Board of Trustees

MEETING NOTICE Village of Scarsdale A Work Session of the Scarsdale Village Board of Trustees is scheduled for 5:00 PM on Tuesday, December 14, 2021. The meeting will be held in Scarsdale Village Hall and via Zoom video conferencing service. Members of the public wishing to participate in the meeting can do so via online link at https://zoom.us/j/93183703358, or call into the meeting using 1-929-436-2866 and entering the Meeting ID 931 8370 3358.* Agenda 1. Village Clerk Recruitment – 5:00 PM – 3rd Floor Meeting Room 2. Budget Update – 7:30 PM – Rutherford Hall Upon opening the Work Session in public, it is anticipated that the Board will act upon a motion to convene an Executive Session to discuss the recruitment for a new Village Clerk. After the Executive Session, the Board will reconvene the work session for Agenda item #2. CS: 12-10-21 E-MAIL: Journal News (Lohud) Scarsdale 10583 Scarsdale Hamlet Hub Scarsdale Inquirer The Daily Scarsdale cc: Lobby Bulletin Board *For a brief Zoom tutorial or to troubleshoot a problem, see here: https://support.zoom.us/hc/en- us/articles/205566129-Raise-Hand-In-Webinar. For other user questions, please visit the Zoom Help Center: https://support.zoom.us/hc/en-us. Village of Scarsdale Memorandum Treasurer’s Office To: Rob Cole, Village Manager From: Ann Scaglione, Village Treasurer Date: December 7, 2021 Re: 2022/2023 Budget Update The 2022/2023 Village of Scarsdale budget process is underway. The department heads met on 11/30/2021 as a team to review the budget strategy and procedures for the coming year, including the following highlights: 1. Department heads have been asked to complete a budget worksheet, with the goal of presenting consistent information for all departments. These worksheets will replace the department narratives, and aim to provide concise information in answer to the following: o Department overview and mission o Highlight or accomplishment of the current year o Department goals and objectives for 2022/2023 – Include key performance indicators where applicable o Relationship of 2022/2023 budget request to goals and objectives o Capital expenditure requests – we would like to include maintenance and routine items in department operating budgets; and only use the Capital Fund for projects. o Please explain any changes in departmental revenue and expenses o Recommendations to streamline processes to make Village more community friendly o Possible opportunities of shared services or intermunicipal agreements o Please share any strategic direction of your department, including any long-range goals and changes to operating plan o Cost savings ideas and/or suggestions, even if not specifically related to your department 2. A new internal procedure has been implemented to collect budget data from departments. All departments will enter their budgets directly into our financial system, with supporting documentation. This will allow for a streamlined process and allow departments to track changes from request to adoption. 3. A single point of entry for all personnel has been implemented by the Treasurer with a tool called position budgeting. This will allow for detailed tracking of our largest expense, with tools to apply budget assumptions based on groups of employees, with the intent of reducing the detailed burden of budgeting on department heads. Page 1 4. Capital requests are being looked at closely across all departments. Capital expenses will be budgeted in the operating department, while Capital Projects will be budgeted to the Capital Fund. Capital Projects are defined as items that may take longer than one fiscal year to complete, are material in nature, and result in a major improvement or infrastructure repair. Lastly, such projects may have more than one source of funding. 5. Departments have also been asked to provide suggestions for the Federal American Rescue Plan Funds, in particular one-time expenditures. 6. A significant change in the shift in focus, empowering department heads to review their goals and request budgets to provide the resources needed. Departments have been asked to complete their budget submissions, which include current year projections, by December 31st. While departments are busy on their individual budgets, the Treasurer has been reviewing current Year-to-Date Actual activity. Attached for your review on pages 8-18 is a summary of the General Fund as of 11/30/2021. The following are revenue items to note: 1. Sales Tax – attached is a Sales Tax summary schedule. On page 4 is summary data received from Westchester County on a monthly basis. This lists by month the sales tax to be distributed to all Westchester Municipalities. Page 5 presents the Village actual and projected activity by quarter. The shaded numbers in the estimated and projected columns are my estimates at this point. I am projecting a conservative budget surplus for the current year of $300K. In addition, preliminary budget estimates for 2022/2023 are stated at $3.57M, above current year budget, but conservatively below current year projection. Again, this is a very preliminary review. 