City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Monday, June 4, 2018 5:30 p.m. Room 110 The Council President reserves the right to add or delete any agenda item prior to Committee Meeting. Administrative Efficiency 1 Call for a Public Hearing – Code Revision for Multiple Dwellings Ed Kosiur Public Safety 1 Discussion – Fireworks Enforcement Chief Clifford 2 Building Permit Fee Waiver Chris Lunn Finance 1 Discussion – CDBG allocation Ed Kosiur City Development & Planning 1 Authorizing the Mayor, or his designee, to enter into a Supplemental Agreement No. 1 with New Chris Wallin York State Dept. of Transportation (NYSDOT) for the Pavement Preservation, Guilderland Ave. & Broadway, PIN 1759.95 2 Authorizing the Mayor, or his designee, to enter into an Agreement with New York State Dept. of Chris Wallin Transportation(NYSDOT) for Bridge Reconstruction Project, Kings Road over CSX / Amtrak, BIN 2203130 PIN 1758.95 3 The Boys and Girls Club New Facility Kristin Diotte 4 Sale of Hillcrest Avenue Rachael Ward 5 Sale of 7 Jackson Place Rachael Ward 6 Sale of 16 Moyston Street Rachael Ward 7 Sale of 922 Glendale Place Rachael Ward 8 Sale of 1017 Stanley Street Rachael Ward 9 Sale of 2050 Avenue B Rachael Ward Claims 1 Settlement with Preferred Mutual a/s/o Donna Gaudio for property damage. Kelly Walsh  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Administrative Efficiency DATE: June 4, 2018 TO: COUNCILMEMBERS FROM: Ed Kosiur SUBJECT: Call for a Public Hearing – Code Revision for multiple dwellings Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____________________  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Public Safety DATE: June 4, 2018 TO: COUNCILMEMBERS FROM: Chief Clifford SUBJECT: Discussion – Fireworks Enforcement Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____________________  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Public Safety DATE: June 4, 2018 TO: COUNCILMEMBERS FROM: Ed Kosiur SUBJECT: Discussion – CDBG allocation Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____________________  Legislative Request Form DEPARTMENT OF ENGINEERING CHRISTOPER WALLIN, P.E., CITY ENGINEER COMMITTEE ASSIGNMENT: DATE: May 21, 2018 TO: City Council FROM: Christopher R. Wallin, P.E., City Engineer SUBJECT: Authorize the Mayor, or his designee, to enter into a Supplemental Agreement No. 1 with New York State Dept. of Transportation (NYSDOT) for the Pavement Preservation, Guilderland Ave & Broadway, PIN 1759.95 TO BE PLACED ON COUNCIL AGENDA OF: May 29, 2018 Background Information: The Department of Engineering submitted several candidate streets to the Capital District Transportation Committee's regional pavement preservation solicitation in 2014. After a review of all applications the CDTC Planning Committee awarded the City's approximately $1.1M for the preservation of Broadway (Millard St. to State St.) and Guilderland Avenue (Broadway to City Line). The work will entail the milling and paving of both streets in addition to applicable pedestrian upgrades as per the State's Complete Streets Initiative. Evaluation/Analysis: To better provide the City with a more complete streets style project the Department of Engineering solicited to the DOT for Highway Safety Improvement Monies to upgrade the existing signals at three key intersections. This application was approved by the CDTC in 2017. The attached supplemental agreement is for the additional federal monies for the design of these signal improvements. Recommendation: Authorize the Mayor, or his designee, to enter into a Supplemental Agreement No. 1 with New York State Dept. of Transportation (NYSDOT) for the Pavement Preservation, Guilderland Ave & Broadway, PIN 1759.95 LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd 1 Schedule A (5/18) Press F1 to read instructions in blank fields Page 1 of 3 SCHEDULE A – Description of Project