City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Monday, May 06, 2019 5:30 p.m. Room 110 The Council President reserves the right to add or delete any agenda item prior to Committee Meeting. Administrative Efficiency 1 Rotary - Clock Installation Ed Kosiur 2 Appointment - City Clerk Ed Kosiur 3 Youth Advisory Board - Process Discussion Ed Kosiur 4 CR - Orlando School of Dance Ed Kosiur Public Service & Utilities 1 ABAC Paving Chris Wallin 2 ABAC City Hall Electrical Upgrades Chris Wallin City Development & Planning 1 ABAC - #1 Demolition and Debris Removal of Select Vacant Properties Kristin Diotte in the City of Schenectady 2 ABAC #2 Demolition and Debris Removal of Select Vacant Properties in Kristin Diotte the City of Schenectady 3 CDTA MOU - Bike Sharing Program Chris Wallin 4 Energize NY Open C-PACE Kristin Diotte 5 Miracle on Craig Street Ed Kosiur/Marion Porterfield 6 CR-Motorcycle Safety & Awareness Month Vince Riggi 7 Sale of 1046 Delamont Avenue Andrew Koldin 8 Bethesda House Purchase Agreement Andrew Koldin 9 Sale of 2060 Eastern Parkway Andrew Koldin 10 Sale of 530 Paige Street Andrew Koldin 11 Sale of 5 Myrtle Avenue Andrew Koldin 12 Sale of 833 Cleveland Avenue Andrew Koldin Finance 1 FT Code Clerical Aide Position Chris Lunn 2 Authorize Acceptance of CHIPS Money Chris Wallin Government Operations 1 Newspaper Plastic Bag Drops Ed Kosiur 2 CPH - Plastic Straw Ban Karen Zalewski-Wildzunas 3 CR - Kiwanis - 100th Anniversary Leesa Perazzo 4 CR - SEAT Center Marion Porterfield Claims 1 Wreford Claim Meaghan Fitzpatrick 2 Millman Claim Meaghan Fitzpatrick Friday, May 03, 2019  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Administrative Efficiency Committee Date: Monday, May 06, 2019 From: Ed Kosiur Subject Rotary - Clock Installation Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: 5/06/2019 TO: COUNCIL MEMBERS SUBJECT: Appointment of City Clerk Background Information: City Clerk Chuck Thorne will be retiring on June 14, 2019, leaving an open term through December 31, 2019. Recommendation: Appoint Samanta Mykoo, Schenectady City Clerk, effective June 15, 2019, term ending December 31, 2019. LEGISLATION WILL BE PREPARED BY Law  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Administrative Efficiency Committee Date: Monday, May 06, 2019 From: Ed Kosiur Subject Youth Advisory Board - Process Discussion Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Administrative Efficiency Committee Date: Monday, May 06, 2019 From: Ed Kosiur Subject CR - Orlando School of Dance Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  BID SUMMARY TABULATION SHEET DEPARTMENT OF ENGINEERING BUREAU OF CONSTRUCTION AND DESIGN Received by the COMMITTEE ON BIDS of The City of Schenectady, NY at 10:30 A.M. Eastern Standard Time on the 1st day of May, 2019. Bids for: "The City of Schenectady Annual Street Improvement Program - 2019" PAY ITEM BIDDER No. 1 BIDDER No. 2 BIDDER No. 3 PAY ITEM DESCRIPTION QUANTITY UNIT Unit Price Unit Price Unit Price No. EXTENSION EXTENSION EXTENSION 001 MOBILIZATION 1 EA $131,000.00 $131,000.00 $64,800.00 $64,800.00 $100,000.00 $100,000.00 161 UNCLASSIFIED EXCAVATION 1500 CY $75.00 $112,500.00 $34.00 $51,000.00 $18.00 $27,000.00 200.11 4' I.D., PRECAST CONCRETE MANHOLE 1-10' DEEP 1 VLF $3,000.00 $3,000.00 $3,500.00 $3,500.00 $2,200.00 $2,200.00 230.12 PRECAST REINFORCED CATCH BASIN TYPE I.D. 2 VLF $3,200.00 $6,400.00 $3,000.00 $6,000.00 $1,300.00 $2,600.00 240.31 ADJUSTMENT OF MANHOLES 230 EA $300.00 $69,000.00 $100.00 $23,000.00 $100.00 $23,000.00 240.32 ADJUSTMENT OF CATCH BASINS 175 EA $300.00 $52,500.00 $250.00 $43,750.00 $100.00 $17,500.00 240.33 ADJUSTMENT OF VALVE BOXES 150 EA $140.00 $21,000.00 $40.00 $6,000.00 $25.00 $3,750.00 300.3 ASPHALT MILLING 0-2" 150000 SY $2.00 $300,000.00 $1.70 $255,000.00 $2.65 $397,500.00 320.1 NYSDOT 9.5MM TRUEING AND LEVEL COURSE 10000 TON $67.00 $670,000.00 $64.25 $642,500.00 $32.00 $320,000.00 320.4 NYSDOT 9.50MM TOP COURSE 20000 TON $67.00 $1,340,000.00 $71.00 $1,420,000.00 $76.00 $1,520,000.00 320.5 NYSDOT 407 TACK COAT 7300 GAL $4.50 $32,850.00 $4.00 $29,200.00 $4.50 $32,850.00 350.11 CONSTRUCTION OF 6" SIDEWALK AND DRIVEWAY 4500 SY $74.00 $333,000.00 $105.75 $475,875.00 $85.00 $382,500.00 357 REMOVE PAVERS 2000 SF $1.00 $2,000.00 $2.50 $5,000.00 $3.00 $6,000.00 360.11 GRANITE CURBING - STRAIGHT 450 LF $55.00 $24,750.00 $64.18 $28,881.00 $58.50 $26,325.00 360.12 GRANITE CURBING - STRAIGHT (MATERIAL ONLY) 750 LF $22.00 $16,500.00 $20.75 $15,562.50 $21.79 $16,342.50 360.21 GRANITE CURBING - RADIUS 4500 LF $70.00 $315,000.00 $75.28 $338,760.00 $50.00 $225,000.00 360.22 GRANITE CURBING - RADIUS (MATERIAL ONLY) 100 LF $35.00 $3,500.00 $32.75 $3,275.00 $32.75 $3,275.00 365.1 TRUNCATED DOME TILES 1500 SF $37.00 $55,500.00 $34.50 $51,750.00 $34.50 $51,750.00 399 Golf Cart Path 300 LF $65.00 $19,500.00 $97.00 $29,100.00 $44.00 $13,200.00 460.5 12” SDR 35 POLYMERIZED VINYL CHLORIDE PIPE 150 LF $67.00 $10,050.00 $65.00 $9,750.00 $72.00 $10,800.00 716.01 WHITE EPOXY REFLECTORIZED PAVEMENT STRIPE -15MIL 2000 LF $2.10 $4,200.00 $2.00 $4,000.00 $2.10 $4,200.00 716.02 YELLOW EPOXY REFLECTORIZED PAVEMENT STRIPE -15MIL 17000 LF $2.10 $35,700.00 $2.00 $34,000.00 $2.10 $35,700.00 740.07 TYPE A SIGN POSTS 12 EA $135.00 $1,620.00 $250.00 $3,000.00 $150.00 $1,800.00 851 TOPSOIL 1550 SY $8.50 $13,175.00 $10.00 $15,500.00 $10.50 $16,275.00 852 SEED 1550 SY $1.10 $1,705.00 $1.08 $1,674.00 $1.00 $1,550.00 Total Bid - The City of Schenectady Annual Street Improvement Program - 2019: $3,574,450.00 $3,560,877.50 $3,241,117.50 BIDDER No. COMPANY NAME ADDRESS C.A.P SECURITY DEPOSIT 1 Peter Luizzi & Brothers Contracting, Inc. 49 Railroad Avenue, Albany, NY 12205 Yes Bid Bond 2 New Castle Paving, LLC 1 Madison Street, Ste 100, Troy, Ny 12180 Yes Bid Bond 3 Empire Paving of Schenectady, Inc. 1900 Duanesburg Road, Duanesburg, NY 