City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Monday, July 6, 2020 5:30 p.m. Teleconference The Council President reserves the right to add or delete any agenda item prior to Committee Meeting. Join by Phone: 1-415-655-0001 WebEx Access Code: 161 107 3643 Meeting Password: CommitteeMeeting Claims 1 Moore v. City of Schenectady Andrew Koldin 2 Ramel Gentry v. City of Schenectady Andrew Koldin 3 Golden Gates Associates, LLC Tax Certiorari Andrew Koldin City Development & Planning 1 Sale of Vacant Lot – 306 Green Street Maurice Brown, III 2 Sale of 1461 State Street Maurice Brown, III 3 Sale of 1643 Foster Avenue Maurice Brown, III Public Service & Utilities 1 ABAC for the “Schenectady City Hall Re-Roofing” to Pulver Roofing Co., Inc. Chris Wallin 2 ABAC for the “Mechanical and Chemical Tree Eradication System” to Applied Ecological Chris Wallin Services, Inc. 3 Change Order to “The City of Schenectady Street Improvement Program Fall 2019” for Chris Wallin Community Development and Block Grant Funded Projects 4 Discussion & CPH - Amend City Code Section 248-18 to allow Sunday Traffic John Mootooveren Modification on Ostrander Place from Chrysler Avenue to Crane Street 5 Discussion & CPH – to Amend City Code Section 248 Andrew Koldin Administrative Efficiency 1 Discussion – Amending Chapter 6 of the Code of the City of Schenectady Regarding Ron Gardner / John Affirmative Action Mootooveren Finance 1 Authorizing Fee Waivers for Exterior Building Repair Permits John Mootooveren 2 CPH – Amending the 2020 Annual Action Plan John Polimeni 3 Building Trades CBA James Commodore 4 Carpenters CBA James Commodore Health & Recreation 1 Discussion – A Diamond Maintenance Carmel Patrick / John Polimeni 2 Discussion – Premier Upstate Baseball John Polimeni 3 Discussion – Cooling Options for Summer Leesa Perazzo Thursday, July 2, 2020  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: Claims DATE: July 6, 2020 TO: City Council FROM: Andrew Koldin, Corporation Counsel SUBJECT: Moore v. City of Schenectady Background Information: Case Status Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_______________ _________  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: Claims DATE: July 6, 2020 TO: City Council FROM: Andrew Koldin, Corporation Counsel SUBJECT: Ramel Gentry v. City of Schenectady Background Information: Case Status Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY_______________ _________  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Claims Committee Date: Monday, July 06, 2020 From: James Commodore Subject Golden Gates Associates, LLC Tax Cert Background Info: Evaluation/Analysis Recommendation Thursday, July 02, 2020  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 7/2/20 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Vacant Lot 306 Green St. Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 7/2/20 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Vacant Lot 1461 State Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 7/2/20 TO: COUNCIL MEMBERS FROM: Development SUBJECT: 1643 Foster Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Public Service & Utilities Committee Date: Monday, July 06, 2020 From: John Mootooveren Subject CPH - Sunday Traffic Modification on Ostrander Place from Chrysler Avenue to Crane Street Background Info: Evaluation/Analysis Recommendation Thursday, July 02, 2020  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: DATE: July 6, 2020 TO: City Council FROM: Andrew Koldin, Corporation Counsel SUBJECT: Amending City Code §248 Background Information: The City is in the process of rolling out a new parking system that will require people to pay either at a kiosk or through an application on their smart phones. With this significant change to how our residents and visitors pay for parking, it is necessary to make changes to the City Code to reflect the use of the new technology. Input on the proposed changes were sought from and provided by the police department, engineering department, law department, signal superintendent, and the Mayor’s Office. Since a change to the City Code is required for the proposed request, the Law Department is seeking that the Public Service and Utilities Committee pass the legislative request for a call for a public hearing in order for the public to review the proposed changes to the City Code and provide feedback on those proposed changes. Evaluation/Analysis: The proposed changes account for the newly provided application-based payment technology, the removal of single-payment meters, and antiquated provisions in the City Code. Amendments to the City Code require a public hearing to allow members of the public to review the proposed changes and provide feedback of those proposed changes. Recommendation: Pass the legislative request for the City Council to call for a public hearing on amendments to City Code §248. LEGISLATION WILL BE PREPARED BY_____LAW DEPARTMENT________  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Administrative Efficiency Committee Date: Monday, July 06, 2020 From: Ron Gardner / John Mootoov Subject Discussion - Amending Chapter 6 of the Code of the City of Schenectady Regarding Affirmative Action Background Info: Evaluation/Analysis Recommendation Thursday, July 02, 2020  City of Schenectady 2020 MWBE and Workforce Goals Administrative Regulations and Procedures Background In an effort to achieve a workforce that reflects the demographics diversity of the City Of Schenectady, the City has devised the following goals for Minority and Women Business Enterprises (MBE/WBE) participation as well as Equal Employment Opportunity (EEO). The City Of Schenectady establish the goal for MWBE’s as percentages of annual contract awards for contracts over $100,000.00 for three types of city contracts, Public Works Construction, Public Works Consultants, Professional Services Consultants, with the aggregate minority and women awards goals as shown in table 1. The City of Schenectady will use a weighted scoring system outlined in table 2 to encourage and assist contractors in reaching the stated MWBE goals. The City of Schenectady establish the goal that MWBE’s will receive as percentages of annual contract awards for city commodity (goods and services ) contracts as shown in Table 3. The City Of Schenectady establishes the Workforce EEO goals to be phased in as illustrated in Table 4. Public works construction contracts exceeding $250,000.00 may only be awarded to contractors and subcontractors that have an approved apprenticeship program. Please direct any questions you may have regarding this information to: Ronnie Gardner Affirmative Action Officer City Hall, 105 Jay Street Room 2 Schenectady, NY 12305 Phone 518-382-5199 Ext 5374 Email Rgardner@schenectadyny.gov MWBE and Workforce Goals Administrative Regulations and Procedures  Table of Contents Part 1 – MWBE Goals Section 1. Who Qualifies for MWBE Status for Purposes of Meeting City Goals Section 2. Procedures for MWBE Requirements: Public Works Contracts Section 3. Procedures for MWBE Requirements: Professional Services Consulting Contracts including Public Works Consulting Contracts Section 4. Procedures for MWBE Requirements: Purchases of Goods and Services Part 2 – Workforce Goals Section 1. Overall Requirements Section 2. Procedures for Workforce Requirements: Public Works Contracts Section 3. Procedures for Workforce Requirements: Professional Services Consulting Contracts including Public Works Consulting Contracts Part 3 - Responsibilities of Departments Part 4 - Duties of the MWBE Office MWBE and Workforce Goals Administrative Regulations and Procedures Part 1 – MWBE Goals Section 1. Who Qualifies for MWBE Status for Purposes of Meeting City Goals 1.1.APPLICATION. A contractor, vendor or consultant shall be eligible for meeting the City of Schenectady MWBE goals if: 1.1.1 It is a state-certified MWBE at the time of the contract award. State certification requires that a business be at least 51% owned and controlled by minorities (M), women (W), or both. Minority shall be defined consistent with state and federal definitions, e.g. Black, Hispanic, American Indian or Alaskan Native, Asian – Indian Subcontinent, and Asian Pacific. State certified shall mean that the MWBE business has a valid current certification as listed in the Empire State Development (ESD) directory, or has been approved through another state agency MWBE or DBE certification process, or is under recertification review by ESD if verified and approved by the Affirmative Action Officer. 