City Council Committees

SCHENECTADY CITY COUNCIL COMMITTEE AGENDA for Monday, February 5, 2024 5:30 p.m. Room 110 The Council President reserves the right to add or delete any agenda item prior to Committee Meeting. Finance 1 Intergovernmental Cooperation Agreement – GIVE Brian Whipple 2 Grant Award – Better Cities for Pets Brian Whipple 3 2024 Capital Budget Re-Appropriation – Datacenter Upgrade Anthony Ferrari 4 CPH – Central Parkway Sidewalk Improvement Project John Mootooveren 5 International Brotherhood of Electrical Workers Local 236 Agreement Maxine Barasch 6 North Atlantic States Regional Council of Carpenters Local 51 Agreement Maxine Barasch 7 Trades Unions DC9 Painters, Bricklayers LU 2, and Plumbers LU 7 Agreement Maxine Barasch 8 Bevis Hill Property Lease Agreement Marion Porterfield Government Operations 1 MWBE Project Updates – Contract Compliance John Mootooveren Gary McCarthy / 2 Appointments to the Downtown Special Assessment District (DSAD) Board Michellle Carr 3 Appointment to the Residency Board Marion Porterfield 4 Appointment to the Ethics Board Marion Porterfield Public Safety Discussion – to Amend City Code Chapter 93 (Civilian Police Review Board) – Section 6: Term Carl Williams 1 Limits, Holdovers, and Vacancy City Development & Planning Authorize the Mayor, or his Designee, to enter into an Easement and Maintenance Agreement Chris Wallin 1 with the Arts Center & Theatre of Schenectady, Inc. D/B/A Proctors Theatre at 432 State Street, Schenectady, NY for the Installation of Underground Utility Lines ABAC – City of Schenectady Tennis Court Improvements – Base Bid and Add Alternates 1 & 2 Chris Wallin 2 to Carver Construction, Inc. in the Amount of $671,145.00 ABAC – for the “Construction of a Teaching Greenhouse Building for the Schenectady Central Chris Wallin 3 Park Greenhouse Facility” to MA Schafer Construction in the Amount of $178,800.00 Authorize the Issuance of Revocable Permit No. 679 to The Horses Lounge for a Sign that Will Chris Wallin 4 Overhang the City’s Right-of-Way at 912 McClellan Street 5 Mohawk Harbor ARPA Allocation Gary McCarthy 6 Discussion – Moratorium on Smoke and Vape Shops Doreen Ditoro 7 Follow-up: ARPA Maurice Brown, III 8 Sale of 701 Vale Place Maurice Brown, III 9 Sale of 902 McClellan Street, Vacant Lot Maurice Brown, III 10 Sale of 951 Strong Street Maurice Brown, III 11 Sale of 2832 Coniston Road Maurice Brown, III 1  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Public Safety DATE: February 5th, 2024 TO: COUNCILMEMBERS FROM: Assistant Chief Brian Whipple SUBJECT: Intergovernmental Cooperation Agreement - GIVE TO BE PLACED ON COUNCIL AGENDA OF: February 5th, 2024 Background Information: The City of Schenectady Police Department has received grant funding under the Gun Involved Violence Elimination (GIVE) Partnership FY2023/24. The award is granted by New York State through the Department of Criminal Justice Services (DCJS). The grant application is a partnership between the Schenectady Police Department, Schenectady County District Attorney’s Office, Schenectady County Probation Department, and the Schenectady County Sheriff’s. In addition to our grant funds that have been previously accepted, the Probation Department of the County of Schenectady has agreed to transfer Forty Thousand and 00/100 ($40,000.00) of their GIVE Grant Funds to the City of Schenectady to offset the payroll costs to employ the Anti-Violence Coordinator. This agreement requires no further funds and will be used to pay a portion of the salary of our existing Anti-Violence Coordinator. Recommendation: The Police Department recommends acceptance to execute the agreement. LEGISLATION WILL BE PREPARED BY: Assistant Chief Brian Whipple 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Public Safety DATE: February 5, 2024 TO: COUNCILMEMBERS FROM: Assistant Chief Brian Whipple SUBJECT: Grant Award – Better Cities For Pets Background Information: Mars Petcare and Civic Design Center has awarded the City of Schenectady Twenty Thousand Dollars ($20,000.00) with the option for an additional Two Thousand ($2,000.00) available for consultative support. The grant will be used to create and fund The Schenectady Pets are Family Too Assistance Program. The program will establish a city-run pet food pantry. It will also establish a licensing, health, and shelter assistance program for pets and needy families. This will include spay/neuter assistance, microchipping, evaluations, and other services to help families and pets stay together. There are no matching funds required. Recommendation: The Police Department recommends acceptance of the Mars Petcare and Civic Design Center Grant. LEGISLATION WILL BE PREPARED BY: Assistant Chief Brian Whipple 18 2023 BETTER CITIES FOR PETS™ Grant Program September 29, 2023 Lt. Michael Dalton Schenectady Police Department 531 Liberty Street Schenectady, NY 12305 Gail Huges-Morey Mohawk Hudson Humane Society Senior Vice President of Operations 3 Oakland Avenue Menands, NY 12204 Dear Lt. Dalton & Gail, On behalf of Mars Petcare and Civic Design Center, I would like to thank you and everyone in your city for the great work you are doing to help keep people and pets together. I am excited to share with you that your grant application has been awarded $20,000 through the BETTER CITIES FOR PETS™ Program Grant, 2023. After the official grant announcement coordinated by Mars Petcare, please feel free to share through any of your social outlets about this grant award and the success that comes from it over the grant implementation period and beyond. After we receive your acceptance and other materials, we will send you our Grant Announcement Guidelines to provide you with some tips to help you post stories about the impact that this grant has had on your city. We’d love to hear the success stories that come from the use of our grants, so we encourage you to share them with your community and ours! The Grant Announcement Guidelines will assist you in doing so. Below is a summary grant award agreement that would need to be signed to confirm initial acceptance of the grant award. Additional materials to follow as applicable or required per our request. By accepting this grant, you will be agreeing to the following conditions: 1) You must implement your proposed program and expend all awarded funds for the purposes identified in your application within twenty-four (24) months of award (referred forthwith as grant implementation period). 