Board of Trustees

Village of Scarsdale Dan Hochvert, Mayor Stephen M. Pappalardo, Village Manager Office of the Village Manager Matthew J. Callaghan Scarsdale, New York 10583 Carl L. Finger 914-722-1110 Deborah Pekarek Fax: 914-722-1119 Seth Ross www.scarsdale.com Marc Samwick Jane E. Veron Limited Agenda July 25, 2017 Village Board Meeting - 8:30 AM – Trustees Room Action Roll Call ______________________ Minutes  Village Board Meeting of July 11, 2017 ______________________ Bills  Trustee Finger ______________________ Committee Items Personnel Committee – Trustee Ross  Resolution re: Appointment to the Scarsdale Arts Council ______________________ Future Meeting Schedule Tuesday, August 8, 2017  7:30 PM Agenda Committee Meeting ______________________  8:00 PM Village Board Meeting ______________________ Tuesday, September 26, 2017  6:00 PM – Finance Committee – Trustees Room ______________________ 1. Review of FY 2016/2017 Financial Statements with Independent Auditors 2. Review of Backstop Credit Facility for Library Renovation Project Financing Village Board of Trustees 07/11/2017 285 THREE THOUSAND TWO HUNDRED EIGHTY-FOURTH REGULAR MEETING Rutherford Hall Village Hall July 11, 2017 A Regular Meeting of the Board of Trustees of the Village of Scarsdale was held in Rutherford Hall in Village Hall on Tuesday, July 11, 2017 at 8:00 P.M. Present were Mayor Hochvert, Trustees Callaghan, Finger, Pekarek, Ross, and Veron. Also present were Village Manager Pappalardo, Assistant Village Manager Cole, Assistant Village Manager Richards, Village Attorney Esannason, Deputy Village Attorney Garrison, Village Treasurer McClure, Village Clerk Conkling, and Assistant to the Village Manager Ringel. ******** The minutes of the Board of Trustees Regular Meeting of Tuesday, June 27, 2017 were approved on a motion entered by Trustee Pekarek, seconded by Trustee Ross, and carried unanimously. ******** Bills & Payroll Trustee Callaghan reported that he had audited the Abstract of Claims dated July 11, 2017 in the amount of $511,960.37 which includes $7,368.10 in Library Claims previously audited by a Trustee of the Library Board which were found to be in order and he moved that such payment be ratified. Upon motion duly made by Trustee Callaghan and seconded by Trustee Veron, the following resolution was adopted unanimously: RESOLVED, that the Abstract of Claims dated July 11, 2017 in the amount of $511,960.37 is hereby approved. Trustee Callaghan further reported that he had examined the payment of bills made in advance of a Board of Trustees audit totaling $68,546.04 which were found to be in order and he moved that such payments be ratified. Upon motion duly made by Trustee Callaghan and seconded by Trustee Veron, the following resolution was adopted unanimously: Village Board of Trustees 07/11/2017 286 RESOLVED, that payment of claims made in advance of a Board of Trustees audit totaling $68,546.04 is hereby ratified. ******** Mayor’s Comments Mayor Hochvert stated that on July 1st, there was a special wedding held at the library. He noted that many people have crossed the stone bridge that goes over the run out from the library pond. There is a little plaque that says “In Memory of Hiroko Kato” who was born in in 1947 and died in 1994. He had the privilege and the pleasure of performing this ceremony to wed her daughter Chizu and her husband Ken. There was a gathering of approximately 60 people including three of the parents and people as far away as San Francisco who flew in to attend that wedding ceremony. It was a beautiful day and they had a special ceremony called San-San Kudo where they had tiny sips of Sake which is a special thing for the Japanese and there were several explanations as to why they had three cups. But the best one is that it represented trust, loyalty, and love of the two participants. There are some nice things about being Mayor that you get an opportunity to see, such as this lovely ceremony. The Mayor reported that on July 4th, Trustee and Fire Commissioner Callaghan and Trustees Veron and Pekarek and he attended the Arthur Manor Fourth of July celebration and they marched in the parade. After that, he and Trustee Pekarek went to the Greenacres Neighborhood Association Fourth of July celebration. Last Friday, Michelle Sterling scheduled a television crew and a representative from Larchmont/Mamaroneck CCTV to ask about a dozen people who are involved in the composting project that is ongoing in the Village to explain how they do it, how much they enjoy it, and whether it is worthwhile. Larchmont/Mamaroneck CCTV will make that recording available to other communities. This is another outgrowth of the initiative that Scarsdale started and is now catching on in a lot of other municipalities. Mayor Hochvert next reported that last Friday, he and the Village Manager and Village Attorney met with a person from Larchmont who is interested in how Scarsdale does its historical preservation activities. There is another community that has looked to us for advice and we have provided them with a lot of support in that area. Finally, Mayor Hochvert stated that he has been working very diligently to enable all of the neighborhood associations to be active. He stated that he made a contact with a former president of Secor Farms who is going to help to get that organization back on full footing. Village Board of Trustees 07/11/2017 287 ******** Manager’s Comments Village Manager Pappalardo reported on the sale of the home located at 32 Ferncliff Road in Scarsdale. The Village closed on the sale of the property this afternoon at Village Hall. This Village closed on this property through the in rem process for failure to pay taxes. The Village conducted an RFP process earlier this year for the sale. The high bid and sale price obtained for the property is $956,300. In anticipation of the sale completion while adopting the 2017-18 Budget, the Board resolved to utilize available fund balance including any proceeds from the sale of 32 Ferncliff Road if available and prudent by transferring to the Capital Budget