12056 Yes Bid Bond  BID SUMMARY TABULATION SHEET DEPARTMENT OF ENGINEERING BUREAU OF CONSTRUCTION AND DESIGN Received by the COMMITTEE ON BIDS of The City of Schenectady, NY at 10:30 A.M. Eastern Standard Time on the 1st day of May, 2019. Bids for: "The City of Schenectady Annual Street Improvement Program - 2019" PAY ITEM BIDDER No. 4 PAY ITEM DESCRIPTION QUANTITY UNIT Unit Price No. EXTENSION 001 MOBILIZATION 1 EA $125,000.00 $125,000.00 161 UNCLASSIFIED EXCAVATION 1500 CY $30.00 $45,000.00 200.11 4' I.D., PRECAST CONCRETE MANHOLE 1-10' DEEP 1 VLF $2,500.00 $2,500.00 230.12 PRECAST REINFORCED CATCH BASIN TYPE I.D. 2 VLF $2,500.00 $5,000.00 240.31 ADJUSTMENT OF MANHOLES 230 EA $185.00 $42,550.00 240.32 ADJUSTMENT OF CATCH BASINS 175 EA $245.00 $42,875.00 240.33 ADJUSTMENT OF VALVE BOXES 150 EA $65.00 $9,750.00 300.3 ASPHALT MILLING 0-2" 150000 SY $1.75 $262,500.00 320.1 NYSDOT 9.5MM TRUEING AND LEVEL COURSE 10000 TON $65.50 $655,000.00 320.4 NYSDOT 9.50MM TOP COURSE 20000 TON $68.00 $1,360,000.00 320.5 NYSDOT 407 TACK COAT 7300 GAL $8.00 $58,400.00 350.11 CONSTRUCTION OF 6" SIDEWALK AND DRIVEWAY 4500 SY $100.00 $450,000.00 357 REMOVE PAVERS 2000 SF $5.00 $10,000.00 360.11 GRANITE CURBING - STRAIGHT 450 LF $60.00 $27,000.00 360.12 GRANITE CURBING - STRAIGHT (MATERIAL ONLY) 750 LF $20.75 $15,562.50 360.21 GRANITE CURBING - RADIUS 4500 LF $71.00 $319,500.00 360.22 GRANITE CURBING - RADIUS (MATERIAL ONLY) 100 LF $33.00 $3,300.00 365.1 TRUNCATED DOME TILES 1500 SF $20.00 $30,000.00 399 Golf Cart Path 300 LF $75.00 $22,500.00 460.5 12” SDR 35 POLYMERIZED VINYL CHLORIDE PIPE 150 LF $75.00 $11,250.00 716.01 WHITE EPOXY REFLECTORIZED PAVEMENT STRIPE -15MIL 2000 LF $2.00 $4,000.00 716.02 YELLOW EPOXY REFLECTORIZED PAVEMENT STRIPE -15MIL 17000 LF $2.00 $34,000.00 740.07 TYPE A SIGN POSTS 12 EA $150.00 $1,800.00 851 TOPSOIL 1550 SY $25.00 $38,750.00 852 SEED 1550 SY 2 $3,100.00 Total Bid - The City of Schenectady Annual Street Improvement Program - 2019: $3,579,337.50 BIDDER No. COMPANY NAME ADDRESS C.A.P SECURITY DEPOSIT 4 Callanan Industries, Inc. PO Box 15097, Albany, NY 12212 Yes Bid Bond 3-20-19-3 - Electrical Improvements at City Hall Plan Holders List Plan Holders List Organization Name Main Contact Download Date City Province/State Construction Journal Construction Journal 04/12/2019 04:55 PM EDT Stuart Florida HAROLD R. CLUNE, BRIAN CLUNE 04/09/2019 09:53 AM EDT BALLSTON SPA New York INC. Graybar Ray Andrews 04/02/2019 03:25 PM EDT Albany New York LaCorte Companies, Inc Sean Picinich 04/02/2019 07:53 AM EDT Troy New York Stilsing Electric Inc. Kathleen Stilsing 03/29/2019 03:18 PM EDT Rensselaer New York Eastern Contractors Judy Ploof 03/29/2019 10:08 AM EDT Albany New York Association Stilsing Electric Inc Michael Stilsing 03/29/2019 09:31 AM EDT Rensselaer New York MJM Electric & Power Mike Montelone 03/28/2019 02:12 PM EDT East Berne New York Systems LLC Dunn Electric Supply Thomas Dunn 03/28/2019 01:47 PM EDT Binghamton New York Company Kasselman Electric Co., Kevin Heelan 03/28/2019 12:02 PM EDT Menands New York Inc. eCLIPSE Network Michael Sipperly 03/28/2019 07:10 AM EDT Albany New York Solutions, LLC Visual Infomedia Siva Kumar 03/28/2019 04:50 AM EDT Coimbatore Brunswick Electric, Inc. Richard Livsey 03/27/2019 05:03 PM EDT Troy New York MNJ Remodeling Corp Stephen Van Ostrand 03/27/2019 04:50 PM EDT Poughkeepsie New York 05/03/2019 09:08 AM EDT Page 8 of 8  BID SUMMARY TABULATION SHEET DEPARTMENT OF ENGINEERING BUREAU OF CONSTRUCTION AND DESIGN Received b y t h e COMMITTEE ON BIDS o f Th e Cit y o f Sch en ect ad y, NY at 1 0 :3 0 A.M. East er n Daylig h t Savin g Tim e o n t h e 1 7 t h d ay o f Ap r i l, 2 0 1 9 . Bid s f o r : " Ele ct r i cal Im p r o v e m e n t s at Ci t y Hall" PAY ITEM PAY ITEM DESCRIPTION QUANTITY UNIT BIDDER No . 1 EXTENSION BIDDER No . 2 EXTENSION BIDDER No . 3 EXTENSION No . Base Bi d 1 Elect r ical Im p r o vem en t s at Cit y Hall 1 LS $177,000.00 $274,500.00 $196,000.00 BIDDER No . COMPANY NAME ADDRESS SECURITY DEPOSIT 1 LaCo r t e Co m p an ies, In c. 630 Seven t h Aven u e, Tr o y, NY 12182-6110 Bid Bo n d 2 Har o ld R. Clu n e, In c. 30 Pr o sep ect St r eet , Ballst o n Sp a, NY 12020 Bid Bo n d 3 St ilsin g Elect r ic, In c. 500 So u t h h St r eet , Ren sselaer , NY 12144 Bid Bo n d 4-11-19 - The City of Schenectady Annual Street Improveme... Addendum No: 1 (Published) Plan Holders List Plan Holders List Organization Name Main Contact Download Date City Province/State All States Asphalt, Inc. Mark Edsall 04/29/2019 03:08 PM EDT Sunderland Massachusetts power&construction william planert 04/29/2019 03:01 PM EDT scottsville New York group Donegal Construction Todd Hartman 04/29/2019 02:56 PM EDT New Stanton Pennsylvania Corporation The Chazen Companies Sylvia Gersbach 04/29/2019 02:17 PM EDT Poughkeepsie New York The LiRo Group Karen Houck 04/29/2019 02:15 PM EDT Rochester New York CHA Consulting Rene Lipatas 04/24/2019 10:14 AM EDT Albany New York Rifenburg Construction Kegan Klinker 04/18/2019 11:58 AM EDT Troy New York Peckham Industries, Inc. Jeri Camputaro 04/16/2019 09:44 AM EDT Athens New York OGGI Concrete Forms & Carolyn Mancini 04/15/2019 03:38 PM EDT Endicott New York Accessories, Inc. Syracuse Signal Scott Strachan 04/15/2019 09:53 AM EDT Syracuse New York Systems, Inc Highway Rehab. Corp. Kenneth Carr 04/14/2019 10:33 PM EDT Brewster New York New Castle Paving Adrianne McMullen 04/12/2019 03:18 PM EDT Troy New York Delsignore Blacktop Debra Newman 04/12/2019 01:16 PM EDT Troy New York Paving, Inc. Core & Main LP Steven Law 04/12/2019 12:19 PM EDT Watervliet New York Syrstone, Inc. Dale Shults 04/12/2019 11:34 AM EDT East Syracuse New York H2M architects + Nicole Kurek 04/12/2019 10:37 AM EDT Melville New York engineers Evolution construction Jeffrey Russo 04/12/2019 10:19 AM EDT Mechanicville New York services