Board of Trustees

JUSTIN K. AREST ROBERT A. COLE MAYOR VILLAGE MANAGER SAMEER AHUJA OFFICE OF THE KAREN L. BREW VILLAGE MANAGER JEREMY A. GANS VILLAGE HALL DARA B. GRUENBERG 1001 POST ROAD KENNETH L. MAZER SCARSDALE, NY 10583 RANDALL B. WHITESTONE 914.722.1110 TRUSTEES WWW.SCARSDALE.COM Village Board Agenda September 12, 2023 Agenda Committee 7:30 PM Village Board Meeting – 8:00 PM The Village Board will meet in Rutherford Hall at 8:00 PM to conduct the Village Board meeting. All interested members of the public have the option to attend in-person or virtually through Zoom. To participate via Zoom, attend online at https://zoom.us/j/93183703358, or call into the meeting by dialing 1-929-436-2866 and entering the Meeting ID 931 8370 3358. To participate in public comment online, click “Raise Hand,” or dial 9 if commenting by telephone. For a brief tutorial or to troubleshoot a problem, see here: https://support.zoom.us/hc/en- us/articles/205566129-Raise-Hand-In-Webinar. For other user questions, please visit the Zoom Help Center: https://support.zoom.us/hc/en-us. Roll Call ______________________ Pledge of Allegiance ______________________ Mayor’s Comments ______________________ Manager’s Comments ______________________ Public Comment ______________________ Trustee Liaison Reports ______________________ Bills ➢ Trustee Gruenberg ______________________  Consent Agenda Trustee Gruenberg ➢ Approval of Minutes from August 22, 2023 Village Board Limited Agenda Meeting ______________________ ➢ Resolution re: Ratification of an Agreement with Employee #8512 ______________________ ➢ Resolution re: Rejecting Bids for VM Contract #1299 – Crossway Field Pickleball Courts ______________________ ➢ Resolution re: Awarding VM Contract #1303 – Baseball/Softball Infield Renovations ______________________ ➢ Resolution re: Returning Grant Funding for a Stormwater and Sediment Project at Cayuga Pond to the NYS DEC ______________________ Agenda Items Trustee Ahuja ➢ Resolution re: Amendment to the Constitution of the Advisory Council on Human Relations ______________________ Trustee Gans ➢ Resolution re: Appointments to the Planning Board ______________________ ➢ Resolution re: Appointment to the Committee for Historic Preservation ______________________ Trustee Gruenberg ➢ Resolution re: Calling for a Public Hearing on the Number of Taxicabs to be Licensed in 2024 ______________________ Trustee Mazer ➢ Resolution re: Acceptance of a Gift – Pollinator Plants and Native Grasses for the Weinberg Nature Center ______________________ Deputy Mayor Whitestone ➢ Resolution re: Award of a Contract for the Purchase of a New 1,500 GPM Pumper Fire Engine ______________________  Town Board Agenda September 12, 2023 Town Board Meeting Roll Call ______________________ Minutes ➢ Town Board Meeting of August 8, 2023 ______________________ Reports ➢ Report of the Custodian of Taxes as of August 31, 2023 ______________________ Public Comment (contingent on commencing no later than 10:00 PM) ______________________ Future Meeting Schedule Tuesday, September 26, 2023 ➢ 6:00 PM Village Board Work Session ______________________ ➢ 7:30 PM Agenda Committee ______________________ ➢ 8:00 PM – Village Board Regular Meeting ______________________ Motion to Adjourn ______________________ Village Board of Trustees Meeting 08/22/2023 101 THREE THOUSAND FOUR HUNDRED TWENTY-NINTH LIMITED AGENDA MEETING Third Floor Meeting Room & Video Conference Via Zoom August 22, 2023 A Limited Agenda Meeting of the Board of Trustees of the Village of Scarsdale was held on Tuesday, July 25, 2023, in the Third Floor Meeting Room at Village Hall and via video conference at 8:34 a.m. Present in person were Mayor Arest and Trustees Ahuja, Brew, Gans, Gruenberg, Mazer, and Whitestone. Also present were Deputy Village Manager Marshall, Village Treasurer Scaglione, and Village Clerk Emanuel. ******** Minutes The minutes of the Board of Trustees Regular Meeting of Tuesday, August 8, 2023, were approved on a motion entered by Trustee Gruenberg, seconded by Trustee Gans, and carried unanimously. ******** Bills & Payroll Trustee Ahuja reported that he had audited the Abstract of Claims dated August 22, 2023, in the amount of $1,695,350.37 which included $34,587.35 in Library Claims previously audited by a Trustee of the Library Board. Upon motion duly made by Trustee Ahuja and seconded by Trustee Brew, the following resolution was adopted unanimously: RESOLVED, that the Abstract of Claims dated August 22, 2023, in the amount of $1,695,350.37 is hereby approved. ******** Future Meeting Schedule • Tuesday, September 12, 2023 – 6:00 PM – Village Board Work Session Village Board of Trustees Meeting 08/22/2023 102 • Tuesday, September 12, 2023 – 7:30 PM – Village Board Agenda Committee Meeting • Tuesday, September 12, 2023 – 8:00 PM – Village Board Regular Meeting ******** There being no further business to come before the Board, upon a motion entered by Trustee Gruenberg and seconded by Trustee Ahuja, the Board unanimously voted to enter into executive session at 8:36 a.m. to discuss personnel matters and immediately adjourn the meeting thereafter. Respectfully submitted, Taylor C. Emanuel Village Clerk RESOLUTION RE: RATIFICATION OF AN AGREEMENT WITH EMPLOYEE #8512 RESOLVED, that the Board hereby ratifies an agreement with Employee #8512. Date: September 12, 2023 RESOLUTION RE: REJECTING BIDS FOR VM CONTRACT #1299 - CROSSWAY FIELD PICKLEBALL COURTS WHEREAS, on March 24, 2023, the Village advertised for the receipt of bids for VM Contract #1299 - Crossway Field Pickleball Courts, to construct eight pickleball courts; and WHEREAS, on the bid opening date of April 25, 2023, two bids were received with the lowest responsible bid received from DeRosa Sports Construction Inc. (DeRosa), Port Chester, NY for $583,440 to construct post tension concrete courts; and WHEREAS, as allowed by the contract bid documents, enough time has elapsed that DeRosa can no longer hold their bid price, therefore all bids for VM Contract #1299 must be rejected; now, therefore, be it RESOLVED, that all bids for VM Contract #1299 - Crossway Field Pickleball Courts, be rejected. Date: September 12, 2023  To: Robert Cole, Village Manager MEMORANDUM From: Paul Zaicek, Director of Capital Projects Department of Public Works Date: Friday, September 01, 2023 RE: Rejection of Bids, Crossway Field Pickleball Courts In the Capital Budget, $410,000 is allocated for the construction of eight pickleball courts at Crossway Field. In October 2022, the Village hired Site Design Consultants, Yorktown Heights, NY, to design the project which includes the court design, as well as surface water control and drainage design. The bid documents were completed in February 2023, and on March 24, 2023, the Village advertised for the receipt of bids under VM Contract #1299 – Crossway Field Pickleball Courts. The bid documents included the construction of eight post tension concrete courts with a deduct alternate (Alternate No.1) to construct asphalt courts in lieu of the concrete courts. Notice to Bidders was sent to The Scarsdale Inquirer, Construction Data News, and placed on the Empire State online Bid System. On the bid opening date of April 25, 2023, two bids were opened, will the following results: Base Bid Alternate 1 Alternate 2 Alternate 3 Post Tension Asphalt 10 ft Fence Schedule 40 Concrete Playing Playing Fence Surface Surface Piping DeRosa Sports Construction Inc. $583,440 ($87,750) $8,000 ($18,500) 28 Bulkley Avenue Deduct Deduct Port Chester NY 10573 Sport-tech Corporation $725,000 ($100,000) $5,000 ($15,000) 410 Route 22 Deduct Deduct Brewster, NY 10509 (See attached certified Bid Tabulation Sheet) The lowest responsible bid was received by DeRosa Sports Construction Inc. (DeRosa), Port Chester, NY, for $583,440 