Board of Trustees

Village Board of Trustees 02-10-2015 P a g e | 72 THREE THOUSAND TWO HUNDRED TWENTY-FIFTH REGULAR MEETING Rutherford Hall Village Hall February 10, 2015 A Regular Meeting of the Board of Trustees of the Village of Scarsdale was held in Rutherford Hall in Village Hall on Tuesday, February 10, 2015 at 8:00 P.M. Present were Mayor Steves, Trustees Brodsky, Lee, Martin, Pekarek, and Samwick. Also present were Village Manager Gatta, Deputy Village Manager Pappalardo, Village Attorney Esannason, Village Treasurer McClure, Village Clerk Conkling, and Assistant to the Village Manager Schnabel. ******** The minutes of the Board of Trustees Regular Meeting of January 27, 2015 and the continuation of that meeting on Thursday, January 29, 2015 were approved on a motion entered by Trustee Martin, seconded by Trustee Brodsky, and carried unanimously. ******** Bills & Payroll Trustee Samwick stated that he had audited the Abstract of Claims dated February 10, 2015 in the amount of $1,254,676.56 which includes $26,030.32 in Library Claims previously audited by a Trustee of the Library Board which were found to be in order and he moved that such payment be ratified. Upon motion duly made by Trustee Samwick and seconded by Trustee Martin, the following resolution was adopted unanimously: RESOLVED, that the Abstract of Claims dated February 10, 2015 in the amount of $1,254,676.56 is hereby approved. Trustee Samwick further reported that he had examined the payment of bills made in advance of a Board of Trustees audit totaling $138,780.50 which were found to be in order and he moved that such payment be ratified. Upon motion duly made by Trustee Samwick and seconded by Trustee Brodsky, the following resolution was adopted unanimously: Village Board of Trustees 02-10-2015 P a g e | 73 RESOLVED, that payment of claims made in advance of a Board of Trustees audit totaling $138,780.50 is hereby ratified. ******** Mayors Comments Mayor Steves stated a report from Trustee Pekarek will be given later as Liaison to the Sustainability Committee with respect to the County’s consideration of banning or regulating plastic bags and styrene containers. He stated that he would like to make an observation consistent with his positon on mulching and a few other issues that the Board has addressed. This Board has expressed support in general for doing something to bring control to these items. The exact manner in which that plays out; the Village will work with the County and follow what they determine. However, as with mulching, there are some fundamental ways in which people can deal with this matter immediately, and that is to bring bags into the store. It is frustrating when it comes down to having to make laws to force people to do things that make sense to do generally. He suggested that as this matter makes its way through the legislative process, the members of the community should bring bags with them to the store so it becomes a habit. It is easy to do and is good for the environment. As a government there are some things that should not have to be done to regulate actions and impose fines for violations. He asked people to make the simple step by bringing their own bags when they shop. ******** Managers Comments None. ******** Public Hearing Trustee Martin will open a public hearing that was scheduled for this evening to receive comments on a proposed local law authorizing the Board of Trustees to adopt a budget for the 2015-16 Fiscal Year that requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c. Before he opened the public hearing, however, he stated that the Village Board and Village Manager and staff have been working hard and it appears that the Village will stay under the 2% cap. Having said that, Trustee Martin opened the public hearing for comments. Robert Harrison, Chair, Scarsdale Taxpayer Alert, stated that he has attended some of the Board’s Finance Committee meetings over the last month or so and complimented the Village Manager and the staff that worked on the budget. He understands that to pass this local Village Board of Trustees 02-10-2015 P a g e | 74 law gives the Village the flexibility whether or not in the end it is necessary to go over the cap. He felt that there is no reason the Board shouldn’t adopt this to give them flexibility. However, the good part of this for the residents is that the Board seems to be moving toward being under the tax cap. Mr. Harrison noted that there are a lot of potholes in the Village and he has been a longtime proponent of doing major road repair, perhaps through a bond issue. He hoped that the Village would allocate more capital toward road repair when it’s all said and done for the next year. He again complimented the Board and staff for