City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Monday, February 03, 2014 5:30 p.m. Room 110 The Council President reseives the right to add or delete any agenda item prior to Committee Meeting. Finance 1 2013 Budget Re-Appropriation Moyston St. Demolition Deb DeGenova 2 2014 Re-Appropriation Capital Equipment - Deb DeGenova City Development & Planning 1 Support Senator Tkaczyk’s Bill primary election expense — Peggy King 2 Idle or Obsolete Boards and Commissions Peggy King 3 RFP Process Discussion Peggy King Government Operations 1 Resolution Recognizing Black History Month Leesa Perazzo Claims 1 Arnica Mutual Ins. V. City John Polster 2 Tax Cert 1752-1754 State Street Realty Co., LLC - John Polster 3 Aragosa v. City of Schenectady BAR John Polster 4 Disc EMS reimbursement from Mohawk ambulance - Vince Riggi Friday. January 30, 2014 (3:15 pm) NOTICE OF PUBLIC HEARING 20 14-17 AN ORDINANCE AMENDING SECTION 228-82 OF THE CODE OF THE CITY OF SCHENECTADY RELATIVE TO THE REGULATION OF SIDEWALK CAFES. On Monday, February 10, 2014 at 7:00 p.m. the Schenectady City Council shall conduct a Public Hearing in relation to the above-referenced matter. Said Public Hearing shall be held in Room 209, Council Chambers, City Hall, 105 Jay Street, Schenectady, New York. All interested parties may be heard and complete copies of said proposed legislation shall be made available at the City Clerk’s office for public inspection beginning February 6, 2014. 2 Code of the City of Schenectadv New York Part II General Legislation I Chapter 228, Streets and Sidewalks / Article VII, Sidewalk and Outdoor Cafes § 228-82. Clear and safe path. For sidewalk cafes using City property for operation, there shall be a çfipjguo minimum clearance of five 15J feet or 50% of the total punin. ( . route width ade1rnulby th\DA\mricanth acLes1h 1 Disabilities Act) silewu4k-wi4th elenranee, whichever is greater, to provide adequate and unobstructed pedestrian movement, such measurement being made from the outermost point of the cafe to the unobstructed inner edge of the street curb, excluding brieker grass carpets, United States mailboxes, fire hydrants, bus shelters, street trees, etc ShopjdJlcdtlotthe AJ) acussible routc be grcatcr thin tw J i. fje shall be at the discrction of tha(tv Fnginecr to reduue the width tç ruum o[y fcet The actual amount of clearance space needed will be based upon two factors: the location and the volume of pedestrian traffic. A larger pedestrian right-ofway may be required based on the proposed location and the volume of pedestrian traffic experienced there. If a change of materials exists within the reshuired hI) acc.ssible rouEeL shall be the Ownur sonsll2flj.iyto tnsut mi ha the tranmnon between the materials is smooth and tree trom dets orchapgçjn les elexcetdigppe ter 1/4n inch. 3  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: FINANCE DATE: JANUARY 30, 2014 TO: City Council FROM: Deborah DeGenova SUBJECT: 2013 Budget Re-Appropriation TO BE PLACED ON COUNCIL AGENDA OF FEBRUARY 10, 2014 Background Information: A fire occurred on December 26, 2013 on Moyston Street. Structures affected by the fire and a condemned structure on Moyston Street have been demolished. Prior to this event, the City had expended all 2013 funds available for demolitions, However, there is budget authority left in certain 2013 budget lines that can support the additional demolition expense which will not exceed $79,000. To ensure that the City has sufficient 2013 funds encumbered to support the cost of demolition, this 2013 Budget Re-Appropriation is being advanced for consideration. There is no change to revenue lines required by this request. It is recommended that the following re-appropriation be authorized: EvaluationiAnalysis: The recommended 2013 Budgeted re-appropriation is as follows: 2013 Current Revised Available Account # ition A9030-810 Social Security 2,123,462 2,083,462 40,000 A13 10-466 Siemens Maint Agreement 36,300 16,570 19,730 A1989-485 Contingency 216,000 275,730 (59,730) Total Expenses 2,375,762 2,375,762 0 *sifie numbers reflect a decrease in a budget line, allowing for use in another budget line, and negative numbers reflect an increase in a budget line. 4 Recommendation: I respectfully recommend that the City Council accept this 2013 budget reappropriation effective as of December 26, 2013. LEGISLATION WILL BE PREPARED BY Law Department 5  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: FINANCE DATE: JANUARY 30, 2014 TO: City Council FROM: Deborah DeGenova