31,589.00 RPI Residential, Inc. (F) $ 32,800.00 Delta Metals, Inc. (B) $ 37,500.00 Fabrication Design Concepts (E) $ 47,850.00 Funds are available in the 2013 Budget, Capital Improvement Projects/Building Repair/Eastside Center Renovations (Account No. 311- 9207-51245-PB0841). A Pre-Bid Conference was conducted and seven (B) vendors attended. Indicates local, non-minority owned business, (D) Indicates non-local, non-minority owned business, (E)Indicates local, woman owned business, (F)Indicates non-local, woman owned business. Recommend approval. 32. Laurel Grove Cemeteries North Maintenance – Annual Contract Renewal – Event No. 1881. Recommend renewing an annual contract to procure grounds maintenance at Laurel Grove Cemeteries North from Complete Lawn Care in the amount of $59,800.00. Services included in this contract are trash removal, mowing, trimming, leaf removal, wild growth removal, tree and shrub maintenance, and mulching. This is the second of three renewal options available. Bids were originally received August 11, 2011. Delivery: Bi-Weekly. Terms: Net 30 Days. The bidder was: L.B. Complete Lawn Care (C) $ 59,800.00  - 12 - Funds are available in the 2013-2014 Budgets, Miscellaneous Grants/City Cemeteries/Other Contractual Services (Account No. 101-6124-51295). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (C) Indicates non-local, minority owned business. Recommend approval. 33. Excavator Repair – Sole Source – Event No. 1886. Recommend approval to procure heavy equipment repairs from Great Southern Construction Equipment Company (GSEC) in the amount of $36,658.29. The heavy equipment repairs will be made to unit 7243, an excavator used by Sewer Maintenance. The excavator’s boom would only swing one direction limiting its ability to raise and lower. The costs also included repair of a flat tire and air conditioning, as well as the replacement of a hydraulic hose that led to contamination of hydraulic oil causing failure to the main pump and control valve. Costs include transportation to the repair facility in Jacksonville, Florida. The sole source is required because Great Southern Construction Equipment is the manufacturer’s only authorized repair vendor in the southeastern United States. Delivery: 30 Days. Terms: Net 30 Days. The bidder was: S.S. Great Southern Construction Equipment Company (D) $36,658.29 Funds are available in the 2013 Budget, Vehicle Maintenance/Outside Vehicle Repair (Account No. 611-1130-51254). A Pre-Bid Conference was not conducted as this is a sole source purchase. (D)Indicates non-local, non- minority owned business. Recommend approval. 34. Bioxide – Annual Contract Renewal – Event No. 1888. Recommend approval to renew an annual contract for the purchase of Bioxide (calcium nitrate) material from Siemens Industry, Inc. in the amount of $116,050.00. The Bioxide will be used by Sewer Maintenance to remove hydrogen sulfide, thereby preventing odor and corrosion within wastewater collection and treatment systems. This is the first of two renewal options available. Bids were originally received November 13, 2012. This bid was advertised, opened, and reviewed. Delivery: As Required. Terms: Net 30 Days. The bidder was: L.B. Siemens Industry, Inc. (D) $ 116,050.00 Funds are available in the 2013-2014 Budget, Water and Sewer Fund/Lift Station Maintenance/Chemicals (Account No. 521-2552-51323). (D)Indicates non-local, non-minority owned business. Recommend approval.  - 13 - 35. Wireless Services – Contract Extension – Event No. 1891. Recommend extending an annual contract for one quarter to procure wireless services from Verizon Wireless in the estimated amount of $145,337.25, which is one- fourth of the annual contract amount of $581,349.00. This is an extension of the final renewal option of this contract and is valid through March 31, 2014. Verizon offers the City discount pricing based on contracts between Georgia Technology Authority (GTA) and Verizon. The City of Savannah will issue a new RFP for wireless services in January 2014. Until the new contract is awarded, Verizon will honor the current contract pricing. Proposals were originally received May 22, 2007. The proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposer is: B.P. Verizon Wireless (B) $ 581,349.00 Funds are available in the 2014 Budget, Various Departments/Cell Communications (Account No. Various Departments- 51211). A Pre- Proposal Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. Recommend approval. 