1.1.2 The contractor, vendor or consultant has bona fide offices and operations in the Empire State Development (ESD) Capital Region, which includes the following counties: Albany, Schenectady, Saratoga, Rensselaer, Columbia, Greene, Schoharie, Montgomery, Washington, Warren and Fulton. 1.1.3 The Affirmative Action Officer is authorized to approve the use of state-certified businesses from outside this region if the Affirmative Action Officer determines that a contract requires either specialty work that cannot reasonably be subcontracted to an MWBE business, or there is a lack of qualified responsive and responsible MWBE companies in the region to perform the work. MWBE and Workforce Goals Administrative Regulations and Procedures Section 2 Procedures for MWBE Requirements: Public Works Contracts TABLE 1 Public Works Construction Projects Contract Type Aggregate Annual Aggregate Annual Aggregate Annual Award Award Minorities Award Women Public Work Construction 23% 11.5% 11.5% Contracts After August 1, 2020 Public Works Consultants After 23% 11.5% 11.5% August 1, 2020 2.1 APPLICATION. The City’s MWBE goals shall apply to all City public works projects; unless state or federal or grantee goals are required that supersede City requirements. The City’s MWBE goals do not replace any state or federal or grantee goals, but may add to such goals if permitted. 2.1.1 Public works contracts shall include, but not be limited to contracts for work in or on city streets, sidewalks, bridges, water infrastructure, utility infrastructure, parks, recreational facilities, and buildings, and any other non-City owned facilities for which the City is otherwise responsible for constructing or maintaining. Demolition contracts established by the City shall be classified as public works contracts. 2.1.2 Public works term service and maintenance contracts that are awarded based on unspecified quantities and/or time frames for work on infrastructure and facilities (in other words, are not awarded on the basis of a discrete Total Bid Price where quantities and timing of orders can be reasonably estimated) shall be classified as City commodity contracts for the purposes of meeting MWBE goals. 2.2 CONTRACT REQUIREMENTS. The requirements and procedures for meeting the MWBE goals for public works contracts shall be as set forth in the contract documents. These may be amended from time to time with the approval of the Affirmative Action Officer and the Corporation Counsel, and consistent with subsequent amendments. 2.3 PRIOR APPROVAL OF BID DOCUMENTS. Prior to advertisement for bids for a public works contract, the Affirmative Action Officer shall review and approve the bid documents. Any changes required by the Affirmative Action Officer shall be made prior to publishing the bid documents. MWBE and Workforce Goals Administrative Regulations and Procedures 2.4 APPROVAL OF MWBE UTILIZATION PLAN. The Affirmative Action Officer shall review the MWBE Participation Plan (Form P) submitted with the bids received and shall work with the apparent low bidder as recommended by the department to develop an acceptable MWBE Utilization Plan, on a form designated by the City (Form A). The Affirmative Action Officer is authorized to adjust individual contract goals by waivers, or to permit the use of state-certified MWBE’s from outside the region if the contract requires either specialty work that cannot reasonably be subcontracted to an MWBE business, or there is a lack of qualified responsive and responsible MWBE companies in the region to perform the work. In approving the MWBE Utilization Plan for a contract, the Affirmative Action Officer will use appropriate discretion to ensure that the City’s annual aggregate MWBE goals for public works contracts are met. 2.4.1 The Affirmative Action Officer must approve an MWBE Utilization Plan, which shall become incorporated into the contract documents, prior to the contract being executed by the Director of Finance and Purchasing Agent . 2.4.2 An otherwise low bidder who fails to provide an MWBE Utilization Plan that the Affirmative Action Officer will approve shall be declared non-responsive, and the City will proceed to award the contract to the lowest responsive and responsible bidder. 2.5 CHANGE ORDERS. If any individual contract change order is 5% or more, or if any change order brings the total net cumulative amount of change orders to the initial contract award to 5% or more, the contractor must submit a revised MWBE Utilization Plan for approval by the Affirmative Action Officer. A Form A MWBE Utilization Plan revision must be submitted and approved each time a new change order occurs after the 5% threshold has been reached. The Affirmative Action Officer may also issue a revised MWBE Utilization Plan for unforeseen changes, such as changes in the availability of MWBE subcontractors during the term of the contract. 2.6 CONTRACTOR REPORTING REQUIREMENTS. The Contractor shall submit periodic MWBE utilization reports to the City, on forms or on a web based system provided by the City. A completed MWBE Form W - Subcontractor/Supplier Payment Certification Form (Form W) and MWBE Form F - Report of MWBE Utilization (Form F). These forms shall be submitted with each application for payment until these forms are superseded by the web based system. In order for the City to determine if MWBE subcontractors are being utilized according to the Approved Form A MWBE Utilization Plan, the contractor is required to submit a payment application/invoice to the City a minimum of once every ninety (90) days after the date of the Notice to Proceed/start of work and continuing during the term of the project/contract. MWBE and Workforce Goals Administrative Regulations and Procedures 2.6.1 GOOD FAITH EFFORTS 49 CFR Appendix A to Part 26 - Guidance Concerning Good Faith Efforts Appendix A to Part 26 - Guidance Concerning Good Faith Efforts I. When, as a recipient, you establish a contract goal on a City Of Schenectady -assisted contract for procuring construction, equipment, services, or any other purpose, a bidder must, in order to be responsible and/or responsive, make sufficient good faith efforts to meet the goal. The bidder can meet this requirement in either of two ways. First, the bidder can meet the goal, documenting commitments for participation by MWBE / SECTION 3 firms sufficient for this purpose. Second, even if it doesn't meet the goal, the bidder can document adequate good faith efforts. This means that the bidder must show that it took all necessary and reasonable steps to achieve a MWBE / SECTION 3 goal or other requirement of this part which, by their scope, intensity, and appropriateness to the objective, could reasonably be expected to obtain sufficient MWBE / SECTION 3 participation, even if they were not fully successful. II. In any situation in which you have established a contract goal, Part 26 requires you to use the good faith efforts mechanism of this part. As a recipient, you have the responsibility to make a fair and reasonable judgment whether a bidder that did not meet the goal made adequate good faith efforts. It is important for you to consider the quality, quantity, and intensity of the different kinds of efforts that the bidder has made, based on the regulations and the guidance in this Appendix. The efforts employed by the bidder should be those that one could reasonably expect a bidder to take if the bidder were actively and aggressively trying to obtain MWBE / SECTION 3 participation sufficient to meet the MWBE / SECTION 3 contract goal. Mere pro forma efforts are not good faith efforts to meet the