to pave additional Village roads, purchase much needed highway equipment, and to support the purchase of a new fire truck. The Village is in the midst of the Fiscal Year 2016/17 independent audit, and based on the preliminary discussions on our soft closeout, we are likely to recommend to the Board at its next full meeting on August 8th to appropriate this money to move forward with the roadwork and equipment purchases. Village Manager Pappalardo next reported that the Village has received word that their application for a New York State Department of Conservation Invasive Species grant was approved. The invasive species removal of Japanese knotweed would occur along the South Fox Meadow watercourse along Brewster Road and Harcourt Woods. The grant funding total was $24,500 and requires a like match by the applicant. As a substantial portion of the property is located on School District property, the Village and the School District worked together on this grant. The School District will contribute $10,000, and the Village budgeted $10,000 in the FY 2017/18 Capital and the additional $4,500 will be provided by the Village in in-kind services. Due to its proximity to the watercourse, the knotweed will be removed manually absent of chemical treatment through biweekly cutting over a seven month period. The work will be performed by a qualified contractor. Village Manager Pappalardo next spoke about the Food Scrap Recycling Program. Six months after its launch on January 9th it continues to flourish. Over the first six months, roughly 67,000 pounds of food scraps have been recycled and turned into reusable compost. Approximately two tons of food scraps are dropped off at the recycling center weekly with more than 750 starter kits sold to date. Based on positive publicity and word of mouth, ten local municipalities have visited the site and many are planning to start a local food scrap program of their own. For interested residents that are not yet participating in this program, please visit the sanitation office at the recycling center, 110 Secor Road, or you can email the Food Scrap Recycling Committee at Composting@scarsdale.com. Village Manager Pappalardo next discussed the Con Edison gas main replacement. Con Edison has been working for over a month installing 12” plastic gas mains in the Village from Palmer to Mamaroneck Road and the same pipe along Mamaroneck Road from Palmer Village Board of Trustees 07/11/2017 288 to Brookby. Upon completion, both segments of the new pipe will be connected. This work is part of a larger project to increase capacity for gas service during high demand periods. The Engineering Department has issued work permits for both locations and is monitoring the operations closely along with the Scarsdale Police Department. In order to expedite this project on Palmer, which is a New York State highway, the DOT requires more stringent requirements in place for trenching and excavation. To alleviate traffic congestion at the five corners, the Village has worked with Con Edison to re-route the gas mains from Palmer onto Secor out to Mamaroneck Road where it will then tie in with the second main that they are putting in on Mamaroneck. The modification will significantly decrease the project completion time and provide the completion before school starts on September 4th. Con Edison will reimburse the Village for the curb to curb paving of all affected roads in the Secor neighborhood and a few that are not disturbed. All homeowners in the Secor neighborhood were personally notified by the Village and Con Edison of the new route. The Engineering staff will monitor the work closely along with an independent inspector who has been assigned to the project. The State Department of Transportation has plans to remove graffiti along the Hutchinson River Parkway between exits 20 and 22 sometime this month. The graffiti on the noise barriers, fencing, street signs, and poles will be removed. Village Manager Pappalardo stated that he is really pleased to see the State being proactive in this area. Mayor Hochvert added an item in regard to composting, stating that although Scarsdale was the first to launch the program, the Town of Bedford launched theirs a couple of weeks ago and the Towns of Mamaroneck, Larchmont, Greenburgh and New Castle are planning to launch their programs in the fall. ******** Committee/Liaison Reports Trustee Pekarek reported that as Police Commissioner, she went on tour with Officer Bronstein on June 30th from 7:00 P.M. to 11:00 P.M., during his shift. There were two incidents: a false alarm that was thoroughly investigated by two officers and there was an assault that was investigated. She stated that it was very interesting to have a ‘bird’s eye view’ of what goes on during a police patrol. Officer Bronstein was attentive, and always alert. He was very personable, but when he needed to be he was very firm. She stated that we all should be very proud of his service and his professionalism. Trustee Pekarek stated that she attended a Conservation Advisory Committee (CAC) meeting last evening. The Chair, Ron Schulhof welcomed some new members. They have a very ambitious and robust agenda that they are going to pursue this year. Among other things, they are going to be doing a sanitation study to include the review of the Village Board of Trustees 07/11/2017 289 frequency of solid waste and co-mingled recycling pickup and to review the curbside pickup of food waste. The Board looks forward to their report sometime early next year. Trustee Pekarek next reported that the Ad Hoc Committee on LED Lights has submitted an update on the LED Streetlight Pilot Program. She noted that the Committee had been waiting for a new version of one of the pilot lights. These fixtures have arrived and the Village will be installing these LED streetlights at the two locations where the old ones were removed. The Village encourages residents to submit their feedback on the lighting in late September. Trustee Callaghan stated that the former Scarsdale Fire Chief, Thomas Cain, was named the 2017 New