Board of Trustees

Village Board of Trustees 01/26/2016 15 THREE THOUSAND TWO HUNDRED FORTY-EIGHTH REGULAR MEETING Rutherford Hall Village Hall January 26, 2016 A Regular Meeting of the Board of Trustees of the Village of Scarsdale was held in the Rutherford Hall in Village Hall on Tuesday, January 26, 2016 at 8:00 P.M. Present were Mayor Mark, Trustees Callaghan, Finger, Lee, Pekarek, and Stern. Also present were Village Manager Pappalardo, Deputy Village Manager Cole, Assistant Village Manager Richards, Village Attorney Esannason, Deputy Village Attorney Garrison, Village Clerk Conkling, Village Treasurer McClure, and Assistant to the Village Manager Ringel. ******** The minutes of the Board of Trustees Regular Meeting of Tuesday, January 12, 2016 were approved on a motion entered by Trustee Lee, seconded by Trustee Finger, and carried unanimously. ******** Bills & Payroll Trustee Finger reported that he had audited the Abstract of Claims dated January 26, 2016 in the amount of $850,010.78 which includes $37,434.06 in Library Claims previously audited by a Trustee of the Library Board which were found to be in order and he moved that such payment be ratified. Upon motion duly made by Trustee Finger and seconded by Trustee Lee, the following resolution was adopted unanimously: RESOLVED, that the Abstract of Claims dated January 26, 2016 in the amount of $850,010.78 is hereby approved. ******** Mayors Comments Mayor Mark stated that he had a few comments to make this evening as follows: Village Board of Trustees 01/26/2016 16 “Metro North Replacement Staircase - The replacement staircase is open for use and the bus stop on East Parkway has been moved away from the taxi stand and back to the top of the stairs. Our thanks to Steve Pappalardo, the Village Manager and his staff, Benny Salanitro and the Department of Public Works and Paul Zaicek the head of Capital Projects oversight for the Village for their work in planning and executing this project to completion. Our thanks also to the work crews who two weeks ago braved 20 degree weather until well after mid-night to get the staircase into position and endured similar weather a week ago to finish installing the safety railing and completing the installation work. Snow Clearance - It was the perfect storm. Plenty of light powder, light or no winds and a sunny next day that sped up the melt. Having recognized our relative good fortune in that regard, we also want to thank Benny Salanitro and the Department of Public Works crews for clearing mountains of snow from our streets overnight on Saturday. It was a great and successful effort on their part. We note that their work in clearing our 25 miles of sidewalks and the mounds of snow piled in the Village Center will continue during the week. The sidewalk clearing may result in snow being blown into residents’ driveways. The Village makes every attempt to avoid the need to re-clean the driveway aprons, but at times this is unavoidable and DPW does not have the staff to re-clean driveways if they are to finish the sidewalk clearing operation. One other note - In an effort to protect the plantings made last spring in Harwood Park located between the Library and the gravel High School Parking lot from the pollutants in melting snow (principally salt), the piles of snow initially built up in the Village Center and at Five Corners were not dumped in the vacant land next to the park. Instead, as urged by the Friends of Scarsdale Parks, they were taken to the recycling center and to the leaf transfer station adjacent to the Crossways parking lot. We ask residents’ patience while the DPW crews continue the task of tidying up the Village after the record snow storm we all just experienced. LED Streetlight Project - Just prior to this meeting, we had a meeting of this Board’s Sustainability Committee. At that meeting, we discussed a report dated January 26, 2016 submitted by the Ad-Hoc Committee on Streetlights. The Ad-Hoc Committee, appointed by this Board last April has worked very hard to research the subject of the advisability of converting the Village’s approximately 2,000 street lights from the present high pressure sodium lights to LED lights. Many communities across the country have made such a conversion with the prospect of savings on their electric bills being the principal motivating factor. In making the switch, other communities have learned after the fact from complaints by some of their residents that perhaps some features of the LED lights -- their brightness, color, light distribution and glare -- might have been given greater weight in their decision making process. For that reason, the Village has been proceeding in a deliberative manner with this project and the report we heard from the Ad-Hoc Committee illustrates the value in that approach. Village Board of Trustees 01/26/2016 17 The report will be posted on the Village web site for the reference of residents and so it will not be summarized here. However, in brief, a mini-test of LED street lights has been completed over the past four months and the results reviewed by the Ad-Hoc