2) The grant funds must be used within the grant implementation period for the purposes identified in your application. 3) That you are eligible to receive all cash and credit award designations and provide W-9s and any necessary information that helps facilitate receipt of funds as required or upon 1 19  request. 4) That you are able to receive funds via Automated Clearing House (ACH) for electronic funds transfers or accept checks via certified mail. The city/organization will be asked to select from these two (2) payments options. 5) Bi-annual interim progress and a final report must be completed and submitted to Civic Design Center by the specified deadlines. The deadline for the interim reports will be June 15, 2024, December 15, 2024, June 15, 2025, and the deadline for the final report will be December 15, 2025. You will be receiving online forms for these reports from our team closer to these due dates. You must also provide progress updates or post-implementation periodic updates upon request. 6) Please inform us at woof@civicdesigncenter.org if you have any relevant staffing changes during the year so that we will send communications to the correct person. 7) Recipient cities and/or organizations are required to provide high-resolution vector files(s) of their logo. Preferred file formats are .eps or .ai. Permission for use of the logo is incumbent for this grant award. 8) Awarded organizations must participate in the announcement of the 2023 grants by being listed in communications and/or providing a quote or photos as requested by Mars Petcare. 9) If you intend to acknowledge the grant award or the Better Cities for Pets program through a press release, you will give Mars Petcare the opportunity to review and approve before it is officially released. 10) The Mayor’s Office (if not primary award recipient) is requested to disseminate a press release acknowledging the award in coordination with an announcement by Mars Petcare. 11) Grant recipients are also awarded up to $2,000 of allocated, optional funding for work credit available for consultative support from Civic Design Center or their designee, towards project completion. You will be receiving further information regarding this portion of the grant award. Work credit is designed to assist award recipients with particular needs in their efforts to complete their awarded projects and may not be exchanged, in whole or part, for additional cash funding. 12) Proposed plan will include using Better Cities for Pets™ program branding on signs, amenities and other program materials, pursuant to the attached Limited License Agreement and Style Guide. 13) Upon your signing and returning of the attached Limited License Agreement, you will be permitted to use BETTER CITIES FOR PETS logo during the grant implementation period under the terms of the Limited License Agreement. Additional instructions on the use of this logo will be included in the Grant Announcement Guidelines you receive upon your acceptance of this grant. 2 20  14) When referencing BETTER CITIES FOR PETS™ program in any press or other printed materials, you hereby agree to use the following language: About BETTER CITIES FOR PETS™ PROGRAM The BETTER CITIES FOR PETS™ program was created by Mars Petcare, the world’s largest pet care company, in partnership with experts in city planning and key government stakeholders. It includes a playbook for cities, city certification program, best practice research, policy advocacy, grants and free online resources. Find out more at BetterCitiesForPets.com To accept your grant award, please sign a copy of the Grant Award Agreement as evidence of your understanding and acceptance of the terms and conditions thereof and return the executed copies to the Civic Design Center via email by November 15, 2023. If you have any questions or concerns regarding your grant award, please do not hesitate to reach out to me at jolie@civicdesigncenter.org or by calling 615.440.6832 and/or Mars Petcare at info@bettercitiesforpets.com. Congratulations again from all of us here at Civic Design Center and Mars Petcare. We appreciate all of the work that you do, and we look forward to partnering with you on furtherance of our common ambition–to help keep people and pets together, end pet homelessness and support creating more welcoming, pet-friendly cities for people and pets everywhere. We look forward to seeing your program come to life! With Warm Regards, Jolie Ayn Yockey Director of Strategic Partnerships Civic Design Center *****SIGN PAGE BELOW***** 3 21 On behalf of ________________________________________________________ , I hereby accept and agree to comply with all of the above terms and conditions of the Grant Award Letter dated September 29, 2023 from the BETTER CITIES FOR PETS™ Program Grant, 2023. Name: _________________________________________________________________ Organization/Title: ____________________________________________________ Date: __________________________________________________________________ 4 22  Schenectady Pets are Family Assistance Program The Schenectady Pets are Family Too Assistance Program will work to keep pets with their families during times of crisis and homelessness. Crisis brings financial impacts and sometimes homelessness that leave owners unable to care for their pets. Domestic violence, fires, mental