City Council

City Council City Manager Mayor Una Glass Larry McLaughlin Vice Mayor Sarah Glade Gurney lmclaughlin@cityofsebastopol.org Diana Gardner Rich Assistant City Manager/City Clerk, MMC Neysa Hinton Mary Gourley Patrick Slayter mgourley@cityofsebastopol.org CITY COUNCIL MEETING AGENDA – November 16, 2021 6:00 pm – Meeting Start Time The City Council special and regular meeting will be held via teleconference pursuant to AB 361. Options for observing the meeting and participating in public comment are attached. ZOOM LOG ON INFORMATION: Topic: City Council Meeting - November 16, 2021 Time: Nov 16, 2021 06:00 PM Pacific Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/87593663790?pwd=ekFlNGtxeXZBcGwwL3grTlQvR0VJUT09 Meeting ID: 875 9366 3790 Passcode: 103867 One tap mobile +16699006833,,87593663790# US (San Jose) +12532158782,,87593663790# US (Tacoma) Dial by your location +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) Meeting ID: 875 9366 3790 Find your local number: https://us02web.zoom.us/u/kbmak1kgXz 6:00 pm Convene City Council Meeting - Meeting Start Time (ZOOM VIRTUAL FORMAT) CALL TO ORDER ROLL CALL SALUTE TO THE FLAG PROCLAMATIONS/PRESENTATIONS PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA STATEMENTS OF CONFLICTS OF INTEREST CONSENT CALENDAR: 1. Approval of Minutes of the City Council Special Meeting of October 27, 2021 (Responsible Department: City Administration) 2. Approval of Minutes of the City Council Meeting of November 2, 2021 (Responsible Department: City Administration) 3. Approval of Extension of Emergency Proclamation of Local Emergency (COVID-19) issued by the Director of Emergency Services (Fire Chief) 4. Approval of Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist: The state of emergency  as a result of COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and The State of California and the City of Sebastopol continue to impose or recommend measures to promote social distancing. (Responsible Department: City Administration) 5. Approval of Budget Amendment in the amount for $15,000 for City Engineering Consultant Services (Responsible Department: Engineering) INFORMATIONAL ITEMS/PRESENTATION: (Please Note: Although informational/presentations items are routinely informational in nature, some informational items may contain request for actions such as support, direction to staff, follow up, or receipt of item based on the presentation/information provided.) PUBLIC HEARING(s): 6. Public Hearing- To conduct a Public Hearing on the Sebastopol Solid Waste Collection Services Rate Adjustments by Recology Sonoma Marin (Responsible Department/GHD/City Administration) REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR ACTION): 7. Approval of Memorandum of Understanding Between the Jurisdictions of Cloverdale, Cotati, Healdsburg, Petaluma, Rohnert Park, Santa Rosa, Sebastopol, Sonoma, Windsor, and the County of Sonoma and The Sonoma County Waste Management Agency Regarding Implementation of SB 1383 Regulations - It imposes major requirements regarding “organics” handling for all jurisdictions. (Responsible Department: GHD/City Administration) 8. Approval of Request for Proposals for Consultant to Assist with Design Objective Standards (Responsible Department: Planning) 9. Review, Discuss and Approve the work of Pension Liability Refinancing Process (Responsible Department: Administrative Services) 10. Consideration of Approval of RFP/RFQ Process (Requestor: Councilmember Hinton) 11. Discussion of City Council Retreat (Requestor: Agenda Review Committee) 12. Discussion and Consideration of Preparation of Request for Proposals for City Web Site Re-Design and Authorization for Budget Amendment of $35,000 (Requestor: City Administration) 13. Locals Who Make a Difference Program Update (Locals Who Make A Difference Subcommittee (Councilmember Hinton/Councilmember Rich) Responsible Department: Public Works) ADJOURNMENT OF CITY COUNCIL MEETING November 16, 2021 City Council Regular Meeting will be adjourned to the Regular City Council Meeting of December 7, 2021 at 6:00 pm (ZOOM VIRTUAL MEETING FORMAT) American Disability Act Accommodations/Accessibility: If requested, staff will make the agenda and backup materials available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) Section 202 and the federal rules and regulations adopted in implementation thereof. Any person who requires a disability-related modification or accommodation in order to observe and/or offer public comment may request such reasonable modification, accommodation, aid or service by contacting the City Clerk’s Office at info@cityofsebastopol.org or by telephone at (707) 823-1153 who will contact the ADA Coordinator. The ADA Coordinator will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Notification: 72-hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. NOTICE: All Resolutions and Ordinances introduced and/or adopted under this agenda are waived of all reading of entire resolution(s) and ordinance(s) SIMULTANEOUS MEETING COMPENSATION DISCLOSURE (Government Code § 54952.3): Members of the City Council receive no additional compensation as a result of convening a joint meeting of the City Council and Successor Agency to the Former Community Development Agency SB 751 Legislative bodies of local agencies must publicly report: (1) any action taken and (2) the vote or abstention on each action taken by each member present for the action at a meeting. If you have any questions regarding this meeting, please contact the City at Email: info@cityofsebastopol.org or please call: 707-823-1153. The public is advised that pursuant to Government Code section 54957.5 all writings submitted to the City Council are public records and will be made available for review. The Sebastopol City Council welcomes you remotely to its meetings that are generally scheduled for the 1st and 3rd Tuesday of every month. Your interest and participation are encouraged and appreciated. Government Code Section 54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter. (b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding. (2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall. City Council Regular Meetings are available in real time and archived on Livestream. Important Notice The City of Sebastopol shows both live broadcasts and Video Archive of City Council Meetings over the Internet. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice. • Here is the link: http://bit.ly/sebcctv There are times that the City Council open meetings may not be live streamed due to technical issues; if that is the case, the meeting will be video-taped and uploaded as soon as possible to the City Web Site. Anyone using abusive, vulgar, offensive, threatening, or harassing language, personal attacks of any kind or offensive terms that target specific individuals or groups will be muted and removed from the meeting. Please Note If the Council Meeting is zoom bombed or disrupted, the City will end the meeting and immediately try to restart it. If that does happen then all remaining items will be continued to the next agenda. If there is a power outage during the meeting, the meeting is considered ended and all remaining items will be continued to the next agenda. if any of our Council Members lose power at their homes and we lose a quorum, the meeting is considered ended and all remaining items will be continued to the next agenda.