Phase, Funding and Deposit Requirements NYSDOT/ State-Local Agreement - Schedule A for PIN 1759.95 Contract Start Date: 11/25/2015(mm/dd/yyyy) Contract End Date: 5/25/2028(mm/dd/yyyy) OSC Municipal Contract #: D035088 Check, if date changed from the last Schedule A Purpose: Original Standard Agreement Supplemental Schedule A No. 1 Agreement Locally Administered Municipality/Sponsor (Contract Payee): City of Schenectady Type: Other Municipality/Sponsor (if applicable): State Administered List participating Municipality(ies) and the % of cost share for each and indicate by checkbox which Municipality this Schedule A applies. Municipality: % of Cost share Municipality: % of Cost share Municipality: % of Cost share Authorized Project Phase(s) to which this Schedule applies: PE/Design ROW Incidentals ROW Acquisition Construction/CI/CS Work Type: County (If different from Municipality): Schenectady Marchiselli Eligible Yes No (Check, if Project Description has changed from last Schedule A): Project Description: Pavement Preservation, Guilderland Avenue & Broadway, City of Schenectady, Schenectady County Marchiselli Allocations Approved FOR All PHASES All totals will calculate automatically. Check box to indicate Project Phase change from last State Fiscal Year(s) TOTAL Schedule A PE/Design ROW (RI & RA) Construction/CI/CS Cumulative total for all prior SFYs $27,000.00 $0.00 $0.00 $27,000.00 Current SFY $0.00 $0.00 $0.00 $ 0.00 Authorized Allocations to Date $27,000.00 $ 0.00 $ 0.00 $27,000.00 A. Summary of allocated MARCHISELLI Program Costs FOR ALL PHASES For each PIN Fiscal Share below, show current costs on the rows indicated as “Current.”. Show the old costs from the previous Schedule A on the row indicated as “Old.” All totals will calculate automatically. LOCAL DEPOSIT “Current” or FEDERAL STATE LOCAL PIN Federal AMOUNT “Old” entry Total Costs Participating MARCHISELLI Matching Fiscal Share Funding (Required indicator Share Match Share only if State Administered) 1759.95.121 Current STP $195,800.00 $156,640.00 $27,000.00 $12,160.00 $0.00 . Old STP $169,800.00 $135,840.00 $19,000.00 * $14,960.00 $0.00 . . Current $ 0.00 $0.00 $0.00 $0.00 $0.00 . Old $ 0.00 $0.00 $0.00 $0.00 $0.00 . . Current $ 0.00 $0.00 $0.00 $0.00 $0.00 . Old $ 0.00 $0.00 $0.00 $0.00 $0.00 . . Current $ 0.00 $0.00 $0.00 $0.00 $0.00 Old $ 0.00 $0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $. $0.00 $0.00 $0.00 TOTAL CURRENT COSTS: $195,800.00 $156,640.00 $27,000.00 $12,160.00 $ 0.00  Schedule A (5/18) Press F1 to read instructions in blank fields Page 2 of 3 NYSDOT/State-Local Agreement – Schedule A B. Summary of Other (including Non-allocated MARCHISELLI) Participating Costs FOR ALL PHASES For each PIN Fiscal Share, show current costs on the rows indicated as “Current.”. Show the old costs from the previous Schedule A on the row indicated as “Old.” All totals will calculate automatically. ‘Current’ Other or ‘Old’ PIN Fiscal Funding Source TOTAL Other FEDERAL Other STATE Other LOCAL entry Shares indicator . . Current $ 0.00 $0.00 $0.00 $0.00 . Old $ 0.00 $0.00 $0.00 $0.00 . . Current $ 0.00 $0.00 $0.00 $0.00 . Old $ 0.00 $0.00 $0.00 $0.00 . . Current $ 0.00 $0.00 $0.00 $0.00 . Old $ 0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $0.00 $0.00 $0.00 TOTAL CURRENT COSTS: $ 0.00 $ 0.00 $ 0.00 $ 0.00 C. Local Deposit(s) from Section A: $ 0.00 Additional Local Deposit(s) $ Total Local Deposit(s) $ 0.00 D. Total Project Costs All totals will calculate automatically. Total STATE Total Total FEDERAL Total OTHER Total LOCAL MARCHISELLI ALL SOURCES Cost STATE Cost Cost Cost Cost $156,640.00 $27,000.00 $ 0.00 $12,160.00 $195,800.00 E. Point of Contact for Questions Regarding this Name: Deborah Lolik Schedule A (Must be completed) Phone No: 518-485-9410 See Agreement (or Supplemental Agreement Cover) for required contract signatures. Schedule A (5/18) Press F1 to read