City Council

City Council Interim City Manager Mayor Stephen Zollman Mary Gourley Vice Mayor Jill McLewis mgourley@Cityofsebastopol.gov Councilmember Phill Carter Councilmember Neysa Hinton Councilmember Sandra Maurer CITY COUNCIL MEETING AGENDA Meeting of Tuesday, October 21, 2025 6:00 pm Start Time Meeting to be held in Person and Virtual /Remote Participation In Person Location: 425 Morris Street, Sebastopol, CA 95472 Topic: City Council Meeting - October 21, 2025 Time: Oct 21, 2025 06:00 PM Pacific Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/82009250137 Meeting ID: 820 0925 0137 Passcode: 229061 --- One tap mobile +16699006833,,82009250137#,,,,*229061# US (San Jose) +16694449171,,82009250137#,,,,*229061# US --- Dial by your location • +1 669 900 6833 US (San Jose) • +1 669 444 9171 US • +1 719 359 4580 US • +1 253 205 0468 US • +1 253 215 8782 US (Tacoma) • +1 346 248 7799 US (Houston) Meeting ID: 820 0925 0137 Passcode: 229061 https://vimeo.com/event/5018280 Find your local number: https://us02web.zoom.us/u/keI53OJNQ4 COUNCIL PROTOCOLS FOR MEETING: This in person and virtual/remote meeting is compliant with the Governor’s Executive Order allowing for a deviation of teleconference rules required by the Brown Act. Traditional Brown Act and AB 2449 requirements can be utilized for all City Council meetings as long as required notice and posting is conducted per the Brown Act. Please Note the presiding member of the legislative body conducting a meeting or their designee may remove, or cause the removal of, an individual for disrupting the meeting. “Disrupting” means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. PUBLIC COMMENT Due to the length of recent City Council Meetings, it is strongly encouraged that written comments be submitted to the City Council by sending them by email to: citycouncil@cityofsebastopol.gov with either General Public Comment Written in the Subject Line or the Specific Agenda Item Number or Title Written in the Subject Line. Emails are distributed to the City Council as well as posted to the City Council meeting as public comment. Public Comment questions may be directed to City staff for a response at a later time. CALL TO ORDER ROLL CALL SALUTE TO THE FLAG REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED): To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)). Assembly Bill 2302 (2024) (“AB 2302”) revises rules for when members of local legislative bodies may participate in meetings remotely. Specifically, it amends the number of meetings that may be attended remotely for just cause and under emergency circumstances and clarifies the definition of the term “meeting,” for purposes of remote attendance. AB 2302 caps the number of remote meetings a member can attend each year based on the frequency of a legislative body’s meetings: Five meetings per year for those meeting twice a month. LAND ACKNOWLEDGEMENT: The City of Sebastopol acknowledges that we live and work within the unceded ancestral homelands of the Southern Pomo and the Coast Miwok people. We pay our respect to the past, present, and future generations of these peoples, including the Federated Indians of Graton Rancheria. PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS: NONE STATEMENTS OF CONFLICTS OF INTEREST: Conflicts of interest may arise in situations where a public official deliberating towards a decision, has an actual or potential financial interest in the matter before the Council. In accordance with state law, an actual conflict of interest is one that would be to the private financial benefit of a public official, a relative or a business with which the Councilmember is associated. A potential conflict of interest is one that could be to the private financial benefit of a Councilmember, a relative or a business with which the Councilmember is associated. A Councilmember must publicly announce potential and actual conflicts of interest, and, in the case of actual conflict of interest, must refrain from participating in debate on the issue or from voting on the issue and must remove themselves from the dais. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA (FIRST COMMENT PERIOD): Up to Twenty (20) Minute Time Limit (Two Minutes for up to ten speakers). Additional public comment will be held at the end of the discussion and action items for up to an additional twenty (20) minutes. Mayor has discretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers. Process for calling on Speakers: Mayor or designee shall ask for public comment as follows: Speakers to be called on in an alternate manner (One speaker in person to be called on first; then one speaker remote to be called on second with additional speakers to be called on in the same manner) based upon the time limit. CONSENT CALENDAR: The consent agenda consists of items that are routine in nature and do not require additional discussion by the City Council or have been reviewed by the City Council previously. These items may be approved by one motion without discussion unless a member of the City Council requests that the item be taken off the consent calendar. The Mayor will read aloud the title of each consent item (either full agenda title or a simplified version of the agenda title), and ask if a Councilmember wishes to remove one or more items from the consent calendar; and then