City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Monday, November 19, 2018 5:30 p.m. Room 110 The Council President reserves the right to add or delete any agenda item prior to Committee Meeting. Administrative Efficiency 1 Woodlawn Park/Thriving Neighborhood Development Application Spero Zoulas 2 Goosehill Neighborhood Association/Thriving Neighborhoods Application Camille Sasinowski Bellevue Neighborhood/Thriving Neighborhoods John Polimeni 3 HHNA/Thriving Neighborhood Association Marion Porterfield 4 5 Affirmative Action Quarterly Report Ron Gardner 6 December Council Meeting Schedule Ed Kosiur Finance 1 Review - DSAD 2019 Budget Jim Salengo/Colleen Merays 2 Review - Upper Union Street BID 2019 Budget 3 Street Cutouts John Polimeni 4 Property Tax Late Fee - Discussion John Polimeni 5 Local 158 Contract Leesa Perazzo City Development & Planning 1 Transfer 1101 Forest Road to the Boys & Girls Clubs of Schenectady Andrew Koldin 2 Sale of 132-136 Broadway Carl Falotico 3 Sale of 848 State Street Andrew Koldin Claims 1 Property Damage Claim - Jensen Meaghan Fitzpatrick 2 Property Damage Claim - Frias Meaghan Fitzpatrick 3 Tax Certiorari - Stadium Golf Course Andrew Koldin 4 Property Tax Refund - Kuttruff Meaghan Fitzpatrick 5 Claim brought by 2 Guys and a Girl Carl Falotico  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Health & Recreation MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: Spero Zoulas SUBJECT: Woodlawn Park/Thriving Neighborhood Development Application Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________  Sample Layout of Spray Pad and Seating Areas Courtesy of Mary Moore Wallinger, RLA, ASLA - Principal at LAndArt Studio Spray Pad Area Seating Area Park Building Exit point of plumbing Spray Pad within a 18.5' x 15’ footprint with a 5' splash and connections from separation area between pad and grassy corner seating inside building/ adjacent to proposed area with two sitting boulders and tree spray pad area The 5' drainage area is usually required around the edges  Sample Layout of Spray Pad and Seating Areas Imposed over Propose Area of Park Courtesy of Mary Moore Wallinger, RLA, ASLA - Principal at LAndArt Studio Imposing of preliminary layout of Spray Pad & Seating Areas Exit point from building Access to main water is in the building cellar, which is wide open for easy access and plumbing work. Access to drainage Options: - Main drain pipe inside cellar - Sewer drain (circled) – may provide Northeastern section of Woodlawn Park where better access option for drainage Spray Pad & Seating Area would be installed. (Imposing copies of layout on section) Cut Line - Incudes the 6 Spray Pad Jets Concrete in front to remain - Includes the seating boulders and tree (this area would be grass) (wheelchair access) and torn out behind for grass sod. Spray Pad is a 18.5' x 15' area w/ a 5' splash and separation area between that and the grassy corner seating area with two sitting boulders and tree.  Rendering of Spray Pad and Seating Areas Courtesy of Mary Moore Wallinger, RLA, ASLA - Principal at LAndArt Studio Park Building Exit point of plumbing connections from inside building/ adjacent to proposed spray pad area  Sample Layout of Spray Pad Area - Spray Jets Courtesy of Mary Moore Wallinger, RLA, ASLA - Principal at LAndArt Studio Three Stream Jets The Stream Jet is a ground spray element that emits a single stream of water upward. The feature flow rates can be adjusted to increase or decrease the spray height. The Stream Jet is designed for wet deck applications with no standing water. Park Building (estimated cost: $765 – only for the water feature; does not include costs associated with mechanical systems setup and design services from contractor – see final page for this associated cost estimate information).  Sample Layout of Spray Pad Area - Spray Jets Courtesy of Mary Moore Wallinger, RLA, ASLA - Principal at LAndArt Studio Misting Spray The Misting Spray is a ground spray element that emits a misting water effect in an upward and outward pattern. The feature flow rates can be adjusted to increase or decrease misting spray heights and projection. Park Building The Misting Spray is designed for wet deck applications with no standing water. (estimated cost: $1,683 – only for the water feature; does not include costs associated with mechanical systems setup and design services from contractor – see final page for this associated cost estimate information).  