City Council

OFFICE OF CITY CLERK SCHENECTADY, NEW YORK AGENDA FOR THE COUNCIL CAUCUS AND THE CITY COUNCIL MEETING Monday, August 12, 2024 Room 209 7:00 p.m. ORIGINAL CONSIDERATION 01 Council Member AN ORDINANCE Amending and Restating the First Supplemental Bond Ordinance for Rice Road Treatment Plant Votes Required 05 FINAL CONSIDERATION 02 Council Member AN ORDINANCE Pursuant to Section 99 of the Second-Class Cities Law to Change the Street Name of Barrett Village Lane to Luigi Lane Votes Required 04 ORIGINAL CONSIDERATION 03 Council Member A RESOLUTION Adopting the 2024-2025 Annual Action Plan Votes Required 04 ORIGINAL CONSIDERATION 04 Council Member A RESOLUTION Authorizing the Mayor to Accept a Transfer of $40,000 in GIVE Grant Award Monies from the Schenectady Police Department Votes Required 04 ORIGINAL CONSIDERATION 05 Council Member A RESOLUTION Authorizing the Preparation of a Preliminary Engineering Report for the Downtown District Pump Station Modernization Project Votes Required 04 1 Thursday, August 08, 2024 Page 1 of 2  Monday, August 12, 2024 Room 209 7:00 p.m. ORIGINAL CONSIDERATION 06 Council Member A RESOLUTION Authorizing the Standardization of Specifications for Personal Protective Equipment / Turnout Gear for he Schenectady Fire Department Votes Required 04 ORIGINAL CONSIDERATION 07 Council Member A RESOLUTION Awarding Contracts for Towing Services for the Schenectady Police Department Votes Required 04 ORIGINAL CONSIDERATION 08 Council Member A RESOLUTION Amending Resolution 2022- 224 to Amend the Funding Commitment for Young Women's Christian Association of Schenectady d/b/a YWCA Northeastern NY (NENY) Votes Required 04 ORIGINAL CONSIDERATION 09 Council Member A RESOLUTION Authorizing an Agreement with the Capital District YMCA for the 2025 HUD Continuum of Care Votes Required 04 CONTRACT & SUPPLY 10 Council Member A RESOLUTION Awarding the Bid and Contract for the "Central Parkway Roadway Improvements - Base Bid and Alternate 1" to William J. Keller & Sons, Inc. in the Amount of $1,074,034.00 Votes Required 04 2 Thursday, August 08, 2024 Page 2 of 2  EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF SCHENECTADY ADOPTING AN AMENDED AND RESTATED FIRST SUPPLEMENTAL BOND ORDINANCE At a meeting of the City Council of the City of Schenectady, New York, duly held in Schenectady, New York on the 12the day of August, 2024. Present: Absent: Also Present: FT __________________ presented the following Ordinance and moved that it be adopted: ORDINANCE NO. 2024-__ AMENDED AND RESTATED FIRST SUPPLEMENTAL BOND RA ORDINANCE DATED AUGUST 12, 2024 AUTHORIZING AN ADDITIONAL NOT TO EXCEED $5,964,703 PRINCIPAL AMOUNT SERIAL BONDS AGGREGATE OBLIGATIONS BONDS TO FINANCE THE COST OF GENERAL CONSTRUCTION, RECONSTRUCTION AND INSTALLATION OF IMPROVEMENT AT AND IN CONNECTION WITH THE RICE ROAD WATER TREATMENT PLANT IN THE CITY OF SCHENECTADY, AT AN ESTIMATED MAXIMUM COST NOT TO EXCEED $13,740,173, LEVY OF TAX IN ANNUAL INSTALLMENTS IN PAYMENT THEREOF, THE EXPENDITURE D OF SUCH SUM FOR SUCH PURPOSE AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, pursuant to a bond ordinance duly adopted on November 19, 2021 (the “Original Bond Ordinance”), the City Council (the “City Council”) of the City of Schenectady (the “City”) authorized the construction, reconstruction and installation of improvements to the Rice Road Water Treatment Plant (the “Purpose), at a maximum cost of $7,775,470 and the issuance of not to exceed $7,775,470 of bonds and bond anticipation notes of the City to finance the costs of the Purpose; and WHEREAS, the City of Schenectady Commissioner of Finance and Administration has determined that the cost of the Purpose has increased by $5,964,703 to a maximum aggregate cost of $13,740,173; and 3  WHEREAS, pursuant to a first supplemental bond ordinance duly adopted by the City Council on June 10, 2024 (the “First Supplemental Bond Ordinance”), the City Council approved an increase in the maximum aggregate cost of the Purpose to $13,740,173; and WHEREAS, the City Council of the City desires to amend and restate the First Supplemental Bond Ordinance pursuant to this Amended and Restated First Supplemental Bond Ordinance (the “Amended and Restated First Supplemental Bond Ordinance”) to approve the increase in the cost of the Purpose and authorize the issuance of an additional not to exceed $5,964,703 of bonds and bond anticipation notes to finance the increased cost of the Purpose; and WHEREAS, prior to the adoption of this Amended and Restated First Supplemental Bond Resolution all action required pursuant to Article 8 of the Environmental Conservation Law, Chapter 43-B of the Consolidated Laws of New York, as amended, and the regulations adopted pursuant thereto by the Department of Environmental Conservation of the State of New York, FT being 6NYCRR Part 617, as amended have been taken; and WHEREAS, the City Council has not taken any action or adopted any local law which would require the effectiveness of this Amended and Restated First Supplemental Bond Ordinance be subjected to a permissive or mandatory referendum; NOW THEREFORE BE IT RESOLVED BY THIS COUNCIL AS FOLLOWS: The First Supplemental Bond Ordinance is amended and restated to read as follows: RA Section 1. The City is hereby authorized to construct the Purpose, as more particularly described in the Original Bond Resolution, at an estimated additional cost of $5,964,793 for an aggregate estimated cost of cost of $13,740,173, as more particularly described in Section 3 hereof. The City also is hereby authorized to issue additional serial general obligation bonds (the “Additional Bonds”) in the aggregate principal amount of not to exceed $5,964,793 pursuant to the Local Finance Law, in order to finance the Purpose. Section 2. It is hereby determined and declared that that (a) the estimated maximum cost of the Purpose, as estimated by the City Council (including costs of issuance), is not to exceed D $13,740,173, (b) other than pursuant to the Original Bond Resolution, no money has heretofore been authorized to be applied to the payment of the cost of the