2. Mortgage Tax – pages 6 and 7 provide detail on mortgage tax. Page 6 is a historical review of payments received for both Town and Village portions of Mortgage Tax. Again, the shaded numbers are my conservative projections. Page 7 is the detail of these semi-annual payments. We receive information of actual mortgage tax transactions from Westchester County. At this point, the actual results are only available up to October 2021. The activity has been strong since June 2020. Mortgage Tax receipts are disbursed 50% to the Village and 50% to the Town, but all Town funds are transferred to the Village General Fund. Historically, Mortgage Tax has been budgeted for the Village portion as Mortgage Tax and the Town portion as Transfers In, which explains the large variance on the first page of Mortgage Tax projected to current year budget. Page 2 3. Departmental Revenue – summary information on key revenue is provided: Parking on page 9, Recreation on page 10 and Building revenue on page 11. Departments are working on year end projections for all of these items. Efforts are underway to review key expenses. Departmental expenses to date are provided on page 12. 1. Health Insurance Premiums – we have received notification of increases to our health insurance premium rates effective January 1, 2022. Page 19 is a detail of health insurance premiums by type since 2015. These increases are greater than our budgeted assumptions for the current year. I am in the process of using this data to prepare year end estimates, as well as determining budget request for next year. 2. Pension Expense – a ray of positive news was received in the NYS Local Retirement System rate announcement. Page 20 provides a detailed schedule by retirement plan and tier, with the expense by tier. Overall, there is a decrease projected for 2022/2023. Analysis by fund is still being addressed. 3. Debt Expense – detailed analysis of current debt has been completed and provided for information purposes, page 21. Debt principal and interest payments for next year are similar to current year actual. In addition, information has been reviewed with our financial advisor to confirm that all refunding opportunities have been completed. 4. NY Power Authority – notice has been received that effective January 1, 2022 rates for electricity are increasing by 25%. Our current year budget did not assume this increase. We are working on year-end projections to understand this impact. The Fiscal Year 2022/2023 NYS Tax Levy Cap Calculation is another area of review. At this point we are waiting on information to be released from the NYS Comptroller regarding the Allowable Levy Growth Factor that will be applied to our calculation. Assuming a rate of 2%; which is the rate assigned to other entities with fiscal year ends for 2022, see page 22, the maximum we could increase our tax levy is $1.38M. This calculation is provided on page 23. This is for informational purposes only, as we are in the very early stages of the budget. However, this gives us a range of tax levy that is in compliance with the tax cap legislation. Another note on process, particular consideration has been directed at the budget calendar. We have included the required key dates of deliverables but have yet to schedule department presentations to the Board. We want to ensure that time scheduled is productive. To that end, we appreciate having the time to detail meeting agendas. Please let me know if you have any questions or comments. Page 3 County of Westchester Sales Tax Due to Municipalities 2019 2020 2021 JAN 10,138,246.86 14,855,335.77 13,695,416.99 FEB 8,598,352.99 12,071,444.87 11,855,424.57 MAR 10,944,175 14,864,162 17,448,425 6-May 1st Quarter 29,680,775 41,790,942 42,999,267 APR 9,084,179 8,502,877 12,697,344 MAY 9,185,244 7,887,307 13,206,477 JUNE 12,277,636 14,825,343 21,461,137 5-Aug 2nd Quarter 30,547,058 31,215,527 47,364,957 JULY 9,645,283 12,465,324 14,811,772 AUG 9,668,760 12,424,713 14,513,380 SEPT 17,428,491 17,592,272 18,860,245 4-Nov 3rd Quarter 36,742,534 42,482,310 48,185,397 OCT 12,713,706 12,519,911 14,123,848 NOV 12,888,163 11,664,634 - DEC 16,370,726 19,973,004 - 4-Feb 4th Quarter 41,972,596 44,157,550 14,123,848 Total 138,942,962 159,646,329 152,673,470 Page 4 Village of Scarsdale Sales Tax