Committee. As a next step, the Ad-Hoc Committee recommends that the Village proceed with a pilot program that would involve installing 25 LED streetlights along selected high traffic streets and “Town & Country” style post-top street lights. As was the case with the “mini-test,” residents’ input on the lights installed would be sought. Depending on the results of the pilot, complete LED streetlight installations of 287 LED streetlights would be made on the selected high traffic streets and Town &Country streetlight locations by year- end 2016. Should the Village decide in the future to convert fully to LED lights, the estimated cost would be in the range of $550,000 to $650,000 with a payback in the form of cost savings over six to seven years. The Ad-Hoc Committee estimates the cost of the pilot to be approximately $100,000 and suggested that such amount be included in the 2016-2017 fiscal year budget. The Sustainability Committee has recommended that we proceed with the pilot project. The Board will therefore take up consideration of the Ad-Hoc Committee’s recommendation as part of the budget process in which it is presently engaged. At this time we would like extend our gratitude and thanks to the members of the Ad-Hoc Committee – Victor Goldberg, Chair, David Raizen, Benny Salanitro, Ron Schulhof and Michelle Sterling – for the diligent and thoughtful work they have done on this important topic. Proposed Library Project and Funding - Since December, the Library Board has been making presentations to residents about the proposed renovation to the Library. No decision has been made to move forward with this project and it is not the intention of this Board to make any such decision until it has a sense that there is broad-based community support for the project itself and just as importantly the willingness to fund it. As has been previously discussed, the overall funding plan proposed by the Library Board is that it will raise $7.5 million from private contributions. The Library Board would look to the Village to fund approximately $12 million through the issuance of a bond. The Village staff and this Board are presently in the midst of the process of preparing the 2016- 2017 budget. The budget has two main categories: operating budget and a capital projects budget. The staff has been asked to include in its analysis of both components the pro forma impact of a $12 million bond issue – should the issue be authorized. In making that analysis, the staff is considering not just the Library project, but other capital projects both presently anticipated and reasonably foreseeable over the next five years. It is intended that the staff’s analysis will be discussed at a public meeting scheduled for February 9, 2016 at 6:00 pm in Village Hall for the purpose of discussing the Library project. Representatives of the Library Board will be invited to attend and provide an overview of their proposal. While such presentations have been made over the past months, doing so will in conjunction with a discussion of the budget considerations that arise from Village Board of Trustees 01/26/2016 18 the proposal is intended to provide an overall view of how the proposal might fit into the Village’s budget and residents’ future tax burden. We have received a number of emails from residents on the subject of the Library proposal. The emails received to date can be viewed on the Village web site under the Board of Trustees heading. It is hoped that members of the community will attend the meeting on February 9th to express their views in person, but if that is not possible your emails continue to be welcome. In addition, if it appears that another public meeting on this subject may be warranted, the Board will schedule one in an effort to allow residents to express themselves fully on this important topic. Homestead Tax Option - The 2016 Village-wide revaluation is in process as many of you are aware. As a result of that process, the law requires the consideration of the so-called Homestead Tax Option. Under present law, condominiums are assessed as if they were rental properties. In general, if the Homestead Tax Option were to be adopted, that approach would change and condominiums would be assessed in a manner similar to that used in assessing the value of single family residences. Adoption of the Homestead Tax Option was considered in March 2014 at the time the 2014 Village-wide reassessment was done. It was not adopted by the Village Board at that time. In the present circumstances, the matter will be considered at a Town Board meeting to be scheduled for February 9, 2016. The scheduling of this matter is an agenda item this evening for the Special Town Board Meeting that will follow the completion of the present meeting. However, no action on the Homestead Tax Option other than setting it as a February 9th Town Board meeting agenda item will be taken this evening.” ******** Manager’s Comments Village Manager Pappalardo stated that the storm that hit Scarsdale was a surprise in regard to the amount of snow that fell. Only 4-8 inches of snow was expected and 20 inches