York State Career Fire Chief of the Year. This award is given by the New York State Association of Fire Chiefs. He was given this honor for the following reasons: demonstrating exemplary leadership; innovation, professional development, integrity, service to the public, and contributions to the fire service. Particularly on his contributions to the fire service, it was evident by his staunch advocacy for the advanced education and training of firefighters. He founded what is called the New York State Association of Fire Chiefs Annual 911 Memorial Stairclimb which has now become a national endeavor. He congratulated Mr. Cain and noted that he gave the article concerning Mr. Cain’s honor to Village Clerk Conkling. The Village is very proud of Mr. Cain and he stated that this is a very significant feather in the Fire Department’s cap. Trustee Callaghan stated that he had a meeting with the Fire Superintendent of Fire Station No. 1 renovation program. Trustee Callaghan stated that he was somewhat concerned about construction duration. He noted that there was a 42% fire increase at construction sites and home renovations, such as what happened on Birchall Road. He stated that they are taking a careful look at what they are doing at Fire Station No. 1 and how they are doing it. He gave copies of the checklist to the Village Clerk which includes New York State, County and Town regulations. Also included are regulations set forth by ANSI – American National Standard Institute. They create the fire services standards. Fire Chief Seymour and Project Manager Zaicek are also involved in this matter. In regard to the Scarsdale Senior Citizens, which he is a liaison to, Trustee Callaghan stated that many of them are asking him the closing of the library. They feel that they have not had enough updates as to when the exact date of the closure will be. They are also concerned about the funding of the renovations to the library and how far along the pledges are at this point. He asked the Board and the Library Board if they could come up with some very simple answers so that he can get back to them at their next meeting in September. Trustee Veron reported on the Library Board meeting held last evening. On June th 30 , she and Trustee Pekarek toured the Supply Field building to look at the raw space, which she said is a phenomenal space. The plans are already in process to convert the space Village Board of Trustees 07/11/2017 290 and it is on track to be completed early next spring. Project Manager Paul Zaicek and Library Director Elizabeth Bermel have been working on this and there will be more data to come. At last night’s Library Board meeting, she said she was presented with a very detailed chart – actions, delivery dates, etc., of which she would be happy to share with the Board. She stated that they spoke about the seniors, and the real sensitivity the Library Board has towards insuring that services continue to be available to the community, and understand the interests of the seniors. The Library Board has reached out to senior group. They also spoke about the Building Committee efforts; they are working with the architect along with the Project Manager. They are heading towards their third meeting. The Library Board is hosting a community design feedback committee on Tuesday, July 18th at 6:30 p.m. at the Library. It is comprised of a cross section of community members who have various levels of interest in and use of the library. The committee was formed to continue the Library Board’s commitment to community involvement in every phase of the planned renovations, and specifically to provide feedback to the Library Building Committee during the design development phase. The public is welcome to attend and observe the discussion at that meeting. The library continues to work hard to serve the community on an ongoing basis; they are readying for the book sale. They are accepting donations of new and gently used books, CDs. DVDs, vinyl record albums, sheet music and video games. They do not collect text books, encyclopedias, magazines, video tapes or out of date guide books. Trustee Veron continued with her report on the library, stating that the fundraising is going exceedingly well. The Friends of the Scarsdale Library reported at that meeting. Trustee Veron stated that there will be a Communications Committee meeting on Thursday. They continually encourage residents to subscribe to the new e-newsletter called “Scarsdale Official”. If you visit www.scarsdale.com and select ‘Notify Me’ and scan down and select ‘Scarsdale Official’ you can join your 554 friends who have already subscribed. The Committee would like to have the majority of the residents to subscribe. They also discussed recommendations that the Committee is making to the Village Board and will discuss that again on Thursday night. In regard to the revitalization of the Village Center, one of the activities planned is a ‘Meet the Artist’ event at Wilson and Sons Jewelers on Thursday from 6 p.m. to 9 p.m. This is an opportunity to meet the artist who had the beautiful pearl necklace installed in Chase Park. Local merchants Zachys and Moscato will be providing refreshments. In terms of Village Center work, Trustee Veron stated that there will be a Village Center meeting that Thursday morning with property owners, Village staff, and merchants to talk about efforts to work on the invigoration of the Village Center. She will report to the community and give an update at the next significant Board of Trustees Committee/Liaison report. Village Board of Trustees 07/11/2017 291 Mayor Hochvert stated that he believed the specific date for the actual closing of the library is not pinpointed quite yet; the last time he spoke to the Library Director, she informed him that it was several months away. ******** Public Comment Robert Harrison, 65 Fox Meadow Road, stated that the 33rd season of the Scarsdale Summer Youth Tennis League program started on last night; they had over 35 young players attend. He complimented Matt Arone, Assistant Superintendent of Parks