City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA July 9, 2015 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Rev. Chester Ellis, St. Paul Missionary Baptist Church followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen Carol Bell, John Hall, Estella Shabazz, Mary Ellen Sprague, Tom Bordeaux City Manager Stephanie Cutter Assistant City Attorney Jennifer Herman Assistant City Attorney William Shearouse ABSENT: City Attorney W. Brooks Stillwell MINUTES Upon motion of Alderman Johnson, seconded by Alderman Sprague, unanimous approval was given for the Mayor to sign an affidavit and resolution on for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) Upon motion of Alderman Osborne, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Manager’s briefing of June 25, 2015. Upon motion of Alderman Osborne, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Council meeting of June 25, 2015. APPEARANCES Alderman Johnson introduced high school students from throughout the county that are candidates for the Chatham County Youth Commission. Mayor Jackson introduced Colonel Jim Knauff, one of the Troop leaders of Boy Scout Troop 7 who appeared with Jordon Sanchez, Joshua Fischer, Gareth Cagey and Noah Licavoli who were in attendance. 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 Sharon and Craig Butts, Co-founders of Unity in the Community along with Dr. Jamal Toure and others appeared to invite Savannah to the Authentic Gullah-Geechee Festival, which will be held July 18-19 on River Street. More information can be found at www.unityinthecommunity.org LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Melissa Gassien for Courtyard Management Corporation t/a Courtyard by Marriott, requesting to transfer liquor, beer and wine (drink) license with Sunday sales from Matthew Jennings at 6703 Abercorn Street, which is located between Jackson Boulevard and Hampton Street in District 4. The applicant plans to continue to operate as a hotel. (New management/existing business) Recommend approval. Alderman Sprague stated having an alcohol license is a privilege and not a right and asked Ms. Gassien if she understands all the rules and regulations associated with having the license; and if she agrees to abide by those rules and regulations. Ms. Gassien replied yes to all questions. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried. Approved upon motion of Alderman Sprague, seconded by Alderman Hall and unanimously carried per the City Manager’s recommendation. Daniel Schmidt for Apple Georgia, LLC t/a Applebee’s Neighborhood Grill & Bar, requesting to transfer liquor, beer and wine (drink) license with Sunday sales from Neal Chamberlain at 11120 Abercorn Street, which is located between Idlewood Drive and Wilshire Boulevard in District 6. The applicant plans to continue to operate as a full-service restaurant. (New management/existing business) Recommend approval. Alderman Thomas stated he is familiar with the establishment and hasn’t heard or seen any issues. Hearing closed upon motion of Alderman Thomas, seconded by Alderman Osborne and unanimously carried. Approved upon motion of Alderman Thomas, seconded by Alderman Osborne and unanimously carried per the City Manager’s recommendation. ZONING HEARINGS Edgewater Resorts, Inc., Petitioner, Spartan Hutch Island Investments, LLC, Owner, and Harold B. Yellin, Agent, requesting to rezone 165 Hugh Tracy Boulevard from R-I-P-C (Residential Medium Density) and I-H (CO) (Heavy Industrial, Annexed) base district zoning classifications to a B-B (Bayfront-Business) base district zoning classification with the “unusual and extraordinary” provision of Section 8-3031(D)(1)(a) that requires a zoning master plan. (MPC File No. 15-002819-ZA) A portion of the subject property was rezoned to R-I-P-C in 2005 to allow for a 500-unit residential condominium complex that was never developed. Since that time, the land surrounding the R-I-P-C district was annexed into the City of Savannah and a portion of that property was recombined to create the existing tract of land. The new owner proposes to develop a 316-unit time share resort. The zoning administrator has classified this use as a short term vacation rental. The multi-family residential standards apply, but the nature of the use is commercial. 