health issues, and substance abuse are just some problems that separate pets and families. Families lose part of their emotional support system when a pet is removed or abandoned. Abandoned animals often must fend for themselves and die under difficult circumstances. This program will result in fewer abandoned animals, saving pets' lives and helping families in need. The program will establish a city-run pet food pantry. It will also establish a licensing, health, and shelter assistance program for pets and needy families. This will include spay/neuter assistance, microchipping, evaluations, and other services to help families and pets stay together. If a family in need has a dog that is not licensed, the program will cover the cost of licensing (which includes rabies vaccine) and microchipping. Transportation can be provided if needed. This program will establish a pet liaison within the Schenectady County HUB outreach program. The HUB is an outreach program for homelessness, mental health, and substance abuse. It provides individuals in need with a one-stop shop for all services, including housing assistance, mental health treatment, medical treatment, substance abuse treatment, and case management. The pet liaison will provide the path to the above services and fill the gap for families in crisis with pets. The pet liaison will also provide a bridge to responsible pet ownership education and other training. The Schenectady Police Department will stock the food and arrange to pick up or drop off; requests will be received via email. Assistance will be provided for various periods that will consider each situation. Schenectady's partner Mohawk Hudson Humane Society will assist with this mission as our primary nonprofit pet service provider and shelter. This program falls under the HOMES pillar. It will remove the financial burden and worry about pet food, medical care, and licensing during hard times, which often cause abandonment. It will also establish a liaison for all other pet ownership needs. This is a new program and there is no current funding or service like this. The grant will jump- start the program and instantly give us the means to care for 100s of pets and families. With all the other services we have for victims and people in crisis, currently, there is no assistance for the families pets when an emergency strikes. This program will fill that gap and keep people and pets together. Regarding a timeline for getting started, the liaison will be a current employee who can start the work immediately. Once funding is received, food supplies will be purchased and ready for distribution. Service provider relationships and contracts are already established. The HUB is established and has been fully operational, servicing many people. Some policy work may be necessary, but this program can run within 1-2 months. 23 This program can become sustainable in a few ways beyond the grant implementation. Reducing the number of cruelty cases and abandoned animals will result in a cost-benefit for the city. It will also reduce the average length of animals' stay at our nonprofit shelter provider. Keeping pets at home and being a better city for pets is a priority and has the full support of city hall, the fire department, the county health department, the regional Red Cross, and the Mohawk Hudson Humane Society. All the cost savings and support will make an easy argument for future funding requests. We are also looking at supporting this program with current annual fundraising efforts that successfully raise funds in Schenectady each year. This program is innovative because it is unique in the region, and there is no municipal assistance program for pets. There is no licensing assistance, and this program will open that door to inspire people in need to get licensed rather than fear the process/cost and abandon or hide their pets. It is outstanding because people in need will no longer be faced with the choice of self-care or keeping their pets; both will be possible for those in need! Requirements to participate  Current city resident.  Dogs require a valid license.  For Crime, Fire, or Emergency ‐ Incident number of call that created the hardship.  For homelessness, active participation in the HUB outreach assistance program.  For DV, the requests must come from a Schenectady County DV advocate (can be anonymous).  For addiction‐related issues, requests will come through with the Schenectady Cares substance abuse program (can be anonymous). Projected Costs the program/grant will cover Licenses  Not spayed neutered = 20.50  Spayed/Neutered = 13.50  Senior price (65+) Not spayed/neutered = 10.50  Senior price (65+) spayed/neutered = 3.50 Microchipping = 25.00 Rabies Vaccine = 25.00 Food = 75.00 per month Supplies 24   Food Dish = 5.00  Water Bowl = 5.00 Spay/Neuter Assistance = $100 per family. Emergency vet care assistance = $100 per family. Budget Es mates for Pets are Family Too Year 1 Projected Grant Funds Number of pets assuming the need for a top rate for a license, rabies shots, microchip, 1 month of food, water and food bowl numbers will change depending on services needed. Emergency Vet Assistance 25  Budget Estimates for Pets are Family Too Year 1 Projected Grant Funds Number of pets the grant could service 153 Income 1 $20,000.00 Number of pets based on the need for one top rate license, rabies Total Budget $20,000.00 shots, microchip, 1 month of food, water and food bowl. Food Dog Licenses Projected Projected 0 0 cost cost Average cost (per pet per month) $50.00 $20.50 Not spayed neutered $13.50 Spayed/Neutered $10.50 Senior price (65+) Not spayed/neutered $3.50 Senior price (65+) spayed/neutered Medical Supplies/Housing Projected Projected 0 0 cost cost Emergency Vet Assistance $100.00 Food and water bowls(each) $5.00 Microchipping $25.00 Leash $5.00 Spay/Neuter Assistance $100.00 Blanket $15.00 Rabies Shots $25.00 Crate Assistance $25.00 Shelter Assistance $120.00 26  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM COMMITTEE ASSIGNMENT: FINANCE DATE: 1/24/2024 TO: City Council FROM: Anthony Ferrari SUBJECT: 2024 Capital Budget Re-Appropriation TO BE PLACED ON COUNCIL AGENDA OF February 5, 2024 Background Information: The purchase of Information Technology Servers is part of the 2024 Adopted Capital Budget and the 2024 BAN/Bond Ordinance in the amount of $200,000.00. The city cannot wait until the sale of the 2024 BAN to place the orders for this equipment, IT informs us that the need to start the project is necessary. To facilitate receipt of this equipment as soon as practicable, it is proposed that the City encumber a portion of its unassigned fund balance to support the issuance of the orders for this equipment. Then, upon the closing of the 2024 BAN in May 2024, the City would use the BAN proceeds attributable to this equipment to support the purchase, thereby returning monies back to its unassigned fund balance. It is recommended that the following re-appropriation be authorized as well as its reversal when repayment of the unassigned fund balance with the 2024 BAN proceeds occurs. Evaluation/Analysis: The recommended 2024 Budgeted re-appropriation, which will be reversed upon the receipt of the 2024 BAN proceeds and the return of monies to the unassigned fund balance, is as follows: 2024 Current Revised Available Account # Description Budget Budget Budget* Revenue A5999 Appropriate Fund Balance 3,131,694 3,331,694 (200,000) Expense A9950‐498 Transfer to Other Funds 0 200,000 (200,000) *Positive Numbers reflect a decrease in a budget line, allowing for transfer to another line. Negative numbers reflect an increase in a budget line. Recommendation: I respectfully recommend that the City Council accept this 2024 budget re-appropriation. LEGISLATION WILL BE PREPARED BY_______Law Department________ 27  CITY OF SCHENECTADY LEGISLATIVE REQUEST FORM Background Information: The City of Schenectady went through the major Datacenter upgrade in year 2015, at that time we migrated our physical servers to virtual environment. Since then, our servers have reached their end of support which is compelling us to upgrade our infrastructure sooner rather than later. There are three server hosts in our environment, of which two are in City Hall Datacenter and one in DR (Disaster Recovery) site. Replacing those servers on time is critical for our operation. Along with the server, our storage in DR site needs to be upgraded as well. Our plan is to purchase the new storage with ample capacity for the City Hall site and re-use the existing one at DR site. The network switches which are being used at Datacenter site are reaching the end of support soon, therefore those will be replaced during this upgrade as well. The department of Utilities was approved to purchase Information technology servers, storage, and switches with amount of $200,000 within Capital projects for Fiscal Year 2024. Since the end of support for above mentioned items is reaching shortly, we would like to proceed with the upgrade plan by purchasing hardware and services as soon as possible. We respectfully recommend that the City Council authorize bonding in the amount of $200,000 as listed in the 2024 Adopted Capital Budget in order to proceed with our datacenter upgrade in an expedited manner. 28  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Finance Committee Date: Monday, February 05, 2024 From: John Mootooveren Subject CPH - Central Parkway Sidewalk Improvement Project Background Info: Evaluation/Analysis Recommendation Friday, February 02, 2024 29  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Finance Committee Date: Monday, February 05, 2024 From: Maxine Barasch Subject International Brotherhood of Electrical Workers Local 236 Agreement Background Info: Evaluation/Analysis Recommendation Friday, February 02, 2024 30  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Finance Committee Date: Monday, February 05, 2024 From: Maxine Barasch Subject North Atlantic States Regional Council of Carpenters Local 51 Agreement Background Info: Evaluation/Analysis Recommendation Friday, February 02, 2024 31  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Finance Committee Date: Monday, February 05, 2024 From: Maxine Barasch Subject Trades Unions DC 9 Painters, Bricklayers LU 2, and Plumbers LU 7 Agreement Background Info: Evaluation/Analysis Recommendation Friday, February 02, 2024 32  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Finance Committee Date: Monday, February 05, 2024 From: Marion Porterfield Subject Bevis Hill Property Lease Agreement Background Info: Evaluation/Analysis Recommendation Friday, February 02, 2024 33  HF9 4 `~ 4 1~ U PoRA4~ City of Schenectady, New York RESOLUTION No.: 2015-307 Councilmember Ms. Porterfield offered the following: A Resolution Authorizing the Execution of the Lease Agreement for the Bevis Hill Property. WHEREAS, the City owns and operates a municipal water storage reservoir, known as the Bevis Hill Reservoir, located on Balltown Road in the Town of Niskayuna, New York; and WHEREAS, the function of this reservoir is to insure that the City has a consistent supply of treated water suitable for domestic uses and fire protection; and WHEREAS,located at the named reservoir is aone-family dwelling; and WHEREAS, for reasons of security and enhanced water system operation, the City has determined that it would be beneficial for said dwelling to be occupied by an active City employee: NOW,THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the Mayor to enter into an agreement for the lease of the dwelling at 1134 Balltown Road, Niskayuna, for $500.00 per month, along with other terms and conditions deemed necessary by the Corporation Counsel. to form,this as Ap~ 23 roved, ofNovember 2015. day isrr NO '~ 2 3 U~~ N O~ 2 4 