Board of Trustees

Village of Scarsdale Dan Hochvert, Mayor Stephen M. Pappalardo Office of the Village Manager Village Manager Justin K. Arest Scarsdale, New York 10583 Matthew J. Callaghan 914-722-1110 Lena Crandall Fax: 914-722-1119 Carl L. Finger www.scarsdale.com Seth Ross Jane E. Veron Village Board Limited Agenda December 26, 2018 Village Board Meeting - 8:30 AM – Trustees Room Action Roll Call ______________________ Pledge of Allegiance ______________________ Minutes  Village Board Meeting of December 11, 2018 ______________________ Bills  Trustee Arest ______________________ Committee Items Finance Committee –Trustee Ross  Statements of Expense & Revenue for June 2018 – November 2018 ______________________  Resolution re: Acceptance of a Gift for the Scarsdale Police Department ______________________  Future Meeting Schedule Tuesday, January 8, 2019  6:00 PM – Committee of the Whole – Trustees Room ______________________ 1. Freightway Development Site Project (It is anticipated that a motion will be offered to move into Executive Session as discussion may impact the value of real property)  7:30 PM Agenda Committee Meeting ______________________  8:00 PM Village Board Meeting ______________________ Tuesday, January 22, 2019  6:30 PM – Committee of the Whole – Rutherford Hall ______________________ 1. Freightway Development Site Project – Public Comment Session  7:30 PM Agenda Committee Meeting ______________________  8:00 PM Village Board Meeting ______________________ Village Hall Schedule Monday December 31, 2018  New Year’s Eve (Observed) – Village Hall Closed at 12:30 PM Tuesday, January 1, 2019  New Year’s Day – Village Hall Closed FY 2019/20 Budget Discussions Finance Committee Meetings Thursday, January 17, 2019 - 6:30 P.M. – 3rd Floor Meeting Room Tuesday, January 29, 2019 10:30 A.M. - Trustees Room Thursday, January 31, 2019 – 6:00 P.M. – Trustees Room Thursday, February 14, 2019 - 6:00 P.M. – Trustees Room Tuesday, March 12, 2019 – 6:30 P.M. – 3rd Floor Meeting Room Briefing Sessions – 3rd Floor Meeting Room Thursday, February 28, 2019 – 7:00 P.M. – Operating Budget Wednesday, March 6, 2019 – 7:00 P.M. – Capital Budget Village Board of Trustees 12/11/2018 550 THREE THOUSAND THREE HUNDRED SIXTEENTH REGULAR MEETING Rutherford Hall Village Hall December 11, 2018 A Regular Meeting of the Board of Trustees of the Village of Scarsdale was held in the Trustees’ Room in Village Hall on Tuesday, December 11, 2018 at 8:00 P.M. Present were Mayor Hochvert, Trustees Arest, Crandall, Finger, Ross, and Veron. Also present were Village Manager Pappalardo, Deputy Village Manager Cole, Village Attorney Sapienza-Martin, Deputy Village Attorney Garrison, Assistant Village Manager Richards, Village Treasurer McClure, Village Clerk Conkling, and Assistant to the Village Manager Ringel. ******** Trustee Finger moved to amend the agenda to include a resolution under the Law Committee regarding the referral of zoning amendments to the Planning Board, seconded by Trustee Crandall and carried unanimously. ******** The minutes of the Board of Trustees Regular Meeting of Tuesday, November 27, 2018 were approved on a motion entered by Trustee Finger, seconded by Trustee Crandall and carried unanimously. ******** Bills & Payroll Trustee Ross reported that he had audited the Abstract of Claims dated December 11, 2018 in the amount of $871,470.14 which includes $13,159.45 in Library Claims previously audited by a Trustee of the Library Board which were found to be in order and he moved that such payment be ratified. Upon motion duly made by Trustee Ross and seconded by Trustee Crandall, the following resolution was adopted unanimously: RESOLVED, that the Abstract of Claims dated December 11, 2018 in the amount of $871,470.14 is hereby approved. Village Board of Trustees 12/11/2018 551 Trustee Ross then reported that he had examined the payment of bills made in advance of a Board of Trustees audit totaling $75,580.04 which were found to be in order and he moved that such payments be ratified. Upon motion duly made by Trustee Ross and seconded by Trustee Crandall, the following resolution was adopted unanimously: RESOLVED, that payment of claims made in advance of a Board of Trustees audit totaling $75,580.04 is hereby ratified. Trustee Ross further reported that he had examined the Authorization for Medicare Reimbursement made in advance of a Board of Trustees audit totaling $339,441.50 which includes $45,031.20 in Library Claims was found to be in order and he moved that such payment be ratified. Upon motion duly made by Trustee Ross and seconded by Trustee Crandall, the following resolution was adopted unanimously: RESOLVED, that the Authorization for Medicare Reimbursement made in advance of a Board of Trustees audit totaling $339,441.50 is hereby ratified. ******** Mayor’s Comments Mayor Hochvert reported on the Memorial Service held for Beverley Sved on November 28th at the Scarsdale Woman’s Club. He credited former Trustee David Buchen for a wonderful job coordinating the service in support of her husband, Paul Sved. On November 30th, Mayor Hochvert stated that ‘Light the Dale’ in the Village Center was a success with a large crowd in attendance despite the inclement weather. On December 1st and 2nd, the Mayor reported that he worked with an Eagle Scout candidate, creating a running path in the area north of Dean Field. The path was refurbished and there is a now semicircle at the two ends of that path. Mayor Hochvert stated that on December 3rd, he attended a SNAP meeting where most discussion was held regarding the Freightway project. On December 9th, Mayor Hochvert stated that Arthur Manor held its annual tree lighting in David Park, and similarly to the lighting of the tree in the Village Center, a child helped the Mayor light this tree as well. Village Board of Trustees 12/11/2018 552 Mayor Hochvert reported that also on December 9th, several committee meetings were held; Personnel Committee, Law Committee and Law/Sustainability Committee. On December 10th, the Village Board convened as the Committee of the Whole to meet with James Staudt, Esq. of McCullough Goldberger and Staudt, to discuss the Freightway project. Mr. Staudt has been retained by the Village as counsel for this project. On December 11th, the Village Board convened again as the Committee of the Whole and met with Assemblypersons Amy Paulin and David Buchwald to discuss the New York State Charitable Gift Reserve Fund and Federal Rulemaking. After that discussion, the Board reviewed the Village’s priority list. Dara Gruenberg, Hampton Road, member of the Communications Committee, gave a power point presentation on the new Boards and Councils section of the Village’s website. It is now possible to view each Board/Council/Committee description, frequency of meetings, length of terms, and time commitment involved. She gave an update to the Village Board and the public on specific accomplishments and changes that have been implemented on scarsdale.com on the Boards and Councils section of the website. One of the committee’s goals since its inception has been to update and develop Boards and Councils recruitment materials. The power point presentation highlighted the update of the Boards and Councils descriptions to make them more understandable to different users, the volunteer commitment time more defined and the meeting schedule is available for each Board and Council. The application process is also clarified to serve on a Board or Council. Ms. Gruenberg took everyone through each step in navigating the Boards and Councils web page. She noted that the goal is to attract a broad base of resident volunteer engagement and make the user