their efforts. As there were no further public comments on this local law, Trustee Martin closed the public hearing. Village Manager Gatta explained that this year there was a change in the law; the way the cap works whereas generally it would be very understandable and reasonable for a municipality to protect itself in case it determined it was going to come in under the cap but may have made a small calculation error and because of that error would be punished with some State aid withheld or fines. Albany does not agree that a municipality trying to protect itself is reasonable. If a resolution is adopted to override the cap and even though you do not override the cap, then you will not be given credit for staying under the cap. This year, the Village cannot do what it has done in past years, and just to be safe cannot adopt this item. If the Village adopts it and stays under the cap, it doesn’t count. Mayor Steves noted that the Village still has time to pass the resolution is something changes in the budget estimates. Mayor Steves stated that this item will be tabled and it was noted for the record that there was no community opposition but indeed, support for adopting the resolution. However, at this point it is unlikely that the Board will do such. Upon motion entered by Trustee Martin, and seconded by Trustee Brodsky, the Local Law authorizing the Board of Trustees to adopt a budget for the 2015-16 Fiscal Year that requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c was tabled by a unanimous vote. ******** Public Comments Michelle Sterling, Brayton Road, stated that she would like to ask some follow up questions of the Board. With respect to the leaf resolution, the Board has mentioned in the past that by the end of March there would be some sort of resolution. She also heard that there might be another hearing and she asked the Mayor to give her a date when this will happen. Similarly, with respect to the plastic bag and polystyrene report that was put before the Board, she stated that she would like to know if there will be a public discussion or a hearing about this matter. Village Board of Trustees 02-10-2015 P a g e | 75 She also asked the Board to issue a resolution supporting the County with regard to the plastic bag and styrene regulations and be a leader in this, getting our County Legislator on board as well. She didn’t want to wait for the County to make a decision and felt that Scarsdale should make a stand right now. Ms. Sterling mentioned that she was at a County meeting today concerning the proposed plastic bag/styrene regulations and noted that many people were there from many towns. She noted that one of the things that came out in this meeting was that education alone doesn’t work when it comes to sustainability. Sometimes you need legislation to change people’s behavior and to make people do this. It is unfortunate, but it is necessary. Ms. Sterling again asked Mayor Steves for a date for planning purposes if there is going to be a hearing on either of those two issues. She would like a concrete date. Mayor Steves responded that the Board does not have a date on either of those issues as of yet. The Board has not planned a public hearing on the plastic bag/polystyrene issue. The Village is monitoring that and he has spoken to County Legislator Ben Boykin on this and expressed the Village’s general support on the concept. In terms of the specifics, the Board feels that this needs to be a County wide effort; it cannot work effectively, in the Board’s judgment, otherwise. There is a genuine sense on the Board that the Village needs to do something. Regarding the mulching issue, Mayor Steves stated that the Village will continue to do education and reach out to the community. As of now, there is budget provision in our budget discussions to continue picking up the leaves as is currently done now. There will be public hearings on the budget. Ms. Sterling asked how there would be resolution on the leaf mulching. She stated that this was put forward by the Board in August – where is that going to land? Mayor Steves stated that at this point, the sense of the Board is that money will be provided in the budget and continue to educate the community. The budget will be adopted by another Board, not this constituted Board. If she is asking the Board if they are going to pass the resolution that had been originally proposed, the answer is that currently there is no plan to do that. Ms. Sterling stated that she was not clear on the Mayor’s statement; she knows that the Mayor has stated in the past that something was going to happen at the end of March. Mayor Steves replied that he has said consistently that the issue of mulch for this year would play out during the budget