2p15 2015 ~,, C/ " i~'~' i 7 any cv3~ Y fvaaS` v' Carl Falotico, Esq. Corporation Counsel 34  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Government Operations Committee Date: Monday, February 05, 2024 From: John Mootooveren Subject MWBE Project Updates - Contract Compliance Background Info: Evaluation/Analysis Recommendation Friday, February 02, 2024 35 36 37 38  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Government Operations Committee Date: Monday, February 05, 2024 From: Marion Porterfield Subject Appointment to the Residency Board Background Info: Evaluation/Analysis Recommendation Friday, February 02, 2024 39  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: Government Operations Committee Date: Monday, February 05, 2024 From: Marion Porterfield Subject Appointment to the Ethics Board Background Info: Evaluation/Analysis Recommendation Friday, February 02, 2024 40  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Public Safety DATE: February 5, 2024 TO: COUNCILMEMBERS FROM: Carl Williams SUBJECT: Amend City Code Chapter 93 (Civilian Police Review Board) – Section 6: Term limits, holdovers and vacancy Background Information: Reference below letter from Deneen Palmateer, Schenectady Civilian Police Review Board, Chair Evaluation/Analysis: Recommendation: Amend Chapter 93-6A to include 30-day stipulation for organizations to name replacement which will otherwise fall to city council for submission and to include option for organizations to submit an additional member to serve as an “alternate”. LEGISLATION WILL BE PREPARED BY_____________________ 41 February 2, 2024 Dear City Council Members: I am writing today, on behalf of the Schenectady Civilian Police Review Board, to bring to your attention a problem the Board is experiencing with regard to its ability to conduct business in a timely and meaningful manner; occasioned by the method by which the nine members of the Board are nominated and appointed. To rectify this problem, an amendment to Chapter 93 of the Schenectady City Code--establishing the Civilian Police Review Board-- may be required. Section 93.3 of the City Code expressly provides that the Board’s members be appointed by the Mayor and confirmed by the City Council upon the recommendations made by the following organizations: 1. the NAACP [Schenectady chapter] 2. the [Schenectady] Human Rights Commission 3. SUN [Schenectady United Neighborhoods] 4. the [Schenectady] Chamber of Commerce 5. Schenectady Inner City Ministry 6. the League of Women Voters [of Schenectady County] 7. the Schenectady Municipal Housing Authority 8. the [Schenectady] City Council 9. the Mayor [member-at-large] A quorum of the Board necessary to meet and transact business is five members. The Board is completely dependent upon the named organizations to make their recommendations for Board membership in a timely manner, with such nominating organizations given at least 60 days’ notice of an impending vacancy on the Board. The expectation--codified in Chapter 93--is that the nominating organizations, and the Mayor, make appointments to fill anticipated vacancies on the Board within this 60-day period, so that the important work of the Board--through the contributions of members representative of our community--not get interrupted because of a less-than-full complement of members on the Board. The reality, however, is that this currently prescribed method of composing the Board is not working as intended by the City Council when it adopted--and readopted--the enabling legislation in 2002. The fact of the matter is that not all of the nominating organizations are recommending candidates for Board membership in a timely manner; a disservice to the City and our community, in terms of the Board’s resulting inability to meet its mandate to work toward improving relations between the community and the Schenectady Police Department, and hold officers accountable for any conduct that breaches the public trust we place in Police Department officials to enforce the law fully and fairly, for everyone in the city. For example:  the Schenectady Municipal Housing Authority has not had a representative on the Board since June 2023;  the League of Women Voters’ representative is currently holding over--since July 2023--until their successor is appointed and confirmed;  the Human Rights Commission has finally made a recommendation for membership on the Board, but only after untold numbers of telephone calls and electronic mail messages to the Commission to fill a vacancy created last November 2023; and  Schenectady United Neighborhoods’ representative recently resigned from the Board and we are awaiting a recommendation from that group to fill the vacancy. Without a full complement of members on the Board, we all too often find ourselves without a quorum of five members in attendance to hold a meeting every month, as required by the 42 City Code, and conduct business. This is unacceptable; the people and City of Schenectady deserve better! After recently hearing from Councilman Carl Williams regarding his thoughts on how the City Council might be able to intervene and reform the appointment process for membership on the Civilian Police Review Board, the general consensus of the Board is that the method for nominating members to the Board by community organizations needs to change, as follows:  Nominating organizations should be given a 30-day time-frame within which to make its recommendation to the Mayor for membership on the Board, with the advice and consent of the City Council.  Should a nominating organization fail to make its recommendation to the Mayor within that 30-day window, that organization will be deemed to have forfeited its right to make the nomination, with the City Council then given the ability to fill the subject vacancy (often on 60 days’ notice) in lieu of the nominating organization otherwise charged with making the recommendation for Board membership for a two-year term.  