City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Mnnt1.", October 2016 5:30 p.m. Room 110 The Council President reserves the add or delete any item prior to Committee nl1L>cmr.n SURA Meeting Finance 1 Perazzo 2 2 Wallin 4 5 6 7 Vince Riggi 8 Leesa Perazzo 9 Moratorium on Convenient Stores John Mootooveren 10 for 5 Winston  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Finance DATE: 10/0312016 TO: COUNCILMEl\1BERS FROM: Leesa Perazzo SUBJECT: Budget Hearing Schedule Background Information: See attached. Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __  of Schenectady Finance Committee Budget 2017 Proposed Budget Presentation Room 110 Time 5:30-7:30 5:30-7:30 Ma Weds/Fri 5:00-6:30 Mechanical Equipment Disposal & Various Boards & ,nir-nti"", Data  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Finance DATE: 10/03/2016 TO: COUNCILMEMBERS FROM: Leesa Perazzo SUBJECT: First Annual Back to School Classic and Community Day Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMlTTEE ASSIGNl\1ENT: Administrative Efficiency DATE: 10/03/2016 TO: COUNCILl\1EMBERS FROM: John Polimeni SUBJECT: CR - American Pharmacists Month Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __  OF SCHENECTADY REQUEST FORl\1 EvaluationlAnalysis: Recommendation:  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Health & Recreation DATE: 10/0312016 TO: COUNCILMEMBERS FROM: Vince Riggi 1 Jeremy Howard SUBJECT: Disc - Athletic Fields behind Mont Pleasant Middle School Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __  Legislative Request Fo.. na DEP1lRTMENT OF ENGINEERING CBRISTOPER WALLIN, P.E., ClTYENGINEER COMMITTEE ASSIGNMENT: t!1-t [»zvt DATE: October 3, 2016 TO: City Council f'{Lt.n~ FROM: Christopher R. Wallin, P.E., City Engineer e SUBJECT: Authorize the Issuance of Revocable Permit No. 610 to Raw Juice Bar for a Awning that hangs over the aty right-of-way with a minimum clearance of 8' at 177 Jay Street, Schenectady, New York. TO BE PLACED ON COUNCIL AGENDA OF: October 11, 2016 Background Information: EvaluationlAnalysis: Recommendation: Authorize the Issuance of Revocable Permit No. 610 to Raw Juice Bar for a Awning that hangs over the City right-of-way with a minimum clearance of 8' at 177 Jay Street, Schenectady, New York. LEGISLATION WILL BE PREPARED BY: Engineering CRW:cd  Legislative Req'llest Fo..an DEPARTMENT OF ENGINEERING CBRISTOPER WllLLIN, P.E., CI'l'Y ENGINEER COMMITTEE ASSIGNMENT: (It'()..l:Pv{ DATE: October 3, 2016 (6 10 TO: City Council \ 0 FROM: Christopher R. Wallin, P.E., City EngineerS SUBJECT: Authorize the Issuance of Revocable Permit No. 609 to True Blue for a Sign that hangs over the City right-of-way with a minimum dearance of 8' on the corner of the property at 934 State Street, Schenectady, New York. TO BE PLACED ON COUNCil AGENDA OF: October 11, 2016 Background Information: Evaluation/Analysis: Recommendation: Authorize the Issuance of Revocable Permit No. 609 to True Blue for a Sign that hangs over the City right-of-way with a minimum clearance of 8' on the corner of the property at 934 State Street, Schenectady, New York LEGISLATION WILL BE PREPARED BY: Engineering CRW:cd  Legislative Request FO"ID DEPARTMENT OF ENGINEERING CBRISTOPER WALLIN, P.E., CITY ENGINEER COMMmEE ASSIGNMENT: C,1yb..v.)j DATE: October 3,2016 ft ( TO: City Council (Cv> ~ FROM: Christopher R. Wallin, P.E., City Engineer ~ SUBJECT: Authorize the Mayor, or his designee, to enter into an Agreement with New York State Department of Transportation (NYSDOT) for the "Element Specific Bridge Repair, Altamont Ave over CSX/Amtrak & Pedestrian Bridges over 1-890, City of Schenectady P.I.N. 1760.15" TO BE PLACED ON COUNCIL AGENDA OF: October 11, 2016 Background Information: The Capital District Transportation Committee approved the City's application for the "Element Specific Bridge Repair, Altamont Ave over CSX/Amtrak & Pedestrian Bridges over 1- 890" as part of a recent project solicitation. The City then solicited for qualifications off of the current Local Design Service Agreement list and after a thorough evaluation of the responses selected and negotiated a scope of services with MJ Engineering and Land Surveying, Pc. This requested was then submitted to the NYSDOT for authorization to proceed. NYSDOT has reviewed this scope and upon execution of this agreement, the City can proceed. Evaluation/Analysis: This agreement will authorize the City and in turn MJ Engineering & Land