Peter Luizzi Bros Peter Luizzi 04/12/2019 10:11 AM EDT Albany New York Contracting Inc Secure Solutions Stormi Vasta 04/12/2019 09:30 AM EDT Delmar New York GPI/Greenman- Heather Pace 04/12/2019 08:22 AM EDT Albany New York Pedersen, Inc. Kal-Harbour, Inc. Scott Sacci 04/12/2019 07:14 AM EDT Albany New York Empire Paving of Richard Longo 04/12/2019 06:13 AM EDT Duanesburg New York Schenectady, Inc. Callanan Industries Robert Moreau 04/12/2019 06:01 AM EDT Albany New York IDMC Bill Philips 04/12/2019 02:06 AM EDT Grand Junction Colorado Gorman Bros., Inc. Michael Ryan 04/11/2019 07:58 PM EDT Albany New York 05/03/2019 09:08 AM EDT Page 7 of 7  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: DATE: May 2, 2019 TO: City Council FROM: Kristin Diotte Director of Development SUBJECT: Award the Bid and Contract for the "Demolition and Debris Removal of Select Vacant Properties in the City of Schenectady" to Jackson Demolition Inc. in the Amount of $203,505.00 Background Information: Included in the City of Schenectady’s Consolidated Plan and Neighborhood Revitalization Strategy Area is the use of CDBG funds for demolition of vacant city owned properties. On March 25, 2019, the City Council approved of the entering of contracts to allow for the sale of vacant lots contingent on the demolition of structures on them, of the below mentioned properties. Evaluation/Analysis: Two bids were submitted and bids were opened on April, 24, 2019. This bid included the following properties: 1706 Carrie Street 955 Strong Street 9 Backus Street A bid evaluation team reviewed the received bids. The lowest qualified bidder was Jackson Demolition of Schenectady, NY, at $203,505.00. Recommendation: The City Council authorizes the Mayor to enter into an agreement with Jackson Demolition for the demolition and removal of debris of select vacant buildings in the amount of $203,505.00. LEGISLATION WILL BE PREPARED BY_______Law Department________  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: DATE: May 2, 2019 TO: City Council FROM: Kristin Diotte Director of Development SUBJECT: Award the Bid and Contract for the "Demolition and Debris Removal of Select Vacant Properties in the City of Schenectady" to Jackson Demolition Inc. in the Amount of $283,683.00 Background Information: Included in the City of Schenectady’s Consolidated Plan and Neighborhood Revitalization Strategy Area is the use of CDBG funds for demolition of vacant city owned properties. On March 25, 2019, the City Council approved of the entering of contracts to allow for the sale of vacant lots, contingent on the demolition of structures on them, for the below mentioned properties. Evaluation/Analysis: Two bids were submitted and bids were opened on April, 24, 2019. This bid included the following properties: 410 Schenectady Street 412 Schenectady Street 410 Summit Avenue A bid evaluation team reviewed the received bids. The lowest qualified bidder was Jackson Demolition of Schenectady, NY, at $283,683.00 Recommendation: The City Council authorizes the Mayor to enter into an agreement with Jackson Demolition for the demolition and removal of debris of select vacant buildings in the amount of $283,683.00. LEGISLATION WILL BE PREPARED BY_______Law Department________  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: DATE: 5/6/19 TO: FROM: Kristin Diotte, Director of Development SUBJECT: Energize NY Open C-PACE Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____LAW_____________________  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, May 06, 2019 From: Ed Kosiur/Marion Porterfield Subject Miracle on Craig Street Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  Project Dashboard Milestone or Event Date Notes Sources and Uses Amount Purchase Agreeement Executed 10/2/2018 Sources Due Diligence Period (Months) 11 CDBG 150,000 Estimated Purchase Closing 9/10/2019 Metroplex 150,000 CDBG Commitment 2/20/2019 Equity Contribution 46,443 Metroplex Commitment 1/7/2019 In-Kind Legal Services (Albany CDI) 30,000 The William Gundry Foundation 4/9/2019 Total 376,443 Funding Commitment Type Eligible Match? Community Development Block Grant Written No Uses Metroplex Written No Acquisition 1 The William Gundry Foundation Written Yes Hard Costs 278,500 Development Line of Credit LOI Pending Yes 14.5% Contingency 40,367 Principal 70,000 10% Professional Fees (less 5,000 discount) 22,850 Interest 6.75% Line of Credit Interest 4,725 Soft Costs (Legal Fees) 30,000 Total 376,443 - Hard Costs and Contingency 318,867 Prepared for Miracle on Craig Street by BlueLight Development Group  Pending Grant Schedule Grant Name Purpose Amount Status Date Community Development Block Grant Capital Expenses/Renovation 150,000 Commited 2/20/2019 Metroplex Capital Expenses/Renovation 150,000 Commited 1/7/2019 William Gundry Broughton Foundation Capital Expenses/Renovation 25,000 Commited 4/9/2019 Assembly Grant Capital Expenses/Renovation 50,000 Decision April Senate Grant Capital Expenses/Renovation 50,000 Decision April Carlillian Foundation Capital Expenses/Renovation 35,000 Decision May Bnai Brith Gideon Foundation Capital Expenses/Renovation 25,000 Decision April Total $485,000 Thriving Neighborhoods Capital Expenses/Renovation 40,000 Denied March Wright Family Foundation Capital Expenses/Renovation 150,000 No Response KeyBank Foundation Capital Expenses/Renovation 150,000 No Response Total $340,000 Prepared for Miracle on Craig Street by BlueLight Development Group  Work Matrix Work Matrix Phase I Maintenance Items Upgrade Items Matrix Total: $ 319,925 Phase I Total: $ 278,500 Equipment & Material Labor Line Cost Equipment & Material Labor Line Cost Includes Overhead & Profit Hourly Rate: 75 Includes Overhead & Profit Hourly Rate: 75 Item Qty. Unit Unit Cost E&M Cost Hrs/Unit Labor Cost Included? Item Qty. Unit Unit Cost E&M Cost Hrs/Unit