Board of Trustees

Village Board of Trustees 09 -24-2013 P a g e | 288 THREE THOUSAND ONE HUNDRED EIGHTY-NINTH REGULAR MEETING Rutherford Hall Village Hall September 24, 2013 A regular meeting of the Board of Trustees of the Village of Scarsdale was held in Rutherford Hall in Village Hall on Tuesday, September 24, 2013 at 8:00 P.M. Present were Mayor Steves, Trustees Brodsky, Eisenman, Lee, Mark, Martin, and Stern. Also present were Acting Village Manager McClure, Village Attorney Esannason, Village Clerk Conking, Assistants to the Village Manager Azrelyant and Goodwin, and Administrative Intern Schnabel. ******** The minutes of the Board of Trustees Regular Meeting of September 10, 2013 were approved as amended on a motion entered by Trustee Mark, seconded by Trustee Brodsky, and carried unanimously. ******** Bills & Payroll Trustee Stern stated that he had audited the Abstract of Claims dated September 24, 2013 in the amount of $1,083,604.76 which includes $53,887.05 in Library Claims previously audited by a Trustee of the Library Board which were found to be in order and he moved that such payment be ratified. Upon motion duly made by Trustee Stern and seconded by Trustee Mark, the following resolution was adopted unanimously: RESOLVED, that the Abstract of Claims dated September 24, 2013 in the amount of $1,083,604.76 is hereby approved. ******** Mayors Comments Mayor Steves stated that he would like to congratulate those involved with the Southern Westchester Food and Wine Festival. He said he was there with his wife and saw a lot of people both from the Village and from outside the Village. His sense was that people enjoyed themselves and thought that it was a very good day. He hoped that the people from outside the Village felt welcomed and that they will come back and visit Scarsdale’s downtown retail establishments. Village Board of Trustees 09 -24-2013 P a g e | 289 Mayor Steves extended a special thanks to the staff. Nothing gets done in any municipality of the magnitude of this event without planning and careful thought on the public safety level, the logistics level, parking, and sanitation. Because this did reflect so well on the Village, the Mayor noted that he received an email from a Mayor of another Village who had visited the Festival with his family; he was very impressed with the manner in which the Festival was run. Mayor Steves informed those present that earlier this evening, the Board met with the outside audit firm for the Village. As required by the State, the Village is required to have an outside independent audit and it is one of the most important responsibilities of the Board of Trustees to be briefed on that audit, to read it and understand its implications; to receive a ‘clean’ opinion. The Financial Statement will be on the Village’s website, www.scarsdale.com, tomorrow. The Financial Statement will provide a detailed insight into the finances of the Village. The document has sections on budget vs. actual, it has the fund structure of the Village, the flow of funds, the balance sheet for the Village, and an extensive narrative that takes the reader through the accounting statements. He urged those interested in this to access it on the website. ******** Manager’s Comments None. ******** Public Hearing Trustee Eisenman introduced a public hearing scheduled for this evening to determine the number of taxicabs to be licensed in Scarsdale in 2014 pursuant to the Village Code. Trustee Eisenman opened the hearing at this time for any comment from the public. As there were no public comments, she moved that the public hearing be closed, seconded by Trustee Brodsky, and carried unanimously. Upon motion entered by Trustee Eisenman, and seconded by Trustee Mark, the following resolution regarding the number of taxicabs to be licensed in the Village of Scarsdale for 2014 was adopted by a unanimous vote: WHEREAS, Village staff has performed the necessary review of the taxi service in Scarsdale pursuant to Article II, Section 272-3 of the Village Code in order to recommend the number of taxicabs to be licensed in the year 2014; and WHEREAS, the Village Board of Trustees approved the issuance of up to twenty-five (25) taxicab licenses in the year 2013; and Village Board of Trustees 09 -24-2013 P a g e | 290 WHEREAS, the Village Clerk issued twenty-two (22) taxicab licenses in the year 2013; and WHEREAS, Village staff has determined that the current number of taxicab licenses available is adequate