City Council

Teleconference Broadcasted Live on: Spectrum Channel 1303; Verizon FiOS Channel 38; YouTube.com/openstagemedia OFFICE OF CITY CLERK SCHENECTADY, NEW YORK AGENDA FOR THE COUNCIL CAUCUS AND THE CITY COUNCIL MEETING Webex Link:https://schenectadyny.webex.com/schenectadyny/onstage/g.php?MTID=e42cf78f36bfaa5ff00068e18c657d5e9 Webex Meeting Phone #: 1-415-655-0001; Meeting #: 185 294 3131; Meeting Password: CityCouncil Monday, March 22, 2021 5:30 p.m. PUBLIC HEARING 001 Regarding Amending Chapter 93 of the Code of the City of Schenectady PUBLIC HEARING 002 Regarding Zoning Changes for Multiple Properties on McClellan and Bradley Streets FINAL CONSIDERATION 01 Council Member AN ORDINANCE Authorizing the City of Schenectady to Accept Ownership of North End Drive Votes Required 4 FINAL CONSIDERATION 02 Council Member A RESOLUTION Adopting the City of Schenectady “New York State Police Reform and Reinvention Collaborative” Plan Votes Required 4 ORIGINAL CONSIDERATION 03 Council Member A RESOLUTION Setting the Green Fees and Rates at the Schenectady Municipal Golf Course Votes Required 4 Please visit our website http://www.cityofschenectady.com/158/City-Council to add a public comment for Privilege of the Floor Friday, March 19, 2021 Page 1 of 2  Monday, March 22, 2021 5:30 p.m. ORIGINAL CONSIDERATION 04 Council Member A RESOLUTION Reappointing Richard Ruzzo to the Capital District Land Bank Votes Required 4 ORIGINAL CONSIDERATION 05 Council Member A RESOLUTION Authorizing the Sale of 105 Furman Street Votes Required 4 ORIGINAL CONSIDERATION 06 Council Member A RESOLUTION Authorizing the Sale of 3010 Albany Street Votes Required 4 ORIGINAL CONSIDERATION 07 Council Member A RESOLUTION Authorizing the City of Schenectady to Settle a Claim with Foobar, LLC. Votes Required 4 ORIGINAL CONSIDERATION 08 Council Member A RESOLUTION Authorizing the City of Schenectady to Settle a Tax Certiorari with the Stockade Self-Service Car Wash, Ltd. Votes Required 4 CONTRACT & SUPPLY 09 Council Member A RESOLUTION Accepting the Bid and Authorizing the City to Enter into a Contract with Jackson Demolition for the "Spring Demolition 2021" Votes Required 4 Public comments may also be submitted by mail to: Samanta R. Mykoo, City Clerk City Hall, 105 Jay Street, Room 107 Schenectady, New York 12305 Please visit our website http://www.cityofschenectady.com/158/City-Council to add a public comment for Privilege of the Floor Friday, March 19, 2021 Page 2 of 2 The following Code does not display images or complicated formatting. Codes should be viewed online. This tool is only meant for editing. Chapter 93 Civilian Police Review Board [HISTORY: Adopted by the Council of the City of Schenectady 6-10-2002 by Ord. No. 2002-9. Commented [1]: Editor's Note: This ordinance was vetoed by the Mayor 6-20-2002, and reconsidered and readopted by the Amendments noted where applicable.] Council 6-24-2002. GENERAL REFERENCES Police — See Ch. 92. § 93-1 Establishment. There is hereby established in the City of Schenectady the Schenectady Civilian Police Review Board. § 93-2 Legislative intent. A. It is the finding of the City Council of the City of Schenectady that the existing Police Objective Review Committee and the Police Community Advisory Board should be abolished, unless otherwise temporarily extended by the City Council, and their functions combined with new procedures and functions in a new body, to be known as the "Schenectady Civilian Police Review Board." Further, the citizens of the community will be best served with civilian oversight of internal police complaint procedures and investigations, and in addition to have a permanent body whose mission shall include the bettering of relations between civilians and police. Nothing in this enactment is intended to impair any rights of any party or participant, including those granted under federal and state laws, rules, and enactments. B. The City Council hereby finds and declares that abuse of authority, prejudice, or discrimination based upon race, gender, color, national origin, economic status, religion, age, sexual preference, marital or domestic partner status, mental or physical ability has no place in the actions, customs, practices, policies, or procedures of the Police Department of the City of Schenectady. C. The City Council further finds and declares that the conduct of law enforcement officials is subject to public, departmental, and executive scrutiny and accountability. D. The purpose of this chapter is to create an independent review body with respect to complaints of misconduct by officers of the Schenectady Police Department. The remedies created by this chapter are in addition to any others provided by common law or statute. Its goals are to improve communication between the Police Department and the community, to increase police accountability and credibility with the public, and to create a complaint review process that is free from any bias and informed of actual police practices. § 93-3 Membership. [Amended 12-30-2002 by Ord. No. 2002-16; 10-11-2005 by Ord. No. 2005-13; 1-8-2007 by Ord. No. 2007-1; 2-11-2013 by Ord. No. 2013-02] The Board shall consist of nine members, appointed by the Mayor and confirmed by the City Council, whose terms shall be for two years. Upon initial appointment there shall be six members serving two-year terms and five members serving one-year terms; every person thereafter shall be appointed to a two-year term. Appointments to the Board should be made with regard to composing a body of members who are involved in community activities and represent diverse constituencies. Appointments shall be made from recommendations made by the following organizations, all of whom may submit, within 90 days of a written request, one or more names to the Mayor for that purpose: NAACP; Human Rights Commission; SUN; Chamber of Commerce; SICM; League of Women Voters; Schenectady Municipal Housing Authority; and the City Council. In addition, one member of the general public, representing no particular group or organization, shall be appointed upon recommendation of the citizenry and the Mayor. Organizations may recommend an additional candidate each as a standby. The Mayor may select candidates from this pool of candidates to fill specific vacancies that may arise for specific organizations. § 93-4 Ex-officio members. The Board shall include two ex-officio, nonvoting members, the Schenectady Public Safety Commissioner and a citizen-at-large appointed by the City Council. Members of the Schenectady Police Department Office of Professional Standards, the Corporation Counsel's office and others with knowledge of specific cases or related issues may be made available as resources to the Board, as requested by the Board majority. § 93-5 Limitations on membership. [Amended 2-11-2013 by Ord. No. 2013-02] No member of the Board may be a member of the Schenectady Police Department, an elected official, a City