Any City Council nomination made under this new scheme should require unanimous approval by the City Council before being seated on the Board. Our thinking, and hope, is that this modest change to the nominating and appointment process will make it more likely that we will be able to operate with a full slate of engaged and active members of the Civilian Police Review Board. Our goal, and no doubt yours, is to maximize community engagement in our shared ambition to improve relations between our community and local law enforcement, and hold each other publicly accountable for their actions. Thank you, in advance, for your anticipated careful attention and assistance in repairing what, by all measures, is proving to be a broken system in dire need of reform. Sincerely, Deneen Palmateer, Chair Schenectady Civilian Police Review Board 43  Legislative Request Form DEPARTMENT OF ENGINEERING CHRISTOPHER WALLIN, P.E., CITY ENGINEER COMMITTEE ASSIGNMENT: DATE: February 5, 2024 TO: City Council FROM: Christopher R. Wallin, P.E., City Engineer SUBJECT: Authorize the Mayor, or his designee, to enter into an Easement and Maintenance Agreement with the Arts Center & Theatre of Schenectady, Inc. D/B/A Proctor’s Theatre at 432 State Street, Schenectady, NY for the installation of underground utility lines TO BE PLACED ON COUNCIL AGENDA OF: February 12, 2024 Background Information: The Arts Center & Theatre of Schenectady, Inc. D/B/A Proctor’s Theatre would like to construct new underground utility lines from the property located at 432 State Street under the carriage way to 433 State Street. Evaluation/Analysis: The agreement between the City and the Proctor’s Theatre will allow for the construction of the underground utilities along with the continued maintenance and other encroachments of State Street for the upkeep of the utilities. Recommendation: Authorize the Mayor, or his designee, to enter into an Easement and Maintenance Agreement with the Arts Center & Theatre of Schenectady, Inc. D/B/A Proctors Theatre for the Construction and Maintenance of Underground Utilities located at 432 State Street. LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd 1 44 45 46 47 48 49 50 51 52 53 54 55 56 57  Legislative Request Form DEPARTMENT OF ENGINEERING CHRISTOPHER WALLIN, P.E., CITY ENGINEER COMMITTEE ASSIGNMENT: DATE: February 5, 2024 TO: City Council FROM: Christopher R. Wallin, P.E., City Engineer SUBJECT: Award Bid and Contract for the “City of Schenectady Tennis Court Improvements – Base Bid and Add Alternates 1 & 2” to Carver Construction, Inc. in the amount of $671,145.00 TO BE PLACED ON COUNCIL AGENDA OF: February 12, 2024 Background Information: Central Park and Michigan Avenue comprise the bulk of the tennis facilities in the City with Michigan Avenue serving as the primary home of 15-Love tennis and Central Park serving as the home to the USTA regional tournament events. Over the course of the past ten years the courts have fallen into a state of disrepair leaving many of the courts unusable for teaching and competitive events. Evaluation/Analysis: The Engineering Department solicited and received bids for the “City of Schenectady Tennis Court Improvements – Base Bid and Add Alternates 1 & 2”. A low bid was received on January 10, 2024, from Carver Construction, Inc. of Coeymans, NY in the amount of $671,145.00. Financing for this project will be provided through an ARPA allocation set up for this project. Recommendation: Authorize the Mayor to enter into a contract with Carver Construction, Inc. for the “City of Schenectady Tennis Court Improvements – Base Bid and Add Alternates 1 & 2” in the amount of $671,145.00. LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd 1 58 59 2023-20-ENG - City of Schenectady Tennis Court Improvements Addendum No: 2 (Published) Plan Holders List Plan Holders List Organization Name Main Contact Download Date City Province/State Northern Fence Co., Inc Robert Walter 01/09/2024 10:50 AM EST Yorktown Heights New York Peter Luizzi Bros Peter Luizzi 01/09/2024 08:40 AM EST Watervliet New York Contracting Inc Perry Construction LLC David Perry 01/08/2024 06:49 PM EST Troy New York Carver Construction Tim Zukas 01/03/2024 10:09 AM EST Coeymans New York Citymark Striping LLC Vanessa Mosher 12/28/2023 11:59 AM EST Albany New York Mancon LLC Stephanie Small 12/26/2023 12:36 PM EST Yorktown Heights New York Rommel Fence LLC Holly Rommel 12/23/2023 08:05 AM EST Poland New York SHOOP & SONS Greg Shoop 12/22/2023 12:09 PM EST Decatur Illinois Constantine Construction Richard Szesnat 12/22/2023 12:00 PM EST Loudonville New York & Farm Merit Apprenticeship Penelope Hazer 12/22/2023 11:52 AM EST East Syracuse New York Alliance EJC Excavation LLC Chris Reynard 12/22/2023 11:44 AM EST Elmira New York Hinding Tennis Brent Boemmels 12/21/2023 10:34 AM EST Branford Connecticut Shay Enterprise Tamara Shay 12/20/2023 07:52 AM EST Tacoma Washington Elevated Consulting nathalia arcaro 12/18/2023 03:38 PM EST Cortland New York Advanced Athletic Tom Beck 12/18/2023 10:39 AM EST Woodstock Georgia Surfaces School Wholesale JP DAS 12/16/2023 02:03 AM EST Nashville Tennessee Supplies LLC J.H. Maloy, Inc. John Maloy 12/15/2023 04:41 PM EST Loudonville New York Bruce Fence Co., Inc. Mark J Bruce 12/15/2023 03:41 PM EST Cohoes New York Flex Electric LLC Tim Avery 12/15/2023 02:34 PM EST watervliet New York Benton Plumbing Thomas Benton 12/15/2023 11:40 AM EST Atlanta Georgia Stilsing Electric Inc Michael Stilsing 12/15/2023 10:24 AM EST Rensselaer New York Construction Journal Construction Journal 12/15/2023 01:25 AM EST Stuart Florida Westcraft Builders, Inc Sashko Gegoski 12/14/2023 05:23 PM EST LINCOLN PARK New Jersey Carver Construction Gabe Hanoufa 12/14/2023 03:24 PM EST Coeymans New York Eastern Contractors Dustin Henry 12/14/2023 12:40 PM EST Albany New York