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 A master plan/site plan is proposed to be attached to the proposed B-B zoning district. Because the B-B district exists only along River Street in the Landmark Historic District, the district relies on the Historic District overlay for its development standards (e.g., yard setbacks, height) and sign standards. Furthermore, the B-B district has no parking requirements. Without the plan, there are essentially no development standards. The proposed B-B zoning district in conjunction with an attached zoning master plan will allow uses and development standards that are appropriate for the subject property and consistent with the Future Land Use Map classification of Downtown Expansion. Recommend approval of the Planning Commission’s recommendation to rezone the subject property from R-I-P-C (Residential Medium Density) and I-H (CO) (Heavy Industrial, Annexed) base district zoning classifications to a B-B (Bayfront-Business) base district zoning classification with the “unusual and extraordinary” provision of Sec. 8- 3031(D)(1)(a) that requires a zoning master plan. Marcus Lotson, Metropolitan Planning Commission briefly described the petitioner’s request. Alderman Sprague asked for a copy of the existing land use plan for Hutchison Island. Alderman Thomas stated this will create jobs and opportunities for local people to participate. Building 316 timeshares will bring lots of people to the community. Alderman Johnson stated this represents the new frontier where the City of Savannah is going as it relates to Hutchison Island. Attorney Yellin stated when the project is completely built out it will be an $80M project. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Osborne and unanimously carried. Approved upon motion of Alderman Johnson, seconded by Alderman Bell, and unanimously carried per the City Manager’s recommendation. Ordinance to cover will be drawn up for presentation at the next meeting of Council. Ordinances First and Second Reading Ordinance read for the first time in Council July 9, 2015, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Johnson, seconded by Alderman Sprague and unanimously carried. Harold Yellin, Agent (File No. 15-002387-ZA). AN ORDINANCE REQUESTING TO REZONE 225 EAST PRESIDENT STREET FROM AN RIP-A ZONING CLASSIFICATION TO AN RIP-B1 ZONING CLASSIFICATION. Recommend approval. AN ORDINANCE To Be Entitled AN ORDINANCE TO REZONE CERTAIN PROPERTY FROM ITS PRESENT R-I-P-A (MEDIUM DENSITY RESIDENTIAL) ZONING CLASSIFICATION TO AN R-I-P-B1 (MEDIUM DENSITY RESIDENTIAL) ZONING CLASSIFICATION; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described property be rezoned from its present R-I-P-A zoning classification to an R-I-P-B1 zoning classification: Beginning from a point [X: 989941.545669 Y: 757005.628352], located at the approximate intersection of the centerlines of Lincoln Street & East York Street, said point being, THE POINT OF BEGINNING, Thence proceeding in a NW direction along the centerline of East York Street for approximately 244.018 ft. to a point, , said point being located at the intersection of the centerlines of East York Street & Abercorn Street, Thence proceeding in a NE direction along the centerline of Abercorn Street for approximately 144.336 ft. to a point, said point being located at the intersection of the centerlines of Abercorn Street & East President Street, Thence proceeding in a SE direction along the centerline of East President Street for approximately 240.975 ft. to a point, said point being located at the intersection of the centerlines of East President Street & Lincoln Street, Thence proceeding in a SW direction along the centerline of Lincoln Street for approximately 120.935 ft. to a point, said point being located at the intersection of the centerlines of Lincoln Street & East York Street, said point also being, THE POINT OF BEGINNING, PINs: 2-0015-01-002 & 003 SECTION 3: That the requirements of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. An opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 2nd day of June, 2015, a copy of said notice being attached hereto and made a part hereof. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. EFFECTIVE DATE: This ordinance shall be effective as of the date hereof. ADOPTED and APPROVED July 9, 2015. Ordinance read for the first time in Council July 9, 2015, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Johnson, seconded by Alderman Thomas and unanimously carried. 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 Gene Glisson, Petitioner, (File No. 15-002697-FLUM). AN ORDINANCE TO AMEND THE TRI-CENTENNIAL COMPREHENSIVE PLAN FUTURE LAND USE MAP TO CHANGE THE FUTURE LAND USE CATEGORY OF THE PROPERTIES IDENTIFIED AS PIN(S) 2- 0862-02-002 AND -003 FROM RESIDENTIAL SUBURBAN SINGLE FAMILY TO RESIDENTIAL GENERAL. Recommend approval. AN ORDINANCE To Be Entitled AN ORDINANCE TO RECLASSIFY CERTAIN PROPERTY FROM ITS PRESENT RESIDENTIAL-SUBRBAN SINGLE FAMILY COMPREHENSIVE PLAN FUTURE LAND USE MAP CLASSIFICATION TO A RESIDENTIAL-GENERAL FUTURE LAND USE MAP CLASSIFICATION; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described property be reclassified from its present Residential-Suburban Single Family Future Land Use Map classification to a Residential- General Future Land Use Map classification: Commencing from a point [X: 965257.278765 Y: 721232.588349], located at the approximate intersection of the centerlines of Apache Avenue and Fulton Road, Thence proceeding in a NW direction along the centerline of Fulton Road