City Council Committees

CHENECTADY CITY COUNCIL COMMITTEE AGENDA for Mnl'1't'I~V October 2016 5:30 p.m. Room 110 fJrA!:;friA.nt reserves the delete any SURA l\tleeting Perazzo Rachael Ward Rachael Ward 8 A"U,",UUvL Ward 9 Rachael Ward 10 Street Rachael Ward 11 Winston Ave. ..l'\.",-ua'-l Ward 12 335 Carne Street Rachael Ward 1  CITY OF SCHENE CT ADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Administrative Efficiency DATE: 10/1712016 TO: COUNCILME:MBERS FROM: John Polimeni SUBJECT: CR - Clergy Appreciation Month Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __ 2  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Administrative Efficiency DATE: 10/1712016 TO: COUNCILMEl\1BERS FROM: John Polimeni SUBJECT: Disc - Smoke Free Cars - Person Less than 16 ylola Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __ 3 4  approved budget as important statewide pnlrnr,r'PTnPlrlf nrr" ...."'''' I '"I'''~.,.'vaJ, please contact the 5  o Contract Required for Grants nder 50,000 approval leiter ' notice 0 authorization to initiate project actiVIty on or alter the: effect! e date taled and to mcur Ii ed ID your pp cd budget. Before mcumng any project reJated co plc:a.se log onlO eQram and rc: lew }our appro cd grant and budget.ilcm activities andlor co I may have: been reduced or demed dunng the re\'1 '011 proc . Onl Ihose item and co appro ed in your granl and budget are eUgible for rcimbursemen ppm al ofllu . pro ect I ub cello the term and condillo forth m the gran - Project e funded for one year Ilnd mu coin Id with the (deral fiscal year. With a start date of October ) and an end date of Seplember O. B em and appro\cd by the G C' beJOrt the nnot incr the dollar amount ohlle gram award. P reimbur;ement pr gram. Grant recipien incur the co ofthc project accordmg to their appro cd budget and then ubrrul requ for reIMbursement to the GT C. laim for paymen reimbursement requests mu.'it be for act e. pendttu and be ubmittcd on a quarterly basis. P ymeru is issued through the ew York Slate Comptroller's Office, II costs musr be documented and the claim for payment relmbu menl reque must be ubmitted through the eGrants em The Claim for Payment , form generated through the eGran y tem must be pnnted. gned. dated and m Jed With pporting documentalJon to: ew York State Governor's Traffic Safety Committee, ttn: ccounbn& nit. 6 Empire we Plaza, Room 4108, AJbany 1222 , The chum for payment reimbursement requ m be bmiued through the eOrant em and the documentation mailed (po Imarked) t the GTS b the due dales Ii cd in the Claim for Pa ment Insb'UCtion Guide. which is available on the afeNY.ny.gov Forms" page. The deadline for ubmlltJng finaJ chum for payment retmbursement requ t for all c incurred dunog the grant year, Octo~ ItO (ember 0, i. Oct her 31 . laim for payment retmbursement requ mu be ubmined through the eO 'gned and dated IlIm for Payment form Wlth UpportlOg documentation mu be mailed (postmarked to the GT the aliona) Highway Traffic afely dmim lion HTSA) will not ~imbur.;c: late claim WhtJe we do DOl mtend that cos go un-relmbun.ed_ grante mu t claim co promptly or be ub'ect to non-reimbursement. Reimbursement and documenc:ation requ~merus are outlined in the GTS ·s Claim fur Payment lnstrudion Guide, which is available on me SafeNY.ny.gov "Forms" page. ommodlty orders and equipment reqUIred to conduct the projcct actl Itle<; ribed in the grant narran e must be received by July 31. EquJpmeot that costS 5.000 or more per item n« prior written appro aI from the GT C and the NH A, The item beUlg approved