City Council

Agenda Item Number: 2 City Council Interim City Manager Mayor Stephen Zollman Mary Gourley Vice Mayor Jill McLewis mgourley@Cityofsebastopol.gov Councilmember Phill Carter Councilmember Neysa Hinton Councilmember Sandra Maurer Meeting of Tuesday, November 18, 2025 CITY COUNCIL MEETING MINUTES MINUTES FOR MEETING OF NOVEMBER 18, 2025 As Approved by the City Council at their regular meeting of December 2, 2025. CALL TO ORDER: Mayor Zollman called the meeting to order 6:00 pm ROLL CALL: Present: Mayor Stephen Zollman Vice Mayor McLewis Zoom – ADA Accommodation Councilmember Phil Carter Councilmember Sandra Maurer AB 2449 Absent: Councilmember Neysa Hinton Staff: Interim City Manager Mary Gourley City Attorney Associate Schuyler H. Schwartz Administrative Services Director Kwong Police Chief Sean McDonagh Public Works Operations Supervisor Billings Vice Mayor McLewis replied she was attending by zoom via medical accommodation. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED): To consider and take action on any request from a Council Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 549539(f)). Assembly Bill 2302 (2024) (“AB 2302”) revises rules for when members of local legislative bodies may participate in meetings remotely. Specifically, it amends the number of meetings that may be attended remotely for just cause and under emergency circumstances and clarifies the definition of the term “meeting,” for purposes of remote attendance. AB 2302 caps the number of remote meetings a member can attend each year based on the frequency of a legislative body’s meetings: Five meetings per year for those meeting twice a month. AB 2449 • The member notifies the legislative body at the earliest opportunity possible (can be as late as the start of a regular meeting) of their need to participate remotely for “just cause,” including a general description of the circumstances justifying their need to appear remotely. Qualifying Reason “Just cause” means any of the following: • A childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely • A contagious illness that prevents a member from attending in person • A need related to a physical or mental disability not otherwise accommodated for • Travel while on official business of the legislative body or another state or local agency. Councilmember Maurer stated she would be utilizing AB 2449 LAND ACKNOWLEDGEMENT: The City of Sebastopol acknowledges that we live and work within the unceded ancestral homelands of the Southern Pomo and the Coast Miwok people. We pay our respect to the past, present, and future generations of these peoples, including the Federated Indians of Graton Rancheria. Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 1 of 26  Agenda Item Number: 2 PROCLAMATIONS/PRESENTATIONS/INTRODUCTIONS: • Signing of California Now Petition (Ceremonial Only as Official Council action was approved at previous Council Meeting) Reference Order Number: 2025-350 STATEMENTS OF CONFLICTS OF INTEREST: Conflicts of interest may arise in situations where a public official deliberating towards a decision, has an actual or potential financial interest in the matter before the Council. In accordance with state law, an actual conflict of interest is one that would be to the private financial benefit of a public official, a relative or a business with which the Councilmember is associated. A potential conflict of interest is one that could be to the private financial benefit of a Councilmember, a relative or a business with which the Councilmember is associated. A Councilmember must publicly announce potential and actual conflicts of interest, and, in the case of actual conflict of interest, must refrain from participating in debate on the issue or from voting on the issue and must remove themselves from the dais. There were no stated conflicts of interest. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA (FIRST COMMENT PERIOD): Up to Twenty (20) Minute Time Limit (Two Minutes for up to ten speakers). Additional public comment will be held at the end of the discussion and action items for up to an additional twenty (20) minutes. Mayor has discretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers. Process for calling on Speakers: Mayor or designee shall ask for public comment as follows: Speakers to be called on in an alternate manner (One speaker in person to be called on first; then one speaker remote to be called on second with additional speakers to be called on in the same manner) based upon the time limit. None CONSENT CALENDAR: The consent agenda consists of items that are routine in nature and do not require additional discussion by the City Council or have been reviewed by the City Council previously. These items may be approved by one motion without discussion unless a member of the City Council requests that the item be taken off the consent calendar. The Mayor will read aloud the title of each consent item (either full agenda title or a simplified version of the agenda title), and ask if a Councilmember wishes to remove one or more items from the consent calendar; and then open public comment to the members of the public in attendance. At this time, a member of the public may speak for up to two (2) minutes on the entire consent calendar and request at that time that an item or items removed for discussion. If an item or items are removed from the consent calendar, the item shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor. Council Members may comment on Consent Calendar items or ask for minor clarifications without the need for pulling the item for separate consideration. Items requiring deliberation should be pulled for separate consideration and shall be placed at the end of the regular agenda items unless otherwise determined by the Mayor. Mayor Zollman read the consent calendar. Mayor Zollman asked if any Councilmember wanted to remove a consent calendar item. There were none. Mayor Zollman opened for public comment. The following member(s) of the public spoke during public comment: Melissa Susan Steve Kyle Mayor Zollman called for a motion. MOTION: Councilmember Hinton moved and Councilmember Maurer seconded the motion to approve consent calendar items 1, 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11. Mayor Zollman called for a roll call vote. City staff conducted a roll call vote. Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 2 of 26  Agenda Item Number: 2 VOTE: Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None Absent: None Abstain: None 1. Approval of City Council Meeting Minutes of November 4, 2025 Responsible Department: Interim City Manager Fiscal Impact: Staff time required to prepare the minutes is covered within existing budgeted salaries. No additional financial impact is anticipated with approval of this item. City Council Action: Approved City Council Meeting Minutes of November 4, 2025 Minute Order Number: 2025-351 2. Approval of Resolution setting a time and place for a public hearing for the proposed adoption by reference of portions of the 2025 Building Code with Local Amendments ad Administrative Changes. The Building Department recommend that the Council: 1) introduce an ordinance adopting by reference the 2025 edition of the California Building Code as adopted and amended by the State of California, repeal existing sections not applicable to new codes and modify Chapters 15.04-15.08 of the City of Sebastopol City Municipal Code to reflect the new model code; and 2) adopt a resolution setting a public hearing on December 2, 2025 for adoption of the ordinance. Upon Council approval of resolution, the public hearing for the adoption of the ordinances is scheduled for December 2, 2025, and related public hearing notices will publish on November 18, 2025 and November 25, 2025. Responsible Department: Building Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries: Costs for Purchasing a Building Code book set is $1,544, (two are required: one for the Building Department and another for the Sebastopol Regional Library) . Expenses are included in the adopted FY 2025–2026 budget with no additional fiscal impact City Council Action: Approved Resolution setting a time and place for a public hearing for the proposed adoption by reference of portions of the 2025 Building Code with Local Amendments ad Administrative Changes. The Building Department recommend that the Council: 1) introduce an ordinance adopting by reference the 2025 edition of the California Building Code as adopted and amended by the State of California, repeal existing sections not applicable to new codes and modify Chapters 15.04-15.08 of the City of Sebastopol City Municipal Code to reflect the new model code; and 2) adopt a resolution setting a public hearing on December 2, 2025 for adoption of the ordinance. Upon Council approval of resolution, the public hearing for the adoption of the ordinances is scheduled for December 2, 2025, and related public hearing notices will publish on November 18, 2025 and November 25, 2025. Minute Order Number: 2025-352 3. Amendment to Composition of Commons Committee to remove the Community Foundation, Sebastopol Cultural Community Center and Sebastopol Center for the Arts as representatives per their request. Organizations unable to have a representative attend or participate in meeting at this time due to time constraints. Responsible Department: Public Works Fiscal Impact: Staff time required to prepare the agenda report and to staff meetings is covered within existing budgeted salaries City Council Action: Approved Amendment to Composition of Commons Committee to remove the Community Foundation, Sebastopol Cultural Community Center and Sebastopol Center for the Arts as representatives per their request. Organizations unable to have a representative attend or participate in meeting at this time due to time constraints. Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 3 of 26  Agenda Item Number: 2 Minute Order Number: 2025-353 Resolution Number: 6714-2025 4. Award of Construction Contract to Team Ghilotti, Inc. for the Bodega Avenue Bike Lanes and Rehab Phase 2 Project (CIP #0514-22.06) for a Total Contract Award of $1,873,601.00. Award of construction contract of this project is included in the adopted FY 25/26 CIP budget. This project is largely funded by Go Sonoma grant fund. Responsible Department: Public Works Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. The adopted FY 2025-26 CIP budget for the Project is $2,576,000 and the total project cost including contingency and construction support is $2,445,961. City Council Action: Approved Award of Construction Contract to Team Ghilotti, Inc. for the Bodega Avenue Bike Lanes and Rehab Phase 2 Project (CIP #0514-22.06) for a Total Contract Award of $1,873,601.00. Award of construction contract of this project is included in the adopted FY 25/26 CIP budget. This project is largely funded by Go Sonoma grant fund. Minute Order Number: 2025-354 Resolution Number: 6715-2025 5. Award of construction contract for the Burbank Farm ADA Restroom and Path Project to Cestarallo Construction LLC for the Total Contract Award of $243,781.05. Project is partially funded with CDBG grant fund. Funding sources are modified to use more Measure M Parks Fund versus Park in-lieu fees. No change to total budget. Responsible Department: Public Works Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries.The adopted FY 2025-26 CIP budget for the Project is $480,000 and the total project cost including contingency and construction support is $332,330. City Council Action: Approved Award of construction contract for the Burbank Farm ADA Restroom and Path Project to Cestarallo Construction LLC for the Total Contract Award of $243,781.05. Project is partially funded with CDBG grant fund. Funding sources are modified to use more Measure M Parks Fund versus Park in-lieu fees. No change to total budget. Minute Order Number: 2025-355 Resolution Number: 6716-2025 6. Approval of Draft surveillance use policy/ surveillance impact report. This report needs to be submitted to the City Council on consent at least 45 days before the public hearing. A Public Hearing will be scheduled January 2026 for Introduction of Ordinance. A Budget Amendment for Safe House Security System to be paid for from the Police Endowment Fund and for the Interim City Manager to have signing authority for related purchase and installation will also be considered at that time. This item is to submit the “Surveillance Impact Report” under Section 8.80.050. Responsible Department: Police Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries . No fiscal impact on approval of impact report City Council Action: Approved Draft surveillance use policy/ surveillance impact report. This report needs to be submitted to the City Council on consent at least 45 days before the public hearing. A Public Hearing will be scheduled January 2026 for Introduction of Ordinance. A Budget Amendment for Safe House Security System to be paid for from the Police Endowment Fund and for the Interim City Manager to have signing authority for related purchase and installation will also be considered at that time. This item is to submit the “Surveillance Impact Report” under Section 8.80.050. Minute Order Number: 2025-356 7. Approval of Amendment to Contract with Lauren Berges for Sonoma County Mayors and Councilmembers Association Meetings/Clerk of the Board Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 4 of 26  Agenda Item Number: 2 Responsible Department: Interim City Manager Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. Approving this item will not have any fiscal impact on the City’s budget. Each participating agency has already been billed for its share of the annual costs, and any attorney expenses that come up will be paid from a designated holding account from Mayors and Councilmembers Association Cities annual costs. For Sebastopol, our portion of the annual amount has already been included and approved in the City Council’s budget for fiscal year 2025- 26. This means there are no new or unexpected costs associated with this approval. City Council Action: Approved Amendment to Contract with Lauren Berges for Sonoma County Mayors and Councilmembers Association Meetings/Clerk of the Board Minute Order Number: 2025-357 Resolution Number: 8. Approval of Letter to Caltrans requesting improvements at various locations on State Highways in Sebastopol and authorizing the Mayor to sign the letter on behalf of the Council. Responsible Department: Public Works Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. The costs of the improvements would be borne by Caltrans. City Council Action: Approved Letter to Caltrans requesting improvements at various locations on State Highways in Sebastopol and authorizing the Mayor to sign the letter on behalf of the Council. Minute Order Number: 2025-368 9. Approval of Resolution Establishing Utility Payment Relief for Unpaid Federal Workers. This item proposes the adoption of a resolution to establish a temporary utility payment relief program for Sebastopol residents who are unpaid federal employees during a government shutdown. The program is designed to provide financial flexibility by allowing deferred payment of water and sewer utility bills, while ensuring uninterrupted access to essential services. The relief program is structured to maintain regular billing cycles, with residents continuing to receive their utility bills as scheduled. However, qualified participants will be exempt from immediate payment obligations, late fees, and service disconnections during the unpaid period. Verification of federal employment and unpaid status is required, and the application process is intentionally streamlined to ensure accessibility. Once the federal government resumes operations and affected workers receive their regular pay and backpay, participants will be granted a two-month grace period to bring their accounts current. Any outstanding balances after this period will be subject to standard late fees and collection procedures. Responsible Department: Administrative Services/Interim City Manager Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. The program may result in temporary delays in utility cash collection, but balances will be recovered through repayment plans. City Council Action: Approved Resolution Establishing Utility Payment Relief for Unpaid Federal Workers. This item proposes the adoption of a resolution to establish a temporary utility payment relief program for Sebastopol residents who are unpaid federal employees during a government shutdown. The program is designed to provide financial flexibility by allowing deferred payment of water and sewer utility bills, while ensuring uninterrupted access to essential services. The relief program is structured to maintain regular billing cycles, with residents continuing to receive their utility bills as scheduled. However, qualified participants will be exempt from immediate payment obligations, late fees, and service disconnections during the unpaid period. Verification of federal employment and unpaid status is required, and the application process is intentionally streamlined to ensure accessibility. Once the federal government resumes operations and affected workers receive their regular pay and backpay, participants will be granted a two-month grace period to bring their accounts current. Any outstanding balances after this period will be subject to standard late fees and collection procedures. Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 5 of 26  Agenda Item Number: 2 Minute Order Number: 2026-359 Resolution Number: Resolution Number: 6717-2025 10. Approval of Second Reading and Adoption of Ordinance to Add Chapter 9.36, Just Cause Eviction and Tenant Relocation, to the Sebastopol Municipal Code Regarding Regulated Units. Responsible Department: City Attorney Fiscal Impact: There are no direct fiscal costs associated with adoption of the proposed ordinance. However, adoption of the ordinance may result in receipt of questions from tenants and property owners, and responding to those questions will require staff time. In an effort to provide good customer service, the City’s practice is to respond to questions from the public, but to do so as efficiently as possible. Staff will return to the City Council if the amount of staff time dedicated to this ordinance is substantial. City Council Action: Approved Second Reading and Adoption of Ordinance to Add Chapter 9.36, Just Cause Eviction and Tenant Relocation, to the Sebastopol Municipal Code Regarding Regulated Units. Minute Order Number: 2025-360 Ordinance Number: 1160 11. Approval of Authorization for the Mayor to Sign a Letter to Woodmark Apartments Requesting a Delay of Evictions, Tenant Information, and a Request for the Property Owner to File a Waiver with the USDA Requestors: Councilmember Maurer and Councilmember Carter Responsible Department: City Attorney/Interim City Manager Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. Staff time may be required for any meetings scheduled with Woodmark owners/property management. City Council Action: Approved Authorization for the Mayor to Sign a Letter to Woodmark Apartments Requesting a Delay of Evictions, Tenant Information, and a Request for the Property Owner to File a Waiver with the USDA Minute Order Number: 2025-361 INFORMATIONAL ITEMS/PRESENTATIONS: Informational Items or Presentations are items that are informational only and do not require action by the City Council. Presentations shall be scheduled as necessary for the promotion of an event or service or general information items to the Council and should be limited to ten (10) minutes total in length of item (total length includes questions of Council to presenter and public comment). 12. Sebastopol World Friends Open World Delegation Presentation Responsible Department: Sebastopol World Friends Liaison Fiscal Impact: There is no fiscal impact with receipt of this presentation. Mayor Zollman introduced Sebastopol World Friends. Sebastopol World Friends Open World Delegates introduced themselves. Mayor Zollman asked for questions of the Open World Delegate. Council asked various questions of members of the Open World Delegate. City Council Discussion/Deliberations/Direction: The Council thanked the presenter for the informational presentation Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 6 of 26  Agenda Item Number: 2 City Council Action: None required. Informational only. Reference Order Number: 2025-362 PUBLIC HEARING(s): NONE REGULAR CALENDAR AGENDA ITEMS (DISCUSSION AND/OR ACTION): 13. Award of Contract – Animal Control Services. Staff recommends that the City Council approve the Resolution and Award the Contract to North Bay Animal Services (NBAS) based upon the response to Request for Proposals. Responsible Department: Police Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. Contracted Services for animal control services is approved in the FY budget of $20,000 Police Chief McDonagh presented the agenda item recommending the Council receive the agenda report, ask questions, open the public comment, and deliberate on the request to approve award of contract to North Bay Animal Services (NBAS). Mayor Zollman asked for questions of the presenter/or staff. Council asked various questions of staff/presenter. Mayor Zollman opened the public comment. The following member(s) of the public provided public comment: Cynthia King Kyle Carrie Ashley Mark City Council Discussion/Deliberations/Direction: The Council discussed the agenda item. MOTION: Mayor Zollman moved and Vice Mayor McLewis seconded the motion to reject all proposals and go back out to bid for animal control services and directed staff to work with the city attorney to prepare additional questions as discussed tonight and to send out an amended RFP and return to a future City Council meeting for consideration of proposals submitting to the amended RFP. Mayor Zollman called for a roll call vote. City staff conducted a roll call vote. VOTE: Ayes: Councilmembers Carter, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: Councilmember Hinton Absent: None Abstain: None City Council Action: Approved motion to reject all proposals and go back out to bid for animal control services and directed staff to work with the city attorney to prepare additional questions as discussed tonight and to send Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 7 of 26  Agenda Item Number: 2 out an amended RFP and return to a future City Council meeting for consideration of proposals submitting to the amended RFP. Minute Order Number: 2025-363 14. Discussion of Update of the City of Sebastopol Revised Emergency Operations Plan (EOP). Responsible Department: Police Fiscal Impact: Staff time required to prepare the agenda report is covered within existing budgeted salaries. Police Chief McDonagh presented the agenda item recommending the Council receive the agenda report, ask questions, open the public comment, and receive update of the City of Sebastopol Revised Emergency Operations Plan (EOP). Mayor Zollman asked for questions of the presenter/or staff. Council asked various questions of staff/presenter. Mayor Zollman opened the public comment. The following member(s) of the public provided public comment: None City Council Discussion/Deliberations/Direction: The Council discussed the update. MOTION: Mayor Zollman moved and Councilmember Maurer seconded the motion to receive the update on the City of Sebastopol Revised Emergency Operations and to have an additional update at the Dec 16th City Council Meeting. Mayor Zollman called for a roll call vote. City staff conducted a roll call vote. VOTE: Ayes: Councilmembers Carter, Hinton, Maurer, Vice Mayor McLewis and Mayor Zollman Noes: None Absent: None Abstain: None City Council Action: Approved receipt of the update on the City of Sebastopol Revised Emergency Operations and to have an additional update at the Dec 16th City Council Meeting. Minute Order Number: 2025-364 ADDITIONAL PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: Two minutes per speaker for up to twenty (20) minutes total for public comments but can be reduced at Mayor’s discretion depending upon the number of speakers or Mayor has discretion to allow for additional time beyond the 20 minutes allocated for public comment dependent upon the subject matter or number of speakers. None COUNCILMEMBER(S) REQUESTS FOR FUTURE CITY COUNCIL AGENDA ITEMS: None CITY COUNCIL/CITY STAFF REPORTS/COMMUNICATIONS/ANNOUNCEMENTS/FUTURE MEETINGS: Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 8 of 26  Agenda Item Number: 2 15. City Manager and/or City Clerk Reports: (This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting) a. Departmental Reports for Month of October 2025 (All Departments) b. October Inspection Report; North Bay Animal Services (Police) 16. City Council Reports/Committee/Sub-Committee Meeting Reports: (Reports by Mayor/City Councilmembers Regarding Various Agency Meetings/Committee Meetings/Sub-Committee Meeting /Conferences Attended and Possible Direction to its Representatives (If Needed) on Pending issues before such Boards. ((This will be either verbal reports at the meeting, or written reports provided at or prior to the meeting) 17. Council Communications Received (Information/Meetings/Correspondence Received from the General Public to Councilmembers) CLOSED SESSION: NONE ADJOURNMENT OF CITY COUNCIL MEETING Mayor Zollman adjourned the November 18, 2025 City Council Regular Meeting at 7:15 to the next Regular City Council Meeting of Tuesday, December 2, 2025 at 6:00 pm, Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA. Respectfully submitted, Mary C. Gourley Interim City Manager/City Clerk Attachment: Zoom Transcript Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 9 of 26  Agenda Item Number: 2 City Council Meeting - November 18, 2025 VICE MAYOR MCLEWIS, CAN YOU HEAR US OKAY? THANK YOU, YES, WE'RE GOOD TO GO. OKAY, THANK YOU, WE'RE GOING TO GO AHEAD AND CALL THE MEETING TO ORDER RIGHT AT 6:00, AND THANK YOU TO EVERYONE WHO IS HERE IN THE ROOM AND ONLINE. AND MARY, IF YOU COULD DO ROLL CALL, PLEASE? THANK YOU, COUNCILMEMBER CARTER? HERE. COUNCILMEMBER HINTON? HERE. COUNCILMEMBER MAURER? HERE. VICE MAYOR MCLEWIS? HERE. AND MAYOR ARE ZOLLMAN? YES. I BELIEVE MCLEWIS AND MAURER HAVE A STATEMENT REGARDING ZOOMING IN. YES, I'M JOINING THE MEETING DUE TO MY ADA ACCOMMODATION THAT I HAVE CURRENTLY. THANK YOU. AND COUNCILMEMBER MAURER? YES. I'M PARTICIPATING REMOTELY FOR JUST CAUSE UNDER AB2449. THERE IS NO ONE IN THE ROOM WITH