Labor Cost Included? Total E&M Cost Total Labor Cost Line Cost Mechanical Maintenance Items Code Mechanical Upgrade Items Code Mechanical % total % total Boiler repairs and startup 2 EA 1,000 2,000 10 1,500 3,500 B N Replace boiler with pair of new boilers 2 EA 30,000 60,000 170 25,500 85,500 B Y Boiler 60,000 70% 25,500 30% 85,500 Repair/Replace damaged heating system pipe & fitting 50 LF 20 1,000 0.6 2,250 3,250 B N Replace gym air handler and condensing unit 1 EA 24,000 24,000 150 11,250 35,250 V Y Ventilation 63,300 49% 65,250 51% 128,550 Repair/Replace insulation on heating system piping 100 LF 3 300 0.2 1,500 1,800 B N Replace library air handler and condensing unit 1 EA 12,000 12,000 130 9,750 21,750 V Y Other - N/A - N/A - Replace HVAC control valves 8 EA 250 2,000 3 1,800 3,800 B N Install make-up air unit for kitchen 1 EA 10,000 10,000 80 6,000 16,000 V Y Mechanical Total $ 123,300 58% $ 90,750 42% $ 214,050 Repair fin tube radiation and covers 150 LF 45 6,750 1 5,625 12,375 B N Add energy recovery ventilators 3 EA 5,000 15,000 50 11,250 26,250 V Y System startup, testing & flushing 1 EA 1,500 1,500 40 3,000 4,500 B N Ductwork for air handlers and ERVs 1000 Lbs 2.0 2,000 0.3 22,500 24,500 V Y Mechanical Maintenance Total $ 13,550 $ 15,675 $ 29,225 Duct insulation for air handlers and ERVs 600 SF 0.5 300 0.1 4,500 4,800 V Y Replace cabinet unit heaters 4 EA 2,750 11,000 4 1,200 12,200 O N Mechanical Upgrade Total $ 134,300 $ 91,950 $ 226,250 Plumbing Maintenance Items Qty. Unit Unit Cost E&M Cost Hrs/Unit Labor Cost Code Plumbing Upgrade Items Qty. Unit Unit Cost E&M Cost Hrs/Unit Labor Cost Code Plumbing E&M Cost % total Labor Cost % total Startup, testing & troubleshooting of plumbing system 1 EA 1,500 1,500 40 3,000 4,500 P Y Replace 100 gal gas hot water heater 1 EA 1500 1,500 24 1,800 3,300 W Y Piping 3,500 43% 4,650 57% 8,150 Replace 40 gal electric hot water heater 1 EA 500 500 16 1,200 1,700 W Y Replace kitchen sink assembly 1 EA 1600 1,600 10 750 2,350 O Y Hot/cold water 3,600 50% 3,600 50% 7,200 Replace water cooler 1 EA 1,600 1,600 8 600 2,200 W Y Replace/install new bathroom fixtures 5 EA 1500 7,500 20 7,500 15,000 O Y Other 10,100 52% 9,150 48% 19,250 Repair/Replace damaged waste piping 40 LF 40 1,600 0.3 900 2,500 P Y $ 10,600 $ 10,050 $ 20,650 Plumbing Total $ 17,200 50% $ 17,400 50% $ 34,600 Repair/Replace damaged domestic water piping 50 LF 8 400 0.2 750 1,150 P Y Repair/Replace courtyard drain 1 EA 1,000 1,000 12 900 1,900 O Y Plumbing Maintenance Total $ 6,600 $ 7,350 $ 13,950 Electrical Maintenance Items Qty. Unit Unit Cost E&M Cost Hrs/Unit Labor Cost Code Electrical Upgrade Items Qty. Unit Unit Cost E&M Cost Hrs/Unit Labor Cost Code Electrical E&M Cost % total Labor Cost % total Start & test electrical system, replace faulty devices 1 Misc. 2,000 2,000 30 2,250 4,250 L Y Replace switch and main distribution panel 1 Misc 5000 5,000 40 3,000 8,000 P Y Panels 11,000 52% 10,200 48% 21,200 Repair lighting, replace tubes 1 Misc. 1,000 1,000 16 1,200 2,200 O Y Replace subpanels 4 Misc 1500 6,000 24 7,200 13,200 P Y Linework 2,000 47% 2,250 53% 4,250 Electrical Maintenance Total $ 3,000 $ 3,450 $ 6,450 Replace outdoor lighting 4 EA 250 1,000 4 1,200 2,200 O Y Other 2,000 45% 2,400 55% 4,400 $ 12,000 $ 11,400 $ 23,400 Electrical Total $ 15,000 50% $ 14,850 50% $ 29,850 Total $ 155,500 $ 123,000 $ 278,500 Maintenance Totals: $ 23,150 $ 26,475 $ 49,625 Upgrade Totals: $ 156,900 $ 113,400 $ 270,300 Matrix Total: $ 319,925 Phase I Total: $ 278,500 Prepared for Miracle on Craig Street by BlueLight Development Group  Property Details Address City Zip Code Structure Type Site Property Class Levels Basement Acres Square Footage 702 Craig Street Schenectady 12307 Mixed-Use 632 Benevolent and Moral Associations 0 No 0.16 7,000 201 Duane Avenue Schenectady 12307 Mixed-Use 632 Benevolent and Moral Associations 2 Yes 0.05 2,374 215 Duane Avenue Schenectady 12307 Vacant Lot 632 Benevolent and Moral Associations 0 No 0.07 3,000 605 Craig Street Schenectady 12307 Vacant Lot 632 Benevolent and Moral Associations 0 No 0.15 6,566 205 Duane Avenue Schenectady 12307 Parking Lot 632 Benevolent and Moral Associations 0 No 0.07 2,833 Prepared for Miracle on Craig Street by BlueLight Development Group  Pro Forma Type Pro Forma Basis Accrual Date At Closing Months 1 Assets Current assets Cash and cash equivalents $ 46,443 Grants receivable 300,000 Total current assets 346,443 Fixed assets, net 1 Intangible assets, net - Total assets $ 346,444 Liabilities and Net Assets Current liabilities Line of credit $ - Accounts payable - Total current liabilities - Long-term liabilities Long-term debt - Total liabilities $ - Net assets Unrestricted net assets 346,444 Total net assets 346,444 Total liabilities and net assets $ 346,444 Prepared for Miracle on Craig Street by BlueLight Development Group  Statement of Activity Type Projection Projection Basis Accrual Accrual Fiscal Year End 2019 12/31/2019 Months Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 12 Income % of Revenue Support and Contributions Corporate Sponsorship $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 0% Line of Credit - - - - 34,569 53,144 53,144 53,144 53,144 64,569 - - 311,717 49% CDBG Reimbursement - - - - - 32,285 26,572 26,572 26,572 26,572 11,426 - 150,000 24% Metroplex Reimbursement - - - - - 32,285 26,572 26,572 26,572 26,572 11,426 - 150,000 24% Net Support and Contributions - - - - 34,569 117,714 106,289 106,289 106,289 117,714 22,853 - 611,717 96% Program and Event Income Special Events - - - - - - - - - - - 3,500 3,500 1% Program Service Fees - - - - - - - - - - 1,542 1,542 3,083 0% Net Program and Event Income - - - - - - - - - - 1,542 5,042 6,583 1% Other Income Board Dues - - - 1,200 - - 1,200 - - 1,200 3,600 1% Catering - - - - - - - - - - - - - 0% Resident Memberships - - - - - - - - - - 