process. That decision is a combination of things – to what extend the Village continues with education and to what extent the Village continues funding for the method that has been used to pick up leaves. Right now, as the budget is formulated for the next fiscal year, the Village will continue the education process on mulching and sufficient monies will be provided if in fact no other action is taken during the course of the next fiscal year. The Village is planning right now to have sufficient money in the budget. That is not Village Board of Trustees 02-10-2015 P a g e | 76 equivalent to saying that another Board won’t do something different. There is no plan at this time to cut off funding for the Village’s traditional method of picking up leaves. Right now the prudent part of the planning process dictates that the Village provides sufficient money in the budget for the traditional method. Ms. Sterling replied that it appears that the Board is planning the same way as in all the past years in the budget, so basically, there is no change and it will probably be the next Board that will have to pick this back up. So, it’s just out there with no date and status quo because it’s the same as last year. The education will be there but in terms of resolution/legislation or additional hearings there are no dates. She asked Mayor Steves if he would consider planning another hearing or public discussion so that there could be some resolution either for or against? Mayor Steves stated that he would like to speak to his colleagues about whether or not that would be appropriate. But again, things have to happen in certain order and they don’t necessarily reflect the ultimate outcome. The next decision process of this will come at the budget time and he has informed her of where the Board is in the budget process. The budget has to go through additional iterations and for now, the Village is budgeting money. There is nothing in the budget that says that is the only way they are going to deal with leaves next fall. Ms. Sterling informed Mayor Steves that he has to understand that she chairs the Sustainability Committee. There are 30 people on the Committee and 400 members. They have backed this report. There are some citizens that are not for change, but there are a lot of citizens that are for change. She is here representing them, and while she understands what the Mayor is saying, he has to understand her position that she is trying to move forward on this issue that is important to a lot of people. She asked the Board to please consider that. Michael Rubin, Member, Cable Television Commission, thanked the Board and the Village staff. The Cable Commission has made some drastic changes to the operation of public access and the changes that they have made could only have happened from the cooperation of the Mayor, Board of Trustees, the Village Manager, and the Deputy Village Manager. The Cable Television Commission has turned around public access and they believe the Village is on its way to have a public access channel that is of the quality that the residents expect and deserve. On Friday morning, Scarsdale will have its own website dedicated to the public access channel. He invited the residents to go to the website, www.scarsdalepublictv.com, and log in to what they consider to be a very interesting, informative and entertaining website. Videos are available on the website that are entertaining and informative. Mr. Rubin continued, stating that the Scarsdale channel has been completely renovated, SPTV, where one will be able to see videos involving various topics including documentary videos, Scarsdale Volunteer Fire Department videos, a video regarding the Dogs of Scarsdale, a Scarsdale Library video and a video regarding texting and driving. These videos were produced by two gentlemen – Jamie Cymbrowitz and George Amato who have donated their time with very interesting videos. There is also a new Cable Coordinator, Kelvin Guevara who has recorded the installation of our new Police Chief and an interview of the retiring Police Chief, John Brogan, which is being prepared for a broadcast on the cable channel. He encouraged all Village Board of Trustees 02-10-2015 P a g e | 77 residents who are interested in public access to volunteer and participate in this great asset which has long been dormant on the cable channel. Robert Harrison, Chair, Scarsdale Taxpayer Alert, noted that in 1989, the Village had hired a consultant for $100,000 to draw up a Bulk Volume Law which would have forced homeowners to hire engineers and architects to calculate the bulk volume underneath one’s roof before they would be allowed to do any alterations or additions to their house. It was a no bid contact, and put an