36. Corrosion Control Additive – Annual Contract Renewal – Event No. 1896. Recommend approval to renew an annual contract to procure corrosion control additive from Pristine Water Solutions in the amount of $120,000.00. The corrosion control additive is used in the City’s water distribution system. A sole source is required because the specialized chemical composition is proprietary. Prices have remained stable from the previous contract period. Delivery: As Needed. Terms: Net 30 Days. The bidder is: S.S. Pristine Water Solution (D) $ 120,000.00 Funds are available in the 2013 Budget, I & D Operating Water Fund/I & D Operating & Maintenance/Chemicals (Account No. 531-2581-51323). A Pre- Bid Meeting was not conducted as this is a renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. 37. CAD Upgrade Support Services – Contract Modification No. 1 – Event No. 1897. Recommend approval to procure Contract Modification No. 1 from Tiburon, Inc. in the amount of $10,608.00.  - 14 - The original contract was for Computer Aided Dispatch (CAD) system software upgrades that provided greater functionality to the Savannah- Chatham Metropolitan Police Department CAD system. This included data pushing from the 911 call center to the field officers using mobile data terminals, as well as improvements to call routing and prioritization, response times, and data gathering. The additional software support services included in this modification will configure CAD servers to operate in a virtual server environment. The original upgrades were approved by Council on July 29, 2010. The original purchase was for $61,945.00, making the total purchase for this software upgrade $72,553.00. Recommend approval of Contract Modification No. 1 to Tiburon, Inc. in the amount of $10,608.00. Funds are available in the 2013 Budget, Capital Improvements Projects/Other Costs/E911 System Upgrade & Backup (Account No. 311-9207-52842-OP0651). Recommend approval. 38. Abercorn Ramp Repair – Contract Modification No. 1 – Event No. 1346. Recommend approval of Contract Modification No.1 to Pioneer Construction in the amount of $24,541.00. The original contract was for repairs of the Factors Walk Wall along the Abercorn Street ramp near Abercorn and Bay Streets. The work included the installation of Dwidag rods, helical anchors, repair and replacement of stone, installation of steel plates, repair of stair treads, and resetting and repointing stone with compatible mortar. The original project included a large amount of work to be done underneath the existing gunite material with the plans making assumptions based on knowledge and conditions of similar restoration projects about the material behind the gunite. Once the gunite was removed, the newly exposed brick and stone were in worse condition than other areas previously restored. The brick and stone material was severely deteriorated and unsound. Additionally, some areas had been improperly repaired in the past and then covered with gunite. This contract modification is the cost difference between the expected repairs per the original bid and the actual repairs as required for historical accuracy. The work includes cleaning and repair of the brick and stone, repair and repointing of cracks in the brickwork, installation of 354 new handmade bricks, and replacement of 9 small and 17 large sand stones using granite stone. The original contract amount was for $200,700.00. This modification will increase the contract price to $225,241.00. Pioneer was the only bidder on this project.  - 15 - Recommend approval of Contract Modification No.1 to Pioneer Construction in the amount of $24,541.00. Funds are available in the 2013 Budget, Capital Improvements Projects/Other Costs/Historical Wall Preservation (Account No. 311-9207-52842-SQ0603). Recommend approval. 39. Delinquent Tax Collection Services – Annual Contract Renewal – Event No. 1846. Recommend renewing an annual contract for delinquent tax collection services from Delinquent Tax Services, Inc. The services will include the initial pursuit of delinquent taxes via standard collection notices, secondary pursuit of delinquent taxes via filing of tax executions and all legally required notices pertaining to such executions, searches for bankruptcy filings and for all entities with an interest in the property in question and the preparation of all legal notices, advertisements and abstracts required throughout the levy process. The collection process is cost neutral to the City with all costs for processing, materials, postage and services at the expense of the contractor and recovered by a flat fee from the taxpayer when delinquent accounts are paid to the City. The flat fee is $30.00 per collection with a balance of less than $50.00 and $50.00 per collection with a balance of more than $50.00. For Stage two collections (accounts at levy and tax sale status), fees will be $170.00 per collection. Average annual fees paid to Delinquent Tax