417 417 833 0% Net Other Income - - - - - 1,200 - - 1,200 - 417 1,617 4,433 1% Rental Income Vacancy -5% - - - - - - - - - (210) (210) (210) (630) 0% Office Space Rentals (6 Units) - - - - - - - - - 1,800 1,800 1,800 5,400 1% Event Space Rental - - - - - - - - - 600 600 600 1,800 0% Juice Bar Space Rental - - - - - - - - - 600 600 600 1,800 0% Arts Center Space Rental - - - - - - - - - 600 600 600 1,800 0% Daycare Space Rental - - - - - - - - - 600 600 600 1,800 0% Net Rental Income - - - - - - - - - 3,990 3,990 3,990 11,970 2% Total Income & Support - - - - 34,569 118,914 106,289 106,289 107,489 121,704 28,801 10,648 634,703 100% Expense Expense Inflation 3% Operating Expenses Executive Director Salary, Payroll Costs - - - - - - - - - 4,333 4,333 4,333 13,000 2% Property Management Fee - - - - - - - - - 833 833 833 2,500 0% Secretary Wages - - - - - - - - - - - - - 0% Property Insurance - - - 2,500 - - - - - - - - 2,500 0% General Liability Insurance - - - - - - - - - 1,054 - - 1,054 0% Director and Officer Insurance - - - - - - - - - 1,200 - - 1,200 0% Utilities - - - - 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 8,000 1% Sewage/Water/Garbage - - - - - - 500 - - 500 - - 1,000 0% Repairs/Maintenance Reserve - - - 83 83 83 83 83 83 83 83 83 750 0% Subtotal - - - 2,583 1,083 1,083 1,583 1,083 1,083 9,004 6,250 6,250 30,004 5% Discretionary Expenses Advertising - - - - - - - - - - - - - 0% Office Supplies - - - - - - - - - - - - - 0% Computers/Technology Server - - - - - - - - - - - - - 0% Food - - - - - - - - - - - - - 0% Internet/Cable/Phone - - - - - - - - - 117 117 117 350 0% Outside Printing - - - - - - - - - - - - - 0% Postage - - - - - - - - - - - - - 0% Subtotal - - - - - - - - - 117 117 117 350 0% Professional Services Accounting Fees - - - - - - - - - - - - - 0% Legal Fees - - - - - - - - - - - - - 0% NYCON Membership - - - - - - - - - - - - - 0% Subtotal - - - - - - - - - - - - - 0% Capital Expenses/Renovation Interest Expense - - - - - 64,569 53,144 53,144 53,144 53,144 22,853 4,725 304,725 48% Hard Costs - - - - 53,144 53,144 53,144 53,144 53,144 53,144 - - 318,867 50% Developer Fees - - - - 11,425 - - - - 11,425 - - 22,850 4% Subtotal - - - - 64,569 117,714 106,289 106,289 106,289 117,714 22,853 4,725 646,442 102% Total Expense - - - 2,583 65,653 118,797 107,872 107,372 107,372 126,835 29,219 11,092 676,796 107% Change In Net Assets - - - (2,583) (31,083) 117 (1,583) (1,083) 117 (5,131) (418) (443) (42,092) -7% Net Assets, beginning of year 46,443 46,443 46,443 46,443 43,859 12,776 12,893 11,309 10,226 10,343 5,212 4,794 46,443 Net Assets, end of year $ 46,443 $ 46,443 $ 46,443 $ 43,859 $ 12,776 $ 12,893 $ 11,309 $ 10,226 $ 10,343 $ 5,212 $ 4,794 $ 4,350 $ 4,350 All projected expenses include 3% annual increase unless otherwise noted. Prepared for Miracle on Craig Street by BlueLight Development Group  Financial Projections Type Projection Projection Projection Projection Basis Accrual Accrual Accrual Accrual Fiscal Year End 12/31/2020 12/31/2021 12/31/2022 12/31/2023 Months 12 12 12 12 Income % of Revenue % of Revenue % of Revenue % of Revenue Support and Contributions Corporate Sponsorship $ 15,000 12% $ 15,000 12% $ 15,000 12% $ 15,000 12% Line of Credit CDBG Reimbursement - 0% - 0% - 0% - 0% Metroplex Reimbursement 15,000 12% 15,000 12% 15,000 12% 15,000 12% Net Support and Contributions 30,000 25% 30,000 25% 30,000 25% 30,000 25% Program and Event Income Special Events 15,000 12% 15,000 12% 15,000 12% 15,000 12% Program Service Fees 18,500 15% 18,500 15% 18,500 15% 18,500 15% Net Program and Event Income 33,500 27% 33,500 27% 33,500 27% 33,500 27% Other Income Board Dues 4,800 4% 4,800 4% 4,800 4% 4,800 4% Catering 5,000 4% 5,000 4% 5,000 4% 5,000 4% Resident Memberships 5,000 4% 5,000 4% 5,000 4% 5,000 4% Net Other Income 14,800 12% 14,800 12% 14,800 12% 14,800 12% Rental Income Vacancy -5% (2,315) -2% (2,315) -2% (2,315) -2% (2,315) -2% Office Space Rentals (6 Units) 18,000 15% 18,000 15% 18,000 15% 18,000 15% Event Space Rental 6,700 5% 6,700 5% 6,700 5% 6,700 5% Juice Bar Space Rental 7,200 6% 7,200 6% 7,200 6% 7,200 6% Arts Center Space Rental 7,200 6% 7,200 6% 7,200 6% 7,200 6% Daycare Space Rental 7,200 6% 7,200 6% 7,200 6% 7,200 6% Net Rental Income 43,985 36% 43,985 36% 43,985 36% 43,985 36% Total Income & Support 122,285 100% 122,285 100% 122,285 100% 122,285 100% Expense Expense Inflation 3% Operating Expenses Executive Director Salary, Payroll Costs 52,000 43% 53,560 44% 55,167 45% 56,822 46% Property Management Fee 10,000 8% 10,300 8% 10,609 9% 10,927 9% Secretary Wages 12,480 10% 12,854 11% 13,240 11% 13,637 11% Property Insurance 2,500 2% 2,575 2% 2,652 2% 2,732 2% General Liability Insurance 1,054 1% 1,086 1% 1,118 1% 1,152 1% Director and Officer Insurance 1,200 1% 1,236 1% 1,273 1% 1,311 1% Utilities 12,000 10% 12,360 10% 12,731 10% 13,113 11% Sewage/Water/Garbage 2,000 2% 2,060 2% 2,122 2% 2,185 2% Repairs/Maintenance Reserve 1,000 1% 1,030 1% 1,061 1% 1,093 1% Subtotal 94,234 77% 97,061 79% 99,973 82% 102,972 84% Discretionary Expenses Advertising 1,500 1% 1,545 1% 1,591 1% 1,639 1% Office Supplies 2,000 2% 2,060 2% 2,122 2% 2,185 2% Computers/Technology Server 1,100 1% 1,133 1% 1,167 1% 1,202 1% Food 2,500 2% 2,575 2% 2,652 2% 2,732 2% Internet/Cable/Phone 1,400 1% 1,442 1% 1,485 1% 1,530 1% Outside Printing 2,000 2% 2,060 2% 2,122 2% 2,185 2% Postage 2,500 2% 2,575 2% 2,652 2% 2,732 2% Subtotal 13,000 11% 13,390 11% 13,792 11% 14,205 12% Professional Services Accounting Fees 2,500 2% 2,575 2% 2,652 2% 2,732 2% Legal Fees 1,700 1% 1,751 1% 1,804 1% 1,858 2% NYCON Membership 250 0% 258 0% 265 0% 273 0% Subtotal 4,450 4% 4,584 4% 4,721 4% 4,863 4% Capital Expenses/Renovation Interest Expense Hard Costs Developer Fees Subtotal Total Expense 111,684 91% 115,035 94% 118,486 97% 122,040 100% Change In Net Assets 10,601 9% 7,250 