extra onus on the residents. He mentions this as a comparable to J.F. Ryan Associates who the Board approved at the last meeting for a $245,000 no bid contract to do a revaluation starting with values of July 1, 2015 for a new assessment roll for 2016. From a FOIL request he submitted, he had a copy of a memo from Village Manager Gatta and Village Assessor Albanese dated November 5, 2014 to the Board. There is one paragraph in there regarding the recommended vendor – “qualified potential vendors in this highly technical field which are limited in number were researched and considered”. Mr. Harrison stated that he and others in the community would like to see who the other vendors were. He asked the Board members if they knew who the other vendors were. Mr. Ryan is based in Massachusetts – what is his firm like, how big is his business? Tyler Technologies won a competitive bid as one of the two top firms in the nation to do the revaluation. The Village paid that firm over $1 million and then Mr. Ryan was hired as a monitor, to monitor Tyler Technologies. As he understands it, Mr. Ryan was paid approximately $115K for the 2014 revaluation. If Mr. Ryan didn’t think Tyler Technologies was doing a good job, why didn’t he tell us at that time? Mr. Harrison continued, stating that Trustee Samwick stated at the last meeting that the consultant should be before the community so it will be understood what he will do for the residents. Why should the 2016 revaluation be done when the 2014 revaluation hasn’t been completed? He is asking the Board to reconsider and repeal the authorization to spend $245K of hard earned taxpayer money for something that really won’t benefit Scarsdale. He cited postings on Scarsdale10583 objecting to the revaluation and his own letter to the Editor in the Scarsdale Inquirer regarding this subject. He noted that in his letter, which he read before the Board, he urged residents to contact Mayor Steves through his email on the Village website. He was sure that the Mayor must have received several emails as a result of his letter. He stated that in his opinion, there has not been enough contact between the Village Board and the residents concerning this matter. Mayor Steves responded to Mr. Harrison, stating that first, he reads his email every day, several times a day and respond personally. He has not seen a number of emails on this subject; perhaps one or two. Secondly, the logical flow of Mr. Harrison’s comments started with this contract the Village had on FAR and the supposition is the Village wasted that money and the Village is now wasting this money and that is a total non sequitur. To start out with those kinds of comments and set a tone that the Village doesn’t know what it is doing and wasting money without the substance, you will get a lot of people to agree in general. Mayor Steves stated that he may agree with Mr. Harrison’s comment that the Village may not have communicated this as well as well they could have and the Village will continue to communicate. The Village has made every effort; this is a very difficult topic to communicate. This Board has been as open through the revaluation process as they could conceivably be. Village Board of Trustees 02-10-2015 P a g e | 78 Mayor Steves stated that he resented the sense that the tying in of no bid contracts like it is sinful and deceitful – they happen; the community has the right to rely on the professional staff to make decisions which they clearly have the right to do within the procurement law. This Board has a right after its due diligence to rely on the professional staff. Therefore, that part of it should be taken out of the question. In trying to bring the values in the community to the point that we are comfortable in going forward with a substantially less frequent and less expensive process – do we believe we are there? No, but we believe we can get there through this relatively inexpensive process, part of which will be paid with monies that the Village borrowed to do the revaluation last time. We are not going to do $250K revaluations every year. We will do periodic changes to the assessment role. Some methodologies going forward will be substantially less costly and will be the more frequent ones used. None of this had been done since the late 1960’s. Let’s separate the issues – does this Board feel that going forward this process needs to take place to bring future generations and future years of this process to be done correctly – yes we do and we feel that the professional staff has brought to us the best people to do it. As there were no further comments offered by the public, Mayor Steves closed the public comments portion of the meeting. ******** Land Use Committee Upon motion entered by