Sample Layout of Spray Pad Area - Spray Jets Courtesy of Mary Moore Wallinger, RLA, ASLA - Principal at LAndArt Studio The Bubbler The Bubbler is a ground spray element that emits a low foaming mound of water. The feature flow rates can be adjusted to increase or decrease bubbler height and volume. The Bubbler is designed for wet deck applications Park Building with no standing water. (estimated cost: $1,071 – only for the water feature; does not include costs associated with mechanical systems setup and design services from contractor – see final page for this associated cost estimate information).  Sample Layout of Spray Pad Area - Spray Jets Courtesy of Mary Moore Wallinger, RLA, ASLA - Principal at LAndArt Studio Triple Arch Jet The Triple Arch Jet is a ground spray element that emits three (3) arching solid streams of water approximately four (4) feet in height. The feature flow rates can be adjusted to increase or decrease the spray height. The Triple Arch Jet is designed for wet deck applications with no standing water. Park Building (estimated cost: $867 – only for the water feature; does not include costs associated with mechanical systems setup and design services from contractor – see final page for this associated cost estimate information).  Sample Layout of Seating Area (seating boulders & tree) Courtesy of Mary Moore Wallinger, RLA, ASLA - Principal at LAndArt Studio Seating Area A shading tree to compliment the seating area adjacent to the proposed Spray Pad Area. Seeking in-kind donation from ReTree Schenectady (estimate value: $700 w/ normal delivery charge – pick up and installation by Woodlawn Park Redevelopment Committee) Seating Area Ground would be a grassy area for laying out/tanning and also provide some shading if desired Park Building Seating Area Two Limestone Boulder Seats for the seating area adjacent to the proposed Spray Pad Area. Limestone boulder seats – estimated cost: $2,000 ($800 for each boulder plus $250 for delivery and setting, and for subbase materials and installation)  Projected Associated Costs Estimate Based on consultation with Mary Moore Wallinger, RLA, ASLA - Principal at LAndArt Studio and Leore Kushner, Local Parkitects/Landscape Structures Project Manager Preliminary estimate – Parkitects quote for Woodlawn Park / Plus Installation (based on Tribute Park) Preliminary Estimate Water features: $4246.53 - Mechanical Systems: $13,000 - Design Services/Freight: $5350.00 - Contingency/Add-on: $10,550 = Total of $33,146.53 Earthwork (Grading, Excav., Trenching) - $4,000 (seeking in-kind through city) - Concrete Pad (6" rebar reinforced) - $5,000 (40+ % area of Tribute Park’s) - Mechanical System (installed plumbing) - $20,000 - Electrical Park Building Hookup (equipment system wiring) - $4,000 - Water Play Structures Assembly & Install - $500 - Equipment Freight/Delivery - $1648 - Seating Area - $2,700 ($700 in-kind through ReTree) - Incidentals/Contingencies - $6,500 Total preliminary estimate = $77,494.53  Preliminary Schematic Layout – Exterior and Equipment Room Based on consultation with Mary Moore Wallinger, RLA, ASLA - Principal at LAndArt Studio and Leore Kushner, Local Parkitects/Landscape Structures Project Manager Park Building  2012 Woodlawn Park Master Concept Plan Rendering of Park Elements Provided by Synthesis Architects with the support of Schenectady County, City and Metroplex Original 2012 plan for Spray Pad Area (Northeastern side) In 2012, Synthesis architects met with the Woodlawn Community at the June Woodlawn Neighborhood Association meeting where more than 50 residents were present to approve design elements/park amenities. The firm presented two park redesign options, both of which included the installation of a Spray Pad area. This was an element needed in the Park Building neighborhood to replace the old pool which was shut down in 2000.  