experience more accessible and understandable. She thanked Deputy Village Manager Rob Cole, IT Director Chris O’Brien, Village Clerk Donna Conkling, and Trustees Veron and Arest for their invaluable help. She stated that this project was an enormous undertaking and demonstrates the value of volunteer resident engagement which we hope these changes will help to encourage more people to apply to serve on Boards and Councils. Trustee Arest thanked Ms. Gruenberg and the members of the Communications Committee for their hard work on this project, as well as Deputy Village Manager Cole and I.T. Director Chris O’Brien. ******** Village Manager’s Report Village Board of Trustees 12/11/2018 553 Village Manager Pappalardo reported on the Village Center Holiday parking schedule. He stated that all 90 minute and 2-hour meters will be bagged. The Village will provide two hours of free parking in the downtown business district beginning Friday, December 21, 2018 through December 25, 2018. To ensure vehicular turnover and maximum access to the parking spaces, the Scarsdale Police Department will enforce the two (2) hour parking limit. Merchants and their employees will be permitted to park free of charge in the Freightway Garage (all levels) and Christie Place Garage (levels B1 & B2). The decision to offer free holiday parking in the downtown business district was jointly arrived through discussions with key stakeholders including representatives of the Village Board, Village staff, and the Scarsdale Business Alliance. Village Manager Pappalardo next introduced Project Manager Paul Zaicek, who gave a power point presentation on the progress and status of the renovations to the Popham Road Firehouse and explained to the Board why additional funds were required to complete the project. ******** Trustee Committee and Liaison Reports Trustee Veron congratulated the Communications Committee for their excellent work on the upgrade to the Village’s website. As the public heard during their presentation, the Committee created a resident portal which will enable greater clarity around opportunities to participate in and engage with local government. She stated that the Village’s goal is to bring government to the residents. The Committee has set forth aspirational goals and has exceeded all expectations. Trustee Veron reported on the second annual “Light the Dale” event held in the Village Center on November 30th. She stated that there was an excellent turnout with more than 300 people attending the event; despite the weather it was a wonderful success. Their objective is to make the holiday lighting a part of family tradition and make it welcoming to all faiths and backgrounds. Trustee Veron highlighted the Huff and Scarsdale High School carolers, the Recreation activities, the lighting of the tree and menorah and the arrival of Santa on the fire truck. She thanked the Village staff, the Department of Public Works, the Recreation Department, and Public Safety for all their help as well as the Scarsdale Business Alliance and the team of volunteers who put the program together. She noted that the Village has made accommodations for free parking for merchants off site. Trustee Veron shared that the Village has received a lot of positive feedback from commuters regarding the new holiday lights on East Parkway. She also announced that free two hour parking will be offered from December 21st through December 24th. Village Board of Trustees 12/11/2018 554 Trustee Veron next spoke regarding the Freightway project, stating that the Land Use Committee met on November 27th to discuss the development project, and review the RFEI submissions with the public. The RFEIs are posted on the Village website under the Planning tab for anyone to review. She further stated that the Board of Trustees met December 10th with counsel representing the Village on this project. She further stated that the Village will be inviting the public to a community input session to share their feedback on the RFEIs with the Board on January 22, 2019. Trustee Veron further reported that the Board will be co-hosting a Village-wide public safety meeting with the School Board and administration on January 23rd. Trustee Callaghan stated that the Board of Appeals met on November 14th with 8 cases to be heard. Four were approved, 2 were held over and 2 were denied. Several of the applications were to enable the residents to install swimming pools. Trustee Callaghan stated that the Advisory Council on Scarsdale Senior Citizens met and again had Village Department Heads present their department responsibilities to the members of the Council. Both Building Inspector Frank Diodati and Fire Inspector Al Mignone gave presentations. He noted that the Fire Inspector advised the Council that he or any other member of the Fire Department is available to provide free fire inspections of residences. Anyone interested should call the Fire Department at 914-722-1215. Fire Chief James Seymour, present in the audience, reiterated that anyone in the Fire Department will provide this service for a resident. Trustee Crandall gave the following report: “There was a joint meeting of the Sustainability and Law Committees of the Village Board last night to discuss Village Code Chapter 281, Trees, Grass, Brush and Weeds. The previous Village Board amended this Chapter, but the public was critical that the ordinance did not address the problem of clear- cutting. Last night, we had a robust discussion about requirements for planting replacement trees. We modified the original "aggregate" approach recommended by the Ad Hoc Tree Committee and the Conservation Advisory Council. Basically, if a tree with a diameter of 24 inches is removed, the property owner must plant a new tree. At the aggregate, or total sum of the diameters of all trees removed, over 120 inches, then two trees for every 24 inches in diameter must be planted. At the 240 inch threshold, the owner must plant three trees for every 24 inches in diameter removed. Where existing conditions on a lot make the planting of required replacement trees not feasible the applicant shall be required to make a payment to the Tree Preservation Fund. Appeals of the Village Engineer's determinations shall go to the Planning Board for review. We also lowered the size of replacement trees from three inches to two inches in diameter. Smaller trees are less costly for homeowners, they suffer less transplant shock and if properly planted, generally root out better than larger specimens. With respect to applications to the land use boards, we made it clear that both the common name and the Village Board of Trustees 12/11/2018 555 botanical name, size and condition must be specified on the submitted plans. Additionally, the methods for tree preservation in areas affected by construction activities must also be shown on the tree preservation plan. This will make it easier for our land use boards to evaluate the applications before them, and it should also help our Building Department with enforcing provisions of this ordinance on construction sites. Both committees voted to refer the proposed legislation to the Village Board. The draft legislation will be posted on the Village website as soon as it is fine-tuned by our legal department. Then, it will come before the public for a hearing in January. Please send any comments or suggestions you may have by email to Mayor@Scarsdale.com and if you would like your comments to become part of the official record, copy our Village Clerk, Donna Conkling at dconkling@scarsdale.com You may also call me at (914)725-9721. Every effort was made to further the legislative intent of Chapter 281. Many thanks to Village