officer, or an employee of the City (other than the Public Safety Commissioner serving as an ex-officio member). Members may not serve or remain on the Board if they have been convicted of any a felony against a police officer or any member of law enforcement; or convicted of a violent crime; or have been incarcerated in the past 5 years; or have been on probation or parole in the past five years. All members shall be residents of the City of Schenectady. No two members shall be related. A "relative" shall be defined as a spouse, parent, stepparent, sibling, step-sibling, sibling’s spouse, child, stepchild, uncle, aunt, nephew, niece, or first cousin. § 93-6 Term limits, holdovers and vacancy. [Amended 2-12-2007 by Ord. No. 2007-2; 4-13-2009 by Ord. No. 2009-04; 2-11-2013 by Ord. No. 2013- 02] A. In accordance with the provisions of the New York State Public Officers Law, any member whose term has expired shall hold over until his or her replacement shall be named; any replacement shall hold office for the balance of the term. Any vacancy in office shall be filled by Mayoral appointment, with Council confirmation, of a successor for the balance of the term. The Board shall notify any nominating organization at least 60 days prior to the expiring term of a person nominated by that organization. The Mayor shall make every effort to make such replacement appointment from said nomination or nominations within said sixty-day period. B. A member may be appointed to two consecutive terms. Upon the successful completion of two consecutive terms, the member may not be reappointed to membership on the Board for at least one year from the end of the last term in office. § 93-7 Board member training, responsibilities and confidentiality. A. Board members shall participate, within the first year of appointment, in training provided by the Schenectady Police Department, its Office of Professional Standards and the City of Schenectady Law Department. Additional training, as agreed upon by the Board, will be provided and will include, but not be limited to, issues such as human relations, mediation and conflict management. Completion  of the orientation program concerning the goals, powers and procedures of the CPRB is required before a member may participate as a voting member. Further, the City of Schenectady shall be designated to become a member of the National Association of Civilian Oversight of Law Enforcement, and at least one member shall attend its annual conference, subject to budget constraints. B. Board members shall maintain absolute confidentiality with respect to confidential or privileged information they receive and maintain a thorough knowledge of the legal protection accorded to police records, including the penalties imposed for violations. C. Board members shall obey all laws respecting individuals' rights of privacy and confidentiality of records. D. Board members shall not remove any Police Department, Professional Standards, personnel or other confidential files, records or tapes from City offices. E. Board members shall recuse themselves from participating in the review of any complaint in which they have a personal, professional or financial conflict of interest. F. Board members shall conduct themselves at all times in a manner that will maintain public confidence in the fairness, impartiality and integrity of the CPRB and refrain from making any prejudicial comments with respect to the CPRB, complainants or police officers. G. A violation of the confidentiality of the CPRB by a board member shall be grounds for dismissal by the City Council and constitute a violation of the City Code, subject to penalty pursuant to City Code §1-14.1. § 93-8 Removal of Board member. A member of the Board may be removed by a two-thirds vote of the Board for cause, which shall include but not be limited to, unexcused absences, violation of confidentiality, refusal to complete training and conflict of interest. § 93-9 Quorum, meetings and attendance. [Amended 2-11-2013 by Ord. No. 2013-02] Five of nine members shall constitute a quorum for the transaction of business. The Board shall meet at least once per month, and more often as it by resolution may deem necessary. The Board shall by resolution establish the time and place of its regular meetings. § 93-10 Officers and bylaws. [Amended 2-11-2013 by Ord. No. 2013-02] The members of the Board, upon being appointed, shall convene and select a Chairperson, Vice Chairperson and Secretary, and shall establish such rules and regulations, in writing, to be maintained by the Chairperson and distributed, as amended from time to time, to all Board members. The Board by resolution or bylaw may establish such other officers as it deems necessary for the transaction of business. Proceedings of all meetings shall be governed by the current edition of Robert’s Rules of Order. § 93-11 Mediation. The Board shall encourage and facilitate mediation of any complaint, as a first step in the appropriate cases. To this end, it shall establish a list of approved mediators and their qualifications. All such mediators shall be subject to the approval of the Board majority. The Board may hire or contract for the services of a mediation facilitator, which may be a person, an institution, or an agency. Participation in mediation shall be voluntary and shall not be construed as a bar to either a civil lawsuit or criminal prosecution, or settlement of the same. § 93-12 Powers and duties - direct complaints. [Amended 4-13-2009 by Ord. No. 2009-05] The Board shall have the power to independently review complaints made to it concerning the policies and procedures of the Schenectady Police Department. The Board may hire an independent investigator to review or investigate complaints about policy or procedure, especially when the same allege violations of civil rights or the use of excessive force. Complaints shall be untimely unless filed within 45 days following the incident giving rise to the complaint. The complaint shall be investigated, and a report filed with the Board within 30 days after the filing of the complaint unless unusual or extraordinary circumstances require a longer period of time for investigation. Where unusual or extraordinary circumstances exist, the Police Department shall report the existence and nature of the circumstances to the Board. The Board shall render its decision concerning the investigation of the Department within 30 days following the receipt of the Police Department’s investigation report. § 93-13 Powers and duties - internal affairs complaints. A. The Board hall have the power to review the investigation of civilian complaints against members of the Schenectady Police Department by review of the investigation by the Office of Professional Standards of the Police Department in a double-blind system. All complaints concerning members of the Department should be filed with the Police Department’s Office of Professional