City Council

DocuSign Envelope ID: 500F6C0B-BBF3-4783-81F5-BE2F87B91D78 MAYOR AND CITY COUNCIL CITY OF SEAT PLEASANT SPECIAL SESSION SATURDAY, FEBRUARY 12, 2022 9:00A.M. 1. OPENING 1.1.1 Call to Order Council Vice President Higgs called the meeting to order at 9:34a.m. 1.2 Roll Call Present: Councilmember Monica Higgs, Councilmember Hope Love, Vice Mayor McCarthy, Councilmember Kelly Porter, Councilmember Gerald Raynor, Sr., Councilmember Kizzie Scott, Councilmember Gloria Sistrunk Staff: Dashaun Lanham, City Clerk, and Diamond Plater, Staff Assistant 2. PRESENTATION 2.1 None 3. MEETING TOPICS 3.1 Charter Review  The City Council recommended the following changes in the Charter:  The City Council agreed to the term limits of two for four-year terms for each person  The City Council requested an inquire with the City Attorney if the term limits for council will allow them to run for another position of at-large or mayor. Can a person repeat his term or change from ward to at-large and go back to ward representation?  The City Council requested that the age limit for both mayor and council should be changed to twenty-five in the City Charter for C-301 and C-401.  The City Council requested research for pension, retirement, and health insurance for the elected official  The City Council requested for the salary to be increased for the Council and mayor to $14,400 as of 2024. Page 1 of 5 DocuSign Envelope ID: 500F6C0B-BBF3-4783-81F5-BE2F87B91D78  The City Council recommended that the filling of vacancy in C-309 need to add C-401 under this section and change the language to state if less than one year in term, the position will be filled by appointment.  The City Council recommended the following for C-310- to be add (7) When a forfeiture occurs by the mayor or council, they cannot be re- appointed or eligible for Special Election in the term of the forfeiture. (8) In the event that Mayor or Council forfeits his or her office that was not criminal in nature they shall have the ability to be a candidate in the next scheduled election.  The City Council requested that section C-604 Board member of the election can be removed at any time by the City Council.  The City Council Recommended that section C-617 change to coincide with the Records Retention Schedule of two years.  C-619 remove of revise  The City Council requested that the language be consistent with the titles for City Manager and CFO throughout the charter and the code.  The City Council would like for the evaluation of the City Manager to be listed in the city Charter.  The City Council requested a check on properties next to the police department. 3.2 City Code Review  The City Clerk will send the codes that apply to the council committee for review and recommendation for amendments. 3.3 Working Lunch  The City Council and staff continued to review and discuss areas of concerns with the city Charter and the ARP Grant funding.  The City Council had requested for the City Clerk to forward an e-mail regarding the distribution of the hazard pay to the Grant Manager and Interim City Manager. 3.4 Council Goals  The City Council will discuss the goal of the Council at the next Council Retreat. 3.5 Strategic Plan Review Discussion with Department Managers Page 2 of 5 DocuSign Envelope ID: 500F6C0B-BBF3-4783-81F5-BE2F87B91D78  Councilmember Porter inquired if the city buildings are ADA compliant?  Director Mosley stated that the city is not ADA compliant due to the size of the sidewalks.  Councilmember Porter inquired about the usage of Smart Technology in EJD vehicles/department  Director Mosley stated that the technology was a learning curve, and they are using 20% of the technology. The department is faced with day issues with the town, and they do not have the time to adapt the technology to do the job.  Councilmember Love inquired about the operation of the technology on the trash trucks.  Director Mosley stated that technology is costly, and he would like to have the guys become more familiar with the technology so we can eliminate the cost.  Councilmember Scott inquire if the EJD department had a schedule based upon the season and the responsibilities  Director Mosley stated that the department has a seasonal schedule and a daily schedule  Councilmember Scott stated that she wanted to ensure that each department is focusing on their respective departments. She feels that each department should be focused on their department. She stated that she feels that a true leader Educate, engage, and encourage. She would like to see progressing and she observe and see, and she feels that she does not see the Director Mosley enough and would like to see more of him to see his goals and expectation to move the city forward.  Director Mosley stated that his immediate supervisor and contact with the council is with Councilmember Love. He stated when he arrived at the city, he was told that Councilmember Love was the person that he should be communicating to. He stated that it is a little difficulty to communicate on an individual basis as he would be getting pulled to do individual things.  Councilmember Sistrunk inquired of the time the trash needs to be placed on the curb?  Director Mosley stated that the trash should be out by 6:00am  Director Mosley stated that the reason that the city has decided to bring the trash collection services was to ensure that the trash will be collected throughout the city. He stated that if a resident misses the trash, they need to call in and report it, and we will come back to collect the trash for that day. Page 3 of 5 DocuSign Envelope ID: 500F6C0B-BBF3-4783-81F5-BE2F87B91D78  Councilmember Sistrunk stated that she has not received any complaints from Ward V. She gets the calls on how to provide the compliment and what they can do to help the department.  Councilmember Scott inquired of the trashcans in the city will no longer be smart trash cans, but budget friendly trash receptacles?  Director Mosley stated that he and chief had discussed the trashcans in the city and will be replacing them without placing a hole in the bag to drain the water.  Councilmember Porter recommended that the Director Mosley place an article in the newsletter of how to do disposal of the trash.  Councilmember Love stated that the information on the holiday trash schedule needs to be provided to the residents.  Councilmember Scott stated that Ms. Lipford does an excellent job with communicating on the trash in the newsletter, social media, and telephone calls.  Director Mosley stated that he is hoping that as the spring comes forward that the city's financial problems are resolved. He stated that the moving forward with the keeping the budget alive and operating, and the department for a long time had to figure out how they are going to get the things needed for the department.  Chief Martin stated that his department will continue to work decreasing crime in the city.  Vice Mayor McCarthy inquired on the status of the My seat pleasant app, and the newsletter being written in multiple languages.  Ms. Lipford stated that the app is still be working and there are approximately 1,200 registered users. 3.7 City Council Handbook Review Discussion  The City Council handbook will be placed in governmental affairs committee for review and update to the council. 4. LEGISLATION 4.1None. Page 4 of 5 DocuSign Envelope ID: 500F6C0B-BBF3-4783-81F5-BE2F87B91D78 5. UNFINISHED BUSINESS 5.1. None 6. ANNOUNCEMENTS 6.1 Ward V Monthly Meeting, Monday, February 14, 2022, by Zoom Video 9:30am-11:30am Meeting Link information will be provided 6.2 Public Session, Monday, February 14, 2022, Seat Pleasant City Hall-Council Chambers, 6301 Addison Rd., Seat Pleasant, MD at 7:00p.m. 6.3 Regular Work Session, Monday, March 7, 2022, Seat Pleasant City Hall- Council Chambers, Seat Pleasant, MD from 6:00pm 6.4 Public Session, Monday, March 14, 2022, Seat Pleasant City Hall-Council Chambers, 6301 Addison Rd, Seat Pleasant, MD at 7:00p.m 7. ADJOURN: The meeting was adjourned at 4:54pm Submitted by, Dashaun N. Lanham, CMC City Clerk Page 5 of 5