Trustee Lee, and seconded by Trustee Brodsky, the following resolution regarding a Subdivision Recreation Fee for 30 Murray Hill Road, Section 14, Block 5, Lots 32, 33 was adopted by a unanimous vote: WHEREAS: Section 7-730-4 of New York State Village law authorizes planning boards to reserve land in a subdivision for park, playground or other recreational purposes, and take money in lieu of land in cases where suitable park lands of adequate size cannot be properly located on a subdivision plat, the amount of said money to be established by the Village Board of Trustees; and WHEREAS: on December 10, 2014, the Planning Board approved the two lot subdivision creating one new buildable lot at 30 Murray Hill Road, identified on the Village tax map as Section 14, Block 5, Lots 32, 33, after finding the proposed subdivision would not have a significant negative environmental impact pursuant to SEQRA; and WHEREAS: on January 28, 2015, the Planning Board recommended a payment in lieu of contribution of land as the dedication of land for park, playground or recreation purposes is not feasible in view of the small amount of land available in this two lot subdivision; and Village Board of Trustees 02-10-2015 P a g e | 79 WHEREAS: the Village Department of Parks, Recreation and Conservation provides a variety of facilities to meet the interests and needs of the community which includes parks, playgrounds, ball fields and an outdoor pool; and WHEREAS: the Village Department of Parks, Recreation and Conservation has a Five Year Capital Plan which calls for the replacement of facilities and equipment as well as additional facilities that will be needed in the future; now therefore be it RESOLVED: the Board of Trustees hereby accepts the recommendation of the Planning Board that the applicants, Nicola and Robert Ansell, pay to the Village an amount equal to 5% of the $1,850,000 Guideline Value of a lot in the A-1 zoning district pursuant to the 2007 Subdivision Recreation Fee Schedule, or $92,500, in lieu of a contribution of land for park, playground or other recreational purposes for the one new buildable lot resulting from the subdivision of property at 30 Murray Hill Road, identified on the tax map of the Village of Scarsdale as Section 14, Block 5, Lots 32, 33. ******** Upon motion entered by Trustee Lee, and seconded by Trustee Samwick, the following resolution regarding the 4 Weaver Street Building Permit was adopted by the vote indicated below: WHEREAS, Frederick S. Fish Investment Company – 32 Scarsdale, LLC (hereinafter “F. S. Fish”) is the owner of property located at 2-4 Weaver Street, known on the official tax map of the Village as Section 18, Block 2, Lot 88, which is zoned Business A; and WHEREAS, F. S. Fish has proposed development of the 2-4 Weaver Street property to include a three story, 11 unit multi-family building, including one Fair and Affordable Housing unit on top of a parking deck containing 25 residential parking spaces over an existing surface parking lot; said building to be identified by the address of 4 Weaver Street; and WHEREAS, the proposed project includes the conveyance of several parcels of land owned by the Village of Scarsdale identified on the official tax map of the Village as Section 18, Block 2, Lots 89 and 90, and an additional 5,715 sq. ft. for a total of 14,634 sq. ft. (hereinafter “Village owned land”); and WHEREAS, in August 2011, after much deliberation, the Village Board agreed to a “Non-Binding Term Sheet” for the potential sale of Village land which included various restrictions on both the Village owned land and privately owned property, as well as certain conditions on the potential development of the properties; and Village Board of Trustees 02-10-2015 P a g e | 80 WHEREAS, on January 22, 2014 the Planning Board approved the application of F. S. Fish, in part, contingent upon the sale and conveyance of the aforementioned Village owned land; and WHEREAS, on May 28, 2014 the Land Use Committee (“LUC”) of the Village Board met to discuss a proposed change to the site plan which involves converting the interior of the tavern building, located at 2 Weaver Street, from a full scale restaurant to three (3) residential apartments and a 1200 square foot extension to the rear of the tavern building, which the Village Board preliminarily determined, subject to an elevation drawing, was not inconsistent with the terms of the Non-Binding Term Sheet; and WHEREAS, on September 9, 2014 F.S. Fish received aesthetic approval from the BAR for the proposed changes to the tavern and main building, and on September 17, 2014 received final site plan approval from the Planning Board for their amended site plan which converts the tavern building at 2 Weaver Street to three