open public comment to the members of the public in attendance. At this time, a member of the public may speak for up to two (2) minutes on the entire consent calendar and request at that time that an item or items removed for discussion. If an item or items are removed from the consent calendar, the item shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor. Council Members may comment on Consent Calendar items or ask for minor clarifications without the need for pulling the item for separate consideration. Items requiring deliberation should be pulled for separate consideration and shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor. 1. Approval of City Council Special Meeting – Closed Session Meeting Minutes of September 29, 2025 Responsible Department: Interim City Manager Fiscal Impact: Staff time required to prepare the minutes is covered within existing budgeted salaries. No additional financial impact is anticipated with approval of this item. 2. Approval of City Council Regular Meeting Minutes of October 7, 2025 Responsible Department: Interim City Manager Fiscal Impact: Staff time required to prepare the minutes is covered within existing budgeted salaries. No additional financial impact is anticipated with approval of this item. 3. Approval of City Council Special Meeting – Interviews with Recruiting Firms for City Manager Recruitment Meeting Minutes of October 13, 2025  Responsible Department: Interim City Manager Fiscal Impact: Staff time required to prepare the minutes is covered within existing budgeted salaries. No additional financial impact is anticipated with approval of this item. 4. Approval of Waiver of Fees: Porchfest. Event was held September 13 and applicant paid fees in the amount of $500. Applicant is requesting a fee waiver and reimbursement of previously paid fees. Responsible Department: Public Works Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries; however there would be a financial impact of loss of revenue ($500) to the General Fund. 5. Approval of Notice of Completion for the Fire-Related Building Improvements at the Community Cultural Center Project (CIP #0713-24.09. Responsible Department: Public Works Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. No additional fiscal impact is anticipated with approval of this item. 6. Approval and Receipt for Upcoming Openings on the Climate Action Committee (CAC) for the term of Dec 31, 2025, through Dec 31, 2027. The Climate Action Committee was created by the City Council. Terms of office are two-year staggered terms, and include one Councilmember and six members of various climate and environmental backgrounds. Listed below are the upcoming vacancies: a) Upcoming vacancies on the Climate Action Committee (CAC) Name: Term ending date: Kenna Lee December 31, 2025 Lisa Pierce December 31, 2025 Responsible Department: Planning Department Fiscal Impact: Staff time required to prepare the agenda report and conduct recruitments is covered within existing budgeted salaries. Publication costs for display ads in the newspaper and outreach expenses to announce openings on social media are included in the Planning Department’s budget. No additional fiscal impact beyond these budgeted costs is anticipated with the receipt of this item. 7. Approval and Receipt of Upcoming Vacancies on the Public Arts Committee (PAC) for the term of Dec 31, 2025, through Dec 31, 2029. Listed below are the upcoming vacancies: a) Upcoming Vacancies on the Public Arts Committee (PAC) Name: Category: Term ending date: Barbara Harris Category 1 December 31, 2025 Robert Brent Category 2 December 31, 2025 Jeff Stucker Category 3 December 31, 2025 Lars Langberg Category 4 December 31, 2025 Responsible Department: Planning Department Fiscal Impact: Staff time required to prepare the agenda report and conduct recruitments is covered within existing budgeted salaries. Publication costs for display ads in the newspaper and outreach expenses to announce openings on social media are included in the Planning Department’s budget. No additional fiscal impact beyond these budgeted costs is anticipated with the receipt of this item. 8. Approval and Receipt of Upcoming Openings on the Design Review Board for the term of Dec 31, 2025, through Dec 31, 2027. The Design Review & Tree Board terms of office are two years and will be until December 31st, 2027. Listed below are the upcoming vacancies: a) Upcoming Openings on the Design Review & Tree Board (DRB) Name: Category: Term ending date:  Lars Langberg Category A (licensed architect) December 31, 2025 Christine Level Category C December 31, 2025 Melissa Hanley Category C December 31, 2025 Responsible Department: Planning Department Fiscal Impact: Staff time required to prepare the agenda report and conduct recruitments is covered within existing budgeted salaries. Publication costs for display ads in the newspaper and outreach expenses to announce openings on social media are included in the Planning Department’s budget. No additional fiscal impact beyond these budgeted costs is anticipated with the receipt of this item. INFORMATIONAL ITEMS/PRESENTATIONS: Informational Items or Presentations are items that are informational only and do not require action by the City Council. Presentations shall be scheduled as necessary for the promotion of an event or service or general information items to the Council and should be limited to ten (10) minutes total in length of item (total length includes questions of Council to presenter and public comment). 