of snow fell at the end of the day. The Village was ready and the crews were called out and by 5:00 a.m. there were 38 employees representing a number of departments, primarily DPW, but some employees were in from the Water and Recreation Departments to assist as well. They worked from Saturday night from 2:30 a.m. until 9:00 a.m. Sunday morning straight through, salting and plowing our roads. A total of 21 plow trucks cleared 79 miles of Village roadway plus the County and State roads that the Village cares for, for a total of approximately 90 miles. Another 25 miles of sidewalks were also cleared, and all of the Village parking facilities which are not only those in the Village Center, but all the building facilities as well (Public Safety Building, Scarsdale Library, Village Hall). Village Manager Pappalardo continued, stating that the snowfall ended about 11:00 P.M. on Saturday night and by 8:00 a.m. Sunday morning, all Village streets and parking areas were plowed and blacktop revealed. The crews really stayed on top of the snow as it Village Board of Trustees 01/26/2016 19 was coming down; approximately one inch per hour. There were some wind issues and blizzard type situations which are very difficult for the plow operators because it is difficult for them to see when they are in the trucks. They did a tremendous job. At 1:00 p.m. on Sunday they started to plow the sidewalks. They worked through the night until 6:00 a.m. Monday morning just doing the sidewalks. There are a couple of special machines that go out and it is quite a process. It is not easy because those bituminous sidewalks in the Village meander and when you have a foot or more of snow they are operating by feel and memory it is a very tricky operation. The grass does get ripped up somewhat and they will have to go back in the spring and have a separate operation of putting topsoil down and seeding. It is a lot of work during the snow and afterwards but it is the service that the Village has provided to the community for many years and is special to Scarsdale. Most communities do not do this. Because there was so much snow, Village Manager Pappalardo stated that unfortunately they had to start moving it out of the Village Center and the Five Corners this time around. When the snow gets stacked up in those areas, it is not safe to keep it there as the people driving cannot see at the intersections and parking spaces are lost. The snow was moved to a couple of new locations this year instead of the Brewster Road site that they had been bringing it to for many years. It worked out well – the operation of moving the snow from the Five Corners began midnight on Sunday and continued until the end of business today. It is a lot more difficult and time consuming to do it during the day when there are cars and people out and about but they had to continue to get the work done and it was done in a safe manner. A total of 400 tons of salt was used and 2900 gallons of liquid calcium chloride as deicers. There were no major equipment breakdowns which is amazing for a storm of this nature and the longevity of the storm. The fact that those trucks held up is really a testament to the Central Garage staff. The mechanics did a tremendous job; not only making sure that the equipment stayed on the road but the fact that they do such a tremendous job of preventative maintenance so that these vehicles are ready to roll when it is time for them to be put into action. Also important is the fact that there were no employee injuries reported. Again, just excellent results. Village Manager Pappalardo noted that a lot of the work done on the weekends is time and one-half and some of them are actually double time. Village wide with all of the departments involved the overtime cost is roughly $100,000. ******** Public Comment Dan Hochvert, Woods Lane, stated that he came across an article in the January issue of National Geographic that he wanted to share with the Board. However, he stated he also wanted to share all the appreciative comments from his friends and neighbors for the work that the DPW and other members of the Village staff did this past weekend during the Village Board of Trustees 01/26/2016 20 snow storm. He stated that he was able to take advantage of clean streets by midday on Sunday. While watching the evening news this evening, there are still streets in neighboring communities that aren’t drivable, so the residents of Scarsdale really appreciate the work that was done. Mr. Hochvert stated that approximately three or four months ago, the Board had a meeting of the Whole for both the CAC and the Friends of the Scarsdale Parks to discuss the benefits of trees and possible ways to change the Village Code to make the trees more retainable. At that time, they talked about the well known facts about trees; they provide shade, take up water so there is less flooding. However, there is something that he discovered in this article that he didn’t know at that time and that is that it has to do with health. Mr. Hochvert read a short paragraph from the article in the National Geographic Magazine. He