to construct the Village Staff recommended post tension concrete courts. At the May 13, 2023, Village Board Work Session, Village staff was directed to pause making a contract award recommendation to the Village Board until a better understanding of the impact of the pickleball courts to the surrounding Crossway Field neighborhood could be ascertained. The Village Recreation Department was eventually directed to launch a pilot pickleball court program consisting of converting three Crossway Field all weather tennis courts to six temporary pickleball courts. The information gathered from the pilot program will help determine if Crossway Field is an appropriate site for permanent pickleball courts. The contract bid documents contain a stipulation that proposals shall remain in effect for a period of at least 45 calendar days from the date of the opening of the bids, and that with said period of 45 days, the owner will accept or reject the proposals or this time period may be extended by mutual agreement. DeRosa agreed to extend the bid to remain open time period several times, with a final extension period that would allow them to start construction October 01, 2023. The October 01 construction start date is now unattainable, therefore all bids must be rejected. Accordingly, please place the attached resolution to reject all the bids received for VM Contract 1299 – Crossway Field Pickleball Courts on the Village Board’s September 12, 2023, agenda for consideration. Cc: Ann Scaglione, Village Treasurer Brian Gray, Recreation Superintendent Jeff Coleman, Superintendent of Public Works RESOLUTION RE: AWARDING VM CONTRACT #1303 – BASEBALL/SOFTBALL INFIELD RENOVATIONS WHEREAS, the Village of Scarsdale’s Department of Parks, Recreation and Conservation (PRC) oversees the maintenance and scheduling of seven clay infields used for both baseball and softball for PRC programming, Scarsdale Little League, Scarsdale Interscholastic Athletic programming, and Scarsdale Travel Softball; and WHEREAS, years of heavy usage have rendered the fields unplayable for longer durations after rain events; and WHEREAS, on July 28, 2023, the Village advertised for proposals for Contract VM#1303 – Baseball/Softball Infield Renovations in The Scarsdale Inquirer, Bidnet, and directly emailed bid documents to three vendors specializing in field renovations; and WHEREAS, Greenway Property Services, Inc. was the lowest responsible bidder with a base bid price of $227,000; now, therefore, be it RESOLVED, that VM Contract #1303 – Baseball/Softball Infield Renovations is herein awarded to Greenway Property Services, Inc. of 95 Elmcroft Road, Stanford, CT 06902, for the base bid amount of $227,000; and be it further RESOLVED, that the Village Board of Trustees authorizes the Village Manager to undertake any administrative acts required pursuant to the terms of the contract; and be it further RESOLVED, that the costs of VM Contract #1303 – Baseball/Softball Infield Renovations be charged as an additional appropriation from the General Fund balance. Date: September 12, 2023  To: Robert Cole, Village Manager MEMORANDUM From: Brian Gray, Superintendent PRC Department of Parks, Recreation and Conservation Date: Tuesday, August 29, 2023 RE: Award of VM #1303 Baseball/Softball Infield Renovations The Village of Scarsdale’s Department of Parks, Recreation and Conservation (PRC) oversees the maintenance and scheduling of seven clay infields used for both baseball and softball. These seven fields are utilized by the PRC for programming as well as by Scarsdale Little League, Scarsdale Travel Softball and for Scarsdale Interscholastic Athletic programming. Years of heavy usage by the numerous user groups has resulted in the compaction of infield sub surfaces. In addition, the seasonal introduction of clay and a drying agent throughout the spring, summer, and fall has created a lip between the clay arch and grass areas throughout the infield. This prevents water from moving from the clay areas to the natural grass turf, rendering fields unplayable for longer durations after rain events. At the Tuesday, June 27 Village Board Work Session, PRC staff was tasked with producing bid documents to gather pricing to renovate the baseball infields of Crossway Fields #1 & #2, as well as the softball infields of Supply Field # 2 and Hyatt Field #2. PRC staff was also asked to receive alternate pricing to renovate the infields of Crossway Field #3, Supply Field #1, and Hyatt Field #1. On July 28, 2023, the Village advertised for proposals for Contract VM#1303 Baseball/Softball Infield Renovations in the Scarsdale Inquirer, on Bidnet, and directly emailed the bid documents to three vendors specializing in field renovations. A pre-bid meeting was held on August 2, 2023 with two firms in attendance. The pre-bid meeting included a site visit and a discussion of the detailed bid specifications to ensure potential bidders held a clear understanding of the bid and to confirm the specifications meet the function of desired outcome. On August 22, 2023, the bid opening of VM #1303 – Baseball/Softball Infield Renovations took place and five sealed bids were opened with the following base bid results: • VAD Construction Corporation 777 Westchester Ave., Ste 101 $113,750 White Plains, NY • Greenway Property Services 95 Elmcroft Road $227,000 Stamford, CT • Field Pro Enterprises, LLC 19 Lowell Street $304,340 Westwood, NJ  • The Landtek Group, Inc 105Sweeneydale Ave $435,000 Bay Shore, NY • Sport Tech Construction 410 Route 22 $450,000 Brewster, NY On August 23, 2023, I received a call from VAD Construction Corporation stating they made a clerical error and did not calculate their unit prices correctly, therefore was desirous of rescinding their bid. Upon review with the Village’s legal firm, Keane and Beane, it was confirmed under GML Section 103(11), that VAD Construction Corporation satisfied section 11(a) of notifying the Village of their error and were able to withdraw their bid. Based on the withdrawal of the bid submitted by VAD Construction Corporation, Greenway Property Services has been determined to be the lowest responsible bidder for this project to renovate Crossway Field #1, Crossway Field #2, Supply Field #2 and Hyatt Field #2 with a total combined base price of $227,000. The Department of PRC contacted five references for Greenway Property Services for similar projects they have completed. Each reference came back satisfactory with clients stating they were pleased with the work Greenway Property Services provided. Such clients also stated that they are responsive contractors, that they would hire them back, and that the work they performed has their fields draining as desired. Based off the information provided in this memo, I recommend that Contract VM #1303 Baseball/Softball Infield Renovations be awarded to the lowest responsible bidder, Greenway Property Services, 95 Elmcroft Road, Stamford, CT 06902. The total combined price of $227,000 will include renovating Crossway Field #1, Crossway Field #2, Supply Field #2 and Hyatt Field #2 with funding coming from an additional appropriation from the General Fund balance. PRC Staff do not recommend awarding the alternate pricing for Crossway Field #3, Supply Field #1, and Hyatt Field #1 at this time due to capacity of fields during the renovation and potential scheduling conflicts. Accordingly, I have prepared the attached Resolution awarding VM Contact #1303 Baseball/Softball Infield Renovations. Please place this on the agenda for the Village Board’s consideration at their September 12, 2023 meeting. Thank you. Should you have any questions, or require additional information, please contact me. RESOLUTION RE: RETURNING GRANT FUNDING FOR A STORMWATER AND SEDIMENT PROJECT AT CAYUGA POND TO THE