Attorney Angela Martin, Deputy Village Attorney Samantha Garrison, Village Engineer David Goessl, Assistant to the Village Manager Ingrid Richards, those of you who attended the committee meetings, and my fellow board members for working through these and other details. The Scarsdale Drug & Alcohol Task Force Board met on December 7th to review their multifaceted approach to preventing substance use by our teen population. They have an important public program this Friday, December 14th on the hot topic of marijuana. The featured speaker is Luke Niforatos, Senior Policy Advisor at Smart Approaches to Marijuana (SAM). Mr. Niforatos has devoted his career to non-profit community healthcare. He lived in Colorado during and after the legalization of recreational marijuana. The mission of SAM is to align marijuana policies with reputable science and public health principles using a common sense, bipartisan approach. Ten states and the District of Columbia have legalized marijuana for recreational purposes, and the issue is under discussion in more states, including New York. States with full legalization are assessing the tax revenue, incarceration rates, health care costs and incidence of marijuana-related accidents and hospitalizations in the aftermath of legalization. They are also examining the effects of legalizing marijuana on youth substance use. Mr. Niforatos will discuss these findings and the political and commercial landscape that is making marijuana a potential Big Tobacco playing field. Public policy options will be presented, and the audience is invited to engage in a discussion on these issues, particularly with regard to potential effects on adolescents. The program is this Friday, December 14th at 9:00 AM in rooms 170-172 at Scarsdale High School. Some parking spaces will be reserved in the gravel lot, but please walk or car pool if you can. It will be televised and made available on our public television stations. See www.scarsdaledatf.com for more information. Village Board of Trustees 12/11/2018 556 Best wishes for the holidays – and, remember, to always have a designated driver or call Scarsdale Taxi.” Trustee Finger stated that proposed amendments to the Zoning Code concerning the regulation of the sale of firearms, ammunition and explosives and the regulation of the commercial sale, storage, and display of ENDS and ENDS components will be referred to the Planning Board via the resolution that was added to the agenda this evening. ******** Public Comments David Lawless, Mamaroneck, representing David Raizen of Scarsdale Volunteer Ambulance Corps., spoke on behalf of SVAC, stating that the annual appeal for donations to the Corps has fallen short this year. Their annual budget is $650,000. To date, only 565 donations totaling $120,000 has been received. Some of the budget is covered by services rendered; however, much more is needed for the Corps to operate. He urged residents to donate to SVAC, a vital service in the Village. Mayor Hochvert and Trustee Finger thanked Mr. Lawless and Mr. Raizen for SVAC’s service to the community, noting the excellence of the SVAC and the need for the community to continue with their services, rather than contract with an outside service. Robert Berg, 32 Tisdale Road, spoke regarding the November 26th meeting concerning the Freightway redevelopment project where the public was informed of proposals from seven developers. He noted his concern that the Village has not done a survey of residents to determine priorities for this site and that this redevelopment will only reflect the views of a self-interested non representative group. He noted that the proposals are varied, and from just a design standpoint could not see how these proposals will lead to a successful RFP. The community needs more input on this project and he urged residents to write to the Mayor at mayor@scarsdale.com. Robert Harrison, 65 Fox Meadow Road, stated that the Scarsdale Youth Tennis League completed its 32nd successful year. He noted an article and photo in the Scarsdale Inquirer edition of November 16th. Mr. Harrison urged the Village Board to consider decreasing the Recreation Department tennis permit fees; he feels that more residents may apply for a permit if the fee is lowered. He also urged the Board to further the approval of a comfort station at the Middle School tennis courts. Village Board of Trustees 12/11/2018 557 In regard to a question concerning SALT, Mayor Hochvert repeated to Mr. Harrison his earlier report that Assemblypersons Paulin and Buckwald are pursuing the issues surrounding the New York State Charitable Gift Reserve Fund. Trustee Finger thanked Mr. Harrison for his years of leading the Scarsdale Youth Tennis League. There being no further comments, Mayor Hochvert closed the public comment portion of the meeting. ******** Municipal Services Committee Upon motion entered by Trustee Veron, and seconded by Trustee Finger, the following resolution regarding Additional Phase II Design Services with Grigg and Davis Engineers, PC, for the Popham Road Firehouse Renovation Project, and Associated Funding Transfer was approved by the vote indicated below (6-1): WHEREAS, the Popham Road Firehouse (Station 1), constructed in 1923, was in need of a major renovation due to structural deterioration and functional obsolescence, in that it was unable to accommodate larger generations of fire apparatus; and WHEREAS, on November 12, 2013, the Village Board authorized by resolution a Phase II Design Services agreement with Grigg and Davis Engineers, P.C. (Grigg and Davis), with subsequent change orders of $37,200 approved by the Village Manager on December 7, 2015, and $6,300 on July 15, 2017, and subsequently by Village Board resolutions authorizing increases of $92,501 on March 08, 2016, $8,900 on February 14, 2017, and $36,000 on April 24, 2018; and WHEREAS, the Popham Road Firehouse Renovation Project commenced February 27, 2017, with an original completion target of February 2018, but unanticipated field conditions and associated construction- related change orders have extended the project timeline, resulting in the need for additional Construction Administration services beyond the amended June 30, 2018 extension expiration date; and WHEREAS, the Project is currently anticipated for completion in February 2019, and recognizing that the work burden associated with Construction Administration services is declining as the Project moves toward completion, staff negotiated the attached Supplemental Services Village Board of Trustees 12/11/2018 558 agreement with Grigg and Davis, which includes $9,000 per month for July and August 2018, as called for in the original agreement, followed by a reduced fee of $4,500 per month for September, October, and November 2018, with any Construction Administration services occurring on or after December 01, 2018, to be compensated at the rate of $180.00 per hour, as needed; and WHEREAS, the 2013 Phase II Design and Construction Administration Services Agreement with Grigg & Davis Engineers, PC, 21 Crossway, Scarsdale, NY 10583, is herein increased by $31,500 for additional construction administration services covering July through November 2018; and WHEREAS, minimum project balances are currently available and it is prudent at this time to transfer $50,000 in General Fund Balance assigned for this project to the appropriate Popham Road Firehouse Capital Project Construction Account; now, therefore, be it RESOLVED, that the 2013 Phase II Design and Construction Administration Services Agreement with Grigg & Davis Engineers, PC, 21 Crossway, Scarsdale, NY 10583, is herein increased by $31,500 for additional Construction Administration