City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Tuesday, February 16, 2016 5:30 p.m. Room 110 The Council President reserves the right to add or delete any agenda item prior to Committee Meeting. SURA Meeting Finance Deborah Public Service & Utilities Carl Government Operations David Administrative Efficiency Development & Planning the _ .... _.J Marion jJ{\,·tPfi-,P Senior Leesa Perazzo John IVH)Ot~)O\len~n Review - "-,va,,,.,,, 6 Carl 5 Purchase of Six for L/-.."uv"" Jaclyn Mancini 6 ABAC Demolition & Debris Removal Jaclyn Mancini 7 Sale of 32 Eagle Street Jaclyn Mancini 8 Sale of Campbell A venue Jaclyn Mancini Claims 1 Settle Claim - Geico aJs/o Luis Lopez Carl Falotico 1  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COIVIl\tflTTEE ASSIGNMENT: FINANCE DATE: FEBRUARY 16,2016 TO: City Council FROM: Deborah W. DeGenova SUBJECT: 2016 Budget Re-Appropriation TO BE PLACED ON COIJNCIL AGENDA OF FEBRUARY 22, 2016 as it Specifically, if Department Staff temporarily working out inspection capabilities, Department will responsibilities. budget will Evaluation!Analysis: re-appropriation is budget neutral as well as within the Codes Department. This is because the City budgeted for a retirement payout in 2016 to the City's Electrical Inspector who has advised that he no longer plans to retire during 2016. 2016 Current Revised Available Budget Budget Budget* 2  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Public Service & Utilities DATE: 2116/2016 TO: COUNCILl\1EMBERS FROM: Carl Falotico SUBJECT: Mohawk Harbor street names Background Information: The development at Mohawk Harbor will lead to the creation of new streets, some of which are intended to become City owned public streets. These streets will need to be formally accepted and named by the City. The street acceptance cannot take place until they are fully constructed, but the developers are requesting the City approve the names beforehand. Evaluation!Analysis: The Council can pass a resolution accepting the proposed street names on the attached map. Recommendation: LEGISLATION WILL BE PREPARED BY_-!L=A~W!..!...-_ _ __ 3  I nTIL SH££T ~ ! IIa-tA WK HARBOR R£DEYEJ.OPIIEN T SITE ; SCHENECTADY, NEW lO'i'K 4  Co - / CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Government Operations DATE: 2/16/2016 TO: COUNCILMEMBERS FROM: David Fronk, Director of Operations Eric Shannon, City Junior Civil Engineer SUBJECT: Calling for a public hearing to consider an amendment to city ordinance to allow for the installation of: 1) Electric Vehicle Supply Equipment (EVSE) 2) Solar Power Equipment Background Information: These zoning changes to the city ordinance are being requested to meet requirements of NYSERDA (New York State Energy Research and Development Authority) that would allow the City of Schenectady to apply for funding through (CGC) Cleaner Greener Communities. Evaluation!Analysis: These changes to the city ordinance are necessary to allow for the requirement that a specific pennit be used to install EVSE and/or solar power equipment on either residential or commercial property. The city Building Inspector, Eric Shilling, has read, reviewed and supports these changes. Recommendation: The Engineering Department recommends the amendment to the city ordinance. LEGISLATION WILL BE PREPARED BY_ _ Law_ _ 5  /JE -/ CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Administrative Efficiency DATE: 02/16/2016 TO: COUNCILMEMBERS FROM: John Polimeni SUBJECT: Disc - Tax Bill Changes Background Information: See attached (*indicate changes) Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __ 6  r-I~"AL T!:AI'(: U1/U1/~U10 - 1~"1/~U10 CITY OF SCHENECTADY PROPERTY TAX BILL WARRANT DATE: 10/29/2015 BUREAU OF RECEIPTS 518-382-5016 PROPERTY LOC: 215 STARR AVE CITY O.f: , SCHENECTADY ESTIMATED STAre AID SCHOOL: SCHENECTADY NYS TAX & FINANCE CNTY 35,944.684.00 CITY 11.205,994.00 DISTRICT CODE: 569 PROPERTY CLASS: SNGL FAM 60.40-4-68.1 ROUSEC: 1 WEllS FARGO BANK NA PARCEL DIMENSIONS 1 HOME CAMPUS FRONT: 60.00 DEPTH: 70.00 DES MOINES, IA 50328 