6% 3,799 3% 245 0% Net Assets, beginning of year 4,350 14,951 22,202 26,001 Net Assets, end of year $ 14,951 $ 22,202 $ 26,001 $ 26,246 All projected expenses include 3% annual increase unless otherwise noted. Prepared for Miracle on Craig Street by BlueLight Development Group  Equity Substantiation Prepared for Miracle on Craig Street by BlueLight Development Group Miracle on Craig Street Project Narrative May 1, 2019 Prepared for Rosa Rivera – President PROJECT DESCRIPTION ▪ Miracle on Craig Street, Inc (MOCS) is a 501(c)3 non-profit corporation incorporated as the prospective owner and operator of the following parcels: Address City Zip Code Structure Type Site Property Class Levels Basement Acres Square Footage 700 Craig Street Schenectady 12307 Mixed-Use 632 Benevolent and Moral Associations 2 Yes 0.28 12,200 702 Craig Street Schenectady 12307 Mixed-Use 632 Benevolent and Moral Associations 0 No 0.16 7,000 201 Duane Avenue Schenectady 12307 Mixed-Use 632 Benevolent and Moral Associations 2 Yes 0.05 2,374 215 Duane Avenue Schenectady 12307 Vacant Lot 632 Benevolent and Moral Associations 0 No 0.07 3,000 605 Craig Street Schenectady 12307 Vacant Lot 632 Benevolent and Moral Associations 0 No 0.15 6,566 205 Duane Avenue Schenectady 12307 Parking Lot 632 Benevolent and Moral Associations 0 No 0.07 2,833 ▪ Together, these parcels comprise the lot known as Carver Community Center (CCC). Proceeds of $1.00 are included the project for CCC acquisition. ▪ Proceeds of $278,500 are included in the project for hard costs. Hard costs include the complete Phase I scope of work outlined in the attached Work Matrix. Specific improvements include replacing the existing boiler, installing commercial ventilation and air changers, repairing plumbing and radiation, updating electrical subpanels, and conduit linework where necessary. A 14.5% hard cost budget contingency of $40,367 is included in the proposed project. Hard costs and contingency proceeds total $318,867. Contingency proceeds will cover unexpected capital expenses including inspection and abatement of potentially hazardous materials including lead paint, asbestos insulation et al. Please note, improvements assume a ventilation scope of work totaling $128,550. Of this amount, $35,250 is for replacement of the gym air handler and condensing unit and $21,750 is for replacement of the library air handler and condensing unit. It may be feasible to delay one or both of these line items pending final space usage and inspection. ▪ Proceeds of $22,850 are included in the project for professional fees. Professional fees will be paid to BlueLight Development Group for project development services. BlueLight has prepared the predevelopment scope of work including space design, lease strategy, and financial analysis. Project development services over the course of the subject project will include contactor quoting, site maintenance, progress reporting, invoicing, and other management services as necessary to complete the project. MOCS and BlueLight have an executed letter of intent dated 10/11/2018 outlining these services. ▪ Proceeds of $30,000 are included in the project for in-kind soft costs (legal fees). Predevelopment services, contract services, and legal services have been provided in-kind by the Albany Law School Community Development Institute (CDI). CDI will continue to provide necessary legal services in-kind over the course of the project. Miracle on Craig Street Project Narrative May 1, 2019 Prepared for Rosa Rivera – President HISTORY AND BACKGROUND ▪ Miracle on Craig Street is a non-profit corporation formed to operate the CCC. MOCS intends to use the space to provide community programming and mixed-used resources including programming space, study areas, athletic space, kitchen access, and other charitable services. ▪ BlueLight Development Group provides development consulting services including project development, space design, financial analysis, and strategic planning. BlueLight serves property owners directly including individuals, non-profit corporations, developers, and public entities. BlueLight is a 501(c)3 charitable corporation. Management: Rosa Rivera President and Founder Miracle on Craig Street ▪ Ms. Rivera serves as President and Founder of MOCS where she oversees all day-to-day operations of the organization. Following completion of the subject project, Ms. Rivera intends to serve as full-time Executive Director of MOCS. ▪ Ms. Rivera holds an M.A. in Social Justice and Community Development and specializes in community-based participatory planning and advocacy. Travon T. Jackson President and Managing Director BlueLight Development Group ▪ Mr. Jackson serves as President and Managing Director of BlueLight. He oversees all day-to-day operations of the corporation, provides hands-on client service, and leads strategic planning. ▪ Mr. Jackson specializes in financial statement analysis, cash flow modeling, debt structuring, credit analysis, and multi-modal development planning. Miracle on Craig Street Project Narrative May 1, 2019 Prepared for Rosa Rivera – President FINANCIAL ANALYSIS Operations – Cash Flow: MOCS has prepared five years (1/1/2019 – 12/31/2023) of financial projections prepared on an accrual basis. The analysis below details one year (1/1/2019 – 12/31/2019) of projections. Projection (1/1/2019 – 12/31/2019) Year one financial performance is heavily focused on the capital improvements to the subject property. As such, the analysis below focuses primarily on the project. Projected operating performance from years two through five are summarized below: Total income of $122,285 is projected in year two. Of this amount, $30,000 or 25% is grants and contributions, $33,500 or 27% is program and event income, and $43,985 or 36% is rental income. Projected income is held constant in years two through