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Health & Recreation MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: Camille Sasinowski SUBJECT: Goosehill Neighborhood Association/Thriving Neighborhoods Application Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________ K:\Legislative Data & Forms\Legislation Request Form Mail Merge.doc  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: John Polimeni SUBJECT: Bellevue Neighborhood/Thriving Neighborhoods Application Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE: Public Service & Utilities DATE: November 18, 2018 TO: COUNCIL MEMBERS FROM: Councilwoman Marion Porterfield SUBJECT: Hamilton Hill Neighborhood Thriving Neighborhood Challenge Background Information: The Hamilton Hill Neighborhood Association submitted an application to the Thriving Neighborhood Challenge for an ongoing anti-litter campaign. Included in this project is placing additional trash cans on the street which would need to be emptied by the City. HHNA has been invited to the second round and is requesting a resolution of support that the City will agree to empty the additional cans as part of the regular garbage collection. Evaluation/Analysis: N/A Recommendation: Provide a resolution of support LEGISLATION WILL BE PREPARED BY: Law Attach additional pages if necessary.  What's Your Idea? Use this form to submit your neighborhood improvement idea to the Thriving Neighborhoods Challenge. Please save this file to your computer, fill in the fields and email to The Schenectady Foundation at challenge@schenectadyfoundation.org. Applications received by noon on Monday, October 22, 2018 will be considered for the first round of projects. For additional information, please visit www.schenectadyfoundation.org, or call us at 518-393-9500. 1) Contact information: Name: Marion Porterfield Organization (if any): Hamilton Hill Neighbhorhood Assn. Email: marion.porterfield@gmail.com Phone: 518-701-3078 2) Project Title (Provide a brief descriptive phrase for your idea): Show Love Where You Live - Don't Litter 3) Project Location (Indicate the neighborhood(s), address or approximate area of the project, within the City of Schenectady): We will be focusing on~ Hamilton Hill & Vale, Census tracts: ~ 209 and 210.02. The borders for this neighborhood are Nott Terrace/Veeder Avenue, Brandywine Avenue, Vale Park and Cemetery and Interstate 890. This neighborhood covers a significant portion of the area indicated in the Potential Environmental Justice Areas in Schenectady County, NY and has been designated as distressed through its inclusion in the State Empire Zone and Federal Renewal Community. 4) Select one or more categories that your project relates to: Accessibility ✔ Educational Public Art ✔ Beautification ✔ Environment ✔ Public Safety ✔ Citizen Engagement ✔ Health & Well-being Walkability ✔ Other (please specify): CPTED (Crime Prevention Through Environmental Design) 5) Who is on your team? (List any citizen groups, neighborhood organizations or other stakeholders supportive of this idea. Are they also willing to be involved in making it happen?): Neighbhorhood residents City of Schenectady Electric City Barn SICM Emergency Food Program SCAP Newest Lunch DePaul Properties Neighborhood businesses All the partners listed have agreed to make it happen 6) What’s your idea for improving your community? (Please describe the details of your project, including what you will do, how you will do it and what you hope to accomplish): We plan to improve our neighborhood by addressing the issue of litter through which is prevalent throughout the City through education, raising awareness and community engage and also beautifying the neighborhood by painting existing trash cans which the Neighborhood Association put in four years ago and building a wooden area around the cans that have signs to encourage use. The Hamilton Hill Neighborhood Association has been consistently involved in advocating for the health and safety of our community, by organizing regular litter cleanups, working with residents and in partnership with community-based non-for-profits, local businesses and schools, including colleges. In 2014, our neighborhood association partnered with the City and local businesses to install public garbage cans along a main business corridor which accumulated a large amount of litter from patrons of stores along the street. We were successful in getting cans installed and are now in the process of upgrading the existing cans which have shown signs of deterioration over the past four years. Funding from this grant will be used, in part, to purchase additional cans which include a place for recyclables. We will address the litter problem, encourage businesses to upgrade their facades, paint trash cans and building wooden surrounding and paint all fire hydrants in the neighborhood, HHNA will deliver litter and cigarette receptacles