ME, AND I'LL PARTICIPATE THROUGH BOTH AUDIO AND VISUAL DURING THIS MEETING. YES, AND I FORGOT THERE IS NO ONE IN THE ROOM WITH ME EITHER. SORRY. YEP. ALL GOOD. IF YOU WILL ALL JOIN ME FOR THE ABSOLUTE TO THE FLAG. I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL. ALL RIGHT, THE CITY OF SEBASTOPOL ACKNOWLEDGES WE LIVE AND WORK WITHIN THE UNSEATED ANCESTRAL HOMELANDS OF THE SOUTHERN POMO. WE PAY OUR RESPECT TO THE PAST, PRESENT, FUTURE GENERATIONS OF THESE PEOPLE, INCLUDING THE FED RATED INDIANS. MOVING ON TO OUR PROCLAMATIONS. THIS IS IN REFERENCE TO SOMETHING WE DID AS A COUNCIL A WHILE BACK. WE WERE ASKED BY THE CALIFORNIA NOW CHAPTER, NATIONAL ASSOCIATION FOR WOMEN, TO SIGN ON TO THEIR PETITION TO ENCOURAGE COUNCIL, CONGRESS TO ACTUALLY ABIDE BY WHAT WAS PASSED BY WAY OF THE EQUAL RIGHTS AMENDMENTS A WHILE AGO. THIS IS JUST AN OPPORTUNITY TO INVITE PEOPLE, WHICH I THINK THE PRESIDENT OF CALIFORNIA NOW MIGHT BE ONLINE. HOPES SHE MIGHT BE ABLE TO APPEAR. I DID INVITE OTHER WOMEN LEADERS FROM THE COUNTY TO COME, BUT THIS IS JUST A BRIEF MOMENT TO READ THE PETITION MY FELLOW COUNCILMEMBERS AGREED TO HAVE ME SIGN ON BEHALF OF THE CITY. AND WITH SIGNING THIS, WE WILL BE IT IN GOOD STEAD BECAUSE OTHER MAYORS THROUGHOUT -- THE COUNTRY HAVE SIGNED, INCLUDING THE MAYOR OF GEORGIA, MAYOR OF WEST HOLLYWOOD, CALIFORNIA, ALBANY, NEW YORK, LOS ANGELES, SAN FRANCISCO, AND ITHACA, NEW YORK. THE PETITION Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 10 of 26  Agenda Item Number: 2 BRIEFLY JUST SAYS I STRONGLY SUPPORT THE EQUAL RIGHTS AMENDMENT OF THE UNITED STATES CONSTITUTION AS THE 28th AMENDMENT, IN WHICH READS, THE EQUALITY OF RIGHTS UNDER THE LAW SHOULD NOT BE DENIED NOR BRIDGED BY THE UNITED STATES OR ANY STATE ON THE ACCOUNT OF SACKS. THE TWO-THIRDS STATE OF THE SENATE AND THE LEGISLATURES OF THE NEEDED 38 STATES. CONGRESS MUST IMMEDIATELY RECOGNIZE THE EQUAL RIGHTS AMENDMENT AND PASS THE FOLLOWING UNITED STATES HOUSE AND SENATE RESOLUTIONS. RESULT BY THE SENATE AND HOUSE OF REPRESENTATIVES OF THE UNITED STATES OF AMERICA IN CONGRESS ASSEMBLED, NOTWITHSTANDING ANY TIME LIMIT CONTAINED IN THE HOUSE RESOLUTION. ONCE THIS IS DONE, I CAN GO AHEAD AND SIGN THE PETITION ONLINE, AND AT LEAST WE WILL HAVE OUR THOUGHTS ON BEHALF OF THE CITY OF SEBASTOPOL IN RECOGNITION OF THIS PETITION. SO THANK YOU ALL. WE ARE NOW MOVING ON TO STATEMENTS OF CONFLICTS OF INTEREST. I'M LOOKING TO MY COLLEAGUES TO MY RIGHT, TO MY LEFT. MY COLLEAGUES ONLINE? IF THERE ARE ANY CONFLICTS OF INTEREST? SEEING NONE FROM VICE MAYOR, NONE FROM COUNCILMEMBER MAURER. JUST IN AN ABUNDANCE OF CAUTION, I MENTIONED BEFORE I'M A VOLUNTEER AT OUR HUMANE SOCIETY. AND I HAVE DISCUSSED WITH THIS COUNCIL, AND THEY DO NOT SEE THAT AS A CONFLICT OF INTEREST, GIVEN THE FACT THERE IS GOING TO BE AN AGENDA ITEM LATER ON TONIGHT THAT ACTUALLY DEALS WITH WHO IT IS THE CITY MIGHT WANT TO DO A CONTRACT WITH. SO I JUST WANT TO PUT THAT OUT THERE, JUST FULLY. I LOOK AFTER CATS, SO IF ANYBODY REALLY WANTS TO KNOW, FEED THEM ON A REGULAR BASIS, IN CASE ANYBODY REALLY WANTS TO KNOW THE DETAILS OF ALL OF IT. SO WITH THAT, WE'RE GOING TO MOVE INTO PUBLIC -- MAYOR, I'M SORRY, CAN I INTERRUPT? VICE MAYOR HAS HER HAND UP. I THINK WE'RE HAVING AN ISSUE UNMUTING HER. SO SAM, CAN YOU PLEASE ALLOW PERMISSIONS TO THE VICE MAYOR TO BE ABLE TO UNMUTE? THERE YOU GO. EVERY TIME I MUTE, IT TELLS ME I CAN'T UNMUTE. YOU'RE A COHOST NOW, SO YOU SHOULD BE ABLE TO UNMUTE AND MUTE. IT APPEARS THE SAME THING, I USUALLY GET A MESSAGE. I WANT TO DOUBLE CHECK. I'M GOOD NOW. IT SAYS I'M A COHOST. ALL RIGHT, MINE DID TOO NOW. THANK YOU, MAYOR. AS STATED, THIS IS PUBLIC COMMENT FOR ITEMS NOT ON TONIGHT'S AGENDA. IT IS THE TEAM MADE IT PUBLIC COMMENT. SO NUMBER ONE APPROVAL OF THE CITY COUNCIL MEETING MINUTES OF NOVEMBER 4, 2025. APPROVAL OF RESOLUTION SETTING A TIME AND PLACE FOR PUBLIC HEARING FOR THE PROPOSED ADOPTION BY REFERENCE OF PORTIONS OF THE 2025 BUILDING CODE WITH LOCAL AMENDMENTS AND ADMINISTRATIVE CHANGES. REPRESENTATIVES PER THEIR REQUEST. THE ORGANIZATIONS ARE UNABLE TO HAVE A REPRESENTATIVE ATTEND AND PARTICIPATE AT THIS TIME. NUMBER FOUR, AWARD OF CONSTRUCTION CONTRACT TO THE TEAM FOR THE BIPLANES AND REHAB PHASE TWO PROJECT, WHICH IS UNDER CIP FOR THE TOTAL CONTRACT AWARD OF $1-- EXCUSE ME, $1,873,601. NUMBER FIVE, AWARD A CONSTRUCTION CONTRACT FOR THE BURBANK FARM ADA RESTROOM AND PATH PROJECT TO CESTARALLO CONSTRUCTION LLC FOR THE TOTAL CONTRACT AMOUNT OF $243,781.05. NUMBER SIX, APPROVAL OF DRAFT SURVEILLANCE USE POLICY, SURVEILLANCE IMPACT REPORT. THIS REPORT NEEDS TO BE SUBMITTED TO THE CITY COUNCIL ON CONSENT AT LEAST 45 DAYS PRIOR TO A PUBLIC HEARING. NUMBER SEVEN, APPROVAL OF AMENDMENT TO THE CONTRACT WITH LAUREN BERGES OF THE SONOMA COUNTY MAYORS AND COUNCILMEMBERS ASSOCIATION MEETINGS CLERK OF THEIR BOARD. NUMBER EIGHT, APPROVAL OF LETTER TO CAL TRANS REQUESTING APPROVAL IMPROVEMENTS AT VARIOUS LOCATIONS ON STATE HIGHWAYS IN SEBASTOPOL AND AUTHORIZING THE MAYOR TO SIGN THE LETTER ON BEHALF OF THE COUNCIL. NUMBER NINE, APPROVAL OF RESOLUTION ESTABLISHING UTILITY PAYMENT RELIEF FOR UNPAID FEDERAL WORKERS. NUMBER 10, APPROVAL OF SECOND READING AND ADOPTION OF ORDINANCE TO ADD CHAPTER 9.36, JUST CAUSE EVICTION AND TENANT RELOCATION TO THE SEBASTOPOL MUNICIPAL CODE REGARDING REGULATED UNITS. AND LASTLY, NUMBER 11, APPROVAL OF AUTHORIZATION FOR THE MAYOR TO SIGN A LETTER TO WOODMARK APARTMENTS, REQUESTING A DELAY OF EVICTIONS, TENANT INFORMATION, AND A REQUEST FOR PROPERTY OWNER TO FILE A WAIVER WITH THE USDA. WITH THAT, I'M TURNING TO MY COLLEAGUES TO SEE IF ANYONE WOULD LIKE TO PULL AN ITEM? I'M LOOKING TO MY RIGHT, LOOKING TO MY LEFT, LOOKING TO MY COLLEAGUES ONLINE. SEEING HEADS SHAKE NO. NO HANDS? SO NO ONE WISHES TO PULL AN ITEM, SO WE WILL GO OUT FOR PUBLIC COMMENT. Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 11 of 26  Agenda Item Number: 2 THANK YOU, MAYOR. SO THIS IS FOR PUBLIC COMMENT FOR THE CONSENT CALENDAR ITEMS ONE THROUGH 11. IF YOU WOULD LIKE TO MAKE A PUBLIC COMMENT, AGAIN, IT'S A TWO-MINUTE TIME LIMIT. I WOULD DO CHAMBERS FIRST, THEN GO OUT TO ZOOM. IF THERE IS ANYONE IN THE CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT ON A CONSENT CALENDAR ITEM? HELLO, MAYOR, CITY COUNCILMEMBERS, STAFF, AND VICE MAYOR. I'M MELISSA. AS YOU KNOW FROM WOODMARK APARTMENTS, AND I JUST WANTED TO TAKE THIS OPPORTUNITY TO THANK YOU ALL FOR CONTINUING TO STAND UP FOR US AND SENDING THE LETTER ON OUR BEHALF, AND YEAH, WE JUST WANTED YOU TO KNOW OUR CONTINUED SUPPORT. THANK YOU. SUSAN, CAN YOU UNMUTE YOURSELF, PLEASE? CAN YOU RESET THE TIMER, PLEASE? I CAN NOT SEE IT. MY NAME IS SUSAN GILBERT. MY SOLE PURPOSE FOR SPEAKING WITH YOU THIS EVENING IS TO OFFER MY DEEP GRATITUDE FOR YOUR STANDING UP ON BEHALF OF YOUR CONSTITUENTS, THE RESIDENTS OF THE WOODMARK APARTMENTS. THIS COMMON CONCERNS THE 10th AND 11th ITEMS ON THE CALENDAR. AGAINST ALL THE TENANTS WHO THEY INVITED TO LIVE THERE. THEY SHOULD BE BROUGHT TO JUSTICE FOR THE HARM THEY PERPETUATED ON ALL THE TENANTS, PARTICULARLY THOSE THEY ALREADY LEGALLY FORCED OUT OF THEIR HOMES WITH NO LEGAL RECOURSE. THIS IS NOT THE AMERICA. THE TEST OF THE CIVILIZATION AND THE WAY THAT IT WILL CARE FOR THEIR HELPLESS MEMBERS. YOU HAVE ABOUT 25 SECONDS. THANK YOU. THANKS TO ALL OF YOU WHO HAVE COME TO THE AID OF THESE VULNERABLE VALUABLE WOODMARK RESIDENTS. AND I WANT TO THANK THE COUNCIL AND STAFF FOR MOVING ON OUR LETTER TO CAL TRANS THAT ORIGINATED FROM THE CLIMATE COMMITTEE, TRANSPORTATION WORKING GROUP, WHICH PHILL CARTER IS A PART OF. AND WE ARE ASKING CAL TRANS TO MAKE WHAT WE CONSIDER TO BE QUICK BUILD ITEMS. THERE ARE NUMEROUS INTERSECTIONS, WHERE BICYCLISTS, NOTHING TRIGGERS THE LIGHT. WE NEED SENSORS THAT ARE CAMERA READY SENSORS THAT HELP BICYCLISTS NAVIGATE ACROSS OUR ROADS THAT ARE CONTROLLED BY CALTRANS. THAT'S THE MAIN ITEM WE WERE PURSUING. I WANT TO REALLY THANK TONI WHO HELPED US OUT WITH THAT DRAFT LETTER. IN LOOKING AT THIS, I FOUND OUT THE CITY OF SONOMA THIS PAST SUMMER. THEY STARTED A WHOLE ONLINE FORM FOR PEOPLE IN THE TOWN TO ACTUALLY SUBMIT REQUESTS FOR DOING TRAFFIC SAFETY IMPROVEMENTS, AND THEY HAVE GOTTEN A VERY GOOD RESPONSE. THAT IS A MODEL WE SHOULD TAKE A LOOK AT. JUST AN ONLINE FORM, AND YOU INCLUDE SOME PHOTOS AND SOME INFORMATION ABOUT YOURSELF. THEN YOU GET YOUR NEIGHBORS TO SIGN ON TO IT TOO, AND THEY'RE GETTING A GOOD RESPONSE. THANK YOU. THANK YOU, STEVE FOR YOUR PUBLIC COMMENT. NEXT, I'LL GO OUT TO ZOOM. KYLE, CAN YOU UNMUTE YOURSELF, PLEASE? YES, I CAN. THANK YOU. CAN YOU SEE THE TIMER? YES. GREAT, GO AHEAD WITH YOUR PUBLIC COMMENT, PLEASE. JUST A COUPLE OF THINGS I WOULD MENTION HERE. ONE IS I WOULD HAVE FOLKS TAKE A LOOK AT THE APPROVAL OF THE IMPACT REPORT. THE QUESTION I ALREADY HAVE, IS THIS A SUFFICIENT LEVEL OF DETAIL THAT WE ARE ACCEPTING? AND IS THERE REALLY ANY UNANSWEREDDED QUESTIONS REGARDING THIS, RIGHT? I REMEMBER THE LAST TIME