Association Complete Fence Kevin Hohe 12/14/2023 11:39 AM EST Cortland Illinois North America Tim Loncarich 12/14/2023 11:16 AM EST Grand Junction Colorado Procurement Council, Inc. PBC Spitale Construction Eric Spitale 12/14/2023 10:16 AM EST Yorktown Heights New York Resources Inc. Luizzi Bros. Sealcoating Bryant Luizzi 12/14/2023 09:38 AM EST Loudonville New York & Striping BSN Sports/Passon's Chris Bloomfield 12/14/2023 09:17 AM EST Dallas Texas Sports Delsignore Blacktop Debra Newman 12/14/2023 09:03 AM EST Troy New York Paving, Inc. 02/01/2024 10:20 AM EST 60 Page 5 of 6 2023-20-ENG - City of Schenectady Tennis Court Improvements Addendum No: 2 (Published) Organization Name Main Contact Download Date City Province/State Callanan Industries Zach Hewke 12/14/2023 09:00 AM EST Albany New York New Castle Paving New Castle Paving 12/14/2023 08:53 AM EST Troy New York 02/01/2024 10:20 AM EST 61 Page 6 of 6  Legislative Request Form DEPARTMENT OF ENGINEERING CHRISTOPHER WALLIN, P.E., CITY ENGINEER COMMITTEE ASSIGNMENT: DATE: February 5, 2024 TO: City Council FROM: Christopher R. Wallin, P.E., City Engineer SUBJECT: Award Bid and Contract for the “Construction of a Teaching Greenhouse Building for the Schenectady Central Park Greenhouse Facility” to MA Schafer Construction in the amount of $178,800.00 TO BE PLACED ON COUNCIL AGENDA OF: February 12, 2024 Background Information: The Friends of the Greenhouse requested and subsequently received a SAM grant from Assemblyman Phil Steck for $125k for the construction of a new teaching greenhouse. This new greenhouse will replace an existing structure that has fallen into a state of severe disrepair. Evaluation/Analysis: The Engineering Department solicited and received bids for the “Construction of a Teaching Greenhouse Building for the Schenectady Central Park Greenhouse Facility”. A low bid was received on January 31, 2024, from MA Schafer Construction of Altamont, NY in the amount of $178,800. Supplemental financing for this project will be provided through a Capital code set up for the construction and maintenance of City facilities. Recommendation: Authorize the Mayor to enter into a contract with MA Schafer Construction for the “Construction of a Teaching Greenhouse Building for the Schenectady Central Park Greenhouse Facility” in the amount of $178,800.00. LEGISLATION WILL BE PREPARED BY: Engineering CRW: cd 1 62  BID SUMMARY TABULATION SHEET DEPARTMENT OF ENGINEERING BUREAU OF CONSTRUCTION AND DESIGN Received by the COMMITTEE ON BIDS of The City of Schenectady, NY at 10:30 A.M. Eastern Daylight Saving Time on the 31st day of January, 2024. Bids for: "Constructin of a Teachng Greenhouse Building for the Schenectady Central Park Greenhouse Facility" PAY ITEM BIDDER No. 1 BIDDER No. 2 BIDDER No. 3 PAY ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE UNIT PRICE UNIT PRICE No. EXTENSION EXTENSION EXTENSION Construction of a Teaching Greenhouse Building for the 1 Schenectady Central Park Greenhouse Facility 1 LS $199,811.00 $221,300.00 $178,800.00 BIDDER No. COMPANY NAME ADDRESS C.A.P. SECURITY DEPOSIT 1 Mid‐State Industries, Ltd. 1105 Catalyn Street, Schenectady, NY 12303 N/A Bid Bond 2 Gallo Construction Corp. 50 Lincoln Avneue, Watervliet, NY 12189 N/A Bid Bond 3 MA Schafer Construction 4928 Western Turnpike, Altamont, NY 12009 N/A Bid Bond 1 of 1 63 Signature______________________ 2024-02-ENG - Teaching Greenhouse Bldg. for Schen. Central Park Addendum No: 1 (Published) Plan Holders List Plan Holders List Organization Name Main Contact Download Date City Province/State Flex Electric LLC Tim Avery 01/31/2024 07:52 AM EST watervliet New York LAW Lighting Inc Lisa Wasicsko 01/30/2024 11:52 AM EST Pelham New York Sam Greco Construction BARBARA DARPINO 01/29/2024 07:34 PM EST Troy New York Inc/MMC LETO Rozell Industries Thomas Normile 01/28/2024 12:43 PM EST Queensbury New York Eckert Mechanical, LLC. Russell Lincoln 01/26/2024 10:25 AM EST Albany New York Plank LLC Stephanie Poulin 01/26/2024 09:58 AM EST Schenectady New York Allied Solutions Jason Collier 01/22/2024 12:20 PM EST Carmel Indiana Duncan & Cahill Inc. Graham Henderson 01/22/2024 09:07 AM EST Troy New York Choice Electric LLC Derrick Gnidowski 01/21/2024 07:38 PM EST SCHENECTADY New York Rosch Brothers Inc Chris Conlon 01/19/2024 11:51 AM EST Latham New York B and D Industries Dan Carlino 01/18/2024 03:06 PM EST Rensselaer New York Mid-State Industries, Ltd. Elaine Pellegrin 01/18/2024 02:14 PM EST Schenectady New York Benton Plumbing Thomas Benton 01/18/2024 10:08 AM EST Atlanta Georgia Hewitt Young Electric aaron kiley 01/18/2024 08:30 AM EST Rochester New York RMB Mechanical Inc. Kristin Cotrona 01/18/2024 07:17 AM EST Schenectady New York Eastern Contractors Dustin Henry 01/17/2024 10:38 AM EST Albany New York Association M.A.Schafer Construction Beth Lojewski 01/16/2024 02:10 PM EST Altamont New York TECH ELECTRIC jeremy pratt 01/15/2024 12:41 PM EST Waterford New York Contractors LLC School Wholesale JP DAS 01/13/2024 02:35 AM EST Nashville Tennessee Supplies LLC A.W.Farrell & Son, Inc. Dan Hogan 01/11/2024 01:05 PM EST Plattsburgh New York Empire Electric NY LLC Thomas Henchey 01/10/2024 01:22 PM EST Albany New York Merit Apprenticeship Penelope Hazer 01/10/2024 10:26 AM EST East Syracuse New York Alliance Construction Journal Construction Journal 01/10/2024 05:45 AM EST Stuart Florida Heather Perrell Heather Perrell 01/09/2024 10:54 PM EST OAK RIDGE North Carolina Iron Sword Enterprises, Ben Baker 01/09/2024 09:39 PM EST Wallkill New York LLC Gallo Construction Corp. Karen Gallo 01/09/2024 04:48 PM EST Watervliet New York Family Danz Mechanical Timothy Danz 01/09/2024 04:12 PM EST ALBANY New York LLC North America Tim Loncarich 01/09/2024 02:22 PM EST Grand Junction Colorado Procurement Council, Inc. PBC Tectonic Engineering Carolyn Quirk 01/09/2024 02:19 PM EST Mountainville New York Consultants, Geologists & Land