NYS DEC WHEREAS, in 2015, the Village of Scarsdale was awarded grant funding from the New York State Department of Environmental Conservation (DEC) for Water Quality Improvement Project #57157, a stormwater and sediment reduction project at Cayuga Pond; and WHEREAS, various circumstances including increased project costs, lower than anticipated project benefit, and challenging logistics prevented the project from being implemented; and WHEREAS, as the project is not proceeding, the Village is obligated to return the previously awarded grant funds to the DEC; now therefore, be it RESOLVED, that the Village Board hereby authorizes the return of $262,500 previously awarded grant funds to the New York State Department of Environmental Conservation. Date: September 12, 2023  To: Robert Cole, Village Manager MEMORANDUM From: Alexandra Marshall, Deputy Village Manager Department of Public Works Date: Thursday, September 07, 2023 RE: Returning Grant Funding to DEC for Cayuga Pond Project In December 2015, the Village of Scarsdale was awarded a grant from the New York State Department of Environmental Conservation’s Water Quality Improvement Program for design, permitting, construction, and construction inspection of a project to de-silt Cayuga Pond and provide water quality improvements (Water Quality Improvement Project #57157). The work plan submitted for the project included construction of a mechanical device to manage the pond’s water elevation, construction of a sediment basin, and removal of sediment from the pond. The award amount was approved for up to $1,050,000, with a local match of $350,000, for a total project budget of $1,400,000. In the spring of 2018, the Village retained Woodard and Curran as its professional engineering consultant. During Woodard and Curran’s review of the work previously completed by a prior consulting firm, they determined that several modifications to the design plan were necessary to more efficiently mitigate flooding downstream and improve the project’s water quality component. In accordance with additional information collected during the design process, the estimated cost for the project more than doubled at $3,293,000. Also, based on FEMA flood mapping, the removal of sediment from the pond would result in a decrease in elevation of the 10-year flood of approximately 1” or 1.04%. Therefore, this project would have had minimal impact as a flood reduction project. Additionally, completion of this project required cooperation from various private property owners to execute temporary construction easements to allow the Village to perform the necessary improvements to Cayuga Pond. The Village was unable to secure those easements from the private property owners. Since the Village did not complete this project and much time has elapsed since the project award, the NYS DEC requires and has requested that the funding previously expended to the Village for this project in the amount of $262,500 be returned. Attached is a corresponding resolution for the Village Board’s consideration at their September 12 meeting. RESOLUTION RE: AMENDMENT TO THE CONSTITUTION OF THE ADVISORY COUNCIL ON HUMAN RELATIONS WHEREAS, the Advisory Council on Human Relations was established in 1978 to advise and assist the Board of Trustees in fostering mutual respect and understanding among all individuals in the community; and WHEREAS, the Village Board is desirous of amending the Constitution of the Advisory Council on Human Relations; now, therefore, be it RESOLVED, that the Village Board herein amends the Constitution of the Advisory Council on Human Relations in the form attached hereto and made a part hereof. Date: September 12, 2023  CONSTITUTION of the ADVISORY COUNCIL ON HUMAN RELATIONS Jan. 24, 1978 Amended Dec. 14, 1982 Amended Nov. 13, 1984 Readopted March 14, 1995 Amended April 9, 2002 (Re-affirmed by the Board of Trustees on 04-12-11 and 04-12-16) Amended March 14, 2023 ARTICLE I – NAME/EXISTENCE This organization shall be known as the Advisory Council on Human Relations. ARTICLE II – PURPOSE To advise and assist the Board of Trustees in fostering an inclusive and diverse community based on mutual respect and understanding among all individuals in the community. ARTICLE III – DUTIES To engage and solicit information from the community on ways to promote and enhance inclusivity, diversity, and mutual respect and understanding amongst all individuals. To identify opportunities and leverage data, research and studies that promote inclusivity and positive human relations within the community. To recommend to the Village Board activities and programs to advance the Council’s basic purpose and, in collaboration with the Board, take appropriate action to implement these activities and programs. As approved by the Village Board, sponsor and administer such conferences, assignments, and other public meetings as necessary to carry out the Advisory Council’s purpose. To this end, build partnerships with community groups to promote inclusivity and human relations. To undertake such other assignments in the areas of inclusivity and human relations as may from time to time be requested or directed by the Village Board. To engage and work in conjunction with other Village Boards, Councils and Committees to advance inclusivity and positive human relations within the community. To report to the Village Board on its work during the preceding fiscal year by June 15 of each year.  ARTICLE IV – MEMBERSHIP The Council shall consist of twelve members to be appointed and be accountable to the Village Board of Trustees. All appointments shall be for two years, with a two-term maximum. ARTICLE V – OFFICERS The officers of the Council shall be (1) a Chair appointed by the Board of Trustees from among the members of the Council, (2) a Vice-Chair appointed by a majority of Council members. The Chair shall serve a one-year term, with a maximum of three terms. The Chair shall preside at all meetings and have the authority to appoint subcommittees. The Vice-Chair shall perform the duties and shall have the responsibilities of the Chair when for any reason the Chair is absent. ARTICLE VI – MEETINGS An organizational meeting shall be held as soon as practicable after the annual meeting of the Village Board, and other meetings shall be held from time to time upon the call of the Chair or Vice-Chair. A quorum for any meeting of the Council shall consist of a majority of the members of the Council then in office. Actions and decisions of the Council at any meeting at which a quorum is presented shall be determined by a majority of the total member so the Council. RESOLUTION RE: APPOINTMENTS TO THE PLANNING BOARD WHEREAS, Jack Miller, 45 Fayette Road, tendered his resignation as a member of the Planning Board, effective August 08, 2023, resulting in a vacancy; and WHEREAS, the Village Board reviewed and discussed the Mayor’s appointment of alternate member Lynn Brooks Avni, 5 Westview Lane, to fill the unexpired term of Jack Miller as a full member of the Planning Board; and WHEREAS, the Village Board reviewed and discussed the Mayor’s appointment of Julia Valuyeva, 42 Greenacres Avenue, to fill the unexpired term of Lynn Brooks Avni as an alternate member of the Planning Board; now, therefore, be it RESOLVED, that the Village Board approves the Mayor’s appointment of Lynn Brooks Avni, 5 Westview Lane, as a Member of the Planning Board to fill the unexpired term of Jack Miller, effective immediately, for a term expiring on April 01, 2024, or until such time as a successor is appointed; and be it further RESOLVED, that the Village Board approves the Mayor’s appointment of Julia Valuyeva, 42 Greenacres Avenue, as an Alternate Member of the Planning Board to fill the unexpired term of Lynn Brooks Avni, effective