SUBJECT: 2014 Budget Re-Appropriation TO BE PLACED ON COUNCIL AGENDA OF FEBRUARY 10, 2014 Backiround Information: Nine pieces of Streets andior Waste replacement equipment -- 2 Cab and Chassis with Spreader Plow; 1 Skid Steer with 24 Cold Planner: 2 Cab and Chassis Side Loaders; 2 Cab and Chassis with 25 yard Rearload; and 2 Cab and Chassis Recyclers are part of the -- 2014 Adopted Capital Budget. If the City waits until the sale of the 2014 BAN to place the orders for this equipment, the delivery may not occur until very late in 2014. To facilitate receipt of this equipment as soon as practicable, it is proposed that the City encumber a portion of its unassigned fund balance to support the issuance of the orders for this equipment. Then, upon the closing of the 2014 BAN in May 2014, the City would use the BAN proceeds attributable to this equipment to support the purchase, thereby returning monies back to its unassigned fund balance. It is recommended that the following re-appropriation be authorized as well as its reversal when repayment of the unassigned fund balance with the 2014 BAN proceeds occurs. yationIAnaIsis: The recommended 2014 Budgeted reappropriation. which will be reversed upon the receipt of the 2014 BAN proceeds and the return of monies to the unassigned fund balance, is as follows. 2014 Current Revised Available Account 1* Description Budget Budget Budget* Revenue a5ggg Appropnate Fund Balance A9950498 Transfer to Other Funds 6 Recommendation: I respectfully recommend that the City Council accept this 2014 budget reappropriation effective as of February 10, 2014. LEGISLATION WILL BE PREPARED BY Law Department 7  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 2/3/2014 TO: COUNCILMEMBERS FROM: Peggy King SUBJECT: Support Senator Tkaczyk t bill to have NYS pay back local s governments and taxpayers for the costs of the Primary Background Information: Support Senator Tkaczyk’s bill to have NYS pay back local governments and taxpayers for the costs of the Primary estimated to be up to $50 million for every two-year election cycle. Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY___ K Legisahve Data & Fomis\Legsation Request Form Mad Merge doc 1/1/2U14 I acz4< Measure Would F<epay a,qaers for Wasteful Second Prirrry EJectIon Published on New York State Senate (http:Ilwww.nysenate.gov) Home’ Tkaczyk Meaire Would Repay Taxpayers for Waefut Second Primary Election Tkaczyk Measure Would Repay Taxpayers for Wasteful Second Primary Election Posted by Jim Plastiras on Wednesday, January 29th, 2014 • Related issues: Elections (ALBANY, NY) While the Federal courts have forced New York to move its Congressional — primaries from September to June, the State Senate’s coalition leaders have failed to move State Primaries to coincide with the June date, In response, State Senator Cecilia Thacz has introduced legislation (S,6417)that would require the State to pay back local governments and taxpayers for the costs of the second, unnecessary and wasteful Primary— estimated to be up to $50 million for every two-year election cycle. Senator Tkaczyk earlier this year co-sponsored legislation (S62O4)to move the State Primary elections from September to coincide with Congressional Primaries. This measure would protect the voting rights of military members serving overseas and save taxpayers the massive costs of the second Primary. That legislation has already passed the State Assembly, but the 9 1/1/2U14 cz4c Measure Would l-<epay sçars tor Wastelul Second Pnrrry tiecton Senate has failed to act, Moving the State primary from September to June would bring New York into compliance with the federal Military and Overseas Voter Empowerment (MOVE) Act. MOVE was enacted to ensure that ballots from military personnel and Americans living abroad are sent and returned in time to be counted. “There are 11,000 active duty military men and women serving overseas who may not have their vote counted because the Senate’s coalition leadership has refused to consolidate our Primary Day elections,” Senator Tkaczyk said. “Our state should not be in the unconscionable position of wasting 50 million taxpayer dollars and preventing military members from having their ballots counted, But if the Senate’s coalition leadership refuses to act, then we should not force taxpayers and local governments to pay for another wasteful mandate.” In addition to the 11,000 New Yorkers currently serving in the military overseas, there are also more than 30.000 New Yorkers who are working, and