Purpose; and (c) the City plans to finance the cost of the Purpose from funds raised by the issuance of the bonds and bond anticipation notes authorized in the Original Bond Resolution, issuance of the Additional Bonds and the bond anticipation notes authorized herein and grants received from the New York State Environmental Facilities Corporation and the New York State Department of Health. Section 3. Subject to the terms and conditions of this Amended and Restated First Supplemental Bond Ordinance and the Local Finance Law, and pursuant to the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, of the Local Finance Law, the power to authorize bond anticipation notes in anticipation of the issuance of the Additional Bonds and the renewal of such bond anticipation notes and the power to prescribe the terms, form and contents of such Additional Bonds and such bond anticipation notes, including renewals thereof, and the 4 power to issue, sell and deliver such Additional Bonds and such bond anticipation notes, including renewals thereof, is hereby delegated to the Commissioner of Finance and Administration of the City, as chief fiscal officer of the City. Such power shall include the power to consolidate the obligations authorized herein with other obligations of the City and to authorize the use of substantially level or declining debt service in accordance with the provisions of Section 21 of the Local Finance Law. The Commissioner of Finance and Administration is hereby authorized to execute on behalf of the City all Additional Bonds issued pursuant to this Amended and Restated First Supplemental Bond Ordinance and all bond anticipation notes, including renewals thereof, issued in anticipation of the issuance of such Additional Bonds, and the City Clerk is hereby authorized to affix the seal of the City to all such Additional Bonds and all such bond anticipation notes, including renewals thereof, and to attest such seal. In the absence of the Commissioner of Finance and Administration, the Deputy Commissioner of Finance and Administration is hereby authorized to exercise the powers delegated to the Commissioner of Finance and Administration by this Ordinance. FT Section 4. This Amended and Restated First Supplemental Bond Ordinance shall constitute the declaration of the City’s “official intent” to reimburse expenditures with proceeds of the Additional Bonds and bond anticipation notes authorized herein, as required by United States Treasury Regulation Section 1.150-2. Except as otherwise permitted by United States Treasury Regulation Section 1.150-2, the City will not use proceeds of the Additional Bonds or anticipation bond notes authorized herein to reimburse itself for prior expenditures for the Purpose unless: (1) the original expenditure was made not more than 60 days prior to the adoption of this Amended and Restated First Supplemental Bond Ordinance, (2) the reimbursement will be made within three RA years after the later of the date the original expenditure was paid or the date the Purpose is placed in service or abandoned. Section 5. This Amended and Restated First Supplemental Bond Ordinance shall be published in summary form by the City Clerk together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law, and such publication shall be in each of the official newspapers of the City. The validity of the Additional Bonds and the bond anticipation notes authorized herein may be contested only if such obligations are authorized for an object or purpose for which the City is not authorized to expend money, or the provisions of law which should be complied with at the date of publication of the summary of this Amended and Restated D First Supplemental Bond Ordinance are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication; or if said obligations are authorized in violation of the provisions of the Constitution. Section 8. The faith and credit of the City are hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this Amended and Restated First Supplemental Bond Ordinance as the same shall become due. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year. There shall be levied annually on all taxable real property of said City, a tax sufficient to pay the principal of and interest on such obligations as the same become due and payable. 5  Section 9. The City intends to issue the obligations authorized by this Amended and Restated First Supplemental Bond Ordinance to finance the costs of the Purpose. The City covenants for the benefit of the holders of the obligations authorized herein that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations, or any other funds of the City, and will not make any use of the facilities financed with the proceeds of such obligations which would cause the interest on such obligations to become subject to federal income taxation under the Internal Revenue Code of 1986, as amended (the “Code”) or subject the City to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or any facilities financed thereby if such action or omission would cause the interest on such obligations to become subject to federal income taxation under the Code or subject the City to any penalties under Section 148 of the Code. Section 10. In connection with the financing of the Purpose, the City is hereby authorized FT to participate in the Water Infrastructure Improvement Program (the “WIIA Program”) administered by the New York State Environmental Facilities Corporation (“EFC”). The Director of Finance of the City and/or the Deputy Commissioner of Finance and Administration are hereby authorized to execute and deliver such documents as may be necessary to effect the participation of the City in such WIIA Program. Section 11. In connection with the financing of the Purpose, the City is hereby authorized to participate in the Drinking Water State Revolving Fund program (the “DWSRF Program”) administered by EFC. The Director of Finance of the City and/or Deputy RA Commissioner of Finance and Administration are hereby authorized to execute and deliver such documents as may be necessary to effect the participation