services covering July through November 2018 to be funded from a transfer of $50,000 from the audited 2017-2018 General Fund Balance and $13,500 in unexpended balances in the 2010 Underground Fuel Storage Tank Removal Capital Project to the appropriate Capital Accounts as follows: FROM: A-9999-9999-9999 Use of Fund Balance $50,000 TO: A-9990-TRNFR-TRNFR-950-9550-.0 $50,000 TO: H-1000-030-5031-01 Transfer from General Fund $50,000 TO: H-3497-963 2014-043B $50,000 FROM: H-1997-961-2010-117 $13,500 TO: H-3497-963 2014-043B $13,500; and be it further RESOLVED, that the Village Manager is hereby authorized to execute an extension of the professional services agreement, in substantially the same form as attached hereto, for additional construction administration services with Grigg & Davis Engineers, and to undertake all associated administrative acts as required, and the Village Treasurer is hereby authorized and directed to make the necessary Capital Fund transfer. Village Board of Trustees 12/11/2018 559 AYES NAYS ABSENT Trustee Arest Trustee Callaghan None Trustee Crandall Trustee Finger Trustee Ross Trustee Veron Mayor Hochvert Trustee Callaghan explained that he would vote ‘nay’ because as he has stated previously concerning this project, Griggs and Davis, structural engineers, have no firehouse construction experience and no architects on staff. He noted that Firehouse Magazine had just awarded their 2018 awards for outstanding firehouse construction for 39 facilities, none of which utilized a structural engineer – all used architects. If you take a look through each of these projects, the cost ran approximately $4 million per project and they got more than we did. Also, the Popham Road Firehouse is out of compliance with the Code for egress. The windows are too high off the ground. Additionally, the ladder truck is too far from the center of the Village and creates a safety issue for residents. Trustee Callaghan also noted that between he and former Village Engineer Frank Balbi, they were able to save the Village $500,000 by having a lift installed rather than an elevator. He felt that the Village should have hired an architect with that savings and not place residents at risk. Trustee Finger stated that with due respect to Trustee Callaghan, the Village has an agreement with Griggs and Davis and to delay the project would create a safety concern to the residents of the Village. Trustees Ross, Veron, and Arest concurred with Trustee Finger. ******** Upon motion entered by Trustee Veron and seconded by Trustee Finger, the following resolution regarding Change Orders for Modifications to VM Contract #1209 – General Construction, Popham Road Firehouse Renovation Project was approved by the vote indicated below (6-1): WHEREAS, on January 10, 2017, the Village Board of Trustees awarded VM Contract # 1209 – General Construction, Popham Road Firehouse Renovation project, to the lowest responsible bidder, Specialty Construction Systems, Inc., Mount Vernon, NY for a total contract award of $2,246,400; and Village Board of Trustees 12/11/2018 560 WHEREAS, during the course of construction, certain modifications to the general construction portion of the Popham Road Firehouse project were necessary in response to field conditions encountered; and WHEREAS, in accordance with Section 2.9 of the Village’s Internal Control Policy, on July 15, 2017, the Village Manager authorized additions and modifications to VM Contract #1209 – General Construction, totaling $174,005.13 (Change Orders# SCS-01 & #SCS-02), followed by Village Board approval of additions and modifications totaling $34,750 (Change Orders# SCS-03 thru #SCS-08) on April 24, 2018, having yielded a revised General Construction contract amount of $2,455,155.13; and WHEREAS, a combination of additional field conditions having been encountered and added project features necessitate general construction work not included in the present contract; and WHEREAS, change order requests SCS-09 thru SCS-16, with a net total increase of $3,240, as described in the attached change orders, have been reviewed and negotiated by Village staff and Grigg and Davis Engineers, the Village’s project engineer and construction management firm, and are deemed reasonable for the scope of work proposed, requiring the approval of the Village Board pursuant to Section 2.9 of the Village’s Internal Control Policy; and WHEREAS, the combined net total of $211,995.13 for all VM Contract #1209 - General Construction change orders to-date, yields a revised General Construction contract total of $2,458,395.13; now, therefore, be it RESOLVED, that in accordance with Section 2.9 of the Village of Scarsdale Internal Control Policy, change orders SCS-09 thru SCS-16, totaling $3,240, as described in the attached, are herein authorized for VM Contract #1209 - General Construction, Popham Road Firehouse Renovation project; and be it further RESOLVED, that the cost of said additions and modifications be charged to the Popham Road Firehouse Renovation Project Capital Budget Account #H-3497-962-2014-043B. AYES NAYS ABSENT Trustee Arest Trustee Callaghan None Trustee Crandall Trustee Finger Village Board of Trustees 12/11/2018 561 Trustee Ross Trustee Veron Mayor Hochvert Trustee Callaghan added to his previous comments concerning his nay vote on this issue by stating that he did not think the Village should have to pay and make up for the mistakes that Griggs and Davis made. ******** Finance Committee Upon motion entered by Trustee Ross, and seconded by Trustee Finger, the following resolution regarding Acceptance of a Gift for the Scarsdale Public Library Addition and Renovation Project was approved by a unanimous vote: WHEREAS, the Scarsdale Library Board completed a Master Plan dated June 10, 2013, which identifies a number of building renovations and additions that will increase the capacity of the library to provide a broader range of rapidly evolving library services while maintaining popular traditional collections and programs by offering a more balanced utilization of the building space within a safe, attractive and inviting comfortable environment, said master plan supported by the Scarsdale Village Board of Trustees via resolution dated April 8, 2014; and WHEREAS, the improvements identified in the Master Plan will transform the Library into a multi-purpose community asset for future generations, maintain its preeminent status among free public libraries in the County and State, enhance its technological capacity to further library services and create a physical environment that will be a welcoming and versatile learning center; and WHEREAS, the Scarsdale Public Library Board, at their October 21, 2013 meeting, authorized the retention of the fund raising consulting firm of Plan A Advisors, P.O. Box 165, Thornwood, NY 10594, to design and conduct a capital campaign to implement such a project, subsequently identified in the July 20, 2015, Schematic Design Report prepared by Dattner Architects, at an estimated construction cost of $16,500,000 and total project cost of approximately $19,500,000; and WHEREAS, in accordance with a Village Board request at a March 07, 2016, Committee of the Whole meeting, the Library Board and Architect Village Board of Trustees 12/11/2018 562 value engineered the schematic design plans, reducing the total project cost to $17,900,000, as identified in Option A-1, which the Architect presented at the July 19, 2016, Committee of the Whole meeting; and WHEREAS, on December 13, 2016, the Village Board of Trustees authorized a $9,900,000 bond to pay part of the $17,900,000 addition and renovation of the existing Scarsdale Public Library Building, with