Receipt History at 12/01/2021 Month of 2021/2022 2022/2023 Calendar Quarter 2016/17 2017/18 2018/19 2019/20 2020/21 Receipt Estimate Projection 2nd Qtr - April to August 624,752 636,641 698,781 698,010 695,156 1,055,279 816,000 June 3rd Qtr - July to November 616,053 685,747 689,738 829,091 947,166 1,050,000 942,000 September 4th Qtr - October to February 657,757 672,790 708,711 935,567 984,457 1,000,000 973,000 December 1st Qtr - January to May 873,925 901,137 928,217 1,156,555 1,094,590 950,000 1,067,000 March Total Sales Tax Receipt 2,772,487 2,896,315 3,025,447 3,619,223 3,721,369 4,055,279 3,798,000 Accrual Adjustment (200,000) (250,000) (250,000) (250,000) (225,000) (225,000) (225,000) Fiscal Year End Sales Tax Revenue 2,572,487 2,646,315 2,775,447 3,369,223 3,496,369 3,830,279 3,573,000 Adopted Budget 2,500,000 2,500,000 2,550,000 2,625,000 3,525,000 3,530,000 Variance 72,487 146,315 225,447 744,223 (28,631) 300,279 Note: Increased Sales Tax for Westchester County was Effective August 2019 Page 5 Village of Scarsdale Mortgage Tax Receipt History at 12/7/2021 Calendar 2021/22 2022/2023 Month of Receipt 2017/18 2018/19 2019/20 2020/21 Quarter Estimate Projection Village December 592,619 533,776 470,067 584,611 915,833 638,000 May 413,734 261,447 429,711 704,628 590,303 647,000 Total Mortgage Tax Receipt - Village 1,006,352 795,223 899,778 1,289,239 1,506,135 1,285,000 Town June 413,824 261,853 429,692 704,628 590,303 647,000 December 592,619 533,776 470,067 584,610 915,833 638,000 Total Mortgage Tax Receipt - Town 1,006,443 795,629 899,759 1,289,238 1,506,135 1,285,000 Total Mortgage Tax Receipts 2,012,795 1,590,852 1,799,537 2,578,477 3,012,271 2,570,000 Adopted Budget 1,800,000 1,700,000 1,700,000 1,600,000 1,850,000 Variance 212,795 (109,148) 99,537 978,477 1,162,271 Page 6 Village of Scarsdale Mortgage Tax Revenue - Detail Activity by Month at 12/7/2021 2019/2020 2020/2021 2021/2022 2022/2023 Oct-18 $ 75,864 Oct-19 $ 145,583 Oct-20 $ 236,915 Oct-21 $ 237,605 Nov-18 96,437 Nov-19 167,963 Nov-20 220,692 Nov-21 194,000 Dec-18 124,056 Dec-19 132,781 Dec-20 262,467 Dec-21 198,000 Jan-19 47,101 Jan-20 200,323 Jan-21 260,348 Jan-22 230,000 Feb-19 72,708 Feb-20 121,410 Feb-21 181,779 Feb-22 152,000 Mar-19 107,540 Mar-20 91,324 Mar-21 247,055 Mar-22 169,000 Received 6/15/19 $ 523,705 Received 6/15/20 $ 859,384 Expected 6/15/21 $ 1,409,256 Expected 6/15/22 $ 1,180,605 1/2 to Village/Accrue $ 261,853 1/2 to Village/Accrue $ 429,692 1/2 to Village/Accrue $ 704,628 1/2 to Village/Accrue $ 590,303 1/2 to Town $ 261,853 1/2 to Town $ 429,692 1/2 to Town $ 704,628 1/2 to Town $ 590,303 Apr-19 $ 76,279 Apr-20 $ 79,397 Apr-21 $ 169,997 Apr-22 125,000 May-19 126,343 May-20 96,212 May-21 218,791 May-22 149,000 Jun-19 137,051 Jun-20 129,484 Jun-21 245,212 Jun-22 168,000 Jul-19 165,811 Jul-20 206,841 Jul-21 500,485 Jul-22 278,000 Aug-19 243,576 Aug-20 254,820 Aug-21 373,387 Aug-22 302,000 Sep-19 191,072 Sep-20 402,467 Sep-21 323,793 Sep-22 254,000 Received 12/15/19 $ 940,131 Received 12/15/20 $ 1,169,221 Expected 12/15/21 $ 1,831,665 Expected 12/15/22 $ 1,276,000 1/2 to Village $ 470,065 1/2 to Village $ 584,610 1/2 to Village $ 915,833 1/2 to Village $ 638,000 1/2 to Town $ 470,065 1/2 to Town $ 584,610 1/2 to Town $ 915,833 1/2 to Town $ 638,000 Estimated Page 7  Village of Scarsdale General Fund - Revenue Summary at 11/29/2021 2021-2022 Current Year 2021-2022 Actual Actual Actual at Account Adopted Percent Budget Amended 2019-2020 2020-2021 11/29/2021 Budget Amendments Budget Revenue Real Property Taxes 41,167,418 41,828,469 43,060,000 71.6% - 43,060,000 43,082,751 Real Property Tax Items 138,505 146,123 146,000 0.2% - 146,000 289,557 Interest and Penalty on Taxes 103,447 803,714 265,000 0.4% - 265,000 440,846 Sales Tax 3,369,223 3,721,369 3,305,000 5.5% - 3,305,000 1,781,570 Non Property Tax Items 806,952 775,125 734,000 1.2% - 734,000 346,464 Parking Revenue 2,194,695 965,997 1,368,000 2.3% - 1,368,000 1,279,159 Parks and Recreation Revenue 1,546,068 915,130 1,815,345 3.0% - 1,815,345 1,586,672 Other Departmental Income 200,574 305,161 252,000 0.4% - 252,000 153,998 Intergovernmental Charges 13,455 54,817 35,000 0.1% - 35,000 - Use of Money and Property 1,438,128 586,975 711,000 1.2% - 711,000 360,804 Building Department Revenue 1,712,263 2,364,290 1,884,000 3.1% - 1,884,000 1,327,457 Other Licenses and Permits 16,388 9,709 22,000 0.0% - 22,000 11,362 Fines and Forfeitures 556,572 199,169 363,000 0.6% - 363,000 141,945 Sale of Property, Other 118,813 228,613 79,000 0.1% - 79,000 30,293 Misc Local Sources 1,211,985 1,354,274 795,000 1.3% - 795,000 681,232 Interfund Revenues 1,756,757 1,781,655 657,000 1.1% - 657,000 250,000 Mortgage Tax 899,778 1,289,226 