instructions in blank fields Page 3 of 3 NYSDOT/State-Local Agreement – Schedule A Footnotes: (See LPB’s website for link to sample footnotes) This SA #1 adds $26,000.00 to the Detailed Design portion of Design funding. Marchiselli funding hereunder is limited by the amount authorized on the Comprehensive List. Additional Marchiselli funding is contingent on appropriate increase(s) to the Comprehensive List and the execution of a Supplemental Schedule A providing such additional funds. $195,800.00 x 15% = $29,370.00, currently only $27,000.00 is available. • • • • • • • • •  Legislative Request Form DEPARTMENT OF ENGINEERING CHRISTOPER WALLIN, P.E., CITY ENGINEER COMMITTEE ASSIGNMENT: DATE: June 4, 2018 TO: City Council FROM: Christopher R. Wallin, P.E., City Engineer SUBJECT: Authorize the Mayor, or his designee, to enter into an Agreement with New York State Dept. of Transportation (NYSDOT) for Bridge Reconstruction Project, Kings Road Over CSX/Amtrak, BIN 2203130 PIN 1758.95 TO BE PLACED ON COUNCIL AGENDA OF: June 11, 2018 Background Information: The Kings Road Bridge, over CSX/Amtrak, connecting the City of Schenectady and Town of Rotterdam in the Woodlawn Neighborhood is in need of replacement. As such the Department of Engineering solicited and received Federal Aid for the replacement of this bridge in 2016 with design anticipated in 2018 and construction slated for 2020. The new bridge’s construction will necessitate the closure of Kings Road for a period of time in 2020 as right of way limitations do not allow for the construction of a new bridge adjacent to the existing bridge. Evaluation/Analysis: Requests for expressions of interests were made to all 15 firms on the current LDSA list for this region. The received packages were reviewed by an evaluation committee and the firm CHA Companies of Albany, NY was selected to provide design services on this project. Recommendation: Authorize the Mayor, or his designee, to enter into an Agreement with New York State Dept. of Transportation (NYSDOT) for Bridge Reconstruction Project, Kings Road Over CSX/Amtrak, BIN 2203130 PIN 1758.95 LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd 1 Schedule A (5/17) Press F1 to read instructions in blank fields Page 1 of 3 SCHEDULE A – Description of Project Phase, Funding and Deposit Requirements NYSDOT/ State-Local Agreement - Schedule A for PIN 1758.95 OSC Municipal Contract #: Contract Start Date: / / (mm/dd/yyyy) Contract End Date: / / (mm/dd/yyyy) D035939 Check, if date changed from the last Schedule A Purpose: Original Standard Agreement Supplemental Schedule A No. Agreement Locally Administered Municipality/Sponsor (Contract Payee): City of Schenectady Type: Other Municipality/Sponsor (if applicable): State Administered List participating Municipality(ies) and the % of cost share for each and indicate by checkbox which Municipality this Schedule A applies. Municipality: % of Cost share Municipality: % of Cost share Municipality: % of Cost share Authorized Project Phase(s) to which this Schedule applies: PE/Design ROW Incidentals ROW Acquisition Construction/CI/CS Work Type: HWY SAFETY County (If different from Municipality): Schenectady Marchiselli Eligible Yes No (Check, if Project Description has changed from last Schedule A): Project Description: BIN 2203130, Bridge Reconstruction Project, Kings Road over CSX/Amtrak, City of Schenectady, Schenectady County Marchiselli Allocations Approved FOR All PHASES All totals will calculate automatically. Check box to indicate Project Phase change from last State Fiscal Year(s) TOTAL Schedule A PE/Design ROW (RI & RA) Construction/CI/CS Cumulative total for all prior SFYs $0.00 $0.00 $0.00 $ 0.00 Current SFY $0.00 $0.00 $0.00 $ 0.00 Authorized Allocations to Date $ 0.00 $ 0.00 $ 0.00 $ 0.00 A. Summary of allocated MARCHISELLI Program Costs FOR ALL PHASES For each PIN Fiscal Share below, show current costs on the rows indicated as “Current.”