Standards. Complaints may also be filed with or at the Schenectady Human Rights Commission, the Schenectady NAACP, or City Hall. Complaints may also be initially filed with any other intake location, place or center indicated or provided by the Board, but shall be thereafter immediately forwarded to the Office of Professional Standards. Complaints must allege one or more of the following: (1) Harassment, which is repeated, unwarranted verbal or physical annoyances or unwarranted threats or demands; (2) Use of unnecessary or excessive force, which is the use of greater physical force than reasonably necessary to repel an attacker or terminate resistance, not including the force reasonably necessary to affect a lawful pursuit; (3) Use of language or conduct that is insulting, demeaning or humiliating, including harsh, violent, profane or derogatory language that would demean the dignity of an individual or reasonably be judged as racial, ethnic or sexist slurs; (4) Discriminatory treatment based on a person’s race, color, religion, national origin, sex, handicap, political affiliation, source of income or place of business or residence; or (5) Criminal conduct. B. Complaint forms should include a statement that the filing of a complaint is not a bar to filing a lawsuit for injury or damages, nor a bar to prosecution for perjury or filing a false instrument. The Board shall not itself participate in an internal affairs investigation, nor shall it issue subpoenas concerning the same.  If requested by the Board, Tthe Board shall be provided with all documentsrecords, including video and audio records, relating to an investigation. The time limits for filing and reporting of an internal complaint shall be as provided in the Policy and Procedure Manual of the Schenectady Police Department relating to professional standards complaints. Complaints shall be untimely unless filed within 45 days following the incident giving rise to the complaint. The complaint shall be investigated, and a report filed with the Board within 30 days after the filing of the complaint, unless unusual or extraordinary circumstances require a longer period of time for investigation. Where unusual or extraordinary circumstances exist, the Police Department shall report the existence and nature of the circumstances to the Board. The Board shall render its decision concerning the investigation of the Department within 30 days following the receipt of the Police Department’s investigation report. The Board may hire an independent investigator to review the professional standards investigation of any complaint where the same alleges violations of civil rights or the use of excessive force. [Amended 4- 13-2009 by Ord. No. 2009-05] C. An annual, independent audit, by a consultant selected by the Board, of all complaints and their investigations shall be completed; the results will be made available to the Mayor, the City Council and the Board. § 93-14 Findings - internal affairs complaints. The Board shall have the power to make findings upon its deliberations upon a review of a civilian complaint in the following form: that after a review of the complaint and its investigation, the findings may be found to be approved, disapproved, unable to be determined, returned for reevaluation, or referred to the Mayor and City Council, both of which have subpoena power. The complainant shall be notified in writing of the Board's findings within 30 days of those findings. § 93-15 Findings - policies and procedures. The Board shall have the power to make findings upon its deliberations concerning policies and procedures in whatever form it deems necessary, including reports and referrals to any other agency or institution of competent jurisdiction. § 93-16 Powers and duties - review and recommendation. The Board shall have as part of its mission the duty to recommend changes in City policy and procedures to the Mayor, City Council, and Public Safety Commissioner, and to review the effectiveness of local policies, laws and ordinances concerning police functions and recommend changes as it deems fit. § 93-17 Power and duties - education and outreach. The Board shall charge and oversee its paid staff with the responsibility to: A. Design programs to foster improved relations between the Schenectady Police Department and the citizens of the City of Schenectady; B. Become knowledgeable on procedures and operations; C. Provide a forum by which the citizens of Schenectady can educate themselves with regard to general police operations, as well as to educate and inform the Police Department on the ever-changing needs of the citizens; D. Cooperate with the various civic organizations within the City of Schenectady in order to fulfill the objectives of this chapter; E. Provide insight and recommendations to the Mayor and Council of the City of Schenectady on new and existing procedures which will improve the effectiveness of police and community relations; F. Prepare and/or recommend and/or promote youth outreach programs. § 93-18 Reporting. [Amended 2-12-2007 by Ord. No. 2007-2] The Board shall report its findings in summary form at least quarterly to the Mayor, City Council, and Chief of Police. The report should contain at a minimum the activities participated in, statistics on complaints received and reviewed, and training had and received. As much as is possible with respect to legal requirements, such reports, or parts thereof, should also be made available to the public. § 93-19 Staffing. [Amended 2-12-2007 by Ord. No. 2007-2] The Board may recruit, interview, and recommend the employment of an Executive Director, administrative support personnel, investigator, educator, or outreach specialist. Investigative and administrative staff support services should, whenever possible, be provided by independent contractors, subject to all applicable local and state laws and ordinances. § 93-20 Public deliberations. All meetings of the Board shall be open to the public unless an executive session is warranted under provisions of the New York State Open Meetings Law. § 93-21 Inquiry suspension. Upon written request of the Mayor, Corporation Counsel, or complainant, citing the existence of a civil or criminal court action, the Board shall suspend inquiry into any particular event or complaint up to or until such time as the court action is concluded. The inquiry may be resumed upon conclusion of the court action. § 93-22 Ongoing study by Advisory Committee. A. The Mayor and the City Council shall, within 90 days from the adoption of this chapter, each appoint 10 Schenectady residents to an Advisory Committee for ongoing study of and subsequent recommendations on the civilian police review process. Membership of the Advisory Committee shall be diverse and representative of constituencies and neighborhoods from throughout the City. The Executive Director of the Schenectady Civilian Police Review Board shall be a voting