1,850,000 3.1% - 1,850,000 454,616 Other State Aid - 146,152 194,600 0.3% - 194,600 3,688 Federal Aid - - - 0.0% - - - Total Operating Revenue 57,251,020 57,475,967 57,535,945 - 57,535,945 52,222,413 Use of Fund Balance - - 2,580,000 4.3% - 2,580,000 - Total General Fund Revenue 57,251,020 57,475,967 60,115,945 - 60,115,945 52,222,413 Revenue Summary Page 8  Village of Scarsdale General Fund - Revenue Summary at 11/29/2021 2021-2022 Current Year 2021-2022 Actual Actual Actual at Account Adopted Percent Budget Amended 2019-2020 2020-2021 11/29/2021 Budget Amendments Budget Parking Detail Parking Permits - Christie Place 520,787 165,104 300,000 0.5% - 300,000 446,449 Parking Permits - Freightway 752,303 214,256 400,000 0.7% - 400,000 357,626 Parking Permits - Open Lots 48,574 35,772 50,000 0.1% - 50,000 132,948 Pkg Meter Fees - Street 716,062 540,115 600,000 1.0% - 600,000 342,136 GDC Christie Place - (6,831) - 0.0% - - - Valet Parking 156,970 17,581 18,000 0.0% - 18,000 - Total Parking Revenue 2,194,695 965,997 1,368,000 2.3% - 1,368,000 1,279,159 Revenue Summary Page 9  Village of Scarsdale General Fund - Revenue Summary at 11/29/2021 2021-2022 Current Year 2021-2022 Actual Actual Actual at Account Adopted Percent Budget Amended 2019-2020 2020-2021 11/29/2021 Budget Amendments Budget Recreation Revenue Detail Rec Fees Tennis 318,770 451,131 365,000 0.6% - 365,000 257,621 Rec Fees Day Camp 557,243 (697) 683,735 1.1% - 683,735 855,103 Rec Fees Special Events 1,587 1,817 16,760 0.0% - 16,760 2,875 Rec Fees Platform Tennis 6,975 66,068 25,000 0.0% - 25,000 16,253 Rec Fees Athletics 386,351 271,468 480,910 0.8% - 480,910 366,540 Teen Travel Camp 121,418 - 66,000 0.1% - 66,000 - Rec Fees Nature Center 23,535 83,832 45,000 0.1% - 45,000 63,315 Rec Fees ISO Field Usage 82,017 21,771 82,000 0.1% - 82,000 - Rec Fees Seniors 6,497 585 5,000 0.0% - 5,000 1,275 Rec Fees Other Programs 41,676 19,154 41,440 0.1% - 41,440 20,791 Total Recreation Revenue 1,546,068 915,130 1,810,845 3.0% - 1,810,845 1,583,772 Revenue Summary Page 10  Village of Scarsdale General Fund - Revenue Summary at 11/29/2021 2021-2022 Current Year 2021-2022 Actual Actual Actual at Account Adopted Percent Budget Amended 2019-2020 2020-2021 11/29/2021 Budget Amendments Budget Building Department Revenue Detail Building Permits 1,175,963 1,791,329 1,350,000 2.2% - 1,350,000 954,526 StmwtrMgt/ErosCtl Permits 70,750 104,150 65,000 0.1% - 65,000 63,150 Street Opening Permits 132,943 101,627 100,000 0.2% - 100,000 8,600 Plumbing Permits 52,591 72,760 75,000 0.1% - 75,000 59,175 Alarm User Permits 206,996 205,201 205,000 0.3% - 205,000 194,400 Blasting Permits - 2,250 1,000 0.0% - 1,000 50 Oil Burner Permits 8,400 9,683 10,000 0.0% - 10,000 4,875 Special Highway Permits 2,200 5,000 3,000 0.0% - 3,000 1,400 Tree Removal Permit 24,870 18,615 25,000 0.0% - 25,000 8,180 Electrical Permits 37,550 53,675 50,000 0.1% - 50,000 33,100 Total Building Dept Revenue 1,712,263 2,364,290 1,884,000 3.1% - 1,884,000 1,327,457 Revenue Summary Page 11  Village of Scarsdale General Fund - Expenses by Function at 11/29/2021 2021-2022 Current Year 2021-2022 Actual Actual Actual at Account Adopted Percent Budget Amended 2019-2020 2020-2021 11/29/2021 Budget Amendments Budget Expenses Departments Village Court 406,692 350,733 393,643 0.7% 15,416 409,059 198,442 Village Manager 969,232 894,801 1,085,965 1.8% 6,804 1,092,769 592,317 Treasurer 812,794 811,661 751,594 1.3% 2,173 753,767 342,912 Assessor 514,607 462,538 594,591 1.0% 38,600 633,191 281,685 Village Clerk 246,167 207,211 252,683 0.4% 429 253,112 130,767 Village Attorney 546,832 455,605 548,100 0.9% 38,488 586,588 261,716 Human Resources 295,913 305,014 334,092 0.6% 4,113 338,205 211,902 Public Works 7,197,647 7,420,932 8,313,492 13.8% 126,568 8,440,060 3,347,748 Information Technology 631,094 636,939 787,408 1.3% 6,379 793,787 302,932 Police 7,055,281 6,712,505 7,447,744 12.4% 51,657 7,499,401 3,452,731 Fire 6,484,159 6,532,679 6,788,768 11.3% 53,500 6,842,268 3,209,808 Building and Safety Inspections 664,359 656,316 718,513 1.2% 2,616 721,129 348,063 Parks and Recreation 2,540,067 1,618,429 2,992,029 5.0% 70,016 3,062,045 1,840,828 Planning 287,829 183,393 238,659 0.4% 19,500 258,159 120,250 Total Department Expenses 28,652,674 27,248,757 31,247,281 52.0% 436,259 31,683,540 14,642,102 Expense Summary Page 12  Village of Scarsdale General Fund - Expenses by Function at 11/29/2021 2021-2022 Current Year 2021-2022 Actual Actual Actual at Account Adopted Percent Budget Amended 2019-2020 2020-2021 11/29/2021 Budget Amendments Budget Non Departmental Items Human Services 390,912 403,375 417,307 0.7% 1,894 419,201 191,264 Employee Benefits 15,317,340 15,409,805 