Surveyors, D.P.C. Stilsing Electric Inc Michael Stilsing 01/09/2024 01:50 PM EST Rensselaer New York John W. Danforth CJ Herman 01/09/2024 01:24 PM EST Halfmoon New York 02/01/2024 10:21 AM EST 64 Page 6 of 7 2024-02-ENG - Teaching Greenhouse Bldg. for Schen. Central Park Addendum No: 1 (Published) Organization Name Main Contact Download Date City Province/State BH VAC INC. Suraj Sooroojballie 01/09/2024 12:45 PM EST Richmond Hill New York 7183870498 israel werzberger 01/09/2024 12:37 PM EST Brooklyn New York Evolution Construction William Noble 01/09/2024 12:07 PM EST Mechanicville New York Services Advanced Network Joel Stuart 01/09/2024 11:54 AM EST Albany New York Services 02/01/2024 10:21 AM EST 65 Page 7 of 7 66 67 68 69 70 71 72 73  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: Planning/Economic Development DATE: February 1, 2024 TO: COUNCIL MEMBERS FROM: Gary McCarthy SUBJECT: Mohawk Harbor ARPA Allocation Background Information: The Council previously approved a $2.5 million ARPA allocation for a project at Mohawk Harbor. At the last committee meeting, a proposal was presented for a $50 million multi-purpose sports and events center at the harbor. This project hinges on approval of an ARPA allocation by the City of $2.5 million for site preparation costs which are significant given the need to address soil conditions at the former Alco site with deep pilings. Given the fact that the ARPA allocation clock is ticking and that several of the ARPA projects approved by the Council do not appear to be moving forward, it is imperative that we commit funding to a project that has a solid financing plan and that will generate significant new revenue for the City. This new facility will also provide opportunities for Schenectady to host youth sporting events and provide a place where our residents can participate in soccer, lacrosse, hockey, basketball, baseball, and other sports in a year- round multi-purpose indoor facility which is something that we currently lack. Evaluation/Analysis: Mohawk Harbor has created more than 1,000 good paying jobs as well as substantial new tax base for the city. We are hoping to continue this progress using the ARPA program to generate future revenues. 74 Recommendation: Approve ARPA allocation for arena project in the next legislative cycle. LEGISLATION WILL BE PREPARED BY: Law Department 75  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: DATE: January 16, 2024 TO: COUNCILMEMBERS FROM: Doreen Ditoro SUBJECT: Moratorium on Smoke and Vape Shops Background Information: There has been a recent uptick over the past several months of new smoke/vape shops. Some of the recent shops have been using creative names and are in corner markets with just bright lights, blinking Smoke and Vape Shop. There have been several complaints from residents, business owners and neighborhood associations. Evaluation/Analysis: The proliferation of unlicensed smoke/vape shops in Schenectady must end. Vaping has become one of the most popular forms of substance use among young people, despite growing evidence of its health risks and harms. Vaping is the act of inhaling and exhaling the aerosol produced when using an electronic vapor device. Typically, the ingredients include nicotine, flavorings and other chemicals, many of which are toxic. Some Vaping products contain marijuana or other drugs. In 2023, 10.0% of middle and high school students reported current tobacco product use. From 2022 to 2023, current e-cigarette use among high school 76 students declined from 14.1% to 10.0%. E-cigarettes remained the most commonly used tobacco product among youths. Often, illegal marijuana shops generally start under the presentation of smoke/vape shops. Recommendation: It is up to our administration to use every tool available to protect young people and all residents from dangerous, illegal cannabis and tobacco products. With the legalization of cannabis, we need to address the businesses throughout our community that are breaking the law. For a period of six (6) months following the effective date of this Local Law: (i) no new applications for vape or smoke shops and sale of marijuana or marijuana products, or the dispensing or distribution of medical marijuana uses shall be accepted or processed (ii), no previously submitted applications for vape or smoke shops shall be accepted or processed; and, (iii) no Certificate of Occupancy for vape or smoke shops shall be issued. LEGISLATION WILL BE PREPARED BY_____________________ 77  SCHENECTADY CITY COUNCIL Legislative Request Form Committee: City Development & Planning Committee Date: Monday, February 05, 2024 From: Marion Porterfield Subject Follow-up: ARPA Background Info: This is a follow-up from December 5, 2022. This discussion is to get an update on time-line for letters of commitments, contracts that were fully funded, and those that have contingencies are, and the release of funds Evaluation/Analysis Recommendation Friday, February 02, 2024 78  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 02/05/24 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Sale of 701 Vale Place Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development 79  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 02/05/24 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Sale of Vacant lot, 902 McClellan Street Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development 80  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 02/05/24 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Sale of 951 Strong Street Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development 81  CITY OF SCHENECTADY LEGISLATION REQUEST FORM COMMITTEE ASSIGNMENT: City Development & Planning DATE: 02/05/24 TO: COUNCIL MEMBERS FROM: Development SUBJECT: Sale of 2832 Coniston Road Background Information: Evaluation/Analysis: Recommendation: LEGISLATION WILL BE PREPARED BY Development 82