Services, Inc. over the past three years have been $36,000.00, an amount which is much less than the cost of a staff person. Over that same period of time, an average of $5.1 million in delinquent real property taxes per year have been collected. Use of this contractual service is the most efficient way to collect delinquent taxes in compliance with the complex state law procedures. The method used to procure these services was the Request for Proposal, which evaluates other criteria in addition to price. The criteria evaluated as part of this RFP was experience and qualification of the submitting firm, the methodology proposed for the collection process, references from previous clients, and capacity of the firm to manage the volume of accounts and fees. The recommended proposer has the ability and expertise to assist with personal property tax collection, bankruptcy administration, and excess funds administration; maintains an attorney on staff; and provided superior staff experience to oversee the City account. This is the second of four renewal options available. The proposer was: B.P. Delinquent Tax Services, Inc. (D)  - 16 - A Pre-Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. (Deferred from November 26, 2013.) Recommend approval. 40. Occupational Health Services – Annual Contract Renewal – Event No. 1853. Recommend renewing an annual contract for occupational health services with Substance Abuse Testing of Savannah d/b/a/ Health Awareness Enterprises in the amount of $39,750.00. The occupational health services include, but are not limited to, pre-employment physicals, disability evaluations, and medical records reviews. These services are provided to City of Savannah applicants and current employees. This is the second of four renewal options available. An affiliate of St. Joseph’s/Candler Hospital previously bid on this service. They were not selected, due in part to a cost comparison between the affiliate and the successful proposer which showed that the affiliate’s costs were higher than the recommended proposer. Proposals were originally received July 12, 2011. This proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposer was: B.P. Substance Abuse Testing d/b/a Health Awareness (F)$39,750.00 Funds are available in the 2013 - 2014 Budget, General Fund/Human Resources/Medical Costs (Account No. 101-1103-51290). (F)Indicates non- local, woman owned business. (Deferred from November 26, 2013.) Recommend approval. 41. Drug and Alcohol Testing Services – Annual Contract Renewal – Event No. 1840. Recommend renewing an annual contract for drug and alcohol testing services to Substance Abuse Testing of Savannah, Inc. d/b/a as Health Awareness Enterprises in the amount of $55,465.00. The drug and alcohol testing services will be used by Risk Management and Human Resources for pre-employment, commercial driver’s license/Department of Transportation (CDL/DOT), random CDL, random safety sensitive, at fault accidents and for cause testing. This is the third of four renewal options available. In 2012, a cost analysis was done between the recommended provider and St. Joseph’s/Candler. The recommended provider was selected due to overall lower cost of services.  - 17 - Proposals were originally received June 23, 2009. This proposal was advertised, opened and reviewed. Delivery: As Requested. Terms: Net 30 Days. The proposer was: B.P. Substance Abuse Testing d/b/a Health Awareness (F)$55,465.00 Funds are available in the 2013-2014 Budget General Fund/Human Resources/Medical Costs (Account No. 101-1103-51290). A Pre-Proposal Meeting was not conducted as this is an annual contract renewal. (F)Indicates non-local, woman owned business. (Deferred from November 26, 2013.) Recommend approval. 42. URS Corporation Supplemental Agreement No. 1 – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of Supplemental Agreement No. 1 (G/A Site Development Utilities – Phase I) with URS Corporation in the amount of $27,905. During the August 2013 Commission meeting, the Commission approved the selection of URS Corporation, Reynolds, Smith & Hills, and Michael Baker, Jr., Inc. to provide engineering services for the Airport over a five-year period. URS will design and permit a segment of sanitary sewer gravity line and lift station needed for the development of future tenant lease parcels in the G/A Development Site North of the FAA Control Tower. This initial phase of utility design and construction, which the Airport provides to lease parcels, will serve the new tenant, Southern Aviation, whose lease agreement was approved by the Commission at the November 2013 meeting. URS Corporation was the engineer of record on the original G/A Development project. In 2009 they provided the Airport with an estimate and conceptual drawing for design of the G/A Site Development utilities which encompassed the entire leasable area. In order to alleviate any potential conflicts between utilities and site development, Airport staff decided to delay the project until a base tenant was on board. Now that Southern Aviation has entered into a lease agreement, Phase I of the utility design can be completed and eventually incorporated into the overall utility plan. Recommend approval. 