the remainder of the $17,900,000 to be paid by private donations and grants; and WHEREAS, on January 09, 2017, and with thanks to Assemblywoman Amy Paulin, the New York State Dormitory Authority awarded the Village of Scarsdale a $500,000 State and Municipal Facilities Program grant in support of the project, with the execution of a grant agreement pending upon completion of various program review requirements; and WHEREAS, on February 13, 2018, the Village Board amended the December 2016 Bond Resolution to provide for an increased total library addition and renovation construction cost of $18,400,000, to be funded by a $9,900,000 bond combined with $500,000 from funds previously appropriated from the Village and the Library unassigned fund balances for the Supply Field temporary library and professional service contracts, respectively, and $7,500,000 to be paid from private donations and grants, including the aforementioned $500,000 State and Municipal Facilities Program grant; and WHEREAS, on June 26, 2018, the Village Board awarded library construction contracts which contributed to an increase in the overall project cost, now totaling an estimated $20,176,755, inclusive of a 5% construction cost contingency, with total available funding of $20,275,501, reflecting new Library General Fund and Trust Fund transfers and an additional $500,000 in donations through the Library Capital Campaign, which brings the fundraising total to $8,000,000; and WHEREAS, the following donations have been offered to the Scarsdale Public Library Addition and Renovation Capital Improvement Project: Friends of the Scarsdale Library - $133,767.66; and the Gellin Zalaznick Foundation, Inc. - $500; and Village Board of Trustees 12/11/2018 563 WHEREAS, pursuant to Policy #106: “Gifts to the Village of Scarsdale” of the Village of Scarsdale Administrative Policies & Procedures Manual, acceptance of all gifts valued at $500 or greater must be approved by the Village Board of Trustees; now, therefore, be it RESOLVED, that the Village Board hereby accepts the following gifts toward the Scarsdale Public Library Master Plan Improvement Project: $133,767.66 from the Friends of the Scarsdale Library; and $500 from the Gellin Zalaznick Foundation, Inc.; and be it further RESOLVED, that the Village Treasurer take the necessary steps to complete the transaction and accept the financial gift totaling $134,267.66 and deposit said funds into the Library Capital Campaign Account; and be it further RESOLVED, that the Board of Trustees hereby extends their heartfelt thanks and great appreciation to the Friends of the Scarsdale Library and Ms. Kern for their generosity and commitment to the Scarsdale Public Library and the community it serves. ******** Upon motion entered by Trustee Ross, and seconded by Trustee Finger, the following resolution regarding Authorization to Execute an Extension and Addendum to a Professional Services Agreement for Independent Audit Services was approved by the vote indicated below: WHEREAS, pursuant to New York State Municipal Finance Law, the Village must provide for an annual independent audit of the Village and Justice Court financial statements; and WHEREAS, an RFP was issued on February 03, 2017, soliciting proposals from qualified firms for the required professional auditing services, with three proposals having been received by the due date, February 21, 2017; and WHEREAS, pursuant to staff evaluation and associated discussion at the Village Board Finance Committee meeting held on March 20, 2017, the firm of PKF O’Connor Davies (PKF) was found to have served the most similar clients in terms of budget, population size, and form of government, to have performed well under prior auditing engagements with the Village of Scarsdale, and to possess the number of local professional staff necessary to complete a timely and thorough audit of our financial statements; and Village Board of Trustees 12/11/2018 564 WHEREAS, at its regular meeting held on March 28, 2017, the Village Board authorized by resolution (attached) a professional services agreement with PKF for FY 2016-17 audit services, including an option for two one-year extensions, with the first such extension to provide for FY 2017-18 auditing services having been authorized by Village Board resolution dated October 10, 2017 (attached); and WHEREAS, both the FY 2018-19 fixed fee proposed by PKF ($67,900) and the hourly rates for non-audit work, as prescribed in the attached October 2017 addendum to the FY 2016-17 professional services agreement, remain unchanged from year one and are competitive with current industry standards; and WHEREAS, in view of the foregoing, staff recommends authorization of a one- year extension to the FY 2016-17 PKF professional services agreement, thus extending audit services for FY 2018-19; now, therefore, be it RESOLVED, that the Village Manager is herein authorized to execute the FY 2018- 19 extension provided for in the FY 2016-17 professional services agreement, as modified by the Addendum dated October 03, 2017, with PKF O’Connor Davies, LLP, 500 Mamaroneck Avenue, Ste. 301, Harrison, NY, 10528; and be it further RESOLVED, that all costs for such services be charged to the General Fund Budget Account No. A-1325-ADMIN-AUDIT-400 477. AYES NAYS ABSENT Trustee Arest None None Trustee Callaghan Trustee Crandall Trustee Finger Trustee Ross Trustee Veron Mayor Hochvert ******** Upon motion entered by Trustee Ross, and seconded by Trustee Crandall, the following resolution regarding Acceptance of a Gift and Authorization to Execute a Maintenance and Replacement Donation Agreement for a Traffic Safety Device at Scarsdale Congregational Church was approved by the vote indicated below: Village Board of Trustees 12/11/2018 565 WHEREAS, the Village is committed to maintaining and enhancing public safety throughout our local transportation network; and WHEREAS, Scarsdale Congregational Church, 1 Heathcote Road, asked the Village to consider installing a pair of pedestrian-activated flashing crosswalk signs (a.k.a. warning beacons) on Heathcote Road at the mid-block crosswalk to facilitate pedestrian access to and from the Church and their private parking lot; and WHEREAS, per criteria established in the Federal Manual on Uniform Traffic Control Devices, warning beacons such as the one requested are used to further emphasize to motorists the presence of a mid-block crosswalk; and WHEREAS, the Village Traffic Safety Committee met and recommended the installation of the device with staff subsequently discussing its findings with Church officials explaining that since the crosswalk was established and is utilized to serve Church parishioners and others participating in Church programs, the purchase of the pedestrian activated crosswalk signs would be the Church’s responsibility with the Village agreeing to install and assume ongoing maintenance through a written agreement; and WHEREAS, pursuant to Policy #106 of the Village of Scarsdale Administrative Policies and Procedures Manual entitled, “Gifts to the Village of Scarsdale,” acceptance of any gift valued at $500 or more must be approved by the Village Board of Trustees; now, therefore, be it RESOLVED, that the Village Board of Trustees hereby authorizes the Village Manager to execute an agreement, in substantially the same form as attached hereto, with Scarsdale Congregational Church, 1 Heathcote Road, Scarsdale, NY 10583, while additionally accepting its donation of $4,015.46 for the purchase of a pair of pedestrian activated flashing warning signs to be installed at the mid-block crosswalk on Heathcote Road between the Church and accompanying parking lot; and be it further