City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA JUNE 12, 2014 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Todd McDaniel, Sr. Pastor of The Sanctuary of Savannah followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen Mary Ellen Sprague, Estella Shabazz, John Hall, and Carol Bell City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse Assistant City Attorney Lester B. Johnson, III ABSENT: Tom Bordeaux (out of town) MINUTES Upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried the Summary/Final minutes of the City Manager’s briefing of May 29, 2014 were approved. Upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried the Summary/Final minutes of the City Council meeting of May 29, 2014 were approved. Upon motion of Alderman Johnson, seconded by Alderman Osborne and unanimously carried the agenda was amended to add the reappointment of Alderman PRESENTATIONS A RESOLUTION ACKNOWLEDGING THE LIFE AND ACCOMPLISHMENTS OF TOM COLEMAN, FORMER SAVANNAH ALDERMAN, CHATHAM COUNTY COMMISSION CHAIRMAN, STATE SENATOR, GEORGIA UNIVERSITY SYSTEM REGENT, AND DOT COMMISSIONER, WHO PASSED AWAY ON JUNE 4, 2014. RECOMMEND APPROVAL. Whereas: Tom Coleman, a native of Savannah, Georgia, passed away June 4, 2014 after a long illness and was preceded in death by his loving wife, Mary McGrath Coleman; and  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 Whereas: Tom Coleman was a graduate of Benedictine Military School and Georgia Tech where his leadership skills earned him the position of captain on their football team. After graduation from Georgia Tech, he entered the field of education as a physics teacher and football coach. Answering the call to duty, he joined the U.S. Army serving as an infantry captain during the Korean conflict and, in later years, the U.S. Army Reserves; and Whereas: Tom believed that success came from hard work - there were no shortcuts. He started a successful construction company, Bonitz of Georgia, where he served as Chairman of the board for sixty years; and Whereas: Tom Coleman began his service to the Savannah community as a member of the City Council under Malcolm Maclean. He went on to serve as the Chairman of the Chatham County Commission, and was later elected to the First District State Senate seat where he served as Chairman of the Transportation Committee, the Appropriations Committee and the Continuation Committee, serving as State Senator for fourteen years, retiring in 1995; and Whereas: Tom Coleman at the request of Governor Roy Barnes left the Board of Regents to serve as State Commissioner of the Georgia Department of Transportation. He served on the Board of Trustees of the Georgia Tech Athletic Association, the Georgia Tech Athletic Hall of Fame, Savannah Area Hall of Fame, Past President of the Rotary Club of Savannah, Past Chairman of the Board of Savannah Area Chamber of Commerce and vice chair of the Union Mission; was the recipient of numerous awards including the 2006 NAACP Freedom Award. He was Communicant of Blessed Sacrament Church, a member of Knights of Columbus, Council #5588, and a Life Member of VFW Post 66; and Whereas: Tom Coleman was recognized for his leadership abilities by then appointed Governor Zell Miller to an at-large seat on the University System of the Georgia Board of Regents and in the post he served as Vice Chair and later Chair of the Facilities and Real Estate Committee; and Whereas: Tom Coleman was the epitome of a public servant, a successful businessman and a loving husband, father and grandfather. He will long be remembered for his devotion to the Savannah community and his desire to make a lasting difference; and Whereas: Tom Coleman is survived by three daughters; Celeste Coleman Shearouse (Joe), Lynn Coleman Brown (Bill), Suzanne Coleman Cone (John), three sons; J. Thomas Coleman, III, James Patrick Coleman, Sr. and John Michael Coleman (Avis) and fifteen grandchildren: Now, Therefore, Be it Resolved that The Mayor and Aldermen of the City of Savannah, on behalf of its citizens join with his family, friends and colleagues who mourn the loss of J. Tom Coleman who smiled on Savannah throughout his long life of service with nobility and humility  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 which will impact this community for generations to come. We further acknowledge his many contributions to our community and the City of Savannah as a dedicated and committed public servant leaving behind a historic legacy for future generations by making this resolution a part of the permanent record of the City of Savannah Council meeting of June 12, 2014 and presenting a copy to his family. ADOPTED AND APPROVED JUNE 12, 2014. Upon motion of Alderman Johnson, seconded by Alderman Shabazz and unanimously carried. Celeste Coleman Shearouse stated Mr. Coleman was also getting ready to be a great grandfather. Her son Joseph and his wife are going to have a child in December. She continued stating her father would hate all of the attention being given today because that’s just the way he was. He loved Savannah, loved Chatham County and loved the state, as much as he loved his children and wife, church and schools. Ms. Shearouse thanked the Mayor and Council for the resolution. Regina Thomas, a Board member with