to maintain the current level of taxi service in the Village; now therefore be it RESOLVED, that pursuant to Article II, Section 272-3 of the Scarsdale Village Code a total of twenty-five (25) taxicab licenses for issuance in 2014 is hereby attached; and be it further RESOLVED, that the Village Clerk is hereby authorized to issue said licenses in accordance with the provisions of the Village Code. ******** Public Comments Carolyn Stevens, 122 Potter Road, Executive Director of the Scarsdale Chamber of Commerce, stated that on behalf of the Chamber she would like to thank the Board of Trustees for their support permitting the use of the Village Center and express the Chamber’s thanks for believing in them; that the Chamber could work with the Village and produce an event that is something that reflects well on the Village. Ms. Stevens stated that she also wanted to express their thanks and gratitude to Village Manager Gatta for mobilizing the Village staff to work on their behalf. She would like to thank everyone and point out what an incredible job they did. The gentleman who owns Party Line and put up the tents told her after one of their meetings before the event that he has done events all over this County and in other surrounding Counties, and he has never seen such a professional Village staff. Everyone who was needed sat at the table for these meetings; everyone tried to problem solve and work together. There was no “buck passing’, everyone worked professionally and wanted to make this a successful event. Village Manager Gatta and Deputy Village Manager Pappalardo could not have been more helpful and professional. Ms. Stevens gave a really special thanks to Justin Datino, formerly of the Village Manager’s office, now with Sanitation. Mr. Datino was with them every step of the way, providing guidance, assistance and showing extraordinary organizational skills. He was there for setup on Saturday night and breakdown on Sunday night. He was there throughout the entire event, solving problems for them and helping them with everything from electrical issues to water issues and garbage pickup. Ms. Stevens stated that they also need to thank Rita Azrelyant who was also there helping them out on Sunday and had also provided help during the planning stages. A special thanks to John Goodwin and Glenn Schnabel for their assistance and their patience. Ms. Stevens continued, thanking Police Chief Brogan and Fire Chief Cain for their help and support and the help of their departments. She especially wanted to thank Village Board of Trustees 09 -24-2013 P a g e | 291 Captain Matturro and Lieutenant Murphy for their very thoughtful input into all the safety, parking and traffic issues. Without their help the event wouldn’t have been quite as successful. She also thanked Fire Marshall Al Mignone for helping them through the regulations surrounding this event to make it safe for everyone. Benny Salanitro and his staff helped with the barricades, trash, electricity and water. Ms. Stevens stated that she really wants the Board to know and understand what a wonderful staff they have. It was a real joy to work with them and the Board should be very proud of their Village staff. She also wanted to extend special thanks to the Baumers, of Baumer Ventures, Inc., who did an incredible job organizing this event. Ms. Stevens stated that the event succeeded beyond their expectations and she hoped that it might bring more business to the Village. Trustee Stern inquired as to whether Ms. Stevens had the actual attendance figures for the event. Ms. Stevens responded that attendance was approximately 7,000 persons. Although tickets were sold, Mr. Baumer explained that this number is estimated based on the number of transactions and people per transaction – there was no admission fee, per se. Although they don’t have an exact number, he is confident that 7,000 – 7,500 attendees is fairly accurate. Trustee Stern stated that the Baumers should be complimented and that one of the great benefits of having this event is from a social aspect and how it enhances the Village and all the benefits that come to those from living in this Village. He expressed his hope that the event is held again next year. Mayor Steves stated that he wanted to make it clear that the organizers understood from the very beginning that the considerable cost that the Village would incur servicing this event would have to be reimbursed, and indeed, they agreed to do so. The