and Recreation, stating that he has been a pleasure to work with on this program. Last night they held 16 matches until it rained, and this evening it was the reverse, it rained before the matches. His assistants squeegeed the tennis courts; they were still able to get in 17 matches. He stated that these directors are wonderful and just graduated from Scarsdale High School – Benny Marcus, Thomas Jacobson, and Willow Malsch – they also happen to be going to Penn State University. Mr. Harrison reported that he had good news on the number of tennis permits sold this year – a total of 964 tennis permits have been sold this year plus 85 and with the Summer Youth Tennis Program, 40 of the new permits were junior permits, 31 were adults and 4 were seniors. There are still 3 ½ weeks left, it is a four week program, four nights a week (Monday through Thursday) and they start at 6 p.m. Eligible youths are between the ages of 6-18 years. The fee is $50.00 – included in that fee is a t-shirt, a pizza and ice cream party at the end of the program, participation trophies, and a tournament. There will be a travel team at the end of the tournament. For more information, interested residents can contact him at proscars@aol.com or the Recreation Department. Trustee Harrison asked Trustee Pekarek who was working on the sanitation report that was mentioned earlier in the meeting. Trustee Pekarek replied that the Conservation Advisory Committee was doing this work. Trustee Harrison congratulated the Village on the sale of 32 Ferncliff Road, asked the Village Manager how the proceeds from the sale would be used. Village Manager Pappalardo replied that when the Board adopted the 2017/18 Budget by resolution, there was a Resolved clause that if the money was available, and it was prudent at the time to spend it, it would be recommended to the Board that they spend $500,000 on roads – transfer from the General Fund Balance to the Capital Budget, $100,000 on highway equipment, and $250,000 to help pay for a new fire engine. Village Board of Trustees 07/11/2017 292 There being no further comments, Mayor Hochvert closed the public comments portion of the meeting. ******** Mayor Upon motion entered by Mayor Hochvert, and seconded by Trustee Pekarek, the following resolution regarding the Findings of the Village of Scarsdale Board of Trustees in connection with 24 Morris Lane, Scarsdale, New York was approved by the vote indicated below: WHEREAS, 24 Morris Lane, Scarsdale, New York a two story dwelling, located in the Middle Heathcote/Murray Hill section of Scarsdale, consists of a blend of several architectural styles, including Colonial Revival, Mediterranean, Beaux Arts and the International Style, was built in 1916 with renovations to the building taking place in 1924, 1934, 1955, and 1985. The original architect for the home is unknown; and WHEREAS, pursuant to Scarsdale Village Code (SVC) §§182-5 and 182-6, an application was submitted to the seven member Committee for Historic Preservation (CHP) to demolish more than 51% percent of the above described building; and WHEREAS, pursuant to SVC §182, the Committee for Historic Preservation held a public hearing on May 16, 2017 wherein only five members of the CHP were present; and WHEREAS, at the conclusion of the public hearing two (2) CHP members voted to deny the grant of a Certificate of Appropriateness finding that the Building was of substantial historical importance to the community, while three (3) CHP members voted to grant the Certificate of Appropriateness; and WHEREAS, because New York State General Construction Law §41 requires a vote of the majority of the constituted board to approve a measure, at least four of the seven members of the CHP must vote in favor of or have opposed the measure for official action to be taken; and WHEREAS, only three of the five members present voted to grant the applicant’s request for a Certificate of Appropriateness, which resulted in a default denial; and Village Board of Trustees 07/11/2017 293 WHEREAS, SVC §182-11 provides that any applicant aggrieved by a determination of the CHP may appeal to the Village’s Board of Trustees. The SVC also provides that during the appeal the Board of Trustees shall not be bound by the record adduced by the CHP; and WHEREAS, on June 27, 2017 the Board of Trustees held a de novo hearing to determine whether the Building meets the criteria stated under SVC §182-5; and WHEREAS, the Village Board has reviewed the record, including reports submitted by the applicant’s counsel, and have visited the site; now therefore be it RESOLVED, that applying the criteria under SVC §182-5 the Village Board makes the following findings of fact: A. Whether the building is associated with events that have made a significant contribution to broad patterns of Village, regional, state, or national history; There is no evidence in the record from the CHP or otherwise that the subject property, 24 Morris Lane, is associated with events that would contribute to broad patterns of Village, regional, state or national history. While there is evidence that a number of weddings were held on the property, these events have not contributed to broad patterns of Village, regional, state or national history. The Village Board also notes that the Building is not individually identified in the Reconnaissance Level Cultural Resource Survey Report (2012), which provides a snapshot of the Village’s architectural fabric as a preliminary effort to identify buildings and areas with potential architectural or historical significance. B. That the building is associated with the life of a person or persons of historical significance. Everit J. Sadler and Norman E. Alexander are two prominent individuals with distinguished careers that resided within or were associated with the subject property. Mr. Sadler, a 1899 graduate of Annapolis, served in the Spanish-American War. Before retiring in 1942, Mr. Sadler served as director and operating vice-president of the Standard Oil Company, New Jersey. While Mr. Sadler’s professional career and service to