17,328,000 28.8% - 17,328,000 5,332,480 Debt 2,749,204 2,369,282 2,215,454 3.7% - 2,215,454 1,851,915 Other Expenses 538,113 534,752 575,000 1.0% 2,102 577,102 338,649 Fund Level Expenses 571,669 708,090 1,530,200 2.5% 3,201 1,533,401 192,034 Transfers 7,599,471 6,708,116 6,802,703 11.3% - 6,802,703 3,397,000 Total Non Departmental Exp 27,166,709 26,133,420 28,868,664 48.0% 7,197 28,875,861 11,303,343 - Total General Fund Expenses 55,819,382 53,382,177 60,115,945 443,456 60,559,401 25,945,444 General Fund Expense Summary Personnel Services 24,052,539 23,239,986 25,407,161 42.3% - 25,407,161 12,413,658 Equipment 132,027 79,545 234,400 0.4% 17,100 251,500 45,705 Contractual/Operational Expenses 5,412,914 4,868,639 6,613,027 11.0% 423,155 7,036,182 2,712,651 Special Items 571,669 708,090 1,530,200 2.5% 3,201 1,533,401 192,034 Debt Principal 1,812,446 1,694,130 1,661,841 2.8% - 1,661,841 1,565,214 Debt Interest 936,758 675,152 553,613 0.9% - 553,613 286,701 Employee Benefits 15,301,560 15,408,518 17,313,000 28.8% - 17,313,000 5,332,480 Transfers 7,599,471 6,708,116 6,802,703 11.3% - 6,802,703 3,397,000 Total General Fund Expenses 55,819,382 53,382,177 60,115,945 443,456 60,559,401 25,945,444 Expense Summary Page 13  Village of Scarsdale General Fund - Summary of Revenue and Expenses at 11/29/2021 2021-2022 Current Year 2021-2022 Actual Actual Actual at Account Adopted Percent Budget Amended 2019-2020 2020-2021 11/29/2021 Budget Amendments Budget Revenue Summary Real Property Taxes 41,305,922 41,828,469 43,060,000 71.6% - 43,060,000 43,082,751 Other Revenue 15,945,098 15,647,498 14,475,945 24.1% - 14,475,945 9,139,662 Total Operating Revenue 57,251,020 57,475,967 57,535,945 - 57,535,945 52,222,413 Expense Summary Personnel Services 24,052,539 23,239,986 25,407,161 42.3% - 25,407,161 12,413,658 Equipment 132,027 79,545 234,400 0.4% 17,100 251,500 45,705 Contractual/Operational Expenses 5,412,914 4,868,639 6,613,027 11.0% 423,155 7,036,182 2,712,651 Special Items 571,669 708,090 1,530,200 2.5% 3,201 1,533,401 192,034 Debt Principal 1,812,446 1,694,130 1,661,841 2.8% - 1,661,841 1,565,214 Debt Interest 936,758 675,152 553,613 0.9% - 553,613 286,701 Employee Benefits 15,301,560 15,408,518 17,313,000 28.8% - 17,313,000 5,332,480 Transfers 7,599,471 6,708,116 6,802,703 11.3% - 6,802,703 3,397,000 Total General Fund Expenses 55,819,382 53,382,177 60,115,945 - 443,456 60,559,401 25,945,444 Excess(Deficiency) of Revenue 1,431,638 4,093,789 (2,580,000) - (443,456) (3,023,456) 26,276,969 Over Expenses Use of Fund Balance - - 2,580,000 4.3% - 2,580,000 - Net Change in Fund Balance 1,431,638 4,093,789 - (443,456) (443,456) 26,276,969 Summary Page 14  Village of Scarsdale General Fund - Account Detail at 11/29/2021 2021-2022 Current Year 2021-2022 Account Actual Actual Actual at Account Description Adopted Percent Budget Amended Number 2019-2020 2020-2021 11/29/2021 Budget Amendments Budget Revenue 1001-0 Real Property Taxes 41,167,418 41,828,469 43,060,000 71.6% - 43,060,000 43,082,751 1028-0 Special Assessments 30,938 30,938 31,000 0.1% - 31,000 30,938 1050-0 Reserve for Delinq Tax 56,603 50,631 50,000 0.1% - 50,000 179,109 1081-0 Payments in Lieu of Taxes 50,964 64,554 65,000 0.1% - 65,000 79,511 1090-0 Int/Pen on Taxes - Village 103,447 207,268 100,000 0.2% - 100,000 51,754 1090-1 Int/Pen on Taxes - Town - 596,446 165,000 0.3% - 165,000 389,093 1110-0 Sales Tax Distribution 3,369,223 3,721,369 3,305,000 5.5% - 3,305,000 1,781,570 1130-01 Public Utility Tax Elec 199,702 326,247 214,000 0.4% - 214,000 90,339 1130-02 Public Utility Tax Gas 162,199 69,206 135,000 0.2% - 135,000 92,342 1130-03 Public Utility Tax Phone 16,563 22,659 10,000 0.0% - 10,000 4,541 1170-0 Cable TV Franchise Fees 428,489 357,012 375,000 0.6% - 375,000 159,242 1255-02 Clerks Fees Notary Fees 283 161 - 0.0% - - 250 1255-03 Clerks Fees Transcripts 6,030 5,860 5,000 0.0% - 5,000 3,000 1520-0 Police Department Fees 5,586 5,621 5,000 0.0% - 5,000 2,607 1540-0 Fire Department Fees 6,625 14,725 5,000 0.0% - 5,000 12,161 1560-0 Safety Inspect Fees COs 72,399 110,284 90,000 0.1% - 90,000 49,999 1710-0 Public Works Fees 8,100 11,700 10,000 0.0% - 10,000 5,250 1720-01 Parking Permits - Christie Place 520,787 165,104 300,000 0.5% - 300,000 446,449 1720-02 Parking Permits - Freightway 752,303 214,256 400,000 0.7% - 400,000 357,626 General Fund Revenue Detail Page 15  2021-2022 Current Year 2021-2022 Account Actual Actual Actual at Account Description Adopted Percent Budget Amended Number 2019-2020 2020-2021 11/29/2021 Budget Amendments Budget 1720-03 Parking Permits - Open Lots 48,574 35,772 50,000 0.1% - 50,000 132,948 1740-01 Pkg Meter Fees - Street 716,062 540,115 600,000 1.0% - 600,000 342,136 1740-04 