residential apartments; and WHEREAS, Section 132-6 of the Village Code authorizes the Village Board to set fees by resolution for all building permit applications, said fees established for FY 2014-15 by Village Board resolution dated February 25, 2014, in accordance with the Village-Wide Fees and Charges Schedule which establishes a Building Permit Fee of $72,000 for projects estimated to cost over $5,000,000, plus an additional fee to be set by the Village Board; and WHEREAS, the Building Inspector has determined that separate building permits will be issued for the project as follows: 4 Weaver Street - one for the new building (core and shell) and one for each of the interior “fit and finishes” of the 11 units; 2 Weaver Street - one for the rear building extension and tavern interior renovations and one for each of the interior “fit and finishes” of the three units; and WHEREAS, the applicant submitted detailed plans and specifications with estimated project construction costs of $6,575,000 for the new building at 4 Weaver Street, said estimate and plans reviewed by the Village Building Inspector, and the Village’s independent Architect/Engineer, as further explained below, with the construction cost estimates submitted utilized to calculate the Building Permit fee; and WHEREAS, the Declaration of Covenants and Restrictions in the contract of sale between F. S. Fish and the Village for the sale of Village property was approved by the Village Board on September 23, 2014 (resolution attached), and acknowledges the Village’s retention of an independent Architect/Engineer to monitor the project design and construction in accordance with the building plans approved by the land use boards and Village Board of Trustees 02-10-2015 P a g e | 81 the New York State Uniform Building and Fire Prevention Code respectively; said independent Architect/Engineer engaged by the Village pursuant to a professional service agreement approved by resolution of the Village Board dated October 14, 2014 (resolution attached); and WHEREAS, pursuant to Section 132-6 of the Village Code, it is now necessary for the Board of Trustees to establish a final Building Permit cost for the construction project at 4 Weaver Street, a portion of which will fund the aforementioned independent architectural/engineering services; and WHEREAS, the $72,000 portion of the Building Permit Fee ($72,000 for the first $5 million) computes to $14.40 per $1,000 of the estimated construction cost, and it is reasonable to maintain that same ratio for the balance of $1,575,000 in estimated construction costs, which computes to $22,680, and as such and subsequent to the Building Inspector’s review of the project plans and specifications, a total building permit fee of $94,680 is recommended; now therefore be it RESOLVED, that the Village Board of Trustees herein establishes a building permit fee of $94,680 for the building construction at 4 Weaver Street based on an estimated cost of construction of $6,575,000 requiring a payment of $94,680, in accordance with the FY 2104-15 Fees and Charges Schedule; and be it further RESOLVED, that the building permit fee of $94,680 shall be paid in full by F. S. Fish prior to the issuance of any partial building permits and the final building permit; and be it further RESOLVED, that the additional building permits and the associated fees for the interior fit and finishes for each of the 11 residential units based on the specific schedule of values for each of the units, shall be issued by the Building Inspector; and be it further RESOLVED, that should the affidavit of final cost to be submitted by F.S. Fish be in excess of the $6,575,000 estimated cost of construction, F.S. Fish shall pay a proportional fee of $14.40 for each additional $1,000 of final costs in excess of $6,575,000. AYES NAYS ABSENT Trustee Brodsky None Trustee Stern Trustee Lee Trustee Martin Trustee Pekarek Trustee Samwick Mayor Steves Village Board of Trustees 02-10-2015 P a g e | 82 ******** Municipal Services Committee Upon motion entered by Trustee Pekarek, and seconded by Trustee Lee, the following resolution regarding Authorization to Enter Into an Agreement for On-Line Streaming Video Services was adopted by the vote indicated below: WHEREAS, local municipalities throughout the country have increasingly been exploring various opportunities to enhance services provided to their residents via the internet; and WHEREAS, the Village’s Cable Television Commission, in its fall 2014 proposal to the Board of Trustees, expressed its desire to provide the viewing of Village Board of Trustees meetings via the internet through the Village website and recommended the services of Swagit Productions of Plano, Texas to accomplish this task; and