this country is to be commended, Village Board of Trustees 07/11/2017 294 his contributions do not rise to the level that would render him a person of historical significance. Similarly, Mr. Alexander, a graduate of Columbia University and its Law School, was the chairman and chief executive of Sun Chemical Corporation. Mr. Alexander was also the founder of Sequa Corporation, which produced airbags and aerospace equipment. Despite Mr. Alexander’s excellent reputation, his professional experience also does not rise to the level that would render him a person of historical significance. Accordingly, the Village Board finds that the subject property is not associated with the life of a person or persons of historical significance such that the building would warrant preservation. C. That the building is the work of a master and embodies the distinctive characteristics of a type, period, or method of construction that possess high artistic values. The applicant alleges that the building was constructed in 1916 and that the original architect is unknown. The applicant also states that Hiss & Weekes was responsible for the design of the 1924 addition to the building. By definition, a master is a person recognized for greatness in their field and is considered a craftsman of consummate skill whose work rises above and is distinguishable from others. Since Hiss & Weekes were only responsible for the 1924 addition which encompasses only 19% of the floor area, it would be difficult to declare the entire building the work of a master. Moreover, the Village Board notes that not all works of a master rise to the level sufficient to warrant historic designation. Even if the Village Board were to declare Hiss & Weekes’ limited workmanship on 24 Morris Lane the work of a master, the subject property still does not embody distinctive characteristics of a type, period or method of construction that possess high artistic values. The building touches upon four different architectural styles merged together. These four architectural styles include Colonial Revival, Mediterranean, Beaux Arts and International. While the merging of four different styles does not automatically render a property unfit for meeting the high artistic value requirement. Instead, to determine whether the inclusion of each style rises to the high artistic value threshold, the overall blending must be evaluated on a case by case basis to assess whether high artistic value is achieved. Here, the Village Board finds, as the record suggest, that the four architectural styles used in 24 Morris Lane are missing key elements from each particular architectural style. Thus, the blending of the four Village Board of Trustees 07/11/2017 295 incomplete architectural styles has resulted in a building that architecturally appears to have not been done very well and fails to rise to the level of high artistic value. D. That the building has yielded or may be likely to yield information important in prehistory or history. The Village Board finds nothing in the record that suggest the Building yielded or may yield information important in prehistory or history; and be it further RESOLVED, that based upon the foregoing, the Village Board herein grants a Certificate of Appropriateness to the owner and/or applicant of 24 Morris Lane for the purpose of facilitating the demolition of the existing structure located therein, subject to any other requirements, rules, and regulations of the Village of Scarsdale and the Building Department. AYES NAYS ABSENT Trustee Callaghan None Trustee Samwick Trustee Finger Trustee Pekarek Trustee Ross Trustee Veron Mayor Hochvert ******** Finance Committee Upon motion entered by Trustee Finger, and seconded by Trustee Pekarek, the following resolution regarding Acceptance of a Gift for the Scarsdale Public Library Addition and Renovation Project was approved by a unanimous vote: WHEREAS, the Scarsdale Library Board completed a Master Plan dated June 10, 2013, which identifies a number of building renovations and additions that will increase the capacity of the library to provide a broader range of rapidly evolving library services while maintaining popular traditional collections and programs by offering a more balanced utilization of the building space within a safe, attractive and inviting comfortable environment, said master plan supported by the Scarsdale Village Board of Trustees via resolution dated April 8, 2014 (attached); and Village Board of Trustees 07/11/2017 296 WHEREAS, the improvements identified in the Master Plan will transform the Library into a multi-purpose community asset for future generations, maintain its preeminent status among free public libraries in the County and State, enhance its technological capacity to further library services and create a physical environment that will be a welcoming and versatile learning center; and WHEREAS, the Scarsdale Public Library Board, at their October 21, 2013 meeting, authorized the retention of the fund raising consulting firm of Plan A Advisors, P.O. Box 165, Thornwood, NY 10594, to design and conduct a capital campaign to implement such a project, subsequently identified in the July 20, 2015, Schematic Design Report prepared by Dattner Architects, at an estimated construction cost of $16,500,000 and total project cost of approximately $19,500,000; and WHEREAS, in accordance with a Village Board request at a March 07, 2016, Committee of the Whole meeting, the Library Board and Architect value engineered the schematic design plans, reducing the total project cost to $17,900,000, as identified in Option A-1 (attached), which the Architect presented at the July 19, 2016, Committee of the Whole meeting; and WHEREAS, on December 13, 2016, the Village Board of Trustees authorized a $9,900,000 bond to pay part of the $17,900,000 addition and renovation of the existing Scarsdale Public Library Building, with the remainder of the $17,900,000 to be paid by private donations and grants; and WHEREAS, on January 09, 2017, and with thanks to Assemblywoman Amy Paulin, the New York State