immediately, for a term expiring on April 03, 2028, or until such time as a successor is appointed. Date: September 12, 2023 RESOLUTION RE: APPOINTMENT TO THE COMMITTEE FOR HISTORIC PRESERVATION WHEREAS, in accordance with Village Code §182-3, the Village Board of Trustees may appoint up to seven (7) members and one (1) alternate to the Committee for Historic Preservation (“CHP”); and WHEREAS, Mark Behr submitted a letter to the Village Board tendering his resignation as a member of the CHP effective August 01, on which he has served since 2018, prior to the April 01, 2024 expiration date of his term; and WHEREAS, the Village Board discussed potential candidates to fill the unexpired term of Mr. Behr and after discussion found that Meredith Kent, 77 Catherine Road, is qualified to be appointed to fill the unexpired term of Mark Behr until April 01, 2024; now, therefore, be it RESOLVED, that Meredith Kent, 77 Catherine Road, Scarsdale, NY, is hereby appointed by the Village Board of Trustees as a member of the Committee for Historic Preservation to fill the unexpired term of Mark Behr, ending April 01, 2024, or until a successor is appointed. Date: September 12, 2023 RESOLUTION RE: CALLING FOR A PUBLIC HEARING ON THE NUMBER OF TAXICABS TO BE LICENSED IN 2024 RESOLVED, that a Public Hearing is hereby scheduled by the Board of Trustees of the Village of Scarsdale at 8:00PM on October 10, 2023, to be held at Rutherford Hall in Village Hall, 1001 Post Road, Scarsdale, New York, and via Zoom video conferencing service to determine the number of taxicabs to be licensed in Scarsdale in 2024, pursuant to Section 272-3 of the Village Code; and be it further RESOLVED, that members of the public wishing to present comments may do so in person or online during the public comment phase of the hearing by accessing the meeting at https://zoom.us/j/93183703358, or by calling in using 1-929-436- 2866 and entering the Meeting ID, 93 8370 3358; and be it further RESOLVED, that the Village Clerk is directed to advertise said Public Hearing. Date: September 12, 2023  To: Robert Cole, Village Manager MEMORANDUM From: Taylor C. Emanuel, Village Clerk Village Clerk's Office Date: Wednesday, September 06, 2023 RE: Taxicab Licenses - 2024 Pursuant to Section 272-3 of the Village Code, the Board of Trustees must determine the number of taxicabs to be licensed each year. For your information, the following number of taxicab licenses has been issued by the Village of Scarsdale during the last 10-year period: Year 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 Taxicab Licenses 13 10 10 24 24 24 23 23 23 22 Issued Authorized Taxicab 25 25 25 25 25 25 25 25 25 25 Licenses The Village has issued an average of approximately 20 taxicab licenses over the past decade with significantly lower issuances during and after the pandemic. Due to the COVID-19 pandemic in 2020 and 2021, only 10 taxicab licenses were issued for each of those years, which is directly correlated to the considerable decrease in train ridership during that time. However, there was a very small increase in taxicab licenses issued for 2022. As a reminder, the total number of passengers using the Scarsdale station to board and detrain on an average weekday through July 2022 has been 3,966, a 74% increase from the 2021 boardings of 2,274. On Saturdays there was an average of 2,100, and an average of 1,704 for Sundays, which is an increase of 188% for weekend ridership through July 2022. Although Metro North has not yet provided data regarding full-year 2022 Scarsdale train station weekly ridership, based on data from the earlier half of 2022 and 2021, ridership numbers are noticeably higher than the numbers reported for 2021 and indicate continued recovery from the COVID-19 pandemic. Based on 2022 data from the U.S. Census Bureau, the estimated population of 17,822 is a very small decrease from the 2021 estimated population of 17,939, and would have little, if any, effect on the need for taxicab services. Given the preceding information, the maximum number of 25 taxicab licenses customarily approved by the Board of Trustees for the past decade is sufficient. Although Metro North ridership and taxicab license issuance have seen an increase between 2021 and 2022, they are still below pre- pandemic numbers, and 25 taxicab licenses should continue to be a manageable number. The Scarsdale Police Department has completed inspections on seven taxicabs that were in service from Central Taxi of Scarsdale, and all taxicabs were found to be in satisfactory condition and passed said inspections. Copies of the inspection reports have been submitted by Sgt. LoGiudice and are attached to this memo. I respectfully request that a public hearing on this matter be scheduled for the October 10, 2023 Village Board Meeting, and that the Village Board approve the issuance of up to 25 taxicab licenses for the calendar year 2024. RESOLUTION RE: ACCEPTANCE OF A GIFT – POLLINATOR PLANTS AND NATIVE GRASSES FOR THE WEINBERG NATURE CENTER WHEREAS, the Friends of Weinberg Nature Center, Inc. (FOWNC) and the Department of Parks, Recreation and Conservation have been working closely to beautify the front entrance of the Weinberg Nature Center; and WHEREAS, through fundraising and a generous donation to the FOWNC from the Bronx River Sound Shore Audubon, FOWNC has raised funds estimated at $4,000 to purchase and plant suitable pollinator plants for the front entrance of the Weinberg Nature Center; and WHEREAS, pursuant to Policy #106: “Gifts to the Village of Scarsdale” of the Village of Scarsdale Administrative Policies & Procedures Manual, acceptance of all gifts valued at $500 or greater must be approved by the Village Board of Trustees; now, therefore, be it RESOLVED, that the Board of Trustees hereby accepts the gift estimated at $4,000 from the Friends of Weinberg Nature Center for the purchase and planting of pollinator plants and native grasses to beautify the entrance of the Weinberg Nature Center; and be it further RESOLVED, that the Board of Trustees hereby extends their thanks and appreciation to the Friends of Weinberg Nature Center for this generous gift to the community. Date: September 12, 2023  To: Robert Cole, Village Manager MEMORANDUM From: Brian Gray, Superintendent PRC Department of Parks, Recreation and Conservation Date: Tuesday, August 08, 2023 RE: Acceptance of Gift – Friends of Weinberg Nature Center The Friends of Weinberg Nature Center, Inc. (FOWNC) has been working closely with Department of PRC Staff in an effort to beautify the front entrance of the Weinberg Nature Center. As such, FOWNC proposes to purchase and plant, from start-to-finish, suitable pollinator plants at the front entrance of the Weinberg Nature Center in the land strip between the parking lot and Mamaroneck Road. The aforementioned planting has an estimated value of $4,000 which was achieved through fundraising efforts of the FOWNC and a generous donation by the Bronx River Sound Shore Audubon. Objectives of the planting proposal are identified below: 1. To beautify the front of the property. 2. To provide plants that are beneficial to insects and birds while not attracting deer. 3. To educate the public on how it is possible to eliminate turf grass while maintaining an aesthetically pleasing street border. 