St. Joseph’s/Candler’s SmartSenior Program and a former State Senator, appeared along with Jenny Koch concerning the Smart Living Expo and Health Fair at the Savannah Civic Center on June 20, 2014. Ms. Thomas thanked Mayor Jackson Council and City Manager Cutter for allowing them the opportunity to be present to inform the citizens of the event. She introduced Jenny Koch, Coordinator of the SmartSenior Program who introduced some of the Board members present. Ms. Koch stated the event is free and open to the public and she thanked City Manager Cutter and Council for allowing them to have the expo at the Savannah Civic Center this year. She also stated it will be one of the largest they held since the beginning. Alderman Johnson asked Ms. Koch where the men were. Ms. Koch stated unfortunately the women have a little more attitude than the guys on the board but a few had prior commitments. She also stated they are actually looking for some candidates to apply for the board this year. Alderman Johnson stated he would like to nominate Alderman Hall who gladly accepted. Alderman Bell thanked the group and stated they have done a great job and she appreciates getting the SmartSenior magazine regularly. Alderman Shabazz asked what age the program starts and will it take place. Ms. Koch replied it starts at 55, June 20, 2014 from 9:00 a.m. – 1:00 p.m. Chief David Lyons, President of the Georgia Association of Chiefs of Police, appeared to present the State Certification plaque in recognition of Savannah-Chatham Metropolitan Police Department becoming a State certified agency. Chief Lyons presented a plaque for State Certification status to Chief Tolbert and the Savannah Chatham Metropolitan Police Department. He also presented a certificate of appreciation to the Certification Accreditation Manager Sgt. Robert Flannery for all his hard work. Mayor Jackson stated Council is proud of the Police Department and it’s good to know the City of Savannah has a group of leaders both men and women that are working to make this community both Savannah and Chatham County safe for everyone and work hand in hand with other municipalities. She commended the department and stated Council is happy to have it. She continued stating with the leadership of Chief Tolbert and others the City of Savannah is doing great things and it will get better. Mayor Jackson apologized to Chief Tolbert in reference to a statement she made in the Savannah Morning News where she neglected to list Chief Tolbert and the men and women as those who bring about  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 change in the community. She thanked Chief Tolbert and staff for all they do in the community. Alderman Johnson stated to Chief Lyons that the City of Savannah has a phenomenal police department. The men and women standing behind him are a segment of 600 individuals who work hard daily, who just want to get home at the end of the day that work for pay which in his mind is not adequate for the service they render. Unfortunately, as they know whenever things happen within the police department or individuals associated with a police department we tend to paint the entire department with a very wide brush, he thinks it is unfortunate and unfair. He thanked the department for all the work they do and stated he wants them all to know the Mayor and Council are behind them and appreciates the work they do daily in uniform and out of uniform. Chief Tolbert thanked Chief Lyons for coming to present the awards to the department and gave an extra thank you to Sgt. Flannery and his assistant Ms. Bolton who have both worked extremely hard to get SCMPD where they are in reaching standards and the necessary compliance. She also thanked Mayor Jackson and Council. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Pila Sunderland for Top Deck Savannah, LLC t/a Top Deck, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Carol Porterfield at 126 W. Bay Street. The location is between Barnard Street and Whitaker Street in District 1. The applicant plans to continue to operate as a restaurant. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Jaime Parks for SMG Food and Beverage, LLC t/a SMG Food Beverage, requesting to transfer a 2014 liquor, beer and wine (drink) license with Sunday sales from Robert Coffey at 1 International Drive. The location is between Grand Prize of America Avenue and Wayne Shackleford Parkway on Hutchinson Island in District 1. The applicant plans to continue to operate as a restaurant. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Osborne and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Waylon M. Dillon for Ruby Tuesday, Inc. t/a Ruby Tuesday No. 2936, requesting to transfer a 2014 liquor, beer and wine (drink) license with Sunday sales from Joshua Ody at 14045 Abercorn Street. The location is between Apache Avenue and Rio Road in District 6. The applicant plans to continue to operate as a restaurant. (New management/existing business) Recommend approval. Jennifer Goltz appeared stating she was the manager of the establishment. Hearing closed upon motion of Alderman Osborne, seconded by Alderman Thomas and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried.  