43. Supplemental Agreement No. 1 with Michael Baker Jr., Inc. – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of Supplemental Agreement No. 1 with Michael Baker Jr., Inc. in the amount of $67,500 for I-95 Intersection Interim Improvements.  - 18 - To help mitigate the existing traffic congestion at the I-95/Airways Avenue interchange due to growth of the Airport, Gulfstream’s expansion, and in consideration of the impending opening of the Outlet Mall of Georgia at the interchange, and general increase of the population of the area, the following interim improvements jointly funded by Georgia Department of Transportation (GDOT), Savannah Airport Commission, Gulfstream, and the outlet mall developer will be made at the I-95/Pooler Parkway/Airways Avenue interchange: Generally, dual left turn lanes will be added to the northbound exit ramp of I-95, the existing westbound left turn lane will be extended on the bridge over I-95 for traffic onto southbound I- 95, and a right turn lane will be added for eastbound traffic onto southbound I-95. Construction documents will be prepared for the above noted improvements, as well as modifying two traffic signals. The GDOT is planning on widening the northbound ramp to further improve the situation but this will not take place until 2016. Recommend approval. 44. Water and Sewer Agreement – Macaljon Expansion Project. Macaljon/SCL, Inc. has requested a water and sewer agreement for Macaljon Expansion Project. The water and sewer systems have adequate capacity to serve this 6.87-equivalent residential unit development located on US Highway 17 (Ogeechee Road). The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Recommend approval. 45. Water and Sewer Agreement – East River Street, LLC. East River Street, LLC has requested a water and sewer agreement for 600 E. Bay Street. The water and sewer systems have adequate capacity to serve this 200 equivalent residential unit development located at the intersection of E. Bay Street and E. River Street. As a portion of an existing sanitary sewer force main is located on the developer’s property, the City of Savannah will share the cost of relocation in a manner set forth in the water and sewer agreement in an amount not to exceed $175,393.32. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Recommend approval.  - 19 - City of Savannah Summary of Solicitations and Responses For December 12, 2013 Agenda Local MWBE Received Estimated Estimated Low Bid Local Event Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor Preference Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type Applied 1715 Feiler Park Yes Yes 361 46 5 3 $ 47,131.80 $47,131.80 E 0 0 No Walking Trail And Playground 1778 Flatbed Dump Yes Yes 94 2 1 0 $136,777.00 0 D 0 0 No Trucks 1786 X Ready Mix Yes Yes 54 7 2 1 $239,700.00 0 D 0 0 No Concrete 1805 Eastside Yes Yes 65 7 5 2 $ 27,650.00 0 B 0 0 No Center Roof Repair 1881 X Laurel Grove Yes Yes 620 364 5 4 $ 59,800.00 $59,800.00 C 0 0 No Cemeteries North Maintenance 1886 Excavator No No 1 0 1 0 $ 36,658.29 0 D 0 0 No Repair 1888 X Bioxide Yes Yes 44 3 2 0 $116,050.00 0 D 0 0 No 1891 X Wireless Yes Yes 147 21 4 0 $145,337.25 0 B 0 0 No Services 1896 X Corrosion No No 1 0 1 0 $120,000.00 0 D 0 0 No Control Additive 1897 CAD Upgrade No No 1 0 1 0 $ 10,608.00 0 D 0 0 No Support Services 1846 X Delinquent Tax Yes Yes 72 20 6 0 0 0 D 0 0 No Collection Services  - 20 - City of Savannah Summary of Solicitations and Responses For December 12, 2013 Agenda Local MWBE Received Estimated Estimated Low Bid Local Event Annual Vendor Vendor Total Sent to Total From Award MWBE Vendor MWBE Vendor Preference Number Contract Description Available Available Sent MWBE Received MWBE Value Value Type Sub Type Applied 1853 X Occupational Yes Yes 58 17 4 1 $ 39,750.00 $39,750.00 F 0 0 No Health Services 1840 X Drug & Alcohol Yes Yes 69 19 13 6 $ 55,465.00 $55,465.00 F 0 0 No Testing Services Vendor(s)* A. Local Minority Owned Business B. Local Non-Minority Owned Business C. Non-Local Minority Owned Business D. Non-Local Non-Minority Owned Business E. Woman Owned Business F. Non-Local Woman Owned Business G. Local Non-Profit Organization - 21 - - 22 - - 23 - - 24 - - 25 - - 26 -