I SAW SOME SURVEILLANCE TECHNOLOGY THAT WAS BEING KIND OF COMMUNICATED FROM THE POLICE DEPARTMENT. AND I THINK JUST THINKING ABOUT OUR PROCESSES, AND LIKE I'M NOT WANTING THIS TO BE CHECKING A BOX, RIGHT? BY FILLING IN SOME BLURBS THAT ARE ON THIS KIND OF REPORT. I'M REALLY HOPING THERE IS ENOUGH LEVEL OF DETAIL WE ARE FEELING VERY EFFICIENT, AND THERE IS NO SKIRTING THE LINE AROUND EXACTLY WHAT THIS TECHNOLOGY IS BEING USED FOR. BUT THAT PEOPLE ARE FEELING SAFE AND SECURE, AND THAT TECHNOLOGY BEING UTILIZED BY THE CITY. SO THAT'S THE FIRST THING. IS THIS SUFFICIENT IS THE QUESTION. THEN SECONDLY JUST REGARDING THE LETTER TO CAL TRANS. IF I'M Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 12 of 26  Agenda Item Number: 2 ON THE CORNER, AND I CLICK TO CROSS THE STREET, CROSS MAIN STREET AS A PEDESTRIAN, THERE IS NO LEGAL WAY FOR A MOTOR VEHICLE TO BE MAKING A RIGHT-HAND TURN ONTO MAIN STREET. SO THE FACT THERE IS A PEDESTRIAN DELAY FOR THOSE MOTOR VEHICLES TO GO WESTBOUND ON BODEGA BECAUSE OF PEDESTRIANS IN THE CROSSWALKS, SPECIFICALLY ON THE NORTH SIDE THERE. IT DOES NOT MAKE ANY SENSE. AND IT'S JUST AS SIMPLE, SENSOR TIMING THING THAT I UNDERSTAND THAT'S CONSISTENT FOR EVERY OTHER PEDESTRIAN SIGNAL THAT WOULD HAPPEN AT THAT INTERSECTION. GIVING THE PEDESTRIAN AN OPPORTUNITY TO CROSS, BUT NOT FOR THAT PARTICULAR SENSOR AND IT SHOULD BE CHANGED. THANK YOU, KYLE. IT'S TWO MINUTES. THANK YOU FOR YOUR PUBLIC COMMENT. NEXT, I'LL COME BACK INTO CHAMBERS IF THERE IS ANYONE IN CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT ON THE CONSENT CALENDAR ITEM? SEEING NONE, IF THERE IS ANYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT, PLEASE RAISE YOUR HAND VIRTUALLY? SEEING NONE, PUBLIC COMMENT IS CLOSED. THANK YOU, IS THERE A MOTION FROM MY COLLEAGUES TO APPROVE THE CONSENT CALENDAR ITEMS? SURE, I'LL MOVE TO APPROVE THE CONSENT CALENDAR ITEMS. I'LL SECOND. GREAT. MARY, ROLL CALL, PLEASE? THANK YOU, SO MOVED BY COUNCILMEMBER HINTON AND SECONDED BY COUNCILMEMBER MAURER TO APPROVE THE CONSENT CALENDAR ITEMS ONE THROUGH ELEVEN. COUNCILMEMBER CARTER? COUNCILMEMBER HINTON? AYE. COUNCILMEMBER MAURER? YES. VICE MAYOR MCLEWIS? YES. MAYOR ZOLLMAN? YES. MOTION PASSES UNANIMOUSLY. GREAT. MOVING ON TO OUR INFORMATIONAL PRESENTATION FOR THE EVENING, AND WE HAVE ONE FROM OUR SEBASTOPOL WORLD FRIENDS OPEN WORLD DELEGATION PRESENTATION. AND I DO UNDERSTAND WE DO HAVE THE PROTOCOL LISTED ON THE AGENDA. EVERYONE DOES AGREE IT IS TEN MINUTES WORTH OF PRESENTATION, AND THEN, OF COURSE, UNLIMITED QUESTION AND ANSWER. SO IF WE COULD HAVE THE PRESENTERS COME UP? AND SAM, CAN YOU PUT UP THE TEN-MINUTE TIME LIMIT, PLEASE? YEAH, ONE MOMENT. OKAY, I ASSEMBLED THE GROUP. THAT WAS DONE IN RECORD TIME. THANK YOU VERY MUCH TO THE CITY COUNCIL, MAYOR ZOLLMAN, AND EVERYONE WHO IS HERE. I'M A VOLUNTEER WITH SEBASTOPOL WORLD FRIENDS, AND I'VE HAD THE PLEASURE OF DOING THE ORGANIZATION OF THEIR PROGRAM AND THEIR VISIT HERE WITH A LOT OF THE DETAILS THAT HAVE UNFOLDED WHILE THEY'VE BEEN HERE. THEY HAD THE PLEASURE OF MEETING WITH COUNCILMEMBERS CARTER AND MAURER. WHEN THEY WERE ON THEIR FIRST DAY OF TOWN, MONDAY OF LAST WEEK. AND THEY HAD A BUSY SCHEDULE WHILE THEY'VE BEEN HERE. BUT THE MOST IMPORTANT THING IS I WOULD LIKE TO HAVE THEIR FACILITATOR, OLGA. INTRODUCE THEM. AND IF YOU HAVE ANY QUESTIONS, PLEASE. Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 13 of 26  Agenda Item Number: 2 HELLO, EVERYBODY, HELLO DEAR COUNCILMEMBERS AND MAYOR. IT'S GOOD TO SEE YOU AGAIN. IT'S NICE TO BE BACK IN THIS WONDERFUL TOWN OF SEBASTOPOL, FOR ME PERSONALLY. ON BEHALF OF THE GROUP THIS TIME, I WOULD LIKE TO THANK ALL THE PEOPLE OF SEBASTOPOL AND THE COMMUNITY FOR SUCH A WARM WELCOME THAT WE RECEIVED DURING THE TWO WEEKS. OUR HOST FAMILIES WHO HAVE HOSTED US. WE HAVE HAD SOME PROFESSIONAL MEETINGS, SHARING OUR EXPERIENCES IN GETTING THE EXPERIENCE FROM OUR AMERICAN PARTNERS ABOUT OUR WORK. SO I WOULD LIKE TO QUICKLY INTRODUCE THE LADIES. ALL OF THEM DO IMPORTANT WORK IN UKRAINIAN COMMUNITY. UNDER THE INFLUENCE OF THE RUSSIAN INVASION OF THE WAR, WE STILL KEEP GOING. THE LADIES ARE DOING INCREDIBLE WORK IN UKRAINE. THEY ARE LEADERS IN THEIR HELPING CHILDREN, HELPING CHILDREN WITH DISABILITIES, WITH SPECIAL NEEDS, WITH EDUCATION, SUPPORTING TEACHERS, PARENTS, PEOPLE WHO ARE DISPLACED BECAUSE OF THE WORK. SO THIS IS WORKING FOR CHARITABLE FOUNDATION AND NON-PROFIT ORGANIZATION. SO THEY SUPPORT CHILDREN WHO WERE DISPLACED BECAUSE OF WAR. THEY SUPPORT ELDERLY, SO THEY PROVIDE ALL KINDS OF AFTER SCHOOL ACTIVITIES FOR CHILDREN WHO ARE DISPLACED AND, OF COURSE, EMOTIONALLY AFFECTED BY THE WAR. IS FROM KYIV, SO WE ALL REPRESENT THE DIFFERENT CITIZEN TOWNS IN UKRAINE. IT IS A SISTER CITY TO SANTA ROSA. AND SO SHE WORKS AT THE SCHOOL AS A SOCIAL WORKER AS A TEACHER, PSYCHOLOGIST. SO SHE SUPPORTS, SHE SUPPORTS THE TEACHERS, PARENTS, AND THE CHILDREN EMOTIONALLY. AND THAT IS A LOT OF IMPORTANT THINGS THERE FOR HER COMMUNITY. SHE WORKS AS AN ASSISTANT OF THE MEMBER OF PARLIAMENT AND AS WELL. SHE REPRESENTS NON-GOVERNMENT ORGANIZATIONS, SAVE AD, WHICH WILL HELP REVEAL THE HELP TO REVEAL AND CREATE SAFETY SPACES UNDER THE AIR ATTACKS. SO THE CHILDREN WILL STAY IN THE SAFE SPACES LIKE SHELTERS. SO THEY RECONSTRUCT TO MAKE THE SPACES FRIENDLY FOR CHILDREN. AND AS WELL AS OTHER WORK. I'LL TRY TO BE BRIEF. OKAY. THE SISTER CITY OF SEBASTOPOL, SO SHE WORKS AT THE INCLUSIVE RESORT CENTER FOR CHILDREN WORKING WITH SPECIAL NEEDS AND DIFFERENT DISABILITIES. AND SHE REPRESENTS THE NON-GOVERNMENT ORGANIZATION AT CAMP. THEY SUPPORT TEACHERS, DEVELOPMENT, AND SOCIAL EMOTIONAL SUPPORT FOR THE TEACHERS UNDER THE INFLUENCE OF THE CIRCUMSTANCES. AND WE ARE ALL HAPPY TO BE HERE. WE THANK YOU AGAIN FOR YOUR SUPPORT, FOR THE SUPPORT OF ALL AMERICAN CITIZENS AND THE COMMUNITY OF SEBASTOPOL, ESPECIALLY FOR SUCH A NICE VISIT AND FOR OUR IMPRESSIONS, WHICH WILL BRING BACK HOME. THANK YOU SO MUCH. ANY QUESTIONS? NOT JUST ANYTHING ADDITIONAL YOU WOULD LIKE TO PRESENT BEFORE WE EXPRESS OUR GRATITUDE FOR EVERYTHING? THE DELEGATES HAVE HAD A BUSY SCHEDULE AND VISITED A NUMBER OF DIFFERENT SCHOOLS, SOCIAL SERVICES AGENCIES, IS. THEY VISITED THE WINERY SCULPTURE PARK TODAY. AND SO THEY'VE HAD A BROAD CROSS SECTION OF SOCIAL SERVICES WHILE THEY'RE HERE. I THINK IT HAS REALLY ENRICHED THEIR EXPERIENCE. WELL PERFECT. THANK YOU. THANK YOU FOR VISITING US, AND THANK YOU TO, OF COURSE, OUR WONDERFUL INTERPRETER. IT'S GOOD TO SEE YOU AGAIN. AND ALSO, OF COURSE, THE WORLD FRIENDS FOR CONSISTENTLY BEING ABLE TO PROVIDE THIS TYPE OF DELIGHTFUL EXPERIENCE. THANK YOU. THANK YOU. AND THEN I'LL TURN TO MY COLLEAGUES TO SEE IF THEY HAVE ANY COMMENTS. COUNCILMEMBER CARTER? YEAH, I HAVEN'T BEEN ABLE TO CHECK IN WITH YOU TO SEE HOW YOUR TRAVELS HAVE GONE, BUT I DON'T KNOW IF EVERYBODY REALIZES, THEY MAY BE DOING SOMETHING, BUT THEY ARE DOING SO MUCH MORE THAN WHAT WAS BRIEFLY MENTIONED. I MEAN EACH ONE OF THESE LADIES ARE POWER HOUSES IN THEMSELVES AND THERE IS SOMETHING WE COULD ALL LOOK UP TO. I HOPE WE'RE ABLE TO GIVE THEM SOMETHING. AND YOU KNOW HOW YOUR VISIT HAS BEEN THIS PAST WEEK. BUT YOU KNOW, IT WAS PRETTY GOOD. EXCELLENT. THE WEEK HAS BEEN LIKE TWO WEEKS HAVE BEEN REALLY GREAT. WE WERE LUCKY WITH THE WEATHER. WE DID A LOT OF CULTURAL -- FOR MOST PEOPLE, IT'S THEIR FIRST TIME IN THE UNITED STATES. BEING IN CALIFORNIA, BY THE OCEAN ESPECIALLY. AND WE ARE GRATEFUL BECAUSE OPEN WORLD USUALLY HOSTS THE WEEK, BUT WE FEEL VERY SPECIAL. Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 14 of 26  Agenda Item Number: 2 SEBASTOPOL WORLD FRIENDS EXTENDED THE STAY OF THE OPEN WORLD DELEGATES FOR ANOTHER WEEK. SO WE HAVE ONE WEEK OF PROFESSIONAL MEETINGS, AND THE SECOND WEEK IS MORE LIKE CULTURAL, BUT WE'LL TRY TO COMBINE BOTH. AND WE ARE HAPPY. SO WE HAVE BEEN VERY HAPPY JUST TODAY. WE GOT BACK FROM THE NORTH BAY REGIONAL CENTER, WHERE WE LEARNED ABOUT DIFFERENT, THE SCOPE OF THE SERVICES THEY PROVIDE. AND WE HAVE VISITED THE SCHOOLS, AND WE LEARNED ABOUT THE APPROACH, WORKING WITH CHILDREN AND ADULTS WITH SPECIAL NEEDS. IT'S BEEN REALLY ENRICHING US PROFESSIONALLY AS A GROUP. HELLO, EVERYBODY. ALANA WOULD LIKE TO SPEAK A FEW WORDS ON BEHALF OF THE SISTER CITY. THANK YOU SO MUCH FOR SUCH AN OPPORTUNITY TO BE HERE. AND FOR THE WONDERFUL EXPERIENCE WE RECEIVED DURING THE TWO WEEKS. WE REALLY APPRECIATE THE SUPPORT OF THIS TOWN, THE SISTER CITY. WE REALLY APPRECIATE YOUR SUPPORT AND HELP. IT'S, WE THANK YOU FOR THE EFFORT OF SUPPORTING THE PROJECT, THE ONGOING PROJECT. WE BRING BACK A LOT OF EXPERIENCE AND KNOWLEDGE COMING BACK TO UKRAINE. AS WELL AS A LOT OF CONNECTIONS FOR OUR FUTURE PARTNERSHIPS. WE'RE ALSO THANKFUL FOR THE ONGOING PROJECT, THE REBUILDING OF THE DORMITORY FOR INTERNALLY DISPLACED PEOPLE. PEOPLE WHO WERE DISPLACED BECAUSE OF THE WAR BECAUSE OF THE FRONT LINE. THERE ARE A LOT OF PEOPLE WHO MOVED TO OTHER SAFER PLACES, SO IT HAS BECOME HOME FOR SUCH PEOPLE. SO