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 Kurt M. Fox for Walgreen Co. t/a Walgreens No. 15611, requesting a beer and wine (package) license at 2109 E. Victory Drive. The location is between Skidaway Road and Shuptrine Avenue in District 3. A retail store previously operated there and had a 2012 beer and wine (package) license. The applicant plans to operate as a retail store. (New management/existing business) Recommend approval. Stephen Collins appeared stating he was the manager. Alderman Hall congratulated Mr. Collins and Walgreens for coming to the area and stated he looks forward to the Grand Opening and Ribbon Cutting on Wednesday, June 25, 2014. He asked that they abide by all rules and regulations when serving alcohol. Hearing closed upon motion of Alderman Hall, seconded by Alderman Osborne and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Mayor Jackson thanked Dyanne Reese, Clerk of Council and staff for preparing the wonderful resolution for Tom Coleman and also thanked Alderman Sprague for reading it. ORDINANCES Second Reading Ordinance read for the first time in Council May 29, 2014, then by unanimous consent of Council read a second time, June 12, 2014 placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Shabazz and carried with the following voting in favor: Mayor Jackson, Aldermen Johnson, Thomas, Bell, Osborne, Hall and Shabazz and Alderman Sprague voting against. Alderman Sprague read a letter from Alderman Bordeaux which stated: “I regret that I am unable to be present at the Council meeting this afternoon due to a previously-announced family commitment. For the various reasons which I have stated at the last two Council meetings, had I been present today, I would vote against the height text amendment proposal. I ask that my position against this matter be recorded in the minutes.” Thank you. Tom Bordeaux Alderman-at-Large Post 2 AN ORDINANCE TO AMEND ARTICLE B (ZONING DISTRICTS), SEC. 8-3030 (HISTORIC DISTRICT), (N) (12) DESIGN STANDARDS, HEIGHT TO ALLOW A MAXIMUM OF THREE STORIES OR 45 FEET ABOVE BAY STREET (APPROXIMATELY SIX STORIES) IN THE NORTHWESTERN CORNER OF THE SAVANNAH HISTORIC DISTRICT EXTENDING APPROXIMATELY 775 FEET ALONG THE SAVANNAH RIVER TO THE EAST AND WEST OF THE POWER PLANT SITE AND TO ALLOW A MAXIMUM OF ONE STORY ABOVE BAY STREET (APPROXIMATELY FOUR STORIES) EXTENDING APPROXIMATELY 375 FEET ALONG THE SAVANNAH RIVER TO THE EAST OF THE POWER PLANT SITE. OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND SECTION 8-3030(n)(2)(b) AND THE HISTORIC DISTRICT HEIGHT MAP, PERTAINING TO THE HISTORIC ZONING DISTRICT-HISTORIC BUILDINGS MAP; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Section 8-3030(n)(2)(b) of the Code of the City of Savannah, Georgia (2003), hereafter referenced as "Code," and the Historic District Height Map as defined in the Ordinance adopted and approved December 3, 2009, the official map being on file in the Office of the Clerk of Council, be amended as follows: ENACT b. Stories are further clarified as follows: A maximum of three stories or 45 feet above Bay Street (approximately six stories) shall be allowed in the northwestern corner of the Savannah Historic District extending (i) approximately 190 feet west of the western right-of-way line of Martin Luther King, Jr. Blvd. along the Savannah River; and (ii) approximately 555 feet east of the eastern right-of-way line of Martin Luther King, Jr. Blvd. along the Savannah River (“Power Plant Site”); and a maximum of one story above Bay Street (approximately four stories) shall be allowed in the northwestern corner of the Savannah Historic District extending approximately 250 feet along the Savannah River to the east of the Power Plant Site. The stories as described herein are illustrated in the Historic District Height map. SECTION 2: That Section 8-3030(n)(18)(a) of the Code of the City of Savannah, Georgia (2003), hereafter referenced as "Code," be amended as follows: ENACT v. New construction north of River Street shall be placed perpendicular to the river and shall not exceed two stories in height except as indicated on the Height Map as amended May 2014. SECTION 3: That the requirement of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an interest or  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 21st day of April, 2014 a copy of said notice being attached hereto and made a part hereof. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: June 12, 2014. ORDINANCES First and Second Readings Ordinance read for the first time in Council June 12, 2014, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Shabazz and unanimously carried. AN ORDINANCE TO LIFT THE PARKING PROHIBITION FOR THE WEST SIDE OF BARNARD STREET BETWEEN W. VICTORY DRIVE AND W. 44TH STREET TO ALLOW PARKING. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 219 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7 1091 OF SAID CODE TO PROVIDE THAT THE STREET NAMED HEREIN SHALL PROHIBIT STOPPING, STANDING AND PARKING AT ALL TIMES: TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 219 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7 1091 of said Code, as amended, shall be amended as follows: AMEND SECTION 219, STOPPING, STANDING AND PARKING PROHIBITED AT ALL TIMES TO INCLUDE DELETE BARNARD STREET On the west side of Barnard Street beginning at the curbline of Victory Drive and extending 150 feet southward.  