of the City in such DWSRF Program. Section 12. The law firm of Barclay Damon LLP is hereby appointed to serve as bond counsel to the City in connection with the issuance of the Additional Bonds. Section 13. This Amended and Restated First Supplemental Bond Ordinance shall take effect immediately upon its adoption by the City Council of the City. The Motion having been duly seconded by ____________, it was adopted and the D following votes were cast: AYES NAYS 6 STATE OF NEW YORK ) ) SS.: COUNTY OF SCHENECTADY ) I, the undersigned Clerk of the City of Schenectady, do hereby certify as follows: 1. A Regular Meeting of the City Council of the City of Schenectady, State of New York, was duly held on August 12, 2024, and Minutes of said meeting have been duly recorded in the Minute Book kept by me in accordance with law for the purpose of recording the Minutes of meetings of said Council. I have compared the attached Extract with said Minutes so recorded and said Extract is a true copy of said Minutes and of the whole thereof insofar as said Minutes relate to matters referred to in said Extract. 2. Said Minutes correctly state the time when said meeting was convened and the FT place where such meeting was held and the members of said Council who attended said meeting. 3. Public Notice of the time and place of said meeting was duly given to the general public in accordance with Article 7 of the Public Officers Law (the “Open Meetings Law”), and that the members of said Council had due notice of said meeting and that the meeting was in all respects duly held and a quorum was present and acted throughout. IN WITNESS WHEREOF, I have hereunto set my hand and have hereunto affixed the corporate seal of the City of Schenectady this _____ day of August, 2024. RA [SEAL] ____________________________________ City Clerk D 7  LEGAL NOTICE The Amended and Restated First Supplemental Ordinance, a summary of which is published herewith, has been adopted on the 12th day of August, 2024 and the validity of the obligations authorized by such Amended and Restated First Supplemental Ordinance may be hereafter contested only if such obligations were authorized for an object or purpose for which the City of Schenectady is not authorized to expend money or if the provisions of law which should have been complied with as of the date of publication of this notice were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of publication of this notice, or such obligations were authorized in violation of the provisions of the constitution. A complete copy of the Amended and Restated First Supplemental Ordinance summarized FT herewith is available for public inspection during regular business hours at the Office of the City Clerk of the City of Schenectady for a period of twenty days from the date of publication of this Notice. City Clerk AMENDED AND RESTATED FIRST SUPPLEMENTAL BOND ORDINANCE DATED AUGUST 12, 2024 AUTHORIZING AN ADDITIONAL NOT TO EXCEED $5,964,703 AGGREGATE RA PRINCIPAL AMOUNT SERIAL BONDS OBLIGATIONS BONDS TO FINANCE THE COST OF GENERAL CONSTRUCTION, RECONSTRUCTION AND INSTALLATION OF IMPROVEMENT AT AND IN CONNECTION WITH THE RICE ROAD WATER TREATMENT PLANT IN THE CITY OF SCHENECTADY, AT AN ESTIMATED MAXIMUM COST NOT TO EXCEED $13,740,173, LEVY OF TAX IN ANNUAL INSTALLMENTS IN PAYMENT THEREOF, THE EXPENDITURE OF SUCH SUM FOR SUCH PURPOSE AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH. D Class of objects or purposes: Maximum Estimated Cost: construction, reconstruction and installation of improvements at and in connection with the Rice Road water treatment plant, acquisition of land or rights in land, furnishings, equipment, machinery or apparatus and pay incidental costs related thereto $13,740,175 Period of probable usefulness: Forty (40) years Maximum amount of additional an additional $5,694,703, for an aggregate principal amount obligations to be issued: of $13,740,173 8  CITY COUNCIL SCHENECTADY, NEW YORK ORDINANCE NO. Councilmember offered the following: An Ordinance Pursuant to Section 99 of the Second-Class Cities Law to Change the Street Name of Barrett Village Lane to Luigi Lane. FT The Council of the City of Schenectady in Regular Meeting convened, ordains as follows: Section 1. Purpose: the City of Schenectady in recognition of the many accomplishments and contributions of Lugi Battaglioli to the City of Schenectady and his valor with the United States Army during World War II in the Pacific Theatre of Operations, does herby change the Street Name of Barrett Village Lane to Luigi Lane. Section 2. RA A. Luigi Battaglioli was born in Wilkes-Barre Pennsylvania on June 23, 1919, one of eleven siblings. While as a child his family moved back to Italy and in 1938, at age 18, Luigi returned to the United States after being upset with the conditions of fascist Italy at the time. B. Luigi Battaglioli was drafted into the United States Army during World War II and served with distinction in the Pacific Theatre of Operations from 1942 to 1945. C. After his Honorable Discharge from the Army, Luigi Battaglioli, embarked on lifelong career as a Chef and in Luigi 1950 purchased his own restaurant on Barrett Street in Schenectady and named it “Luigi’s”. E. Luigi’s was a multi-generational poplar restaurant with residents of Schenectady from all walks of life including General Electric and ALCO employees, Union College students and families and politicians of all parties. The success of Luigi’s was due to its excellent food and D atmosphere and was a testament to Luigi Battaglioli’s personality. In 1981 Luigi Battaglioli sold Luigi’s Restaurant and to this day Luigi’s Restaurant remains a fond memory for many residents of the City of Schenectady. Section 3. A. The Schenectady City Council does hereby approve the re-naming the street currently named Barrett Village Lane to Luigi Lane as authorized by the New York Second-Class Cities Law Section 99, the Schenectady City Charter Section 3-1 and the Schenectady Code of Ordinances Chapter 228. B. The City Engineer is directed to change the name on the official Map of the City of Schenectady. 