stated that he didn’t know that the world is scientifically investigating the impact of what ‘the Village in a Park’ has on peoples’ health. For those living in or near green space, both physical and mental health was greater. So when we see people walking through parks or walking down our streets with the tree canopies, we can appreciate the work that our staff has done in protecting our green space. The Co-Presidents of the Friends of the Scarsdale Parks sent appreciative notes to staff and the Board, but he stated he will represent the entire Board of the Friends of the Scarsdale Parks to say how much they appreciate this. Michelle Sterling, 6 Brayton Road, stated that she would like to respond publicly to one of the Mayor’s comments from last week regarding the food scrap pilot program that was put before the Board by the Scarsdale Forum. One of the comments or questions was in regard to the tangible benefit to residents. Ms. Sterling stated that the benefit is to give residents an opportunity to participate in a valuable program to help the environment in a way that they couldn’t otherwise do so. Right now we can recycle our bottles, cans, and paper with curbside pickup. Growing up in Ardsley she didn’t have this and had to bring it to a central site on the weekends. When you don’t have curbside pickup it is not convenient and is more difficult. When it is convenient more people participate in it and they feel great about it. Food scrap composting is something we can do in our homes and can reduce at least 15% of our waste and could have it turned into dirt. The benefit is to give residents an easy, convenient opportunity in their homes to do something to help the environment. She stated that she believes that residents do care about the environment. There are 50% recycling rates here in Scarsdale, which is one of the highest recycling rates of any community. She felt that residents would really appreciate having this program. Another reason is that Scarsdale schools has the most extensive food scrap collection program of any school district in Westchester County. It is in five of our seven schools; over 2,000 children participate which represents a lot of families. Our residents know about it and know how to Village Board of Trustees 01/26/2016 21 do it, the kids enjoy it and the families appreciate it. It is a benefit to give this opportunity to residents. Ms. Sterling stated that a few years ago when she was initially having some talks with the central office in the School District, she asked them to fund this pilot program in one of the five elementary schools, Fox Meadow, in only one of two lunchrooms. At that time there was a lot of discussion surrounding the cost of the program and the benefit. She said that sometimes you need to broaden your view of what a benefit is and what a cost is of not doing something. She asked the Mayor and the Board of Trustees to consider what the benefit is in a broader way and also what the cost is of not doing something where we have so much momentum and also community support. There being no further public comment, Mayor Mark closed the public comments portion of the meeting. ******** Mayor Mark – Appointment of Acting Village Justice Upon motion entered by Mayor Mark, and seconded by Trustee Pekarek, the following resolution regarding the Appointment of the Acting Village Justice was approved by a unanimous vote: WHEREAS, pursuant to the provisions of Section 3-301 and 4-400 of the New York State Village Law, the Mayor appointed Joaquin Alemany as Acting Village Justice on April 6, 2015, with a term expiring on April 4, 2016; and WHEREAS, on October 27, 2015, Joaquin Alemany was appointed Interim Village Justice by Resolution of the Village Board for the unexpired term of retiring Village Justice John Galloway, effective October 31, 2015, and expiring at the end of the official year on April 4, 2016; and WHEREAS, a press release was published in the November 6, 2015, edition of the Scarsdale Inquirer announcing the appointment of Joaquin Alemany as Interim Village Justice and the application process for potential candidates for the vacated position of Acting Village Justice; and WHEREAS, the Judicial Qualifications Committee is created pursuant to Article VI of the Town Village Civic Club’s Non-Partisan Resolution, with the Committee’s function including recommending qualified residents to the Mayor for the position of Acting Village Justice; and WHEREAS, the Judicial Qualifications Advisory Committee convened on December 1, 2015, and December 8, 2015, to evaluate the candidates and conduct interviews; and Village Board of Trustees 01/26/2016 22 WHEREAS, the Judicial Qualifications Advisory Committee submitted the names of its recommended candidates to Mayor Jonathan I. Mark for his consideration; and WHEREAS, on January 12, 2016, Mayor Mark and the other members of the Board interviewed candidates for the position of Acting Village Justice, which included Cynthia K. Dunne of 14 Edgewood Road, Scarsdale, New York; now, therefore, be it RESOLVED, that pursuant to the provisions of Section 3-301 