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED June 12, 2014 TRAFFIC ENGINEERING REPORTS Traffic Control on Clars Avenue. The Traffic Engineering Department received a request to investigate the need for traffic control at the intersection of Clars Avenue and Chisholm Street. Staff investigated residents’ concerns and has determined that there is a need for traffic control at the intersection. Based on low traffic volumes on both streets, and the fact that there was only one correctable accident during the five-year period from January 1, 2009 to December 31, 2013, staff recommends the installation of yield signs for northbound and southbound traffic on Chisholm Street to provide positive traffic control. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Osborne and unanimously carried, per the City Manager’s recommendation. Ordinance to cover will be drawn up for presentation at the next meeting of Council. Traffic Control on Clinch Street. The Traffic Engineering Department received a request to investigate the need for traffic control at the intersections of Bates Avenue and Clinch Street, and Scott Street and Clinch Street. Staff investigated residents’ concerns and has determined that there is a need for traffic control at the two intersections. Based on low traffic volumes and the fact that there were no accidents during the five-year period from January 1, 2009 to December 31, 2013, staff recommends the installation of yield signs for east and westbound traffic on Bates Avenue and Scott Street at Clinch Street to provide positive traffic control. The existing stop signs on Bates Avenue and Scott Street were installed by a contractor and are not included in the City’s Code; therefore they will be removed and replaced with yield signs. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Osborne and unanimously carried, per the City Manager’s recommendation. Ordinance to cover will be drawn up for presentation at the next meeting of Council. MISCELLANEOUS Reappointment of Alderman Osborne to the Chatham Area Transit Authority. Upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried. Alderman Thomas recused himself from the vote. Mayor Jackson announced due to a shortage of members on the Savannah/Chatham County Historic Sites and Monuments Commission, Council will be accepting applications beginning Friday, June 13, 2014 through Wednesday, June 18, 2014 until 4:30 p.m. Applications can be found on the City website: www.savannahga.gov/boards. The appointments will be made at the next Council meeting.  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Thomas, seconded by Alderman Shabazz and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Warning Devices and Decal Installation – Annual Contract - Event No. 2323. Recommend approval to procure warning devices and decal installation from West Chatham Warning Devices in the amount of $128,598.60. The warning devices and decals will be installed in Savannah- Chatham Metropolitan Police new emergency vehicles. These items are needed on these vehicles so citizens can easily identify the vehicles and hear the warning sounds when an emergency is in progress. Bids were received May 27, 2014. This bid was advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. West Chatham Warning Devices (Savannah, GA) (B) $128,598.60 Emergency Technology (D) $155,649.36 Dana Safety Supply (D) $186,765.65 Funds are available in the 2014 Budget, Administrative Services Division, Equipment Maintenance (Account No. 101-4240-51250). A Pre-Bid Conference was held and no vendors attended. (B)Indicates local, non-minority owned business, (D)Indicates non-local non-minority owned business. Recommend approval. Sale of Surplus Property Consisting of Two Vacant Lots Located Along Anderson and Grove Streets – RFP Event 2343. On August 8, 2013, City Council declared surplus and available for sale to the public vacant lots located at 725 E. Anderson Street and 1411 Grove Street. This declaration was in response to a petition submitted by Ms. Katie Joyner of Dulany Industries on behalf of the Savannah Classical Academy. The City released the first RFP (Event 2098) for the sale of these lots on February 24, 2014. This event closed on March 25, 2014 and one response was received but determined invalid due to clerical issues. The RFP was re-issued on May 14, 2014 (Event 2324) and closed on June 3, 2014. Purchasing received one bid from Dulany Industries, on behalf of The Savannah Classical Academy at St. Pius, LLC. Reed Dulany of Dulany Industries is a benefactor of The Savannah Classical Academy and a principal organizer of The Savannah Classical Academy at St. Pius, LLC. The bid was in the amount of $2,100. The appraised value of the property was $7,500 for 725 E. Anderson Street and $12,200 for 1411 Grove Street. The Savannah Classical Academy, Inc. is a non-profit corporation operating a public charter school in the City of Savannah. The Academy is relocating its operating premises to the former St. Pius community center property located at Anderson Street and Atlantic Avenue. The benefactors of this school have acquired the former community center in the name of The Savannah Classical