4. To eliminate the need for mowing, watering, and the use of chemicals that are typically used on grassy areas. It is the intent of the FOWNC to purchase all items related to this gift donation including the purchase of plants, materials necessary for maintenance, and hiring of a crew to assist with planting, each as identified in the attached proposal. Additionally, all upkeep will be performed by members of the FOWNC to ensure the success of the project. The estimated cost associated with this gift donation is $4,000 as itemized below: • 350 plants (estimated at $6.50 - $7.00 each) - $2,100 - $2,625 • Hiring crew - $1,000 • Maintenance and supplies - $300 - $400 Pursuant to Internal Control Policy #106; “Gifts to the Village of Scarsdale” of the Village of Scarsdale Administrative Policies & Procedures Manual, acceptance of all gifts valued at $500 or greater must be approved by the Village Board of Trustees. Attached herewith is the required resolution and supporting documentation for the Village Board’s consideration at their meeting on September 12, 2023. Please do not hesitate to contact me with any questions.  Friends of the Weinberg Nature Center, Inc. Mayor Arest, Village Manager Cole and Scarsdale Board of Trustees Village Hall 1001 Post Road Scarsdale, N.Y. 10583 Dear Mayor Arest, Mr. Cole and Scarsdale Board of Trustees: Friends of Weinberg Proposal to the Village of Scarsdale Gifting the Village of Scarsdale with Pollinator Plants and Native Grasses at the Land Strip at the Front Entrance to Weinberg Nature Center Prepared by Steve Frantz (President, Friends of Weinberg) & Elaine Yellen (Friends of Weinberg Board Member, Landscape Designer) in consultation with Sam Weinstock (Weinberg Nature Center Director) & Brian Gray (Superintendent Parks, Recreation, and Conservation) Summary: The Friends of Weinberg proposes to purchase and plant, start- to-finish, including low maintenance watering and weeding, suitable pollinator plants at the front entrance at Weinberg Nature Center, on the land strip between the parking lot and the road. A donation valued at approximately $4,000.00. This gifting amounts from the fundraising efforts by the Friends of Weinberg in conjunction with a generous donation to Friends by the Bronx River Sound Shore Audubon for this exact planting proposal. Objectives: The Friends of Weinberg here propose to install a meadow planting—a pollinator garden— along the strip of land that is adjacent to Mamaroneck Road. The purpose of the project is four-fold: 1. To beautify the front of the property and make it more inviting to the public and increase attention to Nature Center programs and special events. 2. To provide plants that are beneficial to insects and birds while not attracting deer. 3. To educate the public on how it is possible to eliminate turf grass and still maintain an aesthetically pleasing street border. 4. To eliminate the need for mowing, watering and chemicals that are typically used on grassy areas. Pollinator Plants Selection: 1. 100 Nepeta Blue Wonder (early spring blooming) 2. 50 Asclepias Tuberosa (early summer blooming) 3. 100 Rudbekia Deamii (summer blooming) 4. 50-100 native grasses Planting Strip Location: These pollinator flowers and native grasses will complement the narcissus (daffodils) which were planted last November, and the wildflowers planted this spring by the Friends of Weinberg. Implementation: Target Planting mid-to-late September/Early October, Fall 2023. Elaine Yellen, Planting Supervisor, Friends of Weinberg Board Member, Landscape Designer Sam Weinstock, Planting and Project Safety, Director Weinberg Nature Center Friends of Weinberg will hire workers to plant alongside volunteers. Elaine Yellen will organize the worker crew and purchase the plants with donation funds connecting with Friends of Weinberg Treasurer, Dan Hochvert and Friend’s President, Dr. Steve Frantz. Sam Weinstock will work closely with Elaine Yellen on ensuring the safety of volunteers and paid workers. Safety matters will be worked out in advance by the Parks Department and Scarsdale Police Department. Costs: 350 plants $2,100 - $2,625 Each plant costs between $6.00- $7.50 Hiring crew $1,000 Maintenance $300-$400 4 hoses, connectors, sprinklers, 1 drip irrigation hose, 4 atlas heavy duty cable protector ramps Maintenance: It will take 2-3 months for the plants to get well- established. During this time plant watering is essential, especially in the first 6-8 weeks. After 2-3 months these plants will require little or no maintenance unless we experience a significant drought. Occasional weeding will be performed by Friends of Weinberg volunteers. We are open to additional suggestions and look forward to hearing from you. Respectfully submitted, Steven Frantz, President Friends of the Weinberg Nature Center RESOLUTION RE: AWARD OF A CONTRACT FOR THE PURCHASE OF A NEW 1,500 GPM PUMPER FIRE ENGINE WHEREAS, the Village of Scarsdale Fire Department is committed to the protection and preservation of life, property, and the environment from the adverse effects of fire and hazardous conditions through prevention, education, suppression, training, and constant diligence; and WHEREAS, the 2016 Apparatus Reorganization and Replacement Plan, which effectively reduced the burden of vehicle replacement from six apparatus to four, calls for the purchase of a new 1,500 GPM Pumper to replace Engine 56, a 2008 Spartan/Crimson Pumper; and WHEREAS, the Village Board has authorized by resolution on July 11, 2017, participation in the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program, with said cooperative offering competitive pricing for the necessary replacement apparatus; and WHEREAS, the Village Board has authorized by resolution on April 11, 2023, the issuance of $1,150,000 bonds to pay the cost of the acquisition of a fire engine; and WHEREAS, Fire Chief Christopher Mytych has determined, after a comprehensive review of specifications provided by four manufacturers, that the proposal from Seagrave Fire Apparatus, LLC, best meets the needs of the Fire Department, and that there are sufficient funds appropriated to fund the purchase; now, therefore, be it RESOLVED, that the Village Manager is hereby authorized to execute H-GAC Contract FS19AAC01 in substantially the same form as attached hereto with Seagrave Fire Apparatus, LLC, of 7285 Solutions Center, Chicago, IL 60677-7002, subject to modification by counsel, in the amount of $1,147,880, with all costs to be charged to Capital Budget Account H- 3497-962 2024-110; and be it further RESOLVED, that the Village Manager is herein authorized to undertake all administrative acts required pursuant to the terms of the agreement. Date: September 12, 2023  To: Robert Cole, Village Manager MEMORANDUM From: Christopher Mytych, Fire Chief Fire Department Date: July 20, 2023 Re: Purchase Request – Seagrave Marauder II Stainless Steel Custom Pumper In accordance with the April 11, 2023, bond resolution authorizing the issuance of $1,150,000 bonds, and Policy #201: Internal Control, I recommend the purchase of a Seagrave Marauder II Stainless Steel Custom Pumper. This is to replace Engine 56, a 2008 Spartan/Crimson Pumper with approximately 88,000 miles. This replacement was selected with consideration to product safety, function, cost, completion time, and Policy #601: Village-Owned Vehicles. The vehicle is available for purchase through the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program Contract, FS19AAC01, for $1,147,880 and can be ready for delivery within 890 calendar days. The July 12, 2017 Interlocal Contract for Cooperative Purchasing between H-GAC and the Village facilitated the purchase and delivery of Engine 54 and Ladder 28, which were also manufactured by Seagrave Fire Apparatus, LLC. Over the last five years, our members have evaluated the performance of both vehicles, particularly regarding their operation and reliability. Both units feature common components that have consistently supported Fire Department service delivery. Though Ladder 28 has experienced extended periods of downtime, most mechanical issues have been attributed to the complexity of its aerial device, which is absent on Engine 54. While safety is difficult to quantify in the fortunate absence of