. Show the old costs from the previous Schedule A on the row indicated as “Old.” All totals will calculate automatically. LOCAL DEPOSIT “Current” or FEDERAL STATE LOCAL PIN Federal AMOUNT “Old” entry Total Costs Participating MARCHISELLI Matching Fiscal Share Funding (Required indicator Share Match Share only if State Administered) . . Current $ 0.00 $0.00 $0.00 $0.00 $0.00 . Old $ 0.00 $0.00 $0.00 * $0.00 $0.00 . . Current $ 0.00 $,0.00 $0.00 $0.00 $0.00 . Old $ 0.00 $0.00 $0.00 $0.00 $0.00 . . Current $ 0.00 $0.00 $0.00 $0.00 $0.00 . Old $ 0.00 $0.00 $0.00 $0.00 $0.00 . . Current $ 0.00 $0.00 $0.00 $0.00 $0.00 Old $ 0.00 $0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $. $0.00 $0.00 $0.00 TOTAL CURRENT COSTS: $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00  Schedule A (5/17) Press F1 to read instructions in blank fields Page 2 of 3 NYSDOT/State-Local Agreement – Schedule A B. Summary of Other (including Non-allocated MARCHISELLI) Participating Costs FOR ALL PHASES For each PIN Fiscal Share, show current costs on the rows indicated as “Current.”. Show the old costs from the previous Schedule A on the row indicated as “Old.” All totals will calculate automatically. ‘Current’ Other or ‘Old’ PIN Fiscal Funding Source TOTAL Other FEDERAL Other STATE Other LOCAL entry Shares indicator 1758.95.121 Current STP LG URBAN $531,477.00 $425,182.00 $0.00 $106,295.00 . Old $ 0.00 $0.00 $0.00 $0.00 1758.95.221 Current STP LG URBAN $6,920.00 $5,536.00 $0.00 1,384.00 . Old $ 0.00 $0.00 $0.00 $0.00 . . Current $ 0.00 $0.00 $0.00 $0.00 . Old $ 0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $0.00 $0.00 $0.00 Current $ 0.00 $0.00 $0.00 $0.00 . . Old $ 0.00 $0.00 $0.00 $0.00 TOTAL CURRENT COSTS: $538,397.00 $430,718.00 $ 0.00 $107,679.00 C. Local Deposit(s) from Section A: $ 0.00 Additional Local Deposit(s) $ Total Local Deposit(s) $ 0.00 D. Total Project Costs All totals will calculate automatically. Total STATE Total Total FEDERAL Total OTHER Total LOCAL MARCHISELLI ALL SOURCES Cost STATE Cost Cost Cost Cost $430,718.00 $ 0.00 $ 0.00 $107,679.00 $538,397.00 E. Point of Contact for Questions Regarding this Name: Deborah Lolik Schedule A (Must be completed) Phone No: 518-485-9410 See Agreement (or Supplemental Agreement Cover) for required contract signatures. Schedule A (5/17) Press F1 to read instructions in blank fields Page 3 of 3 NYSDOT/State-Local Agreement – Schedule A Footnotes: (See LPB’s website for link to sample footnotes) This Master Agreement is for the Design Phase of the project. Preliminary Design = $239,126.00, Detail Design = $292,351.00 and for the ROW Incidental Phase of the project = $6,920.00. Effective May 2015, per FHWA, we are only able to authorize preliminary design phases I-IV. The agreement however will be for I-VI. This allows for only one agreement and V and VI will be authorized with advanced construction funds. After Design approval and NEPA concurrence, we are able to ask for V and VI. IN SUMMATION: WE NOW HAVE TO GET FEDERAL AUTHORIZATION FOR DETAILED DESIGN SEPARATELY BEFORE INCURRING ANY COSTS. IF COSTS ARE INCURED THEY WILL NOT BE FEDERALLY ELIGIBLE. At this time the non-federal share of Project costs identified for federal aid funding in this agreement is to be provided entirely by the Municipality. No subsidy or reimbursement of any portion of that local match is provided by New York State’s Marchiselli Program or this contract at this time. Furthermore, this Agreement does not assure that any Marchiselli aid for the Project or phase hereunder will be authorized or available in the future. If the Project (and the phase of work) is eligible for State aid under the Marchiselli Program, and such aid is duly requested by the Municipality, NYSDOT may (subject to budgetary requirements) submit an appropriate request for Marchiselli funding authorization by the Legislature. If Legislative authorization for such funding is received, NYSDOT and the Municipality may enter a supplemental agreement providing such Marchiselli aid. Only then would Marchiselli aid be available to the affected Project and phase.  