Village will be fully reimbursed for any cost incurred for safety, sanitation, and related matters. Gregory Soldatenko, 9 Lenox Place, stated that he wanted to speak about Lot 117 on Farragut Road. He asked the Board to reconsider their position and grant the nonexclusive easement that he requested for an extremely small area. It is already paved; it is the approximate size of a walk-in closet. The Board has already been on-site and can see that the area is used by the public. That includes not only neighbors, but even non- residents of Scarsdale. H stated that babysitters and gardeners park in this area. He stated that they have been unfairly treated over the last several years. They approached the Town in 2010 with their application. In 2012, the Town subsequently voted against their application for relief from frontage requirements. They have been given incorrect official maps, as well as other incorrect information. As recently as last month, his attorney’s letter was withheld from members of the Board of Appeals. Mr. Soldatenko continued, stating that the Board of Appeals correctly granted them a variance from the frontage requirement; however, now on a technical basis we Village Board of Trustees 09 -24-2013 P a g e | 292 require this easement. Their application does not require any changes to the existing roadway. In addition, their application is for a building envelope – a portion of the lot that has no restrictions of any sort. Therefore, he respectfully requested that the Board put their request for an easement on the next Land Use Committee Meeting agenda, and then grant them this easement. Jeannie Mackler, 5 Lenox Place, spoke in regard to her support of the annual Scarsdale Library Book Sale, which she felt was most successful this year. In regard to the comments made by the previous speaker concerning 0 Farragut, Ms. Mackler stated that Marc Carter, a former neighbor familiar with the site and its history, posted comments on the Scarsdale10583 website regarding this issue. She also noted that she and her neighbors appreciate the time and effort the Board of Trustees has put into this issue. She and her neighbors urge the Board to deny the easement request from Mr. Soldatenko. She stated that giving up any amount of Village land is not appropriate. She also noted that many children play in this area and that families bought their properties with the understanding that there would be no development on the subject site. Robert Harrison, 65 Fox Meadow Road, stated that he strongly endorses the Board approval of a resolution on the agenda this evening for the 10th Annual Scarsdale Concours d’Elegance in the Village Center on Sunday, October 20, 2013. He stated that he knew one of the students that had started this event. He also noted that it is interesting that the resolution states that “all proceeds are donated to local service organizations”. In his opinion, that is a good concept for any event that is held in the Village. It appears that the majority of the money raised by the Scarsdale Concours d’Elegance goes to various local charities. He extended his compliments to the Scarsdale Food and Wine Festival held on Sunday, stating that it was well run. Mr. Harrison noted that tomorrow the Board of Trustees has a meeting with the Board of Appeals. He stated that he is concerned about the number of variances the Board of Appeals issues during the year. Scarsdale has a Village Code with restrictions on development. If the Board of Appeals is giving 80-90% approval to those requesting variances, it appears that this defeats the purpose of the Village Code. He hoped that at this meeting tomorrow, that information could be supplied to the public – what percentage of applications are granted approval for variances? The Village should be enforcing the Village Code. Mayor Steves stated that he would like to make an observation in regard to the selection of charities. Scarsdale residents should take interest in the fact that we benefited large and meaningful organizations that may not have a residence here in Scarsdale but reach a lot of people in need. It is important for the Village to have outreach. Our look should be outward; obviously a lot of the people that attended the Food and Wine Festival were from outside the Village, so he did not think we should minimize the opportunity we have as a community to expand our charitable giving beyond the borders. As there were no further comments, Mayor Steves closed the