and 4-400 of the New York State Village Law, the Mayor hereby appoints Cynthia K. Dunne as Acting Village Justice to fill the unexpired term of Joaquin Alemany, expiring on April 4, 2016; and be it further RESOLVED, that the Village Board of Trustees herein approves the appointment of Cynthia K. Dunne as Acting Village Justice for the unexpired term of Joaquin Alemany, expiring on April 4, 2016. ******** Finance Committee Trustee Finger reported on the statements of expense and revenue for the various funds of the Village for the first seven months of fiscal year 2015-2016. General fund appropriations were 59.14% spent as of December 2015, which is a 2.09% increase from the 57.05% in 2014-2015. General Fund Revenues other than property taxes are $10,949,432 through December 2015, compared to $10,909,583 through December 2014, an increase of $39,849. Building Permit revenue (included in License and Permit revenue) is $242,000 less than last year’s record pace. Please note that the 2014-2015 first quarter License and Permit revenue through December included a single permit fee of $91,000. Tax penalties and delinquent tax collections are improved $8,300. An increase of $195,000 in Mortgage Tax and $133,000 in other Miscellaneous Revenue offset declines in Licenses and Permits, Investment Earnings and Court Fines. Parking Permits and Meter Income, Recreation Fees, and Rental Income offset revenue from the Sale of Equipment and Insurance Recoveries. The actual collection of Village taxes through December 31, 2015 is at 99.18%. The change from last year’s collection percentage is negligible. ******** Village Board of Trustees 01/26/2016 23 Upon motion entered by Trustee Finger, and seconded by Trustee Pekarek, the following resolution to set a Public Hearing on a Local Law Authorizing a Real Property Tax Levy in Excess of the New York State Cap was approved by a unanimous vote: RESOLVED, that a Public Hearing is hereby scheduled by the Board of Trustees of the Village of Scarsdale to be held in Rutherford Hall in Village Hall on Tuesday, February 9, 2016, at 8:00 p.m. to review a local law authorizing the Board of Trustees to adopt a budget for the 2016- 2017 Fiscal Year that requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c, as attached hereto and made a part hereof; and be it further RESOLVED, that the Village Clerk is directed to advertise said Public Hearing. ******** Municipal Services Committee Upon motion entered by Trustee Stern, and seconded by Trustee Lee, the following resolution regarding a Professional Service Agreement for Cayuga Pond Stormwater and Sediment Reduction Water Quality Improvement Project (WQIP #57157) was approved by a unanimous vote: WHEREAS, the 2009 Village Wide Comprehensive Stormwater Management Plan (SWMP) found that the Sheldrake River Drainage Basin includes one of the most complicated flood prone sub-drainage basin areas in the Village, including the sub drainage basin area identified as SR3, located within the FEMA designated 100-year flood plain.; and WHEREAS, the Village has aggressively pursued grant funding to support both water quality and flood mitigation projects in the Sheldrake River Drainage Basin, including several projects completed in 2015 within SR3 targeting accumulated silt removal from the open water course between Seneca and Cayuga Roads and infrastructure improvements to enhance both capacity and flow rates; and WHEREAS, the Village is desirous of continuing its efforts to improve the Sheldrake River Drainage Basin within critical sub-drainage basin SR3, and having recognized the importance of the proposed project in maintaining and improving the effectiveness of our projects completed in 2015, applied for a NYSDEC Water Quality Improvement (WQIP) Grant to construct a sediment forebay and spillway detention at Cayuga Pond (“Pond”) to reduce sediment deposition downstream, thereby improving water quality and providing flood mitigation benefits; and Village Board of Trustees 01/26/2016 24 WHEREAS, the Village was awarded a $1.4 million WQIP grant requiring a 25% ($350,000) local match, a portion of which can be met through in- kind services; and WHEREAS, professional engineering consultant support is necessary to successfully implement the Cayuga Pond project, and the engineering consulting firm of D & B Engineers and Architects, P.C., has provided exemplary contractual engineering support to the Village for many years in its efforts to understand and remedy stormwater management concerns, including extensive work in the Sheldrake Basin; and WHEREAS, in recognition of both D & B’s prior extensive work for the Village involving stormwater project development, management, and implementation, as well as the depth of their local experience and knowledge derived from successful project completion, a professional service agreement for a fee not to exceed $179,450 has been negotiated with D & B Engineers and Architects, P.C., to provide professional engineering services related to the Cayuga Pond Stormwater and Sediment Reduction Water Quality Improvement Project (WQIP #57157), as further described