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 5/31/18 TO: COUNCILMEMBERS FROM: Kristin Diotte SUBJECT: The Boys and Girls Club New Facility Background Information: The Boys and Girls Club approached the City last year regarding building a new clubhouse on City owned parkland on Education Drive. On June 5, 2017, the City Council passed a resolution of support to alienate the parkland with the goal to transfer the land to the Boys and Girls club for the construction of their new facility. The proposed parkland alienation and replacement with new parkland in Gateway Plaza was passed by the New York State Legislature soon after. Evaluation/Analysis: The current zoning of the City parkland is "OS" Recreation and Open Space. The "OS" District does not allow the construction of the proposed clubhouse, therefore it will be necessary to change the zoning of the parcel of land being transferred. The Boys and Girls Club is requesting that the zoning be changed to "I" Institutional District. The purpose of the "I" Institutional District as stated in the Zoning Ordinance is: The Institutional (I) District is established to allow for an increased development scale and intensity than would typically be found in the adjacent residential districts to reflect their respective institutional missions and to support continued growth and flexibility. Development is intended to respect the historic development pattern of the existing campuses as well as the surrounding residential neighborhoods and be predominantly pedestrian oriented. Recommendation: The City Council shall pass a resolution to amend the zoning for the portion of land transferred to the Boys and Girls Club for the construction of their new facility, also known as 1101 Forest Road, from "OS" Open Space to "I" Institutional. LEGISLATION WILL BE PREPARED BY _____Law Dept._____  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: DATE: May 31, 2018 TO: City Council FROM: Rachael Ward, Deputy Corporation Counsel SUBJECT: Sale of Hillcrest Avenue Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____LAW DEPARTMENT_________  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: DATE: May 31, 2018 TO: City Council FROM: Rachael Ward, Deputy Corporation Counsel SUBJECT: Sale of 7 Jackson Place Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____LAW DEPARTMENT_________  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: DATE: May 31, 2018 TO: City Council FROM: Rachael Ward, Deputy Corporation Counsel SUBJECT: Sale of 16 Moyston Street Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____LAW DEPARTMENT_________  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: DATE: May 31, 2018 TO: City Council FROM: Rachael Ward, Deputy Corporation Counsel SUBJECT: Sale of 922 Glendale Place Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____LAW DEPARTMENT_________  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: DATE: May 31, 2018 TO: City Council FROM: Rachael Ward, Deputy Corporation Counsel SUBJECT: Sale of 1017 Stanley Street Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____LAW DEPARTMENT_________  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: DATE: May 31, 2018 TO: City Council FROM: Rachael Ward, Deputy Corporation Counsel SUBJECT: Sale of 2050 Avenue B Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____LAW DEPARTMENT_________  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Claims DATE: June 4, 2018 TO: COUNCILMEMBERS FROM: Kelly Walsh SUBJECT: Settlement with Preferred Mutual a/s/o Donna Gaudio for property damage Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____________________