RESOLVED, that the $4,015.46 gift be deposited into the Capital Projects Fund – Traffic Safety Investments (H-3397-962 2019-064) for the subsequent purchase of said pedestrian activated flashing crosswalk signs; and be it further Village Board of Trustees 12/11/2018 566 RESOLVED, that the Village Board of Trustees hereby extends its thanks and appreciation to the Scarsdale Congregational Church for their commitment to enhancing pedestrian safety at the Heathcote Road crosswalk. AYES NAYS ABSENT Trustee Arest None None Trustee Callaghan Trustee Crandall Trustee Finger Trustee Ross Trustee Veron Mayor Hochvert Trustees Crandall and Finger thanked Nan Berke of the Scarsdale Congregational Church for her cooperation and commitment to increasing pedestrian safety at the Heathcote Road crosswalk. ******** Law Committee Upon motion entered by Trustee Finger, and seconded by Trustee Crandall, the following resolution regarding Authorization to Execute a License Agreement with Westchester County to Allow Access to Westchester Records Online was approved by the vote indicated below: WHEREAS, Westchester County provides internet access to its land & legal records through “Westchester Records Online” (WRO) and makes it available at no cost to municipal governments; and WHEREAS, the Village of Scarsdale is currently party to a license agreement with Westchester County which has provided the Village with license to access said WRO system; and WHEREAS, although the information is available to the public, access to the WRO is limited to Village staff via user identification numbers and passwords; and WHEREAS, WRO has streamlined the manual, labor-intensive, costly and time consuming process utilized by the Westchester County Clerk’s Office for the preparation and dissemination of deeds, mortgages, foreclosure reports and other legal documents; and Village Board of Trustees 12/11/2018 567 WHEREAS, the current license agreement is set to expire as of December 31, 2018, and Westchester County recently proffered a new license agreement to the Village of Scarsdale that would extend said remote access to the WRO until December 31, 2019, with a County option to grant four (4) additional one-year renewals; and WHEREAS, through our participation in the previous license agreement, the Village of Scarsdale has benefited from this system as a result of this increased efficiency and reduced staff time; and WHEREAS, said agreement has been reviewed and approved as to form by the Village Attorney; now, therefore, be it RESOLVED, that the Village Manager is herein authorized to execute an Intermunicipal Agreement with Westchester County to provide for remote access to Westchester Records Online commencing January 1, 2019, and ending December 31, 2019, in substantially the same form as attached hereto. AYES NAYS ABSENT Trustee Arest None None Trustee Callaghan Trustee Crandall Trustee Finger Trustee Ross Trustee Veron Mayor Hochvert ******** Upon motion entered by Trustee Finger, and seconded by Trustee Ross, the following resolution regarding Referral of Proposed Zoning Amendments to the Planning Board was approved by a unanimous vote: WHEREAS, Scarsdale Village Code §77-2 requires the Village Board to refer to the Planning Board for review and comment all proposed changes to the Village Code provisions on zoning; and WHEREAS, via resolution of on October 9, 2018, attached hereto, the Village Board referred proposed amendments to the Zoning Code, Scarsdale Village Code Chapter 310 to the Planning Board for review and comment; and Village Board of Trustees 12/11/2018 568 WHEREAS, the Planning Board reviewed the amendments to the Zoning Code at their November 28, 2018 meeting, and issued their comments to the Village Board in writing on December 6, 2018; and WHEREAS, the Village Board’s Law Committee met on December 10, 2018 to discuss the Planning Board’s comments and made appropriate changes to the amendments to the Zoning Code, attached hereto; now, therefore, be it RESOLVED that the Village Board herein refers the proposed amendments to Scarsdale Village Code Chapter 310 to the Planning Board for review and comment, and waives the 60 day requirement for the Planning Board to report to the Village Board. ******** Fire Commissioner Upon motion entered by Trustee Callaghan, and seconded by Trustee Crandall, the following resolution regarding Service Time Extension for Captain Daniel Purcell was approved by a unanimous vote: WHEREAS, Captain Daniel Purcell of the Village Fire Department has requested an extension of his service time beyond the thirty-year service time limit established by Local Law #1 of 1970; and WHEREAS, said local law requires Village Board of Trustees approval of an extension at least one year prior to the firefighter completing thirty (30) or more years of service; and WHEREAS, Captain Daniel Purcell has been recommended for such extension by Fire Chief James E. Seymour IV conditioned on his passing the necessary physical examinations provided by the Village during Calendar Years 2019 and 2020; now, therefore, be it RESOLVED, that Captain Daniel Purcell of the Village of Scarsdale Fire Department is hereby granted a one-year extension of his service time in the Department from January 05, 2019 to January 05, 2020; and be it further Village Board of Trustees 12/11/2018 569 RESOLVED, that such one-year extension is conditioned on Captain Daniel Purcell passing the annual physical examinations to be given in Calendar Year 2019 and 2020. ******** Recreation Committee Upon motion entered by Trustee Callaghan, and seconded by Trustee Crandall, the following resolution regarding Authorization to Execute a Professional Services Agreement for Winston Field Drainage Improvements was approved by the vote indicated below: WHEREAS, Winston Field, 279 Mamaroneck Road, is managed by the Parks, Recreation and Conservation Department as a multi-use athletic field, but suffers from poor drainage, rendering the field not suitable for use for several days following rain events, requiring an engineered solution to solve the drainage issues; and WHEREAS, on Wednesday, October 03, 2018, the Department of Parks, Recreation and Conservation distributed a Request for Proposal to eight engineering firms, seeking project design, cost estimating, and bid document preparation services, among other tasks identified in the RFP; and WHEREAS, five proposals were received by the due date, November 01, 2018, with the lowest responsive bid having been received from Hudson Engineering, 45 Knollwood Road, Suite 201, Elmsford, NY 10523, in the amount of $24,725, inclusive of Item D – Alternate (Construction Administration); and WHEREAS, staff interviewed Hudson Engineering representatives in-person to confirm their understanding of the project and ability to complete the necessary scope of work on-time and within budget, having also contacted three references with favorable findings; and WHEREAS, a total of $125,000 has been appropriated for Winston Field design and construction, including $65,000 from the 2012/13 Capital Budget (#H-7197-964 2013-007) and $60,000 from the 2018/19 Capital Budget (#H-7197-964 2019-007); now, therefore, be it RESOLVED, that the Village Manager is hereby authorized to enter into a professional service agreement with Hudson Engineering, 45 Knollwood Road, Suite 201, Elmsford, NY 10523 in the amount of Village Board of Trustees 12/11/2018 570 $24,725 for Items A through D, as further described in the attached agreement, and to undertake all necessary administrative acts; and be it further RESOLVED, that all project costs be charged to 2012/13 Capital Budget Account #H-7197-964 2013-007. AYES NAYS ABSENT Trustee Arest None