Academy at St. Pius, LLC and are also acquiring adjoining properties to facilitate the new school. The LLC will lease these premises to the corporation which operates the charter school. These benefactors have invested significant funds to acquire and renovate the  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 center with a vision of providing public charter school education services in the neighborhood. The Savannah Classical Academy offers classic liberal arts based curriculum and currently serves grades K – 7. It is a growing institution with an enrollment approaching 400 students. This redevelopment project is a catalyst that will improve the neighborhood. It is consistent with the economic and community development objectives of the City. Recommend approval of the sale of the vacant lots located at 725 E. Anderson Street and 1411 Grove Street to The Savannah Classical Academy at St. Pius, LLC at a price of $2,100. Recommend approval. Sale of an Unopened Parcel of E. 31st Street Right-of-Way Located Near Anderson Street – RFP Event 1973. On November 19, 2013 City Council declared surplus and available for sale an unopened right-of-way section of E. 31st Street. This declaration was in response to a petition submitted by Ms. Katie Joyner of Dulany Industries on behalf of The Savannah Classical Academy. Because this property is a former right-of-way, albeit unopened and unimproved, the adjoining property owners were first contacted to inquire of their interest in acquiring this surplus property. There were two property owners: 1) The Savannah Classical Academy at St. Pius, LLC and 2) Amoroso et al. The Petitioner was related to The Savannah Classical Academy at St. Pius, LLC. No response was received from Amoroso. The property was offered for sale via RFP Event 1973; which opened on January 10, 2014 and closed on February 4, 2014. One bid was submitted by Dulany Industries, on behalf of The Savannah Classical Academy at St. Pius, LLC. Reed Dulany of Dulany Industries is a benefactor of The Savannah Classical Academy and principal of The Savannah Classical Academy at St. Pius, LLC. The bid was $101 for the property. The appraised value was $105,840. Overhead Gate Replacement – Event No. 2261. Recommend approval to procure overhead gate replacement from Advanced Door Systems in the amount of $42,950.00. The gates will be installed at Robbie Robinson Garage. Gates being replaced include two (2) sliding chain link gates located at the pedestrian entrances that are worn out from years of wear and tear, and seven (7) overhead roll gates located at each driveway that have also sustained damage. These gates secure the facility. Over 340 bidders were notified about this solicitation, including several local door and fencing companies, only one bidder chose to respond. The bid closing date was extended by one week and the buyer contacted several vendors in order to generate interest. The bid was advertised, opened and reviewed. Delivery: July 15, 2014. Terms: Net 30 Days. The bidder was: L.B. Advanced Door Systems (Pooler, GA) (D) $ 42,950.00  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 Funds are available in the 2014 Budget, Parking Garages/Building Repair (Account No. 561- 1114-51245). A Pre-Bid Conference was conducted and no vendors attended. (D)Indicates non- local, non-minority owned business. Recommend approval. Lawn and Leaf Bags – Annual Contract Renewal – Event No. 2369. Recommend approval to renew an annual contract to procure lawn and leaf bags from Dano Enterprises, Inc. in the amount of $40,560.00. The lawn and leaf bags will be maintained in inventory at the Central Warehouse and will be used by City departments to clear away yard waste. This is the first of two renewal options available. Bids were received May 7, 2013. This bid has been advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Dana Enterprises (Stamford, CT) (D) $ 40,560.00 Morrison Chemical (B) $ 49,400.00 All Clean Facilities (D) $ 55,900.00 Zotique Towels & Scrubs (C) $ 68,500.00 Funds are available in the 2013 Budget, Internal Service Fund/Inventory/Central Stores (Account No. 611-0000-11330). A Pre-Bid Conference was conducted and one vendor attended. (B)Indicates local, non-minority owned business. (C)Indicates non-local, minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Tree Pruning – Annual Contract – Event No. 2289. Recommend approval to establish a qualified vendor list for tree pruning to Bartlett Tree Experts and McKinnon, Inc. in the estimated amount up to $100,000.00. This service will be used for various street tree maintenance needed throughout the City. Bids will be solicited from each qualified bidder for a pre-determined list of work to be completed and will be awarded that specific list of work based on the lowest bid submitted. Bidders were pre-qualified based upon the following criteria: company qualifications and experience, inclusion of a certified arborist on staff, references, proper insurance and necessary equipment. Other vendors may submit proposals throughout the year to be added to the list of pre -qualified vendors. Delivery: As Needed. Terms: Net-30 Days. The qualified bidders are: Q.B. Bartlett Tree Experts (unincorporated Chatham County) (D) Q.B. McKinnon, Inc. (Helena, GA) (D) Expenditures associated with this estimated contract will be charged to in the 2014 Budget, General Fund/Park & Tree/Other Contractual Service (Account No. 101-6122-51295). A Pre-Bid Conference was not conducted. (D)Indicates non-local, non-minority owned business. Recommend approval.  