City Council

City Council City Manager Mayor Patrick Slayter Larry McLaughlin Vice Mayor Neysa Hinton lmclaughlin@Cityofsebastopol.org Una Glass Assistant City Manager/City Clerk, MMC Sarah Glade Gurney Mary Gourley Diana Rich mgourley@Cityofsebastopol.org CITY COUNCIL MEETING AGENDA REGULAR MEETING START TIME: 6:00 PM MEETING OF JULY 19, 2022 The City Council Regular meeting will be held via teleconference pursuant to AB 361. Pursuant to AB 361 (2021), Teleconference Restrictions of the Brown Act Have Been Suspended, as Well as the Requirement to Provide a Physical Location for Members of the Public to Participate in the Meeting. The City of Sebastopol City Council meeting will not be physically open to the public and all City Council Members will be teleconferencing into the meeting via Zoom. Join Zoom Meeting https://us02web.zoom.us/j/86546293694?pwd=pBb-qPJ--HBh9IlIE56Ybot3LUdNfh.1 Meeting ID: 865 4629 3694 Passcode: 043941 One tap mobile +16699006833,,86546293694#,,,,*043941# US (San Jose) +12532158782,,86546293694#,,,,*043941# US (Tacoma) Dial by your location +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) Meeting ID: 865 4629 3694 Passcode: 043941 Find your local number: https://us02web.zoom.us/u/kWjuucpbw 6:00 pm Convene City Council Meeting (ZOOM VIRTUAL FORMAT) CALL TO ORDER ROLL CALL SALUTE TO THE FLAG PROCLAMATIONS/PRESENTATIONS: • Proclamation – Proclaiming the Last Week in July as "Zero Waste Week" (Sloane Pagal/Councilmember Gurney) PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA STATEMENTS OF CONFLICTS OF INTEREST CONSENT CALENDAR: 1. Approval of Minutes of July 5, 2022 City Council Regular Meeting Minutes (Responsible Department: City Administration) 2. Approval of Amendments to Little League Lease (Responsible Departments: City Administration/Public Works) 3. Approval of Following Contracts as Approved and Authorized in the FY 22 23 City Budget Adopted July 5, 2022 (Responsible Department: Administrative Services): a. Renewal of Contract with West County Community Services for Operation of Park Village b. Renewal of Contract with West County Community Services Homeless Community Outreach c. Renewal of Contract with Community Outreach Coordinator d. Approval of Modification 1 to Amendment 34 to GHD Master Agreement 2010-01-36 with GHD Inc. for Engineering and Technical Support Services to the Engineering Division for FY 2022-23 e. Approval of Modification 1 to Amendment 36 to GHD Master Agreement 2010-01-36 with GHD Inc. for City Engineering Services for FY 2022-23 INFORMATIONAL ITEMS/PRESENTATIONS: (Please Note: Although informational/presentations items are routinely informational in nature, some informational items may contain request for actions such as support, direction to staff, follow up, or receipt of item based on the presentation/information provided.) NONE PUBLIC HEARING(s): 4. Public Hearing – Appeal for a Special Event Permit for the Headwest Marketplace for the closure of McKinley Street from 6770 McKinley to just east of Brown Street/driveway access to 6868 McKinley St (Rialto Theater) the second weekend a month through December 2022. The Headwest event was approved on May 5, 2022 and the City received an Appeal of the project on May 9, 2022. Special Event Permit for the Headwest Marketplace for the closure of McKinley Street from 6770 McKinley to just east of Brown Street/driveway access to 6868 McKinley St (Rialto Theater) the second weekend a month through December 2022. The Headwest event was approved on May 5, 2022 and the City received an Appeal of the project on May 9, 2022. (Responsible Department: Planning) REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR ACTION): 5. Discussion/Presentation: Climate Action: a. Presentation and Climate Action Committee Informational Presentation (Climate Action Committee/Planning Department) b. Consideration of Adoption of Climate Action Framework - Civic Spark Fellow, Phoebe Goulden(Climate Action Committee / Planning Department) 6. Approval of Resolution Ordering the Submission of a Measure to the Qualified Electors of the City to Amend the Utility Users Tax within the City of Sebastopol at the next General Municipal Election on November 8, 2022 and Setting Deadlines for Submission of Arguments and Rebuttal Argument and Providing for an Impartial Analysis by the City Attorney (Responsible Department: Administrative Services/Muni Finances/City Administration) 7. Discussion and Consideration of Approval of Resolution for Per Diem Employment – Emergency Purposes (Retired City Employee Tracy Peters (Responsible Department: Police/RGS) 8. Discussion and Consideration of Police Staffing/Police Technician Temporary Pay Upgrade – Continuation (Requestor: Police Department/RGS) CITY COUNCIL/CITY STAFF REPORTS/COMMUNICATIONS/ANNOUNCEMENTS/FUTURE MEETINGS: 9. City Manager-Attorney/City Clerk Reports: (This will be either verbal or written reports provided at or prior to the meeting) a. Second Report Out from Relaunch Sebastopol (First report out was May 17th 2022) b. SAVS Quarterly Report to the City Council on RV Pilot Program (Responsible Department: SAVS/City Administration) 10. City Council Reports/Committee/Sub-Committee Meeting Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/Sub-Committee Meeting /Conferences Attended and Possible Direction to its Representatives (If Needed) on Pending issues before such Boards) (This will be either verbal or written reports provided at the meeting) 11. Council Communications Received 12. Future City Meeting Dates/Events (Informational Only): (See City Web Site for Up-to-Date Meeting Dates/Times) ADJOURNMENT OF CITY COUNCIL MEETING July 19, 2022 City Council Regular Meeting will be adjourned to the August 2, 2022 City Council Meeting, 6:00 pm, Zoom Virtual Meeting Format American Disability Act Accommodations/Accessibility: If requested, staff will make the agenda and backup materials available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) Section 202 and the federal rules and regulations adopted in implementation thereof. Any person who requires a disability-related modification or accommodation in order to observe and/or offer public comment may request such reasonable modification, accommodation, aid or service by contacting the City Clerk’s Office at info@cityofsebastopol.org or by telephone at (707) 823-1153 who will contact the ADA Coordinator. The ADA Coordinator will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. Notification: 72-hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Please note that minutes are not meant to be verbatim minutes and are meant to be the City’s record of a summary of actions that took place at the meeting. NOTICE: All Resolutions and Ordinances introduced and/or adopted under this agenda are waived of all reading of entire resolution(s) and ordinance(s). The City of Sebastopol is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. Unless otherwise required, the full reading of the text of standard ordinances and resolutions is waived. SB 751 Legislative bodies of local agencies must publicly report: (1) any action taken and (2) the vote or abstention on each action taken by each member present for the action at a meeting. If you have any questions regarding this meeting, please contact the City at Email: info@cityofsebastopol.org or please call: 707-823-1153. The public is advised that pursuant to Government Code section 54957.5 all writings submitted to the City Council are public records and will be made available for review. The Sebastopol City Council welcomes you remotely to its meetings that are generally scheduled for the 1st and 3rd Tuesday of every month. Your interest and participation are encouraged and appreciated. Government Code Section 54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter. (b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding. (2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall. City Council Regular Meetings are available in real time and archived on Livestream. Important Notice The City of Sebastopol shows both live broadcasts and Video Archive of City Council Meetings over the Internet. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice. • Here is the link: http://bit.ly/sebcctv There are times that the City Council open meetings may not be live streamed due to technical issues; if that is the case, the meeting will be video-taped and uploaded as soon as possible to the City Web Site. In the event of a disruption in the broadcast of the meeting or a disruption within the local agency’s control that prevents members of the public from offering public comments via a call-in or internet-based service option, the legislative body shall take no further action until public access via call-in or internet-based service is restored. COUNCIL PROTOCOLS FOR MEETING: City staff read the protocols for the meeting. • This meeting is being conducted utilizing virtual settings for teleconferencing and electronic means consistent with State of California Executive Orders regarding the COVID-19 pandemic and AB 361. • Live stream and zoom is being utilized for this meeting. • Members of the public may view and listen to the meeting by use of Zoom as noted on the City’s website and as noted on the agenda. • Members of the public wishing to speak to the City Council may do so during public comment or may comment on agenda items during the discussion of each item and must be logged into Zoom. Live Stream is a viewing only format. • Anyone using abusive, vulgar, offensive, threatening, or harassing language, personal attacks of any kind or offensive terms that target specific individuals or groups will be muted and removed from the meeting. Please Note If the Council Meeting is zoom bombed or disrupted, the City will end the meeting and immediately try to restart it. If that does happen then all remaining items will be continued to the next agenda. If there is a power outage during the meeting, the meeting is considered ended and all remaining items will be continued to the next agenda. if any of our Council Members lose power at their homes and we lose a quorum, the meeting is considered ended and all remaining items will be continued to the next agenda.