collisions, we anticipate the yield strength, corrosion resistance, and structural stiffness of the stainless steel cab and body construction to enhance occupant safety and durability over the service life of these vehicles. After a comprehensive review of specifications provided by four manufacturers to replace Engine 56, I have determined that the proposal from Seagrave Fire Apparatus, LLC best meets the needs of the Fire Department. Despite a comparable cost, estimated completion time, and warranty protections offered by its closest competitor, several essential options were not available. The proposed configuration of this replacement pumper bears few differences from Engine 54. The cost of improvements, such as side roll protection, air ride suspension, and idle reduction technology are largely offset by the return of omissions, such as infrequently used pump intakes and discharges. I am confident that standardizing chassis, body, and pump components across our fleet will benefit vehicle operation among our firefighters and familiarity among maintenance personnel. I anticipate this unit to have a service life of 15 to 20 years. Please find the attached proposal letter and contract. Seagrave Fire Apparatus, LLC has indicated that the proposed cost and completion time can be guaranteed through September 13, 2023. Please contact me with any questions.  CONTRACT THIS AGREEMENT; made by and between Seagrave Fire Apparatus, LLC of Clintonville, Wisconsin, hereinafter referred to as the "Seller", and Village of Scarsdale, NY, by its authorized representative, hereinafter referred to as the "Purchaser". 1. The Seller hereby agrees to furnish one (1) unit of Seagrave model TB50CA Marauder Pumper, hereinafter referred to as “Apparatus and Equipment”, according to the mutually agreed specifications and change order documents hereto attached and made a part of this contract, and to deliver the same as hereinafter provided. 2. The Seller guarantees that all material and workmanship in and about the Apparatus and Equipment shall comply with the mutually agreed specifications and change orders. In the event there is any conflict between the Village Bid Specifications and the Seagrave Bid Proposal, the mutually agreed specifications and change orders will prevail. The standard Seagrave Limited Warranty will apply as provided for in the mutually agreed specifications and change orders. Minor details of materials and construction, not otherwise specified, shall be left to the decision of the Seller who shall be solely responsible for the design, engineering and construction of all features of the apparatus. Any changes to the contract or purchase order must be approved in advance through the issuance of a written change order by the Seller. The Seller will not assume responsibility for performing any change requested but not approved by the Purchaser within five (5) days of the change order submission for approval. 3. The Apparatus and Equipment shall be ready for delivery from Clintonville, Wisconsin, within 890 calendar days after the receipt of the (i) mutually agreed specifications, (ii) change order documents and (iii) approval drawing signed by the authorized representative of the Purchaser. The mutually agreed specifications and change order documents and approval drawing shall be delivered to the Purchaser for their signature in not more than 31 days from contract receipt at Seagrave or not more than five days from pre-construction meeting, if so provided. Delays due to change orders, strikes, failures to obtain materials, or other causes beyond Seagrave's control will be just cause for delay in delivery. The completed Apparatus and Equipment shall be delivered to the Purchaser at: Village of Scarsdale 50 Tompkins Rd Scarsdale, NY 10583 4. A competent representative shall, upon request, be furnished by the Seller to demonstrate said Apparatus and Equipment for the Purchaser and to familiarize the Purchaser’s employees in the operation and handling of the Apparatus and Equipment. 5. The Purchaser purchases and agrees to pay for said Apparatus and Equipment, the sum of One Million, One Hundred Forty-Seven Thousand, Eight Hundred Eighty Dollars ($1,147,880.00), state, federal, FET, or local taxes not included. Payment of any such taxes are the responsibility of the Purchaser. Terms are net, payment in full upon delivery of the apparatus to the customer. If the contract includes Dealer Furnished Equipment and services, the apparatus will be delivered to the customer and payment made, less five (5) percent of the Contract Price that is held by the fire department until all items and services are provided by the Dealer. The 5% Final Payment and Acceptance will be made once the terms of the contract are satisfied by the Dealer. 5.1 All payments shall be made payable to Seagrave Fire Apparatus, LLC and shall be mailed directly to: Seagrave Fire Apparatus, LLC 7285 Solutions Center Chicago, IL 60677-7002 Page 1 of 4 120418 R2  5.2 The Apparatus and Equipment must be paid in full prior to being placed in fire service. 5.3 If more than one piece of Apparatus and Equipment is covered by this Contract, the above terms of payment shall apply to each piece, and an invoice covering each piece shall be rendered in the proper amount. 6. In the case that no final inspection is made by the Purchaser at the factory prior to shipment and the Purchaser desires to test the Apparatus and Equipment upon receipt, such test shall be made within three (3) days after arrival at the delivery destination specified above. A written report of such test shall be delivered forthwith to the Seller at its principal office at Clintonville, Wisconsin. If no such test be made, or if no such report be made by the Purchaser within three (3) days after arrival, then the Apparatus and Equipment shall be considered as fully complying with the contract specifications. 7. It is agreed that the Apparatus and Equipment covered by this contract shall remain the property of the Seller until the Apparatus and Equipment is delivered and accepted by the Purchaser, such acceptance shall not be unreasonably withheld or delayed. In case of any default in payment the Seller may take full possession of the Apparatus and Equipment, or of the piece or pieces upon which default has been made, and any payments that have been made shall be applied as rent in full for the use of the Apparatus and Equipment up to date of taking possession. 8. In the event that any applicable Federal or State Regulations (DOT, FMVSS, EPA, etc.), National Fire Protection Association Standards or import tariffs which are enacted during the course of this contract, and which requires a change in the contract specifications and purchase price in order for the Apparatus and Equipment to comply with such regulation, the parties will execute a change order describing the change in the specifications and increasing the purchase price by an amount equal to the increase in the costs of producing the Apparatus and Equipment. 9. This Agreement shall be governed by and construed in accordance with the laws of the State of New York without regard to principles of conflict of laws. Each party hereby consents that the exclusive venue for any dispute of claim relating to this Agreement shall be Westchester County, New York. All actions shall be commenced in Federal Court, Southern District. In the event that the Federal Court lacks jurisdiction over the matter, the action shall be commenced in any New York State Court. Each party hereby consents to the personal jurisdiction of such courts. 10. Seller and Purchaser Indemnifications: 10.1 Seller Indemnification – Seller herein agrees to indemnify and hold Purchaser, its elected officials, employees, agents and volunteers free and harmless from any liability for losses, claims, injury to or death of any person resulting from the negligent acts or omissions in the design, engineering and manufacture/assembly of the Apparatus and Equipment. 