to participating community businesses and organizations that require them. Ask CDTA to put up signs and garbage cans at bus stops and get advice from DePaul Properties on keeping surroundings clean since have been very successful with this at the Joseph Allen Apartments. We will develop a culturally-sensitive community education program (bi-lingual) informing community residents of the adverse impacts of litter and encouraging proper disposal. We will implement CPTED - Crime Prevention Through Environmental Design principles, specifically maintenance showing that an area is cared for and trash is disposed of properly. HHNA will recruit Block Ambassadors, who will agree to be responsible for a 4 block section in the Hamilton Hill neighborhood. Electric City Barn has agreed to work with us to "Untrash the Block" by collecting recyable items and turning them into practical usable items. This is something they have previously done successfully in their Albany. location. HHNA will form a Program Advisory Sub-Committee comprised of members of the HHNA and representatives from community business and organizations who agree to meet quarterly. Our project will be documented so it can be replicated in other parts of the city. If additional space is needed, please use the field for question #9 to complete your idea description. 7) What is the approximate cost of the project? (Please provide a “ballpark” estimate of the project cost. Indicate if you anticipate obtaining other funding or in-kind assistance.): $85,000 8) Why is this important to do? (Describe how this project will benefit the community noting anticipated positive impacts. How does your project address a challenge in the community?): Hamilton Hill & Vale residents are exposed to litter every day: - improperly disposed of blades, needles, broken glass, rusty metal, etc. – which cause injury/diseases by directly introduce pathogens to individuals; - bites from insects and rodents, that are drawn by and harbored by litter; - fires caused by improperly disposed of cigarette butts; - contamination of water and soil from cigarette butts because they contain harmful chemicals, including arsenic, and take up to 12 years to decompose; - local flooding caused by littered and clogged storm drains; and - aquatic animals and birds are injured by litter carried to waterways via storm drains. he environment will benefit because less litter in the Hamilton Hill & Vale neighborhood will lead to less local flooding caused by clogged storm drains and fewer animals and birds injured by the litter carried by the storm drains. There is a lot of new housing being built in the community however the issue of litter is not being widely addressed. We feel it is important to focus on this issue because if it is not addressed we will just end up with new buildings surrounded by litter. Equally important research has shown that consistently living in a dirty environment can create depression caused and aggravated by a aesthetically negative environment. The City is planning Craig Street - Main Avenue 'Complete Streets' Linkage Study. With funding from the City and the Capital District Transportation Committee (CDTC), they will soon be conducting a ‘Complete Streets’ Linkage Study to create a detailed master plan that can be used as the basis for future engineering and construction projects in the Hamilton Hill and Mont Pleasant neighborhoods. The study will focus primarily on the entire Craig Street – Main Avenue corridor, linking Albany Street in Hamilton Hill to Crane Street in Mont Pleasant, a distance of 0.9 miles. We feel this is an opportune time to incorporate addressing this issue with resident involvement as plans for improvement in the neighborhood are being made. We realize that while revitalize of a neighborhood with bricks and mortar is extremely importance, also of equal importance is changing the perspective and mindset of the residents and others with regard to the neighborhood. 