attempting to vote, overseas. Albany County Executive Daniel P. McCoy said, “As a member of the Armed Forces, Iwant to thank Senator Tkaczyk for her efforts to protect the voting rights of our service men and women serving overseas. I am still hopeful the Senate will put aside politics and act on her bill to consolidate PrimaryDayelections. lftheydo notact, and local governments are forced to payfor a second Primary, Senator Tkaczyk’s new bill to reimburse local governments would relieve the burden of an additional mandate on the county and our taxpayers.” Tom Quackenbush, chair of the Montgomery County Legislature, said, “Just last night the Montgomery County legislature unanimously passed a resolution in support of Senator Tkaczyk’s legislation. At a time when we are desperately trying to cut back on expenses and stabilize property taxes, it is absolutely outrageous that we would have to pay for a second and unnecessary primary.” Tony Jasenski Chair of the Schenectady County Legislature, said, “This unnecessary, unfunded mandate would cost Schenectady County taxpayers more than $100,000 in addition to the huge administrative burden to our County Board of Elections, Thank you 1. The State Legislature has failed to address the problem, so they should have to pay for it,” Brian Quail, election commissioner for Schenectady county, said, “There is no good reason to hold a second Primary election for State offices. It is unnecessary, irresponsible and wasteful at a time when we’re all struggling to do more with less. If the Senate’s coalition leadership cannot or will not pass Senator Tkaczyk’s bill to consolidate Primary Day elections, then it is imperative that they pass her legislation to reimburse local governments and our taxpayers for the costs of their inaction,” Vic Work, election commissioner for Ulster County, sa ic, “When you anale the costs of a second Primary for Ulster County, you get a sense of just how much of a burden this places on localtaxpayers. In 2012, the Federal Primary in June cost the county $72,609.66 and the State primary in September cost an additional $62,43269. Those costs were relatively low because  ___________ 1/31/2014 I Icz4 Measure Would l<epay a’paers tor Vvastetul second Pnmary L3ection there was not a full slate of Primaries, in which case the costs increase to nearly $120,000 for the Federal primary and another $120,000 for the State primary elections. Having more than one primary is a wasteful expense, especially when we are trying to reduce mandates and property taxes.” “The State Senate cannot ignore its responsibility in light of the Federal court’s decision,” Senator Tkaczyk said. “Every vote counts, and it is appalling that the Senate coalition leadership is willing to disenfranchise the very people who are overseas protecting our nation and our right to vote.” Senator Tkaczyk is the ranking Democrat on the Senate Election Law Committee, and a member of the Senate Veterans, Homeland Security and Veteran’s Affairs Committee. -30- Related information— ——— —_________ Senator: Cecilia Tkaczyk[2] 0 —Other information— Feature image: ;] Albany County Exec Dan McCoy. Schenectady Elections Commisisoner Brian Quail. and many other local officials support my measure [31 Wed, 0 1/29/2014 Show like button: Display Facebook Like button This work is licensed under a Creative Commons Attnutton-Noncommeral-No Derivative Works 3.0 United States License. Permissions beyond the scope of this license are available at NY enateoy is powered by Qiui. Source URL (retrieved on 01/31/2014 2:46pm): htt:!/www. nysenate. gov/ress-reIease/tkaczvk-rneas ore - would-reQay-taxpayers-wasteful-second-primary-eiection Links: [1] http://’w. nysenate.go’dlsenator!cecilia-tkaczykl’issues/eiections [21 http:/!www nvsenate.gov/senator/ceciia-tkaczvk [3] htto:!ww.rvsenateqo’lfliesiprimarvinq 11  ; CITY OF SCHENECTADY LEGISLATION REQUEST FORM COIIMITTEE ASSIGNMENT: City Development & Planning DATE: 2/3/2014 TO: COUNCILMEMBERS FROM: Peggy King SUBJECT: Idle or Obsolete Boards or Commissions Background Information: Evaluation/Analysis: Attached documents Recommendation: LEGISLATION WILL BE PREPARED BY___ K:LegisIative Data & Farrns\LegsIation Request Form Mall vge.doc C’ityof Schenectady. NY Page lot I Cy of Schenecrauy, JY Wednesday, January22, 2o4 Chapter 6. AFFIRMATIVE ACTION Article II. Affirmative Action Policy § 6-7. Affirmative Action Advisory Board. A. An Affirmative Action Advisory Board shall be appointed by the Chief Executive Officer with the concurring vote