9. Informational Presentation from the Public Arts Committee related to: a. Attendance at Recent Events b. Barlow Hotel Agreement c. Philosophy regarding public art d. Support for the Public Arts Committee and future arts events e. Accepting less than the standard 1% public art contribution from the Barlow Hotel project and request that the city budget an apportionment that eventually totals the standard 1% for public art projects. Responsible Department: Planning Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. No additional fiscal impact is anticipated with receipt of this item. PUBLIC HEARING(s): NONE REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR ACTION): 10. Discussion and Consideration of Proposed Actions as Recommended by the City Attorney in response to concerns raised by over the Actions at Woodmark Development Responsible Department: City Attorney Staff time required to prepare the agenda report is covered within existing budgeted contract services for a not to exceed amount approved for ten hours of City Attorney time. 11. Request from Climate Action Committee for Letters of Support for the California Polluters Pay Climate Superfund Assembly Bill 1243 (Addis, coauthored by Damon Connolly and Chris Rogers) and Senate Bill 684 (Menjivar). Requestor: Climate Action Committee Responsible Department: Planning Department Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries; No additional fiscal impact is anticipated with receipt of this item. 12. Receipt of FY25-26 Budget at a Glance Format. To receive the informational item for "Budget at a Glance" which is a summary document that presents key financial information from a larger, more detailed budget in a simple, easy-to-understand format. Responsible Department: Administrative Services Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. No additional fiscal impact is anticipated with receipt of this item.  13. Approval of Amendment to Flag Policy. Policy is to Amend the recently approved flag policy to list specific banners on poles and Council Policy on discussion of Presidential Directives Responsible Department: Public Works Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries as well as staff time to raise/lower flags. No additional fiscal impact is anticipated with approval of this item. 14. Consideration of Request for Creation of and Appointment to Ad Hoc Committee to Prepare for the 125th Celebration of the Incorporation of the City of Sebastopol (1902- 2027) Request is to allocate staff time to coordinate with all of our current private businesses (to include the pending Hotel Sebastopol), nonprofits and agencies i.e. library Admin to start soliciting ideas for the celebration as well as ways to fund it. Responsible Department: Interim City Manager Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries; however the total costs are unknown at this time. If the Committee is approved, part of the scope of work would be to propose a budget and present to the budget committee for consideration prior to consideration by the City Council at a publicly noticed meeting. It is anticipated that staff time of at least 2 hours per month is anticipated for the first few meetings with increased staff time as the city gets closer to the event. ADDITIONAL PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: Two minutes per speaker for up to twenty (20) minutes total for public comments but can be reduced at Mayor’s discretion depending upon the number of speakers or Mayor has discretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers. COUNCILMEMBER(S) REQUESTS FOR FUTURE CITY COUNCIL AGENDA ITEMS CITY COUNCIL/CITY STAFF REPORTS/COMMUNICATIONS/ANNOUNCEMENTS/FUTURE MEETINGS: 15. City Manager and/or City Clerk Reports: (This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting) a. Monthly Departmental Reports – September 2025 b. Report from Police Chief on Inspection of North Bay Animal Services 16. City Council Reports/Committee/Sub-Committee Meeting Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/Sub-Committee Meeting /Conferences Attended and Possible Direction to its Representatives (If Needed) on Pending issues before such Boards. ((This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting) 17. Council Communications Received (Information/Meetings/Correspondence Received from the General Public to Councilmembers) CLOSED SESSION: NONE ADJOURNMENT OF CITY COUNCIL MEETING October 21, 2025 City Council Regular Meeting will be adjourned to the next Regular City Council Meeting of Tuesday, November 4, 2025 at 6:00 pm, Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA. American Disability Act Accommodations/Accessibility: A request can be made orally or in writing, and submitted to the ADA Coordinator by email: building@cityofsebastopol.org or to the City Clerk’s Office so as to avoid delay in reviewing and processing the request. Requests can be made by contacting the ADA Coordinator’s Office at (707) 823-8597, via email at building@cityofsebastopol.org or by mailing such a request to the ADA Coordinator’s Office located at 7425 Bodega Avenue, Sebastopol, CA. Note that if you contact the ADA Coordinators