9) Use this space to provide any additional information that you'd like us to know about your project:  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Administrative Efficiency MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: Ron Gardner SUBJECT: Affirmative Action Quarterly Report Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________ K:\Legislative Data & Forms\Legislation Request Form Mail Merge.doc  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Administrative Efficiency MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: Ed Kosiur SUBJECT: December Council Meeting Schedule Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________ A Resolution directing the Clerk to post a notice of the December 2018 Council Committee and Regular Council meeting schedule WHEREAS: Section 13-2(B)(2) of the City Charter provides for the scheduling of weekly council meetings at such times and such places as may be fixed by ordinance, and WHEREAS, by ordinance, codified as Section 28-2 of the Administrative Code of the City, Regular meetings of the City Council shall take place on the second and fourth Mondays of each month, unless otherwise posted by public notice, and WHEREAS: by ordinance, codified as Section 28-2 of the Administrative Code of the City, City Council committee shall take place on the first and third Mondays of each month, unless otherwise posted by public notice, and NOW, BE IT THEREFORE RESOLVED: that the City Clerk is directed to post public notice of the cancellation of the December 17th Committee Meeting and the December 24 Regular Council Meeting, and it is further RESOLVED: that the City Clerk is directed to post public notice of the cancellation of the December 3rd Committee Meeting and the December 10 Regular Council Meeting, and it is further RESOLVED: that the City Clerk is directed to post public notice of the scheduling of a December 17th Committee Meeting and a December 24 Regular Council Meeting, and it is further RESOLVED: that all business of the Council necessary to be considered in the month of December shall be addressed at the December 10th Committee Meeting and the December 17 Regular Council meeting.  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Finance MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: SUBJECT: Review - DSAD 2019 Budget Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________ SCHENECTADY - DOWNTOWN SPECIAL ASSESSMENT DISTRICT (DSAD) 2019 Budget - ADOPTED BY BOARD - 11-13-18 - Page 1 of 5 2018 DSAD ASSESSMENT 2019 DSAD ASSESSMENT DSIC Program Category ALLOCATED TO DSIC ALLOCATED TO DSIC Total DSAD Assessment levy for 2019 $274,666 $280,160 Total DSAD Assessment levy for 2018 - Frontage Factor $137,333 $140,080 Total DSAD Assessment levy for 2018 - Size Factor $137,333 $140,080 Total of DSIC Programs $723,375 $777,202 2018 2019 Participation Fee $290 $295 NOTES 1. The funding reflected in the budget of the Downtown Special Assessment District (DSAD) as approved by City Council represents a portion of the funding utilized by the Downtown Schenectady Improvement Corporation DSIC for its operations, as set forth in the separate budget of the DSIC. 2. A participation fee is determined by calculating a percentage of total DSIC programming and dividing it by all eligible parcels (432). The percentage proposed in 2019 is 16.4%. DOWNTOWN SCHENECTADY IMPROVEMENT CORPORATION 2019 Budget - ADOPTED BY BOARD - 11-13-18 - Page 2 of 5 Amount Funded Through Amount Funded Through Expenses by Category DSAD Assessment Other Sources Totals Administration 23,775 0 23,775 Business Promotion & Development 97,466 130,795 228,261 Environmental Enhancement 158,919 263,100 422,019 Total Budget Income $280,160 $393,895 $674,055 Donated Materials & Services 30,000 Media Sponsorships & Donated Advertising 15,000 Volunteer Labor 10,000 Total Estimated Additional Resources $55,000 Downtown Schenectady Improvement Corporation 2019 Budget - ADOPTED BY BOARD - 11-13-18 - Page 3 of 5 Business Comm. & Marketing Environmental Enhancement Administration 2019 TOTALS INCOME & Development & Maintenance 1 Donations/Sponsorships 48,500 10,600 59,100 2 DSAD Assessment 23,775 97,466 158,919 280,160 3 DSIC Contract Services 0 0 2,500 2,500 4 Grant Revenue - Other 16,200 0 16,200 5 Marketing Participation 17,975 0 17,975 6 Metroplex Operating Grant 0 250,000 250,000 7 Parking Note Receivable (Interest)** 6,870 0 6,870 8 Product Sales 2,500 0 2,500 9 Ticket Sales & Booth Fees 38,750 0 38,750 INCOME TOTALS 23,775 228,261 422,019 674,055 Business Comm. & Marketing Environmental Enhancement EXPENSES Administration 2019 TOTALS & Development & Maintenance 1 Advertising 18,791 0 18,791 2 Business Development 500 0 500 3 Communications/Phone/Internet 162 2,050 5,677 7,889 4 EEM Contract Services - Bucket Truck 0 5,800 5,800 5 Equipment 0 0 0 0 6 