GDC Christie Place - (6,831) - 0.0% - - - 1740-05 Valet Parking 156,970 17,581 18,000 0.0% - 18,000 - 2001-01 Rec Fees Tennis 318,770 451,131 365,000 0.6% - 365,000 257,621 2001-02 Rec Fees Day Camp 557,243 (697) 683,735 1.1% - 683,735 855,103 2001-03 Rec Fees Special Events 1,587 1,817 16,760 0.0% - 16,760 2,875 2001-05 Rec Fees Platform Tennis 6,975 66,068 25,000 0.0% - 25,000 16,253 2001-06 Rec Fees Athletics 386,351 271,468 480,910 0.8% - 480,910 366,540 2001-08 Teen Travel Camp 121,418 - 66,000 0.1% - 66,000 - 2001-09 Rec Fees Nature Center 23,535 83,832 45,000 0.1% - 45,000 63,315 2001-10 Rec Fees ISO Field Usage 82,017 21,771 82,000 0.1% - 82,000 - 2001-11 Rec Fees Seniors 6,497 585 5,000 0.0% - 5,000 1,275 2009-0 Banner Application - - 2,500 0.0% - 2,500 2,900 2091-0 Special Events - - 2,000 0.0% - 2,000 - 2001-12 Rec Fees Other Programs 41,676 19,154 41,440 0.1% - 41,440 20,791 2110-0 Zoning, Appeals Bd Fees 24,594 72,935 40,000 0.1% - 40,000 33,998 2115-0 Planning Board Fees 16,100 22,600 30,000 0.0% - 30,000 7,252 2130-0 Disposal Site Fees 47,417 35,175 40,000 0.1% - 40,000 13,672 2188-0 Land Use Notification 4,150 9,055 15,000 0.0% - 15,000 13,868 2189-0 Bd Arch Review Fees 9,290 17,045 12,000 0.0% - 12,000 11,942 2148-0 Penalties on Arrears 2,328 2,083 3,000 0.0% - 3,000 1,569 2302-01 Snow Removal Chgs Govts 13,455 54,817 35,000 0.1% - 35,000 - 2401-0 Interest Earnings 411,107 28,996 40,000 0.1% - 40,000 17,399 2401-11 Int Earnings Bond Proceed 212,852 1,395 1,000 0.0% - 1,000 95 General Fund Revenue Detail Page 16  2021-2022 Current Year 2021-2022 Account Actual Actual Actual at Account Description Adopted Percent Budget Amended Number 2019-2020 2020-2021 11/29/2021 Budget Amendments Budget 2410-0 Rental of Real Property 765,419 506,583 630,000 1.0% - 630,000 322,476 2410-1 Rental - 307 Mamk Rd Prop 48,750 50,000 40,000 0.1% - 40,000 20,833 2501-04 Occupational Lic Peddler 1,950 570 1,000 0.0% - 1,000 690 2501-05 Occupational Lic Taxi 7,092 125 5,000 0.0% - 5,000 213 2544-0 Dog Licenses 7,346 7,849 8,000 0.0% - 8,000 4,284 2545-1 Marriage Licenses - 1,165 8,000 0.0% - 8,000 6,175 2555-0 Building Permits 1,175,963 1,791,329 1,350,000 2.2% - 1,350,000 954,526 2555-01 Stormwater Permits 70,750 104,150 65,000 0.1% - 65,000 63,150 2560-0 Street Opening Permits 132,943 101,627 100,000 0.2% - 100,000 8,600 2565-0 Plumbing Permits 52,591 72,760 75,000 0.1% - 75,000 59,175 2590-0 Alarm User Permits 206,996 205,201 205,000 0.3% - 205,000 194,400 2590-01 Blasting Permits - 2,250 1,000 0.0% - 1,000 50 2590-02 Oil Burner Permits 8,400 9,683 10,000 0.0% - 10,000 4,875 2590-03 Special Highway Permits 2,200 5,000 3,000 0.0% - 3,000 1,400 2590-04 Tree Removal Permit 24,870 18,615 25,000 0.0% - 25,000 8,180 2590-05 Electrical Permits 37,550 53,675 50,000 0.1% - 50,000 33,100 2610-0 Fines Justice Court 529,624 185,074 350,000 0.6% - 350,000 133,858 2610-02 False Alarm Fines 24,620 12,012 10,000 0.0% - 10,000 5,710 2626-0 Forfeiture-Crime Proceeds - - - 0.0% - - 808 2651-02 Sale Recycle Alum 220 1,706 1,000 0.0% - 1,000 8,235 2655-0 Minor Sales 38,363 67,777 40,000 0.1% - 40,000 22,058 2660-0 Sale of Village Property - 7,600 8,000 0.0% - 8,000 - 2665-0 Sale Equipt Truck & Cars 51,603 26,087 20,000 0.0% - 20,000 - 2680-0 Worker's Comp Ins Recovry 28,627 3,592 10,000 0.0% - 10,000 - General Fund Revenue Detail Page 17  2021-2022 Current Year 2021-2022 Account Actual Actual Actual at Account Description Adopted Percent Budget Amended Number 2019-2020 2020-2021 11/29/2021 Budget Amendments Budget 2690-0 Reimb Damage to Village Property - 121,851 - 0.0% - - - 2701-01 Refund Prior Yr Appr Exp 11,570 20,818 5,000 0.0% - 5,000 200 2705-0 Gifts & Donations 2,513 - - 0.0% - - 3,126 2750-0 AIM-Related Payments 138,178 - - 0.0% - - - 2770-0 Other Unclassified 166,003 564,014 20,000 0.0% - 20,000 19,430 2770-01 Health Insurance-Reimb 402,020 412,962 385,000 0.6% - 385,000 249,810 2770-02 Health Ins-Retiree/Cobra 76,841 87,253 85,000 0.1% - 85,000 64,331 2798-0 Police O/T Reimb 414,860 269,227 300,000 0.5% - 300,000 344,335 2801-02 Interfund Rev Pool 50,000 - - 0.0% - - - 2801-03 Interfund Rev Water 449,000 449,000 500,000 0.8% - 500,000 250,000 2801-04 Interfund Rev Garage 26,500 26,500 27,000 0.0% - 27,000 - 2801-06 Interfund Rev Library 5,130 5,130 5,000 0.0% - 5,000 - 3001-0 St Aid Rev Sharing Vill - 138,178 138,180 0.2% - 138,180 - 3001-1 St Aid Rev Sharing Town - - 48,420 0.1% - 48,420 - 3005-0 St Aid Mortgage Tax Vill 899,778 1,289,226 1,850,000 3.1% - 1,850,000 454,616 3820-0 St Aid Youth Programs - 7,106 7,000 0.0% - 7,000 3,688 3910-0 St Aid Records Archive - 868 1,000 0.0% - 1,000 - 2838-08 Trans From Agency Fund 25,340 (24,900) 125,000 0.2% - 125,000 - 5031-11 Transfer in Town 1,200,787 1,325,925 - 0.0% - - - 9999 Surplus Used - - 2,580,000 4.3% - 2,580,000 - Total Revenue 57,251,020 57,475,967 60,115,945 - 60,115,945 52,222,413 General Fund Revenue Detail Page 18 Village of Scarsdale Historical Health Premiums Medicare - Medicare - Medicare - Year Individual Family Individual Family with 1 Family with 2 2015 805.05 1,808.86 401.84 1,405.68 1,002.46 2016 849.01 1,926.21 452.79 1,530.00 1,133.77 2017 944.38 2,160.64 421.40 1,638.63 1,114.63 2018 1,014.98 2,348.15 444.39 1,777.54 1,206.95 2019 1,042.85 2,412.77 403.27 1,773.19 1,133.57 2020 1,031.82 2,387.58 388.60 1,744.35 1,101.10 2021 1,074.87 2,452.24 389.77 1,393.47 1,107.40 2022 1,196.12 2,763.74 392.52 1,109.94 1,109.94 2023 - Estimated 1,267.89 2,929.56 416.07 1,176.54 1,176.54 Change from 2020 to 2021 4.17% 2.71% 0.30% -20.12% 0.57% Change from 2021 to 2022 11.28% 12.70% 0.71% -20.35% 0.23% Change from 2015 to 2022 48.58% 52.79% -2.32% -21.04% 10.72% Page 19 Village of Scarsdale NYS Local Retirement System FY 2020/2021 FY 2021/2022 FY 2022/2023 Projection Plan Amount Due Amount Due Amount Due Plan Tier ID Rate 12/15/2020 Rate 12/15/2021 Rate 12/15/2022 ERS 2 75I 19.5% 3,868 22.8% - 15.8% - 3 A14 16.0% 73,828 18.0% 85,941 12.9% 62,823 4 A15 16.0% 1,559,444 18.0% 1,710,213 12.9% 1,250,166 5 A15 13.3% 89,821 15.0% 112,438 11.0% 84,103 6 A15 9.5% 256,775 10.5% 334,025 8.1% 262,406 ERS Total 1,983,736 2,242,616 1,659,498 PFRS - Police 2 384D 25.6% 1,046,935 30.4% 1,023,325 29.0% 995,722 3 A14PF 25.7% 35,691 29.9% 43,135 29.7% 43,703 5 384D 21.0% 81,632 25.5% 108,672 25.0% 108,672 6 384D 15.7% 229,734 19.8% 337,074 20.2% 350,761 1,393,992 1,512,206 1,498,858 PFRS - Fire 2 384E 26.6% 1,161,708 31.1% 1,259,588 29.9% 1,235,207 5 384E 21.9% 108,712 25.9% 127,910 25.3% 127,446 5 384E 25.3% 37,813 29.6% 41,512 28.5% 40,768 6 384E 16.4% 188,813 20.2% 247,257 20.5% 255,947 1,497,046 1,676,267 1,659,368 PFRS Total 2,891,038 3,188,472 3,158,227 Grand Total 4,874,775 5,431,088 4,817,724 Page 20 Village of Scarsdale Bond Summary 2021/2022 Summary by Fund 2022/2023 Summary by Fund Date of Date of General Fund Water Fund General Fund Water Fund Issue Purpose Maturity Principal Interest Principal Interest Principal Interest Principal Interest 2011 Various Village Purposes Sep-2023 95,000 5,709 100,000 3,575 2015 Refunding Sep-2028 $2,442,500 Public Improvement 200,609 33,408 204,128 29,361 $1,027,500 Water System 84,391 14,054 85,872 12,351 Improvements 2017 Refunding - Public Safety Building Jun-2025 805,000 111,250 825,000 86,700 2019 Various Village Purposes Oct-2036 $9,900,000 Public Improvement 464,605 344,166 473,289 320,719 $1,500,000 Water System 70,395 52,146 71,711 48,594 Improvements 2015 Various Village Purposes - Taxable Jan-2039 - - - - $3,500,000 Fire House Reconstruction 31,627 38,747 29,518 41,322 $4,800,000 Water Supply & 43,373 53,139 40,482 56,670 Distribution System Total Loans 1,596,841 533,281 198,159 119,339 1,631,935 481,677 198,065 117,616 Page 21 Office of the New York State Comptroller Thomas P. DiNapoli • State Comptroller Property Tax Cap Inflation and Allowable Levy Growth Factors October 2021 Inflation Factors and Allowable Levy Growth Factors by Fiscal Year Fiscal Years Beginning Fiscal 2019 2020 2021 2022 Year Inflation Allowable Levy Inflation Allowable Levy Inflation Allowable Levy Inflation Allowable Levy Factor Growth Factor Factor Growth Factor Factor Growth Factor Factor Growth Factor Jan 1 - Dec 31 2.25% 1.0200 2.07% 1.0200 1.56% 1.0156 2.30% 1.0200 Mar 1- Feb 28 2.42% 1.0200 1.90% 1.0190 1.46% 1.0146 3.00% 1.0200 Apr 1 - Mar 31 2.42% 1.0200 1.85% 1.0185 1.43% 1.0143 3.33% 1.0200 Jun 1 - May 31 2.46% 1.0200 1.78% 1.0178 1.31% 1.0131 Coming December 2021 Jul 1 - Jun 30 2.44% 1.0200 1.81% 1.0181 1.23% 1.0123 Aug 1 - Jul 31 2.40% 1.0200 1.89% 1.0189 1.14% 1.0114 Sep 1 - Aug 31 N/A N/A 1.96% 1.0196 1.09% 1.0109 Oct 1 - Sep 30 2.30% 1.0200 1.93% 1.0193 1.18% 1.0118 As defined in law, the allowable levy growth factor is the lesser of one plus the inflation factor or one and two-one-hundredths. For periods where the inflation factor is less than 2 percent, the allowable levy growth factor is equal to one plus the inflation factor. Like us on Facebook at facebook.com/nyscomptroller Follow us on Twitter @nyscomptroller Division of Local Government and School Accountability Page 22 Office of the New York State Comptroller Thomas P. DiNapoli • State Comptroller Property Tax Cap Inflation and Allowable Levy Growth Factors October 2021 Inflation Factors and Allowable Levy Growth Factors by Fiscal Year Fiscal Years Beginning Fiscal Year 2015 2016 2017 2018 Inflation Allowable Levy Inflation Allowable Levy Inflation Allowable