of a majority of the members of the City Council, This Board shall concern itself with all aspects of equal opportunity in hiring employment, promotion, complaints, purchasing and contracting. B. The Affirmative Action Advisory Board shall review and approve the city’s affirmative action goals based on compliance with federal, state and local laws. The Board shall conduct an annual evaluation of each affirmative action goal and shall monitor the city’s performance in meeting program goals and recommend changes as needed to the Chief Executive Officer, C. The Affirmative Action Advisory Board is also empowered to conduct citywide public hearing on affirmative action issues of interest to the public. D. The Board shall be composed of nine members who are representative of the community; two members representing women’s interests, one member representing hispanic interest, two members representing minority interests, one member representing the disabled interest and three additional members who are sensitive to the problems of intergroup relations and represent various segments of the city. Appointments shall be to three-year terms on staggered bases. [Amended 5-30-1989 by Ord. No, 89-48] C Tn Board shal! be orovued wrh necessary resources to fufll ts missions. hup::w wwecode36O+com printiSC’090 I ?guid86849 16 1 222O 14 13 City of Schenectady, NY Page I of I City of Schenectady, NY Wednesday, January 22, 2014 Chapter 186. PARKS AND RECREATION Article VIII. Central Park Stage Committee § 186-53. Establishment. There is hereby established a Central Park Stage Committee consisting of five members, one of whom shall be elected as Chairmember by the Committee. § 186-54. Composition. A. The Central Park Stage Committee shall include members who represent the performing arts community. All members shall be frequent users of the Central Park Stage, and at least one member shall be a nonresident of the City of Schenectady. B. The Committee shall include, as an ex officio member without voting privileges, the Superintendent of Parks and Recreation, who shall provide such clerical services necessary to the functioning of the Committee. § 186-57. Terms of office. A. Members of the Committee shall serve terms of three years, to be appointed by the Mayor. The initial appointments shall be staggered for one, two and three years. B. Appointments of the ex officio members shall be automatic upon assumption of office and shaH continue whe in office. http: www.eeode36O.coniprintiSCUQOi’.’uid6S829.868.SX3OX68S837 1222O1 4 City of Schenectady, NY Page 1 of 1 City of Schenectady, NY Wednesday, January 22 2014 Chapter 186. PARKS AND RECREATION Article VII. Tuesday in the Park and Colonial Festival Advisory Committee § 186-47. Establishment. There is hereby established a Committee consisting of 17 members, one of whom shall be chosen as Chairman as the Committee may elect. § 186-48. Composition. A. The Tuesday in the Park and Colonial Festival Advisory Committee shall include members representing a broad-based group of citizens, including the City of Schenectady Merchants Council, 8. The Committee shall include three ex officio members without voting privileges, the Director of Parks and Recreation, the Director of the Department of Development and the Urban Cultural Park Coordinator, who shall provide such support services necessary to the functioning of the Committee. § 186-51. Terms. A. Members of the Committee shall serve terms of three years, to be appointed by the Mayor with the approval of the City Council. The initial appointments shall be made for one-, two or three-year terms allowing for staggered reappointments. B. Appointments of the cx officio members shall be automatic upon assum ption of office and shall continue whi k;n office. http: ‘.vww.ecode3&)cornprinti SCOQOI ?uid=S6S8$1 6.86s8S I 7.868S824 i222U 14 City of Schenectady, NY Page 1 of 1 Ciy of Schenectady, NY Wednesday, Januaty 22, 2074 Chapter 94. POLICE OBJECTIVE REVIEW COMMITTEE § 94-3. Membership; terms of office; background checks. A. The Committee shaH consist of seven members, aH of whom shall be residents of the City of Schenectady, as follows: (i) The Chairperson of the City Council’s Public Safety Committee, who, in the event of absence, is empowered to designate another member of the City Council to act in his or her place for any particular meeting. [Amended 10-26-1992 by Ord. No. 92-51] (2) A designated member of the Schenectady County Human Rights Commission. () The City of Schenectady’s Affirmative Action