BlUNO. ~ BANK CODE 17472 421500 WFoo PROPERTY TAXPAYER'S BIU OF RIGHTS: THE ASSESSOR ESTIMATES THE FUU MARKET VALUE OF THIS PROPERTY AS OF J.UlY 1,2014 WAS: $76.116.00 . THE TOTAL ASSESSED VAlUE OF THIS PROPERTY IS: $92,100.00 THE UNIFORM PERCENTAGE OF VALUE TO ESTABUSH ASSESSMENTS IN.YOUR MUNICIPALITY IS: 121.00% If you feel your assessment Is too high. you have the right to seek a reduction in thetUtu~. A publication en~ -Contesting your assessmenr is available at the Assessor's office and on One at www.tax.ny.gov. Please note tbat the period for filing complaints on the above assessment has passed. . . . . CITY TAX 31.385,500 . -.7000 92,100 13.8129 $1,272.17 STATE FED MANDATE 15,213.011 1.7000 92.100 6.6817 $615.38 CO ELECTION CHG $21.59 FLAT RATE SEWER $290.16 TRASH COlLECTION FEE 5224.00 FLAT RATE WATER $202.89 ARE PRIOR TAXES DUE? LJ YES-SEE BACK. FOR IMPORTANT INFORMA TION TOTAL TAXES DUE: $2,626.19 MAKE CHECKS PAYABlE TO: CITY OF SCHENECTADY. P.O. BOX 947, SCHENECTADY. NY. 12301-0947 OR PAY I"" PERSON: CITY HALL, JAY STREET. ROOM 190, S~HENECTADY.NY 12305 A.~AY ONllNE ATWWW:CITYQFSCHENECTAOY.C?~l, cmZENSELF SERVlq. NOTE! THERE IS AN ~DomONAl CHARGE FOR ONUHE PAYMENTS AND CREDIT/DEItT CARDS ONUNE OR: IN PERSON; ® D CITY OF SCHENECTADY TAX Bill; USE THIS STUB WITH YOUR PAYMENT ~DPAYMENTDUE: 07/0112016 :NALTY AFTER 07/15/2016 lL NO. 00017472 ~OPERTY LOC.: SiBIl 60.40-4-68.1 . CITY OF SCHENECTADY TAX Bill . 3 . USE THIS STUB WITH YOUR PAYMENT 4TH QTR. PAYMENT DUE: 10/0312016 PENALTY AFTER 10/1812016 BILL NO. 00017472 PROPERTY LOC.: SiBIl 60.40-4-68.1 4 5 STARR AVE 215 STARR AVE STALLMENT AMT. $656.55 CHEgTHIS INSTALLMENTAMT. $656.55 TEREST SO.OO BOX FOR A INTEREST CHECK THIS $0.00 BOX FOR A )TAL $656.55 ~~~ TOTAL $656.55 RETURN RECEIPT WELLS FARGO BANK NA WELLS FARGO BANK NA 1 HOME CAMPUS 1 HOME CAMPUS DES MOINES. IA 50328 DES MOINES. IA 50328 20a2016400017472200000656553 20a2016400017472200000656553 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .oI< • • .i ..... 7 .. r.ITV nl: <:r,",C~C"'T A nv T A V nil I : •••••••••••••••::::::••.:::.:.:.:.:.~::.... :-~: •.: ............................................... . IMPORTANT; IF THE BOX IS CHECKED ON THE FRONT OF THE TAX BILL, TAXES FROM ONE OR MORE PRIOR LEVIES REMAINED DUE AND OWING WHEN THIS STATEMENT OF Xr>J>J.:.-.J PREPARED. PAYMENT OF THE ARREARS SHOULD BE PAID TO: CITY OF SCHENECTADY, ROOM 100- CITY HALL, SCHENECTADY NY 12305. TO DETERMINE THE AMOUNT IN ARREARS CONTACT THE OF (SIS) 382-S0t6. CONTINUED FAILURE TO PAY ALL OF THE TAXES LEVIED AGAINST THE PROPERTY WILL RESULT IN YOUR LOSS OF THE PROPERTY. SENIOR CITIZEN, VETERAN TAX EXEMPTION: YOU MAYBE ELIGmLE FOR SENtOR CITIZEN OR VETERAN TAX EXEMPTION, FOR FURTHER INFORMATION, PLEASE CALL 382-5075 OR WRITE ASSESSOR'S OFFICE RM 8 CITY HALL, SCHENECTADY NY 12305 BY MARCH 1, OF EACH YEAR. IF YOU ARE DISABLED OR 65 YEARS OF AGE OR OVER, AND OWN A ONE, TWO, OR THREE FAMILY HOME, YOU MAY DESIGNATE AN ADULT CONSENTING THIRD PARTY TO RECEIVE DUPLICATE COPIES OF TAX BILLS AND NOTICES OF UNPAID TAXES. AN APPLICATION IS AVAILABLE AT THE CITY TAX COLLECTOR'S OFFICE ROOM 100 CITY HALL AND MUST BE FILED BY NOVEMBER 15 FOR THE NEXT CURRENT CITY AND COUNTY TAX BILL EACH YEAR. CAUTION: PENALTY CHARGES OF 1.75% WILL BE ADDED TO THE TAX BILL FIFTEEN DAYS AFTER THE DUE DATE, SEE ("PENALTY AFTER") DATE ON PAYMENT COUPONS. PENALTY CHARGES WILL INCREASE AN ADDmONAL ONE AND THREE QUARTER (1.75)% PER MONTH THEREAFTER TAXES MUST BE POSTMARKED WITH A VALID U.S.POSTAL SERVICE POSTMARK NO LA TER THAN THE AFTER" DATE TO AVOID A PENALTY CHARGE. PAYMENTS RECEIVED POSTMARKED AFTER THAT DATE, WITHOUT THE PENALTY, WILL BE APPLIED FIRST TO INTEREST. THE COMBINED TOTAL OF UNPAID TAXES PLUS INTEREST ACCRUED THAT REMAIN UNPAID AT THE END OF THE YEAR IN WHICH THEY WERE BILLED ARE SUBJECT.TO TAX SALE. PARTIAL PAYMENTS ARE ACCEPTED; HOWEVER PENALTY CHARGES WILL APPLY TO THE UNPAID BALANCE AS DESCRIBED AB6VE. PAYING BY MAIL: DETACH PAYMENT STUB, AND MAIL WITH CHECK PAYABLE TO CITY OF SCHENECTADY. MAIL TO: BUREAU OF RECEIPTS P.O. BOX 947 SCHENECTADY NY 12301-0947. IF A RETURN RECEIPT IS DESIRED, CHECK BOX. PAYING IN PERSON: OFFICE HOURS ARE 9:00 TO 5:00 (JULY AND AUGUST 8:00 TO 4:00) MONDAY THROUGH FRIDAY. ROOM 100 CITY HALL 105 JAY ST, SCHENECTADY NY. PLEASE BRING BILLS. WE ACCEPT VISA, MASTERCARD AND DISCOVER FOR AN ADDITIONAL FEE. PAYING ON LINE: PLEASE CHECK THE CITY OF SCHENECTADY WEBSITE FOR ON-LINE YMENTS. WWW.CITYOFSCHENECTADY.COM. GOTO "CITIZijN SELF SERVICE" AND FOLLOW E PROMPTS. NOTE: TBEIUlIS AN ADDmONALsBR.VJCECHARGE FOR.ON-L!NI PAYMENTS. 