10.2 Purchaser Indemnification – Purchaser herein agrees to indemnify and hold the Seller, its officers, employees, directors, shareholders, agents and lenders free and harmless from any liability for losses, claims, injury to or death of any person resulting from the negligent acts or omissions in the use, operation or possession of the Apparatus and Equipment. 10.3 Mutual Indemnification Survival Provision - The indemnification provisions provided in this Section 10 shall survive the performance of this Agreement including delivery of the Apparatus and Equipment by the Seller and payment by the Purchaser. 11. Risk of loss shall pass to the Purchaser upon delivery and acceptance of the Apparatus and Equipment. Page 2 of 4 120418 R2 12. To be binding the contract must be signed and approved by an Officer of Seagrave Fire Apparatus, LLC. This contract and mutually agreed specifications and change order documents take precedence over all previous negotiations, and no representations are considered as entering into this contract except as are contained herein or in the mutually agreed specifications and change order documents included herein. [SIGNATURE PAGE FOLLOWS] Page 3 of 4 120418 R2  IN WITNESS WHEREOF, the said parties have caused these presents to be executed and the Purchaser has caused its corporate seal to be hereunto affixed, and attested by its authorized representatives, on this day of 2023. VILLAGE OF SCARSDALE, NY ("Purchaser") By ________________________________ Please print name here By _________________________________ Please sign name here Title ___________________________ Purchaser By ________________________________ Please print name here By ________________________________ Please sign name here Title ___________________________ Purchaser SEAGRAVE FIRE APPARATUS, LLC ("Seller") By _________________________________ Ulisses D. Parmeziani Title: President and Chief Executive Officer Seller Date of Acceptance: ____________________________ Page 4 of 4 120418 R2  Prepared for: Scarsdale, NY Marauder Stainless-Steel Cab / 1,500 GPM Pumper w/ Stainless Steel Body HGAC Contract FS19AAC01 ___________________________________________________________________________ PROPOSAL - HGAC SEAGRAVE FIRE APPARATUS, LLC July 7, 2023 Village of Scarsdale Fire Department 50 Tompkins Rd Scarsdale, New York, 10583 Chief Christopher Mytych: The undersigned is prepared to manufacture for you, upon an order being placed by you for final acceptance by Seagrave Fire Apparatus, LLC at its home office in Clintonville, Wisconsin, the apparatus and equipment herein named: One (1) Seagrave Marauder II Stainless Steel Custom Pumper (TB-50-CA) TOTAL $1,147,880.00 One Million, One Hundred-Forty Seven Thousand, Eight Hundred Eighty Dollars and Zero Cents Terms of payment: C.O.D State, Federal, FET or Local Taxes not included. This proposal is in compliance with: HGAC Contract FS19AAC01 The said apparatus and equipment are to be built and shipped in accordance with the contractor's specifications hereto attached. Delays due to strikes, war or international conflict, failures to obtain materials, or other causes beyond our control not preventing, delivery of said apparatus and equipment shall be made to you at the above address within approximately Eight Hundred Ninety (890) calendar days after receiving the signed approval drawings and the acceptance thereof at our office in Clintonville, Wisconsin. Page 1 of 2 Proposal  Prepared for: Scarsdale, NY Marauder Stainless-Steel Cab / 1,500 GPM Pumper w/ Stainless Steel Body HGAC Contract FS19AAC01 ___________________________________________________________________________ The specifications herein contained shall form a part of the final contract, and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the offer to purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus. Unless accepted within 30 days from date, the right is reserved to withdraw this proposition. SEAGRAVE FIRE APPARATUS, LLC By: Santo Curro Santo Curro, Seagrave Sales Representative Hudson Valley Fire Equipment, LLC 69 Fields Lane Brewster, NY 10509 845-363-1810 Page 2 of 2 Proposal Town Board Meeting Minutes 08/08/2023 TOWN BOARD MEETING Rutherford Hall & Video Conference Town of Scarsdale August 8, 2023 A Meeting of the Town Board of Scarsdale was held in Rutherford Hall and via video conference on Tuesday, August 8, 2023, at 8:52 p.m. Present were Mesdames Brew, Gruenberg, and Messrs. Ahuja, Arest, Gans, and Mazer. Mr. Whitestone was absent. Also present were Village Manager Cole, Deputy Village Manager Marshall, Deputy Town Clerk Hessler, Custodian of Taxes Scaglione, and Town Counsel Ward- Willis. Mr. Arest presided. ******* Minutes The minutes of the Town Board Meeting of July 11, 2023, were approved on a motion entered by Mr. Gans, seconded by Mr. Mazer, were approved by the vote indicated: below. AYES ABSTENTIONS ABSENT Ms. Brew Mr. Ahuja Mr. Whitestone Mr. Gans Ms. Gruenberg Mr. Mazer Mr. Arest . ******** Report of the Custodian of Taxes • As of June 30, 2023, 97.08% of the County tax levy for 2023 has been received and 99.40% of the School tax levy for 2022/2023 Fiscal Year has been received • Village Tax Bills were issued. Please remember Village Taxes are either due in full by August 1st or the residents may pay in two installments with the first installment due by August 1st and the second installment due by December 31, 2023. • We continue to encourage residents to pay taxes and water bills online at Scarsdale.com. QR codes have been added to tax and water bills to direct residents to the exact web address for payments. ******** Town Board Meeting Minutes 08/08/2023 Public Comment Bob Harrison; 65 Fox Meadow Road, mentioned that he created a group called Scarsdale Tax Alert which is focused on analyzing Scarsdale Taxes. He sought clarification of some comments from the Custodian of Tax report and information. In addition, he sought clarification about the hours of operation of the Tax office during tax submission deadlines. ******** Future Meeting Schedule • Tuesday, August 22, 2023 – 8:30 AM – Town Board Limited Agenda Meeting ******** There being no further business to come before the Board, the meeting was adjourned at 9:06 PM. Respectfully submitted, Charles Hessler Deputy Town Clerk  To: Robert Cole, Village Manager MEMORANDUM From: Ann Scaglione, Village Treasurer Treasurer’s Office Date: Friday, September 8, 2023 RE: Report of the Custodian of Taxes – Town of Scarsdale Attached please find the following financial reports for the Town of Scarsdale as of August 31, 2023  Balance Sheet Page 1  Statement of Cash Receipts and Disbursements Page 2  County Tax Collections Page 3  School Tax Collections Page 4  Village Tax Collections Page 5  Interest Income Summary Page 6  Cash Position  Town Funds Page 7  Village Funds Page 9  Treasury Bill Transaction Detail Page 11 Items to Note:  As of August 31, 2023, 97.55% of the County tax levy for 2023 has been received, and 2.45% remains uncollected. As this is the highest uncollected percentage of County Taxes in the last five years, the Treasurer’s office has included a reminder on all Schol Tax bills notifying residents of past due balances on their tax account, as well as sending additional reminder notices.  As of August 31, 2023, 99.48% of the School tax levy for 2022/2023 Fiscal Year and 63.17% of the 2023 Village Tax Levy has been collected.  2023/2024 School Tax Bills were issued September 1st. Please note, School Taxes are either due in full by October 2nd or the residents may pay in two installments with the first installment due by October 2nd and the second installment due by January 31st.  