member of the Advisory Committee. In the event a member of the Advisory Committee resigns from the Advisory Committee or no longer resides in the City of Schenectady, the body that appointed the member shall appoint a new member to the Advisory Committee. Members of the Advisory Committee shall serve for a period of two years and may be reappointed. B. The Advisory Committee shall be charged with studying such issues as the impact of the City-PBA contract and State Civil Service Law on the process; future roles for outside local, state and federal agencies, including but not limited to the Schenectady County District Attorney's office and Sheriff's Department; as well as other related issues that may arise from the continued work of the Schenectady Civilian Police Review Board. The Advisory Committee shall consider if changes are warranted and draft a strategy to implement those changes with the goal being a more responsive, independent police complaint review process. C. The Advisory Committee shall report its findings and recommendations to the Mayor, City Council and  Civilian Police Review Board within 18 months of its formation. Upon acceptance of those findings and recommendations, the Advisory Committee shall cease to exist every six months. § 93-23 (Reserved) § 93-24 Severability. Commented [2]: Editor's Note: Former § 93-23, Term, was repealed 6-27-2005 by Ord. No. 2005-11. If any part or parts of this chapter are for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this chapter.  New York State Homeless Housing and Assistance Program Concept Paper Cover Page Organization Name: Young Parents United, Inc Not-for-Profit: X Yes _____ No Address: 34 Jay Street Suite 1A Schenectady, New York 12305 Mailing Address: (same) (If different than above) Executive Director: Ginni Egan Phone Number/Email: (518) 657-1311 / info@youngparentsunited.org Concept Paper Contact: Ginni Egan Phone Number/Email: (518) 657-1311 / info@youngparentsunited.org Working Name of Project: Homeless Housing and Assistance Program Population: 90 parents / 101 children Special Needs: 1 autistic child / several parents with mental health diagnosis Number of Units: 14 HHAP 0 Non-HHAP 14 Total Total Development Cost: $7,483,550 Proposed HHAP Request: $7,233,550 * * Total development cost less $250,000 minimum donation from the Little Family Foundation (expect to run a private capital campaign and expect to need less as described below) Young Parents United, Inc. 1/11/2021 Organizational Introduction: Young Parents United, Inc. (YPU) is a 501c3 nonprofit organization supporting young parents in the Capital Region and is located at 34 Jay Street in Schenectady, NY. The organization was founded and incorporated in 2014 and officially began enrolling families into the program in the Capital Region in 2018. The issues faced by teenage parents and their children profoundly impact families and society on many levels. As of 2016, 20.3 of every 1,000 births in the US were by teens between the ages of 15 and 19 years (National Conference of State Legislature, 2018). 30% of teenage girls that drop out of high school cite pregnancy or parenthood as a primary cause and fewer than two percent of teenage moms finish college by age 30 (National Conference of State Legislature, 2018). The mission of Young Parents United is to invest in the future of families and promote positive change among adolescent parents through inspiration, empowerment, education support, and practical tools in order to break destructive cycles, increase parenting skills, education, and job skills, thus enhancing self-sufficiency and greater success for teen parents and their children for generations to come. YPU meets a critical need in the community. Currently there are 90 teen parents and 101 children enrolled in the program. Clients are referred from many local health care providers and other social service agencies. Young Parents United offers extensive case management, mentoring, child development, parenting and life skills training, educational programs, assistance with housing stability, high school education completion, access to healthcare, transportation assistance, family planning and pregnancy prevention education, college planning, employment counseling and assistance, homework help, childcare planning, a safety network, social connections, family activities and more. The organization works with other human service and nonprofit organizations in the community as well to provide direction and support. In the past year we have either provided for or connected 100% of the clients served with: • Referrals to other agencies (s/a mental • Employment counseling, resume health / substance abuse, WIC, etc.) preparation and employment assistance • Food stability • Parenting education and development • Basic needs (clothing, personal care) • Life skills • Laundry detergent and funds • Mentoring • Transportation assistance • Housing advocacy and assistance • Case management • Education assistance / high school • College and career planning completion plan Since enrollment began in June of 2018, YPU has achieved great outcomes for their clients. 94% have received ongoing assistance with baby supplies, 60% of those that are of age to graduate have completed high school or received an Equivalency Diploma, and 86% of parents and children are in stable housing. See Attachment A – YPU Outcomes for additional outcomes. Please visit the website for program information and more details: https://www.youngparentunited.org or email any questions to info@youngparentsunited.org. 2 of 22 Young Parents United, Inc. 1/11/2021 The Project Narrative Project Description: Lack of basic resources, ability to access services and housing instability are all significant deterrents to teenage parents’ ability to focus on capable parenting, completing high school, finding employment, completing college and becoming stable and self-sufficient. We have found finding stable housing to be one of the biggest challenges for the vulnerable population we serve. The vision of Young Parents United is to tackle this challenge by providing housing stability and support services through creation of a Transitional Living Program (TLP). The goal of the TLP is to house young parents and their children so that they can focus on developing the skills they need to become capable parents and establish independence. Target population: Our families are young mothers, fathers (both singles and couples) and their children. The target population for the TLP will be just mothers under the age of twenty-four, and their children. The educational and other programs as well as case management services will be available to all family members enrolled in YPU (i.e., including fathers, etc.) who reside both on and off site. We would like to establish transitional housing for two separate age groups in a newly constructed, one-story property with two separate resident wings (further described below). The two age groups are an under 18 age group (giving YPU the ability to serve our youngest parents, ages 15 and under) and a 16-24 age group. Type of housing: YPU plans to establish and become a licensed agency within the State of New York to provide transitional housing with relevant supportive programs and services for teenage and young mothers and their children. Part of the long-term vision for YPU would be to establish additional permanent housing that YPU clients could transition to once they are self-sufficient. A description of the need for this project in the community where it will be located: Teenage and young parents are subjected to extreme social and economic instability, frequent homelessness, unstable, unsafe and often highly complex home environments. This creates a multitude of systemic issues. The need for a safe and secure living environment with comprehensive supportive and programmatic services for young parents and their children is greatly needed in the Capital Region of New York State. The temporary housing options available in the area today are extremely limited, so many of our families become homeless or are forced to remain in unsafe / unstable home environments. The Capital Region has one of the highest rates of live births for individuals ages 15-19 in New York state. Teen parents have significantly lower high school graduation rates and/or GED/TASC completion, little post-secondary education or vocational training, and have a higher number of repeat births. The children of teen parents are more likely to suffer from higher rates of abuse and neglect. According to a local Community Needs Assessment, adolescent pregnancy and parenting is identified as a challenging issue and is listed as one of the top areas of need. 3 of 22 Young Parents United, Inc. 1/11/2021 Improving outcomes for teen parents and their children is essential from an individual, societal and financial perspective. YPU believes that providing young parents with safe, stable housing so that they can focus on developing parenting skills, completing their education, obtaining gainful employment, and learning other skills needed to become responsible members of society over the long term is more cost-effective than providing extended government assistance. A brief synopsis of the support services to be provided to residents and how such services will be delivered: YPU will offer extensive case management, mentoring, child development, parenting and life skills training, educational programs, assistance with housing stability, high school education completion, access to healthcare, transportation assistance, family planning and pregnancy prevention education, college planning, employment counseling and assistance, homework help, childcare planning, a safety network, social connections, family activities and more. All the above will be delivered to our clients through a process of intensive case management, and programming. A strong organization will be built to support the Executive Director including a Housing / Program Manager, a Case Manager, and several other support staff members who will supervise and support the clients on a 24/7 basis. Also, the organization will continue to work with other human service and nonprofit organizations in the community to deliver such services. Site location and status: The proposed project is to be in the City of Schenectady on an underutilized area at the corner of McClellan Street and Bradley Street on the grounds of the existing Ellis Hospital McClellan Campus. The site is currently used as an overflow parking area for staff and is well maintained with an attractive low brick wall and mature trees and plantings at the perimeter. YPU United has received a Letter of Intent from Ellis Hospital (see Attachment B - Letter of Intent) whereby Ellis Hospital intends to enter into a purchase and sale agreement with YPU for property, approximately one acre in size, located at the corner of McClellan Street and Bradley Street in Schenectady, NY for fair market value. Ellis and YPU anticipate a mid-2021 closing date assuming no unforeseen obstacles. YPU and the project team conducted an extensive search and visited several potential sites prior to this location. Many sites in the greater Schenectady area were reviewed based on YPU criteria for site selection. The McClellan site was selected as meeting all YPU’s criteria: Safety - Young women with children are an especially vulnerable population. The residential areas surrounding the site are an older, established neighborhood of one and two-family residences of moderate means which was noted as acceptable. Resident Access - The site must have good access to public transportation since most YPU clients will not have vehicles. A CDTA bus line and waiting enclosure is located on McClellan Street at the project site. Services / Amenities - The site must be close to amenities that clients would require: • Grocery Stores – A large supermarket is located less than 1/2 mile away. • Retail and Business – The Union Street Shopping District is located within approximately one mile of the site, providing options for employment and amenities. 4 of 22 Young Parents United, Inc. 1/11/2021 • Healthcare – Available adjacent to the Project Site at the McClellan Campus. Ellis Hospital is located approximately two miles away. • Educational Resources – Numerous educational facilities are located nearby, including Schenectady High School (1.5 mi), Union College (2 mi), Schenectady Community College (4 mi), as well as other resources. Ellis Hospital Belanger School of Nursing is located at the McClellan campus adjacent to the site. Existing Zoning of the proposed site is mixed, a combination of (I) Institutional, (R1) Single Family, and (R2) Two Family Residential districts. In addition, The City of Schenectady has no formal designation of the use (Transitional Housing.) However, the project enjoys enthusiastic support from the current property owner, Ellis Hospital, city zoning officials and the Mayor of Schenectady. The project team is currently coordinating with city zoning officials and is in- process of rezoning the site to Institutional, as well as assisting the city in defining a new usage definition for this type of housing. Purchase of the site is contingent on city approvals. Type of construction and proposed construction approach: The project will be new construction on a developed site with convenient access to municipal services including water, sewerage, electrical, telephone, and cable service providers. The project will be constructed in a single phase. The project will be bid to a select group of pre-qualified high-quality bidders to secure competitive pricing. Contractors will be asked to provide value engineering options, and all valid value options will be considered. The proposed approach is to use an architect. YPU has been engaged with Hyman Hayes Associates, LLC (HHA) for the past six months. HHA has assisted with the site selection process and has provided project estimates and conceptual site plans (see below and attached). Should YPU be awarded HHAP funding for this project YPU intends to retain HHA as the architect for the project, pending signature of appropriate contract documents. Other means of project delivery including a construction managed approach will be considered based on further development and discussions with YPU. YPU has also been engaged with Oxford Consulting who has expressed interest in supporting YPU with the HHAP RFP process when YPU is ready to proceed. A narrative description of the physical layout of the proposed housing program: Project is an approximately 12,000 square foot, single story building. Refer to Attachment C - Space Program, Attachment D - Site Plan and Attachment E - Additional Construction Details for more information. The building is designed as two resident wings anchored by a central entry and administration/services core that will provide separate support functions for both wings. A vestibule with supervised access control allows secure entry. Other spaces in this area include: • Offices, conference room, breakroom, support spaces and toilets located in this area provide workspace for staff. • A large “Free Store” provides clients the opportunity to select a wide variety of donated items free of charge with an attached laundry room for cleaning contributions. • Computer room for supervised client use, training, job applications and resume building. • Multi-use space for client training. • A large service kitchen will provide meals for residents of each wing at two separate dining rooms. Folding partitions will allow the dining rooms to be combined for larger events. 5 of 22 Young Parents United, Inc. 1/11/2021 • Living rooms for each wing that will also be divided by folding partitions for flexibility. The residential wings provide temporary homes to two different sets of clients with young children; parents ages 16-24, and parents under the age of 18, and each are required to be housed separately. Both wings will include seven residential units of approximately 350 SF. Each unit will accommodate one parent and up to two children. The units will include living/dining space with small service kitchenettes. Cooking stoves will not be included. A separate bedroom with a resident bed will be sized to include sleeping space for children. Each unit will include a full bath with a bathtub. One unit on each wing will be accessible. A separate unit at each wing will be provided for staff for direct continuous supervision of residents. The staff unit will include an office, kitchenette, bath, and sleeping space. Each wing will also include a laundry room for resident use, and a common space that can be used as a play area, library or for small groups of residents to congregate. Small storage areas, mechanical /electrical/data service closets, and janitorial rooms are also provided at each wing. Amount and status of other development funding: The Little Family Foundation (LFF) is highly interested in leading a capital campaign to fund the project. The LFF has experience in leading multi-million-dollar campaigns. Mark and Terri Little recently chaired a $13 million-dollar fundraising campaign for the new Boys & Girls Club facility in Schenectady to which the LFF donated $2,000,000. They would strongly consider a large donation to support this project in partnership with Schenectady County and the state. Anticipated operating income (both for the building and support services) including level of commitment: The estimated operating expenses for the building and support services is $770,000 per year. YPU has had several positive conversations with the OCFS regarding the viability of the project. We expect to generate the required operating income through partnerships with OCFS, and through Schenectady County, state, federal and foundation grants as well as private donors. Timeline for development from securing all funding sources through rent up: The anticipated timeline is eighteen months to two years post-award of HHAC funding. Development Budget See Attachment F - Master Plan Estimate Executive Summary provided by Stuart Lynn Company, Inc via HHA, and Attachment G - Development Budget for the overall project budget totaling $7,483,550. The Master Plan Estimate provides a comparison of a single-story vs. two-story configuration. The Site Plan, Development Budget and commentary are based on a single-story layout. Revenue Sources: The Little Family Foundation has committed to a donation of at least $250,000 towards the project, plus will support a capital campaign to raise additional funding in partnership with the State. Letters of Cooperation or Support See Attachment H - Letters of Support 6 of 22 Young Parents United, Inc. 1/11/2021 ATTACHMENT A - YPU Outcomes EDUCATION: • 42 YPU parents of age to graduate completed high school or Equivalency Diploma (60%) • 34 YPU parents are in the process of completing high school (31%) o 21 YPU parents received loaner tablets from YPU to participate in online TASC classes (a result of to school changes related to COVID- 19) (61.8% of parents enrolled in TASC classes) • 7 YPU parents who graduated high school have gone on to attend college (10%) • 1 YPU parent has graduated college (1.4%) HOUSING STABILITY: • 77 YPU parents and children are in stable housing (86%) o 43 are living with family or friends (48%) o 34 are living independently (38%) o 25 YPU parents received emergency shelter assistance / coordination through YPU staff (28%) o 52 YPU parents received longer term and other assistance to stabilize housing for YPU parents and children (58%) **** Important Data Points ▪ 35 YPU parents were homeless at some point during 2020 (39%) ▪ 5 YPU clients are currently homeless (in emergency shelters or couch surfing) (5.5%) EMPLOYMENT: • 26 YPU parents were employed in 2020 (40%) • 17 YPU parents were referred/ enrolled in a work incentive or training program (19%) • 60 YPU parents received assistance with resumes and job searches (67%) BASIC NEEDS: • 85 YPU parents received ongoing assistance with baby supplies in 2020 (clothing, diapers, formula, baby food, furniture, car seats, strollers, newborn layettes, other) (94%) • 83 YPU parents received ongoing food support from YPU in 2020 as needed (92%) • 72 YPU parents received ongoing essential transportation assistance in 2020 (80%) • 22 YPU parents received ongoing laundry assistance in 2020 (24%) PROGRAM PARTICIPATION: • 85 YPU parents participated in parenting classes and / or received evidence-based child development information and support (94%) • 69 YPU parents participated in life skills, behavioral or other YPU classes / workshops (77%) 7 of 22 Young Parents United, Inc. 1/11/2021 ATTACHMENT B - Letter of Intent 8 of 22 Young Parents United, Inc. 1/11/2021 9 of 22 Young Parents