None Trustee Callaghan Trustee Crandall Trustee Finger Trustee Ross Trustee Veron Mayor Hochvert ******** Municipal Services Committee Upon motion entered by Trustee Veron, and seconded by Trustee Crandall, the following resolution regarding an Amendment to the Professional Service Agreement for the Cayuga Pond Storm Water and Sediment Reduction Water Quality Improvement Project and Appropriation of Designated Funded Balance to Capital Fund was approved by the vote indicated below: WHEREAS, the 2009 Village Wide Comprehensive Stormwater Management Plan (SWMP) found that the Sheldrake River Drainage Basin includes one of the most complicated flood prone sub-drainage basin areas in the Village, including the sub drainage basin area identified as SR3, located within the FEMA designated 100-year flood plain; and WHEREAS, the Village has aggressively pursued grant funding to support both water quality and flood mitigation projects in the Sheldrake River Drainage Basin, including several projects completed in 2015 within SR3 targeting accumulated silt removal from the open water course between Seneca and Cayuga Roads and infrastructure improvements to enhance both capacity and flow rates; and WHEREAS, toward continuing our efforts to improve the Sheldrake River Drainage Basin, and while maintaining and improving the effectiveness of the aforementioned projects, applied for and was granted a $1,400,000 NYSDEC Water Quality Improvement (WQIP) Village Board of Trustees 12/11/2018 571 Grant to desilt Cayuga (“Pond”) and construct a sediment forebay at Cayuga Pond (“Pond”) to provide flood mitigation benefits and water quality benefits respectively; and WHEREAS, the $1,400,000 WQIP grant required a 25% ($350,000) local match through a combination of cash ($297,292) and in-kind services ($52,708); and WHEREAS, Woodard and Curran, Engineering PA PC was engaged on July 13, 2018 (agreement attached) to provide continuing engineering services including: review of existing project related documents; design of pump station, aerator and spillway; develop and design a dredging program; design landscaping and site restoration plans; prepare an engineering opinion of probable construction costs; develop construction bid documents and assist with bid evaluation and construction contractor procurement; and WHEREAS, during Woodard and Curran’s review of the existing project related documents and discussions with representatives from the United States Army Corp of Engineers (USACE) it was discovered that the project requires two separate permits relative to the proposed dredging activity and the spillway modifications at Cayuga Pond; and WHEREAS, in order for the Village to remain in compliance with state and federal regulations and obtain the necessary Nationwide Permits from the USACE, additional engineering services are needed, specifically the engineering consultant will delineate U.S. wetlands and waters around the site, prepare a wetland delineation report and secure the USACE Jurisdictional Determination, and WHEREAS, an amendment to the existing professional service agreement has been negotiated with Woodard & Curran Engineering PA PC to provide professional engineering services related to securing the USACE permits for the Cayuga Pond Stormwater and Sediment Reduction Water Quality Improvement Project (WQIP #57157) at a fee not to exceed $28,800, as further described in the Proposal attached hereto; and WHEREAS, it is prudent at this juncture of the project to transfer identified project funding from the General Fund Assigned Fund Balance for Cayuga Pond to the appropriate Capital Budget Project Account; now therefore be it Village Board of Trustees 12/11/2018 572 RESOLVED, that the Village Manager is herein authorized to execute the proposal for Professional Services dated November 7, 2018, in substantially the same form as attached hereto, in the amount of $28,800 between the Village of Scarsdale and Woodard & Curran Engineering PA PC., 709 Westchester Avenue, Suite L2, White Plains, New York 10604 for engineering services associated with the Cayuga Pond Stormwater and Sediment Reduction Water Quality Improvement Project, WQIP Project #57157; and be it further RESOLVED, that said Proposal shall serve as an amendment to the existing professional services agreement between the Village and Woodard & Curran Engineering dated July 13, 2018; and be it further RESOLVED, that a sum of up to $297,292 from the audited 2017-2018 General Fund Balance be transferred to fund the Village share of the NYSDEC Water Quality Improvement Grant in accordance with the capital improvements associated with the Sheldrake River Cayuga Pond Stormwater Project: From: A-9999-9999-9999 Use of Fund Balance $297, 292 To: A-9990-TRNFR-TRNFR-950-9550-.0 $297, 292 To: H-1000-030-5031-01 Transfer from General Fund $297, 292 To: H-9999-9999-9999 – Fund Balance $297, 292; and be it further RESOLVED, that the Village Manager shall take all appropriate administrative acts required for the successful completion of the terms of the professional services agreement. AYES NAYS ABSENT Trustee Arest None None Trustee Callaghan Trustee Crandall Trustee Finger Trustee Ross Trustee Veron Mayor Hochvert ******** Village Board of Trustees 12/11/2018 573 Upon motion entered by Trustee Veron, and seconded by Trustee Crandall, the following resolution regarding Authorization to Purchase One Surplus Bombardier Sidewalk Plow from the Village of Kiryas Joel, New York was approved by the vote indicated below: WHEREAS, the Village provides snow removal services on 25 miles of residential area bike paths and walkways, as well as on the sidewalks not abutting private property in the downtown business district; and WHEREAS, one of the sidewalk plows presently in use, a 2002 Bombardier model with over 1,200 hours of use, has become mechanically unreliable, requiring replacement; and WHEREAS, staff research of the replacement options revealed that a new vehicle would cost $158,418, but a surplus vehicle with only 692 hours of use was also available from the Village of Kiryas Joel, located in Monroe, NY, for $30,000, inclusive of a snow blower, v-plow, and salt spreader attachments; and WHEREAS, Village mechanics inspected the vehicle and determined it to be in fine working order, an exceptional value for the price, and staff recommends completing the purchase; and WHEREAS, pursuant to New York State General Municipal Law §103(6) “Surplus and second-hand supplies, material or equipment may be purchased without competitive bidding from the federal government, the state of New York or from any other political subdivision, district or public benefit corporation;” now, therefore, be it RESOLVED, that, pursuant to GML §103(6) and Sections 2.4 and 2.5 of the Village’s Internal Control Policy, the Village Manager is herein authorized to purchase one surplus Bombardier sidewalk plow, Vehicle Identification Number 900200226, from the Village of Kiryas Joel, New York, for the amount of $30,000; and be it further RESOLVED, that the cost of same be charged to Fiscal Year 2018/19 Capital Budget Account #H-5197-963 2019-052. AYES NAYS ABSENT Trustee Arest None None Trustee Callaghan Trustee Crandall Trustee Finger Trustee Ross Village Board of Trustees 12/11/2018 574 Trustee Veron Mayor Hochvert ******** Police Commissioner Before reading the resolution, Trustee Veron gave the following background information on the Enhanced 911 Service she received from the Police Chief: The Scarsdale Police staffs the police desk 24/7 for the purpose of responding to requests for police services either in person or by phone in addition to dispatching our officers for calls for service, the Scarsdale