Fees/License/Permits 7 93 416 516 7 Gas - EEM Equipment 0 6100 6,100 8 Insurance 763 9,661 15,000 25,423 9 Landscaping/Flowers 0 15,210 15,210 10 Lease - Garage (includes utilities) 0 11,100 11,100 11 Local Mileage Reimbursement 3 38 59 100 12 Maintenance/Repairs 6 76 6,118 6,200 13 Memberships/Affiliations 43 550 854 1,447 14 Networking & Sponsorship 284 3,599 5,587 9,470 15 Office Lease 744 9,424 14,632 24,800 16 Postage/Mailing 30 380 590 1,000 17 Professional Services 1,092 28,834 21,479 51,405 18 Publications/Printing/Copying/Distribution 18 14,759 363 15,141 19 Salaries/Benefits 20,331 185,730 314,242 520,303 20 Special Events & Promotions 32,000 0 32,000 21 Subscriptions & Publications 44 554 860 1,457 22 Supplies 86 1,083 11,682 12,850 23 Urban Beautification - Physical Improvements 0 3,000 3,000 24 Utilities 162 2,052 3,186 5,400 25 Work Clothes 0 1,300 1,300 EXPENSE TOTALS 23,775 310,173 443,254 777,202 DIFFERENCE 0 -81,912 -21,235 -103,147 Appropriation of 2019 Parking Payment** 43,130 DIFFERENCE -60,017 Appropriation of General Fund Balance 60,017 DIFFERENCE 0 Remaining Parking Funds Deposited to Reserve Account 0 **Note: Parking Note Receivable (Interest) of $6,870 + Appropriation of 2019 Parking Payment $43,130 = $50,000 Annual Parking Payment Downtown Schenectady Improvement Corporation 2019 Budget - ADOPTED BY BOARD - 11-13-18 - Page 4 of 5 Business Promotion & Development BD - Special F&D & Promotion & BD - Events & Building INCOME Marketing Development Promotion Block Party TOTALS 1 Donations/Sponsorships 1,500 13,000 34,000 48,500 2 DSAD Assessment 82,856 1,948 0 12,662 97,466 3 DSIC Contract Services 0 4 Grant Revenue - Other 5,000 11,200 16,200 5 Marketing Participation 17,975 17,975 6 Metroplex Grant 0 7 Parking Note Receivable (Interest) 6,870 6,870 8 Product Sales 2,500 2,500 9 Ticket Sales & Booth Fees 33,750 5,000 38,750 INCOME TOTALS 114,201 1,948 57,950 54,162 228,261 BD - Special F&D & Promotion & BD - Events & Building EXPENSES Marketing Development Promotion Block Party TOTALS 1 Advertising 10,091 8,700 18,791 2 Business Development 500 500 3 Communications/Phone/Internet 1,743 41 267 2,050 4 EEM Contract Services - Bucket Truck 0 5 Equipment 0 6 Fees/License/Permits 79 2 12 93 7 Gas - EEM Equipment 0 8 Insurance 8,212 193 1,256 9,661 9 Landscaping/Flowers 0 10 Lease - Garage 0 11 Local Mileage Reimbursement 32 1 5 38 12 Maintenance/Repairs 64.6 2 10 76 13 Memberships/Affiliations 467 11 71 550 14 Networking & Sponsorship 3,059 72 468 3,599 15 Office Lease 8,010 188 1,225 9,424 16 Postage/Mailing 323 8 49 380 17 Professional Services 26,759 277 1,798 28,834 18 Publications/Printing/Copying/Distibution 13,194 5 630 930 14,759 19 Salaries/Benefits 150,776 5,884 29,070 185,730 20 Special Events & Promotions 27,500 4,500 32,000 21 Subscriptions & Publications 471 11 72 554 22 Supplies 921 22 141 1,083 23 Urban Beautification - Physical Improvements 0 24 Utilities 1,744 41 267 2,052 25 Work Clothes EXPENSE TOTALS 225,945 7,257 36,830 40,142 310,173 DIFFERENCE -111,744 -5,309 21,120 14,021 -81,912 Downtown Schenectady Improvement Corporation 2019 Budget - ADOPTED BY BOARD - 11-13-18 - Page 5 of 5 Environmental Enhancement Program Sidewalk Maintenance & INCOME Landscaping TOTALS 1 Donations/Sponsorships 10,600 10,600 2 DSAD Assessment 158,919 158,919 3 DSIC Contract Services 2,500 2,500 4 Grant Revenue - Other 0 5 Marketing Participation 0 6 Metroplex Grant 250,000 250,000 7 Parking Note Receivable (Interest) 0 8 Product Sales 0 9 Ticket Sales & Booth Fees 0 INCOME TOTALS 422,019 422,019 Sidewalk Maintenance & EXPENSES Landscaping TOTALS 1 Advertising 0 2 Business Development 0 3 Communications/Phone/Internet 5,677 5,677 4 EEM Contract Services - Bucket Truck 5,800 5,800 5 Equipment 0 6 Fees/License/Permits 416 416 7 Gas - EEM Equipment 6,100 6,100 8 Insurance 15,000 15,000 9 Landscaping/Flowers 15,210 15,210 10 Lease/Utilities - Garage 11,100 11,100 11 Local Mileage Reimbursement 59 59 12 Maintenance/Repairs 6,118 6,118 13 Memberships/Affiliations 854 854 14 Networking & Sponsorship 5,587 5,587 15 Office Lease 14,632 14,632 16 Postage/Mailing 590 590 17 Professional Services 21,479 21,479 18 Publications/Printing/Copying/Distibution 363 363 19 Salaries/Benefits 314,242 314,242 20 Special Events & Promotions 0 21 Subscriptions & Publications 860 860 22 Supplies 11,682 11,682 23 Urban Beautification - Physical Improvements 3,000 3,000 