8  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Administrative Efficiency DATE: 02116/2016 TO: COUNCILMEMBERS FROM: John Polimeni SUBJECT: Disc - Employee Recognition Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __ 9  City of Schenectady Employee Recognition Program The City of Schenectady considers its employees to be one of its most important assets. The Employee Recognition Program is designed to recognize City employees who perform acts that exceed expectations in regards to conduct and service, as well as for tenure of service. Furthermore, the Employee Recognition Program is an effort to 'Create a Better Quality of life' for City residents by engaging our community and providing excellence service. The City's employees strive to carry out service values that include treating City residents with respect, exceeding the standards that residents expect, delivering value and quality service, and providing convenience. To reinforce these values, the Schenectady City Council will reward exemplary performance and dedication of the City's employees through the presentation of three awards: 1. Annual Recognition Awards 2. Immediate Outstanding Performance Recognition Awards 3. Service Awards Annual Recognition Awards Annual Recognition Awards are based on leadership, innovation, partnerships, and service and will be awarded to one employee and one bureau per year. The purpose of the Annual Recognition Award is to recognize: • Those employees and bureaus who promote the positive attributes of the City to the general public and the City's workforce. • Outstanding full-time and part-time employees and bureaus who embody the City's standards for service excellence and exemplify the City's core values. • Employees and bureaus who demonstrate individual achievement, contribution, and performance in their jobs. • Employees and bureaus who have instituted innovations which result in efficiency of operations and substantial cost savings to the City. Eligibility; All full and part time employees and bureaus of the City are eligible to receive the Annual Recognition Award. Previous year winners are not eligible for the current year Award. Nomination and Selection Process: Anyone can nominate an employee or bureau. Employees may be nominated unlimited times, but self-nominations are not accepted. Nomination forms 1 10 for the Recognition Award will be available on the City's website, from department heads, in the Mayor's Office, or from the Human Resources Office. Nomination forms will be accepted throughout year, but must submitted to the Human Resources Office by November 1. Completed forms for individual employees will be reviewed by a subcommittee consisting of the members of City Council and Department Heads. Completed forms for departments will reviewed by a subcommittee of City Type of Award: will be one winner per bureau and one bureau chosen per year. winner (both employee and department) will be invited to attend the City Council year, be winner will to "Wall of to in For will in personnel Immediate Recognition Awards are upon purpose of the Recognition Award is to and/or public service cost to self. III Employees who have performed job on a superior level. • Employees who have contributed to the development of enhanced community relations. III Employees that are retiring and have at feast 10 years of service in good standing. Eligibility: All full and part time employees of the City are eligible to receive Immediate not 11  Service Awards Service Awards are on tenure of an