WHEREAS, Village staff researched the major nationwide vendors of streaming video services, including Swagit Productions, Board Docs and Granicus, and found that the services offered by Swagit best fit the streaming video needs of the Village; and WHEREAS, in addition to the live and on-demand streaming video services on the Village website, Swagit’s services include: indexing the meeting agenda items allowing users the ability to jump directly to a particular item; searching multiple meetings by topic; and archiving Board meetings on the network indefinitely; and WHEREAS, staff contacted representatives from Swagit’s Westchester County municipal clients, specifically the City of White Plains, Town of Greenburgh and Village of Mamaroneck, all of whom expressed their extreme satisfaction with Swagit’s product, services, reliability and on- going maintenance; and WHEREAS, staff has negotiated a proposed consultant agreement with Swagit for the aforementioned services for a four year term with a one-time equipment cost of $4,235.00 and a monthly service fee of $500.00 or $6,000.00 annually, said fee including free service for the initial six months of the agreement; now therefore be it RESOLVED, that the Village Manager is herein authorized to enter into an agreement with Swagit Productions, LLC, 850 Central Parkway E., Suite 100, Plano, Texas, 75074, in substantially the same form as attached hereto and made Village Board of Trustees 02-10-2015 P a g e | 83 a part hereof, for a term of four years with annual renewal options thereafter, for services including live and on-demand streaming Village Board of Trustees meetings via the internet and accessible through the Village’s website, indexing of these meetings by topic and hosting and public access of these indexed meetings; and be it further RESOLVED, that the cost of the one-time fee of $4,235.00 for the purchase of equipment necessary to stream the video, be charged to the Village’s Public, Educational and Governmental (PEG) fund, Account No. H-1997- 961-2011-106 - Eqp-CATV-Studio and the monthly service fee of $500.00 for the indexing, streaming and hosting of these meetings be charged to the General Fund Account No. A-1230-CABLE-ADMIN-400 499 - Contractual Expense, subject to the availability of adequate annual budget appropriations; and be it further RESOLVED, that the Village Manager shall take all administrative acts associated with the execution and implementation of said consultant agreement. AYES NAYS ABSENT Trustee Brodsky None Trustee Stern Trustee Lee Trustee Martin Trustee Pekarek Trustee Samwick Mayor Steves ******** Recreation Committee Upon motion entered by Trustee Samwick, and seconded by Trustee Martin, the following resolution regarding Establishing Fiscal Year 2015-16 Recreation Fees and Charges was adopted by the vote indicated below: WHEREAS, the Department of Parks, Recreation and Conservation annually reviews it’s Recreation Fees and Charges with input from the Advisory Council on Parks and Recreation and the Board of Trustees’ Finance Committee; and WHEREAS, the proposed Fiscal Year 2015-16 Fee Schedule was reviewed with the Advisory Council on Parks and Recreation at their December 10, 2014 meeting and all program fees were supported and approved by the said Council; and WHEREAS, the Village Board’s Finance Committee reviewed the proposed Fiscal Year 2015-16 Fees and Charges Schedule at their January 15, 2015 meeting and supported the proposed fee changes as presented; and Village Board of Trustees 02-10-2015 P a g e | 84 WHEREAS, for Fiscal Year 2015-16, program fee increases are provided for the following new and existing programs, as detailed in the January 8, 2015 memorandum attached hereto;  Tennis Lessons  Indoor Tennis Lessons  Tennis Camps  Youth Day Camp  Soccer Camp  Sports Camp  Teen Travel Camp  Platform Tennis Lessons  Halloween Window Painting  Cheerleading – Stunting  Youth Football  Kick Start  Trips – Middle School  Total Body Fitness  Youth Sports Fee – Basketball  Youth Sports Fee – Soccer  Youth Sports Fee - Softball  Soccer – Fundamental/Major League  Softball  Fitness For Kids  Early Morning Swim  Learn to Swim  Pool Birthday Party  Pre-School Paddlers  Splash N Play Camp; now therefore be it RESOLVED, that the Fiscal Year 2015/16 Recreation Fees and Charges Schedule, dated January 8, 2015, attached hereto and made a part hereof, is herein adopted and shall remain in effect unless amended by resolution of the Village Board of Trustees. AYES NAYS ABSENT Trustee Brodsky None Trustee Stern Trustee Lee Trustee Martin Village Board of Trustees 02-10-2015 P a g e | 85 Trustee Pekarek Trustee Samwick Mayor Steves ******** Mayor Steves noted that the above resolution was just a partial list of the programs