public comments portion of the meeting. Village Board of Trustees 09 -24-2013 P a g e | 293 ******** Finance Committee Trustee Brodsky reported on the Statements of Expense and Revenue for the quarter of fiscal year 2013-2014. General Fund appropriations were 23.47% spent as of August 2013, which is down 0.16% from 23.63% in 2012-2013. General Fund revenues other than property taxes are $5,792,306 through August 2013 compared to $5,133,500 through August 2012, an increase of $658,806. State mortgage tax showed an improvement of $110,000. Property rental income was up $137,000 due to a recent contract settlement with Con Edison which included the period beginning January 1, 2013. This will help offset contract cancellations with other lessees for the 2013-2014 fiscal year. Revenue from Parking Permits and Meter Revenue continues to be steady, showing an increase of $92,100. Sales Tax and Departmental Revenue improved a total of about $64,000 from last year. State aid related to Hurricane Sandy was $400,000, or $365,000 greater than last year. All of this State aid received to date was appropriated to the Capital Projects Fund in the 2013-2014 Budget. Revenue from the Sale of Equipment and other Miscellaneous Revenues dropped $159,000 primarily due to reduced reimbursable overtime. Also, last year’s revenue included $75,000 from the permanent easement related to Boulder Brook. The actual collection of Village taxes through August 31, 2013 is at 97.86% which is up 0.39% from the 2012 collection percentage of 97.47%. As a percentage of the Budget, the 2013-2014 First Quarter Fiscal Year both as to Revenue and Surplus is completely consistent with where the Village was at this time last year. ******** Upon motion entered by Trustee Brodsky, and seconded by Trustee Eisenman, the following resolution regarding De-authorization of the Issuance of $360,000 in Bonds for the Purchase of Various Equipment was approved by the vote indicated below: WHEREAS, the Village Board of Trustees by resolution of March 13, 2012 authorized the issuance of bonds in the amount of $360,000, the proceeds from which were to be used for the purchase of various equipment; and WHEREAS, in accordance with a July 10, 2012 resolution relative to the Fiscal Year 2011-2012 closeout (attached), the Village Board authorized the transfer of $360,000 for the purpose of purchasing said equipment, eliminating the need to borrow; now therefore be it Village Board of Trustees 09 -24-2013 P a g e | 294 RESOLVED, that consistent with prudent financial management practices, the Village Board herein de-authorizes the planned borrowing of $360,000 for the purchase of various equipment, as said purchase was effectuated through the use of available funds pursuant to the Fiscal Year 2011-2012 closeout. AYES NAYS ABSENT Trustee Brodsky None None Trustee Eisenman Trustee Lee Trustee Mark Trustee Martin Trustee Stern Mayor Steves ******** Law Committee Upon motion entered by Trustee Lee, and seconded by Trustee Mark, the following resolution regarding authorization to execute an Agreement with the Scarsdale Teen Center, Inc. was approved by the vote indicated below: WHEREAS, the Village of Scarsdale (Village) and the Scarsdale Union Free School District (District) have provided financial support to The Scarsdale Teen Center, Inc. for its operation since 1998-1999 and are desirous of continuing to fund a recreational and social program for the youth of the community; and WHEREAS, the term of the renewal agreement is for one (1) year commencing September 1, 2013 and terminating August 31, 2014, pursuant to which the Village will provide an annual payment to the Teen Center in the amount of $87,500 payable in two equal installments of $43,750 on September 15, 2013 and March 15, 2014; and WHEREAS, adequate funds are appropriated in the adopted Village Fiscal Year 2013-2014 General Fund Budget to fund the Teen Center and the Board of Education represents that the District will provide an amount of $65,000 for the program, and consistent with past practice, deposit the funds with the Village; and WHEREAS, the Village Board, in conjunction with the Board of Education, will continue to evaluate the future funding of the Teen Center and may continue current levels or reduce annual funding based on program performance and the Teen Center’s ability to increase revenues and operate on a more self-sustaining basis; now therefore be it Village Board of Trustees 09 -24-2013 P a g e | 295 