Residents are encouraged to register to receive tax bills and tax reminder notices by email, in addition to a copy in the mail. Residents may register at Scarsdale.com or can contact the Treasurer’s office for further information.  We continue to encourage residents to pay taxes and water bills online at Scarsdale.com. QR codes have been added to tax and water bills to direct residents to the exact web address for payments.  This report includes an updated chart on Interest Income, presenting actual results of all interest earnings by Fiscal Year. The Year-to-Date FY24 Interest Income presented includes actual interest realized for our first three months of the fiscal year, as well as expected interest income on Treasury Bills held. Please feel free to contact me with any questions or comments. TOWN OF SCARSDALE REPORT OF THE CUSTODIAN OF TAXES CALENDAR YEAR AS OF AUGUST 31, 2023 (UNAUDITED) BALANCE SHEET Assets Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Cash 21,731,522 733,511 1,615,417 4,922,066 475,654 56,642 341,143 468,372 Money Market/Investments Taxes Receivable Current* 2,899,404 1,814,866 1,206,239 12,094,363 1,211,790 1,073,554 961,725 900,184 Taxes Receivable Overdue 286,979 286,979 266,979 70,798 1,117,528 1,017,210 906,071 850,342 Other receivables/assets Temporary Investments 16,074,991 8,118,809 7,877,435 21,721,998 14,086,909 15,237,801 14,750,989 14,758,660 Total Assets 40,992,895 10,954,164 10,966,069 38,809,225 16,891,881 17,385,208 16,959,928 16,977,558 - - - - Liabilities and Fund Equity Liabilities Due To Cty of Westchester 36,806,836 14,762,787 14,762,787 14,762,787 14,762,787 Due To School Dist No 1 39,010,547 9,010,547 9,010,547 Allowance For Receivables 700,699 700,699 700,699 700,699 700,699 700,699 700,699 700,699 Overpayments of Taxes 83,365 11,463 15,931 15,931 15,931 Due to Other Funds 45 45 68 90 113 158 180 203 Deferred Rev Pr Yrs Delinq 315,279 286,979 266,978 70,798 1,117,528 1,017,210 906,071 850,342 Total Liabilities 40,109,935 9,998,270 9,978,292 37,578,424 16,592,589 16,496,785 16,385,669 16,329,962 - - - - Fund Equity Fund Balance 882,960 955,494 987,777 1,230,802 299,292 888,423 574,260 647,596 Total Liabilities & Equity 40,992,895 10,953,764 10,966,069 38,809,225 16,891,881 17,385,208 16,959,928 16,977,558 - - - - * Taxes Receivable Current Year County 63,709 59,720 40,660 11,002,235 1,211,790 1,073,554 961,725 900,184 School 2,835,695 1,755,146 1,165,579 1,092,128 Total Current Year Receivable 2,899,404 1,814,866 1,206,239 12,094,363 1,211,790 1,073,554 961,725 900,184 - - - - Page 1 of 11 TOWN OF SCARSDALE REPORT OF CUSTODIAN OF TAXES CALENDAR YEAR AS OF AUGUST 31, 2023 (UNAUDITED) CASH RECEIPTS & DISBURSEMENTS Cash Receipts Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Year to Date Taxes & Penalties 46,244,666 1,181,904 666,234 26,210,556 9,863,426 263,220 245,282 129,744 84,805,032 Town Clerk Fees 60 100 160 140 120 180 70 110 940 Mortgage Payment 433,606 433,606 Interest Earnings 37,949 44,634 31,882 39,616 117,115 51,414 7,935 8,164 338,710 Overpayments 83,365 11,463 - 94,828 Net Temporary Investments 7,480,266 7,957,389 241,374 (13,776,262) 7,635,130 (1,150,797) 486,812 (7,671) 8,866,241 Total Cash Receipts 53,846,306 9,184,027 939,651 12,474,050 17,627,254 (402,377) 740,099 130,347 - - - - 94,539,357 Cash Disbursements Westchester County: Current Tax Collections 22,044,049 - Scarsdale School District: - Current Tax Collections 32,325,089 30,000,000 9,010,547 71,335,636 NY State Health Dept: - Marriage License Fees - Village of Scarsdale: - Tax Penalties 477,293 98,573 57,745 156,737 29,519 16,499 21,944 3,031 861,341 Town Clerk Fees 60 100 118 98 135 48 88 645 State Aid - Mortgage Tax 433,606 433,606 Refund Overpayment 83,365 83,365 Total Cash Disbursements 32,802,442 30,182,038 57,745 9,167,401 22,073,666 16,634 455,598 3,119 - - - - 72,714,593 Cash Reconciliation Beginning Balance 687,657 21,731,521 733,510 1,615,416 4,922,065 475,653 56,642 341,143 468,372 468,372 468,372 468,372 Cash Receipts 53,846,306 9,184,027 939,651 12,474,050 17,627,254 (402,377) 740,099 130,347 - - - - Disbursements (32,802,442) (30,182,038) (57,745) (9,167,401) (22,073,666) (16,634) (455,598) (3,119) - - - - Balance End of Month 21,731,521 733,510 1,615,416 4,922,065 475,653 56,642 341,143 468,372 468,372 468,372 468,372 468,372 21,731,522 733,511 1,615,417 4,922,066 475,654 56,642 341,143 468,372 - - - - Page 2 of 11 Town of Scarsdale Real Property Tax Collection at August 31, 2023 County Tax 2023 * 2022 2021 2020 2019 Total Levied 36,740,082 34,265,401 35,745,463 37,215,202 38,478,980 Amount Collected 35,839,898 34,105,306 35,488,069 36,702,656 38,182,830 Uncollected 900,184 160,095 257,394 512,546 296,150 Percent Collected 97.55% 99.53% 99.28% 98.62% 99.23% Uncollected 2.45% 0.47% 0.72% 1.38% 0.77% Five year collection average 98.84% County Tax billed April 1st * Collections as of May 1, 2023 Town Tax Collection Percent at September 1 2023 Page 3 of 11 Town of Scarsdale Real Property Tax Collection at August 31, 2023 School Tax 2022 2021 2020 * 2019 2018 Total Levied 151,010,547 151,335,636 142,885,159 140,335,035 136,759,515 Amount Collected 150,219,823 150,837,378 141,766,780 139,346,573 136,229,767 Uncollected 790,724 498,258 1,118,379 988,461 529,748 Percent Collected 99.48% 99.67% 99.22% 99.30% 99.61% Uncollected 0.52% 0.33% 0.78% 0.70% 0.39% Five year collection average 99.45% School Tax billed September 1st Note: * 2020 is the first year of two installments for School Tax Town Tax Collection Percent at September 1 2023 Page 4 of 11 Village of Scarsdale Real Property Tax Collection at August 31, 2023 Village Tax 2023 2022 2021 2020 * 2019 Total Levied 46,867,041 44,907,299 43,060,000 41,829,112 41,421,739 Amount Collected 29,605,491 30,182,791 30,457,222 32,901,756 40,779,095 Uncollected 17,261,550 14,724,508 12,602,778 8,927,356 642,643 Percent Collected 63.17% 67.21% 70.73% 78.66% 98.45% Uncollected 36.83% 32.79% 29.27% 21.34% 1.55% Five year collection average 75.64% Village Tax billed July 1st Note: * 2020 is the first year of two installments for Village Tax Town Tax Collection Percent at September 1 2023 Page 5 of 11  Historical Interest Income - by Entity $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 YTD 2024 2024 Adopted Budget Village Town Expected Interest Income on Held Treasury Bills Page 6 of 11  Cash Position at 8/31/2023 - Town Funds Operating Accounts Liquid Investments $363,115 $1,746,230 US Treasury Bill $13,000,000 Operating Accounts Liquid Investments US Treasury Bill Page 7 of 11  Town Funds by Financial Institution at 8/31/2023 Chase Bank 2.94% Flagstar Bank $493,463 3.15% $74,169 NYClass 4.98% $162,400 NYLAF 5.197% $1,522,091 US Treasury Bill $13,000,000 Page 8 of 11  Cash Position at 8/31/2023 - All Village Funds Operating Accounts, $5,511,058 US Treasury Bills, $35,000,000 Liquid Investments, $26,169,366 Page 9 of 11  Village Funds at 8/31/2023 by Financial Institution Chase Bank 2.94% $5,234,085 Flagstar Bank 3.15% $276,974 US Treasury Bill $35,000,000 NYClass 4.98% $17,917,716 NYLAF 5.197% $8,251,649 Page 10 of 11 Village of Scarsdale Tbill Transaction Detail Interest Interest Entity Date Purchased Amount Interest Rate Maturity Date Expected Realized Town 06/17/22 $ 5,000,000 2.20% 12/15/22 $ 54,509 Village 06/23/22 $ 15,000,000 2.25% 12/22/22 $ 168,262 Village 07/29/22 $ 12,000,000 2.39% 01/26/23 $ 163,020 Village 07/29/22 $ 10,000,000 2.26% 10/27/22 . $ 55,730 Village 02/27/23 $ 10,000,000 4.71% 05/25/23 $ 110,953 Village 04/13/23 $ 10,000,000 4.88% 07/13/23 $ 120,391 Village 06/26/23 $ 25,000,000 5.26% 12/21/23 $ 648,493 Town 06/27/23 $ 13,000,000 5.23% 10/24/23 $ 223,529 Village 08/01/23 $ 10,000,000 5.40% 02/01/24 $ 266,301 Page 11 of 11