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 Two and a Half Ton Flatbed Dump Truck with Crew Cab - Event No. 2373. Recommend approval to procure one 2-1/2 ton flatbed dump truck with crew cab from Wade Ford in the amount of $71,189.00. The flatbed dump truck will be used by the Sewer Maintenance Department to replace a unit which is no longer economical to operate or repair. Wade Ford has agreed to hold pricing from Event 1778 which was approved by Council on December 12, 2013. The bid was advertised, opened and reviewed. Delivery: August 28, 2014. Terms: Net 30 Days. The bidder was: L.B. Wade Ford (Smyrna, GA) (D) $ 71,189.00 Funds are available in the 2014 Budget, Vehicle Purchases/Vehicular Equipment (613-9230- 51515). A Pre-Bid Conference was not conducted. (D)Indicates non-local, non-minority owned business. Recommend approval. Internet Service Provider – Annual Contract Renewal and Modification No. 1 – Event No. 1485. Recommend approval of Contract Modification No. 1 to terminate a portion of an annual contract with Hargray Communications Group, to renew a portion of the annual contract to Hargray Communications Group and award a portion of the annual contract to Level 3 Communications for internet service provider in the amount of $38,988.00. In 2013, the City issued a Request for Proposal (RFP) for two redundant paths for internet service. The intention was to contract with two different providers to ensure two separate paths for connectivity. The contract for both internet connections was awarded to Hargray who presented a proposal that would provide both connections and ensure redundant paths with uninterrupted connectivity. This contract was awarded as a result of an RFP under Event 1485. Hargray provided the lowest proposal, and the contract was awarded by Council on August 8, 2013. In the past 50 days, the City has experienced two internet outages when the redundant functionality provided by Hargray failed to perform. This is unacceptable as internet connectivity is critical for City services on a 24-hour basis. Because of the recent internet outages, a modification to the original contract is necessary. The City will continue to use Hargray Communications to provide one connection to the internet and enter into an agreement with Level 3 Communications to provide the second connection to the internet. Level 3 Communications was the second lowest proposer in the initial RFP effort, and is a tier-one provider that will offer more robust services to ensure redundancy with no service interruptions. The initial contract with Hargray was $2,430 monthly for both circuits, for an annual contract total of $29,160.00. The portion of the contract being terminated with Hargray is $1,000 monthly for a total reduction of $12,000.00. The portion of the contract being awarded to Level 3 is $1,819.00 monthly for an annual contract total of $21,828.00. The grand total amount as a result of this contract modification will be a monthly cost of $3,249 per month for both circuits, for an annual contract total of $38,988.00 ($1,430.00 a month for the Hargray circuit and $1,819.00 a  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 month for Level 3 Communications circuit). This increase in cost is necessary to ensure redundancy to this critical internet service. Bids were originally received July 9, 2013. The bid was advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Hargray Communications Group (D) (Norcross, GA) $17,160.00 Level 3 Communications (D) (Hilton Head Island, SC) $21,828.00 Funds are available in the 2014 Budget, Internal Service Fund/Information Technology/Communications (Account No. 611-1140-51210). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Savannah Fire Vessel – Event No. 2093. Recommend approval to procure a fire vessel from MetalCraft Marine in the amount of $1,600,000.00. This boat will be used by the Savannah Fire and Emergency Services (SFES) Department to provide firefighting, rescue, and emergency service operations capabilities from the water. The 50-foot vessel is to be developed, designed, and constructed by the vendor. The cost also includes training for SFES staff and delivery of the vessel, and is being funded through a Fiscal Year 13 Port Security Grant. Notifications were sent to over 60 bidders and one vendor responded. The bid closing date was extended by one week and the staff contacted vendors in order to generate interest. Due to the highly technical nature of the vessel, the pool of available bidders is quite small. The bid was received May 6, 2014. This bid was advertised, opened and reviewed. Delivery: 365 days from date of pre-engineering conference. Terms: Net 30 Days. The bidder was: L.B. MetalCraft Marine (Kingston, Ontario) (D) $ 1,600,000.00 Funds are available in the 2014 Budget, Grant Fund/Homeland Security/Vehicular Equipment/DHS/FEMA EMW-2013-PU-00173-S01 (Account No. 212-3114-51520-GT0173). A Pre-Bid Conference was conducted and no vendors