9 Section 4. This Ordinance shall take effect immediately. Approved as to form this _____ day of August 2024 ________________________ Maxine Barasch, Esq. Corporation Counsel FT RA D 10  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Adopting the 2024-2025 Annual Action Plan WHEREAS, the City of Schenectady is required under Title 24 Code of Federal Regulations Part 91 to submit to the U.S. Department of Housing and Urban Development (HUD) an Annual Action FT Plan, which carries out the City’s Consolidated Plan and provides a concise summary of the actions and activities that it will pursue for its use of Community Development Block Grant (CDBG), $2,100,000.00 in program funding, HOME Investment Partnerships (HOME), $1,093,420.00 in program funding, and the Emergency Solutions Grant (ESG), $184,799.00 in program funding; WHEREAS, the City of Schenectady will receive at total of $2,101,045.00 in CDBG, HOME, and ESG funding; and WHEREAS, a thirty (30) day comment period was declared from June 27, 2024, through July RA 27, 2024, and a public hearing was held on July 22, 2024, with no comments; and NOW THEREFORE BE IT, RESOLVED, the City Council adopts the attached “City of Schenectady 2024-2025 Annual Action Plan,” with proposed funding totaling $2,101,045.00; and be it further RESOLVED, that the Mayor or his designee is authorized to execute all necessary contracts pursuant to the implementation of the 2024-2025 Annual Action Plan. D Approved as to form this _____ day of August 2024 __________________________ Maxine L. Barasch, Esq. Corporation Counsel 11  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Authorizing the Mayor to Accept a Transfer of $40,000 in Grant Award Monies from the Schenectady Police Department. FT WHEREAS, the Schenectady County Probation Department has received grant funding under the Gun Involved Violence Elimination (GIVE) Partnership for State Fiscal Year 2024/25 from the New York State Department of Criminal Justice Services (DCJS); and WHEREAS, the GIVE Grant Application is a partnership between the Schenectady Police Department, the Schenectady District Attorney’s Office, the Schenectady County Sheriff’s Office and the Schenectady County Probation Department; and WHEREAS, the Schenectady County Probation Department has agreed to transfer Forty RA Thousand Dollars ($40,000.00) of its GIVE Grant Funds to the City of Schenectady to offset the payroll costs of the Anti-Violence Coordinator in the Schenectady Police Department; and NOW, THEREFORE BE IT RESOLVED, the Schenectady City Council authorizes the Mayor or his designee to execute any and all agreements necessary to effectuate the acceptance of $40,000.00 in GIVE Grant funding from the Schenectady County Probation Department. Approved as to form this _____ day of August, 2024. D ____________________________ Maxine L. Barasch Esq Corporation Counsel 12  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO.: _______________ Councilmember offered the following: A Resolution Authorizing the Preparation of a Preliminary Engineering Report for the Downtown District Pump Station Modernization Project FT WHEREAS, the City of Schenectady has been awarded an Engineering Planning Grant (EPG), as administered by the NYS Environmental Facilities Corporation (EFC), in support of the preparation of the Preliminary Engineering Report (PER). The PER will be developed in a manner consistent with the state requirements and as necessary to support future grant opportunities; and NOW, THEREFORE BE IT, RESOLVED, the Mayor of the City of Schenectady is hereby authorized to execute an RA Engineering Planning Grant (EPG) Agreement with the New York State Environmental Facilities Corporation (NYS EFC) and any and all other contracts, documents, and/or instruments necessary to facilitate the EPG project referenced herein and to fulfill the City of Schenectady’s obligations thereunder; and BE IT FURTHER RESOLVED, the City of Schenectady hereby authorizes and appropriates a minimum 20% local match as required by the Engineering Planning Grant Program for the Downtown District Pump Modernization Project in the amount of $10,000 (local match) and based upon the total EPG Grant award of $50,000. The source of the local match, and any amount in excess of the required match, shall be provided out of the City’s 2024 wastewater operating budget. D Approved as to form this 12th day of August, 2024. ___________________________ Maxine L. Barasch, Esq Corporation Counsel 13 July 18, 2024 Mr. Paul LaFond Commissioner of General Services City of Schenectady 105 Jay Street Schenectady, NY 12305 RE: City of Schenectady, Downtown District Pump Station Modernization Project FT CHA Proposal No. X-97304.000 Dear Mr. LaFond: CHA Consulting, Inc. (CHA) is pleased to submit this proposal to the City of Schenectady (City) for professional engineering services relating to the preparation of the preliminary engineering report (PER) for the Downtown District Pump Station Modernization Project. The City has been awarded an Engineering Planning Grant (EPG), as administered by the NYS Environmental Facilities Corporation RA (EFC), in support of the preparation of the PER. The PER will be developed in a manner consistent with the state requirements and as necessary to support future grant opportunities. A summary of our understanding of the project, scope of services, assumptions, project schedule, and professional fees are included below. I. PROJECT UNDERSTANDING The project includes the modernization and reconstruction/replacement of two pump stations which serve the City's Downtown District (a.k.a., S. Ferry Street Pump Station and Broadway Pump Station) which are presently impacted during extreme wet weather events and considered to be critical wastewater assets within the system. The pump station locations are in the vicinity of Erie Boulevard D and S. Ferry Street and the intersection of Hamilton Street and Van Guysling Avenue. The existing pump stations have reached the end of their anticipated service life and are no longer equipped to handle current challenges associated with the City's waste stream, including waste discharges from new craft micro-breweries, excessive sanitation wipes and other modern waste products. Based on the age and design of the pump stations, significant maintenance is presently required, and the sourcing of replacement parts is not sustainable. The PER will recommend replacement equipment and features to address the current challenges; and will assess remediation measures necessary to improve the resiliency of the pump stations during extreme weather and flood conditions. 