24 Utilities 3,186 3,186 25 Work Clothes 1,300 1,300 EXPENSE TOTALS 443,254 443,254 DIFFERENCE -21,235 -21,235  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Finance MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: SUBJECT: Review - Upper Union Street BID 2019 Budget Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________  BUDGET PROPOSAL | 2019 INCOME Quarterly City Assessment.............................................................................................. $46,434.32 EXPENSE Personnel / Contractor...................................................................................................... $16,055.36 BID Management................................................................................ $15,055.36 Accounting / CPA Fees........................................................................ $1,000.00 Advertising........................................................................................................................ $4,250.00 General Yearly Ads (Print / Digital) ....................................................... $2,750.00 Strawberry Fest...................................................................................... $750.00 Harvest Fest............................................................................................ $750.00 Entertainment................................................................................................................... $1,500.00 Strawberry Fest...................................................................................... $500.00 Harvest Fest............................................................................................ $500.00 Tree Lighting......................................................................................... $500.00 Landscaping / Beautification............................................................................................ $5,600.00 Maintenance.................................................................................................................... $1,500.00 Seasonal Banner Changes....................................................................... $1,200.00 Miscellaneous......................................................................................... $300.00 Holiday Decorations........................................................................................................ $1,400.00 Installation (November)........................................................................ $700.00 Removal (January)................................................................................. $700.00 Meetings.......................................................................................................................... $4,550.00 BID Office Rent...................................................................................... $3,960.00 Refreshments....................................................................................... $360.00 Office Supplies..................................................................................... $230.00 Postage / Print & Copy...................................................................................................... $500.00 Liability / D&O Insurance.................................................................................................. $1,700.00 Storage............................................................................................................................ $1,200.00 Snow Removal.................................................................................................................. $5,000.00 Police / Road Closures....................................................................................................... $3,000.00 Strawberry Fest................................................................................... $750.00 Harvest Fest......................................................................................... $750.00 Savings / Money Market Deposit....................................................................................... $178.96  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Finance MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: John Polimeni SUBJECT: Street Cutouts Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Finance MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: John Polimeni SUBJECT: Property Tax