WITH THE HELP OF SEBASTOPOL WORLD FRIENDS AND THE COMMUNITY OF SEBASTOPOL, THIS REBUILDING, THE RECONSTRUCTION OF THE DORMITORY IS HAPPENING. THANK YOU VERY MUCH FOR YOUR SUPPORT FOR THE DEVELOPMENT OPPORTUNITIES AND FOR BEING YOU AS YOU ARE. AWE, WELL THANK YOU. THANK YOU, THANK YOU. AND YES, ROUND OF APPLAUSE AGAIN TO EVERYONE. THANK YOU FOR BEING HERE. I'M GOING TO TURN TO MY COLLEAGUES TO SEE OTHER QUESTIONS. I SEE COUNCILMEMBER MAURER ONLINE AND THEN VICE MAYOR? I'M SORRY I'M NOT ABLE TO BE THERE WITH YOU IN PERSON TONIGHT. BUT I WAS REALLY, REALLY GRATEFUL TO MEET WITH YOU ALL. WE HAD A REALLY NICE MEETING AT THE CITY HALL. I WANT TO WISH YOU SAFE TRAVELS ON THE WAY BACK. AND THANK YOU ALSO TO THE WORLD FRIENDS GROUP FOR BRINGING YOU HERE AND I WANT TO WISH YOU ALL, SO NICE TO MEET WITH YOU ALL. AND I WANT TO SAY I WASN'T ABLE TO ATTEND IN PERSON, BUT YOU KNOW, TRULY, REALLY SUPPORT THE WORLD FRIENDS AND THESE FOLKS COMING HERE. SO ANY WAY, I WANT TO SAY THANK YOU. AWESOME. ANYTHING ELSE? THANK YOU AGAIN. WISHING YOU SAFE TRAVELS. HOPEFULLYYOU'LL KEEP IN TOUCH ONLINE OR SOME OTHER. THANK YOU. THANK YOU. SO THAT IS ALWAYS A DELIGHTFUL PART OF ANY COUNCIL MEETING. SO NOW WE'LL MOVE ON TO OUR TWO REGULAR AGENDA ITEMS. THE FIRST IS -- IT DOESN'T MATTER. OKAY. WE'RE MOVING ON TO THE NEXT AGENDA ITEM, WHICH IS ITEM NUMBER 13, AWARD OF CONTRACT, ANIMAL CONTROL SERVICES. STAFF RECOMMENDS THAT THE CITY COUNCIL APPROVE THE RESOLUTION AND AWARD THE CONTRACT TO THE NORTH BAY ANIMAL SERVICES BASED UPON THE RESPONSE TO REQUEST FOR PROPOSAL. THE FISCAL IMPACT IS COVERED WITHIN THE EXISTING BUDGETED SALARIES. THE FISCAL BUDGET OF $20,000. AND WITH THIS, I'LL TURN IT OVER TO OUR POLICE CHIEF. GOOD EVENING. FOR THE REPORT, THE STAFF REPORT FOR THIS PARTICULAR AGENDA ITEM. IN SUPPORT OF THAT, I'VE RECOMMENDED, MY ADVICE IS IT SHOULD SAY, I ASK WE GO WITH NORTH BAY ANIMAL SERVICES OVER THE COURSE OF THE LAST FEW MONTHS IN RESPONSE TO THE GRAND JURY REPORT THAT CAME OUT ABOUT NORTH BAY. AT YOUR REQUEST TO INSPECT THE FACILITY UNANNOUNCED. I'VE NOT FOUND ANY ISSUES WHATSOEVER. I'VE SEEN PROGRESS MADE IN RESPECT TO ISSUES RAISED. THEY'VE PROVIDED ME VERY DETAILED AND COMPREHENSIVE TOURS OF THE FACILITY WHEN I TURN UP UNANNOUNCED. AND I HAVE NO NEGATIVE COMMENTS TO MAKE IN RESPECT TO THEM AND IN RESPECT TO THE BUDGET YOU SEE IN THE REPORT. THEIR RESPONSE TO THE RFP AND THE PROPOSAL IS UNDERNEATH WITH THE BUDGET HERE IN THE Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 15 of 26  Agenda Item Number: 2 POLICE DEPARTMENT, WHERE THE SONOMA COUNTY COMBINED EFFORT PROPOSAL WAS SIGNIFICANTLY HIGHER. SO I GUESS I SHOULD INVITE SOME QUESTIONS IF YOU HAVE ANY? GREAT, THANK YOU, CHIEF. AND LOOKING TO MY COLLEAGUES FOR QUESTIONING. SEEING NONE TO THE RIGHT. AND TO THE LEFT. COUNCIL MEMBER CARTER? IF YOU WILL JUST REMIND ME IF THEY ASK THE ONE THAT WILL BE ASSOCIATED WITH THE HUMANE CENTER JUST HERE? NORTH BAY IS DOWN PETALUMA. THAT'S THE SERVICE WE HAVE BEEN USING FOR SEVERAL YEARS. THAT'S THE SUBJECT OF THE GRAND JURY REPORT THAT CAME OUT THAT WARRANTED US VISITING AND INSPECTING AND GOING THROUGH THE RFP PROCESS AND LOOKING AT OTHER ALTERNATIVE OPTIONS. SONOMA COUNTY, HUMANE SOCIETY, JUST OUT OF TOWN HERE ON THE 12th. JUST EACH OF US, THE PROPOSAL THAT THEY WORK IN CONJUNCTION WITH SONOMA COUNTY ANIMAL CONTROL TO PROVIDE THE SCOPE OF SERVICES THAT WE NEED. I'M NOT 100% SURE IF THAT IS THE REASON WHY OR IF THEY WERE SO EXPENSIVE IN COMPARISON TO NORTH BAY. BUT THAT'S THE DIFFERENCE BETWEEN THE TWO ORGANIZATIONS. ANY QUESTIONS FROM MY COLLEAGUES ONLINE? SEEING NONE. I DO HAVE A QUESTION. VICE MAYOR? WE RECEIVED A LETTER THAT KIND OF OUTLINED A VARIETY OF THINGS. SO I GUESS, AND MAYBE I MISSED IT HERE ON ALL MY READING. BUT I KNOW YOU'VE BEEN DOING, I GUESS THE SURPRISE INSPECTIONS OR WHATEVER. BUT SOME OF THE THINGS THAT WERE OUTLINED IN THAT LETTER ARE NOT PROBABLY SOMETHING YOU COULD EASILY DO JUST BY SHOWING UP THERE. I GUESS I WAS JUST WONDERING, WHEN YOU WENT THERE, I MEAN, WHAT TYPE OF INSPECTION WOULD YOU DO WITH THEM? I WAS ACTUALLY ESCORTED THROUGH THE FACILITY TO ALL THE ROOMS, EVERY ASPECT OF THE FACILITY, TO BE HONEST. INTRODUCED TO STAFF, INCLUDING THE VETERINARY SERVICES THEY HAVE ON SITE THERE. I DON'T BELIEVE THERE'S AN ASPECT TO THAT FACILITY, HAVING BEEN INSPECTED SEVERAL TIMES. DOES THAT ANSWER YOUR QUESTION? WITH THAT, I HAVE SEVERAL. I'M GOING TO TURN TO MARY FIRST. SO I HAVE ASKED A SERIES OF QUESTIONS BOTH YOU AND LEGAL COUNCIL BEFORE COMING IN HERE THIS EVENING. STATUS OF WHERE WE ARE NOW, THE RFPs, WHAT WOULD BE THE COST OF THE CITY IF WE DID ASK FOR A DELIGHT? TO BE ABLE TO PUT OUT ANOTHER RFP THAT WOULD SPECIFICALLY ADDRESS WHAT THE VICE MAYOR WAS ELUDING TO, WHICH WAS THE CONTENTS OF ONE OF OUR LICENSE VETERINARIANS HERE IN SEBASTOPOL? TONS AND TONS OF QUESTIONS. TONS OF CONCERNS. SO WHAT WOULD BE THE COST OF THE CITY, IF WE ACTUALLY WENT OUT FOR A NEW RFP, SPECIFICALLY ASKING THE QUESTIONS? WHEN I SAY QUESTIONS, I WANT TO KNOW ONE, MANY QUESTIONS REGARDING LIABILITY. ONE, THE TRAINING THAT ALL OF THESE PERSONNEL ASSOCIATED WITH EACH OF THESE ENTITIES GO THROUGH. THEY ALL GET LICENSED BY THE STATE. SO WERE THEY ASKED TO ANSWER DEFINITIVELY IF THEY ARE EVER GOING TO BE INVESTIGATED BY THE STATE LICENSURE? DO WE KNOW THAT? ANOTHER SIGNIFICANT CONCERN IS THE VEHICLES THAT THEY DEPLOY TO EITHER PICK UP STRAYS, INJURED ANIMALS ON THE STREETS. WHETHER THEY WERE ACTUALLY CO-COMPLIANCE, MEANING THE FACT IN THE SUMMER MONTHS, IS THERE AIR-CONDITIONING? IN THE WINTER, IS THERE HEAT? ANOTHER SPECIFIC QUESTION THAT WAS RAISED IS WHAT HAS BEEN THE EXPERIENCE OF ALL THREE, WELL ACTUALLY, TWO BECAUSE TWO PARTNERED UP TO SUBMIT ONE, EXPERIENCE OVERALL WITH ENFORCEMENT FROM ISSUING A CITATION ALL THE WAY TO GOING TO COURT, WORKING WITH THE DISTRICT ATTORNEY TO ACTUALLY ACHIEVE SOME TYPE OF INDUCTION? [ INAUDIBLE ] THE LIABILITY QUESTIONS, ALSO QUESTIONS AROUND WHAT IS YOUR EDUCATIONAL APPROACH TO INFORMING THOSE RESIDENTS WITHIN THE CITY OF SEBASTOPOL, THAT IF YOU HAVE A STRAY ANIMAL, YOU'RE NOT GOING TO GO DOWN TO OUR FACILITY THAT IS JUST ON 12? YOU GOT TO GO ALL THE WAY DOWN TO PETALUMA TO FIND YOUR PET OR PICK UP YOUR PET OR ANY OF THOSE TYPE OF THINGS. SO THOSE SPECIFIC QUESTIONS. MY UNDERSTANDING WHEN STAFF PUT TOGETHER THE RFP, NONE OF THOSE QUESTIONS WERE SPECIFICALLY ASKED, AND THEN OBVIOUSLY NONE OF THEM WERE SPECIFICALLY ANSWERED. IS THAT CORRECT? Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 16 of 26  Agenda Item Number: 2 THAT IS CORRECT. I'M GOING TO ADDRESS THE FIRST QUESTION. SO WHAT IS THE COST OF THE CITY FOR AN RFP? THERE IS NO CAUSE. [ INAUDIBLE ] TO FIGURE OUT WHAT IS GOING ON WITH TECH? OKAY, SORRY ABOUT THAT. SO QUESTION NUMBER ONE, IT WOULD BE NO COST FOR AN RFP. WE WOULD NEED TO AMEND THE DATES TO GO OUT. SO IT WOULD BE STAFF TIME TO AMEND, YOU KNOW, THE DEADLINES, THINGS LIKE THAT. WE STILL HAVE A CURRENT CONTRACT IN PLACE. A MONTHLY CONTRACT, SO THEY WOULD CONTINUE TO DO THE SERVICES AT THIS TIME. REGARDING THE QUESTIONS, THE SPECIFIC QUESTIONS, THOSE QUESTIONS WERE NOT SPECIFICALLY ADDRESSED IN THE CURRENT RFP IS MY UNDERSTANDING. BEFORE I WOULD AMEND THE RFP, I WOULD LIKE TO RUN THE QUESTIONS BY OUR CITY ATTORNEY TO MAKE SURE WHATEVER QUESTIONS WE ASK IN OUR RFP ARE CLEAR AND THOSE ARE QUESTIONS WE CAN'T ASK. SO IT'S GOT -- I'M SORRY. I'M GOING TO HAVE OUR CITY ATTORNEY WHO IS SITTING IN FOR ALEX ADDRESS THAT. WE DO HAVE, AS FAR AS LIABILITY, WE DO HAVE IN OUR CONTRACTS, BASED UPON, YOU KNOW, WHICH IS OUR JPA. SO LIABILITIES WOULD FALL BACK UPON THE THIRD PARTY. BUT AS FAR AS THE SPECIFIC QUESTIONS, I BELIEVE WE CAN ASK GENERAL QUESTIONS, BUT I WILL HAVE SKYLER TELL US WHAT QUESTIONS WE COULD ASK AS FAR AS CODE COMPLIANCE, THINGS LIKE THAT. AND THANK YOU, SKYLER, FOR ATTEMPTING TO ANSWER SPECIFICALLY ABOUT STATE SANCTIONS BECAUSE THE VARIOUS PARTIES THAT RESPOND IN HAVE TO BE LICENSED BY THE STATE. THEY ALL HAVE SOME TYPE OF SUPERVISION BY THE STATE. AND SO BEING ABLE TO ASK THE QUESTION OF HAVE YOU EVER SUFFERED DISCIPLINARY ACTION BY THE STATE. IF THE SO, WHAT WERE THE CONTENTS? THAT IS SPECIFICALLY WHAT I'M HOPING YOU'LL BE ABLE TO ADDRESS. SURE. SO YES, THE CITY IS ABLE TO AMEND THE RFP TO ASK THE FULL RANGE OF QUESTIONS THAT YOU WOULD LIKE ANSWERED. BOTH PARTIES WOULD BE GIVEN THE OPPORTUNITY TO RESPOND. [ INAUDIBLE ] THEN COUNCIL WOULD BE ABLE TO CONSIDER THEIR ANSWERS BEFORE DECIDING TO MOVE FORWARD WITH ONE OF THE CONTRACTS. IN TERMS OF LIABILITY AS OUR CITY MANAGER SAID. THE CONTRACT DOES HAVE LANGUAGE. AND WHATEVER PROVIDER WOULD HAVE TO PERFORM ALL OF THE SERVICES WITHIN THE AGREEMENT. IF THERE IS ANY BREACH OF THAT, THEN NOT ONLY WOULD THE CITY BE INDEMNIFIED, BUT THAT CONTRACTOR WOULD BE LIABLE. SO THE CITY WOULD NOT BE LIABLE AS A SEPARATE ENTITY. THANK YOU, BUT IT WOULD BE GOOD TO KNOW? YES. IF ANY PAST DISCIPLINARY ACTIONS