MWBE / SECTION 3 contract requirements. We emphasize, however, that your determination concerning the sufficiency of the firm's good faith efforts is a judgment call. Determinations should not be made using quantitative formulas. III. The Department also strongly cautions you against requiring that a bidder meet a contract goal (i.e., obtain a specified amount of MWBE / SECTION 3 participation) in order to be awarded a contract, even though the bidder makes an adequate good faith efforts showing. This rule specifically prohibits you from ignoring bona fide good faith efforts. IV. The following is a list of types of actions which you should consider as part of the bidder's good faith efforts to obtain MWBE / SECTION 3 participation. It is not intended to be a mandatory checklist, nor is it intended to be exclusive or exhaustive. Other factors or types of efforts may be relevant in appropriate cases. A. (1) Conducing market research to identify small business contractors and suppliers and soliciting through all reasonable and available means the interest of all certified MWBE / SECTION 3 s that have the capability to perform the work of the contract. This may include attendance at pre-bid and business matchmaking meetings and events, advertising and/or written notices, posting of Notices of Sources Sought and/or Requests for Proposals, written notices or emails to all MWBE / SECTION 3 s listed in the State's directory of transportation firms that MWBE and Workforce Goals Administrative Regulations and Procedures specialize in the areas of work desired (as noted in the MWBE / SECTION 3 directory) and which are located in the area or surrounding areas of the project. (2) The bidder should solicit this interest as early in the acquisition process as practicable to allow the MWBE / SECTION 3 s to respond to the solicitation and submit a timely offer for the subcontract. The bidder should determine with certainty if the MWBE / SECTION 3 s are interested by taking appropriate steps to follow up initial solicitations. B. Selecting portions of the work to be performed by MWBE / SECTION 3 s in order to increase the likelihood that the MWBE / SECTION 3 goals will be achieved. This includes, where appropriate, breaking out contract work items into economically feasible units (for example, smaller tasks or quantities) to facilitate MWBE / SECTION 3 participation, even when the prime contractor might otherwise prefer to perform these work items with its own forces. This may include, where possible, establishing flexible timeframes for performance and delivery schedules in a manner that encourages and facilitates MWBE / SECTION 3 participation. C. Providing interested MWBE / SECTION 3 s with adequate information about the plans, specifications, and requirements of the contract in a timely manner to assist them in responding to a solicitation with their offer for the subcontract. D. (1) Negotiating in good faith with interested MWBE / SECTION 3 s. It is the bidder's responsibility to make a portion of the work available to MWBE / SECTION 3 subcontractors and suppliers and to select those portions of the work or material needs consistent with the available MWBE / SECTION 3 subcontractors and suppliers, so as to facilitate MWBE / SECTION 3 participation. Evidence of such negotiation includes the names, addresses, and telephone numbers of MWBE / SECTION 3 s that were considered; a description of the information provided regarding the plans and specifications for the work selected for subcontracting; and evidence as to why additional Agreements could not be reached for MWBE / SECTION 3 s to perform the work. (2) A bidder using good business judgment would consider a number of factors in negotiating with subcontractors, including MWBE / SECTION 3 subcontractors, and would take a firm's price and capabilities as well as contract goals into consideration. However, the fact that there may be some additional costs involved in finding and using MWBE / SECTION 3 s is not in itself sufficient reason for a bidder's failure to meet the contract MWBE / SECTION 3 goal, as long as such costs are reasonable. Also, the ability or desire of a prime contractor to perform the work of a contract with its own organization does not relieve the bidder of the responsibility to make good faith efforts. Prime contractors are not, however, required to accept higher quotes from MWBE / SECTION 3 s if the price difference is excessive or unreasonable. E. (1) Not rejecting MWBE / SECTION 3 s as being unqualified without sound reasons based on a thorough investigation of their capabilities. The contractor's standing within its industry, membership in specific groups, organizations, or associations and political or social affiliations (for example union vs. non-union status) are not legitimate causes for the rejection or non- solicitation of bids in the contractor's efforts to meet the project goal. Another practice considered an insufficient good faith effort is the rejection of the MWBE / SECTION 3 because its quotation for the work was not the lowest received. However, nothing in this paragraph shall be construed to require the bidder or prime contractor to accept unreasonable quotes in order to satisfy contract goals. MWBE and Workforce Goals Administrative Regulations and Procedures (2) A prime contractor's inability to find a replacement MWBE / SECTION 3 at the original price is not alone sufficient to support a finding that good faith efforts have been made to replace the original MWBE / SECTION 3 . The fact that the contractor has the ability and/or desire to perform the contract work with its own forces does not relieve the contractor of the obligation to make good faith efforts to find a replacement MWBE / SECTION 3 , and it is not a sound basis for rejecting a prospective replacement MWBE / SECTION 3 's reasonable quote. F. Making efforts to assist interested MWBE / SECTION 3 s in obtaining bonding, lines of credit, or insurance as required by the recipient or contractor. G. Making efforts to assist interested MWBE / SECTION 3 s in obtaining necessary equipment, supplies, materials, or related assistance or services. H. Effectively using the services of available minority/women community organizations; minority/women contractors' groups; local, State, and Federal minority/women business assistance offices; and other organizations as allowed on a case-by-case basis to provide assistance in the recruitment and placement of MWBE / SECTION 3 s. V. In determining whether a bidder has made good faith efforts, it is essential to scrutinize its documented efforts. At a minimum, you must review the performance of other bidders in meeting the contract goal. For example, when the apparent successful bidder fails to meet the contract goal, but others meet it, you may reasonably raise the question of whether, with additional efforts, the apparent successful bidder could have met the goal. If the apparent successful bidder fails to meet the goal, but meets or exceeds the average MWBE / SECTION 3 participation obtained by other bidders, you may view this, in conjunction with other factors, as evidence of the apparent successful bidder having made good faith efforts. As provided in § 26.53(b)(2)((vi), you must also require the contractor to submit copies of each MWBE / SECTION 3 and non-MWBE / SECTION 3 subcontractor quote submitted to the bidder when a non-MWBE / SECTION 3 subcontractor was selected over a MWBE / SECTION 3 for work on the contract to review whether MWBE / SECTION 3 prices were substantially higher; and contact the MWBE / SECTION 3 s listed on a contractor's solicitation to inquire as to whether they were contacted by the prime. Pro forma mailings to MWBE / SECTION 3 s requesting bids are not alone sufficient to satisfy good faith efforts under the rule. VI. A promise to use MWBE / SECTION 3 s after contract award is not considered to be responsive to the contract solicitation or to constitute good faith efforts. 2.7 FAILURE TO MEET THE APPROVED GOALS, If a contractor fails to provide required reports and forms that demonstrate the contractor’s success in meeting the goals set in the initial or subsequent approved form A MWBE utilization plan, the City has the right to withhold payment for failure to submit required documentation per Section 13.3 of the Special Terms and Conditions of the contract documents. If a contractor fails to meet the goals set in the Final MWBE Utilization Plan (i.e. the initial Form A or last dated revision), The Purchasing Supervisor shall take such failure into account in determining whether or not the contractor is a responsible bidder, for purposes of evaluating subsequent bids submitted by that contractor. MWBE and Workforce Goals Administrative Regulations and Procedures Section 3. Procedures for MWBE Requirements: Professional Services Consulting Contracts. 3.1 APPLICATION. The City’s MWBE goals shall apply to all City professional services consulting contracts, including public works consulting contracts, over $10,000, unless state, federal or grantee goals are required that supersede City requirements. The City’s MWBE goals do not replace any state or federal or grantee goals, but may add to such goals if permitted. While any individual Professional Services Agreement (PSA) for professional services consulting and public works consulting may or may not meet the overall and minority category goals, it is the City’s policy to achieve the goals in aggregate based on the annual value of contracts awarded. Therefore, departments are expected to strive to meet or exceed the goals on as many contracts as possible. 3.1.1 MWBE goals shall apply to all professional services consulting contracts, including public works consulting contracts. “Consulting Services” shall be those professional services that are provided by a consultant based upon the accumulation of information, the synthesis of that information into conclusions, and the preparation and transmittal of recommendations for action – all informed and guided by the knowledge, experience and specialized training of the consultant. A consultant is an experienced professional or firm in a given field who provides expert advice to the City or acts for the City in a particular area for a fee, including but not limited to the following areas: engineering, architecture, finance, security, management, education, accountancy, law, human resources, marketing and information technology. 3.1.2 The Mayor has discretion over Professional Services Contracts 3.2 CONTRACT AND RFP REQUIREMENTS. Departments shall follow the PSA/RFP policy and procedures as set forth by the Mayor. For each RFP and PSA for a professional services or public works consulting contract, the RFP and PSA shall include MWBE goals language as provided in the Professional Services Agreement Form approved by the Law Department per Appendix 1. Respondents to the RFP are expected to address the MWBE goals requirements specified in the RFP. Departments shall award respondents the additional MWBE evaluation weighting points specified in Table TABLE 2 Additional Evaluation Weighting Points for MWBE Goals Responding Company Weight Awarded Prime Contractor is an MWBE 10% Prime Uses 10%-20% MWBE Subcontractors 5% Prime Uses More Than 20% MWBE Subcontractors 10% MWBE and Workforce Goals Administrative Regulations and Procedures 3.2.1 The evaluation weighting points for use of one or more subcontractors shall be based on how the prime contractor will utilize MWBE subcontractors, shown as either a percent of the total contract dollar amount or as a percent of the total full-time-equivalent labor hours budgeted for this project 3.3 PRIOR APPROVAL OF RFP. Prior to advertising, publishing and distributing the RFP for a professional services consulting or public works consulting contract, the department shall ensure that the Affirmative Action Officer has reviewed the RFP for the relevant MWBE and workforce goals language and forms. The review process will provide the opportunity for the Affirmative Action Officer to work with the department to identify potential MWBE consultants for the work and determine if a waiver of the MWBE goals is appropriate given the type of work required and the availability of qualified MWBE’s. 3.4 PRIOR APPROVAL OF RECOMMENDATION FOR AWARD. Departments are required to have the Affirmative Action Officer review the recommendation for award prior to the department submitting the Mayor’s transmittal letter to City Council for authorization for all proposed PSA’s. As part of this review, the Affirmative Action Officer and the Law Department will determine whether or not the proposed PSA is subject to the MWBE and workforce goals per Section 3.1. NOTE – since MWBE and workforce goals apply to all professional services consulting contracts, even if a department does not issue an RFP to obtain a contract with a professional consultant, the department is still required to review the proposed PSA with the Affirmative Action Officer. 3.4.1 The Affirmative Action Officer will review the proposed MWBE and workforce plans and work with the department to make any preliminary adjustments with the proposed consultant that demonstrate the consultant’s understanding of and commitment to the City’s MWBE and workforce goals 3.4.2 This review will include verifying that the prime consultant and/or any subcontractors are certified MWBE’s in order to qualify for any MWBE evaluation weighting points. 3.5 APPROVAL OF MWBE UTILIZATION PLAN. After City Council has authorized entering into the PSA, the department shall work with the consultant and the Affirmative Action Officer to complete the Form A MWBE Utilization Plan and related documents. The Affirmative Action Officer shall review the Plan, and once approved, the Plan shall be incorporated into the contract documents. NOTE – since the MWBE requirements apply to all professional services consulting and public works consulting contracts, even if a department does not issue an RFP to obtain a contract with a professional consultant, the department must review the proposed contract with the Affirmative Action Officer to ensure that an approved MWBE Utilization Plan is incorporated into the agreement. 3.6 CHANGE ORDERS. If the contract incorporates the use of MWBE subcontractors, the agreement requires that the consultant shall notify the authorized City agent (the MWBE and Workforce Goals Administrative Regulations and Procedures  department) if a change occurs that will result in a significant (5% or more) increase or decrease in the MWBE Utilization Plan goals. If so, the consultant is expected to submit a revised MWBE Utilization Plan, which must be approved by the Affirmative Action Officer. The Affirmative Action Officer may also issue a revised MWBE Utilization Plan for unforeseen changes such as changes in the availability of MWBE subcontractors during the term of the contract. Revised plan(s) will become incorporated into the agreement as an amendment. 3.7 CONSULTANT REPORTING REQUIREMENTS. If the contract incorporates the use of MWBE subcontractors, the consultant shall submit to the department an MWBE Form W - Subcontractor/Supplier Payment Certification Form (Form W) and MWBE Form F - Report of MWBE Utilization (Form F). These forms shall be submitted with each application for payment until these forms are superseded by the web based system. When the department receives an invoice and forms F and W, the department shall transmit copies of those forms (until the web based reporting system is utilized) to the Affirmative Action Officer and Contract Compliance unit of the Department of Finance. In order for the City to determine if MWBE subcontractors are being utilized according to the approved Form A MWBE Utilization Plan, the consultant is required to submit a payment application/invoice to the City a minimum of once every ninety (90) days after the date of the Notice to Proceed/start of work and continuing during the term of the project/contract. 3.8 FAILURE TO MEET THE GOALS IN THE APPROVED MWBE UTILIZATION PLAN. The contract agreement language stipulates that failure to submit the required MWBE utilization reports and documents shall constitute a default in the performance of the agreement subject to potential termination for default by the City. In addition, if the consultant fails to meet the goals in the most recent approved MWBE Utilization Plan, such failure may result in disqualification from award of future contracts with the City unless the consultant has demonstrated a good faith effort to meet the goals set forth in Ordinance No. 2018-54 for future agreements. Section 4. Procedures for MWBE Requirements: Commodity Contracts - Purchases of Goods and Services. TABLE 3 Commodity Contracts Contract Type Aggregate Annual Aggregate Annual Aggregate Annual Award Award Minorities Award Women Commodity Contracts After 10% 5% 5% August 1, 2020 MWBE and Workforce Goals Administrative Regulations and Procedures 4.1 The Purchasing Supervisor shall develop practices and procedures to meet the annual MWBE goal set forth in Table 4 for City commodities (goods and services) contracts. 4.2 The Purchasing Supervisor is authorized to utilize best value bids for City purchase and services bids, consistent with Article 8A of City Code, and to permit a 5% price advantage to MWBE bidders for contracts awarded on the basis of best value. 4.3 The Purchasing Supervisor shall submit quarterly and annual reports to the Affirmative Action Officer including the total value of all purchase orders issued against City contracts, the total value of those purchase orders that were issued to MWBE’s, and any other tracking information requested by the Affirmative Action Officer to demonstrate efforts and abilities to meet the MWBE goals specified. MWBE and Workforce Goals Administrative Regulations and Procedures Part 2 – Workforce Goals Section 1. Overall Requirements. TABLE 4 Workforce Goals on Public Works Contracts, Construction Contracts Contracts Aggregate Annual Aggregate Annual Aggregate Annual Award Award Minorities Award Women After August 1, 2020 12% 7% 5% After January 1, 2021 17% 10% 7% After January 1, 2022 20% 12% 8% 1.1 APPLICATION. The City’s workforce goals shall apply to all City public works contracts and professional services consulting contracts, including public works consulting contracts, over $100,000, unless state, federal or grantee goals are required that supersede City requirements. The City’s workforce goals do not replace any state or federal or grantee goals, but may add to such goals if permitted. Section 2. Procedures for Workforce Goals Requirements: Public Works Contracts 2.1 APPLICATION. The City’s workforce goals shall apply to all City public works projects, unless state or federal or grantee goals are required that supersede City requirements. 2.1.1 Public works contracts shall include, but not be limited to contracts for work in or on city streets, sidewalks, bridges, water infrastructure, utility infrastructure, parks, recreational facilities, and buildings, and any other non- City owned facilities for which the City is otherwise responsible for constructing or maintaining. Demolition contracts established by the City shall be classified as public works contracts. 2.1.2 Public works term service and maintenance contracts that are awarded based on unspecified quantities and/or time frames for work on infrastructure and facilities (in other words, are not awarded on the basis of a discrete Total Bid Price where quantities and timing of orders can be reasonably estimated) shall be classified as City commodity contracts for the purposes of meeting MWBE goals. 2.2 CONTRACT REQUIREMENTS. The requirements and procedures for meeting the workforce goals for public works contracts shall be as set forth in the contract documents, Special Laws and Regulations (SLR). These may be amended from time to time with the approval of the Affirmative Action Officer and the Corporation Counsel, and consistent with Ordinance No. 2018-54 or subsequent revisions. Key requirements are: 2.1 The prime contractor and all subcontractors are required to submit a Workforce Staffing Plan prior to the initiation of any work. MWBE and Workforce Goals Administrative Regulations and Procedures 2.2 The Workforce Staffing Plan(s) shall be reviewed by the Affirmative Action Officer, and once signed by the Affirmative Action Officer, shall become an integral part of the performance agreement between the parties. 2.3 Workforce goals may be met in the aggregate by any combination of prime and subcontractor employees, independent owner operators and supervisors who work on the job 2.3 PRIOR APPROVAL OF BID DOCUMENTS. Prior to advertisement for bids for a public works contract, the Affirmative Action Officer shall review and approve the bid documents. Any changes required by the Affirmative Action Officer shall be made prior to publishing the bid documents. 2.4 WORKFORCE UTILIZATION REPORTS. The requirements and procedures for submitting workforce utilization information during the term of the contract shall be as set forth in the contract documents, Special Laws and Regulations (SLR). Key requirements are: 2.4.1 Workforce utilization will be tracked through certified payrolls. 2.4.2 Independent owner operators and supervisory personnel who work on the job will be counted for meeting workforce goals. 2.5 CHANGE ORDERS. Aggregate workforce utilization goals shall apply to and reflect any and all change orders authorized during the course of the contract. 2.6 CONTRACTOR REPORTING REQUIREMENTS 2.6.1 The prime contractor and all subcontractors shall be required to submit certified payrolls that, in addition to meeting the requirements of Labor Law, include worker category, minority and gender information for each employee on the payroll. Additional information for independent owner operators and supervisory personnel who work on the job shall also be reported as appropriate. This information will be reported to the City on a form acceptable to the City, which may be paper or on a web based system provided by the City. 2.6.2 The information provided in Section 2.6.1 shall be reviewed by the City and tracked to determine actual employees utilized on the project. The City reserves the right to require the contractor to provide monthly and cumulative summary reports on a form acceptable to the City. This information will be the basis for determining how the workforce goals were met. Failure of the contractor to provide these reports shall be deemed a default of the contract. 2.6.3 The workforce goals outlined in table 2 may be met in aggregate by any combination of prime contractor and subcontractor employees, including independent owner operators and supervisory personnel. Workforce M and W utilization shall be calculated by determining the total hours of all employees paid and the corresponding percentage of hours worked by minority (M) employees and female (W) employees. However, if it appears that the workforce goals are MWBE and Workforce Goals Administrative Regulations and Procedures not being met or are not likely to be met during the course of the contract, the City reserves the right to require the contractor to demonstrate what steps will be taken to ensure that, by the end of the work of the contract, the workforce goals will be met. 2.6.4 In order for the City to determine if workforce goals are being met, the Contractor is required to submit a payment application/invoice to the City a minimum of once every ninety (30) days after the date of the Notice to Proceed/start of work and continuing during the term of the project/contract. Training Requirements for Construction Contract The City Of Schenectady requires all construction contracts that are greater than ($100,000.00) one hundred thousand dollars in total construction cost and is anticipated to exceed 6 months of construction; to include a detailed and well defined plan on how they will provide a certified pre-apprenticeship or apprenticeship training programs to at least (1) one Section 3 Resident in its priority order. (1) One additional Section 3 Resident in its priority order will be provided training for every additional ($500,000) five hundred thousand to ($1,000,000.00) one million dollars of the total contract value. The training plan and trainings must be aligned with the scope of work in the contract and approved by The City of Schenectady. A training program participant can only count for (1) one training slot per total contract amount. Those who do not offer a certified pre-apprenticeship or apprenticeship training program will contribute into the City Of Schenectady Section 3 Training Fund as prescribed in the chart listed below. Total Contract Amount # of Section 3 Contribution to CITY OF SCHENECTADY Training Fund if Training / Interns At least $100,000, but less than 1 hi 6% iofi the Total Contract hi Sl Value up to $500,000 At least $500,000, but less than 2 $ 5% of the Total Contract Value up to $ At least $1,000,000, but less than 3 $ 4% of the Total Contract Value up to $ At least $2,000,000, but less than 4 $ 3% of the Total Contract Value up to $ At least $4,000,000, but less than 10 $ of the Total Contract Value up to 2% $7,000,000.00 $ 2.7 FAILURE TO MEET WORKFORCE GOALS. A contractor’s failure to meet the aggregate workforce goals at the time the final payment application for this contract is submitted may be a basis for the City to declare the contractor non-responsive on future bid submissions. MWBE and Workforce Goals Administrative Regulations and Procedures Part 3 - Responsibilities of Departments Each department that is the administrator/owner of a public works contract, public works consulting contract, or professional services consulting contract, is responsible for administering their contracts to meet the MWBE and workforce participation goals specified in Ordinance No. 2018-54 and these regulations and procedures. To that end, departments shall: 1. Ensure that any bids or RFP’s issued by the department include MWBE and workforce goals language as specified in these administrative regulations and procedures. 2. Prior to issuing a bid or RFP, submit the bid or RFP to the Affirmative Action Officer for review and approval at least three business days prior to publishing and advertising bids or RFP’s. Or, if no RFP is issued, the department must ensure that the selected consultant fully understands the MWBE and workforce goals requirements. 3. Ensure that prospective respondents are made aware of the new MWBE and workforce requirements. This shall include, but not be limited to: 3.1 Clearly marked and highlighted at the front of each bid specification and/or RFP a summary of the new MWBE and workforce goal requirements. RFP’s should have similar language referencing the appropriate section(s) of the RFP. 3.2 Clearly identify the new requirements in the announcement of the bid or RFP. 3.3 Clearly identify where the new MWBE and workforce requirements may be found in the specification or RFP. 3.4 Discuss the MWBE and workforce requirements at any pre-bid/pre-proposal meeting with potential bidders or respondents. NOTE – even if the department does not issue an RFP to obtain consulting services, the department must notify the potential consultant of the MWBE and workforce goals that will be incorporated into the Agreement. 4. Ensure that public bids and responses to RFP’s that are received include sufficient documentation to demonstrate how the bidder/respondent plans to meet the MWBE and workforce goals. 5. Prior to submitting the Mayor’s transmittal letter to City Council for authorization for all proposed PSA’s, ensure that the Affirmative Action Officer has reviewed the MWBE and workforce plans submitted by the recommended consultant or contractor. 6. After City Council has authorized a PSA that includes MWBE and/or workforce goals, work with the consultant to obtain a Form A MWBE Utilization Plan that is approved by the Affirmative Action Officer, and a Workforce Staffing Plan that is reviewed by the Affirmative Action Officer. Both the MWBE Utilization Plan and the Workforce Staffing Plan will be incorporated into the Agreement. MWBE and Workforce Goals Administrative Regulations and Procedures To summarize, departments interact with the Affirmative Action Officer at the following points in the RFP/PSA process: A). Prior to release of an RFP. Send the RFP to the Affirmative Action Officer, who will do a quick format review and offer department suggestions for potential respondents. As part of this review, the department may request that the Affirmative Action Officer and the Law Department determine whether or not the proposed PSA is a public works/professional services consulting contract subject to MWBE and workforce goals. B).Prior to submittal to Council. The Affirmative Action Officer is required to review each PSA submitted as part of the Mayor’s transmittal letter information package requesting authorization from City Council. As part of this review, the Affirmative Action Officer and the Law Department will determine whether or not the proposed PSA is subject to MWBE and workforce goals if this hasn’t been determined previously. C). After Council authorization and before routing the Agreement in MUNIS. The department is required to obtain a Form A MWBE Utilization Plan that is approved by the Affirmative Action Officer, and a Workforce Staffing Plan that is reviewed by the Affirmative Action Officer and incorporated into the Agreement. After the Agreement has been executed, departments: 7. Collect MWBE and workforce utilization reports required to be submitted, and not approve payments until such reports have been properly submitted, either in paper form or on the web based system provided by the City. This shall include ensuring that all information regarding MWBE and/or DBE and/or workforce utilization required by other funding agencies or grantors is properly submitted by the contractor/consultant and transmitted to the funding agency to meet their requirements. Copies of these forms (or the relevant data as provided in the City’s web based system) must be transmitted to the Affirmative Action Officer and Contract Compliance unit in Finance by the department. 8. Notify the Affirmative Action Officer of any changes to the original contract so that MWBE and workforce utilization plans are properly adjusted. 9 Provide information as the contract administrator to any funding agency or grantor that is required to demonstrate compliance with that agency’s MWBE and/or DBE and/or workforce utilization and other affirmative action goals. 10. Assist the Affirmative Action Officer as requested to ensure that City, state and federal MWBE, DBE, workforce and other affirmative action goals required by grantors are being met and reports are filed as required. 11. Provide the Affirmative Action Officer with an MWBE and workforce utilization summary report at the end of each contract for public works consulting and professional services MWBE and Workforce Goals Administrative Regulations and Procedures consulting administered by the department. The summary reports shall be on a form requested by the Affirmative Action Officer, or electronically if available on a web based system provided by the City. This information must be kept by the department as part of the contract records for audit purposes. Part 4 - Duties of the Affirmative Action Officer To ensure that the requirements and these regulations and procedures are followed, the Affirmative Action Officer shall: 1. Work with departments as appropriate to ensure that MWBEs have the opportunity to participate in City public works projects, professional services contracts and purchases of goods and services. 2. Review all City contracts and requests for proposals over $100,000 prior to solicitation for public works bids and public works consulting services and professional services consulting services RFP’s, to ensure that MWBE and workforce goals are included where appropriate. The Affirmative Action Officer, with the review of the Law Department, shall determine whether or not the proposed contract is subject to the MWBE and workforce goals. 3. Maintain the City’s MWBE directory that is provided on the City’s web site as a primary resource for City departments and the public, and maintain and update the MWBE web site page. 4. Review and approve MWBE Utilization Plans and review Workforce Staffing Plans submitted for public works projects, public works consulting contracts and professional services consulting contracts. This shall include, but not be limited to, working with departments, contractors and consultants to resolve any problems associated with achieving the goals specified in the contract documents. 5. Review and track MWBE utilization reports and workforce utilization reports, and determine when a contractor/consultant has not met the MWBE and workforce goals set in the MWBE and workforce plans incorporated into the contract/agreement. 6. Adjust individual contract goals by waiver, or permit the use of state-certified MWBE’s from outside the region, where the Affirmative Action Officer concludes that the contract includes specialty work that cannot reasonably be subcontracted to an MWBE business, or there is a lack of qualified responsive and responsible MWBE companies in the region to perform the contract work. The Affirmative Action Officer shall apply professional experience and judgment, in conjunction with staff in the departments, to determine how best to address and resolve MWBE goal shortfalls for any contract. The Affirmative Action Officer shall document when waivers are granted and how shortfalls are resolved. 7. Recommend to the Director of Finance when a bidder should be declared non-responsive and/or non-responsible due to failure to make a good faith effort to meet the City’s MWBE and/or Workforce goals for public works projects. MWBE and Workforce Goals Administrative Regulations and Procedures 8. Recommend to the Director of Finance when a consultant should be declared in default for failure to submit MWBE and subcontractor/supplier payment certification forms and/or workforce utilization reports required by the Agreement, or for failure to meet the workforce and/or MWBE goals included in the Agreement with that consultant. 9. Prepare and submit quarterly and annual MWBE and workforce utilization reports to the Mayor and City Council. MWBE and Workforce Goals Administrative Regulations and Procedures  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Finance Committee Date: Monday, July 06, 2020 From: John Mootooveren Subject Authorizing Fee Waivers for Exterior Building Repair Permits Background Info: Evaluation/Analysis Recommendation Thursday, July 02, 2020 Permit Fee Waiver: Waiver of (Application Fee) for projects that qualify from the following criteria: The scope of the work for the permit is for essential repairs and improvements, such as roof repair / replacement, siding repair/ replacement, porch repair/ replacement, windows replacement, garage, fencing or any exterior repairs / replacement to an existing owner occupied and rental property up to 4 units. If a building project has multiple permits, the maximum permits value of $35,000 will apply to the combined total of all permits and not to each individual permit. 2020 $56 for Exterior Permits $100 for Roof Permit Permit Fee Waiver Period: Beginning July 20, 2020 until October 18, 2020  Residential Properties (1 to 4 Units)  For this program, building permits must be pulled within the pilot period of July 20, 2020 to October 18, 2020.  In order to close a building permit all works, required documents and inspections are to be completed within 6 months.  If after 6 months the permit remains incomplete, a building permit renewal is required with full permit fees.  Property taxes must be current.  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Finance Committee Date: Monday, July 06, 2020 From: John Polimeni Subject CPH - Amending the 2020 Annual Action Plan Background Info: Evaluation/Analysis Recommendation Thursday, July 02, 2020  2020 PROPOSED CAPITAL IMPROVEMENT RECOMMENDATIONS = $228,000 Funding Proposed Organization Project Description Source Funding Fundswill be used for building rehab to repair roof and building façade so Friendship House Rehab Roof & Façade CDBG $ 25,000.00 that space is madeavailable for community activities. Schenectady Community Building repair and façade Action Program, Inc. Funds will be used for Capital Improvements for building CDBG $ 25,000.00 improvements (SCAP) Urban Initiatives Group / Funds will be used to rehab makers spaces that will be provide job training Artist Worker's Space CDBG $ 35,000.00 SEAT Center and support artists and entrepreneuers. Engineering Department Sidewalk Improvement Help with sidewalk improvement within CDBG areas CDBG $ 90,000.00 Office of General Seniors Citizens Code/SNAP assistant toward senior citizens code violations improvements CDBG $ 53,000.00 Services/SNAP Improvements Paige Total $ 228,000.00  2020 PROPOSED EMERGENCY SOLUTIONS GRANT RECOMMENDATIONS = $180,209 Proposed Organization Project Description Funding Source Funding Funds will be used for salaries/fringes and non personnel ESG $ 44,258.50 Homeless Housing and costs providing intake, assessment, referral, follow­up case Bethesda House Eviction Prevention management, and assertive outreach services to secure Program permanent housing, regain housing, or maintain housing for CDBG the homeless population citywide. Funds will be used for salaries/fringes and non personnel Day Program Drop­In costs for the Day Program Drop­In Center, providing Bethesda House ESG $ 23,250 Center comprehensive services to the homeless, disabled and disadvantaged populations citywide. Homeless Management Funds will be used to provide administrative/personnel costs CARES, Inc. and Information System and software licenses for the HUD mandated Homeless ESG $ 10,127.00 (HMIS) Management and Information System (HMIS). Funds will be used to provide administrative/personnel costs Continuum of Care for the Continuum of Care administration including creation CARES, Inc. ESG $ 10,127.00 Administration and submittal of the consolidated application, data collection, training, and technical assistance. Funds will be used for salaries/fringes of the House Manager and Street Outreach Worker and rent and utilities for Safe Safe, Inc. Safe House House, a temporary emergency shelter for runaway and ESG $ 33,500.00 homeless youths 16­20 years old, primarily serving the Hamilton Hill/Central State Street neighborhoods. Homeless Prevention and Funds will be used for personnel program delivery costs of Schenectady Community Rapid Re­Housing counselors and attorneys providing for court advocacy, legal ESG $ 58,946.00 Action Program, Inc. (SCAP) Program assistance, rapid re­housing and tenant/landlord services. Page Total $180,208.50  2020 PROPOSED HOUSING ASSISTANCE RECOMMENDATIONS = $702,966 Funding Organization Project Description Proposed Funding Source Funds will be used for salaries/fringes and nonpersonnel costs in Better Community Administrative/ Operating Costs support of BNI's housing programs including housing HOME $ 25,000.00 Neighborhoods, Inc. (BNI) rehabilitation, in the Hamilton Hill neighborhood. Homeowner Occupied or First Funds will be used to assist ten (10) income eligible homeowners Better Community Time Homebuyer Housing or first time homebuyers with housing rehabilitation services, CDBG $ 175,000.00 Neighborhood, Inc. (BNI) Rehabilitation particulary code violations. Office of General Services/ Office of General Services/ Code/SNAP assistant toward senior citizens code violations CDBG $25,000.00 SNAP SNAP improvements Funds will be used to build three single famly homes in the Mt. Habitat of Schenectady Habitat Single Family Homes Pleasant Neighborhood in collaboration with the Capital Region HOME $ 292,966.35 Land Bank. Funds will be used to provide closing or down payment Department of assistance to a maximum of 10% of the purchase price for an Second Mortgage Program HOME $ 100,000.00 Development owner­occupied house for low and moderate income persons, citywide. Funds will provide tenant­based rental assistance and security Homeless Prevention and Bethesda House deposits to resident families of the City of Schenectady that are HOME $ 60,000.00 Rental Assistance Program homeless or at imminent risk of becoming homeless. Office of General Services/ Office of General Services/ Code/SNAP assistant toward senior citizens code violations HOME $ 25,000.00 SNAP SNAP improvements Page Total $ 702,966  2020 PROPOSED NRSA PUBLIC SERVICE RECOMENDATIONS­ $55,000 Funding Organization Project Description Source Proposed Funding Electric City Barn Workforce Development Funds will be used to pair artisan makers with workforce development programs to train workers in creative trades CDBG $ 20,000.00 Funds will be used for personnel and nonpersonnel costs for Project ArtReach, providing educational and cultural Hamilton Hill Arts Center ArtReach CDBG $ 35,000.00 programming for primarily low and moderate income youth in the Hamilton Hill neighborhood. Funds will be used for personnel and nonpersonnel costs for Project ArtReach, providing educational and cultural $5000 + Taken Hamilton Hill Arts Center ArtReach CDBG programming for primarily low and moderate income youth in the Hamilton Hill neighborhood. from Surplus Page Total $ 55,000.00  2020 PROPOSED PUBLIC SERVICE RECOMMENDATIONS = $328,000 Funding Proposed Organization Project Source Funding Jerry Burrell Drop­In Summer Funds will be used for Jerry Burrell Park summer programming including day and night programs consisting of YMCA CDBG $ 30,000.00 Program arts and crafts, fitness, nutrition, swimming lessons, sports and education. Funds will be used to pay for the Schenectady Senior Center which will provide lunch, educational and Ancient Order of Hibernians Schenectady Senior Center CDBG $ 44,328.00 recreational activities to Seniors within the City of Schenectady Funds will be used for personnel costs for a Homebuyer Education and Foreclosure Prevention Program, Better Community Homebuyer Education and providing pre­purchase and default housing counseling, intervention and assistance to low and moderate income CDBG $ 35,000.00 Neighborhoods, Inc/BNI Foreclosure Prevention Program potential homebuyers/homeowners in maintaining decent affordable housing, primarily serving the Hamilton Hill and Central State Street neighborhoods. Quackenbush Park, Hillhurst and Funds will be used for personnel and nonpersonnel costs for a park program providing families and youths with Boys and Girls Club of Steinmetz Parks Recreational and increased opportunities including sports programs, swimming lessons, arts and crafts, nutrition education, CDBG $ 100,000.00 Schenectady Educational Enrichment program prevention education, family programs and special events at Quackenbush, Hillhurst and Steinmetz Parks. Schenectady Youth Boxing Funds will be used for program­ to assist with hirng a program coordinator and to serve children and youth, 18 Peaceful Warriors Boxing Club CDBG $ 10,000.00 and Fitness, Inc. and under, in low and moderate income areas. Funds will be used to assist with increasng the number of girls served in weekly girls circles at Schenectady City Working Group on Girls Building Brighter Futures for Girls CDBG $ 10,000.00 Schools, Mother/ Daughter circles, field trips and celebration dinner activities Schenectady Community Funds will be used to provide a full­time presence at the new Mt. Pleasant Library to asisit residence to navigate Mt. Pleasant Outreach CDBG $ 15,000.00 Action Program (SCAP) various social services resources available to low and moderate income residence Funds will be used to provide an introductory Craft Skills & Employment Training programs that will specifically Affirmative Action Office Job Training Program designed to provide this training to those who are unemployed, dislocated or disadvantaged,this program will qualify CDBG $ 30,000.00 them for entry­level employment in the construction industry. Schenectady Inner City Summer Lunch Program Funds will be used to support the SICM summer lunch program CDBG $ 15,000.00 Ministry CREATE Community Art in the Community Funds will be used to support expressive arts program to bring the arts to underserved populations in Schenectady. CDBG $ 5,000.00 Studios New Programs/Projects Funding Proposed Organization Project Description Source Funding Capital District Center for Funds will be used to support the CDCI effort to support individuals with disabilities with the services they need to Disibilities Support Services CDBG $ 6,000.00 Independence maintain independent and self­sufficient lives Funds will be used to increase food insecurity and to train 25 urban youth to grow food and maintain an on­site Cocoa House Meals and More CDBG $ 10,000.00 garden. Funds will be used to develop and implement an urban farmer trining program and to expand educational Urban Farms Training Program CDBG $ 17,672.00 programming for home gardners. Page Total $328,000  2020 PROPOSED PUBLIC WORKS RECOMMENDATIONS = $1,045,340 Funding Proposed Organization Project Description Source Funding Funds will be used for personnel and nonpersonnel costs for code Code Enforcement Program Delivery CDBG $ 125,000.00 enforcement activities in low and moderate income neighborhoods. Department of Development, Office of Funds will be used for City Staff time related to the demolition of City Program Delivery CDBG $ 30,000.00 General Services owned Buildings Funds will be used for the acquisition and demolition of approximately Department of Development Demolition of Properties CDBG $ 229,340.00 twelve (12) blighted and abandoned properties throughout the city. Funds will be used for the rehabilitation or reconstruction of Street Rehabilitation and approximately one (1) mile of CDBG eligible streets and include ADA Engineering Department Facilities Improvement CDBG $ 400,000.00 improvements required under Federal Law and where specified by Program the City in various CDBG target areas. Funds will be used for personnel and nonpersonnel costs in support Schenectady of SNAP and property management activities, providing for the Office of General Services Neighborhood Assistance CDBG $ 155,000.00 stablization of in­rem properties taken through foreclosure to stop Program (SNAP) deterioration and retain marketability. Funds will be used to implement the strategies that are developed for The Schenectady Foundation Thriving Neighborhoods neighborhood revitalization from the Thriving Neighborhoods CDBG $ 50,000.00 Challenge with The Schenectady Foundation Funds will be used for the partial repayment of the Section 108 Loan Property Acquisition/ Section 108 Loan Guarantee Program Guarantee Program's principal and interest for property acquisition CDBG $ 56,000.00 Demolition and demolition for the removal of citywide blighting conditions. Page Total $1,045,340.00  2020 PROPOSED ADMINISTRATION RECOMMENDATIONS = $534,5822 Funding Proposed Organization Project Description Source Funding CDBG $ 399,085.00 Funds will be used for oversight, management, monitoring Department of and coordination of the CDBG, ESG and HOME programs. Administration Costs Development Salaries/Benefits = $394,085 (CDBG) + $55,885 (HOME) + HOME $ 55,885.15 $14,612 (ESG). Nonpersonnel Costs = $5,000 (CDBG). ESG $ 14,611.50 Department of Administration and Funds will be used for administrative and program delivery CDBG $ 25,000.00 Finance Program Delivery costs associated with Consolidated Plan activities. Affirmative Action/ Funds will be used for affirmative action, minority recruitment Department of Minority Recruitment/ and contract compliance activities serving the City of CDBG $ 40,000.00 Finance Contract Compliance Schenetady. Page Total $ 534,581.65  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Health & Recreation Committee Date: Monday, July 06, 2020 From: Carmel Patrick / John Polimen Subject Discussion - A Diamond Maintenance Background Info: Evaluation/Analysis Recommendation Thursday, July 02, 2020  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Health & Recreation Committee Date: Monday, July 06, 2020 From: Leesa Perazzo Subject Discussion - Cooling Options for Summer Background Info: Evaluation/Analysis Recommendation Thursday, July 02, 2020