City Council

Docusign Envelope ID: FF2C1B7B-A11F-427B-B3AE-6300C03E9D14 MAYOR AND CITY COUNCIL CITY OF SEAT PLEASANT SPECIAL SESSION MONDAY, SEPTEMBER 15, 2025 6:00P.M. 1. OPENING 1.1.1 Call to Order Council President Higgs called the meeting to order at 6:06p.m. 1.2 Roll Call Present: Council President Monica Higgs, Councilmember Garry A. Jones, Councilmember Ashley Kearney, Councilmember Hope Love, Council Vice President Shireka McCarthy, Mayor Kelly Porter, Councilmember Gerald Raynor, Sr., and Councilmember Kizzie Scott Staff: Dashaun N. Ball, City Clerk, Carlah Crump, Deputy City Clerk, Ashley Drakeford, Public Engagement Manager, Serena Hayer, Contractor, Demetrious Harris, Interim City Manager, Cedric Heyward, Acting Chief of Police, Betty Logan, Chief Financial Officer, Anaya Miller, Staff Assistant, Kyrthlyn Rhoda, Grants Manager, and Sterling Simmons, Executive Assistant to the City Manager. 2. PRESENTATION 2.1. None 3. MEETING TOPICS 3.1. Proposed Strategic Plan o Ms. Hayes provided an overview of Pillar Alignment with each Smart Goal for the pillars. o The City Council, department managers and the Interim City Manager made recommendations to include and o Strengthening Fiscal Responsibility and Resilience o Mr. Harris stated that for Wise Management it should be changed to Year 1 Quarter 3 for training for the new policy. o The training will take place within two months after a new policy is implemented. Bi-annually training for existing policies. o Mr. Harris stated that the priority for reserve needs to be a separate account, and the aggression should be six months of the city's operating account. Page 1 of 3 Docusign Envelope ID: FF2C1B7B-A11F-427B-B3AE-6300C03E9D14 o Ms. Logan stated that the account should be with PNC bank and to ensure that the account is collateralized. o Mr. Harris requested the CFO to provide one-month operating expenses by the end of the week. o Ms. Logan stated that she can provide one month of operating expenses for the month of July. o Councilmember Kearney questioned if a month of operating expenses will be sufficient. o Ms. Hayes stated that she will need to review the total expenses for the city without funds that are earmarked. o Ms. Logan stated that the quarterly expenditure will be beneficial to review along with the monthly expenditure. o Councilmember Higgs inquired if the Year 1 Quarter information will be dated specific. o Ms. Hayes stated that she feels that it was a lot to accomplish in one year and she wanted to provide as much time as possible. o Councilmember Kearney inquired about finance department completing the policies in one year. o Ms. Logan stated that they will be completed with creating the policy manual, training, reserve fund, financial management software, determining the investment pool within one year. o Councilmember Kearney stated that she wants to see what happens with the finance department, which is just the infrastructure that will be completed within first year, and on-going should be included. o It was motioned by Councilmember Kearney and seconded by Councilmember Raynor to approve the revision to bring before the council. o The motion was improper and did not require a motion. o Ms. Hayes stated that she will provide the final version on September 25, 2025. If there are additional recommendations, please provide them to her by Tuesday, September 23, 2025. o The City Council agreed to add the Strategic Plan Approval to the Regular Work Session scheduled for Monday, October 6, 2025. 4. CITIZEN COMMENT 4.1. There were no citizen comments for the Special Session on Monday, September 15, 2025. 5. UNFINISHED BUSINESS Page 2 of 3 Docusign Envelope ID: FF2C1B7B-A11F-427B-B3AE-6300C03E9D14 5.1. None 6. ANNOUNCEMENTS 6.1 Special/Closed Session, Wednesday, September 17, 2025, Virtually Via Zoom, at 6:00p.m., 6.2. Regular Work Session, Monday, October 6, 2025, Seat Pleasant City Hall- Council Chambers, 6301 Addison Rd., Seat Pleasant, MD at 6:00p.m. Hybrid and by Zoom Video at 6:00pm. Meeting Link details will be on the city's website. 6.3. MML Fall Conference Excellence in Leadership, Sunday, October 12- Tuesday, October 14, 2025, The Wisp Resort, McHenry, MD 6.4. Public Session, Monday, October 13, 2025, Virtual via Zoom Webinar at 7:00p.m., Meeting Link details are available on the city's website, 6301 Addison Rd., Seat Pleasant, MD 6.5. Seat Pleasant Police Department Trunk or Treat, Friday, October 31, 2025, Goodwin Park, 311 68th St., Seat Pleasant, MD 20743 from 6:00p.m.-8:00p.m. 7. ADJOURN 8. ADJOURN Action: 8.1 Adjourn and Logout-8:28pm Submitted by, Dashaun N. Ball, CPM, MMC City Clerk Page 3 of 3