OffIcer. (.) One member from each of the following organizations to be chosen by the Mayor from a list of two or more candidates from each of the respective groups: (a) Schenectady United Neighborhoods Association. (b) The Schenectady County Chamber of Commerce. (c) The NAACP. (d) The Schenectady Inner City Ministry. B. Terms of Committee members. (i) All Committee members, except Mayoral appointments, will serve on the Committee as long as they hold their named positions. (2) Two of the Mayoral appointments will serve one-year terms; the other two shall serve two-year terms. Every person thereafter shall be appointed to a two-year term. These Committee members wlll not serve two consecutive terms. C. All Mayoral appontmenrs shall undergo a background check erformed by the Schenectady Pdllce Deparsment. www,ecode36O,corn.printiSCU9O 1 guid=S6S595 7 http: 1 S 1 22;20 1 4 City of Schenectady, NY Page 1 of I City of Schenectady, NY Wednesday, January 22, 2074 Chapter 68. HOUSING STANDARDS REVIEW BOARD § 68-2. Membership. The Board, as Ferein created, shall Consist of five members who shall be appointed by the Mayor. One member shall be a registered architect or a professional engineer. http:; wwwecode36O.com; print SCO9O I ?guid8685600 I 222t) 14 17 City of Schenectady, NY Page 1 of 1 City of Scfrrenectady, NY Wednesday, January 22, 2014 Chapter 45. ENVIRONMENTAL CONSERVATION COMMISSION § 45-3. Membership. [Amended 1-3-1978 by L.L. No. 1-1978) A. The Commission consists of nine members appointed by the City Council for two-year terms. Members must be residents of the city and interested in the improvement and preservation of environmental quality. Appointments to fill vacancies in unexpired terms are for the remainder of the term. The staggered terms existing on the effective date of this chapter are continued. B. The Mayor, Chairman of the Planning Commission, City Engineer, Superintendent of Parks and Recreation, Director of Environmental Health, Principal Planner and Corporation Counsel are ex officio members of the Commission. C. The Commission may elect not more than five residents of the city who are at least i6 and not over 21 years of age to serve as associate members without the right to vote on Commission matters. http:/www.eeode36O.corn:printi SCO9O I ?guid86S5362 I ;.2i 2014 18 City of Schenectady. NY Page 1 of I City of Schenectac NY Wednesday, January22, 2O4 Chapter 35. ECONOMIC DEVELOPMENT ZONE ADMINISTRATIVE BOARD § 352. Membership. A. The EDZ Administrative Board shall consist of fifteen (is) persons who shall be appointed by the Mayor representing organizations or entities as listed in Subsection C. B. Terms; appointment. (i) All appointments shall be for three-year terms with the exception of the first Board appointed. One-third (1/3) of the membership appointed to the first Board shall continue for one (1) year; one-third (1/3) for two (2) years; and one-third (1/3) for three (3) years. (2) In the event that a vacancy occurs in an unexpired term, the Mayor shall appoint a replacement for the remainder of the term. C. The following organizations or entities shall be represented on the EDZ Administrative Board. (1) The Director of the Department of Development of the City of Schenectady. (2) The Schenectady City Council. (3) The Town of Glenville Town Board. () The Schenectady County Legislature. () The Schenectady County Chamber of Commerce. (6) The Schenectady Economic Development Corporation. () Resrdents living wthin she boundaries of the Schenectady/Gienviiie Economic Development Zone. (3/ Businesses coated within the boundaries of the Scienectady and/or Genvi!e. (/ Organized abor fio The nankng community of the Economic Development Zone. http:/rwwwecode3b(Lcom!prmtJSC090 I ?guid=8685304 1/22/2014 19 City ot Schenectady, NY Page 1 of 1 City of Schenectady, NI Wednesday, January 22, 2074 Chapter 32. DARE ADVISORY COMMITTEE § 32-2. Membership. [Amended 11-12-1991 by Ord. No. 91-50] The DARE Advisory Committee shall consist of twenty (20) members appointed by the Mayor and three cx officio members consisting of the Mayor, Council President and Police Commissioner. t nt p euode360 Lom prnt. SC 0901 idS6Sô 20  I J CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 213/2014 TO: COUNCILMEiiBERS FROM: Peggy King SUBJECT: RFP Process Discussion Backaround Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY___ K LegKative Data & FosLegs1aton Request Form Mail Mergedoc  CITY OF SCHENECTADY REQUEST FOR PROPOSAL PROCESS GUIDELINES - FIRST DRAFT A request