in the Agreement attached herewith; now, therefore, be it RESOLVED, that the Village Manager is, herein, authorized to execute the professional services agreement dated January 21, 2016, in substantially the same form as attached hereto, in the amount of $179,450 between the Village of Scarsdale and D & B Engineers and Architects, P.C., 330 Crossways Park Drive, Woodbury, New York 11797, for engineering services associated with the Cayuga Pond Stormwater and Sediment Reduction Water Quality Improvement Project, WQIP Project #57157; and be it further RESOLVED, that funds made available from the Sheldrake River Drainage Project Village Board Bond Resolution dated March 23, 2010 (attached hereto and made a part hereof), will be used to fund the Village’s share in an amount estimated to be $350,000; and be it further RESOLVED, that the Village Manager shall take all appropriate administrative acts required for the successful completion of the terms of the professional services agreement. ******** Village Board of Trustees 01/26/2016 25 Upon motion entered by Trustee Stern, and seconded by Trustee Pekarek, the following resolution to award VM #1194 – Furnish and Deliver Water Meters was approved by a unanimous vote: WHEREAS, the Village of Scarsdale Water Department receives, pumps, treats, and distributes potable water to approximately 5,800 accounts, consisting of both village residents and residents of Eastchester Water District #1; and WHEREAS, there are older water meters located throughout the service area that either do not have remote reading capability, under-report water usage, or have otherwise failed with age, therefore necessitating replacement; and WHEREAS, it is critical that all meters are functioning properly to account for all water usage in the Scarsdale Water System; and WHEREAS, the Village sent bid notifications directly to four meter vendors and on Friday, December 18, 2015, advertised in the Scarsdale Inquirer for the receipt of bids under VM Contract #1194 - Furnish and Deliver Water Meters; and WHEREAS, on the bid opening date, January 12, 2016, one sealed bid was received from Rio Supply, Inc., 100 Allied Parkway, Sicklerville, NJ 08081 for the unit bid prices as follows: Item 1 (5/8 x ¾ inch meters) at $109.00 each; Item 2 (3/4 inch meters) at $156.00 each; Item 3 (1 inch meters) at $206.00 each; Item 4 (1 inch meters w/register for meter pit installation) at $211.00 each; and WHEREAS, Rio Supply, Inc., an authorized regional Neptune meter reseller, has satisfactorily supplied water meters and compatible remote reading devices to the Village of Scarsdale in the past; now, therefore, be it RESOLVED, that VM Contract # 1194 – Furnish and Deliver Water Meters, be awarded to the lowest responsible bidder, Rio Supply, Inc., 100 Allied Parkway, Sicklerville, NJ 08081 for the unit bid prices as follows: Item 1 (5/8 x ¾ inch meters) at $109.00 each; Item 2 (3/4 inch meters) at $156.00 each; Item 3 (1 inch meters) at $206.00 each; Item 4 (1 inch meters w/register for meter pit installation) at $211.00 each; for quantities not to exceed budgeted appropriations, not to exceed $74,890; and be it further RESOLVED, that the cost of same be charged to the Water Enterprise Budget, Account No. EWS-8310-DSTRB-OP/MT- 400-424; and be it further Village Board of Trustees 01/26/2016 26 RESOLVED, that the Village Manager is hereby authorized to execute VM Contract #1184 on behalf of the Village of Scarsdale with Rio Supply, Inc., of New York, 100 Allied Parkway, Sicklerville, NJ 08081, and to undertake administrative acts as may be required pursuant to the terms of the Agreement. ******** Recreation Committee Upon motion entered by Trustee Pekarek, and seconded by Trustee Lee, the following resolution regarding Acceptance of a Gift – Funding for Irrigation System at Chase Park was approved by a unanimous vote: WHEREAS, pursuant to Policy #106: “Gifts to the Village of Scarsdale” of the Village of Scarsdale Administrative Policies & Procedures Manual, acceptance of all gifts valued at $500 or greater must be approved by the Village Board of Trustees; and WHEREAS, the Village of Scarsdale and the Friends of the Scarsdale Parks, Inc. (“FOSP”) have been working on improvements to Chase Park for multiple years; and WHEREAS, it has been determined that an irrigation system is needed in Chase Park to further the improvements and to preserve the landscaping enhancements that have been completed over the past years; and WHEREAS, a Request for Proposal was sent to potential contractors for a three- phase installation of an irrigation system at Chase Park; and WHEREAS, the lowest responsible bid amount received for Phase #1 was $9,350, Phase #2 was $3,300, and Phase #3 was $7,150; and WHEREAS, Phases #1 and #2 are the most critical and there exists adequate funding to complete them at a total cost of $12,650, while Phase #3 can be delayed; and WHEREAS, the FOSP agrees to share project costs with the Village through gift donations from the FOSP in the following manner; and WHEREAS, the FOSP will donate $3,500 toward the project and further agrees to apply