In the grant d notl'lXan It h been appro cd by the HTS You must contact the GT 10 obtain the wrillen approval before the Item I purchased. report d final p ~ report n 0 funded pro m tbe su mltted through t y did nOl conduct t unded actiVIt pro r ~pon and fi I progr tatmg are requi cd he enu-annual progr repan I proge; , report I, doe b Octo PI nole that the Pollee Traffic ecvlce n er my prograrru h \.e addlUon I rcporttn requucmcnt Ih are umque to that program. Plea: rcf4 10 th PT Ov I lJ ·c p e and the Pr gram 0 rvte p ge Ilhin chpr po I to view the 'fic rcponm requirem nforth program and the report due TOIJUNG - The ' C the right to coodu dunn the grant year Qr within 3 er the end of lhe grant The GT C afT 111 con enim e oflhe GT nd th p ~ect ' dll'cclor or d I 6  Gr D All . . 1DIIIa,menllCtivitt includinl the submission of proaraI repons. claim for payment reimbuncmcnt requcsb Ind project modificcion n:questS II take pIKe tbrouah the c<iranIs system. For directions on bo to submit pIOIIaI reports, claim for payment mmburSClllenl requcsIS and project modificMion rcq plasc 10, onto tile eOrIIJIS S) click on the Trainia. MaliBU!'h''', the top of the pile. Please your orpmzIIion eoatact lDf'ormadoa in the eGrIms em by 101"1 to the y Profile and M) Orpuizllion OrpniDaicms 1IIUIII ClIp their c:maca information up to date, apcciaI1y CIIlIillddrases to ensure imponanlllUlOUllCClDCll &om the GTSC' \ia email Ire reca cd. ((you ha a spem filter pleae add the aMil domain dmv.ny.1O 10 your r ofapprowd_.:n. Project Din:cton may add additional people to Ihcir orpnization needed. When adelia, .. members 10 rep. . exlJlbW membcn. plcMe rancmbcr that ap:ncy members be added to the curn:at 'pat proposals. Project CID add new IICDCY members to tile current yar'. pant propo!II1s by usina the MaapmenI Tooa. l Add People liale widIia the propoIII. e............ ·n q i enrolled in the cPa ProirIm. 01 information reprdina the ..e ConlptloHer's . • bttp:IIWWW.os.S"'tny·""cpayOgd£' him or 74-<4032. 7  DATE: TO: BE PLACED LEGISLATION PREPARED BY_ _-'C; . ,;o;.,; or. o.; p..... or;;..;a.....t.... ....o......u=n....c=il io....n.....C 8  1< 81D !:IUI\1\IAR\ fABVLAflON SHEET BUREA U OF PURCHASE Recehed h"t he CO'l:\IITTfr. 0'1/ BIDS nfThe Cit, nfC;chcnectad" 'IIY at 10:"'0 A,\I . Da,!ij!ht S:l\l n~ T ime on the 24th dB,' of \U I!U ~ I. 20 16 RFB,RM· 16-150 Illth for 100' \erial Tower Platform Fire \pp arutu'i ITDI P.\ \ ITDI DESCRIPTIO'll BIDDER ~O . BIDDER "10 . .;J.. BIDDER NO • ..3 Quantlt) l'l IT - '110. EXTE:"iSIO:"J EXTENSION EXTENS IO N : 1 UII~e bid 1 S $ $ r:-Q.~{;- Total Bid Amounl , S I lao Pol on s S I '3 '" ,f!7.. :-~.~ Bidder 2 J I Compon,' .... me t\(Jdr('~'i \I a .'\(.1,tf l\'Ult ... \ . J (\;10 '.l.1. D ;t "'v' i\ d my ("'\ ': £J, fO:',-. fiY1:Jh': /, 1 t'l Ii tY~ r /'"1L ....... L. 'f.t I I'r I.Ir(.(' I· " (~,,", 1,7t, } .... { . :2... , ~~".-t U,~~ l-hLlt1~ ~II./ I 1-1../. ~3 Bid Bond j.A.I{' I~I~ (~ICII,\L..O - Certified Check CPLQJY-~~ 9 10 certifies that he/she has examined and Bid RESERVES THE RIGHT words: 11  TO BIDDING OTHER INFORMATION PERTINENT TO THIS BID. FAILING TO COMPLY THE ABOVE SHALL CAUSE BID TO BE REJECTED CONSIDERATION NOT BE GIVEN BY THE OF SCHENECTADY. BE 12  August 24,2016 City of Schenectady Purchasing Department City Hall 105 Jay St. Schenectady, N. Y. 12305 Ref: Apparatus Bid Proposal- Aerial Dear Mr. McIlravy-Ackert, Rosenbauer America of 100 Third Street, Lyons, SD 57041, and Garrison Fire & Rescue Corp. of 3334 Route 23A, Palenville, New York 12463, our Sales Representative for your area, are