City Council

City Council City Manager Mayor Patrick Slayter Larry McLaughlin Vice Mayor Neysa Hinton lmclaughlin@Cityofsebastopol.org Una Glass Assistant City Manager/City Clerk, MMC Sarah Glade Gurney Mary Gourley Diana Rich mgourley@Cityofsebastopol.org CITY COUNCIL MEETING AGENDA SPECIAL CITY COUNCIL MEETING – 5:30 PM - DESIGN REVIEW BOARD INTERVIEW REGULAR CITY COUNCIL MEETING – 6:00 PM MEETING OF June 7, 2022 The City Council Regular meeting will be held via teleconference pursuant to AB 361. Pursuant to AB 361 (2021), Teleconference Restrictions of the Brown Act Have Been Suspended, as Well as the Requirement to Provide a Physical Location for Members of the Public to Participate in the Meeting. The City of Sebastopol City Council meeting will not be physically open to the public and all City Council Members will be teleconferencing into the meeting via Zoom. Join Zoom Meeting https://us02web.zoom.us/j/85723270903?pwd=WjhlRDBXVmIwZTk5dXNNenRSbGlaZz09 Meeting ID: 857 2327 0903 Passcode: 351773 One tap mobile +16699006833,,85723270903#,,,,*351773# US (San Jose) +13462487799,,85723270903#,,,,*351773# US (Houston) Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) Meeting ID: 857 2327 0903 Passcode: 351773 Find your local number: https://us02web.zoom.us/u/kcZ3vkLsFb June 7, 2022 5:30 pm Convene City Council Meeting (ZOOM VIRTUAL FORMAT) – Special Meeting (Interview(s) CALL TO ORDER ROLL CALL INTERVIEW(S): 1. Interview for Vacancy (one) Category C on the Design Review Board (Responsible Department: Planning/City Administration) Term Would be for May 2022 through December 2023. a. One Application Received: Applicant: Melissa Hanley ADJOURNMENT OF SPECIAL MEETING June 7, 2022 6:00 pm Convene City Council Meeting (ZOOM VIRTUAL FORMAT) CALL TO ORDER ROLL CALL SALUTE TO THE FLAG PROCLAMATIONS/PRESENTATIONS: • Proclamation – Proclaiming June 2022 as Elder Abuse Awareness Month • Proclamation – Proclaiming June 2022 as Immigrant Heritage Month • Proclamation – Proclaiming June 2022 as (LGBTQ+) Month • Proclamation – Proclaiming June 19, 2022 as Juneteenth Day PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA STATEMENTS OF CONFLICTS OF INTEREST CONSENT CALENDAR: 2. Approval of Minutes of May 17, 2022 City Council Regular Meeting Minutes (Responsible Department: City Administration) 3. Approval of Minutes of the May 23, 2022 City Council Special Meeting – Closed Session – Bargaining Units Meeting Minutes (Responsible Department: City Administration) 4. Resolution Authorizing Continued Use of Teleconference Meetings Based on Circumstances of the COVID-19 state of emergency and that the following circumstances exist: a. a. The state of emergency as a result of COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s subordinate Committee’s, Commission’s, and Boards to meet safely in person; and b. b. The State of California and the City of Sebastopol continue to impose or recommend measures to promote social distancing. Resolution needs to be submitted to Council every 30 days. Last approval: May 17th 2022. June 21st 2022 would be too late for the 30 day requirement. 5. Extension of Emergency Proclamation of Local Emergency (COVID-19) issued by the Director of Emergency Services (Responsible Department: Fire Chief) 6. Approval of Resolution Calling and Giving Notice of a General Municipal Election to be held on Tuesday, November 8, 2022, (The first Tuesday after the first Monday in November of each year) for the Election of Members of the City Council as required, and Requesting the Sonoma County Board of Supervisors to Consolidate the General Municipal Election with the Statewide General Election to be held on that date pursuant to Elections Code; and Approval of Resolution Adopting Regulations for Candidates for Elective Office Pertaining to the Candidate Statement of Qualifications and Requiring Each Candidate Filing a Candidate Statement of Qualifications Pay in Advance to the Local Agency an Estimated Pro Rate Share ($800.00) as a Condition of Having His/her Statement included in the Voters Pamphlet for the Municipal Election to be held on November 8, 2022). a. (Three Seats: Councilmember Glass, Gurney, Slayter) b. Nomination Papers will be available once the nomination period has opened (not earlier than the 113th day nor later than the 88th day before the municipal election). Appointments will be required. c. Nomination period opens: July 18, 2022, 7:00 a.m. d. Standard nomination period closes (deadline to file papers): August 12, 2022, 5:00 p.m. e. Extended nomination period closes (deadline to file for a seat if one or more of the incumbents do not file): August 17, 2022, 5:00 p.m.  f. Deadline to register to vote: October 24, 2022 g. Election Day: November 8, 2022 h. Who Can Run for City Council: • Be at least eighteen years of age • Be a citizen of the United States • Be a resident of the State of California • Be a registered voter for not less than 30 days preceding the date of filing candidate papers. Registration will be verified before issuance of nomination papers. 7. Approval of Artist/Sculptures for Ives Park Community Sculpture Garden (Requestor: Public Art Committee/Responsible Department: Planning Dept) 8. Adoption of Resolution Approving the Senate Bill 1 (SB 1) List of Roads (Responsible Department: City Engineer) 9. Approval of Cancelation of the Regular City Council Meeting of August 17, 2022 (Requestor: Agenda Review Committee) 10. Approval of Master Agreement 2010-01-36 Amendment 33 with GHD for the Construction Management Services for First Street Water Main Replacement Project (Responsible Department: City Manager) 11. Approval of Revised Job Description and Title Change for Police Communications Dispatcher (Responsible Department: Police/RGS Personnel Consultant) REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR ACTION) 12. Appointment for Vacancy (one) Category C on the Design Review Board (Responsible Department: Planning/City Administration) Term Would be for December 2021 through December 2023 (Responsible Department: Planning/City Administration) INFORMATIONAL