14 II. SCOPE OF SERVICES Task 1: Project Management and Coordination CHA will provide project management services inclusive of periodic progress meetings with the City, monthly invoices, grant support documentation and reporting. CHA will actively manage the execution of the work described in this proposal in accordance with CHA’s established project management processes. The project manager’s role on the project is to provide for orderly and organized communication; timely completion of the work; adherence with CHA quality standards and review, including required QA/QC; and to manage completion of the work within the framework of the established budget. FT The City must enter into a grant agreement with the EFC to receive the EPG funds. CHA will assist the City with the preparation of the following items: • Board Resolution language that authorizes the undertaking of the project and the maximum total cost of the project; expenditures for the project, including identification of any non- municipal source of funds; obligation of funds necessary to meet any required local match, including any cash and/or in-kind services. The resolution must also designate a representative RA • of the applicant who is authorized to sign the funding agreement with EFC and any associated documents. Development of the project budget which identifies all known and estimated costs for the preparation of the engineering report, as well as any in-kind or support services. The project budget will need to include a plan of finance that identifies all sources of moneys expected to fund the total cost of the preparation of the engineering report, including the required local match. As part of this task, CHA will conduct a kick-off meeting with the City to discuss and confirm the goal and objectives of the assignment, project scope, schedule, deliverables and communication protocols. We will discuss the data collection process and retention methods. It has been assumed that data collected D in subsequent tasks will be memorialized in an Excel spreadsheet format, using toolboxes from the NYS Department of Conservation (DEC) Asset Management Guide for Publicly Owned Treatment Works (the “Guide”). Task 2: Field Investigations & Inspections CHA, in conjunction with City personnel, will perform field reconnaissance and inspection of the two wastewater pump stations. This task will include a multi-discipline engineering team review of the critical role and function of the pumping systems. CHA will inspect and document the current conditions and operations for the pumping systems in regard to the present level of service, redundancy, resiliency, and in consideration of future climate change considerations. It is assumed that no confined space entry will be conducted by CHA personnel as part of this work. 15 Task 3: Asset Inventory and Condition Assessment CHA will develop an asset inventory for the S. Ferry Street and Broadway Pump Stations based on available plans and records. In general, the asset inventory is assumed to follow protocols and guidance outlined within Toolbox #3 of the Guide. CHA will request maintenance records for the assets inventoried to assess the failures per unit of time and to estimate the remaining useful life of the asset. We will develop replacement costs for each of the components based on similar projects, industry standards or vendor quotes. For condition assessments, we will utilize industry recognized scoring criteria. In general, the condition assessment is assumed to follow protocols and guidance outlined in Toolbox #4 of the Guide. Task 4: Level of Service (LOS) Profile FT This task will require coordination and participation of City Water Department staff and leadership. CHA will review the City’s current mission and vision for the wastewater facilities to effectively define LOS priorities and SMART goals. If necessary, CHA will assist the City with the development of mission and vision statements, using the workshop within Toolbox #2. In general, protocols and guidance outlined in Toolbox #5 will be used to document priorities and complete the LOS Profile. RA Task 5: Likelihood of Failure (LoF), Consequence of Failure (CoF) and Risk The LoF and CoF ratings reflect the potential system-wide impact of an asset failure and quantifies the relative importance of the asset to the system. When combined with an asset condition assessment, the likelihood and consequence of failure ratings are used to calculate an assets overall failure risk. This task will require coordination and participation of the City’s Water Department staff and leadership, including providing key input necessary for completion of the Consequence of Failure worksheet within Toolbox #6. The LoF and CoF scores will be used for calculation of the risk scores. A Risk Mitigation Strategy will include all assets with a high-risk designation, as specified by the City, utilizing the spreadsheet to assist with the documentation of risk mitigation strategies in Toolbox #6. The risk management strategy will consider both structural and non-structural actions based on the risk D tolerance of the municipality. Service life estimates will consider current condition and maintenance records for the assets, in conjunction with documented service life information from the equipment manufacturer or from published research and industry standards available within Toolbox #6. Professional experience and judgement will be used when necessary and documented, as applicable. The risk scoring system for the pump stations will incorporate the physical condition, performance condition and consequence of failure score. In addition, these scores can be adjusted accordingly if redundancy exists in regard to specific assets (e.g., extra pumps in case of failure, backup power supply, inventory of replacement parts, etc.). Through risk analysis, the relative risks of assets in the system are compared in order to make better resource allocation decisions. 