RESOLVED, that the Village Manager is herein authorized to execute the agreement between the Village of Scarsdale and the Scarsdale Teen Center, Inc. in substantially the same form as attached hereto; and be it further RESOLVED, that the Village Board of Trustees herein provides funding to The Scarsdale Teen Center, Inc. for Fiscal Year 2013-2014 in the amount of $87,500.00, and recognizes the representation of the Scarsdale Board of Education to fund an amount of $65,000 for the District’s Fiscal Year 2013-2014; and be it further RESOLVED, that the Village Manager is herein authorized to complete all other administrative acts necessary pursuant to this agreement. AYES NAYS ABSENT Trustee Brodsky None None Trustee Eisenman Trustee Lee Trustee Mark Trustee Martin Trustee Stern Mayor Steves ******** Recreation Committee Upon motion entered by Trustee Lee, and seconded by Trustee Eisenman, the following resolution regarding Temporary Use of Portable Lights by the Recreation Department’s Youth Football Program was approved by a unanimous vote: WHEREAS, the Parks Recreation and Conservation Department conducts a Youth Football Program for children in grades 3 through 8, representing approximately 125 children in the program; and WHEREAS, limited daylight during the months of October and November has made it challenging for volunteer parents and coaches to conduct practice; and WHEREAS, in 2011 and 2012 a resident offered to donate the rental of two (2) portable lights and generator units to be operated and maintained by the coaches at Supply Field for the fall seasons, said equipment the responsibility and liability of the owner; and WHEREAS, the Village Board via resolutions dated September 27, 2011 and September 24, 2012 approved the donation and use for the 2011 and 2012 fall seasons from October 1, 2011 through November Village Board of Trustees 09 -24-2013 P a g e | 296 12, 2011 and from October 1, 2012 through November 21, 2012, three days a week until 7:30 p.m.; and WHEREAS, the use of the lights during the 2011 and 2012 fall seasons did not result in any incidents or complaints; and WHEREAS, the resident has again offered to donate the rental of two (2) portable light units for the fall program, said units to be used from October 1, 2013 through November 22, 2013, three days a week until 7:30 p.m.; and WHEREAS, the Board of Trustees in 2011 and 2012 were grateful for the generosity of the resident, parents, and volunteers and the creative solution which enabled the Scarsdale Youth Recreation Football program to conduct a successful season; now therefore be it RESOLVED, that the Board of Trustees hereby supports the use of temporary lights by the Scarsdale Youth Recreation Football Program for the 2013 season at Supply Field during the period of October 1, 2013 through November 22, 2013, three days a week until 7:30 p.m.; and be it further RESOLVED, that the Board of Trustees again extends their thanks and appreciation to the parents and volunteers that facilitate and participate in the Scarsdale Youth Recreation Football Program. ******** Municipal Services Committee Upon motion entered by Trustee Eisenman, and seconded by Trustee Mark, the following resolution regarding Scarsdale Concours D’Elegance was approved by a unanimous vote: WHEREAS, The Scarsdale Concours Incorporated has requested permission to hold the 10th Annual Scarsdale Concours d’Elegance in the Village Center on Sunday, October 20, 2013 with a rain date scheduled for October 27, 2013; and WHEREAS, this event, for which all proceeds are donated to local service organizations, requires the temporary closure of several streets in the Village Center, including Spencer Place, Harwood Court, Boniface Circle and Chase Road, with the Scarsdale Police Department assisting with the street closures and providing traffic control during the event; and Village Board of Trustees 09 -24-2013 P a g e | 297 WHEREAS, the Scarsdale Concours Auto Show is an event coordinated by dedicated volunteers including former Scarsdale High School students and Village residents; and WHEREAS, the event draws over 100 antique-car participants, hundreds of spectators and dozens of sponsors and has been successfully held in the Village of Scarsdale for the past nine years and involves showcasing vintage and new cars resulting in proceeds exceeding $200,000; and WHEREAS, the Scarsdale Concours Incorporated has provided the Village of Scarsdale Police Department with generous donations