attended. (D)Indicates non-local, non- minority owned business. Recommend approval. Bomb Robot – Sole Source - Event No. 2382. Recommend approval for an upgrade and repair to the bomb robot from Remotec, Inc. in the amount of $61,547.00. The robot is used by the Savannah-Chatham Metropolitan Police Department and to enter unsafe environments prior to officers’ entry. The robot keeps personnel safe because of its ability to open doors, climb stairs and disrupt suspicious packages with placing a person in harm’s way. As the manufacturer of the equipment, Remotec is the only authorized company that can provide the specialized repair and upgrade. Delivery: As Needed. Terms: Net 30 Days. The bidder was:  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 S.S. Remotec, Inc. (Clinton, TN) (D) $ 61,547.00 Funds are available in the 2014 Budget, Homeland Security, Office/Building Furniture/Equipment, (Account No. 212-3114-51520/GT0055). A Pre-Bid conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Savannah Port Authority Water & Sewer Improvements – Contract Modification No. 1 – Event No. 1511 (WT0527). Recommend approval of Contract Modification to BRW Construction Group, LLC in the amount of a deduction of $8,656.80. Savannah Port Authority (SPA) Park was annexed by the City eleven years ago, but the water and sewer infrastructure had been operated and maintained by Chatham County until the sale was approved by the City on May 6, 2010 with the system transfer completed June 4, 2013. The water service improvements will ensure business establishments within and adjacent to the park will have the needed water flow for fire protection. The project includes the construction of approximately 7,400 linear feet of twelve-inch water line that will connect to the existing ten- inch water main on Bourne and Coleman Boulevards and terminates at Ida Gadsden Drive. The construction contract was awarded to BRW Construction Group, LLC and construction is complete. This contract modification is the result of field adjustments of quantities based on actual installation, as well as City requested changes, such as installation of water main, removal of asphalt paving, and sand backfilling. The total cost of the adjustment is a deduction of $8,656.80, based on the unit price specified in the original contract. The cumulative total of the agreement requires Council approval of this modification. The original contract amount was $599,715.00. The total of the contract modifications to date including this deduction is ($8,656.80), making the contract total price $591,058.20. The second low bidder was T.B. Landmark Construction in amount of $611,611.14. Funds are available in the 2014 Budget, Capital Improvement Projects/Other Costs/SPA Park (Account No. 311-9207-52842-WT0527). Recommend approval. Variable Frequency Drive Preventative Maintenance Services – Event No. 2383. Recommend approval to procure a preventative maintenance agreement for variable frequency drives (VFD) from Siemens Industry Inc. in the amount of $41,845.00. The variable frequency drives are located at the I & D Water Treatment Plant, Abercorn Creek Pump Station, and the President Street Pump Station. The VFDs control the speed of the pumps used at each facility and are critical to the continued operation of each pump. The sole source is required because this supplier is the manufacturer of the drives and the only authorized service provider. The service agreement covers two visits a year by technicians. Delivery: As Needed. Terms: Net 30 Days. The bidder was: S.S. Siemens (Washington, DC) (D) $ 41,845.00  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 Funds are available in the 2014 Budget, I&D Water Fund/I&D Water Operation/Equipment Maintenance (Account No. 531-2581-51250). A Pre-Bid Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Motorola Six-Month Service Agreement – Sole Source - Event No. 2384. Recommend approval to procure a six-month service agreement for the Motorola portable radio infrastructure from Motorola Solutions, Inc. in the amount of $99,946.86. This service agreement covers the support for all radios and dispatch equipment used throughout the City. The sole source is required because Motorola is the original provider of the equipment currently used throughout the City. It is critical to have maintenance and support from the original provider to ensure authorized, knowledgeable, and timely vendor support when and if it is necessary. Delivery: As Needed. Terms: Net 30 Days. The bidder is: S.S. Motorola Solutions, Inc. (D) $ 99,946.86 Funds are available in the 2014 Budget, Internal Service Fund/Information Technology/Data Processing Equipment Maintenance (Account No. 611-1140-51251). A Pre-Bid Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Water and Sewer Agreement – Live Oak Library – Islands Branch. Live Oak Public Libraries has requested a water and sewer agreement for Live Oak Library Island Branch. The water and sewer systems have adequate capacity to serve this 6.9-equivalent residential unit development located off Whitemarsh Island Drive. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Recommend approval. Old Savannah Pharmacy Demolition – Event No. 2182. Recommend approval to award a contract for the demolition of the Old Savannah Pharmacy to Complete Demolition Services, LLC in the amount of $152,000.00. The work includes the demolition and legal disposal of the existing buildings, walls, fences, structures, paving, and utilities (above and below grade), erosion control measures, and filling in the basement opening in accordance with City specifications. It will also include the abatement of asbestos materials and lead-based paint. Certain items identified by the owner within the building will be preserved. The project includes an overall M/WBE goal of 21%, with the breakdown being 14% MBE and 7% WBE. Based on the proposed schedule of M/WBE participation submitted by the low bidder, the overall M/WBE participation will be 48%, with 24% MBE being performed by Boaz, LLC, and 24% WBE being performed by ABC Waste. Bids were received April 15, 2014. This bid has been advertised, opened and reviewed. Delivery: 84 Days. Terms: Net 30 Days. The bidder was:  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 L.B. Complete Demolition Services, LLC (Carrollton, GA) (D) $152,000.00 Funds are available in the 2014 Budget, Capital Improvements Projects/Other Costs/Savannah Pharmacy (Account No. 311-9207-52842-PD0601). A Pre-Bid Conference was conducted and four vendors attended. (D) Indicates non-local, non-minority owned business. Recommend approval. Alderman Hall stated to supporters of the Old Savannah Pharmacy that all was done humanly positive to save the building which was evaluated and reevaluated but the efforts came up short. Upon motion of Alderman Hall, seconded by Alderman Shabazz and unanimously carried per the City Manager’s recommendation. Bucket Trucks – Event No. 2272. Recommend approval to procure two bucket trucks from J.C. Lewis Ford in the amount of $142,868.00. Recommend approval to procure two bucket trucks from J.C. Lewis Ford in the amount of $142,868.00. The bucket trucks will be used by Information Technology and Building & Electrical Maintenance to replace units which are no longer economical to operate or repair. The lowest responsible bidder was O.G. Hughes & Sons, Inc. at $142,868.00. J.C. Lewis’ bid was $143,856.00. The difference is within 2% of the lowest bid. J.C. Lewis Ford is a local vendor and has agreed to match the lowest bid for the trucks. The bid was advertised, opened and reviewed. Delivery: October 13, 2014. Terms: Net 30 Days. The bidders were: L.B. J.C. Lewis Ford (Savannah, GA) (B) $ 142,868.00* O.G. Hughes & Sons (D) $ 142,868.00 Altec Industries, Inc. (D) $ 147,090.00 Funds are available in the 2014 Budget, Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and one vendor attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. *Indicates bidder meeting local preference requirements. Recommend approval. Alderman Sprague stated she just wanted to show this as an example of the local vendor preference ordinance in action. A local vendor J.C. Lewis Ford was able to win the bid because of the ordinance which is a good law and because of it the City of Savannah was able to award them the bid. Alderman Johnson stated he would like for it to someday ideally be expanded to give opportunities for more local businesses to have the opportunity to engage with the city. He recommended that the City Manager investigate the possibility of increasing the percentage even more to give more opportunities. Aldermen Hall, Shabazz and Osborne all agreed with Alderman Johnson. Mayor Jackson stated this is something she has been proposing for quite some time. As the city moves forward particularly with larger contracts she would like to ensure the city is prepared. Alderman Bell stated she would like to commend the City Manager and staff especially the Purchasing Department for the extra steps taken to ensure the City reached out to local vendors. Upon motion of Alderman Sprague, seconded by Alderman Johnson and unanimously carried per the City Manager’s recommendation. The following announcements were made:  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING June 12, 2014 Alderman Bell announced on Monday, June 23, 2014 at 5:00 p.m. Ask an Alderman will be hosted in District 2 with Alderman Osborne at The Holy Spirit Lutheran Church located at 622 East 37th Street. All residents of District 2 will be receiving a call prior to the time of the meeting. Alderman Bell also announced she would like to recognize one of her sorority members who is near and dear to her, Ms. Terri Lewis who is the Public Relations Director of the local Chapter of Alpha Kappa Alpha Sorority, Inc. Ms. Lewis along with others will be present at the meeting on June 26, 2014. Alderman Sprague announced she will not have Muffins with Mary Ellen next week as she will be on vacation. Alderman Shabazz announced she will continue with Saturday’s with Dr. Shabazz in September. Mayor Jackson announced herself and Council will be attending the Georgia Municipal Association’s (GMA) Annual Convention 2014 in Savannah, GA June 20-24, 2014 at the Savannah International Trade and Convention Center. She also stated she will be sworn in as second Vice President of GMA. The last President to come from this area was Former Mayor Adams. There being no further business, Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC, Clerk of Council