for proposal (RFP) is the earliest stage in a procurement process, for obtaining necessary commodities or services. The RFP process invites potential suppliers or professionals to submit a proposal for the commodity or service that an organization needs. The RFP process makes the acquisition of the necessary commodities or services systematic and competitive and makes it simple for an organization to select the best option from multiple providers. A RFP is not just a request for a price estimate, but rather is a request for a detailed report that includes basic company information and history, technical abilities, pertinent experience, proposed team members and current work loads. Through the RFP process, firms have to compete to provide the best proposal for the commodity or service in question in order to win the buyer’s business. This allows the buyer to examine multiple options for the best combination of quality, terms, service and price. The City of Schenectady follows an RFP process that is similar to the process used by many other municipal, state and federal agencies. The basic RFP process is generally tailored to the needs of each project or purchase to enable the City to receive the best information for selecting the best proposal to provide the City with the needed commodities or services. The basic steps in the City’s process for an RFP are: The Department head, where the need exists, develops an RFP that identifies the need by scope of services or commodity information, specifies response proposal requirements, provides the selection criteria that all proposals will be rated on ard establishes the schedule for this process. • For response proposal purposes, each RFP shall specify the maximum number of single sided pages (not including experience information), font size, margin size. In addition, it shall be stated that the proposal shall be separated from the experience information. It shall also specify that if all of the proposal requirements are not met, the proposal will be considered invalid and rejected by the review team. • The City shall advertise the RFP appropriately (various options, for example, Bidnet, Gazette, etc.). 22 • The City will establish a review team. This would include a review team chairperson and the members of the team decided on by the chairperson. The chairperson should be the Department head from the area of the need. The rest of the team should be made up of people that are knowledgeable on the subject topic. It is recommended, but not required, that at least one of the team members be a person that is not an employee of the City. The team should be a minimum of three people and a maximum of five people. Additional people can be used as support for the team at the discretion of the review team chairperson. • The City Council may designate a member of the council that will function as their designated representative for y RFP process. That person, or another designated City Council representative, can be included on the review team as an ex-offlcio member of the review team if the City Council wishes. The review team chairperson shall contact the President of the City Council to determine who will be the Council representative for all RFPs or for this individual RFP. • Ultimately, the review team chairperson shall inform the designated person from the City Council of the makeup of the review team and the proposed seiection criteria for review of the proposals. The identity of the review team, except for the chairperson, shall not be made public. Each member of the team will be assigned a number and that will be displayed on all evaluation documentation. • A numeric evaluation sheet for each review team member, containing a space for the score of each selection criteria for each proposal, shall be developed by the project review chairperson. Each of the selection criteria should have a maximum score identified on the sheet as determined by the review team chairperson in concert with the designated person from the City Council. • The review team chairperson shall establish a review time frame, When the evaluations are completed by each scoring member, the review team chairperson shall convene a meeting where all scoring shall be discussed. • if the review team chairperson and the team are satisfied with the determination of a recommendation from the numeric scoring alone, the review team chairperson would contact the designated person from the City Council to discuss the team recommendation and the process in general. With the Council designated person’s concurrence, the recommendation would be presented to the entire Council for approval. 