ITEMS/PRESENTATIONS: NONE PUBLIC HEARING(s): 13. Public Hearing: Public Hearing on Comprehensive User Schedule (Responsible Department: Administrative Services Director) 14. Public Hearing: Public Hearing to Levy and Collect Annual Assessments for FY 2022-20223 for the City of Sebastopol’s Lighting Special Assessment District; Resolution Approving the Engineer’s Report and Confirming the assessment Diagram and annual assessments and authorize levying of annual assessments for FY 2021-2022 for the City of Sebastopol Landscaping and Lighting Assessment District (Responsible Department: Administrative Services Director) 15. Public Hearing: Public Hearing on Abatement of Weeds (Responsible Department: Fire) REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR ACTION) CONTINUED: 16. Approval of Resolution Supporting a Woman’s Right to Choose (Requestor: Vice Mayor Hinton and Councilmember Rich) 17. Discussion and Consideration of Approval of City Sponsorship (Responsible Department: Administrative Services) a. Sonoma County Library - Sebastopol Regional Library (Public Works In Kind Support) 18. Presentation from City Consultant Muni Services and Request for Direction to Staff on Extension of Utility Users Tax (UUT) for November 2022 Ballot (Responsible Department: Administrative Services) 19. Presentation and Consideration of adoption by council of the Sebastopol Local Hazard Mitigation Plan (Responsible Departments: Planning and Fire Departments) ADJOURNMENT OF CITY COUNCIL MEETING June 7, 2022 City Council Regular Meeting will be adjourned to the June 21, 2022 City Council Meeting, 6:00 pm, Zoom Virtual Meeting Format American Disability Act Accommodations/Accessibility: If requested, staff will make the agenda and backup materials available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) Section 202 and the federal rules and regulations adopted in implementation thereof. Any person who requires a disability-related modification or accommodation in order to observe and/or offer public comment may request such reasonable modification, accommodation, aid or service by contacting the City Clerk’s Office at info@cityofsebastopol.org or by telephone at (707) 823-1153 who will contact the ADA Coordinator. The ADA Coordinator will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Notification: 72-hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Please note that minutes are not meant to be verbatim minutes and are meant to be the City’s record of a summary of actions that took place at the meeting. NOTICE: All Resolutions and Ordinances introduced and/or adopted under this agenda are waived of all reading of entire resolution(s) and ordinance(s). The City of Sebastopol is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. Unless otherwise required, the full reading of the text of standard ordinances and resolutions is waived. SB 751 Legislative bodies of local agencies must publicly report: (1) any action taken and (2) the vote or abstention on each action taken by each member present for the action at a meeting. If you have any questions regarding this meeting, please contact the City at Email: info@cityofsebastopol.org or please call: 707-823-1153. The public is advised that pursuant to Government Code section 54957.5 all writings submitted to the City Council are public records and will be made available for review. The Sebastopol City Council welcomes you remotely to its meetings that are generally scheduled for the 1st and 3rd Tuesday of every month. Your interest and participation are encouraged and appreciated. Government Code Section 54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter. (b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding. (2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall. City Council Regular Meetings are available in real time and archived on Livestream. Important Notice The City of Sebastopol shows both live broadcasts and Video Archive of City Council Meetings over the Internet. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice.  • Here is the link: http://bit.ly/sebcctv There are times that the City Council open meetings may not be live streamed due to technical issues; if that is the case, the meeting will be video-taped and uploaded as soon as possible to the City Web Site. In the event of a disruption in the broadcast of the meeting or a disruption within the local agency’s control that prevents members of the public from offering public comments via a call-in or internet-based service option, the legislative body shall take no further action until public access via call-in or internet-based service is restored. COUNCIL PROTOCOLS FOR MEETING: City staff read the protocols for the meeting. • This meeting is being conducted utilizing virtual settings for teleconferencing and electronic means consistent with State of California Executive Orders regarding the COVID-19 pandemic and AB 361. • Live stream and zoom is being utilized for this meeting. • Members of the public may view and listen to the meeting by use of Zoom as noted on the City’s website and as noted on the agenda. • Members of the public wishing to speak to the City Council may do so during public comment or may comment on agenda items during the discussion of each item and must be logged into Zoom. Live Stream is a viewing only format. • Anyone using abusive, vulgar, offensive, threatening, or harassing language, personal attacks of any kind or offensive terms that target specific individuals or groups will be muted and removed from the meeting. Please Note If the Council Meeting is zoom bombed or disrupted, the City will end the meeting and immediately try to restart it. If that does happen then all remaining items will be continued to the next agenda. If there is a power outage during the meeting, the meeting is considered ended and all remaining items will be continued to the next agenda. if any of our Council Members lose power at their homes and we lose a quorum, the meeting is considered ended and all remaining items will be continued to the next agenda.