the remaining FOSP gift balance of $2,788 from the FY 2008/09 de Lima Park project to this project, resulting in total FOSP gift funding of $6,288; and Village Board of Trustees 01/26/2016 27 WHEREAS, the Village will fund $6,362 in project costs comprised of $4,689 from the Chase Park Improvement/Beautification Project (FY 2014/15) unused balance and $1,673 from the Parks and Recreation Department’s 2015/16 playground maintenance Operating account, A-7020-PLGRD-MAINT-400-483; now, therefore, be it RESOLVED, that the Board of Trustees hereby accepts the gift of $3,500 from the FOSP; and be it further RESOLVED, that the Board of Trustees hereby extends their thanks and appreciation to the FOSP for this generous gift to the community. ******** Upon motion entered by Trustee Pekarek, and seconded by Trustee Lee, the following resolution regarding Authorization to Conduct the Annual 15K/4M Road race was approved by a unanimous vote: WHEREAS, for the past 46 years the Village of Scarsdale Recreation Department has sponsored an Annual 15K/4 Mile Run in the Fox Meadow and Greenacres neighborhoods which for many years was co-sponsored by the Scarsdale Antiques Running Club and WHEREAS, the race is planned again for this year, scheduled for Sunday, April 3, 2016 from approximately 9:00 AM to 12:30 PM; and WHEREAS, the Village of Scarsdale Parks, Recreation, and Conservation Department has submitted an application to the Scarsdale Police Department and Village Manager for use of the public roadways to conduct a road race; and WHEREAS, the Scarsdale Police Department and Village Manager have recently reviewed the road race application and approve the event pending intra-departmental coordination of traffic control and notification to all affected residents of the race day detours and Village Board approval; now therefore be it RESOLVED, that the Board of Trustees of the Village of Scarsdale herein grants permission for the Village of Scarsdale Recreation Department to conduct a road race on Sunday, April 3, 2016 in the Fox Meadow and Greenacres neighborhoods in accordance with the Race Routes Map attached hereto, pursuant to the institution of appropriate traffic control measures on the applicable public roadways and notification to all affected residents. Village Board of Trustees 01/26/2016 28 ******** Upon motion entered by Trustee Pekarek, and seconded by Trustee Lee, the following resolution regarding Establishing Fiscal Year 2016-17 Recreation Fees and Charges was approved by a unanimous vote: WHEREAS, the Village annually reviews its Recreation Fees and Charges with input from the Advisory Council on Parks and Recreation and the Board of Trustees’ Finance Committee; and WHEREAS, the Finance Committee reviewed the proposed Fiscal Year 2016-17 Recreation Fees and Charges Schedule at their January 14, 2016 meeting and approved the proposed fee changes as presented; and WHEREAS, the Fiscal Year 2016-17 increases are proposed for the following new and existing programs, as detailed in the January 20, 2016 memorandum attached hereto; • Tennis Permits • Youth Tennis League • Halloween Window Painting • Youth Football Teams • Youth Football Teams- Scarsdale • Independent Sports Organization Tournament Play Non Resident • Road Race • Pool Birthday Party now, therefore, be it RESOLVED, that the fees and charges for recreation programs identified in the Recreation Fees and Charges Schedule, dated January 20, 2016, attached hereto and made a part hereof, are herein adopted and shall remain in effect unless amended by resolution of the Village Board of Trustees. ******** Liaison Reports None. ******** Village Board of Trustees 01/26/2016 29 Other Committee Reports None. ******** Written Communications Village Clerk Conking reported that fifty-eight (58) communications have been received since the last meeting. She noted that all communications can be viewed on the Village’s website, www.scarsdale.com under the Board of Trustees or Village Clerk section. Forty-eight (48) communications were received concerning the proposed Library renovations; 46 wrote in support of this project and 2 wrote in opposition to it. Additional correspondence was received as follows: • Two (2) communications were received in support of the Food Waste Compost Pilot Program from Naomi Haber and Melissa Attar. • Four (4) emails from Jeff Blatt and Josh Frankel regarding Roadways and Traffic; the Mayor’s response is attached. • An email from Susan Levine, Ardmore Road, regarding leaf mulching and the 2016 Revaluation. • An email from Travis Stratford regarding the Scarsdale Train Station Stairwell. • Submission of the Report of the Ad Hoc Committee on LED from Victor Goldberg, Chair. • An email from Madelaine Eppenstein & Susanne Jones, Co-Presidents, Friends of the Scarsdale Parks commending Village staff for their ecologically friendly snow removal during the recent storm. ******** There being no further business to come before the Board, Trustee Pekarek moved to adjourn the meeting at 8:52 P.M. seconded by Trustee Finger and carried by a unanimous vote. Donna M. Conkling Village Clerk