for approximately 157.585 ft. to a point [X: 965105.255092 Y: 721274.08403], said point also being, THE POINT OF BEGINNING, Thence proceeding in a SW direction [S 17-32-10 W] along a line for approximately 265.943 ft. to a point, Thence proceeding in a NW direction [N 73-39-11 W] along a line for approximately 257.145 ft. to a point, Thence proceeding in a NE direction [N 17-29-57 E] along a line for approximately 263.473 ft. to a point, said point being located on the approximate centerline of Fulton Road, Thence proceeding in a SE direction along the centerline of Fulton Road for approximately 257.377 ft. to a point, said point also being, THE POINT OF BEGINNING, PINs: 2-0862-02-002 & 003 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 SECTION 3: That the requirements of Article M of said Code, consistent with the map amendment notice procedure, and the law in such cases made and provided has been satisfied. An opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this comprehensive plan amendment, said notice being published in the Savannah Morning News, on the 2nd day of June, 2015, a copy of said notice being attached hereto and made a part hereof. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. EFFECTIVE DATE: This ordinance shall be effective as of the date hereof. ADOPTED and APPROVED July 9, 2015. Ordinance read for the first time in Council July 9, 2015, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Osborne and unanimously carried. Gene Glisson, Petitioner, (File No. 15-002386-ZA). An ordinance to rezone 1107 & 1111 Fulton Road from an R-6 (Single-family Residential) base district zoning classifications to an RM-15 (Residential-Multifamily, 15 units per acre) base district zoning classification. Recommend approval. AN ORDINANCE To Be Entitled AN ORDINANCE TO REZONE CERTAIN PROPERTY FROM ITS PRESENT R-6 (ONE-FAMILY RESIDENTIAL) ZONING CLASSIFICATION TO AN R-M-15 (RESIDENTIAL-MULTI- FAMILY, 15 DWELLING UNITS PER NET ACRE) ZONING CLASSIFICATION; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described property be rezoned from its present R-6 zoning classification to an R-M-15 zoning classification: Commencing from a point [X: 965257.278765 Y: 721232.588349], located at the approximate intersection of the centerlines of Apache Avenue and Fulton Road, Thence proceeding in a NW direction along the centerline of Fulton Road for approximately 157.585 ft. to a point [X: 965105.255092 Y: 721274.08403], said point also being, THE POINT OF BEGINNING, Thence proceeding in a SW direction [S 17-32-10 W] along a line for approximately 265.943 ft. 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 to a point, Thence proceeding in a NW direction [N 73-39-11 W] along a line for approximately 257.145 ft. to a point, Thence proceeding in a NE direction [N 17-29-57 E] along a line for approximately 263.473 ft. to a point, said point being located on the approximate centerline of Fulton Road, Thence proceeding in a SE direction along the centerline of Fulton Road for approximately 257.377 ft. to a point, said point also being, THE POINT OF BEGINNING, PINs: 2-0862-02-002 & 003 SECTION 3: That the requirements of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. An opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 2nd day of June, 2015, a copy of said notice being attached hereto and made a part hereof. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. EFFECTIVE DATE: This ordinance shall be effective as of the date hereof. ADOPTED and APPROVED July 9, 2015. RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 9th day of July, 2015 the Council entered into a closed session for the purpose of discussing Real Estate. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. Water and Sewer Facilities for SR 25 Connection/West Bay Street from I-516 to the Bay Street Viaduct (NHS00-0002-00(923), P.I. No. 0002923). A resolution to authorize the Mayor 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 to sign a Third Party Contract Item Agreement among the Georgia Department of Transportation (GDOT), City of Savannah, and the Chatham County Board of Commissioners. The resolution is necessary to establish responsibility of funding a utility adjustment and or/relocation of the City’s water and sewer facilities at the above location. The non-binding pre-let estimate for this work is $1,076,324.80. The Chatham County Board of Commissioners will bear 100% of this estimate. This agreement has been reviewed and approved by the City Attorney. Recommend approval. Resolution not received as of 4:00 p.m. will be inserted at a later date. MISCELLANEOUS Sale of City Real Property - Former Fire Station located at 1943 Capital Street. This surplus property was offered for sale to the public via RFP Event 3116. Two bids were received. The highest and most responsive bid was submitted by Longbeard Electric & Integrated Systems (Longbeard) at a price of $78,500.00. According to the Chatham County Board of Assessors, the 2015 assessed value of the property is $80,500.00. After discussing this value with the bidder, Longbeard has agreed to pay the assessed market value of $80,500.00 for the property. Recommend sale of surplus real property located at 1943 Capital Street to Longbeard Electric and Integrated Systems (the highest and most responsive bidder) at a price of $80,500.00; and authorization for the City Manager to execute a sales contract and deed at closing. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried per the City Manager’s recommendation. Lease of Cell Tower Space at 1801 Kerry Street to the Federal Bureau of Investigation (FBI). The FBI has been leasing space at the communications tower located at 1801 Kerry Street since 1996. The FBI has requested an extension of this lease for one additional year with an option for nine, additional one year extensions. The rental rate will be $606.00 per month in the first year, with this rate escalating at 3% per year during the option periods. Recommend lease of communications tower space to the FBI at the rate of $606.00 per month with a 3% annual escalator, and authorization for the City Manager to execute the agreement. Recommend approval. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried per the City Manager’s recommendation. Acquisition of Parcel for President Street Project (PIN: 2-0006-03-002). The subject property is 2.07 acres located at the northwest corner of the President Street Extension and the Bilbo Canal, in Lamar Ward, further identified by the Chatham County Board of Assessors as Property Identification Number (PIN) 2-0006 -03-002. The Chatham County Board of Assessors has assessed the 2015 market value of the property at $100,000.00. The property owner is willing to sell the property to the City at the assessed value of $100,000.00. Staff is seeking authorization to enter into a contract to acquire the property at the assessed value, but will investigate wetlands, title, and environmental issues prior to closing to ensure the property is suitable for the intended use. The property is needed to support two capital improvement projects: the Bilbo Canal Drainage Improvement Project and the President Street/General McIntosh Improvement Project. 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 Recommend acquisition of 2.07 acres of vacant land located at E. President Street at a price of $100,000.00; and authorization for the City Manager to execute a contract and associated documents to acquire this property. Recommend approval. Approved upon motion of Alderman Osborne, seconded by Alderman Bell, and unanimously carried per the City Manager’s recommendation. Appointments to the Coastal Workforce Investment Board (CWIB). CWIB has requested the reappointment of members of the Coastal Workforce Investment Board under the new Workforce Innovation and Opportunity Act (WIOA) effective, July 1, 2015. Council earlier approved these appointments. The appointees are as follows: Leigh Acevedo Government and Economic Representative Term ending date: July 1, 2017 Mark Corrigan Business Representative Term ending date July 1, 2018 Stephanie Cutter Government and Economic Representative Term ending date: July 1, 2017 Earline Davis Government and Economic Representative Term ending date: July 1, 2017 Mary Harper Business Representative Term ending date: July 1, 2016 Denise Kelly Business Representative Term ending date: December 31, 2018 Kathy Love Local Education and Training Representative Term ending date: December 31, 2018 Larry Moore Business Representative Term ending date: December 31, 2018 Brett Petra Labor Workforce Representative/Apprentice Term ending date: October 1, 2016 Rudolph Quarterman Business Representative Term ending date: December 31, 2018 William (Bill) Stankiewicz Business Representative Term ending date: July 1, 2018 Paul Teague Business Representative Term ending date: July 1, 2018 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 Approved upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried per the City Manager’s recommendation. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Bell, seconded by Alderman Thomas and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Flygt Pump Repair – Sole Source – Contract Modification No. 1. Recommend approval of Contract Modification No. 1 to Xylem Water Solutions in the amount of $150,000.00. Recommend approval of Contract Modification No. 1 to Xylem Water Solutions in the amount of $150,000.00. A renewal amount of $150,000.00 was originally awarded by City Council on October 16, 2014. There have been significant and unexpected repairs performed since October 2014, and the contract has already reached the maximum amount awarded. An increase in the contract amount is necessary for future pump repairs that the Water Resources Department will encounter. The original contract was in the amount of $150,000.00. Contract Modification No. 1 will increase this contract by $150,000.00, making the total contract price $300,000.00. This is a sole source because Xylem Water Solutions is the only vendor authorized to service Flygt pumps for this area. Recommend approval of Contract Modification No. 1 to Xylem Water Solutions in the amount of $150,000.00. Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Various CIPs (Account No. 311-9207-52842-various CIPs) and Water & Sewer Operating fund/Lift Station Maintenance/Equipment Maintenance (Account No. 521-2551-51250). Recommend approval. Savannah Gardens Lane Improvements – Contract Modification No. 1 – Event No. 2800. Recommend approval of Contract Modification No. 1 to Savannah Paving Inc. in the amount of $23,584.30. The original contract was to construct a paver lane within the City of Savannah right-of-way located in Savannah Gardens between Gwinnett Street and Crescent Drive. This change order is a result of the lengthening of the lane apron at the entrance to Gwinnett Street to better accommodate larger vehicles before the road transitions to brick. Additionally, a new lateral water line was required for the fire hydrant relocation, which included installing two isolation valves, cutting and replacing the pavement in Gwinnett Street, installing two manholes, traffic control, installing the tapping saddle, and capping the existing fire lateral. The original contract was approved by Council on February 5, 2015 in the amount of $223,910.75. The total of all modifications to date, including this modification, is $23,584.30, making the contract total price $247,495.05. The second low bidder was McLendon Enterprises 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 in the amount of $230,655.61. These changes could not have been foreseen by the second low bidder. Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Savannah Gardens Phase I (Account No. 311-9207-52842-PD0400). Recommend approval. Design Services for Riverwalk Connection – Event No. 3185. Recommend approval to procure design services from Thomas & Hutton Engineering, Inc. in the amount of $378,000.00. The services will be used by Development Services Department for the east extension of the City’s Riverwalk. The method used for this procurement was the Request for Proposal. Proposals were received and evaluated on the basis of qualifications and experience, methodology, references, local participation, MWBE participation, and fees. The MWBE goal for this contract was 3%: 3% MBE and 0% WBE. The recommended contractor submitted participation of 15% MBE participation using Coastline Consulting Services, Inc. The proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposer was: B.P. Thomas & Hutton (Savannah, GA) (B) $ 378,000.00 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Riverwalk Extension at Marriott (Account No. 311-9207-52842-SQ0101. A Pre-Proposal Conference was conducted and six vendors attended. (B)Indicates local, non- minority owned business. Recommend approval. Drug and Alcohol Testing Services – Annual Contract – Event No. 3194. Recommend approval to award an annual contract for drug and alcohol testing services from Substance Abuse Testing of Savannah in the estimated amount of $45,000.00. The services will be used by Risk Management Department to provide CDL/DOT License, random CDL, random safety sensitive, post-collision, post-injury, and for cause testing. The method used for this procurement was the Request for Proposal. Proposals were received and evaluated on the basis of qualifications and experience, service availability, reporting, local participation, and fees. The proposal has been advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Substance Abuse Testing of Savannah (Garden City, GA) (D) $230.70* Georgia Emergency Associates, Inc. (B) $233.51* Norton Medical Industries (D) $384.85* 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 *Indicates the total proposal price for the battery of tests. Funds are available in the 2015 Budget, General Fund/Human Resources/Medical Costs (Account No. 101-1103-51290). A Pre-Proposal Conference was conducted and one vendor attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Liquid Aluminum Sulfate – Annual Contract – Event No. 3211. Recommend approval of an annual contract for liquid aluminum sulfate from Chemtrade Chemicals US, LLC in the amount of $291,650.00. The chemical will be used for water treatment by the Industrial and Domestic Water Plant. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Chemtrade Chemicals US, LLC (Parsippany, NJ) (D) $291,650.00 Affinity Chemical (D) $465,500.00 GEO Specialty Chemicals (D) $659,300.00 C&S Chemicals (D) $710.000.00 Funds are available in the 2015 Budget, I&D Water Fund /I&D Water Operation/Chemicals (Account No. 531-2581-51323). A Pre-Bid Meeting was conducted and one vendor attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Gas Pump Relocation – Event No. 3248. Recommend approval to procure construction services from Central Industries, Inc. in the amount of $110,695.80. The services will be used by Leisure Services and Development Services Departments for the relocation of the fuel dispenser at the Coffee Bluff Marina docks. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. L.B. Central Industries, Inc. (Savannah, GA) (B) $ 110,695.80 Funds are available in the 2015 Budget/Capital Improvements Fund/Capital Improvement Projects/Other Costs/Coffee Bluff Fishing Pier (Account No. 311-9207-52842-RE0309). A Pre- Bid Meeting was conducted and one vendor attended. (B)Indicates local, non-minority owned business. Recommend approval. Lawn and Leaf Bags – Annual Contract Renewal – Event No. 3374. Recommend approval to renew an annual contract for lawn and leaf bags from Dano Enterprises, Inc. in the amount of $40,560.00. The lawn and leaf bags will be maintained in inventory at the Central Warehouse and will be used by various City departments to clear away yard waste and debris. This is the second of two renewal options available. Bids were originally received on May 7, 2013. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 L.B. Dana Enterprises (Stamford, CT) (D) $ 40,560.00 Morrison Chemical (B) $ 49,400.00 All Clean Facilities (D) $ 55,900.00 Zotique Towels & Scrubs (c) $ 68,500.00 Funds are available in the 2015 Budget, Internal Service Fund/Inventory-Central Stores (Account No. 611-0000-11330). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (C)Indicates non-local, minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Enterprise License Agreement – Sole Source – Event No. 3376. Recommend approval to procure an enterprise license agreement from Azteca Systems, Inc. in the amount of $63,990.00. The agreement will be used to maintain Information Technology functions for the City Works System used by the Water Distribution Department. This is a sole source because Azteca Systems is the sole owner of the rights to the enterprise license agreement. Delivery: As Needed. Terms: Net 30 Days. The vendor is: S.S. Azteca Systems, Inc. (Sandy, UT) (D) $ 63,990.00 Funds are available in the 2015 Budget, Water and Sewer Fund /Sewer Maintenance/Other Contractual Services (Account No. 521-2551-51295); Water and Sewer Fund/Lift Station Maintenance/Equipment Maintenance (Account No. 521-2552-51250); Water and Sewer Fund/Water Distribution/Other Contractual Services (Account No. 521-2503-51295); and General Fund/Stormwater Management/Other Contractual Services (Account No. 101-2104- 51295). A Pre-Bid Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Lawson Upgrade – Event No. 3395. Recommend approval to procure a Software as a Service (SaaS) subscription license, upgrade, and conversion services from Infor Global Solutions in the amount of $510,569.60. The agreement will replace the on-premise hardware, software, and annual maintenance fees for the City's general ledger, accounts payables, human resources, purchasing, budgeting, and inventory system software. This upgrade will allow the City to operate critical systems from remote locations via a cloud host. It is also expected that the City will receive a reimbursement from the vendor in the amount of $90,000.00 for annual maintenance paid to date for on premise support, making the net cost for the upgrade $420,569.90. This is a sole source because this vendor is the original provider of this software. It is critical to have maintenance and support from the original provider to ensure authorized, knowledgeable, and timely vendor support when and if it is necessary. Delivery: July 21, 2015. Terms: Net-30 Days. The bidder is: S.S. Infor Global Solutions (Alpharetta, GA) (D) $ 510,569.60 Funds are available in the 2015 Budget, Internal Service Fund/Information Technology/Data Equipment Processing (Account No. 611-1140-51251) and Capital Improvements Fund/Capital 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 Improvement Projects/Lawson ERP Upgrades (Account No. 311-9207-52842-OP0151). A Pre- Proposal Meeting was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Alderman Johnson stated City Manager Cutter brought to Council the beginning stages of what could be considered the compensation plan on the retention for Police and Fire. Upon motion of Alderman Johnson, seconded by Alderman Bordeaux and unanimously carried Council gave their support to the City Manager’s recommendation on the compensation study for all employees to receive the pay they deserve upon completion of the study. Alderman Shabazz stated this is a happy time for her as the Savannah Chatham Metropolitan Police Department is diligently working to increase staff with good men and women to patrol the City of Savannah. In addition, the fire department will receive an increase as well for all of their hard work in protecting the citizens of the City. She thanked Chief Lumpkin and