Dormitory Authority awarded the Village of Scarsdale a $500,000 State and Municipal Facilities Program grant in support of the project, with the execution of a grant agreement pending upon completion of various program review requirements; and WHEREAS, the following donations have been offered to the Scarsdale Public Library Addition and Renovation Capital Improvement Project: Scarsdale Foundation, $50,000, and Friends of the Scarsdale Library, $64,950; and WHEREAS, pursuant to Policy #106: “Gifts to the Village of Scarsdale” of the Village of Scarsdale Administrative Policies & Procedures Manual, Village Board of Trustees 07/11/2017 297 acceptance of all gifts valued at $500 or greater must be approved by the Village Board of Trustees; now, therefore, be it RESOLVED, that the Village Board hereby accepts the following gifts toward the Scarsdale Public Library Master Plan Improvement Project: $50,000 from the Scarsdale Foundation, and $64,950 from the Friends of the Scarsdale Library; and be it further RESOLVED, that the Village Treasurer take the necessary steps to complete the transaction and accept these financial gifts totaling $114,950 and deposit said funds into the Library Capital Campaign Account; and be it further RESOLVED, that the Board of Trustees hereby extends their heartfelt thanks and great appreciation to the Scarsdale Foundation and Friends of the Scarsdale Library for their generosity and commitment to the Scarsdale Public Library and the community it serves. ******** Municipal Services Upon motion entered by Trustee Veron, and seconded by Trustee Finger, the following resolution regarding Braking Aids Ride was approved by a unanimous vote: WHEREAS, Global Impact, a Section 501(c)(3) not-for-profit organization, has requested permission for the Braking AIDS Ride to traverse the Village of Scarsdale between 10:00 a.m. and 12:00 p.m. on Sunday, September 10, 2017, as riders travel a route from Boston to New York City; and WHEREAS, the event beneficiary is Housing Works, Inc., a 501(c)(3), whose mission is to end the dual crises of homelessness and AIDS through advocacy, the provision of lifesaving services, and entrepreneurial businesses that sustain their efforts; and WHEREAS, the Braking AIDS Ride is not a race, but rather a fully-supported ride involving approximately 125 persons of all ages, casually riding in a somewhat disbursed pattern along primarily residential streets while complying with all traffic regulations; and WHEREAS, the proposed Braking AIDS Ride route (attached) requires the use of local streets, entering Scarsdale from White Plains on Coralyn Road Village Board of Trustees 07/11/2017 298 near the Fenway Golf Club and continuing southwest through various Village Roads, exiting Scarsdale by crossing Weaver Street to Daisy Farms Road in New Rochelle; and WHEREAS, Village staff will provide advance notice of the Braking AIDS Ride to the Scarsdale Neighborhood Association presidents in Secor Farms, East Scarsdale, and West Quaker Ridge, asking that they share the information amongst their members; and WHEREAS, the Braking AIDS Ride organizers will post route directional markers (see attached) using H-frame holders at every turn and promptly remove them as soon as the last rider passes; and WHEREAS, the Braking AIDS Ride does not require any rest areas, comfort stations, or other accommodations apart from authorized passage through the community; and WHEREAS, Global Impact agrees to furnish public liability insurance in a form and amount satisfactory to the Village Attorney, naming the Village of Scarsdale as an additional insured against any and all claims, damages, or causes of action resulting from the use of Village owned streets and land; and WHEREAS, the Village special events staff team has discussed the proposed Braking AIDS Ride and finds that one special duty police officer will be required at the intersection of Crossway and Weaver Street due to traffic conditions present at this location, such costs associated with this support to be reimbursed by Global Impact at a rate of $105.00 per hour; now, therefore, be it RESOLVED, that Global Impact, a Section 501(c)(3) not-for-profit organization, is hereby authorized to utilize Village of Scarsdale streets as delineated on the attached route map, including temporary use of the Village right-of-way to post route markers in conjunction with the Braking AIDS Ride, to traverse the Village of Scarsdale between 10:00 a.m. and 12:00 p.m. on Sunday, September 10, 2017, conditioned on the timely receipt of a certificate of public liability insurance naming the Village of Scarsdale as an additional insured; and be it further RESOLVED, that the Village Manager is authorized to execute the Village Event Permit form and accompanying Terms and Conditions in substantially the same form as attached hereto and made a part hereof. Village Board of Trustees 07/11/2017 299 ******** Upon motion entered by Trustee Veron, and seconded by Trustee Ross, the following resolution regarding Authorization to Enter into an Interlocal Cooperative Purchasing Agreement was approved by the vote indicated below: WHEREAS, in accordance with New York State General Municipal Law (GML) §103 and the Village’s Internal Control Policy, the Village is authorized to purchase apparatus, materials, equipment and supplies, as well as to contract for services related to the installation, maintenance or repair of those items, through the use of contracts let by the United States or any agency thereof, and/or any state or any other political subdivision or district therein; and WHEREAS, the Houston-Galveston Area Council (H-GAC), a political subdivision of the state of Texas, has instituted a cooperative purchasing program under which it contracts with eligible entities, including municipalities nationwide, to provide access to competitively bid goods and services; and WHEREAS, the H-GAC cooperative purchasing program is compliant with NYS GML §103 and the Village of Scarsdale Internal Control Policy, offering the potential to reduce costs associated with procurement