United, Inc. 1/11/2021 ATTACHMENT C - Space Program 10 of 22  Young Parents United, Inc. 1/11/2021 Space Program Transitional Housing for Young Mothers Young Parents United Revised 10/29/2000 Total Net Space Quantity Area Area Comments Located in Common Zone Lobby 1 70 70 Public Toilet 1 50 50 YPU Program/Common Space 1 400 400 Accessible by both Pods Free Store 1 350 350 Accessible by both Pods, incl storage area Executive Director Office 1 120 120 Housing Manager 1 100 100 Computer Lab/Quiet Room 1 175 175 Conference Room 1 150 150 4 - 6 people, dual function as additional work space Laundry - Free Store 1 75 75 Staff Toilet 1 50 50 IT/Electrical Room 1 50 50 Housekeeping - Common 1 50 50 General Storage 1 300 300 Could be multiple rooms; can clients have access to basement storage? Located in Resident Zone Resident Rooms 14 300 4,200 7 residents (with 1-2 children) per age group Private Toilet Room 14 50 700 Kitchenette/Small Dining Kitchen 2 250 500 Includes pantry Shower Room with Toilet 0 2 showers per room, 150 SF each Dinning 2 350 700 16-20 people Living Room / Play Area 2 300 600 14 people Infant Play Area 2 120 240 Located on 1st Floor, includes sitting area for moms Laundry - Residents 2 150 300 (1) in each pod with multiple machines Staff Suite 2 300 600 Incl kitchenette, office for 2, sleeping area, toilet Housekeeping Closet 2 30 60 Total Square Footage - Net 9,840 Net/ Gross Factor 0.80 Gross Square Footage 12,300 11 of 22 Young Parents United, Inc. 1/11/2021 ATTACHMENT D - Site Plan 12 of 22  (;,67,1*     &85%&87 6(7%$&. &20081,7< Young Parents United, Inc. 6725$*( 6+(' *$5'(1 3$5.,1*/27 5(6,'(17  63$&(6 :,1* 3/$<   $5($ 1/11/2021 3$7,2 %5$'/(<67 (175$1&( %/$&.723 5(6,'(17 38%/,&63$&( :,1* '5,9(     '80367(5 (1&/2685(   6(7%$&. %866723 0F&/(//(167 1257+ 727$/6,7($5($ 6) $&5( 75$16,7,21$/+286,1* HYMAN :HPEOH\&RXUW $OEDQ\1< HAYES   <281*3$5(17681,7(' ASSOCIATES ZZZK\PDQKD\HVFRP 13 of 22 352326('6,7(3/$1  Young Parents United, Inc. 1/11/2021 ATTACHMENT E - Additional Construction Details The emphasis for all components of the work will be on the use of economical, functional, and durable materials. The project exterior will be designed to complement the existing adjacent neighborhood of one and two-family early 20th century city residences. Roof slopes and asphalt shingle roofing will be similar to those in the neighborhood. Exterior walls will be lap siding with traditionally styled corner boards, window / door casings, eaves, and base trims. Window will be double hung as typical in the surrounding area. Interior finishes will include high-grade residential carpet and vinyl sheet flooring where appropriate. Walls will be painted with an emphasis on paint that can be easily cleaned. Ceiling in the residential areas will be gypsum wallboard and in the commercial areas suspended ceilings. The existing low brick wall surrounding the site and landscaping is in exceptionally good condition and will be retained to help define the exterior yard spaces. Additional landscaping will be provided. It is anticipated that (2) exterior play yards will be included, as well possible community gardens, plazas, etc. The building will be constructed as Type V construction. Foundations will be conventional shallow foundations consisting of strip footings with frost walls and interior spread footings. Floor construction will consist of a concrete slab-on-grade. Superstructure will consist of wood-framed load bearing walls with steel beams and columns where required to support the roof structure above open spaces. Exterior walls will include continuous insulation to meet or exceed energy code requirements. Exterior finishes will be composite cement board siding and trim with high efficiency, double-glazed, clad operable windows. Roof framing will consist of metal plate connected wood trusses and rafters. Roofing will be asphalt shingles. The building will be designed with sustainability where it is cost effective. The building shell will be sheathed with continuous insulation to meet or exceed energy code requirements. Windows and exterior doors will be high efficiency. Sustainable materials will be considered, and green construction practices will be utilized. The common area heating and cooling systems shall be based on gas-fired forced air with Code required fresh air. Condensers will be on the ground. Each resident unit will a thermostat so residents can control the temperature in their unit. A geothermal heat pump system will be reviewed for cost effectiveness. Domestic water supply will include central gas-fired hot water heating, distribution piping, valves, insulation, etc. A fire sprinkler system be included throughout. Sanitary drain systems including fixture connections, floor drains, piping will be connected to the existing municipal service line. There will be a security system throughout the building. It will include exterior access- controlled doors, exterior security cameras and strategically placed interior cameras. There will be an electrical room for the main electrical panel. Lockable distribution panels will be in each wing and core area. All lighting will be energy efficient. The core area will have a combination of commercial and residential lighting. Resident wings will have residential style lighting. Equipment (freezer, refrigerators, cooking, etc.) in the service kitchen will be commercial grade. The main cooking surface will have a commercial hood and fire protection system. 14 of 22 Young Parents United, Inc. 1/11/2021 ATTACHMENT F - Master Plan Estimate Executive Summary 15 of 22  Young Parents United Residence 281 Sixth avenue 2nd Floor New York, NY 10014 McClellan Street Tel 212-209-1180 Schenectady, New York Fax 212-209-1195 Master Plan Estimate Executive Summary Estimate Phase: Master Plan Estimate - R1 Date of the Original Estimate: October 29, 2020 Young Parents United, Inc. Current Revision Date: October 30, 2020 (The Executive Summary's Project Grand totals are rounded up to the next $1,000) LAYOUT #1 LAYOUT #2 1/11/2021 Two Story Building One Story Building PROJECT GRAND TOTAL $6,505,000 $6,361,000 COST per SQUARE FOOT (or ACRE) $530 $/SF $518 $/SF GROSS SQUARE FOOT AREA 12,276 SF 12,276 SF CUMULATIVE MARK-UPS 47.7% 47.7% 16 of 22 See SLC Disclaimer on the Qualifications Sheet 0961-EST-MP-20Oct29 - R1.xlsx Printed 10/30/2020 2 of 33 Young Parents United, Inc. 1/11/2021 ATTACHMENT G - Development Budget DEVELOPMENT BUDGET Description Expense Lot (estimate) $ 100,000 Construction - 12,276 SF (per Master Plan Estimate R1) $ 6,360,860 Architectural Services Fee - 7.5% (per HHAP RFP) $ 540,673 Building Permits - 2% $ 127,217 Furnishings $ 130,000 Furnishing Delivery & Installation (12%) $ 15,600 YPU Project Manager (0.75 FTE @ 2 years) $ 109,200 Consultant Fee (per HHAP RFP) $ 100,000 TOTAL DEVELOPMENT EXPENSES $ 7,483,550 17 of 22 Young Parents United, Inc. 1/11/2021 ATTACHMENT H - Letters of Support 18 of 22 Young Parents