over the years, funds of which were used toward the purchase of specialized equipment including a police motorcycle; now therefore be it RESOLVED, that the Village Board is desirous of accommodating this event and grants permission to hold the 10th Annual Scarsdale Concours d’Elegance in the Village Center on Sunday, October 20, 2013 with a rain date scheduled for October 27, 2013; and be it further RESOLVED, that the Village Manager is authorized to execute the attached Village Event Permit form. ******** Upon motion entered by Trustee Eisenman, and seconded by Trustee Mark, the following resolution regarding an Authorization to Execute a Revocable License Agreement for Vehicle Towing Services was approved by the vote indicated below: WHEREAS, the Village currently utilizes three tow companies that work on a rotational basis for general roadside services and removing illegally parked and abandoned vehicles; and WHEREAS, in an effort to improve the collection of unpaid parking tickets, the Village Board recently amended the Village Code to provide for the towing of identified scofflaw vehicles parked in Scarsdale; and WHEREAS, with the inclusion of this added towing operation, Village staff believed it prudent to undertake a Request for Proposal (RFP) process to formalize the towing process through a service agreement with a single vendor; and WHEREAS, on July 8, 2013, the Village Manager submitted an RFP to qualified local towing companies for the purpose of providing motor vehicle towing, motor vehicle storage and related roadside services within the boundaries of the Village of Scarsdale.; and Village Board of Trustees 09 -24-2013 P a g e | 298 WHEREAS, the essential provisions of the RFP included: license agreement for a one (1) year term with an option to renew for three (3) additional one year periods; customer service standards; annual payment to the Village for towing services in Scarsdale; adequacy and condition of fleet of vehicles to be utilized for towing services; size, security, cleanliness and general conditions of storage facility; competitiveness of towing and storage service fees; experience and expertise in vehicle towing; proven ability servicing local governments; completeness and thoroughness of responses and information provided by references; and WHEREAS, six vendors submitted proposals by the submittal date of August 6, 2013 and after reviewing the proposals, the Village staff Selection Committee chose four vendors to interview as follows: Ted Herrmann’s Auto Body, Inc., Scarsdale, NY; Vincent’s Service Station, Inc, Mamaroneck, NY; RJT Motorists Services, Inc., White Plains, NY; and Brendan’s Auto Body, Elmsford, NY; and WHEREAS, all four vendors submitted worthy proposals and are qualified to perform the scope of services identified in the RFP and after an independent rating by each of the Committee members based on a standard format, the Selection Committee chose Vincent’s Service Station, Inc. of Mamaroneck, NY as the preferred towing vendor for the Village and recommended the same to the Village Manager via memo dated August 28, 2013, with the Manager supporting this recommendation; and WHEREAS, staff has negotiated a license agreement with Vincent’s Service Station with the following terms and conditions: 1. One year agreement term effective upon execution of this contract, renewable for three additional one year periods as agreed by both parties; 2. Service Fee Payment to the Village of $3,500; 3. Established Towing and Storage Fees as follows: Vehicles (Passenger Vehicle/SUV/Van) $95.00 plus $5.00/mile Accidents (Clean Up) $21.25/15min or $87/hr Storage (Daily Rate) No Charge for Same Day, $35/Day Towing & Equipment (Wheel Lift/Flatbed) $95.00 plus $5.00/mile Towing & Equipment (Recovery/Wincing) $60.00/half hr Police Impounds (Wheel Lifts/Flat Beds) $95.00 plus $5.00/mile Heavy Duty Tows (10,000lbs>) $95.00 plus $5.00/mile Heavy Duty Tows (10,000lbs-18,000lbs) $150.00/hr Heavy Duty Tows (18,000lbs-33,000lbs) $200.00/hr Heavy Duty Tows (33,000lbs-80,000lbs) $350.00/hr Village Board of Trustees 09 -24-2013 P a g e | 299 4. Indemnification and hold harmless language in favor of the Village and the liability insurance certificate naming the Village as an additional insured; now therefore be it RESOLVED, that the Village Manager is herein authorized to execute a License Agreement with Vincent’s Service Station, Inc., 636 Fenimore Road, Mamaroneck, NY 10543, in substantially the same form