Late Fee - Discussion Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Finance MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: Leesa Perazzo SUBJECT: Local 158 Contract Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: Andrew Koldin SUBJECT: Transfer 1101 Forest Road to the Boys & Girls Clubs of Schenectady Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________  Conveyance of City Owned Property Property Information: Address: 1101 Forest Road SBL: 49.56-4-1 Property Class: 591 Playground Neighborhood: Quackenbush Park Code Estimate: N/A Listing Price: N/A Purchase Offer: $0 Taxes Owed at time of foreclosure: N/A Assessed Value: $148,000 Purchaser Information: Name: Boys & Girls Clubs of Schenectady, Inc. Address: 118 Emmons Street, Schenectady, New York 12304 Demonstrated financial capacity to complete rehab & code work? N/A How? N/A Bank Account Mortgage Commitment Other _______ Other properties owned in the city: N/A How Many? N/A Code issues on other properties N/A Taxes current on other properties N/A Intentions: To be used as a new Clubhouse which will serve the community. Notes: City Council previously adopted resolutions related to this parcel for the alienation of parkland in Quackenbush Park, with the intent that this parcel, to be exchanged for a larger portion of parkland in Orchard Park, be used by the Boys and Girls Club for a new Clubhouse. 11/19/2018  City of Schenectady, New York LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: CD&P Committee TO: All Members DATE: November 19, 2018 FROM: Carl Falotico SUBJECT: Sale of 132 and 136 Broadway TO BE PLACED ON COMMITTEE AGENDA OF: November 19, 2018 TO BE PLACED ON COUNCIL AGENDA OF: November 26, 2018 Background Information: Pursuant to Chapter 91-15(d) of the City Code, the sale of any City-owned property, other than that acquired by in-rem tax foreclosure, must be approved by the Planning Commission. While the City generally does not acquire property by other means, earlier this year the City acquired ownership of 132 and 136 Broadway as part of the settlement of a lawsuit. On November 14th the Planning Commission passed a resolution supporting the proposed option agreement to Metroplex. Evaluation/Analysis: As part of that settlement, the City paid $250,000 to Edison Exploratorium Inc. in order to get ownership of the properties. To recoup that payment, the City is looking to sell a purchase option to Metroplex for the same price. This will allow Metroplex to market the properties and find a buyer, while allowing the City to be reimbursed the price which was originally paid for the buildings. This should result in the buildings being rehabilitated and made taxable, and becoming an asset to the downtown. Recommendation: Authorize an option agreement for these properties with Metroplex for $250,000. LEGISLATION WILL BE PREPARED BY: _____Law Dept____________  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: Andrew Koldin SUBJECT: Sale of 848 State Street Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Claims MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: Law SUBJECT: Property Damage Jensen Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________ K:\Legislative Data & Forms\Legislation Request Form Mail Merge.doc  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Claims MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: Law SUBJECT: Property Damage Frias Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________ K:\Legislative Data & Forms\Legislation Request Form Mail Merge.doc  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Claims MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: Law SUBJECT: Tax Certiori - Stadium Golf Course Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________ K:\Legislative Data & Forms\Legislation Request Form Mail Merge.doc  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Claims MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: Law SUBJECT: Property Tax Refund Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________ K:\Legislative Data & Forms\Legislation Request Form Mail Merge.doc  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Claims MEETING DATE: 11/19/2018 TO: COUNCILMEMBERS FROM: Law SUBJECT: 2 Guys and a Girl v. City Claim Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____ ________________ K:\Legislative Data & Forms\Legislation Request Form Mail Merge.doc