Chief Middleton and their Command Staff for all their hard work and dedication to the City of Savannah. Upon motion of Alderman Johnson, seconded by Alderman Shabazz and unanimously carried the original motion made by Alderman Johnson was amended to include Council’s discussion on their support of the City Manager’s recommendation for the compensation study. Alderman Hall stated he wants the other City employees to understand that the City Manager will be coming back with a recommendation as it relates to them in the grand scheme of things but at this time public safety is paramount and is the priority of Council for the safety of all citizens to be able to recruit and keep the men and women that currently protects the City. Alderman Sprague stated she is pleased with the recommendations coming from the City Manager and looks forward to hearing more about the car situation and seeing the changes on the SCMPD website. Alderman Johnson stated he appreciates the City Manager’s measured approach as compensation is a science and has to be approached very judiciously and carefully. He also stated he appreciates the fact that it was looked at from a holistic public safety approach in terms of police and fire as there are firefighters in the field daily that make things happen as well. Alderman Thomas stated he’s very appreciative for the City Manager and staff for working on the study. He stated the door is open if it needs to be readjusted. He stated he doesn’t want people to be misled that this is only a recruitment tool to bring new officers in as this is also an attempt to retain officers presently on staff. It will be retroactive to June 28th and the changes should be seen on the first paycheck in August. Alderman Osborne also thanked City Manager Cutter stating she could have done this without the approval of Council but it was important to them to show support towards her in this matter. Alderman Bordeaux stated if the City of Savannah is the only municipality that wants more officers the cost will be incurred by the City. He commended the City Manager for approaching the County Manager to help formulate the numbers to work towards the goal of increasing the 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING July 9, 2015 pay and recruitment pay. This cannot be one sided, if there is a police force that has too few officers on the streets of Savannah, it would also mean there will be too few officers on the streets of Chatham County. It cannot and should not be done alone and he urged the County Manager and officials to join the City in giving support to put more officers on the streets. Alderman Bell commended Chief Lumpkin and Assistant Chief Tolbert for the comprehensive study they brought to Council at the work session on June 25 which caught the attention of Council to take the action today. Mayor Jackson stated this has been a joint effort and commended Chief Lumpkin and Assistant Chief Tolbert, City Manager Cutter and staff for bringing the requested information back to Council in a timely manner and getting the job done. She also stated the study will be complete for the other City employees and a recommendation will be brought back to Council. The following announcements were made: Mayor Jackson presented Alderman Sprague with a Certificate of Achievement from the Georgia Municipal Association Conference hosted by the City of Savannah at the Trade and Convention Center last week. Alderman Johnson acknowledged the passing of the Reverend Dr. Ja A. Jahannes sending condolences to his family, individuals that have worked with him at Savannah State University and the many students whose lives he touched. Mayor Jackson stated the Clerk of Council will be preparing a Resolution which will be presented to his family at the Celebration of Life Ceremony to be held later. Mayor Jackson acknowledged the passing of the wife of Mr. John Finney, Coach Richard Washington the husband of Dr. Clemontine Washington, Mayor of Midway, and to Beverly Ellis and family whose mother passed. Alderman Thomas acknowledged the passing of Christopher Barbieri, a member of the Traffic Calming Committee and Savannah Film Commission from the Windsor Forest Community. He also acknowledged the passing of the daughter of Marjorie Weibe-Reed. Alderman Bordeaux stated there’s something special about Savannah, it didn’t just happen it was planned because people sitting in these seats planned, enforced and had a vision for the City of Savannah. He commended Alderman Thomas, Mayor Jackson and the City Manager for all their hard work in getting the situation rectified to make it a more pleasing development. He also commended the developer for going above and beyond. Alderman Bordeaux continued stating unless Council keeps the vision of what they want the City of Savannah to be it will be lost. There being no further business, Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC Clerk of Council 15