of necessary goods and services, including the prospective purchase of certain fire apparatus; and WHEREAS, the Village is required to execute and return the attached no-fee H- GAC Interlocal Cooperative Purchasing Agreement in order to take advantage of available procurement opportunities; now, therefore, be it RESOLVED, that the Village Manager is herein authorized to execute the attached Interlocal Cooperative Purchasing Agreement; and be it further RESOLVED, that the Village Manager is herein authorized to undertake all administrative acts required pursuant to the terms of this agreement. AYES NAYS ABSENT Trustee Callaghan None Trustee Samwick Trustee Finger Trustee Pekarek Trustee Ross Village Board of Trustees 07/11/2017 300 Trustee Veron Mayor Hochvert ******** Fire Commissioner Trustee Callaghan stated that the reason behind this purchase is that it is a Seagrave – they have been in business since 1881. The design has superior features such as stainless steel. They are also a single source manufacturer. Today most fire equipment building companies get pieces of the equipment from several different places. They are the only company in the United States that does everything on site. Upon motion entered by Trustee Callaghan, and seconded by Trustee Pekarek, the following resolution regarding the Award of Contract #FS12-15 XC01 for Purchase of a New 1500 GPM Pumper Fire Engine was approved by the vote indicated below: WHEREAS, the Village of Scarsdale Fire Department is committed to the protection and preservation of life, property, and the environment from the adverse effects of fire and hazardous conditions through fire prevention, education, suppression, and training; and WHEREAS, the August 2016 Fire Apparatus Reorganization and Replacement Plan (FARR), which was prepared to right-size our fleet, improve fire operations, and cultivate financial savings, called for the purchase of a multi-purpose 100-foot aerial truck with a pump and water tank to replace two other fleet apparatus, one a ladder truck and the other an engine truck (Engine 54), declared surplus in November 2016 due to its age and condition and subsequently auctioned; and WHEREAS, Purchase of a new 1500 GPM Pumper will allow Engine 57, a 1992 Spartan Beck 1500 GPM Pumper, to be declared surplus and auctioned, with the resulting revenue helping to advance the balance of the FARR; and WHEREAS, the Village Board has authorized by resolution on July 11, 2017, participation in the Houston-Galveston Area Council Buy (H-GAC) governmental purchasing cooperative, with said cooperative offering competitive pricing for the necessary replacement apparatus, a multi- purpose, 1500 GPM pumper manufactured by Seagrave Fire Apparatus, LLC; and Village Board of Trustees 07/11/2017 301 WHEREAS, Fire Chief James Seymour and Captain John Cockerill have undertaken extensive research confirming that Seagrave Fire Apparatus, LLC, is capable of manufacturing a high quality 1500 GPM pumper that meets our specifications and departmental needs, and that there are sufficient funds appropriated to fund the purchase; now, therefore, be it RESOLVED, that the Village Manager is hereby authorized to execute H-GAC contract #FS12-15 XC01 in substantially the same form as attached hereto with Seagrave Fire Apparatus, LLC, of 7285 Solutions Center, Chicago, IL, 60677-7002 in the amount of $599,956, with all costs to be charged to Capital Budget Account H-3497-962 2016-046; and be it further RESOLVED, that the Village Manager is herein authorized to undertake all administrative acts required pursuant to the terms of the agreement. AYES NAYS ABSENT Trustee Callaghan None Trustee Samwick Trustee Finger Trustee Pekarek Trustee Ross Trustee Veron Mayor Hochvert ******** Upon motion entered by Trustee Callaghan, and seconded by Trustee Veron the following resolution regarding Uniformed Firefighters Association Fundraiser for the Muscular Dystrophy Association was approved by a unanimous vote: WHEREAS, Through a combination of volunteerism and philanthropy, both directly and through the organizations to which they belong, Village employees demonstrate support for Scarsdale community values, including participating in a variety of local and non-local activities and fundraisers benefitting worthwhile causes near and far; and WHEREAS, the Scarsdale Uniformed Firefighters Association (UFFA) has requested that the Village of Scarsdale authorize a “Fill the Boot” fundraising effort in support of the Muscular Dystrophy Association, to be held in the public areas near the Scarsdale Train Station from 6:00 AM to 9:00 AM on Friday, July 14th, and Friday, September 8th, as well as at the Fire Department tent during the Chamber of Village Board of Trustees 07/11/2017 302 Commerce Sidewalk Sale, from 10:00 AM to 4:00 PM on Friday, July 27th, through Sunday, July 29th; now, therefore, be it RESOLVED, that the Village Board herein approves and supports the UFFA’s “Fill the Boot” Muscular Dystrophy Association fundraiser to be held in the public areas near the public areas of the Scarsdale Train Station from 6:00 AM to 9:00 AM on Friday, July 14, 2017, and Friday, September 8, 2017, as well as at the Fire Department tent during the annual Chamber of Commerce Sidewalk Sale, from Friday, July 27th, through Sunday, July 29th, between the hours of 10:00 AM and 4:00 PM. ******** Recreation Committee Upon motion entered by Trustee Callaghan, and seconded by Trustee Veron the following resolution regarding Contract Award Correction for VM #1219 – Assorted Trash and Recycling Bins and Lids was approved by the vote indicated below: WHEREAS, on February 28, 2017, the Village Manager advertised for sealed bids pursuant to VM Contract #1217 – Assorted Trash and Recycling Bins and Lids for placement throughout the Village’s Neighborhood Parks, Chase Park and Athletic Fields; and WHEREAS, Pursuant to Village Board resolution on May 9, 2017, Lotus Graphics, 448 Canal Street, Brattleboro, VT 05301, was awarded a portion of VM Contract #1219, specifically items D, E, F, G, and H; and WHEREAS, staff later