16 Task 6: Capital Improvement Plan This task will require coordination and participation of the City Water Department personnel and leadership. It is envisioned that a workshop will be conducted with the City to review the Draft Capital Improvement Plan (CIP) to solicit feedback and input which will be incorporated into the final planning document. The CIP shall consider all assets for the planning period utilizing the Excel-based CIP model within Toolbox #7. Development of the CIP will fully consider existing and planned projects, as well as a review of the existing system resiliency standards and goals. Consideration of potential physical risk and damages associated with current flood levels and climate change will be based on readily available information and published documents. FT Task 7: Preliminary Engineering Report The PER shall be prepared, stamped, and signed by a qualified professional licensed to practice in New York State and developed in accordance with the latest editions of the applicable standards. The PER will be prepared in accordance with the guidance and requirements prescribed in the “Engineering Report Outline for New York State Wastewater Infrastructure Projects”, dated October 1, 2023. This will include the basic outline of information necessary for the development of the PER; including any supporting documentation, maps, figures, and appendices. RA CHA will summarize the efforts outlined above in a report which will be suitable to support a CWSRF application for listing in the 2026 IUP; as well as other potential grant applications under current EFC and/or the New York State CFA programs. The report will consider storm and flood resiliency (e.g., potential for flooding impacts, or other extreme weather events), consider impacts on environmental justice (EJ) areas, and include a comprehensive analysis of the following alternatives: • • • No-action alternative Repair or replacement versus new construction Consolidation opportunities or considerations, if applicable D The PER is intended to provide a comprehensive assessment for the pump stations and to identify recommended improvements to meet the current (and future) demands for the Downtown District, including applicable design criteria and data supporting the solution. Any alternatives considered technically infeasible will be identified as such and the rationale briefly discussed, and Smart Growth alternative(s) will be considered and documented in the engineering report. The PER will include, but not necessarily be limited to, the following sections: • • Executive Summary Project Background & History - Site Information - Ownership & Service Area - Existing Facilities & Present Condition - Definition of the Problem 17  - Financial Status • Alternatives Analysis - Description - Cost Estimate - Non-Monetary Factors • Summary & Comparison of Alternatives • Recommended Actions • Smart Growth Certification Form The report will also present an estimate of the costs for any recommended actions and provide a FT schedule for their implementation. The goal of the report is to provide the intended audiences (e.g., regulatory and permitting agencies, funding agencies, and governing bodies that must authorize recommended improvements) sufficient information to make informed decisions. In addition, the PER will include any applicable maps and figures as outlined in the report guidance document, including the overall service area and project site information. CHA will prepare concept drawings and detailing for recommended improvements and actions as necessary to develop cost estimates and figures for the PER; and will include the required Engineering Report Certification and Smart Growth Assessment Form. CHA will work with the City to prioritize the improvements outlined in the PER and will develop a RA schedule for any recommended actions to allow for a phased multi-year implementation of the program. A Draft Summary Report will be submitted to the City for review and approval; and CHA will meet with the City to discuss comments. The report will be modified based on receipt of a coordinated set of review comments and finalized for submittal to the DEC and EFC. III. ASSUMPTIONS The following assumptions have been made in preparing this proposal to clarify our understanding of the work. • All available record drawings and documentation for the pumping systems will be provided by D • • • the City. For the purposes of the required Board Resolution, the preparation of the PER is assumed to be a Type II action. CHA and our subconsultants will be provided any necessary access to the wastewater system and facilities as required for the completion of our work. The City shall provide access permissions and notify affected parties (e.g., municipality, property owners, tenants) as necessary. It is understood that the Schenectady Water Department will provide for the Maintenance and Protection of Traffic, if needed, and will uncover any locked down manhole(s) and uncover any manhole(s) that cannot be otherwise opened by CHA. 18  • Design level survey, permitting, design, bidding, and construction services are not included as part of this scope of work. IV. PROJECT SCHEDULE Upon receipt of the formal Notice to Proceed, CHA anticipates completion of the Draft PER within a six month period. Upon finalizing the PER based on City comments, the report will be submitted to the EFC for their review and approval. It is our intent to complete the PER prior to the 2025 IUP filing deadline for the CWSRF, as well as the grant application deadlines associated with the 2026 Consolidated Funding Application (CFA), Bipartisan Infrastructure Law (BIL) and NYS EFC Water Infrastructure Improvement Act (WIIA) grant programs. V. PROFESSIONAL FEE