Volunteer Ambulance Corps and the fire department, in conjunction with 60 Control. The Scarsdale Police Communications Center is equipped with 3 Public Safety Answering Points (PSAPs) to answer and manage E911 emergency calls. These calls include police emergencies, reports of fire and medical emergencies. The primary position is always staffed by a sworn police officer, a secondary position is staffed with a civilian dispatcher or police aides respectively and the third position is used as a backup and is often used during weather related and unusual occurrences when we experience a high volume of calls. The E911 system provides caller information and location regardless of whether the caller hangs up or stays on the line. This allows us to reconnect with the caller or respond to their location to investigate the nature of the call. When the caller calls from a landline (copper, VOIP) within the actual geographical boundaries of the Village of Scarsdale, they are immediately connected to the PSAP at police headquarters. If a caller calls from a cell phone, within the Village of Scarsdale, the call is answered by the State Police and is then routed to the PSAP when the State Police obtain information confirming that the caller is in Scarsdale and needs assistance from the department. It is important for the caller to be aware of their location in order to assist the State Police in properly routing the call. People are advised to store the Scarsdale Police non- emergency number in their contacts for those instances where they may be excited or unable to remember the number but wish to contact them directly. When the officers receive a 911 call they answer the phone by stating, "E911, What is your emergency?" The officer then renders the appropriate services to address the call. If the caller hangs up or is unable to speak, the officer attempts to reestablish the call. If they Village Board of Trustees 12/11/2018 575 are not successful, the desk officer will dispatch officer(s) to the location to investigate the nature of the call. There are times when callers are in neighboring jurisdictions or are calling about a possible fire. The Police Department is able to remain on the line with the caller and transfer the call to the proper department. They remain on the line to ensure that the call is answered by the other PSAP before disconnecting the call. Upon motion entered by Trustee Veron, and seconded by Trustee Crandall, the following resolution regarding Authorization to Execute an Intermunicipal Agreement with Westchester County for Enhanced 911 Service was approved by the vote indicated below: WHEREAS, the Westchester County Enhanced 911 telephone system, which Scarsdale has used since its inception in 1993, significantly improves public safety through accurate and efficient dispatch of calls for service; and WHEREAS, the current Intermunicipal agreement has expired and Westchester County has proffered a successor agreement for an additional five (5) year period, retroactively commencing October 01, 2017, and ending September 30, 2022; and WHEREAS, the cost of operation for the E-911 system including equipment, line charges, and exchange services is absorbed through a monthly service surcharge on all telephone customers in Westchester County; and WHEREAS, the Scarsdale Public Safety Departments recommend the continuation of the current, as the E-911 services have proven to be a valuable asset in efforts to protect of life and property; and WHEREAS, but for the need to staff a Public Safety Answering Point, which the Village Scarsdale already does at the Public Safety Building, there is no cost for Village participation in the Westchester County 911 service agreement; now, therefore, be it RESOLVED, that the Village Manager is herein authorized to execute an Intermunicipal agreement, in substantially the same form as attached hereto, with Westchester County for provision of E-911 services for a period of five (5) years, commencing retroactively to October 01, 2017, and ending September 30, 2022; and be it further RESOLVED, that the Village Manager shall take all administrative acts associated with this agreement. Village Board of Trustees 12/11/2018 576 AYES NAYS ABSENT Trustee Arest None None Trustee Callaghan Trustee Crandall Trustee Finger Trustee Ross Trustee Veron Mayor Hochvert Trustee Crandall thanked Trustee Veron for the information she imparted on the Enhanced 911 Service. ******** Written Communications The Village Clerk reported that one (1) communication has been received since the last regular Board of Trustees meeting. Please note that all written communications may be viewed on the Village’s website at www.scarsdale.com.  A letter of support from the Conservation Advisory Council regarding the Scarsdale Forum’s recommendation to codify an organic landscape management policy for the Village. ******** There being no further business to come before the Board, on a motion entered by Trustee Ross, seconded by Trustee Crandall and carried unanimously, the meeting adjourned at 9:46 P.M. Donna M. Conkling Village Clerk RESOLUTION RE: ACCEPTANCE OF A GIFT FOR THE SCARSDALE POLICE DEPARTMENT WHEREAS, The Bowman Family Foundation, on behalf of Matthias B. Bowman, wishes to make a restricted gift in the form of a $2,000 grant to the Village of Scarsdale for the sole purpose of providing funding for police department needs identified by the Police Chief and approved by the Village, as stipulated in the attached gift letter and associated Grant Terms and Conditions dated December 12, 2018; and WHEREAS, Village staff has reviewed the Grant Terms and Conditions associated with accepting the gift and believes it is in the best interest of the Village to accept the gift; and WHEREAS, pursuant to Policy #106 of the Village of Scarsdale Administrative Policies and Procedures Manual entitled, “Gifts to the Village of Scarsdale”, acceptance of all gifts valued at $500 or more must be approved by the Village Board of Trustees; now, therefore, be it RESOLVED, that the Village Board of Trustees accepts a gift of $2,000 from the Bowman Family Foundation, subject to the Grant Terms and Conditions accompanying the Bowman Family Foundation letter attached hereto and made a part hereof, to be used exclusively toward police department needs as identified by the Police Chief and approved by the Village Manager, and additionally extends its thanks and appreciation to The Bowman Family Foundation and Matthias B. Bowman for this generous gift to the community; and be it further RESOLVED, that the Village Treasurer is herein directed to deposit said gift of $2,000 in the Scarsdale Police Department Gifts budget account, TE-93-.08 – “Employ- Grat-Gifts-Police.” Submitted by: Village Manager Date: December 17, 2018 For: December 26, 2018  Scarsdale Police Department Inter-Department Memorandum To: Stephen M. Pappalardo, Village Manager From: Andrew A. Matturro, Chief of Police Date: December 17, 2018 Re: The Bowman Family Foundation Grant to Scarsdale Police Department Please see the attached letter from the Bowman Family Foundation, advising of a donation of $2000.00 to be used as additional funding for the Scarsdale Police Department. A check for $2000.00 has been sent to the Village’s Treasurer, Ms. Marylou McClure, to be deposited in the appropriate account. I recommend the Village accept these funds, in accordance with the Bowman’s wishes, to enhance the public safety of the residents of the Village of Scarsdale and as per Policy #106 of the Village of Scarsdale Administrative Policies and Procedures Manual entitled, “Gifts to the Village of Scarsdale”. I have included the appropriate resolution for your review.