as attached hereto, for the purpose of providing motor vehicle towing, motor vehicle storage and related roadside services within the boundaries of the Village of Scarsdale in accordance with the terms and conditions of said agreement; and be it further RESOLVED, that the Village Manager is herein authorized to undertake administrative acts as may be required pursuant to the terms of the agreement. AYES NAYS ABSENT Trustee Brodsky None None Trustee Eisenman Trustee Lee Trustee Mark Trustee Martin Trustee Stern Mayor Steves ******** Mayor Steves stated that he would like to direct the public’s attention to the opening sentence in the second Whereas clause, “this is in part our effort to improve the collection of unpaid parking tickets in the Village”. We will tow, it is not fair to the rest of the Village for people to ignore their parking tickets. This was an effort at improving the contract; do not lose sight of the underlying purpose. ******** Upon motion entered by Trustee Stern, and seconded by Trustee Mark, the following resolution to award VM Contract #1161 – Furnish and Deliver Hydrant Parts and Hydrants was approved by the vote indicated below: WHEREAS, the Village owns and operates a total of 953 fire hydrants located throughout Scarsdale and annually lets a Village Manager Contract to procure said hydrants and hydrant parts for repair and replacement; and WHEREAS, the Village Manager reports that he publicly advertised for the Village Board of Trustees 09 -24-2013 P a g e | 300 receipt of bids on August 23, 2013 and notified three vendors of VM Contract #1161 – Furnish and Deliver Hydrant Parts & Hydrants; and WHEREAS, pricing for the contract is required on both a unit bid and lump sum basis permitting the Village to award the contract to one or more vendors for either method in the best interest of the Village; and WHEREAS, on the bid opening date of September 10, 2013, two sealed bids were received with the low bids received for each of the individual bid items varying between the two bidders; and WHEREAS, the lowest responsible bids for Items 1 – 62 as identified on the September 10, 2013 Bid Opening Tabulations sheet, attached hereto and made a part hereof, were received from Blackman Plumbing Supply Co., Inc. 2700 Route 112, Medford, NY 11763 for the lump sum total of $48,862.46; and WHEREAS, the lowest responsible bids for Items 63 and 64 as identified on the September 10, 2013 Bid Tabulation Sheet were received from Everett J. Prescott, Inc., 198 Ushers Road, Round Lake, NY 12151 for the lump sum total of $18,032.04; now therefore be it RESOLVED, that VM Contract #1161 – Furnish and Deliver Hydrant Parts & Hydrants, be awarded to the lowest responsible bidder for Items 1 – 62, Blackman Plumbing Supply Co., Inc. 2700 Route 112, Medford, NY 11763, at the unit bid prices identified on the attached Bid Tabulation Sheet, not to exceed budgeted appropriations; and be it further RESOLVED, that VM Contract #1161 – Furnish and Deliver Hydrant Parts & Hydrants, be awarded to the lowest responsible bidder for Items 63 and 64, Everett J. Prescott, Inc., 198 Ushers Road, Round Lake, NY 12151, at the unit bid prices identified on the attached Bid Tabulation Sheet, not to exceed budgeted appropriations; and be it further RESOLVED, that the Village Manager is hereby authorized to execute VM Contract #1161 – Furnish and Deliver Hydrant Parts & Hydrants on behalf of the Village of Scarsdale with said Blackman Plumbing Supply Co., Inc. 2700 Route 112, Medford, NY 11763 and Everett J. Prescott, Inc., 198 Ushers Road, Round Lake, NY 12151; and be it further RESOLVED, that the cost of items purchased pursuant to VM Contract #1161 – Furnish and Deliver Hydrant Parts & Hydrants be charged to the Water Department Budget, Account EWS-8310- Village Board of Trustees 09 -24-2013 P a g e | 301 DSTRB-OP/MT-400 423, not to exceed budgeted appropriations; and be it further RESOLVED, that the Village Manager is hereby authorized to undertake administrative acts as may be required pursuant to the terms of the contract. AYES NAYS ABSENT Trustee Brodsky None None Trustee Eisenman Trustee Lee Trustee Mark Trustee Martin Trustee Stern Mayor Steves ******** Personnel Committee Upon motion entered by Trustee Martin, and seconded by Trustee Eisenman, the following resolution regarding authorization to execute a Collective Bargaining Agreement with Local 456 of the International Brotherhood of Teamsters – Facilities Maintenance was approved