Surveying, PC to begin Scoping and Engineering Services to evaluate the condition of the bridges. Funding will be reimbursed to the City at 80% Federal with a 15% Marchiselli share and a 5% City match. The proposed cost for this work is estimated at $118,000. City funding will be from a Capital Budget Code that will be made especially for this project. Recommendation: Authorize the Mayor, or his designee, to enter into an Agreement with NYSDOT for the "Element Specific Bridge Repair, Altamont Ave over CSX/Amtrak & Pedestrian Bridges over 1-890, City of Schenectady P.I.N. 1760.15" LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd  19, 6 Mayor Gary McCarthy PIN 760.15, 0035368, Element Specific Altamont Ave. over CSXlAmtrak (BIN Pedestrian Bridges over 1-890 (BINS Schenectady, O;;:rt,,,,nj<!>rt':li'hl I::n(::lo~;ea is agreement and resolution required for the above subject project. These documents need to be enacted by the City Council in order for NYSDOT to provide approved Federal reimbursements for work to be accomplished on the Design Phase of the project (A) We have provided you with a single copy of the standardized Federal Local Agreement language, relevant Schedule A, and Schedule "B". Please keep these documents for your records. (B) We have provided you with a single copy of a draft resolution. The City should complete, enact and certify the resolution. You may redraft your own resolutions, but they must contain all the necessary clauses the enclosed version. Please do not change the wording of the resolution in any way without checking with this office first. Remember the resolution must the appropriation. ,; Schedule A (7/16) Press F1 to read instructions in blank fields Page 1 of 3 SCHEDULE A - Description of Project Phase, Funding and Deposit Requirements NYSDOTI State-Local Agreement - Schedule A for PIN 1760.15 OSC Municipal Contract #: 0035368 Contract Start Date: I I Contract End Date: r I o (mmlddlyyyy) (mmlddIyyyY) Check, if date changed from the last Schedule A Purpose: ['gl Original Standard Agreement 0 Supplemental Schedule A No. Agreement 0 Locally Administered Municipality/Sponsor (Contract Payee): City of Schenectady Type: Other Municipality/Sponsor (if applicable): o State Administered Ust participating Municipality(ies) and the % of cost share for each and indicate by checkbox which Municipality this Schedule A applies. o Municipality: % of Cost share o Municipality: % of Cost share o Municipality: % of Cost share Authorized Project Phase(s) to which this Schedule applies: ['gl PEJDesign D ROW Incidentals o ROW Acquisition o Construction/CIICS Work Type: SR REPAIR County (If different from Municipality): Schenectady Marchiselli Eligible I25l Yes 0 No (Check, if Project DesCription has changed from last Schedule A): 0 Project Description: Element Specific Bridge Repair, Altamont Ave. over CSXlAmtrak (BIN 2203120) and Pedestrian Bridges over 1-890 (BINS 2256670 & 2256680) Marchlselli Allocations Approved FOR· All PHASES All tota~ wHt calculaieautomatfcally; Check box to indicate Project Phase change from last State Fiscal Year(s) TOTAL Schedule A PEiDesign ROW (RI & RA) Construction/CIICS o Cumulative total for all prior SFYs $ $ $0.00 $ 0.00 ~------~ o Current SFY $0.00 ----------~~r----------_+------------~----------_+--------~ $0.00 $0.00 $ 0.00 I Authorized Allocations to Date $ 0.00 $ 0.00 $ 0.00 $ 0.00 L~======~==========~~==================================~== A. Summary ~~~~8:~~~~HISELU, Program Costs FOR ALL PHASES For eachPINPIScaI Shafrj.below, shoW ClJfT8nn:rosll~an it] Show the old costs frcim thepretlJous Schedule A on the row indicated as."OJ(t" An totals will calculate LOCAL DEPOSIT "Current" or FEDERAL STATE LOCAL PIN Federal AMOUNT "Old" entry Total Costs Participating MARCHISELLI Matching Fiscal Share Funding (Required indicator Share Match Share only If State Administered) Current $ 0.00 $ $ $ $ J Schedule A (7/16) Press F1 to read instructions in blank fields Page 2 of: NYSDOT/State-Local Agreement - Schedule A . Sf SUmma,.yof;. .. . .. . ng . NOn"aUoeated · . . . .. . . . Cqsts> fO R ALL PHASESFdr'eachP/~Rs'CalShaf8. shOw·~CostS. onthe .roWS.~Jt/ated aS -culreni ~ s~lheC1ki~&ftumth8pnMousSct7edui8Aonth8~ Ind1cated as. "01d;~ AlltotalswilrcaJculat8aiJtolnaticalty.:·· . .. . . ., :... . ....... • . • .. .. . . ... . . 