Levy Inflation Allowable Levy Factor Growth Factor Factor Growth Factor Factor Growth Factor Factor Growth Factor Jan 1 - Dec 31 1.56% 1.0156 0.73% 1.0073 0.68% 1.0068 1.84% 1.0184 Mar 1- Feb 28 1.58% 1.0158 0.45% 1.0045 0.80% 1.0080 1.99% 1.0199 Apr 1 - Mar 31 1.62% 1.0162 0.31% 1.0031 0.93% 1.0093 2.05% 1.0200 Jun 1 - May 31 1.68% 1.0168 0.12% 1.0012 1.15% 1.0115 2.13% 1.0200 Jul 1 - Jun 30 1.62% 1.0162 0.12% 1.0012 1.26% 1.0126 2.13% 1.0200 Aug 1 - Jul 31 1.48% 1.0148 0.24% 1.0024 1.36% 1.0136 2.09% 1.0200 Oct 1 - Sep 30 1.25% 1.0125 0.40% 1.0040 1.63% 1.0163 2.05% 1.0200 Note: On October 18, 2016, the Bureau of Labor Statistics announced a correction to four months (May-August) of the 2016 monthly CPI-U figures. These revisions would have resulted in a slight downward change (0.68 percent to 0.67 percent) to the 2017 allowable levy growth factor (inflation factor) for calendar year local governments. Due to the late timing of these revisions, the 2017 inflation factor was not changed. For more information on the changes to the CPI-U, visit the Bureau of Labor Statistics’ website at: www.bls.gov/bls/errata/cpi-price-corrections-10182016.htm. Data For Prior Years As defined in law, the allowable levy growth factor is the lesser of one plus the inflation factor or one and two-one-hundredths. For periods where the inflation factor is less than 2 percent, the allowable levy growth factor is equal to one plus the inflation factor. Like us on Facebook at facebook.com/nyscomptroller Follow us on Twitter @nyscomptroller Division of Local Government and School Accountability Page 23 Village of Scarsdale 2022-2023 Budget Worksheet - NYS Tax Cap and Tax Rate Detail 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 Real Property Tax Levy - Previous Year $ 39,297,482 $ 40,052,403 $ 41,207,438 $ 41,829,069 43,060,000 Multiplied by Tax Base Growth Factor 1.01780 1.01320 1.01430 1.01030 1.01150 Tax Levy, Increased by Tax Base Growth Factor 39,996,977 40,581,095 41,796,704 42,259,908 43,555,190 Add: PILOTs Receivable - Prior Year 23,413 36,435 49,545 63,705 79,511 Total 40,020,390 40,617,530 41,846,249 42,323,613 43,634,701 Multiplied by Allowable Levy Growth Factor 1.02000 1.02000 1.01780 1.01310 1.02000 Subtotal 40,820,798 41,429,880 42,591,113 42,878,053 44,507,395 Less: PILOTs Receivable - Current Year 36,435 49,545 63,705 76,000 63,705 Add: Available Tax Levy Increase Carryover 611,765 629,882 647,359 640,938 Subtotal 40,784,363 41,992,100 43,157,290 43,449,412 45,084,628 Police and Fire Retirement System Exclusion - - - 251,526 - Tax Levy Limit 40,784,363 41,992,100 43,157,290 43,700,938 45,084,628 Allowable Tax Levy Increase 4.61% 2.96% 2.77% 1.26% 3.17% Page 24  VILLAGE OF SCARSDALE CALENDAR FOR 2022-2023 BUDGET DATE SCHEDULE 11/30/21 (Tuesday, 11:00 AM) Kick-off budget process for department heads. 12/03/21- Staff budget discussions with Treasurer and Deputy Village Manager. 01/05/22 12/14/21 (Tuesday, 7:30 PM) Treasurer to meet with Village Board to discuss budget priorities, review of current year projections, major revenue budget projections and budgets for fund level expenses. Review of budget timeline and plan. 12/31/21 Department Heads to file 2022-2023 Budget requests, including capital budget requests and Fees and Charges recommendations. 01/18/22 (Tuesday, 6:00 PM) Presentation of budget goals, objectives, and key performance indicators. Review of budgeting priorities, and both Recreation and Village-wide Fees & Charges Schedules. 01/25/22 (Tuesday, 4:00PM) First Pass review of Budget, which includes detailed review of budget requests, year-end projections, and fund balance. Discussion of revenue and expenses, expenditure gaps, and projected impact on property taxes. Select department head presentations. Discussion of Capital Projects including staff recommendations for ARPA Initiatives. Final recommendations for both Recreation and Village-wide Fees & Charges Schedules. 02/08/22 (Tuesday, 4:00 PM) Second pass review of budget, which includes continued review of budget requests, year-end projections, and fund balance. Continued select department head presentations. (Tuesday, 8:00PM) Adoption of both Recreation and Village-wide Fees & Charges Schedules. Scheduling of Public Hearing on Tax Cap Local Law. 02/21/22 - No meetings regarding budget – February Break 02/25/22 03/08/22 (Tuesday, 8:00PM) Schedule Public Hearing on Tentative Budget for 03/22/22. 03/22/22 (Tuesday, 8:00PM) Public Hearing on Tentative Budget (must be completed prior to April 15th). Public Hearing on Tax Cap Local Law. 03/24/22 (Thursday, 9:00AM) League of Women Voters Consensus Meeting. 04/12/22 (Tuesday, 8:00PM) Adoption of Budget (must be adopted prior to May 1st)