employee. Eligibility: Full-time employees the City with years of service or will Service Awards. Nomination and Selection Process: Employees be recognized through presentation a Service Award in five year (5, 10, Type of Award: An employee that receives a Service Award will be presented with a a service pin. 5 year mark will receive a 20 a receive program on an Award Announcements: Service Awards presented once a year at u,uvet:": Holiday luncheon or at a December 12  of Schenectady Employee Nomination Form Immediate Recognition Awards Immediate Recognition Awards are based upon exceptional circumstances associated with employee performance. The purpose of the Immediate Recognition Award is to recognize: • Employees who demonstrated and/or public without regard for cost to self. • Employees who have performed job duties on a superior level. • Employees who have contributed to development relations. • Employees that are retiring and have at 10 years of in good Nomination and Selection Process: to members Schenectady City Council by only. However, employees and City residents are encouraged to bring incidents that an award to the a be at use to an program. Nominee's Name 13  City of Schenectady Employee Nomination Form Nomination Justification: The following outline is provided to describe key qualities, traits, or characteristics of the nominee. 1) Describe how the nominee has demonstrated heroism and/or public without regard for cost to self. Give specific examples: on a 3) Describe how the nominee has contributed to the development of enhanced community relations. Give specific examples: 14 of Schenectady Employee Nomination Form 15  of Schenectady Employee Nomination Form Annual Recognition Awards are based on leadership, innovation, partnerships, and service and will be awarded to one employee and one department per year. purpose of the Annual Recognition Award is to recognize: /I and departments who promote the of the City's workforce. part-time employees and departments who embody and exemplify Bureaus year ""''''''00 or I Name or I Bureau Name Nominee's Department I (if applicable) I 16  City of Schenectady Employee Nomination Form Nomination Justification: following outline is provided to describe key qualities, or of nominee. 1) Describe how the nominee or bureau promotes the positive attributes of to the public Give specific examples: 17  City of Schenectady Employee Nomination Form Describe instituted innovations which result in efficiency substantial cost savings to City. Give specific examples: List any you is 18  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 02116/2016 TO: COUNCIL MEMBERS FROM: Marion Porterfield SUBJECT: Ceremonial Resolution - Friends of the Library Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __ 19  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 02/16/2016 TO: COUNCILMEMBERS FROM: Leesa Perazzo SUBJECT: Ceremonial Resolution - Ryan Whelpley - Union College Senior Background Information: Ryan was an intern with the City Clerk's office in 2015 and was recently named to CoSIDA Academic All District Team Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __ 20  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 02/16/2016 TO: COUNCILMEMBERS FROM: John Mootooveren SUBJECT: Update - Schenectady County Library Background Information: Presentation at the City Council meeting on Monday, February 22,2016. Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __ 21 OnlmtSS]lOn made 264-44 Residential and nNonresidential uses located in the C-4 22  CITY OF SCHEl'l'ECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: CDP DATE: February 11, 2016 TO: City CounciVSURA FROM: Jackie Mancini, Director of Development SUBJECT: Purchase of Six SURA Properties for Demolition Background Information: 807 Emmett Evaluation!Analysis: Since the properties are owned by SURA, the City needs to purchase the properties from SURA to complete the transfer of ownership. SURA is anticipated to approve the sale of the properties to the City at its February 16,2016 meeting. 23