pleased to submit the enclosed proposal for one (1) Rosenbauer Cobra MidMount Aerial Platform. Our proposal dated August 22, 2016 has been tai lored around your parameters and we are confident that you will tind it closely parallels the design, quality, and performance criteria of the equipment indicated in your specification. Our proposed apparatus includes One (1) Rosenbauer Aluminum Fire Apparatus Body with a Rosenbauer Commander Custom Four Door Chassis, 100 ft. Rosenbauer Mid Mount aerial platform, Hale 8G 2000 GPM Single Stage Side Mount Pump, 300 Gallon poly tank and miscellaneous loose equipment as specified within our proposal. Our net price F.O.B. Schenectady, NY is One MilJion One Hundred Thirty Thousand Eight Hundred One Dollars and Zero Cents (1,130,801.00). The unit proposed will be completed within approximately 365 calendar days after award and signing of the contract or receipt of an approved purchase order. Bid prices will remain valid for sixty (60) days from date of bid opening. Note: Prices listed are less any applicable local, state or federal taxes, which may be applied to the apparatus proposed. These items if applicable, shall be paid by the City of Schenectady. The completed apparatus shall be delivered to the Schenectady Fire Department by Garrison Fire & Rescue Corp . .0. Box 30 (800) 287 -2206 3334 Route 23A (518) 678-2281 Palenville, NY 12463-0030 Fax (518)678-5576 Email: sales@garrisonfire.com 13 www.garrisonfire.com 14  51! u r of Schenectady, New York Balloon Due Date: 15 BID SUMMA R" TABULATION S II EET BUREAU OF PURCHASE Rcceh cd b\ Ih e CO"'lJrTE£ 0:"1 BIDS o( fhe ("ih of ~chcnccHld\. '" :11 10:30 .\.~1. Du\ lI~hl Sa\ In~ Time on Ihe 24lh day o( .\ugu~l. 1111 t\ RFB·RM·16-151 Bids (or Custom Pumper Truck Fire Apparatu'i I ITDI PA' I1" E.\1 D£SC RII"T10:"1 BIDDER .... O . .,l BIDD ER .' 10 . Gil-- BIDDFR "\O . ..J Quanti!) L'l1T :'110. EXTEXS IO ~ ~ EXTENS IO!'l EXTEXS1O:'<l' 1 :Oase hid 2 II \ ~ N 1'1 s I 9-&-'( ~ ty 3~ S'lG CJW' S 1,0Ct0t ~ao- s ~ , , . Tol:! 1 Bid Amount S S S t, '~ Oiddtr (omplln~ ;\amc AtJdn",s Bid Bond Canlfled Check 1 ~l -rt-"dt...c r\. (u.. ,,,,, I t ( ,'\.I {Jl t..;:.., 1 \m\ l r. (1.1 L-,fBet r Uti) 2 '-'1l A .~ ... Y\l~ 3 ot,L<:..£ .., \.. , •• -l r .:t .. '2.. -, III I' -v llLl I Oy....) 3 \ C) VZL('\\/ c~~ 1 , 16 17 18  NOTICE TO BIDDING OTHER INFORMATION PERTINENT TO THIS BID. FAILING TO COMPLY WITH THE ABOVE SHALL u,-"j'->I- BID TO BE REJECTED AS INFORMAL CONSIDERATION BE THE OF SCHENECTADY. 19 rosenbauer 20 21  Garrison Fire & Rescue rasE!nba ity of Schenectady, New York Balloon: Balloon Due Date: 22  Schenectady Legislative Reqnest Form FROM: Finance Dept. REPLACED of :sctlelli;:ct,WV documents with ~"""H'5 the terms and rr.,-",."",,,,,, LEGISLATION WILL BE PREPARED BY_ _..;;;C;;..;;o;.::..r"",po=r:...:;a::..::;;ti:..;;o=ll-....;C:;..;o::;.;;u=ll;;.;::c=il 23  FINANCING PROPOSAL Requested by Garrison Fire & Rescue Corp. Representinq rD!il!nbauer Presented To (As lessee) City of Schenectady, New York Down Payment: Amount Financad: lease Term: Years First Payment Date: 9130/2011 Payment Frequency: Quarterly lease Rate: Paymellt Amount: $40,912.50 Balloon: Ballooll Due Date: 9/30/22 9130/22 Pricing; a lesse proposal for the payment straam(s) indicated above. any of the information identified above are not correct, please advise that we can determine if a new proposal required. Other important elements of this proposal are: 24  FINANCING Garrison Fire & Rescue rDsE!nbilUl!r City of Schenectady, New York Payment Date: """m,,,,,! Frequency: Quarterly Lease Rate: Payment Amount: $44,249.57 Balloon: Balloon Due Date: 12115122 12/15/22 a lease proposal payment slream(s) indicated above. ~ any of !he information identified above are please determine if a new proposal is required. Other important elements of this proposal are: 25  Development & Mancini, Director Development t"r~[}DC)Sea Amendment to a Public 26  Legislative Request FO"ID DEPARTMENT OF ENGINEE1UNG CHRISTOPER WALLIN, P.E., CITY ENGINEER. COMMnTEE ASSIGNMENT: Crt,i;b v{ DATE: October 17, 2016 TO: City Council p(~---- FROM: Christopher R. Wallin, P.E., City Engineer SUBJECT: Authorize the Issuance of Revocable Permit No. 610 to Raw Juice & Smoothie Bar for an Awning that is 9' 10" long, 32" high and 42" deep that will hang over the aty n right-of-way with a minimum clearance of 8' at 1 Jay Street, Schenectady, New York. TO BE PLACED ON COUNCil AGENDA OF: October 24, 2016 Background Information: Raw Juice & Smoothie Bar would like to put up an Awning that is 9' 10" long, 32" high and 42" deep that will hang over the City right-of-way with a minimum clearance of 8' at 177 Jay Street, Schenectady, New York (please see the attached application, picture, and an email from the Planning Dept.). Evaluation/Analysis: Attached please find the Revocable Permit Application and the pictures submitted for an awning on the face of the building located at 177 Jay Street, Schenectady, NY. Recommendation: Authorize the Issuance of Revocable Permit No. 610 to Raw Juice & Smoothie Bar for an Awning that is 9' 10" long, 32" high and 42" deep that will hang over the City right-of-way with a minimum clearance of 8' at 177 Jay Street, Schenectady, New York. LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd 27  City of Schenectady Department of Engineering Room 205, City Hall, 105 Jay Street Schenectady, New York 12305-1938 Office (518) 382-5082 Fax (518) 382-1050 Gary R. McCarthy Christopher R. Wallin, P.E. Mayor City Engineer REVOCABLE PERMIT NO. 610 The City of Schenectady hereby grants Revocable Permit No. 610 to Raw Juice & Smoothie Bar for an Awning that is 9' 10" long, 32" high and 42" deep that will hang over the City right-of-way with a minimum clearance of 8' on the corner of the property at 177 Jay Street, Schenectady, New York. a) The Awning that is 9' 10" long, 32" high and 42" deep that will hang over the City right-of-way with a minimum clearance of 8' on the face of the building at 177 Jay Street, Schenectady, New York b) Raw Juice & Smoothie Bar shall hold the City, its employees or agents harmless for any damage to the Awning resulting from their acts in performing of their duties. c) So long as the Awning remains in the City right-of-way, Raw Juice & Smoothie Bar shall carry, at THEIR expense public liability insurance in an amount not less than $1,000,000/$1,000,000 for personal liability and not less than $1,000,000 for property damage in one accident and $2,000,000 in the aggregate. The liability policy must the name City of Schenectady as additionally insured to be saved harmless for personal liability and property damage and is subject to the approval of the Corporation Counsel of the City of Schenectady. d) The City Engineer of the City of Schenectady reserves the power to revoke the permission granted and to require the removal of the Awning except in case of a dangerous condition which shall be corrected immediately upon notification. e) Raw Juice & Smoothie Bar complies with all rules, regulations and building permits relating to the erection and maintenance of the Awning. f) Raw Juice & Smoothie Bar agrees to defend, indemnify and hold harmless the City of Schenectady, their officers, agents and employees from any and against any and all claims, suits, liens, judgments, damages, losses and expenses including reasonable legal fees and costs arising in whole or in part and in any manner from acts, omissions, breach or default of Raw Juice & Smoothie Bar, or their agent, related to their performance related to this revocable permit. 