FT CHA proposes to be compensated for the scope of services, as defined above, on a lump sum basis in the amount of $60,000. CHA will not exceed this amount without specific authorization by the City. CHA appreciates the opportunity to support the City on this important wastewater initiative. If the RA proposal is acceptable, please execute the authorization below and provide notification for us to expedite this work. Additionally, if you have any questions regarding this proposal, please do not hesitate to contact me directly at (518) 369-8991 or at mmiller@chasolutions.com. Sincerely, Michael F. Miller, PE Vice President D MFM/mfm 19 ACCEPTED BY: CITY OF SCHENECTADY SIGNATURE: PRINTED NAME: TITLE: DATE: FT RA D 20  D 21 RA FT  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Authorizing the Standardization of Specifications for Personal Protective Equipment/Turnout Gear for the Schenectady Fire Department. WHEREAS, subdivision 5 of Section 103 of the General Municipal Law of the State of New FT York provides that, upon adoption of standardization resolution by a vote of at least three-fifths of all members of the governing board of a political subdivision, purchase contracts for a particular type or kind of equipment, materials or supplies may be awarded after competitive bidding; and WHEREAS, in addition the resolution must provide that for reasons of efficiency or economy, there is a need for standardization and that a full explanation for such standardization is attached hereto and incorporated by reference into this resolution; and RA WHEREAS, State procurement regulations require the City to consider “equivalent” brands of equipment unless a standardization resolution has been passed by the City Council, and WHEREAS, the Schenectady Fire Department has requested for efficiency and safety reasons a standardization resolution be passed to standardize specifications for Personal Protective Equipment (PPE)/Turnout Grear for Fire Department personnel; and WHEREAS, the specific brand of PPE/Turnout Gear currently in use by the Schenectady Fire Department has passed rigorous testing and use; and D WHEREAS, the Schenectady Fire Department is requesting a standardization resolution for the PPE/Turnout Gear manufactured by Globe Manufacturing Company, LLC; NOW, THEREFORE BE IT RESOLVED, the Schenectady City Council authorizes the standardization of PPE/Turnout Gear manufactured by Globe Manufacturing Company, LLC; IT IS FURTHER RESOLVED, that the Mayor or his duly authorized representative is hereby empowered to execute any and all agreements or documents, approved as to form by the Law Department, as may be necessary to implement the intent and purpose of this Resolution. 22  Approved as to form this _____ day of August, 2024 _____________________ Maxine L. Barasch Esq Corporation Counsel FT RA D 23  CITY OF SCHENECTADY BUREAU OF PURCHASING STANDARDIZATION: APPROVAL REQUEST FORM Provisions of the New York State General Municipal Law permit the City to standardize- that is, restrict the purchase of materials or equipment to a specific type or brand name – by action of its governing board, has adopted a proper standardization resolution. General Municipal Law § 103 (5) provides that, upon the adoption of a resolution by at least three-fifths vote, stating that, for reasons of efficiency or economy, there is a need for standardization, a political subdivision or district may award purchase contracts for a particular type or kind of FT equipment, material, supplies or services. The resolution must contain a full explanation of the reasons for its adoption. The resolution should recite why, by objective facts, efficiency or economy will be served. The adoption of a standardization resolution, by itself, does not eliminate the necessity for compliance with competitive bidding or offering requirements. Thus, although the make or brand of an item may be stated in the specifications, any vendor that can furnish the item may submit a bid or offer. Standardization RA Agency/Department: Fire Department ________________________________________________________________________ Date of Request: 8/7/2024 ___________________________________________________________________________ 1. Description – Provide description of commodity being standardized (include anticipated annual purchase quantity): Firefighting turnout gear that includes protective coat and pants with integrated harness for the purpose of fire extinguishment, ventilation, and rescue. D 2. Core Mission – Explain how commodity represents core function of the Agency’s mission: The core mission of the fire department is to protect life and property. The function of this gear helps personnel protect themselves which, in turn, enables them to reach civilians that are trapped by smoke and fire and enables them to be in a position to save their life. 24 3. Savings – Explain how standardization would save time and money: The turnout gear specification is based on gear that has been used for 30+ yeas by the members of this department. Time and money would be saved in training with gear of a different specification. 4. Testing, Evaluation, Interoperability - Explain how the commodity requires testing or evaluation to determine accuracy or consistency or require interoperability in a larger system or network: FT The specification is tested to all the current NFPA standards. This specification falls into a larger operating system through the integration of self-extricating and communications equipment that is able to be attached and carried in the turn out gear. RA 5. Vendors Known to Have an Interest – List any vendors that are known to have an interest in having their commodities considered for standardization: Garrison Fire and Rescue Requesting Department Signature:_________________________________ Donald A. Mareno Date:________________ 08/07/2024 D Department Head Signature:______________________________________ Donald A.Mareno For Bureau of Purchasing’s Use Only Date:________________ 08/07/2024 Request to Pursue Standardization Denied ✔ Request to Pursue Standardization Approved Bureau of