by the vote indicated below: WHEREAS, the Village of Scarsdale (“Village”) and Local 456 of the Uniformed International Brotherhood of Teamsters, Facility Maintenance (“IBT Facility Maintenance”) are parties to a Collective Bargaining Agreement that expired on May 31, 2013; and WHEREAS, changes to the terms and conditions of employment were agreed upon by the parties and placed in the form of a Memorandum of Agreement dated September 13, 2013; and WHEREAS, the membership of IBT Facility Maintenance approved the terms and conditions contained in the Memorandum of Agreement; and WHEREAS, the Memorandum of Agreement between the Village and IBT Facility Maintenance regarding the terms and conditions of employment for the period June 1, 2013 through and including May 31, 2016 is being presented for approval by the Village of Scarsdale Board of Trustees; now therefore be it RESOLVED, that the Memorandum of Agreement between the Village of Scarsdale and IBT Facility Maintenance dated September 13, 2013 regarding the terms and conditions of employment for the period Village Board of Trustees 09 -24-2013 P a g e | 302 June 1, 2013 through and including May 31, 2016 is hereby approved; and be it further RESOLVED, that the Village Manager and Human Resources Director are hereby authorized to execute a Collective Bargaining Agreement for the period June 1, 2013 through and including May 31, 2016 between the Village of Scarsdale and IBT Facility Maintenance incorporating the terms and conditions of said Memorandum of Agreement. AYES NAYS ABSENT Trustee Brodsky None None Trustee Eisenman Trustee Lee Trustee Mark Trustee Martin Trustee Stern Mayor Steves ******** Other Committee Reports: Trustee Stern reported that he attended a meeting of the Cable Television Committee and the Committee is making a lot of progress in presenting new programs for the Village. He noted that the July 4th festivities were recorded by the Committee and aided by the Village staff. This was presented on the Village cable channel. The goal of the Committee is to record more of these public events to share with the whole community on the cable channel. The Committee would also like to air shows that would interest a lot of the Village residents. The first one that they are trying to put together is a show entitled “Anyone Can Cook” and involve residents of the Village. In addition, with respect to funds that the Village Board allocated for cable equipment, the Committee has sent their recommendations to Assistant to the Village Manager Azrelyant. The Village is in the process of purchasing this equipment which will enable the implementation of the new programs. Mayor Steves noted that the cable channel is an asset to the Village and with the help of the Cable Television Committee, the Village hopes to make the most of it. ******** Liaison Reports None. ******** Written Communications Village Board of Trustees 09 -24-2013 P a g e | 303 None. ******** Future Meeting Schedule Mr. Steves noted earlier he mentioned that the Board met with the Auditors to go over the Financial Statements. The Financial Statements, which have the most comprehensive presentation of the financial position of the Village will be on the Village website, www.scarsdale.com. Mr. Steves announced the following future meeting schedule:  Wednesday, September 25, 2013 – Committee of the Whole – 6:30 P.M. – Third Floor Meeting Room  Wednesday, September 25, 2013 – Joint Land Use & Law Committee – 7:15 P.M. (Anticipated start time immediately following Committee of the Whole meeting at 6:30 P.M.) – Third Floor Meeting Room  Tuesday, October 1, 2013 – Land Use Committee Meeting – 6:55 P.M. – Third Floor Meeting Room  Tuesday, October 8, 2013 – Committee of the Whole – 6:00 P.M. – Trustees’ Room  Tuesday, October 8, 2013 – Agenda Meeting – 7:30 P.M. – Trustees’ Room  Tuesday, October 8, 2013 – Board of Trustees Meeting – 8:00 P.M. – Rutherford Hall  Tuesday, October 22, 2013 – Municipal Services Committee Meeting – 6:30 P.M. – Trustees’ Room  Tuesday, October 22, 2013 – Agenda Meeting – 7:30 P.M. – Trustees’ Room  Tuesday, October 22, 2013 – Board of Trustees Meeting – 8:00 P.M. – Rutherford Hall  Monday, October 28, 2013 – Committee of the Whole – 6:30 P.M. – Trustees’ Room ******** There being no further business to come before the Board the meeting adjourned on a motion entered by Trustee Eisenman, seconded by Trustee Mark, and carried unanimously at 8:56 P.M. Donna M. Conkling Village Clerk