discovered that Lotus Graphics was not a bidder, but rather the mailing agent for the actual lowest responsive bidder, Recycle Away, LLC., 45 Flat Street, Brattleboro, VT 05301; and WHEREAS, VM Contract # 1219 – Assorted Trash and Recycling Bins and Lids Items D, E, F, G, and H, should have been awarded to Recycle Away, LLC, 45 Flat Street, Brattleboro, VT 05301; now, therefore, be it RESOLVED, that the Village Board rescinds all portions of the prior resolution dated May 09, 2017, awarding VM #1219, Items D, E, F, G, and H, to Lotus Graphics; and be it further resolved Village Board of Trustees 07/11/2017 303 RESOLVED, that VM #1219, Items D, E, F, G, and H, be awarded to Recycle Away, LLC, 45 Flat Street, Brattleboro, VT 05301, for the unit bid prices identified in the Bid Tabulation Sheet attached hereto and made a part hereof, subject to the availability of adequate budget appropriations, for the total estimated amount of $14,194.75; and be it further resolved RESOLVED, that all purchase costs associated with VM #1219 – Assorted Trash and Recycling Bins and Lids be charged to Capital Budget Account H.7197.964.2016-001; and be it further resolved RESOLVED, that the Village Manager is herein authorized to undertake all administrative acts as may be required under the terms of the contract. AYES NAYS ABSENT Trustee Callaghan None Trustee Samwick Trustee Finger Trustee Pekarek Trustee Ross Trustee Veron Mayor Hochvert ******** Written Communications All communications received that are written to the Mayor and Board of Trustees can be viewed on the Village’s website, www.scarsdale.com under the Board of Trustees or Village Clerk section. Village Clerk Conkling reported that one communication has been received since the last regular Board of Trustees meeting from the following:  A memo from Ron Schulhof, on behalf of the Ad-Hoc Committee for LED Streetlights regarding an Update on LED Streetlight Pilot Program ******* Village Board of Trustees 07/11/2017 304 There being no further business to come before the Board, the meeting was adjourned at 9:12 P.M. on a motion entered by Trustee Ross, seconded by Trustee Finger and carried unanimously. Donna M. Conkling Village Clerk RESOLUTION RE: APPOINTMENT TO THE SCARSDALE ARTS COUNCIL WHEREAS, the Village Board annually appoints members to certain advisory councils which are created pursuant to constitutions approved by resolution of the Village Board to assist the Board with specific areas of interest and concern to village government operations; and WHEREAS, the Scarsdale Arts Council (Council) is a non-profit corporation serving the Scarsdale community by encouraging and facilitating community interest in the arts and making art programs accessible to Village residents; and WHEREAS, the Council By-Laws provide for sixteen directors, twelve of which are designated by various Scarsdale entities including the Hoff Barthelson School, Junior League of Central Westchester, Scarsdale Adult School, Scarsdale Chamber of Commerce, Scarsdale Historical Society and Scarsdale Women’s Club, amongst others; and WHEREAS, the By-Laws provide for the four remaining directors to be designated at-large by the Village of Scarsdale Mayor for staggered two year terms; and WHEREAS, a total of three at-large directors previously appointed by the Mayor are currently serving on the Council providing an opportunity for another appointment; and WHEREAS, Abigail Sroka, 30 Whig Road, is interested in serving on the Council for a term ending April 1, 2019; and WHEREAS, the Village Board’s Personnel Committee convened on July 11, 2017 to consider the application of Abigail Sroka to serve on the Council and voted to recommend her appointment to the Full Board; now therefore be it RESOLVED, that the Mayor hereby appoints Abigail Sroka, 30 Whig Road, to the Scarsdale Arts Council for a term ending April 1, 2019, or until such time as a successor is appointed. Submitted by: Village Manager Date: July 12, 2017 For: July 25, 2017 Donna Conkling From: noreply@civicplus.com Sent: Friday, July 07, 2017 11:01 AM To: Christopher O'Brien; Donna Conkling; Steve Pappalardo; Robert Cole; Josh Ringel; Ingrid Richards; seth.h.ross@gmail.com; Matthew Callaghan Subject: Online Form Submittal: Boards, Commissions & Councils Application Boards, Commissions & Councils Application Section 1: Applicant Name Abigail Address Sroka City Scarsdale State NY Zip Code 10583 Preferred Telephone 9176479818 Number(s) Email ahsroka@gmail.com Length of Residence in 1 Year Scarsdale Education / Degrees Colgate University 2003 Professional Experience NBC Universal, Digital Advertisintg Sales Director 2005-2014 Civic Activities Fox Meadow Neighbirhood Association, board member, 2017- present Riverdale Country School Alumni Executive Council 2003-present New York Center for Child Development, junior Board co-chair 2010-present (Section Break) Section 2: Comments What qualifications and My strong background in digital marketing and creative thinking skills would you bring to are skills that I believe will contribute to a successful arts the Board or Committee? council. I am passionate about creating a space in Chase Park to bring visitors to town and engage young families. Creating art instillations of this nature could help us reach some of the goals for the village such as retail revitalization. 1 Reasons you wish to I moved to the Scarsdale so that my family and I could be part serve: of a community. I always give back because I believe that it's important to be involved and contribute to the success of what you care about. (Section Break) Section 3: Board, Council or Committee Selection 1st Choice: Scarsdale Arts Council 2nd Choice Field not completed. 3rd Choice: Field not completed. Information The Village Board's Personnel Committee members will review your application and contact you at the appropriate time to discuss your candidacy. The Board makes these appointments annually in April, however vacancies are often filled during the course of the year due to resignations Email not displaying correctly? View it in your browser. 2