Purchasing Signature: Sara Hughes ______________________________________ Date: 8/8/24 ________________ 25  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Awarding Contracts for Towing Services for the Schenectady Police Department. FT WHEREAS, the City of Schenectady Purchasing Office on June 3, 2024, issued Request for Proposal (RFP) 2024-3-POL for Towing Services for the Schenectady Police Department; and WHEREAS, the response date for the RFP was June 17, 2024; and WHEREAS, Representatives of the City of Schenectady Purchasing Office and the Schenectady Police Department evaluated the submitted RFPs and selected H & K Towing Inc. and AC’s Towing and Recovery LLC as best meeting the criteria of the RFP; and RA NOW THEREFORE BE IT, RESOLVED, that the Schenectady City Council, acting as a Board of Contract and Supply under C5-9 of the City Charter, confirms and ratifies the selection of H & K Towing Inc. and AC’s Towing and Recovery LLC to provide Towing Services to the Schenectady Police Department; and it is FURTHER RESOLVED, that the Mayor or his designee is authorized execute contracts with H & K Towing Inc. and AC’s Towing and Recovery LLC, the terms of the contracts shall be set by the requirements of the RFP specifications and in cooperation with the D Corporation Counsel. Approved as to form this ___ day of August 2024 __________________________ Maxine L. Barasch, Esq. Corporation Counsel 26  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Amending Resolution 2022-224 to Amend the Funding Commitment for Young Women’s Christian Association of Schenectady d/b/a YWCA Northeastern NY (NENY). FT WHEREAS, on September 12, 2022, the Schenectady City Council approved Resolution 2022- 224 that, among other things, appropriated $750,000.00 in ARPA funding for Young Women’s Christian Association of Schenectady d/b/a YWCA Northeastern NY (NENY)’s “Harbor House” project and $364,449.00 in funding for YWCA NENY Critical Capital Needs Request; and WHEREAS, Young Women’s Christian Association of Schenectady d/b/a YWCA Northeastern NY (NENY) is requesting the amending the above allocations to address critical infrastructure repairs to Navias House, which is home to the agency’s trauma-informed counseling services, and to address construction costs associated with Harbor House, the agency’s permanent supportive housing project; and RA WHEREAS, Young Women’s Christian Association of Schenectady d/b/a YWCA Northeastern NY (NENY) has demonstrated good cause for the requested amendments; and NOW, THEREFORE BE IT, RESOLVED, the Schenectady City Council amends Resolution 2022-224 for the projects identified hereinabove by combining the said amounts into a total funding amount of $1,114,449.00 for the use of performing critical infrastructure repairs to Navis House and Harbor House construction costs. D Approved as to form this ______ day of August 2024 ____________________________ Maxine Barasch, Esq. Corporation Counsel 27  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Authorizing an Agreement with the Capital District YMCA for 2025 HUD Continuum of Care FT WHEREAS, the City of Schenectady and Development of Broadway, LLC, also known as the Capital District YMCA, have agreed to work together to provide permanent housing in connection with supportive services to homeless people with disabilities and their families; and WHEREAS, U.S. Department of Housing and Urban Development has provided $182,522.00 of 2025 Continuum of Care funding to provide permanent housing in connection with supportive services with a onetime administrative cost to the City in amount of $4141.00; and WHEREAS, the funding will be used for providing 20 bed units in monthly and administrative RA costs; and NOW, THEREFORE BE IT, RESOLVED, that the Schenectady City Council authorizes the Mayor or his designee to enter into an agreement with Development of Broadway, LLC d/b/a Capital District YMCA for $182,522.00 for the provision of 20 bed units in monthly and administrative costs associated with this program. Approved as to form this D _____of August 2024 __________________________ Maxine L. Barasch, Esq. Corporation Counsel 28  CITY COUNCIL SCHENECTADY, NEW YORK RESOLUTION NO. Councilmember offered the following: A Resolution Awarding the Bid and Contract for the “Central Parkway Roadway Improvements – Base Bid and Alternate 1” to William J Keller & Sons, Inc. in the Amount of $1,074,034.00 FT WHEREAS, the neighbors on Central Parkway submitted a petition to Schenectady City Council to ask that a special assessment district be created in order to have improvements made on Central Parkway including new curbs, sidewalks, and roadway; and WHEREAS, after the Schenectady City Council held two public hearings on February 26, 2024 and April 8, 2024, the new assessment district was approved in April 2024; and WHEREAS, the Schenectady City Council, via Resolution No. 2023-019, approved American RA Rescue Plan Act (ARPA) funding for sidewalk improvements; and WHEREAS, the City of Schenectady’s Purchasing Department solicited and received bids for “Central Parkway Roadway Improvements – Base Bid and Alternate 1”. A bid was received on July 31, 2024, from William J Keller & Sons, Inc. of Castleton, NY in the amount of $1,074,034.00. Financing for this work to be provided through ARPA code that was set up specifically for this work; NOW THEREFORE BE IT, RESOLVED, the Schenectady City Council, acting as a Board of Contract and Supply under C5-9 of the City Charter, confirms and ratifies issuance of a contract with William J Keller & Sons, D Inc. for the “Central Parkway Roadway Improvements – Base Bid and Alternate 1” in the amount of $1,074,034.00; and be it further RESOLVED, that the Mayor or his designee is authorized execute the contracts identified hereinabove, the terms of which shall be set by the City Engineer in cooperation with the Corporation Counsel. Approved as to form this ___ day of August 2024. __________________________ Maxine L. Barasch, Esq. Corporation Counsel 29  D 30 RA FT  D 31 RA FT  D 32 RA FT  D 33 RA FT  D 34 RA FT  D 35 RA FT  D 36 RA FT  D 37 RA FT