'Current' Other or 'Old' PIN Fiscal Funding Source TOTAL Other FEDERAL Other STATE Other LOCAL entry Shares indicator 1760.15.121 Current NHPP $118,000.00 $94,400.00 $0.00 $23,600.00 ~c~' [bcal Dep08lt(a) from Section A: ,. $ 0.00 -. Additional Local Deposlt(s) ~ $ Total~oc-aIDep08lt(s) $ 0.00 I .'.. D... Tot~l: project C()sts Total STATE Total Total FEDERAL MARCHISELLI Total OTHER Total LOCAL ALL SOURCES Cost STATE Cost Cost Cost Cost $94,400.00 $ 0.00 $ 0.00 $23,600.00 $118 ,000.00 Po nt o' Contact for Questions Regarding th s Name: Deborah Lolik Schedule A (Must be completed) ,_c ' ',', Phone No: 518-485-9410 See Agreement (or Supplemental Agreement Cover) for required contract Signatures.  A Footnotes: Master however for This allows one and V and VI will be authorized with construction funds. After approval and NEPA concurrence, we are able to ask for V and VI. IN SUMMATION: WE NOW HAVE TO GET r-r-r,r-n AUTHORIZATION DETAILED DESIGN ANY IF ARE WILL BE At this time the share of costs identified federal aid funding in this is to be provided the Municipality. No subsidy or portion of that local match is provided by New York State=s Marchiselli or this contract at this time. this Agreement does not assure that any Marchiselli aid I-'rl'\.<:>,...t or hereunder will be authorized or available in the future. If the the of aid under the Marchiselli and such aid is the !!,omont", submit an for ft"!;>Y£'n.,,,a, authorization for such is and the Municipality aid. then would Marchisell! aid be available to the affected 1-'I"I'\,<:>,...t  ;:o,elDtemlJer 28, Council Transfer to ". .• ••" .. e Properties to the Schenectady Urban Renewal  09 lansing St 633 lansing St 49.39-2-31 835 Bridge St 49.39-2-5.2 591 Lansing St 49.40-2-1.1 804 Strong St 49.40-2-18  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASS IGNMENT/J1 y1>zvff ~ DATE: September 28, 2016 TO: City Council FROM: Jaclyn Mancini, Director of Development SUBJECT: Accept $960,161 in Grant Funding from FEMA for the Expansion of Gateway Plaza Background Information: FEMA has awarded the City a grant of $960,161 for the acquisition and demolition of the following properties: • 18 State Street • 10 State Street • 116 Railroad Street • 108 Railroad Street Evaluation!Analysis: Per FEMA grant requirements, this land is to stay undeveloped forever aside from some minor landscaping and walking paths. Together, these parcels serve a major purpose in allowing us the ability to expand the footprint of Gateway Plaza. There is no required match. Recommendation: I recommend that the City Council accept an amount not to exceed $960,161 in FEMA grant funding for the acquisition and demolition of previously mentioned properties and for the eventual use in the expansion of Gateway Plaza. LEGISLATION WILL BE PREPARED BY _ _-=L=a:.::.:w:...:D::::..:e~p:.:::a::-:rt:.:...:m..:..:e:.:..:n:..:.t_ __ COMMITTEE September 28, 2016 TO: Council FROl\f: Development SUBJECT: Authorization to Transfer 739 and 764 Eastern Avenue to the Capital Bank Evaluation!Analysis: Recommendation:  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 10/0312016 TO: COUNCILMEMBERS FROM: Vince Riggi SUBJECT: CR - Italian American Heritage Month Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 10/03/2016 TO: COUNCILMEMBERS FROM: Leesa Perazzo SUBJECT: Ceremonial Street Naming Process Discussion Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ __ _ __  No. the t )  review under .:sUbsl~ttOn a 0 ..''''''''''''''.... geJrte£aJ '- ...... 'U ....LVU not less than once the week within which the is to be held. h"'':>nna shall be held Council on the oo)oosed street name ~",.up" ..... The Council may approve or application for a street name change upon determination of the best interests of the If Council denies the application, it is filed with no ideration, and the name and street shaH not be considered again under this If  individuals of the street int,.rnffil'f> Cl[}mespofl,detlCe, or  and shaH be the Planning reSUUiIUUIl, provided ""'"r.,ctt'<l to name or rename any street as it may The  and final other unsuitable for reasons. and con:tlgllrat:!On, streets blocks or curved.  streets a base line. Numbers shall be number one. numbers. The owner of each house or v'''''~"u'''' of Norwich shall display thereon its nP..',t ...·rl by the New York macm:aole and shall be  CITY OF SCHENECT ADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 10/03/2016 TO: COUNCILME:MBERS FROM: John Mootooveren SUBJECT: Moratorium on Convenient Stores Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __