City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Monday, November 16, 2020 5:30 p.m. Teleconference The Council President reserves the right to add or delete any agenda item prior to Committee Meeting. View on Live on: Spectrum CHANNEL 1303 or on Verizon FiOS CHANNEL 38 You can also view the meeting LIVE at: http://www.openstagemedia.org/ (On the home page, select Government from the play window.) Or on YouTube.com (under Open Stage Media) Webex link: https://schenectadyny.webex.com/schenectadyny/onstage/g.php?MTID=ee81f03debc3a54ff5d54db97de0b027e Webex Meeting Phone #: 1-415-655-0001; Meeting #: 178 561 7418; Meeting Password: CommitteeMtg Finance 1 Presentation – Downtown Schenectady Assessment District (DSAD) Budget (PH - Jim Salengo 11/23/2020) 2 Reminder – Upper Union Street Business Improvement District (UUBID) Budget (PH - John Polimeni 11/23/20) 3 CPH – CARES Act HUD Funding (CDBG-CV-3) Derek Gugumuck 4 Authorizing the Contract between the City of Schenectady and The Hamilton Hill Arts Derek Gugumuck Center (HHAC) Public Safety 1 FY2020 State Homeland Security Grant Program (SHSP) Mike Seber 2 Discussion – Safety and Signage in Central Park Leesa Perazzo 3 Review of the Guidelines / Bylaws for the Civilian Police Reform Board (CPRB) with the Marion Porterfield Repeal of 50-A 4 Updates – Police Reform / Task Force Marion Porterfield / Ed Kosiur Government Operations 1 Discussion – Backyard Chickens Carmel Patrick / John Mootooveren 2 Discussion – Hiring outside contractors to do OGS work instead of using staff Leesa Perazzo 3 Appointments to the Downtown Schenectady Improvement Corporation (DSIC) Board Gary R. McCarthy Health & Recreation 1 Discussion – Rose Garden Permit Fees for Photographers John Polimeni City Development & Planning 1 Amending Chapter 167 of the Administrative Code of the City of Schenectady Related to Andrew Koldin Vacant Buildings (PH 11-09-2020) 2 Authorize the Issuance of Revocable Permit No. 656 to Maxon Alco Holdings for Lamp Chris Wallin Post Décor that will Overhang the City’s Right-of-Way 3 Sale of 201 Division Street, Vacant Lot Maurice Brown, III 4 Sale of 234 McClellan Street Maurice Brown, III 5 Sale of 450 Hegeman Street Maurice Brown, III 6 Sale of 1075 Lakeview Road Maurice Brown, III 7 Sale of 1202 Fourth Avenue, Vacant Lot Maurice Brown, III 8 Sale of 1527 Foster Avenue Maurice Brown, III Friday, Nobember 13, 2020  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Finance Committee Date: Monday, November 16, 2020 From: Jim Salengo Subject DSAD Budget (PH to be held on 11/23/2020) Background Info: Public Hearing will be on Monday, November 23, 2020. Evaluation/Analysis Recommendation Friday, November 13, 2020 SCHENECTADY - DOWNTOWN SPECIAL ASSESSMENT DISTRICT (DSAD) 2021 Budget - APPROVED ON 11-11-2020 - Page 1 of 5 2021 DSAD ASSESSMENT 2020 DSAD ASSESSMENT DSIC Program Category ALLOCATED TO DSIC ALLOCATED TO DSIC Total DSAD Assessment Levy for 2021 $305,160 $305,160 Amount above reflects newly- expanded DSAD service area Total DSAD Assessment Levy for 2021 - Frontage Factor $152,580 $152,580 Total DSAD Assessment Levy for 2021 - Size Factor $152,580 $152,580 Total of DSIC Programs $747,531 $825,725 2020 2021 Base Participation Fee $295 $295 NOTES 1. The funding reflected in the budget of the Downtown Special Assessment District (DSAD) as approved by City Council represents a portion of the funding utilized by the Downtown Schenectady Improvement Corporation (DSIC) for its operations, as set forth in the separate budget of the DSIC. 2. A base participation fee is determined by calculating a percentage of total DSIC programming (not to exceed 25%) and dividing it by all eligible parcels (506). The percentage proposed in 2021 is 20%. DOWNTOWN SCHENECTADY IMPROVEMENT CORPORATION 2021 Budget - APPROVED ON 11-11-2020 - Page 2 of 5 Amount Funded Through Amount Funded Through Expenses by Category DSAD Assessment Other Sources Totals Administration 24,663 0 24,663 Business Promotion & Development 92,981 73,743 166,724 Environmental Enhancement 187,516 309,800 497,316 Total Budget Income $305,160 $383,543 $688,703 ADM 3.58% Donated Materials & Services 30,000 BPM 24.21% Media Sponsorships & Donated Advertising 5,000 EEM 72.21% Volunteer Assistance 5,000 TOTAL 100.00% Total Estimated Additional Resources $40,000 Downtown Schenectady Improvement Corporation 2021 Budget - APPROVED ON 11-11-2020 - Page 3 of 5 Difference Business Comm. & Marketing Environmental Enhancement & Administration 2021 TOTALS 2020 TOTALS Between 2021 & INCOME & Development Maintenance 2020 1 Donations/Sponsorships 26,500 13,800 40,300 57,000 -16,700 2 DSAD Assessment 24,663 92,981 187,516 305,160 305,160 0 3 EEM Greenmarket Assistance 1,000 1,000 2,500 -1,500 4 EEM Landscaping Services - Metroplex 55,000 55,000 50,000 5,000 5 Grant Revenue - Other 0 16,700 -16,700 6 Marketing Participation Fees 3,000 3,000 14,485 -11,485 7 Metroplex Operating Grant 240,000 240,000 275,000 -35,000 8 Parking Note Receivable (Interest)** 4,243 4,243 5,576 -1,333 9 Product Sales/Silent Auction 0 3,500 -3,500 10 Ticket Sales/Vendor Fees 40,000 40,000 38,167 1,833 INCOME TOTALS 24,663 166,724 497,316 688,703 768,088 -79,385 Difference Business Comm. & Marketing Environmental Enhancement & EXPENSES Administration & Development Maintenance 2021 TOTALS 2020 TOTALS Between 2020 & 2019 1 Advertising 4,695 765 5,460 17,855 -12,395 2 Business Development 500 0 500 500 0 3 Phone/Internet 253 2,534 5,660 8,447 8,235 212 4 EEM Contracted Services 2,600 2,600 2,650 -50 5 EEM Landscape Services 5,000 5,000 25,000 -20,000 6 Equipment 0 0 0 0 7 Fees/License/Permits 11 112 251 374 1219.43 -846 8 Gas - EEM Equipment 6,000 6,000 8,300 -2,300 9 Insurance (Liability, D&O, NYSIF, etc.) 784 7,838 17,505 26,127 27,423 -1,296 10 Flowers 15,200 15,200 19,210 -4,010 11 Lease/Utilities - EEM Garage 12,300 12,300 11,750 550 12 Mileage Reimbursement 9 90 201 300 600 -300 13 Maintenance/Repairs 390 3,900 8,710 13,000 10,000 3,000 14 Memberships 32 320 714 1,066 1,447 -382 15 Networking/Sponsorships/Meals 165 1,650 3,685 5,500 13,570 -8,070 16 Office Lease 780 7,800 17,420 26,000 25,200 800 17 Postage/Mailing 15 150 335 500 1,250 -750 18 Professional Services 1,620 16,203 36,187 54,010 54,288 -278 19 Printing 72 720 1,608 2,400 16,725 -14,325 20 Salaries/Benefits 15,403 154,030 343,999 513,432 526,415 -12,983 21 Special Events/Promotions 30,700 30,700 29,600 1,100 22 Subscriptions 36 365 815 1,216 1,488 -272 23 Supplies 240 2,400 5,360 8,000 14,300 -6,300 24 Outdoor Décor 4,900 4,900 4,000 900 25 Utilities - Office 90 900 2,010 3,000 3,200 -200 26 Work Clothes - EEM 0 1,500 1,500 1,500 0 EXPENSE TOTALS 19,900 234,906 492,725 747,531 825,725 -78,194 DIFFERENCE 4,763 -68,182 4,591 -58,828 -57,637 Appropriation of 2021 Parking Payment** 45,757 44,424 DIFFERENCE -13,071 -13,213 Appropriation of General Fund Balance 13,071 13,323 DIFFERENCE 0 0 Remaining Parking Funds Deposited to Reserve Account 0 0 **Note: Parking Note Receivable (Interest) of $4,243+ Appropriation of 2021 Parking Payment $45,757 = $50,000 Annual Parking Payment Downtown Schenectady Improvement Corporation 2021 Budget - APPROVED ON 11-11-2020 - Page 4 of 5 Business Promotion & Development BD - Special Promotion & BD - Events & INCOME Marketing Development Promotion F&D TOTALS 1 Donations/Sponsorships 1,500 25,000 26,500 2 DSAD Assessment 79,964 1,860 11,158 92,981 3 EEM Greenmarket Assistance 0 4 EEM Landscaping Services - Metroplex 0 5 Grant Revenue - Other 0 6 Marketing Participation Fees 3,000 3,000 7 Metroplex Operating Grant 0 8 Parking Note Receivable (Interest) 4,243 4,243 9 Ticket Sales/Vendor Fees 40,000 40,000 INCOME TOTALS 88,707 1,860 40,000 36,158 166,724 BD - Special F&D & Promotion & BD - Events & Building EXPENSES Marketing Development Promotion Block Party TOTALS 1 Advertising 4,695 4,695 2 Business Development 500 500 3 Phone/Internet 2,179 51 304 2,534 4 EEM Contracted Services 0 5 EEM Landscaping Services 0 6 Equipment 0 7 Fees/License/Permits 96 2 13 112 8 Gas - EEM Equipment 0 9 Insurance 6,741 157 941 7,838 10 Flowers 0 11 Lease/Utilities - EEM Garage 0 12 Mileage Reimbursement 77 2 11 90 13 Maintenance/Repairs 3,354 78 468 3,900 14 Memberships 275 6 38 320 15 Networking/Sponsorships/Meals 1,419 33 198 1,650 16 Office Lease 6,708 156 936 7,800 17 Postage/Mailing 129 3 18 150 18 Professional Services 13,935 324 1,944 16,203 19 Printing 619 14 86 720 20 Salaries/Benefits 132,465 3,081 18,484 154,030 21 Special Events/Promotions 30,700 30,700 22 Subscriptions 314 7 44 365 23 Supplies 2,064 48 288 2,400 24 Outdoor Décor 0 25 Utilities - Office 774 18 108 900 26 Work Clothes - EEM 0 EXPENSE TOTALS 175,845 4,480 30,700 23,881 234,906 DIFFERENCE -87,138 -2,621 9,300 12,276 -68,182 Downtown Schenectady Improvement Corporation 2021 Budget - APPROVED ON 11-11-2020 - Page 5 of 5 Environmental Enhancement Program Sidewalk Maintenance & INCOME Landscaping TOTALS 1 Donations/Sponsorships 13,800 13,800 2 DSAD Assessment 187,516 187,516 3 EEM Greenmarket Assistance 1,000 1,000 4 EEM Landscaping Services - Metroplex 55,000 55,000 5 Grant Revenue - Other 0 0 6 Marketing Participation Fees 0 0 7 Metroplex Operating Grant 240,000 240,000 8 Parking Note Receivable (Interest) 0 0 INCOME TOTALS 497,316 497,316 Sidewalk Maintenance & EXPENSES Landscaping TOTALS 1 Advertising 765 765 2 Business Development 0 3 Phone/Internet 5,660 5,660 4 EEM Contracted Services 2,600 2,600 5 EEM Landscaping 5,000 5,000 6 Equipment 0 7 Fees/License/Permits 251 251 8 Gas - EEM Equipment 6,000 6,000 9 Insurance 17,505 17,505 10 Flowers 15,200 15,200 11 Lease/Utilities - EEM Garage 12,300 12,300 12 Mileage Reimbursement 201 201 13 Maintenance/Repairs 8,710 8,710 14 Memberships 714 714 15 Networking/Sponsorship/Meals 3,685 3,685 16 Office Lease 17,420 17,420 17 Postage/Mailing 335 335 18 Professional Services 36,187 36,187 19 Printing 1,608 1,608 20 Salaries/Benefits 343,999 343,999 21 Special Events/Promotions 0 0 22 Subscriptions 815 815 23 Supplies 5,360 5,360 24 Outdoor Décor 4,900 4,900 25 Office Utilities 2,010 2,010 26 Work Clothes - EEM 1,500 1,500 EXPENSE TOTALS 492,725 492,725 DIFFERENCE 4,591 4,591  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Finance Committee Date: Monday, November 16, 2020 From: Subject Reminder - Upper Union Street Business Improvement District (UUBID) Budget (PH -11/23/20) Background Info: The Public Hearing will be on Monday, November 23, 2020. Evaluation/Analysis Recommendation Friday, November 13, 2020  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: FINANCE DATE: November 12, 2020 TO: City Council FROM: Derek Gugumuck, Interim Director of Development SUBJECT: CARES Act HUD Funding (CDBG-CV-3) – Call for Public Hearing TO BE PLACED ON COUNCIL AGENDA OF: November 23, 2020 Background Information: In response to the Coronavirus Pandemic (COVID-19), the U.S. Department of Housing and Urban Development (HUD) has allocated $619,061 in stimulus funding through the Community Development Block Grant (CDBG-CV-3) to the City of Schenectady. This allocation is authorized by the Coronavirus Aid, Relief and Economic Security Act (CARES Act), Public Law 116-136. A Public Hearing is a necessary component of the proposal and approval of the utilization of CARES Act HUD Funding (CDBG-CV-3). Evaluation/Analysis: The City of Schenectady requests public comment from residents within the community on the proposed allocations of CDBG-CV-3 funds outlined. This information will also be made available online. A Public Comment Period will begin on Tuesday, November 17th, 2020 at 8:00 AM and conclude on Monday, November 23rd, 2020 at 4:00 PM. The City of Schenectady continues to work with our partners, service providers and community to identify the most immediate needs and projected long-term needs as result of COVID-19 in order to align these resources in a timely manner to the highest priorities identified. Recommendation: The Department of Development is requesting to call for a Public Hearing on the CARES Act HUD Funding (CDBG-CV-3) to be held in conjunction with the normally scheduled City Council meeting on November, 23rd, 2020. LEGISLATION WILL BE PREPARED BY _______Law Department________  2020 CARES ACT HUD FUNDING | CDBG-CV-3 RECOMMENDATIONS | CITY OF SCHENECTADY Project Description Funding Source Funding Request Funds will be used to provide programming, youth employment and enrichment Public Services: Youth Engagement CDBG-CV-3 $ 174,510.00 programs to offset the educational and social impacts experienced as a result of COVID‐19. Funds will be used to provide grants up to $10,000 for small businesses located in the City of Economic Recovery CDBG-CV-3 $ 51,000.00 Schenectady impacted by COVID‐19. Funds will be used to offset the impacts of COVID‐19 by to assisting low and moderate Housing: Neighborhood Stablization income households with up to three months of rental assistance, up to three months of mortgage CDBG-CV-3 $ 169,738.00 assistance and/or with housing rehabilitation needs. City PPE COVID-19 Supplies/Equipment Funds will be used to offset the costs of PPE supplies as a result of COVID‐19. CDBG-CV-3 $ 100,000.80 Adminstrative (City) Funds will be used for oversight, management, monitoring and coordination of the CDBG‐CV‐3 relief funds. CDBG-CV-3 $ 123,812.20 Total $ 619,061.00  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: FINANCE DATE: November 12, 2020 TO: City Council FROM: Derek Gugumuck, Interim Director of Development SUBJECT: Authorize contract between City of Schenectady and The Hamilton Hill Arts Center (HHAC) Background Information: In response to the Coronavirus Pandemic (COVID-19), the U.S. Department of Housing and Urban Development (HUD) has allocated stimulus funding through the Community Development Block Grant (CDBG-CV-1). The City will contract with The Hamilton Hill Arts Center to fund facility improvements in order to meet COVID-19 safety protocols. This allocation is authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Public Law 116-136. Evaluation/Analysis: The Development Department will reallocate $70,000 out of the $322,000 CDBG-CV-1 Housing: Neighborhood Stabilization funds, to provide The Hamilton Hill Arts Center with the necessary capital to improve the facility. As a result of the pandemic the need for child care has increased exponentially. Historically HHAC has served over 200 children annually located within low income areas. The City of Schenectady continues to work with our partners, service providers and community to identify the most immediate needs and projected long-term needs as a result of COVID-19 in order to align these resources in a timely manner to the highest priorities identified. Recommendation: We recommend the City to enter into contract with The Hamilton Hill Arts Center with the funding source of CDBG-CV-1. LEGISLATION WILL BE PREPARED BY _______Law Department________ The Hamilton Hill Arts Center Renovation Proposal The Coronavirus Aid, Relief, and Economic Security (CARES) Act provides stimulus funding in order to provide COVID-19 relief to communities across the nation. The program states that all activities eligible “must prevent, prepare for, and respond to coronavirus” Eligible activities include public facility improvements or rehabilitation of buildings in order to meet safety protocols. We are requesting $70,000 of these funds for improvements to our facility that will enable the prevention of the spread of Covid-19 in our facility. As a result of mandated safety protocols regarding the number of children in an enclosed space during Covid-19 the need for child care has intensified and the city cannot afford to lose an organization which has a proven track record of consistently serving over 200 low income children a year for 52 years. Our building has long been in disrepair and has functional issues that make proper prevention measures impossible. As a result, we are not currently open for in person services. We have requested $70,000 during this time in order to take measures that will prepare us to effectively prevent the spread of COVID-19 in our facility. These funds are necessary for our organization to reopen and are imperative to the safety of the 200+ children that our organization serves a year. The majority of our classes are held in the basement of our building which has poor air circulation, no bathroom and a kitchen that requires improvements to meet proper food safety regulations. Under these circumstances, it is impossible for our organization to reopen meeting the necessary guidelines for COVID-19 Safety protocols. This proposal addresses those issues. If awarded these funds:  We will install a new heating and cooling system which will accommodate and include air filtration, increasing ventilation, removing airborne contaminates which prevents spread of the virus.  We will install a bathroom near the classrooms without this we cannot properly supervise hand washing, allowing for improved supervision of hygiene and safety practices. Children touch everything. Proper hand washing stations are a fundamental requirement for the prevention of the spread of Covid-19.  Upgrade the kitchen and flooring to provide proper drainage, easily cleanable surfaces, and improved ventilation. We serve food daily to the children and families that attend our programs. The need for reliable food supplies have increased due to job losses and a change in-person schooling our food program is vital to the health of our community. In order to prevent the spread of covid-19, we must have proper hand washing  stations, proper drainage and clean surfaces. This will help us respond to the increased need that has resulted from the effects of Covid-19. In response to Covid-19 we have provided online programing however children experience anxiety due to the inability to interact. At this time it is imperative that these children be able to interact in a safe environment. These improvements will allow the arts center to reopen with increased hours providing programs that enhance the educational efforts of schools and parents. Our programing provides academic support, mental, emotional development promotes healthy choices and will provide 2 healthy meals to 30 children a day and over 200 students throughout the year. Facility Improvements Amount Percent of the Budget Antiviral Flooring $17,500 25 % New Bathroom $14,250 20.36 % Kitchen Updates $18,250 26.07 % Air Filtration System & $20,000 28.57% Heating/Cooling Total Amount 70,000 100,00% Requested  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: November 12, 2020 TO: COUNCILMEMBERS FROM: Assistant Chief Michael Seber SUBJECT: FY2020 State Homeland Security Grant Program (SHSP) TO BE PLACED ON COUNCIL AGENDA OF: November 16, 2020 Background Information: The NYS Division of Homeland Security and Emergency Services (DHSES) provides funding to municipalities through the State Homeland Security Grant Program (SHSP). The grant application was prepared by the Capital District Urban Area Working Group (UAWG) which represents Albany, Rensselaer, and Schenectady Cities and Counties. The City of Schenectady Police Department is the recipient of a portion of the grant in the amount of $171,875.00. These funds will be used towards the purchase of an unmanned aerial system (Drone) and related items; mobile public surveillance camera systems and related items; camera video wall monitoring system and related items. The funding period is 9/1/2020 through 8/31/2023. There is no match required by the City. Recommendation/Action The Police Department recommends acceptance of this Homeland Security grant award. LEGISLATION WILL BE PREPARED BY: Assistant Chief Michael Seber  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Public Safety Committee Date: Monday, November 16, 2020 From: Leesa Perazzo Subject Discussion - Safety and Signage in Central Park Background Info: Evaluation/Analysis Recommendation Friday, November 13, 2020  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Public Safety Committee Date: Monday, November 16, 2020 From: Marion Porterfield Subject Review of the Guidelines / Bylaws for the Civilian Police Review Board (CPRB) with the Repeal of 50- A Background Info: Evaluation/Analysis Recommendation Friday, November 13, 2020  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Public Safety Committee Date: Monday, November 16, 2020 From: Marion Porterfield / Ed Kosiur Subject Updates - Police Reform / Task Force Background Info: Evaluation/Analysis Recommendation Friday, November 13, 2020  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Government Operations Committee Date: Monday, November 16, 2020 From: Carmel Patrick / John Mootoo Subject Discussion - Backyard Chickens Background Info: Evaluation/Analysis Recommendation Friday, November 13, 2020  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Government Operations Committee Date: Monday, November 16, 2020 From: Leesa Perazzo Subject Discussion - Hiring outside contractors to do OGS work instead of using staff Background Info: Evaluation/Analysis Recommendation Friday, November 13, 2020  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Government Operations Committee Date: Monday, November 16, 2020 From: Gary McCarthy Subject Appointments to the Downtown Schenectady Improvement Corporation (DSIC) Board Background Info: Evaluation/Analysis Recommendation Friday, November 13, 2020  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Health & Recreation Committee Date: Monday, November 16, 2020 From: John Polimeni Subject Discussion - Rose Garden Permit Fees for Photographers Background Info: Evaluation/Analysis Recommendation Friday, November 13, 2020 The council has a few questions: 1. Can there be a day pass? The RGRC’s intent was a low‐cost reasonable season’s pass $75‐100.  What purpose would a day pass be for? Lower cost single use? Again, as some council members questioned previously how we could be able to police a season pass. But now how difficult might it be to enforce a more specific day pass effectively?  What if the weather is bad and the photographer now paid for something that has become useless? Would they be entitled to a refund, reschedule? Inherently the day pass makes for more complications in administration than issuing a seasonal photo permit. We felt the seasonal permit to be a much simpler process, one fee for the whole season, regardless of how often you use it. Again our intent was not so much the fee collected, but more the photographers to agree and to understand the policies and guidelines put forth in using the rose garden for their professional use, does not preclude the public from enjoying the garden. 2. Does a wedding have to purchase this permit as well as the other permit? No. But the rose garden rental fee (currently in place) is not exclusive to weddings, but the language on the rental fee form could be changed to include rights to use the garden for photography during or after ceremonies such as weddings, etc. The fees though should be comparably priced, to the proposed photo permit. The garden rental does help in scheduling specific dates and time. Current rose garden rental fee is $50 for city residents and $100 for a non‐resident. a. If the photo permit fee is set at $75, then consider making the minimum rose garden rental fee $75/$125 (non‐resident). b. Or simpler process is to make both the photo permit fee and rose garden rental fee one flat $100 for everyone. Make the administration simple and easy. 3. What about family photos? Again, our intention was never to limit the family photographer, people with a single camera or cell phone camera, to use the garden for casual family photos. Our intent was the professional photographers using the garden and are being hired to stage photo shoots with professional photography equipment. (Multiple cameras, lighting umbrellas, ladders, props, changing booths/tents, any additional equipment setup or photo staging that impedes the public of their right to use and enjoy the rose garden as a public space.) I really hope this answers these questions that may have already been answered. Respectfully Matt Cuevas  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM CITY COUNCIL: DATE: November 12, 2020 TO: City Council FROM: Andrew Koldin, Corporation Counsel SUBJECT: Amending City Code §167 Background Information: In conjunction with the Mayor’s Office, Building Department, and Development Department, along with legal recommendations from outside counsel, the Law Department is proposing changes to those portions of §167 of the Schenectady City Code related to the vacant building registration. The proposed changes better addresses practical issues for determining who is required to register a vacant building, when a vacant building is required to be registered, and what is required for the registration. Since a change to the City Code is required for the proposed request, the Law Department is seeking that the City Council pass the legislative request to approve the changes as presented before the Committee. Evaluation/Analysis: The proposed changes will allow the involved Departments to better address the issues related to vacant properties across the City which have a negative impact on the neighborhoods in which they are located. A public hearing to review the proposed changes was held on November 9, 2020. Recommendation: Pass the legislative request for the City Council to adopt the amendments to Schenectady City Code §167. LEGISLATION WILL BE PREPARED BY_____LAW DEPARTMENT________ The following Code does not display images or complicated formatting. Codes should be viewed online. This tool is only meant for editing. § 167-6 Definitions. As used in this chapter, the following definitions shall apply: ACCESSORY STRUCTURE A structure, the use of which is incidental to that of the building, and which is located on the same premises. ACCESSORY USE A use, occupancy or tenancy customarily incidental to the principal use or occupancy of a building. Such accessory uses may include, among others, the following: A. Offices for the building management. B. Dining rooms, banquet rooms, public kitchens and ballrooms. C. Recreation and playrooms. D. Laundries for the use of tenants and occupants and in connection with the management and operation of a residential building. E. Maintenance and work shops, storage rooms for linen, bedding, furniture, supplies and tenants' equipment and effects. F. Rooms or space for the incidental sale or display of merchandise to occupants and tenants, such as newspaper, candy and cigar stands. G. Garages within a residential building or on the premises thereof used primarily for the storage of passenger-type motor vehicles. ALTERATION As applied to a building or structure, it means a change or rearrangement of the structural parts or in the exit facilities or an enlargement, whether by extending on the side or by increasing in height, or the moving from one location or position to another. The term "alter," in its various modes and tenses and its participial forms, refers to the making of an "alteration." APARTMENT or SUITE A room or suite of two or more rooms occupied or intended to be occupied as the home or residence of an individual, family or household. APPROVED Approved by the administrative officer under the regulations of this chapter or approved by an authority designated by law or this chapter. BASEMENT That space of a building that is partly below grade which has more than 1/2 of its height, measured from  floor to ceiling, above the average established curb level or finished grade of the ground adjoining the building. BATHROOM Enclosed space containing one or more bathtubs or showers, or both, and which may also contain lavatories, water closets or fixtures serving similar purposes. See definition of "toilet room." BUILDING A structure, wholly or partially enclosed within exterior walls or within exterior or party walls, and a roof affording shelter to persons, animals or property. CELLAR That space of a building that is partly or entirely below grade and which has more than 1/2 of its height, measured from floor to ceiling, below the average established curb level or finished grade of the ground adjoining the building. CLUB See "dormitory." CONVALESCENT HOME A facility supervised by the state or a governmental agency and operated for the purpose of providing therein lodging, board and bedside care of hygienic attention, but not including medical or nursing care, to sick, infirm, disabled or convalescent persons. COURT A space, other than a yard, on the same lot as a building and open both to the sky and at least on one side. COURT, INNER A court not extending to a street or yard. COURT, OUTER A court extending to a street or yard. DORMITORY A multiple dwelling containing dormitory units, lodging units or apartments for the use of students, employees or guests or a public or private institution, with incidental facilities appurtenant thereto. DWELLING, ONE-FAMILY A building containing not more than one dwelling unit occupied exclusively for residential purposes by one family. DWELLING, TWO-FAMILY A building containing two dwelling units occupied exclusively for residential purposes by two families. DWELLING UNIT One or more rooms with provisions for living, cooking, sanitary and sleeping facilities arranged for the  use of one family. EXIT A way of departure from the interior of a building or structure to the exterior at street or grade, including, as necessary for egress or escape, doorways, passageways, hallways, corridors, stairways, ramps, fire escapes and all other elements necessary for egress or escape. FAMILY Any number of persons related to each other by blood or marriage, living together as a single housekeeping unit. Servants shall not be precluded. [Amended 6-2-1986 by L.L. No. 3-1986] FIRE-RESISTANCE RATING Time, in hours or parts thereof, that a material, construction or assembly will withstand fire exposure as determined in a fire test made in conformity with generally accepted standards or as determined by extension or interpretation of information derived therefrom. FLOOR AREA The allowable floor area of a story or portion of a story of a building within exterior walls, party walls, fire walls or any combination thereof for the type of building construction and occupancy classification as established by the Building Code of the City and the Building Code of the State of New York. FRATERNITY HOUSE See "dormitory." GENERALLY ACCEPTED STANDARD A specification, code, rule, guide or procedure in the field of construction or related thereto, recognized and accepted as authoritative under the State Building Construction Code. GRADE, FINISHED Natural surface of the ground or surface of the ground after completion of any change in contour. HABITABLE SPACE Space occupied by one or more persons for living, sleeping, eating or cooking. Kitchenettes shall not be deemed to be "habitable space." See definitions of "nonhabitable space," "public space" and "exit." INFESTATION The presence of insects, rodents, vermin or other pests within or contiguous to a building or on premises. KITCHEN Space, 60 square feet or more in floor area with a minimum width of five feet, used for cooking or preparation of food, which shall meet the definition of "habitable space." [Amended 6-2-1986 by L.L. No. 3-1986] KITCHENETTE  Space, less than 60 square feet in floor area and/or less than five feet in width, used for cooking and/or preparation of food. LODGING HOUSE A multiple dwelling containing one or more lodging units, with or without meals being provided. LODGING UNIT A room or group of rooms forming a single habitable unit used or intended to be used for living and sleeping purposes, but without cooking facilities within such unit. A "lodging unit" is not limited to a lodging house. Dormitory buildings and buildings of mixed occupancy may contain such units. MIXED OCCUPANCY Occupancy of a building in part for residential use and in part for some other use not accessory thereto. MULTIPLE DWELLINGS A dwelling which is either rented, leased, let or hired out, to be occupied, or is occupied as the residence or home of three or more families living independently of each other. [Amended 6-9-2018 by Ord. No. 2018-06] MUNICIPALITY City of Schenectady. NONCOMBUSTIBLE Material or combination of materials which will not ignite and support combustion when heated at any temperature up to 1,382º F. during an exposure of five minutes. NONHABITABLE SPACE Space used as kitchenettes, pantries, bath, toilet, laundry, rest, dressing, locker storage, utility, heater and boiler rooms, closets and other spaces for service and maintenance of the building and those spaces used for access and vertical travel between stories. See definitions of "habitable space," "public space" and "exit." NURSING HOME A facility licensed by an appropriate state or other governmental agency providing therein nursing care to sick, invalid, infirm, disabled or convalescent persons, in addition to lodging and board. OLD-AGE HOME A facility supervised by the state or a governmental agency and operated for the purpose of providing suitable care therein to adult persons who, though not requiring medical or nursing care, are in such condition by reason of their age as to require, in addition to lodging and board, the services of attendants to assure their safety and comfort, and providing personal assistance to such adults as they may require. OPERATOR Any person, as that term is defined in this chapter, who is the proprietor of a multiple dwelling or rooming house as defined in this chapter. Said person need not be the owner of the premises of which he is the operator. OWNER Any individual or individuals, partnership or corporation or any similar type of business organization, whether for profit or otherwise, in whose name title to a building stands, including a mortgagee or vendee in possession subject to NYS Real Property Actions and Proceedings Law §1308, assignee of rents, receiver, executor, trustee, lessee, agent or any other person, firm or corporation directly or indirectly in control of the property. [Added 9-12-2011 by Ord. No. 2011-16] PLUMBING SYSTEM The water supply system, the drainage system, the vent system, fixtures and traps, including their respective connections, devices and appurtenances within the property lines of the premises. The "plumbing system" also includes all of the gas piping on the consumer's side of the meter. POTABLE WATER Water which is approved for drinking, culinary and domestic purposes. PUBLIC SPACE Space within a residential building for public use, such as lobbies; lounges; reception, ball, meeting, lecture and recreation rooms; banquet and dining rooms and their kitchens; and swimming pools. SEWAGE Liquid waste containing animal or vegetable matter in suspension or solution and which may include liquids containing chemicals. SORORITY HOUSE See "dormitory." STRUCTURE An assembly of materials forming a construction framed of component structural parts for occupancy or use, including buildings. TOILET ROOM Enclosed space, containing one or more water closets and lavatories and which may also contain one or more urinals and/or other plumbing fixtures. See definition of "bathroom." UNOCCUPIED A building which is not legally being used for an occupancy authorized by the owner. VACANT BUILDING A residential or commercial building which is considered to be completely unoccupied and all efforts to maintain the building in a livable condition have been abandoned by the owner, owners or corporate entity. A building, a portion of a building, or a structure in-which any one or more of the following conditions apply: unoccupied and not secured or boarded in compliance with the standards set forth in §167-51.1 of the Code; unoccupied and unsafe as determined by an enforcement officer; unoccupied and has any violation of the Schenectady City Code or New York State Property Maintenance Code; illegally occupied; or unoccupied for a period of time of 45 days or longer. [Added 11-22-2010 by Ord. No. 2010-18] VENTILATION Supplying of air to and removal of air from a space by natural or mechanical means. VENTILATION, MECHANICAL Ventilation by power-driven devices. VENTILATION, NATURAL Ventilation by openings to the outer air through windows, skylights, doors, louvers or stacks, with or without wind-driven devices. Article IX Abatement of Violations; Nuisances [Added 5-12-1975 by Ord. No. 16752] § 167-51 Purpose and intent. The owner of a building or structure, or part thereof, shall, at all times, maintain and keep the same in good repair and in a healthy, safe, secure and usable condition. A building or structure, or a part thereof, that may be or shall, at any time, become in disrepair, unsafe, unhealthy, insecure or unusable is an unsafe or dangerous structure and a nuisance and shall, unless placed into good repair and made safe, healthy, secure and usable, be removed by the owner. § 167-51.1 Buildings to remain secured. [Amended 8-20-1990 by Ord. No. 90-66] A. The term "secured," for the purposes of this section, shall mean that all means of ingress and egress, including but not limited to all doorways and windows, shall be in a good state of repair, without any broken glass or other damage that may allow entry or create an eyesore, and shall be securely locked. Any building not so secured shall be promptly boarded up, such that all means of ingress and egress shall be covered as specified hereinafter, so as to ensure that continued security of the building and to reduce the negative impact on the neighborhood. B. The following minimum standards shall be adhered to unless another equivalent system is proposed in writing and approved by the Building Inspector or his duly appointed representative: (1) Exterior-grade plywood, 1/2 inch in thickness or greater, shall be used for boarding material. All boarding material shall be cut to fit neatly into each means of ingress and egress such that it covers each opening in its entirety but does not overlap onto the adjacent exterior wall surface. All boarding shall be secured from the interior by no less than two two-inch-by-four-inch, or greater, studs mounted horizontally 1/4 the distance from the top and bottom across the span of the opening and shall exceed the opening on either side by no less than four inches. Fasteners shall be three-eighths-inch, minimum, carriage bolts with appropriate nut washer, and lock washers shall be used and placed four inches from either inside opening and shall be tightened so as to ensure that the board cannot allow prying material to be effective. In the event that the door contains a glass or wood panel less than 1/2 inch thick, it shall be entirely covered with boarding material. The door shall be secured with at least two keyed locks, and all hinges shall have concealed fastenings. All boarding material shall be finished on the exterior with one coat of primer and two coats of exterior-grade paint. The color of the boarding material shall be consistent with all board-ups as charcoal grey. [Amended 5-14-2012 by Ord. No. 2012-07] (2) The building shall contain adequate ventilation to prevent the accumulation of moisture which may deteriorate the finishes and/or the structure. Adequate ventilation shall be deemed to be a minimum of two louvered and secured ventilation openings, each having an opening side of at least 144 square inches, and placed on opposite walls of the building at the uppermost floor level. All interior doors at all floor levels shall be left open in order to allow circulation of air. In the event that the circulation of air on all floor levels is not possible using two vents, additional vents shall be installed to achieve such circulation. (3) All combustible trash and debris shall be removed from the building. Any portions of the exterior of the main building or accessory buildings, including but not limited to walls, porches, stairs, parapet walls and chimneys, that are deteriorated so as to be in danger of collapse or to otherwise constitute a hazard or allow penetration of water into the building shall be repaired or replaced or otherwise made safe and weathertight. (4) The grounds surrounding the building shall be cleared and kept cleared of all litter, rubbish, debris, trash and junk and of all grass or weeds in excess of six inches in height. (5) When it is required by this section that a building be boarded up, registered as a vacant building, it shall be the responsibility of the owner to have the electric and gas service, if any, temporarily shut off from the building by contacting Niagara Mohawk Power Corporation, Customer Service. Service may not be reconnected until repair and rehabilitation work or occupancy actually commences. (6) All plumbing and heating systems that contain water shall be completely drained and kept empty between October 15 and April 15, and an antifreeze solution shall be added to all plumbing traps in the building. This shall not apply if the building is adequately heated during that time period. (7) The owner shall arrange to provide access to the interior of the building by representatives of the Bureau of Code Enforcement to inspect for compliance with the requirements above that pertain to the interior. (8) When it is required by this section that a building be boarded up, it shall be the responsibility of the owner, agent or person in control, within five days after receipt of notice (served in the manner specified in § 138-23) from the Building Inspector, to place a sign, to be a minimum of two feet in height and three feet wide, conspicuously on the front of the building visible from the City right-of-way. Said sign shall contain the words "IN CASE OF EMERGENCY, CONTACT" followed by the names of all the owners, the addresses of all the owners and a full telephone number that can be used to contact the owners. Letters shall be all uppercase at least three inches in height. Such sign shall remain posted until the building is no longer vacant and boarded or is otherwise demolished. This section shall also apply to existing boarded up buildings on the date of the adoption of this chapter, and the Building Inspector may serve notice on the owner, agent or person in control of said building. If said owner, agent or person in control of said building fails, after due notice, to place said sign on the building, the Building Inspector may place the sign on the building and the City's cost shall be paid out of the municipal treasury on certificate of the Building Inspector. Such costs plus an administrative fee of $25 shall be charged against the land on which the building existed, as a municipal lien, or such costs and administrative fee shall be added to the tax roll as an assessment or shall be levied as a special tax against the land upon which the building stands or did stand or shall be recovered in a suit at law against the owner. [Added 2-13-1995 by Ord. No. 95-05] C. In addition to securing or boarding up the building in the aforementioned manner, the Building Inspector is authorized to promulgate additional rules and regulations pertaining to the minimum requirements of securing a building. § 167-52 Availability of remedies. Notwithstanding the availability of other remedies for enforcement of the provisions contained in the Housing Code, Building Code, Plumbing Code, Fire Prevention Code and Zoning Ordinance of the City of Schenectady and in any other state or local law, ordinance or regulation, where applicable, the remedies and enforcement procedures as set forth in this article are made available to enforce the provisions of the aforesaid enumerated codes and laws and shall be deemed cumulative to other enforcement procedures and remedies. § 167-53 Enforcement. A. Notwithstanding the powers of the Fire Chief and other officers to enforce the provisions of the Fire Prevention Code as set forth in that code and notwithstanding the powers of the Building Inspector to enforce the provisions of the Zoning Ordinance, the Plumbing Code, the Building Code and the Housing Code, as set forth in those ordinances, the provisions of this article, for the enforcement of Housing Code, Building Code, Plumbing Code, Fire Prevention Code and Zoning Ordinance of the City of Schenectady and of any other state or local law, ordinance or regulation enforced by the Bureau of Code Enforcement of the City of Schenectady, shall be enforced by the Building Inspector of the City of Schenectady or his legally designated representatives, hereinafter referred to as the "Bureau." [Amended 4-11-1994 by Ord. No. 94-10; 5-23-1994 by L.L. No. 5-1994] B. The Bureau, in enforcing the provisions of the Housing Code, Building Code, Plumbing Code, Fire Prevention Code and Zoning Ordinance of the City of Schenectady and of any other state or local law, ordinance or regulation pursuant to this article, shall have the power to enter, examine and inspect or cause to be examined and inspected and to investigate or cause to be investigated vacant lots, yards, courts and buildings in this City to determine which are in violation of any City ordinance and/or threaten the safety, health, comfort and general welfare of the inhabitants of the City. § 167-54 Nuisances. A. The term "nuisance" shall be held to embrace whatever is dangerous to human life or detrimental to health, safety or welfare and shall include, but not be limited to: (1) A public nuisance as known in common law, statutory law and in equity jurisprudence. (2) A building, structure, one-family dwelling, two-family dwelling, multiple dwelling, rooming house, commercial building, industrial building, storage building or vacant areas, or any combination thereof, that is in violation of either the Housing Code, Building Code, Plumbing Code, Fire Prevention Code and Zoning Ordinance of the City of Schenectady or in violation of any other state or local law, ordinance or regulation. (3) Unoccupied hazards. [Amended 8-20-1990 by Ord. No. 90-63] (a) An unoccupied hazard, which is defined as any building or part thereof which remains unoccupied for a period of more than three months, with doors, windows or other openings broken, removed or boarded up, or any building under construction or major alteration upon which no work has been performed for a period of more than three months. (b) The Building Inspector shall examine or cause to be examined every building reported as an unoccupied hazard, as defined in this section, and shall make a written record of each such examination. He shall have inspected once a month, or as frequently as is deemed necessary, all unoccupied hazards so as to ensure that they are properly secured or boarded up and maintained as provided in § 167-51.1 of this chapter. B. All such nuisances are hereby declared to be unlawful. § 167-55 Enforcement procedure. A. Notice of nuisance or violation. (1) Whenever the Bureau shall declare that a building or vacant area is a nuisance or is in violation of either the Housing Code, Building Code, Plumbing Code, Fire Prevention Code and Zoning Ordinance of the City or of any other state or local law, ordinance or regulation enforced by the Bureau, it shall serve or cause to be served upon the owner and/or all other persons having an interest in such property or structure, either personally or by registered or certified mail, return receipt requested, addressed to his or their last known address or addresses, as shown by the Treasurer's office and/or in the office of the County Clerk, a notice containing a description of the premises, a statement of the particulars specifying in what respect the building or vacant area is a nuisance or in violation of either the Housing Code, Plumbing Code, Fire Prevention Code and Zoning Ordinance of the City or of any other state or local law, ordinance or regulation enforced by the Bureau and requiring the owner to remove such nuisance or violation within 30 days after service of such notice or order or such lesser period of time where an emergency exists, as may be determined by the Bureau. The Bureau shall cause a copy of such notice to be posted on the premises involved. (2) The notice of nuisance or other violation shall state further that the City will cause the repair or removal of the nuisance or violation by cleansing, repairing, vacating, demolishing or taking such corrective action deemed necessary in the event that the owner fails or refuses to repair or remove the same within the time provided, unless the hearing findings prescribe some other time limitation or revoke the order contained in the notice of nuisance or other violation. The notice shall state that the assessment of all costs and expenses incurred by the City in connection with the proceedings under this section to repair or remove such structure or parts thereof, including, but not limited to, the cost of ascertaining the identity of the owner and other interested parties and of actually repairing or removing the structure, shall be made against the land on which such structure is located and/or collected by an action at law. (3) A copy of the notice of nuisance or other violation may be filed in the office of the County Clerk of Schenectady County, which notice shall be filed by such Clerk in the same manner as a notice of pendency, pursuant to Article 65 of the Civil Practice Law and Rules, and shall have the same effect as a notice of pendency as therein provided, except as otherwise hereinafter provided in this subsection. A notice so filed shall be effective for a period of one year from the date of filing; provided, however, that it may be vacated upon the order of a Judge or Justice of a court of record or upon the consent of the Corporation Counsel. The Clerk of Schenectady County shall mark such notice and any record upon the presentation and filing of such consent or of a certified copy of such order. B. Administrative hearing. [Amended 3-15-1993 by Ord. No. 93-13; 4-11-1994 by Ord. No. 94-10; 5-23- 1994 by L.L. No. 5-1994] (1) Whenever such a thirty-day notice or order is served, the owner may, within 15 days after such service, request a hearing before the head of the Bureau or the Housing Standards Review Board, and a hearing shall be given such owner prior to the expiration of the period for compliance so prescribed. (2) The hearing which is conducted shall be to review the determination of a nuisance or violation made by the Bureau. The owner and other interested parties may be represented by counsel. The owner or other interested parties, or their counsel, may cross-examine the witnesses for the Bureau, present evidence and call witness in their behalf. The rules of evidence prevailing in a court of record shall not be controlling in hearings held pursuant to this section. C. When nuisance or violation not removed. (1) If such nuisance or violation is not removed by the owner within the time heretofore prescribed after service of such notice or order, the Bureau may proceed with the removal of such nuisance or violation, as provided in the notice or order, or may cause the same to be done. If the removal of the nuisance or violation requires the demolition of said building or part of said building, the Corporation Counsel shall present the records and papers of all prior proceedings and hearings, if any, upon which the Bureau's determination and notice and order are based to a Justice holding a special term of the Supreme Court for the County of Schenectady for review of said determination and confirmation thereof, at which time the court may either annul or confirm, wholly or partly, or modify the determination reviewed. (2) If the owner interferes in any way with or causes delay to the taking of corrective action by the City, the Bureau may cause such building, in whole or in part, to be vacated and demolished but, in such case, the Bureau shall commence a proceeding or action in the Supreme Court for such relief in the manner prescribed by Article 63 of the Civil Practice Law and Rules. During the pendency of such proceeding, the Bureau may obtain a temporary order for the immediate vacating of such building upon proof of a present danger to human life or detriment to health. (3) If the owner interferes in any way with or causes delay to the taking of corrective action by the City, the Bureau may commence a proceeding or action in the Supreme Court to restrain such interference or delay. D. When removal of nuisance or violation ordered. (1) If the Bureau proceeds to execute a notice or order issued by it or by the court for the removal of a nuisance or violation, the Bureau may let contracts therefor. The cost of executing such notice or order or orders, whether or not carried out pursuant to court order, may be met from any appropriations made therefor or, if such appropriation has not been made or is insufficient, from the proceeds of the sale of obligations pursuant to law. The Bureau shall keep a record of such notices and orders, together with the acts done and items of cost incurred in their execution. (2) The cost of executing such notice or order or orders for the removal of a nuisance or violation shall be assessed to the owner in the manner prescribed by the Charter and ordinances of the City of Schenectady. (3) Notwithstanding the foregoing and in addition to any other remedy available, the Bureau may maintain an action against the owner to recover the cost of executing such notice or order or orders. (4) The term "owner," as used in this article, shall include any person, firm or corporation directly or indirectly in control of a building or vacant area, or part thereof, including any municipal corporation, eleemosynary institution or other private or public entity capable of holding title to property. [Amended 5-20-1996 by Ord. No. 96-32] be as defined in §167-6. (5) The term "person," as used in this article, shall include the owner, occupant, mortgagee (subject to NYS Real Property Actions and Proceedings Law §1308) or vendee in possession, operator, assignee of rents, receiver, executor, trustee, lessee or agent. E. Emergency work. Nothing contained in this subsection shall be construed as preventing the Bureau from proceeding in case of conditions which constitute an emergency. (1) In case there shall be, in the opinion of the Bureau, actual and immediate danger of the falling of any part of a structure so as to endanger public safety, life or property, or actual and immediate menace to health or public welfare as a result of conditions present in or about a structure, the necessary work shall be done to render such structure or parts of structures temporarily safe. (2) When, in the opinion of the Bureau, a complete structure, or parts thereof, presents an actual and immediate danger to public safety, life or property, such structure shall be demolished and the resulting debris shall be removed, only if such procedure as outlined in this chapter cannot be followed because of the immediate danger or menace defined above. (3) When emergency work ordered by the Bureau requires the immediate total demolition of a structure or parts thereof, cited in Subsection E(2) above, a notice of emergency demolition shall be published in an authorized newspaper for three consecutive days informing any and all persons, corporations and agents having a possible vested interest in subject structure of the existence of the emergency and that said structure is being demolished in the interest of public health and safety. F. When action under Subsection D or E results in the demolition of a building or structure, an administrative fee shall be charged as set out in § 138-30H. [Added 2-6-1989 by Ord. No. 89-03] § 167-56 Vacant building registration. [Added 11-22-2010 by Ord. No. 2010-18] A. Registration required. (1) The owner shall register with the Bureau of Code Enforcement not later than 30 days after any building in the City becomes a vacant building or not later than 30 days after being notified by the Bureau of Code Enforcement of the requirement to register. Failure to receive notice from the municipality shall not constitute grounds for failing to register the property. The Department may identify vacant buildings through its routine inspection process, referrals for from other City Departments, as well as through notification by residents, neighborhood associations and other community groups that a building may be eligible for inclusion on the registry. The owner shall renew said registration on an annual basis until the building is no longer vacant, as defined herein. (2) At the time of registration, the owner of such building shall schedule an interior inspection of the property in its entirety with the Bureau of Code Enforcement, and this inspection must be conducted within 14 days of said registration. The interior inspection will be conducted a minimum of one time per  year or when deemed necessary by the Building Inspector, until the building is no longer vacant. (3) An owner shall have all utilities turned off (electric, natural gas and water) and provide the Bureau of Code Enforcement with documented proof. The utilities shall remain off until such time that the building is going to be made ready to be reoccupied and any required permits have been obtained. (4) An owner shall winterize said vacant building by having all necessary water, drain and heating lines emptied of all sitting water and the necessary material is placed in all necessary traps to prevent freezing. (25) The registration shall be submitted on forms provided by the Bureau of Code Enforcement and shall include the following information supplied by the owner: (a) A description of the premises., including address and tax map identification (section, block and lot) number. (b) The names and addresses of the owner or owners., including, if applicable, corporate officers, limited liability company members, and partners. If the building is held by a corporate entity, the name and address of the president or CEO of the entity. Documentation showing interest in or title to said property shall be required. (c) If the owner does not reside in Schenectady County, the name and address of any third party with whom the owner has entered into a contract or agreement for property management. (d) The names and addresses of all known lienholders and all other parties with an ownership interest in the building property. A statement indicating whether the property is the subject of any mortgage foreclosure shall be required. (e) A telephone number and, if applicable, an e-mail address where an owner or owners, president or CEO of the corporate entity or property manager can be reached at all times during business and nonbusiness hours. (f) A vacant building plan as described in Subsection A(36). (36) The owner shall submit a vacant building plan which must meet the approval of the Bureau of Code Enforcement Building Inspector or duly appointed representative. The plan, at a minimum, must contain information detailing one of the following three choices for the property: (a) If the building is to be demolished, a demolition plan indicating the proposed time frame for demolition, not to exceed 180 days. from the date the vacant building plan is submitted to the City, an affidavit on a form prescribed by the City and executed by the owner that the owner will assume all costs associated with the demolition, and a performance guaranty. (b) If the building is to remain vacant, a plan for the securing of the building in accordance with standards provided in § 167-51.1, if applicable, along with the procedure that will be used to maintain the property in accordance with Chapters 138, 161, 167, 228, 258 and a statement of the reasons why the building will be left vacant. (c) If the building is to be returned to appropriate occupancy or use, a rehabilitation plan for the property. The rehabilitation plan shall not exceed 365 days, unless the Enforcement Officer Building Inspector grants an extension in writing upon receipt of a written statement from the owner detailing the reasons for to justify the extension. Any repairs, improvements or alterations to the property must comply with any applicable zoning, housing, historic preservation or building codes and must be secured in accordance with § 167-51.1, if applicable, during the rehabilitation. (47 ) The Enforcement Officer Building Inspector shall may provide the owner with a written referral to the Department of Development and Planning for information outlining programs available which may be useful in developing the owner's rehabilitation plan. (58) All applicable laws and codes shall be complied with by the owner. The owner shall notify the Enforcement Officer Bureau of Code Enforcement of any changes in information supplied as part of the vacant building registration within 30 days of the change. If the plan or timetable for the vacant building is revised in any way, the revisions must be in writing and must meet the written approval of the Enforcement Officer Building Inspector. (69) The owner and subsequent owners shall keep the building secured and safe and the building and grounds properly maintained as provided in Chapters 138, 161, 167, 228 and 258 the vacant building plan, as prescribed in §167-56(A)(6) hereinabove. (710)Failure of the owner or any subsequent owners to maintain the building and premises that results in remedial action taken by the City shall be grounds for revocation of the approved plan and shall be subject to any applicable penalties provided by the law. (811)The new Any subsequent owners shall register or reregister the vacant building with the Enforcement Officer Bureau of Code Enforcement within 30 days of any transfer of an ownership interest in a vacant building. The new owners shall comply with the approved plan and timetable submitted by the previous owner until any proposed changes are submitted in writing to the Bureau of Code Enforcement and meet the written approval of the Bureau of Code Enforcement. Each renewal shall also include proof that a fire inspection has been conducted on the premises within 90 days prior to the filing of the renewal. (912)Vacant building fees. (a) The owner of a vacant building shall pay an annual fee as set forth in Subsection A(912)(b) for the period the building remains a vacant building. The fee shall be reasonably related to the administrative costs for registering and processing the vacant building owner registration form and for the costs of the City in monitoring and inspecting the vacant building site, as well as any additional maintenance the owner does not undertake. The sale or transfer of a vacant building shall not reset the annual fee due by any subsequent owner. (b) The first-year annual fee shall be $2,500 in addition to a monitoring fee which shall be set by the Mayor and based on the actual cost of any monitoring service which is selected by the Mayor for use, and shall be paid no later than 30 days after the building becomes vacant. If the fee is not paid within 30 days of being due, the owner shall be subject to prosecution as prescribed in § 167-15. If the plan is extended beyond 365 days, subsequent annual fees shall be paid as follows: [Amended 6-12-2017 by Ord. No. 2017-06; 9-10-2018 by Ord. No. 2018-10] [1] For the second year that the building remains vacant: $3,000 plus the monitoring fee specified in Subsection A(912)(b); [2] For the third year that the building remains vacant: $3,500 plus the monitoring fee specified in Subsection A(912) (b); [3] For the fourth year that the building remains vacant: $5,000 plus the monitoring fee specified in Subsection A(912) (b); and [4] For the fifth and each succeeding year that the building remains vacant: $5,500 plus the monitoring fee specified in Subsection A(912) (b). [5] In cases of extreme hardship, property owners should contact the Corporation Counsel's office and/or a City Councilmember. (c) The annual and monitoring fee shall be paid in full prior to the issuance of any building permits, with the exception of a demolition permit. The fee shall be prorated, and a refund may be issued if the building is no longer deemed vacant under the provisions of this section within 180 days of its registration. (d) All delinquent fees shall be paid by the owner prior to any transfer of an ownership interest in any vacant building. If the fees are not paid prior to any transfer, the new owner shall pay the annual fee no later than 30 days after the transfer of ownership, and subsequent annual fees shall be due on the new anniversary date. No vacant building registration shall be deemed filed unless the annual and monitoring fees have been paid. (1013) The Enforcement Officer shall include in the file any property-specific written statements from community organizations, other interested parties or citizens regarding the history, problems, status or blighting influence of a vacant building. B. The Building Inspector upon written request of owner may grant an exemption from the vacant building registration fee for a given building based on the following circumstances: (B1)Exemptions. Where A a building which has suffered fire damage or damage caused by extreme weather conditions shall be exempt from the registration requirement for a period of 90 days after the date of the fire or extreme weather event if the property owner submits a request for exemption in writing to the Bureau of Code Enforcement. This request shall include the following information supplied by the owner: (1) A description of the premises. (2) The names and addresses of the owner or owners. (3) A statement of intent to repair and reoccupy the building in an expedient manner, or the intent to demolish the building. (2) Where all of the following are present: (a) the vacant building has been purchased by a new owner; (b) within 60 days of purchase a completed vacant building registration form is submitted, as required by this Section; and (c) within 60 days of purchase all necessary permits have been obtained to rehabilitate the vacant building in order for the vacant building to be occupied or demolished. This exemption shall continue for so long as the permitted work continues on the vacant building, but in no case shall the exemption continue for longer than one year from the date that the vacant building registration form is submitted, at which point liability for the annual and monitoring fees will be deemed to run from the end of one year from the date of submission of the vacant building registration form. If work ceases at the building as evidenced by a failure to request and pass inspections pursuant to the aforementioned permits and/or a failure to proceed with work for a period of more than 180 days, the Building Inspector may revoke this exemption retroactive to the date the building became vacant. (3) Where a vacant building has no exterior code violations and no interior code violations relating to electrical, plumbing, and structural components as verified by the Building Inspector or his designee. The Building Inspector may grant an exemption from the vacant building registration fees if any and all violations are remedied within 60 days of notice. This request for exemption shall be made in writing to the Bureau of Code Enforcement. C. Inspections. The Bureau of Code Enforcement shall inspect any premises in the City for the purpose of enforcing and assuring compliance with the provisions of this section. Upon the request of the Enforcement Officer, an owner may provide access to all interior portions of an unoccupied building in order to permit a complete inspection. Nothing contained herein, however, shall diminish the owner's right to insist upon the procurement of a search warrant from a court of competent jurisdiction by the Enforcement Officer or his or her designee in order to enable such inspection, and the Enforcement Officer shall be required to obtain a search warrant whenever an owner refuses to permit a warrantless inspection of the premises after having been advised of his or her constitutional right to refuse entry without same. D. Quarterly reports. The Bureau of Code Enforcement shall submit a quarterly report not later than January 15, April 15, July 15 and October 15 of each year to the Mayor and City Council listing all buildings in the City declared vacant under the provisions of this section, the date upon which they were declared vacant and whether a vacant building registration and vacant building plan has been filed for the building. The report shall additionally include a list of all previously declared vacant buildings which are no longer subject to the provisions of this section. E. Penalty. Any person owner violating any provision of the Vacant Building Registry or providing false information to the City regarding the Vacant Building Registry shall be a violation of this chapter and shall be punishable pursuant to Article II, Administration; § 167-15, Penalties for offenses.  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 11/10/20 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Sale of Vacant Lot, 201 Division St. Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 11/10/20 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Sale of 234 McClellan St. Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 11/10/20 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Sale of 450 Hegeman St Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 11/10/20 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Sale of 1075 Lakeview Ave Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 11/10/20 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Sale of Vacant lot, 1202 Fourth Ave Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 11/10/20 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Sale of 1527 Foster Ave Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development