United, Inc. 1/11/2021 19 of 22 Young Parents United, Inc. 1/11/2021 20 of 22 Young Parents United, Inc. 1/11/2021 21 of 22 Young Parents United, Inc. 1/11/2021 22 of 22  REZONING APPLICATION City of Schenectady NEW YORK _______ CITY PLANNING COMMISSION Room 14, City Hall, Jay Street Schenectady, NY 12305-1938 Phone: 518.382.5147 Fax: 518.382.5275 I. APPLICANT INFORMATION If more than one applicant, Section VI of this application must be completed. NAME OR CONTACT PERSON: Ginni Egan, Executive Director, Young Parents United ADDRESS: 34 Jay Street, Suite 1A, Schenectady, NY 12305 DATE: 2/25/2021 PHONE NUMBER: 518-657-1311 EMAIL: info@youngparentsunited.org EXISTING ZONE(S): R1, R2, I PROPOSED ZONE(S): I (Institutional) II. LOCATION Identify below the tax map number, street address and owner of each property that this rezoning is intended to affect (attach additional sheets if necessary). When submitting this application include a map that clearly delineates: 1) The area the rezoning is proposed for, 2) Its existing zoning, and 3) The zoning of all lands adjoining the area proposed for rezoning. TAX MAP NUMBER STREET ADDRESS OWNER 49.36-3-65 502 McClellan Ellis Medicine 49.36-3-66 506 McClellan Ellis Medicine 49.36-3-67 510 McClellan Ellis Medicine 49.44-3-1 1563 Bradley Ellis Medicine 1  III. REZONING SUPPORT CRITERIA DELINEATE EXISTING CITY LAND USE POLICIES THAT SUPPORT THIS REZONING REQUEST (attach additional sheets, if necessary): The existing property is currently functioning as an overflow parking lot for the McClellan Campus of Ellis Medicine. Young Parents United (YPU) intends to purchase the land from Ellis Medicine in order to build transitional housing for disadvantaged young mothers and their children. While "Transitional Housing" is not currently a listed use in the City of Schenectady Zoning Regulations for Institutional Districts, the function of the facility would fit within the City of Schenectady's Chapter 264 Zoning Ordinance definition for Institution. The YPU transitional housing will be a not-for-profit, publicly-funded facility providing assistance and education to members of the community. Please refer to the YPU Concept Paper, dated 1/11/2021, for additional information. STATE HOW THE PROPOSED CHANGE WILL NOT ADVERSELY AFFECT THE SURROUNDING AREA: The proposed site is currently located within (3) zoning districts: (I) Institutional, (R-1) Single Residential, (R-2) Multifamily Residential. While the proposed zoning district for the project is Institutional, the function of the facility as transitional housing will fit within the surrounding neighborhood, which contains residences zoned within the R-1 and R-2 districts. The facility will be a one story structure, the scale and style of which will relate to the surrounding residential community. The neighboring facility within the Institutional district consists of medical office space that will not be adversely affected by the YPU facility. Families living at the facility are anticipated to visit the medical office space for medical care. YPU's facility will have a total of (14) sleeping units, with a total number of (14) mothers, and up to (28) children. Since most parents will use public transportation, parking needs will be minimal and mostly limited to staff and visitors. DESCRIBE CHANGES IN LAND USE PATTERNS THAT SUPPORT THIS APPLICATION (What changes have occurred since this location was most recently zoned to indicate that the proposed zoning is more appropriate). In 2003 the property Owner, Ellis Medicine, converted the site to a parking lot for the Ellis's McClellan Medical Campus. Since 2003 it has been used by the Ellis to accommodate overflow parking for the remainder of the Ellis McClellan Campus, which is zoned as Institutional. Rezoning the property as Institutional will remain in line with its function since 2003. Prior to 2003 the site contained single family housing. 2  IV. DEVELOPMENT DESCRIPTION DESCRIBE THE INTENT AND PURPOSE OF THE PROPOSED AMENDMENT (Specify the use contemplated on the property if the application is approved): As noted above, while "Transitional Housing" is not currently a listed use in the City of Schenectady Zoning Regulations for Institutional Districts, YPU seeks to have it approved as a use within the Institutional District. The facility will serve as housing for disadvantaged mothers and their children for a period of up to two years, or until mothers are ready for independent living. As part of the YPU program, mothers will be educated in many areas of life in order to help them become responsible parents and members of the community. The rezoning of the property as Institutional, and subsequent approved use as Transitional Housing will allow YPU to move forward with this important community project. Please refer to the YPU Concept Paper, dated 1/11/2021, for additional information IF THIS REZONING REQUEST IS NOT APPROVED, WILL YOU SEEK A USE VARIANCE FOR THE SAME INTENDED USE YES NO ARE THERE ANY RESTRICTIONS, EASEMENTS AND/OR COVENANTS GOVERNING THE PROPERTY/PROPERTIES THAT PROHIBIT ANY PERMITTED USES UNDER THE PROPOSED ZONING? YES NO IF YES, DESCRIBE: YPU intends to use the existing access drive, Blacktop Drive, to access the future YPU facility. It is currently located on the Ellis McClellan campus property. It is anticipated that an easement from Ellis Medicine will be needed to allow YPU to use the drive. 3 2/25/2021 Short Environmental Assessment – Question #1 Narrative Project Name: Transitional Housing for Young Mothers Client: Young Parents United Contact: Ginni Egan, Director, 518-657-1311, 34 Jay Street, Suite 1A, Schenectady, NY 12305, Project Address: McClellan and Bradley, Schenectady NY, 12304 1. Does the proposed action only involve the legislative adoption of a plan, local law, ordinance, administrative rule, or regulation? If Yes, attach a narrative description of the intent of the proposed action and the environmental resources that may be affected in the municipality and proceed to Part 2. If no, continue to question 2Project Description: The facility will serve as housing for disadvantaged mothers and their children for a period of up to two years, or until mothers are ready for independent living. As part of the YPU program, mothers will be educated in many areas of life in order to help them become responsible parents and members of the community. While "Transitional Housing" is not currently a listed use in the City of Schenectady Zoning Regulations for Institutional Districts, YPU seeks to have it approved as a use within the Institutional District. The rezoning of the property as Institutional, and subsequent approved use as Transitional Housing will allow YPU to move forward with this important community project. Please refer to the YPU Concept Paper, dated 1/11/2021, for additional information. Hyman Hayes Associates, LLC ▪ 800 Troy Schenectady Rd. Suite 103, Latham, NY 12110 ▪ (518) 452-3470 ▪ www.hymanhayes.com