Office, via mail, you need to make the request early enough that a response can be timely provided. NOTICE: All Resolutions and Ordinances introduced and/or adopted under this agenda are waived of all reading of entire resolution(s) and ordinance(s). The City of Sebastopol is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. Unless otherwise required, the full reading of the text of standard ordinances and resolutions is waived. SB 751 Legislative bodies of local agencies must publicly report: (1) any action taken and (2) the vote or abstention on each action taken by each member present for the action at a meeting. If you have any questions regarding this meeting, please contact the City at Email: info@cityofsebastopol.org or citycouncil@cityofsebastopol.org or please call: 707-823-1153. The public is advised that pursuant to Government Code section 54957.5 all writings submitted to the City Council are public records and will be made available for review at City Hall during normal business hours. The Sebastopol City Council welcomes you in person or remotely to its meetings that are generally scheduled for the 1st and 3rd Tuesday of every month. Your interest and participation are encouraged and appreciated. Government Code Section 54953. (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter. (b) (1) Notwithstanding any other provision of law, the legislative body of a local agency may use teleconferencing for the benefit of the public and the legislative body of a local agency in connection with any meeting or proceeding authorized by law. The teleconferenced meeting or proceeding shall comply with all requirements of this chapter and all otherwise applicable provisions of law relating to a specific type of meeting or proceeding. (2) Teleconferencing, as authorized by this section, may be used for all purposes in connection with any meeting within the subject matter jurisdiction of the legislative body. All votes taken during a teleconferenced meeting shall be by rollcall. There are times that the City Council open meetings may not be live streamed due to technical issues; if that is the case, the meeting will be video-taped and uploaded as soon as possible to the City Web Site. In the event of a disruption that prevents the legislative body from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the local agency’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, the legislative body shall take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. Actions taken on agenda items during a disruption that prevents the legislative body from broadcasting the meeting may be challenged pursuant to Section 54960.1. COUNCIL PROTOCOLS FOR MEETING RESTATED: This in person and virtual/remote meeting is compliant with the Governor’s Executive Order allowing for a deviation of teleconference rules required by the Brown Act. Traditional Brown Act and AB 2449 requirements can be utilized for all City Council meetings as long as required notice and posting is conducted per the Brown Act. Please Note the presiding member of the legislative body conducting a meeting or their designee may remove, or cause the removal of, an individual for disrupting the meeting. Prior to removing an individual, the presiding member or their designee shall warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. The presiding member or their designee may then remove the individual if they do not promptly cease their disruptive behavior. This paragraph does not apply to any behavior described in subparagraph (B) of paragraph (1) of subdivision (b). (b) As used in this section: (1) “Disrupting” means engaging in behavior during a meeting of a legislative body that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to, one of the following: (A) A failure to comply with reasonable and lawful regulations adopted by a legislative body pursuant to Section 54954.3 or any other law. (B) Engaging in behavior that constitutes use of force or a true threat of force. (2) “True threat of force” means a threat that has sufficient indicia of intent and seriousness, that a reasonable observer would perceive it to be an actual threat to use force by the person making the threat. How can I provide Public Comment on Zoom? The Mayor will request public comment during the Public Comment period on the agenda and during each Public Hearing and Regular Calendar Item. Once the Mayor has announced the public comment period, please do one of the following. USING A COMPUTER OR SMART PHONE: • Click on the “Raise Hand” feature in the webinar controls. This will notify City staff that you have raised your hand and you would like to speak. • City staff will unmute your microphone when it is your turn to provide public comment. • A prompt will appear to confirm you would like to be unmuted. Once you accept the prompt, you will have two minutes to provide public comment. • Once your public comment has ended, you will be muted again. USING A REGULAR PHONE: • Dial *9 (star 9), this will notify City staff that you have “raised your hand” for public comment. • City staff will unmute your microphone when it is your turn to provide public comment. *6 (star 6) is used to mute/unmute. • You will hear “you are unmuted” and then you will have two minutes to provide public comment. • Once your public comment has ended, you will be muted again