28 City of Schenectady Department of Engineering REVOCABLE PERMIT This ~ dmlbc oon:!'fllded in full, eithu 1JIXd « primed delIdy in Sdu:nect:ady Department at me above ~. 'W'Of'k or obstructiOtlJi urithin the Right--ofw-ay shall the: ....:i........., as imurcd. Before any excavation call New - Call 811 1. Item Information a. Permit Address b. N:une Permit to be issued to:(OwnCf/Business/ etc.) ....t...,;u....L..........t.U""'-..........""-'-""'""".J..-.j- Obiccttype 29  4 TH GENERATION AWNING CO. WORKING MEASURMENIS \ ,\ g - lDw'O-E --I I \. D\STA\J(E 'TO 1l4( ~()UUO Fl<o~ /HE eorra~ Of T"'f. ,l\uJUIO~ t t GI<OO~D ("'SAy ST. ") LEVEL fABRIC M~~A BINDING pLEAsE DO NOT BUILD ANYTHING WlTHOur WORKING MEASURMENT SHEE1 30 Colleen E. Davignon From: Sent: 2016 6 PM To: Cc: Subject: and now you can contact Colleen in on this From: 4thGeneration Awnl ngCo lmilll.t!Q;!f1!KjglJ.!llili!lQ!lill@!lliJ.:~~.J;QmJ Sent: Thursday, September 20161:04 PM To: Christine Primiano Subject: RE: St NOT Thanksl From: Christine Primiano •.:.:...:.;==:.:.....;..:='-'-="'-'::..>....==-=.:..:=="'-'-'-''-'='-=-' Sent: Thursday, September 29, 2016 1:01 PM To: 4thGeneration AwningCo .~:.=.:=~=-'-'=~==..!.===­ Subject: RE: Rendering for "raw" Juice Bar on Jay st. 31 32  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 10/17/2016 TO: COUNCILMEMBERS FROM: Vince Riggi SUBJECT: CR - Veterans' Day Background Information: Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __ 33  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 10/17/2016 TO: COUNCILMEMBERS FROM: Vince Riggi SUBJECT: Review - Ceremonial Street Naming Background Information: See attached. Evaluation!Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_ _ _ _ _ _ __ 34  apply to the to ceremonially name a streets may only be ceirellllOl111 prominent person must be: must start at large or signatures at least owners along street proposed for ceremonial renaming. supporting information including a complete with of substantiation: 35 36  CITY OF SCHENECTADY COUNCIL COMMITTEE AGENDA REQUEST FORM COMMITTEE:Health & Recreation DATE: 10112/16 TO: COUNCILMEMBERS FROM: Marion Porterfield SUBJECT: CR for Domestic Violence Month Background Information: To recognize October as National Domestic Violence Month. Council Discussion Points: Staff Required: [8J Legislation Required o Discussion Item LEGISLATION WILL BE PREPARED BY Marion PorterfieldlLaw 37  OF SCHENECTADY AGENDA FORM Council Discussion Points: 38  CITY OF SCHENECTADY COUNCIL COMMITTEE AGENDA REQUEST FORM COMMITTEE:Health & Recreation DATE: 10/12/16 TO: COUNCILMEMBERS FROM: Marion Porterfield SUBJECT: Affirmative Action Background Information: Affirmative Action Advisory Board presented their report in January 2016 which included specific things to be addressed. Council Discussion Points: To discuss concerns raised by AAAB regarding lack of an adopted Affirmative Action Plan and creating a dedicated City Affirmative Action position. Staff Required: D Legislation Required I2J Discussion Item LEGISLATION WILL BE PREPARED BY 39  OF SCHENECTADY REQrJEST FORM Recommendation: 40