23 • If the review team chairperson and the team would like more information from the proposers to make the recommendation, the team would establish a “short list” of proposals and conduct interviews with these “short listed” firms. After the interviews, the review team chairperson shall convene a meeting to discuss the results of the interviews and determine the team’s recommendation. The review team chairperson would then contact the designated person from the City Council to discuss the findings and the whole process in general. With the Council designated person’s concurrence, the recommendation would be presented to the entire Council for approval. • Upon the approval of the City Council, the review team chairperson shall notify the selected firm in writing. He/she shall also notify the other firms of the outcome of the process and that they shall have the opportunity to debrief their proposal with the review team chairperson. The City shall not name the selected firm in the notification letter to those firms not selected, nor shall the City discuss or provide specific information to one firm about another firm’s proposal. • Once this recommendation is approved by the City Council, contract negotiations, including costs and schedules, would begin with the selected firm. The review team chairperson shall be responsible for conducting this negotiation in accordance with City policies. • The review team chairperson shall inform the designated person from the City Council of the results of the negotiations. wiw 1/31/14 24  REQUEST FOR PROPOSALS EVALUATION SCORING GUIDELINES e All evaluation scoring should have two components and the relationship between factors should be decided upon by the Chairperson of the review team and City Council representative. The components are cost and technical qualifications. The guide for weighting these components and the factors within the technical qualification factors are: COST: 20% to 40% TECHNICAL EVALUATION: 60% TO 80% Under the Technical Evaluation portion the guide for indMduai factors and their percentage of the total is: • Approach and Understanding of the project 30% • Strength of the Project Team 25% • Firm and Project team experience 20% • Availability of the individuals on Project Team 15% • Misc. a Firm Location, Organizational structure, etc. 10% These factors can be modified or expanded upon by the Chairperson the review team and the Council representative. 25  /1 CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Government Operations DATE: 2/3/2014 TO: COUNCILMEIiBERS FROM: Lees a Perazzo SUBJECT: Resolution Recognizing Black History Month Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY___ K:Legisiatve Data & ForrnsLegisIation Request Form Ma’t gedoc  / I Chad Putman From: Leesa Perazzo Sent: Monday, January 27, 2014 4:48 PM To: Chad Putman Subject: For next cycle Can y out a CR request for Black History Month next committee meeting. Thanks! Leesa Sent from my totally cool ipad!  City of Schenectady, New York LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: Claims DATE: 1/28/14 * TO: Members FROM: John R. Poister, Esq. SUBJECT: Amica Mutual Ins, Co a/sb SOFIA v. City of Schenectady TO BE PLACED ON COMMITTEE AGENDA OF: 2/3/14 TO BE PLACED ON COUNCIL AGENDA OF: 2/ 10/14 yuatiQp/Aalsij Recommendation: LEGISLATION WILL BE PREPARED BY: Law 28  C - CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Claims DATE: 2/3/2014 TO: COUNCILMEMBERS FROM: John Poister SUBJECT: Tax Cert 1752-1754 State Street Realty CoW, LLC - Background Information: E valuationfAn alvsis: Recommendation: LEGISLATION WILL BE PREPARED BY___ K:LegsIative Data & Form sLegsf ation Re uest Form Mail rgedoc  -J CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Claims DATE: 2/3/2014 TO: COUNCILMEMBERS FROM: Carl Falotico SUBJECT: Aragosa v. City of Schenectady BAR Background information: Evaluation/Analysis: Recommendation: More Information on Building Permit requested LEGISLATiON WILL BE PREPARED BY____ K:\Legislative Data & FormsLeislation Request Form Mail rgedoc  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Claims DATE: 2/3/2014 TO: COUNCILMEMBERS FROM: Vince Riggi SUBJECT: Disc EMS reimbursement from Mohawk ambulance - Background Information: Evaluation/Analysis: Recommendation: Table to 02-03 More info requested LEGISLATION WILL BE PREPARED BY KLegsatwe Data & FosLegsetion Request Form Mml ergedoc