that the Recreation Department provides. He urged residents to visit the Recreation Department at www.scarsdale.com – there is something for everyone. ******** Upon motion entered by Trustee Samwick, and seconded by Trustee Pekarek, the following resolution regarding Authorization to Conduct an Annual 15K4M Road Race was adopted by a unanimous vote: WHEREAS, for the past 45 years the Village of Scarsdale Recreation Department and the Scarsdale Antiques Running Club have co-sponsored an Annual 15K/4 Mile Run in the Fox Meadow and Greenacres neighborhoods; and WHEREAS, the race is planned again for this year, tentatively scheduled for Sunday, April 19, 2015; and WHEREAS, the Village of Scarsdale Parks, Recreation, and Conservation Department has submitted an application to the Scarsdale Police Department and Village Manager for use of the public roadways to conduct a road race; and WHEREAS, the Scarsdale Police Department and Village Manager have recently reviewed the road race application and approve the event pending intra- departmental coordination of traffic control and notification to all affected residents of the race day detours and Village Board approval; now therefore be it RESOLVED, that the Board of Trustees of the Village of Scarsdale herein grants permission for the Village of Scarsdale Recreation Department to conduct a road race on Sunday, April 19, 2015 in the Fox Meadow and Greenacres neighborhoods in accordance with the Race Routes Map attached hereto, pursuant to the institution of appropriate traffic control measures on the applicable public roadways and notification to all affected residents. ******** Village Board of Trustees 02-10-2015 P a g e | 86 Other Committee Reports None. ******** Liaison Reports Trustee Pekarek reported on the meeting she attended this afternoon at the behest of Catherine Parker who is a County Legislator who hosted many members of the Westchester County variety of Sustainability Committees. She spoke about what the County is proposing to do with plastic bags and polystyrene. The draft legislation that they currently have available would regulate the use of plastic bags and polystyrene. The legislation is still in Committee. They are participating a meeting on February 23rd at 3:00 P.M. where they will receive testimony from those that are in support of the regulations and those that are not. This meeting will be open to the public at the County Legislator building, 148 Martine Avenue in White Plains. It will also be on the web, www.westchesterlegislator.com at 3:00 P.M. that day. Once public comment is received and testimony at this meeting, the Committee chaired by Catherine Parker will then decide what their next steps will be. As Michelle Sterling mentioned, there are five legislators who are in support of this tentative legislation but there are a total of 17 legislators that have yet to weigh in. The process will continue after February 23rd. Trustee Pekarek stated that she will keep everyone posted on the process. Mayor Steves asked Trustee Pekarek if the County has a timeline with regard to this issue, to which she responded they do not have a timeframe. She added that she thought that they would hope to have it finished by the end of this year; however, there is no solid date. Mayor Steves inquired as to what the County is proposing in regard to regulating plastic bags and polystyrene. Trustee Pekarek responded that they are proposing that instead of calling this a ban, they would regulate the types of plastic bags and the types of polystyrene that would be acceptable for use in a variety of retail establishments. There are penalties proposed if the retailers did not follow the regulations. Mayor Steves asked if there were any feedback that Trustee Pekarek thought would change the approach that the County is taking. Trustee Pekarek replied that she didn’t think so; there are other municipalities that would prefer to charge a fee for either plastic or paper bags. The retailers would keep that fee. She noted that the ultimate goal is that people change their behavior and bring their own bags to retail establishments. She echoed Mayor Steve’s earlier statement that people should bring their own bags when shopping. Village Board of Trustees 02-10-2015 P a g e | 87 Mayor Steves acknowledged Ms. Sterling’s earlier statements and stated that he would like to encourage people to do the right thing before a regulatory process is implemented, which inevitably takes more time than you would like. ******** Written Communications None. ******** There being no further business to come before the Board, Mayor Steves moved to adjourn the meeting, seconded by Trustee Pekarek and carried by a unanimous vote at 9:05 P.M. Donna M. Conkling Village Clerk