five to be conservative. Grants and contributions are projected based on 2017 – 2018 fundraising efforts of MOCS, which raised in excess of $30,000. Program and event income is based on existing market interest, the income potential of the fully utilized CCC, and fees for non-members who request services. Rental income is projected based on prospective tenants who have provided verbal or written letters of interest to rent the space. A 5% vacancy is included to be conservative. Total expenses of $111,684 are projected in year two. Of this amount, $52,000 or 43% is Executive Director salary. Remaining operating expenses are projected based on readily available cost comparison for commercial buildings and existing rates for services. All expenses are projected to increase 3% year-over-year to be conservative. Net assets are projected to increase $10,601 in year two. Despite 3% expense inflation year- over-year and flat-line projection of income, MOCS retains profitability through year five. ▪ Total activity of $611,717 is projected in year one. Of this amount, $150,000 or 24% is Community Development Block Grant (CDBG) funds and $150,000 or 24% is Metroplex Grant (Metroplex) funds. CDBG and Metroplex proceeds are matching grants and require costs to be incurred prior to disbursement. Project hard costs will be reimbursed dollar- for-dollar on a monthly basis. Estimated revolving line of credit borrowing of $311,717 is included in year one projected activity to demonstrate feasibility of project funding. Line of credit borrowing will be done on a monthly basis for capital costs and reimbursed dollar-for-dollar on a monthly trailing basis by CDBG and Metroplex funds. Monthly reimbursement will be split between CDBG (50%) and Metroplex (50%). Reimbursements will pay down outstanding line of credit balances for upfront capital costs on a monthly basis and cycle revolving line of credit funds as needed to undertake ongoing capital expenses. MOCS intends to secure a development line of credit or forgivable grant at execution of the purchase contract with the City of Schenectady. Miracle on Craig Street Project Narrative May 1, 2019 Prepared for Rosa Rivera – President ▪ Expenses of $676,796 are projected in year one. Of this amount, $318,867 is projected for hard costs and contingency fees and $22,850 is projected for professional fees. $11,425 or 50% of professional fees will be paid at the beginning of the project, with the remaining 50% held back until project completion. $21,854 is projected for general operating expenses during Q4 2019, pending projected completion of capital improvements in Q1, Q2, and Q3 2019. Hard costs and contingency fees totaling $318,867 are projected to be expensed on a straight-line monthly basis beginning in May 2019. The first monthly reimbursement is projected in June 2019, with the remaining hard costs expensed on a straight-line monthly basis through October. Capital improvements are projected to be completed in the six-month period from May to October, with a soft opening of the CCC in November 2019. The estimated six-month timeframe of completion and monthly reimbursement schedule provided will remain applicable regardless of delays in project commencement due to administrative or legal matters. ▪ Change in net assets of ($42,092) is projected in 2019. MOCS’ equity contribution of $46,443 is projected to cover this deficit resulting in net assets of $4,350 at year-end. Financial Condition: Pro Forma ▪ At the time of closing, MOCS is projected to report current assets of $346,443 consisting of grants receivable of $300,000 and cash of $46,443. Grant disbursement is projected to occur after closing. ▪ Fixed assets of $1.00 solely consist of the acquisition cost of the subject properties. ▪ No debt is projected at the time of closing. Projected line of credit funding would provide $70,000 of borrowing availability for the project. Outstanding principal would fluctuate based on project progress and monthly reimbursement resulting in fluctuating working capital over the course of the project.  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, May 06, 2019 From: Vince Riggi Subject CR-Motorcycle Safety & Awareness Month Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, May 06, 2019 From: Andrew Koldin Subject Sale of 1046 Delamont Avenue Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, May 06, 2019 From: Andrew Koldin Subject Bethesda House Purchase Agreement Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, May 06, 2019 From: Andrew Koldin Subject Sale of 2060 Eastern Parkway Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, May 06, 2019 From: Andrew Koldin Subject Sale of 530 Paige Street Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, May 06, 2019 From: Andrew Koldin Subject Sale of 5 Myrtle Avenue Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, May 06, 2019 From: Andrew Koldin Subject Sale of 833 Cleveland Avenue Background Info: Two offers Evaluation/Analysis Recommendation Friday, May 03, 2019  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: 4/29/2019 TO: COUNCILMEMBERS FROM: Christopher Lunn, Chief Building Inspector SUBJECT: ORIDINANCE- Full Time Code Clerical Aide Position Background Information: In our determination to provide outstanding customer service to all residents, The Bureau of Code Enforcement is in the need of additional administrative staffing to efficiently and professionally cover all of the tasks associated with the voluminous amount of business the department performs. With the introduction of our new software system (Municity 5) comes the policy and procedure change that effects our ability to properly function. The System will give us the ability to increase the amount of field inspections. This time in the field will yield greater productivity which will directly correlate to an increase of calls, notices, and documentation that will all need to be addressed. There will be a reduced amount of staffing left in City Hall to handle the volume of calls. Re-evaluation of our department and proper use of funds in this year's budget cycle have been evaluated and the clear choice would be the creation of this position to better serve the constituents and contractors here in Schenectady. Evaluation/Analysis: Continuing our efforts to accommodate both contractors and the public and in accordance with our goal to offer superior customer service to our City residents it is advantageous for us to take in Building Permit Applications and Rental Certificate Applications to have a full time Clerical Aide available to answer the telephones, scan in property files, and assist other administrative staff as necessary. Currently there is one (1) IPS III and (1) Code Enforcement Clerk in Room 17. With the recent addition of five (5) new Code Enforcement Officers, the amount of processing permits, complaints, answering phones, and dealing with the public has greatly increased. A Clerical Aide would help relieve the burden put on the administrative staff in Room 17 by performing lower level tasks. Recommendation: In order to effectively cover the Counter Office, answer the telephones, filing and scanning of files, and provide professional customer service between the hours of 9:00 AM – 5:00 PM, we recommend the position of a Clerical Aide be created to fill this need. Codes Department revenue codes and expense will be booked to A8664-100. LEGISLATION WILL BE PREPARED BY: Chief Building Inspector Christopher Lunn  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Government Operations Committee Date: Monday, May 06, 2019 From: Ed Kosiur Subject Newspaper Plastic Bag Drops Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Government Operations Committee Date: Monday, May 06, 2019 From: Karen Zalewski-Wildzunas Subject Plastic Straw Ban Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  A Local Law to amend the code of the City of Schenectady, in relation to prohibiting single- use plastic beverage straws and beverage stirrers Definitions. As used in this section, the following terms have the following meanings: Beverage straw. The term “beverage straw” means a tube used for transferring a beverage from its container to the mouth of a consumer. Beverage stirrer. The term “beverage stirrer” means a device used by a consumer that is designed solely for the purpose of mixing liquids intended for internal human consumption. Biodegradable. The term “biodegradable” means the ability of a material to breakdown, within one year, into natural materials in the natural environment without causing harm. Disability. The term “disability” means a physical, intellectual or sensory impairment that substantially limits one or more major life activities. Plastic. The term “plastic” means a synthetic material made from organic polymers, including, but not limited to, polypropylene and polystyrene, that can be molded into shape while soft, and then set into a rigid or slightly elastic form. Single-use plastic straw: The term “single-use plastic straw” means a single-use, disposable tube made predominantly of plastic derived from either petroleum or a biologically based polymer, such as corn or other plant sources, used to transfer a beverage from a container to the mouth of the person drinking the beverage. “Single-use plastic straw” does not include a straw made from non-plastic materials, including, but not limited to, paper, pasta, sugar cane, wood, or bamboo. Distribution: The term “distribution” or “distribute” means the vending, sale, giving, deployment or delivering for any purpose of a straw, other than as defined herein, whether or not incident to the sale, vending or provision of any kind of beverage in a container. “Distribution” does not include provision of a straw with a beverage on private property used as a residence or by beverages prepared and packaged outside the City, provided such beverage is not altered, packaged or repackaged with the City. Distribution of Plastic Straws Prohibited No establishment in the city shall offer to consumers any single-use straw or beverage stirrer made of plastic or any other non-biodegradable material. Establishments may provide suitable beverage straws or beverage stirrers, including those prohibited by this section, to a person that requires a straw due to a disability or medical condition as defined by this section. This local law takes effect January 1, 2020. Penalties for Violation Any person who violates this section or any rule promulgated pursuant thereto shall be liable for a civil penalty recoverable in a civil action brought in the name of the City of Schenectady A. For any violation: 1. First offense within any one-year period: $100.00 fine 2. Second offense within any one-year period: $200.00 fine 3. Third offense or more within any one-year period: $500.00 fine B. Each and every prohibited distribution is a single violation  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Government Operations Committee Date: Monday, May 06, 2019 From: Leesa Perazzo Subject Kiwanis - 100th Anniversary Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Government Operations Committee Date: Monday, May 06, 2019 From: Marion Porterfield Subject CR - SEAT Center Background Info: Evaluation/Analysis Recommendation Friday, May 03, 2019  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: CLAIMS DATE: 05/02/2019 TO: COUNCILMEMBERS FROM: LAW DEPT. SUBJECT: WREFORD CLAIM Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____LAW DEPT  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: CLAIMS DATE: 05/02/2019 TO: COUNCILMEMBERS FROM: LAW DEPT. SUBJECT: MILLMAN CLAIM Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_____LAW DEPT