WERE TAKEN FROM ANYONE ASSOCIATED WITH ALL THE ENTITIES, CORRECT? ABSOLUTELY. JUST CHECKING. AND CHIEF, TO GET TO THE VICE MAYOR'S QUESTION. THE QUESTIONS THAT WERE ACTUALLY IN THE LETTER FROM A LICENSE VETERINARIAN WHO HAS NO COURSE IN THIS GAME AT ALL. YOU ARE NOT ABLE TO ASK THOSE SPECIFIC QUESTIONS OR GET THE SPECIFIC QUESTIONS ADDRESSED DURING THE COURSE OF YOUR VISITS? WOULD THAT BE FAIR TO SAY? NO, SIR, I BELIEVE THAT'S ONLY JUST BEEN ISSUED TO THE CITY, THE PARTICULAR LETTER YOU'RE REFERRING TO. SO WE HAVE TO REVISIT THE RFP PROCESS, SO WE COULD ASK MAX WHO IS HERE TONIGHT THAT RUNS NORTH BAY ANIMAL SERVICES HIMSELF, IF YOU WOULD LIKE TO. I'M SURE HE WOULD BE HAPPY TO ADDRESS THE COUNCIL. THANK YOU. SO THOSE ARE THE QUESTIONS THAT I HAVE. AND SO I'M JUST DOUBLE CHECKING AGAIN, MY COLLEAGUES. LET'S GO WITH VICE MAYOR FIRST. I WAS JUST WONDERING IN THERE N THE PACKET HERE. IT SAYS THEY HAVE EMERGENCY PREPAREDNESS, AND THEY HAVE A PLAN. DO WE HAVE A COPY OF WHAT PLAN IS? I ASKED WHAT THE POSITION IS IN THE PAST. I DID A LOT OF ANIMAL, YOU KNOW, DISASTER CARE DURING HURRICANES AND EVEN HERE WITH OUR FIRES AND SUCH. SO I JUST WONDER, DOES THE Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 17 of 26  Agenda Item Number: 2 CITY EVEN HAVE A COPY OF WHAT THAT EMERGENCY PLAN IS OR ANY KNOWLEDGE OF HOW THAT WORKS? THE WORST TIME TO FIGURE THAT OUT IS RIGHT IN THE MIDDLE OF THE FIRES LIKE I HAD TO IN 2017 HERE. THAT'S A FAIR QUESTION. AND ALL THE INFORMATION THAT I RECEIVED FROM NORTH BAY WAS INCLUDED IN THE STAFF REPORT. SO IF THAT DOESN'T ANSWER THE QUESTION, THEN WE COULD ASK MARK TONIGHT OR GO BACK. IT IS JUST IMPORTANT TO ME BECAUSE DURING THE 2017 FIRES, I WAS LITERALLY ON THE PHONE, TRYING TO GET FENCING AND EVERYTHING ELSE BROUGHT TO THE COMMUNITY CENTER FOR ALL OF THE ANIMALS. ANY WAY, OUR COMMUNITY, WE TO DO A LOT BECAUSE NO ONE KNEW WHAT THE ACTUAL PLAN WAS OR HOW TO TAKE CARE OF ALL THESE ANIMALS. SO HAVING THAT PERSONAL EXPERIENCE. I MEAN, IT IS ONE SENTENCE THEY SAY THEY HAVE A PLAN. SO I PERSONALLY HAVE A LOT OF CONCERNS ABOUT A LOT OF THESE DIFFERENT THINGS, AND NOT ENOUGH INFORMATION IN MY OPINION. YOU KNOW, I'M NOT AFFILIATED WITH ANY OF THESE. I JUST HAVE FIVE ANIMALS THAT I CARE FOR. MAYOR, LET'S TURN TO COUNCILMEMBER CARTER AND BACK UP TO COUNCILMEMBER MAURER. I JUST WANT TO RETURN TO ONE OF THE MORE PRAGMATIC DISCUSSION POINTS, WHICH IS LIKE THERE'S A $40,000 DIFFERENCE, MORE OR LESS, WHICH IS FAIRLY SIGNIFICANT. THERE'S ONLY 45 ANIMAL INTAKES IN THIS CURRENT YEAR OR LESS. SO FOR THAT AMOUNT, YOU KNOW, I THINK SOME OF THESE THINGS, YOU KNOW, ARE NOT WORTH THE DOLLAR AMOUNT TO THINK ABOUT. BUT I'LL JUST PUT THAT OUT THERE. OKAY. COUNCILMEMBER MAURER? I DON'T THINK I WOULD HAVE ANYTHING MUCH TO ADD TO THIS, TO THE DISCUSSION. I WOULD BE OKAY CONTINUING WITH NORTH BAY ANIMAL SERVICES, BUT I WOULD ALSO BE OKAY WITH ASKING FOR A NEW RFP AND GETTING QUESTIONS ANSWERED IF THAT IS THE WILL OF THE COUNCIL. THANK YOU. COUNCILMEMBER HINTON? SO WE ARE IN QUESTION ASKING MODE. SO I WANT TO ASK THE QUESTION. WHEN WAS THE RFP PUT OUT? WHAT PERIOD OF TIME? WAS IT PUT OUT TO ANY, I MEAN, WERE THERE OTHER POSSIBLE BIDDERS OR ARE THESE THE ONLY TWO IN SONOMA COUNTY? AND WHEN WAS IT CLOSED? CAN YOU DO THE TIMELINE? I THINK IT CLOSED ON OCTOBER 30. I DON'T HAVE THAT INFORMATION IN FRONT OF ME RIGHT NOW. BUT WE ONLY RECEIVED THE TWO, FOR LACK OF A BETTER DESCRIPTION, TWO APPLICANTS WITH SONOMA COUNTY BIDDING IN CONJUNCTION WITH OTHER ORGANIZATIONS TO SUPPLY THE SERVICES WE HAVE REQUESTED, SO JUST THE TWO. THAT'S ALL WE GOT. OKAY. AND THEN I DO LIKE THE IDEA OF EITHER APPLICANTS IN THE ROOM, IF WE COULD HAVE THEM COME UP, SO WE COULD ASK SOME QUESTIONS TONIGHT. SURE, IF THAT IS THE WILL OF THE GROUP. DOES EVERYONE ELSE FEEL OKAY WITH ASKING THE APPLICANT QUESTIONS OR JUST MOVE ON TO EMOTIONS? I'M LOOKING TO MY COLLEAGUES ONLINE. VICE MAYOR? A MOTION TO ADDRESS THE SPECIFIC ACTION BECAUSE I'M JUST TRYING TO GET A PULSE. IT SEEMS LIKE ONE WOULD LIKE TO ASK THE APPLICANTS, AND I'M NOT ENTIRELY SURE I'M HEARING THAT OTHERS WOULD LIKE US TO GO THROUGH THAT EXERCISE, AT LEAST FROM COUNCILMEMBER MAURER AND WHAT SHE SAID, AND COUNCILMEMBER CARTER, WHERE ARE YOU LEANING WITH THIS? IF ONE OF OUR MEMBERS HAVE QUESTIONS. JUST A POINT OF PROCESS. COUNCIL IS NOT ABLE TO MAKE A DECISION BASED OFF THE QUESTIONS WE RECEIVE TODAY. WE HAVE TO BASE IT OFF OF WHAT WE RECEIVED IN THE RFP. SO IF WE WANT TO MAKE A DECISION BASED ON FURTHER INFORMATION, I SUGGEST COUNCIL REJECTS ALL THE BIDS AND ISSUES A NEW RFP THAT IS AMENDED. Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 18 of 26  Agenda Item Number: 2 OKAY, THANK YOU. THANK YOU FOR THAT. SO WITH THAT, ARE THERE QUESTIONS BEFORE WE GO TO PUBLIC COMMENT? SEEING NONE, MARY, PUBLIC COMMENT? THANK YOU, MAYOR. SO THIS IS FOR PUBLIC COMMENT ON THE REQUEST FOR PROPOSALS FOR THE ANIMAL CONTROL SERVICES. IF YOU WOULD LIKE TO MAKE A PUBLIC COMMENT, WE WILL COME TO CHAMBERS FIRST, AND THEN I'LL GO BACK OUT TO ZOOM. IF THERE IS ANYONE IN CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT? ALL RIGHT. HELLO, MAYOR ZOLLMAN AND CITY COUNCIL MEMBERS, I'M CYNTHIA KING, THE EXECUTIVE DIRECTOR OF THE HUMANE SOCIETY. AND I STARTED THERE ABOUT THREE MONTHS AGO, SO I'M NOT AN EXPERT IN ANIMAL WELFARE. BUT THE GRAND JURY REPORT CAME OUT A WEEK BEFORE I STARTED, SO THAT GAVE ME A GOOD UNDERSTANDING OF WHAT THE CHALLENGES AND OPPORTUNITIES WERE FOR OUR ORGANIZATION AND OUR PARTNERS. I'M NOT HERE TO SAY ANYTHING NEGATIVE ABOUT NORTH BAY. I JUST WANT THAT TO BE CLEAR. WE WORK REALLY CLOSELY WITH MARK. WE TAKE OUR ANIMALS SOMETIMES, WE PROVIDE SPAY AND NEUTER. THEY TAKE OUR ANIMALS. SO THE ANIMAL WELFARE IS ABOUT PARTNERSHIP, AND THERE ARE THINGS WE AGREE WITH WHEN WE ARE WORKING ON CONVENING OUR PARTNERS AND IMPROVING SOME OF THE BROADER THINGS THE JURY REPORT SAID. I WANTED TO JUST NOTE, I KNOW IT IS NOT SUBMITTABLE, BUT OUR ESTIMATE IS BASED ON 100 ANIMALS, WHICH WHEN WE PROVIDED SERVICES FOR OVER 20 YEARS HERE WAS ABOUT OUR AVERAGE NUMBER OF ANIMALS PER YEAR. AND IN TERMS OF INDEMNIFICATION, WHATEVER HAPPENS TO OTHER ANIMAL VOTES FOR ORGANIZATION WILL AFFECT ALL ANIMAL ORGANIZATIONS. THERE ARE TWO INSURERS RIGHT NOW, SO THAT IS REALLY AN IMPORTANT CONSIDERATION. BASICALLY I JUST HAD SOME QUESTIONS I WANTED TO ADD IN FOR YOU ABOUT THIS. THE FIRST IS IF THE RFP IS IN RESPONSE TO THE GRAND JURY REPORT, I'M WONDERING, ACTUALLY SIMILAR TO WHAT MAYOR ZOLLMAN REFERENCED WHY IT IS NOT SPECIFICALLY TRYING TO BE ADDRESSED. THANK YOU. IF THE TASK FORCE IS NOT STARTING UNTIL NEXT YEAR, THEN WHY DO THE RFP NOW? WHY WAS THE AMOUNT $20,000 WHEN YOU BUDGETED $25,000? WHAT DO YOU EXPECT TO CHANGE IF THE COST HAS NOT CHANGED WITH THE EXPECTATIONS IN THE CONTRACT HAVE INCREASED ESPECIALLY AROUND COMPLIANCE. YOU SAY THAT FEES MUST REFLECT THE COST OF SERVICES PROVIDED IN YOUR SUBMITTED COMMENTS ON SEPTEMBER 2. THAT IS WHAT WE GAVE TO YOU BASED ON THE NUMBERS THAT WE HAD. AND THEN NOT FAVORABLY CHANGING ANYTHING. IT DOESN'T MEET GOAL NUMBER FOUR. THANK YOU FOR YOUR PUBLIC COMMENT. NEXT, I'LL GO OUT TO CHAMBERS. I'M SORRY, OUT TO ZOOM. CAN YOU UNMUTE YOURSELF, PLEASE? KYLE, CAN YOU UNMUTE YOURSELF, PLEASE? YES, I CAN. THANK YOU. CAN YOU SEE THE TIMER? YES, I CAN. GREAT. GO AHEAD, PLEASE. I THINK COUNCILMEMBER CARTER BRINGS UP A REALLY GOOD POINT HERE, WHICH IS THIS IS, FOR THE AMOUNT OF SERVICE THAT'S BEING RECEIVED, AT LEAST JUST ON THAT SINGLE QUANTITATIVE VALUE, THIS IS A LOT OF MONEY, RIGHT? WHAT I WONDER IS, IS THERE ANY SORT OF PRECEDENCE OUT THERE FOR NOT HAVING THIS AS BEING A CONTRACTED SERVICE? AND WHAT THAT MIGHT MEAN FOR OUR RESIDENTS, IF WE WERE TO NOT HAVE A PARTICULAR CONTRACT. AND THEN ALONG WITH THAT IF THERE IS AN INCREASED LEVEL OF LIABILITY TO THE CITY, AND THAT TYPE OF SITUATION. BUT I JUST HAVE TO WONDER, RIGHT? WHAT ABOUT MUNICIPALITIES THAT ARE SMALLER THAN OURS THAT MAYBE CAN'T AFFORD EVEN THE SMALLER OF OUR TWO BIDS THAT ARE HERE OR DON'T HAVE AN OPTION THAT IS FISCALLY IRRESPONSIBLE FOR THEM. SO JUST MAYBE SOMETHING TO CONSIDER IN THAT SCENARIO, ESPECIALLY FOR SUCH A LOW VOLUME OF INTAKE WE'RE TALKING ABOUT. THANK YOU, KYLE FOR YOUR PUBLIC COMMENTS. NEXT, I'LL COME BACK INTO CHAMBERS. Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 19 of 26  Agenda Item Number: 2 THANK YOU. MY NAME IS CARRIE STEWART. I'M THE DIRECTOR, SENIOR DIRECTOR OF OPERATIONS FOR THE HUMANE SOCIETY OF SONOMA COUNTY. I HAVE BEEN WITH THE HUMANE SOCIETY FOR SIX YEARS WHEN I WAS SHELTER MANAGER. NORTH BAY ANIMAL SERVICES WAS OUR SUBCONTRACTOR. I HAVE BEEN WORKING CLOSELY WITH THEM FOR FIVE YEARS. IN JUNE OF THIS YEAR, WE DECIDED TO PARTNER WITH SONOMA COUNTY ANIMAL SERVICES FOR A SUBCONTRACTOR FOR THE CITY OF HEALDSBURG. WE HAD A GOOD WORKING RELATIONSHIP WITH NORTH BAY ANIMAL SERVICES. SOME OF THE DIFFERENCES WE HAVE NOTICED IS SONOMA COUNTY ANIMAL SERVICES, OUR DECREASED RESPONSE TIME TO PUBLIC CALLS, INCREASED RABIES VACCINATION COMPLIANCE IN THE COMMUNITY, INCREASE OF LICENSING, THE COUNTY'S PROACTIVE ABOUT DIRECT MAIL CAMPAIGN ON PATROL. REDUCING OVERALL HEALTH RISK TO PUBLIC FOR RABIES AND OTHER COMMUNICABLE DISEASES. THEY ARE PROACTIVE ABOUT COMMUNICATION ABOUT WELFARE CHECKS, FOLLOW-UP ON CASES. THEY PROVIDE PROACTIVELY DOCUMENTED CALL LOGS FOR ALL CALLS THEY SERVE IN THE COMMUNITY. WE INVITE YOU TO SPEAK TO THE CHIEF OF POLICE FOR THE CITY OF HEALDSBURG FOR THEIR IMPRESSIONS OF THE SERVICE CHANGES. HSSC, WE PARTNERED WITH YOU FOR OVER 20 YEARS. WE ARE ONE TO TWO MILES FOR MOST OF YOUR RESIDENTS. ACCORDING TO THE HUMANE SOCIETY OF THE UNITED STATES. 30% OF DOGS AND TWO TO FIVE PERCENT OF CATS ARE ALL GOING TO BE RECLAIMED OF STRAY ANIMALS TO ENTER THE SHELTER EVERY YEAR. WHEN YOU ARE TALKING ABOUT A 20 MILE DISTANCE FOR YOUR RESIDENTS, YOU CAN IMAGINE RECLAIM NUMBERS FOR STRAY ANIMALS WILL GO DOWN. YOU HAVE ABOUT 25 SECONDS. WE OFFER QUIET LOW STRESS HOUSING WITH BEHAVIORAL SUPPORT, AS WELL AS EMERGENCY MEDICAL INTERVENTION ON SITE. WE DISTRESS ANXIETY AND PAIN FOR CARE FOR ANY STRAY OR INJURED ANIMALS THAT ENTER OUR CARE. WE OFFER PUBLIC VACCINE CLINICS FOR RABIES AND FOR OTHER WELLNESS. I WANT TO THANK YOU FOR YOUR TIME AND YOUR CONSIDERATION FOR THE IMPORTANCE OF THIS PARTNERSHIP AND ITS IMPACT ON THE SEBASTOPOL COMMUNITY AND ITS ANIMALS. WE ASK THAT YOU DELAY, SO WE COULD FURTHER NEGOTIATE. THANK YOU. THANK YOU FOR YOUR PUBLIC COMMENT. NEXT, I'LL GO OUT TO ZOOM. ASHLEY, CAN YOU UNMUTE YOURSELF, PLEASE? CAN YOU HEAR ME? I CAN HEAR YOU. CAN YOU SEE THE TIMER? YES, I CAN. OKAY, GO AHEAD, PLEASE. ALL RIGHT, GOOD EVENING COUNCIL MEMBERS. MY NAME IS ASHLEY ARMSTRONG. I'M A RESIDENT OF SEBASTOPOL, BUT ALSO THE DIRECTOR OF WE CARE ANIMAL RESCUE, A SHELTER THAT PROVIDES ANIMAL CARE SERVICES IN PARTNERSHIP WITH THE ST. HELENA POLICE DEPARTMENT. I'M HERE TONIGHT TO URGE YOU TOWARDS AWARD THE HUMANE SOCIETY. I UNDERSTAND THE COST BETWEEN THESE TWO PROPOSALS ARE DRASTIC. IT'S A CORE PUBLIC SAFETY FUNCTION. IT IS HOW WE PROTECT OUR ANIMALS, OUR ENABLERS, THE PEOPLE WHO LIVE HERE. CHOOSING THE CHEAPEST OPTION TODAY WILL COST FAR MORE SUFFERING, COMMUNITY FRUSTRATION, AND LONG-TERM CONSEQUENCES TOMORROW. NORTH BAY ANIMAL SERVICES BID DOESN'T EVEN COVER THE COST OF TWO EMERGENCY MEDICAL CASES. EMERGENCY CASES HAPPEN ALL THE TIME. I SEE THEM EVERY DAY. CONTRACTING WITH PRIVATE VETS AS THEY DO AND NOT HAVING A VETERINARIAN ON SITE COULD BE GREATLY DETRIMENTAL FOR THE COST AND FOR THE ANIMALS THAT ARE COMING IN. I UNDERSTAND THE CHIEF OF POLICE HAS BEEN TO INSPECT THE SHELTER. HOWEVER, WHAT IS HE LOOKING FOR? IS HE ADDRESSING VACCINE SCHEDULES? RABIES, ENRICHMENTS, SO FORTH. IT'S EASY TO WALK THROUGH A CLEAN SHELTER AND THINK THINGS HAVE CHANGED. THE SONOMA COUNTY GRAND JURY HAS WARNED US. NORTH BAY ANIMAL SERVICES IS UNDERSTAFFED, UNDERFUNDED, AND EXTENDED BEYOND ITS FINANCIAL AND ORGANIZATIONAL CAPACITY TO QUOTE THEIR DOCUMENT. TO MEET THESE BASIC NEEDS WITH AN EXTRA $19,000 A YEAR DOES NOT FIX A STRUCTURALLY BROKEN SYSTEM. ADDING ANOTHER CITY TO THEIR LOAD IS NOT A REALISTIC GOAL. AS A RESIDENT, I SHOULD NOT HAVE TO DRIVE TO PETALUMA TO DO THE RIGHT THING WITH A STRAY ANIMAL. OUR COMMUNITY DESERVES A LOCAL, RELIABLE SUPPORT. HUMANE SOCIETY ON THE OTHER HAND HAVE LONG HISTORIES OF COMPASSION AND COMPLIANCE. THEY HAVE ON-SITE Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 20 of 26  Agenda Item Number: 2 VETERINARIANS. HSSC OFFERS A CLINIC THAT DIRECTLY SUPPORTS OUR COMMUNITY. THESE ORGANIZATIONS DON'T JUST MEET OUR STANDARDS, THEY SET THEM. SEBASTOPOL IS A SMALL TOWN. WE HAVE A BIG HEART. OUR ANIMALS DESERVE A SYSTEM WHERE WE CAN RELY ON. CHOOSING SONOMA COUNTY ANIMAL SERVICES AND HUMANE SOCIETY -- ASHLEY, THAT'S TWO MINUTES. THANK YOU. THANK YOU. THANK YOU FOR YOUR PUBLIC COMMENT. NEXT, I'LL COME BACK INTO CHAMBERS. IF THERE IS ANYONE IN CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT ON THIS ITEM? PLEASE. HELLO, THANK YOU FOR HAVING US. WE APPRECIATE YOU TAKING THE OPPORTUNITY TO VOTE ON THIS CONTRACT. MOST OF YOU DON'T KNOW WE HAVE WORKED QUITE SOME TIME WITHOUT A CONTRACT BEFORE THEY RESERVE ANY TYPE OF OFFICIAL CONTRACT. THE WAY THIS ALL STARTED WAS BACK IN '22, A DOG GOT LOST. THE POLICE CHIEF THEN REACHED OUT AND WAS LOOKING FOR SOMEONE TO COME PICK UP THE DOG. HE DIDN'T GET THE SERVICE THAT HE WAS LOOKING FOR AT THE TIME. HE REACHED OUT TO US, AND WE WERE ABLE TO PROVIDE THAT SERVICE. THAT'S WHAT STARTED ALL OF THIS. AND WHAT SERVICES DO WE OFFER? WE PICK UP STRAYS, WE PICK UP DOAs, WE PICK UP WILDLIFE. WE COME TO YOUR HOUSE IF A WILDLIFE DIED IN YOUR HOUSE. WE PICK THAT UP. WE PROVIDE A FULL SERVICE ALL UNDER ONE HOUSE. THAT REALLY SERVES THE COMMUNITY WELL. I FEEL VERY WELL WHAT WE'RE DOING HERE, ESPECIALLY FOR THE COST. WE WORK WELL WITH THE GROUPS THAT HAVE BEEN UP HERE. WE ARE GOING TO CONTINUE TO WORK WITH THEM BECAUSE WE KNOW THAT'S WHAT'S IN THE BEST INTEREST OF OUR ANIMALS. WE ARE HAPPY IF YOU WANT TO GO OUT TO PUSH IT LONGER AND DISCUSS IT MORE. IF YOU HAVE QUESTIONS YOU NEED TO ANSWER, WE ARE HERE. WE ARE TRYING TO BE AS TRANSPARENT AS POSSIBLE. WE ARE TRYING TO PROVIDE THE SERVICES YOU REQUESTED. THANK YOU FOR YOUR TIME. BACK OUT TO ZOOM. IF THERE IS ANYONE ON ZOOM THAT WOULD LIKE TO MAKE A PUBLIC COMMENT. PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE, I'LL COME BACK INTO CHAMBERS. IF ANYONE IN CHAMBERS WOULD LIKE TO MAKE A PUBLIC COMMENT? SEEING NONE, I WILL BRING IT BACK TO THE COUNCIL. I DO WANT TO ADDRESS COUNCILMEMBER'S QUESTION ABOUT THE RFP THOUGH. IT WAS RELEASED OCTOBER 9 WITH PROPOSALS DUE OCTOBER 30. GREAT. BACK UP FOR DISCUSSION AND/OR MOTION FROM MY COLLEAGUES? COUNCILMEMBER HINTON? WELL, I THINK I WANTED A DISCUSSION. I THINK WE SHOULD DISCUSS THIS NOT JUST DRIVE THE MOTION. WHICH IS A FAIR BID PROCESS. AND THE PUBLIC COMMENTER COMMENTED, AND I NOTE, DELAY TO RENEGOTIATE. I JUST DON'T BELIEVE IN DELAYING TO RENEGOTIATE. I FEEL LIKE WHEN WE PUT AN RFP OUT, I CAN'T THINK OF A TIME WE HAVE REPUT OUT AN RFP BECAUSE WE DIDN'T LIKE THE PRICING. I UNDERSTAND THE ADDITIONAL QUESTIONS. I DID DO SOME QUICK SEARCHING, IF WE COULD SEE STATE, THEIR RECORDS. IT LOOKS LIKE WE CAN'T WITHOUT ASKING FOR THAT SPECIFICALLY. WE'VE BEEN ADVISED BY OUR ATTORNEY TONIGHT, WE CAN'T HAVE THEM ANSWER QUESTIONS, WHICH WOULD HELP US MAKE A BETTER DECISION. BUT THE ANIMAL COST ON A QUICK CALCULATION BASED ON 45 ANIMALS IS ABOUT $500 TO $1,500 PER ANIMAL BETWEEN THE TWO BIDS. I KNOW HAVING GROWN UP IN SEBASTOPOL YEARS AGO, SOME PEOPLE KNOW MY SISTER USED TO PICK UP THE ANIMALS AND DRIVE THEM OUT TO THE HUMANE SOCIETY IN THE LITTLE POLICE CART WHEN SHE STARTED HER POLICE CAREER HERE. SO WE DID USE THEM YEARS AGO. AND OBVIOUSLY WE MADE A CHANGE SOMEWHERE ALONG THE LINES. SO I AM COMFORTABLE MAKING A DECISION TONIGHT BASED ON WHAT WE HAVE RECEIVED. I WANT TO HEAR FROM ALL THE COUNCIL MEMBERS. I THINK WE SHOULD ALL WEIGH IN ON THIS, NOT JUST RUSH TO A MOTION. SO I'M HOPING TO HEAR FROM MY COLLEAGUES. THANKS. NO COMMENTS. LOOKING TO MY COLLEAGUES ONLINE? VICE MAYOR? YES. I HAVE A NUMBER OF QUESTIONS. I MEAN, THAT I BELIEVE THERE ARE A NUMBER OF QUESTIONS THAT STILL NEED TO BE ANSWERED. BECAUSE OF THAT, I WOULD PREFER TO REJECT THIS BID AND GO OUT TO RFP AGAIN. HOWEVER, WITH THESE ADDITIONAL QUESTIONS. TO ME, WE DON'T HAVE A FULL UNDERSTANDING OF THE SERVICES THAT ARE PROVIDED AND ALSO THE COMPLIANCE WITH WHAT NEEDS TO BE, YOU KNOW, WHAT THEY NEED TO ABIDE BY. IN MY MIND, I'M NOT Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 21 of 26  Agenda Item Number: 2 COMFORTABLE MAKING A DECISION. I AGREE THAT'S A GREAT PRICE DISPARITY. AT THE SAME TIME, I THINK THERE IS A LACK OF INFORMATION FOR ME TO BE WILLING TO VOTE ON ONE OF THESE TONIGHT. SO I'M IN FAVOR OF REJECTING IT. AND THEN HAVING THE RFP ALTERED TO OBTAIN MORE INFORMATION. SO THAT IS WHERE I'M AT. THANK YOU. THANK YOU, VICE MAYOR, COMING BACK UP TO THE COLLEAGUE ON MY LEFT? ONE THING THAT CONCERNS ME IF THIS IS TOO LOW OF A BID, AND MAKES BUSINESS UNSUSTAINABLE OR YOUR SERVICE UNSUSTAINABLE. THAT'S SOMETHING TO BE -- NONE OF MY BUSINESS, BUT YOU MADE THE BID, RIGHT? BUT THAT IS CONCERNING. AND THAT SAID, IF WE WANT TO RETHINK LIKE, LIKE I DON'T HAVE ANY PROBLEM OF PUSHING IT OUT FOR JUST ONE MORE TIME, YOU KNOW. I DON'T LOVE DOING THINGS OVER AND OVER AGAIN, BUT YOU KNOW, TO GET THINGS RIGHT IS IMPORTANT. THANK YOU. COUNCILMEMBER MAURER? YES, THANK YOU. I FEEL REASSURED BY THE CHIEF'S RESEARCH AND HIS COMMENTS. I TRUST THE STAFF'S RECOMMENDATION. BECAUSE I'M ON THE BUDGET COMMITTEE, I FEEL THE COST REALLY IS AN ISSUE. SO I WOULD SUPPORT THE STAFF'S RECOMMENDATION. HOWEVER, I WANT TO KNOW WHAT THE TERM OF THE CONTRACT IS. IT'S FIVE YEARS. IT'S A FIVE-YEAR CONTRACT? SO THEN FOR THAT REASON, I THINK SINCE IT IS SUCH A LONG CONTRACT, I WOULD PROBABLY WANT TO HAVE MY COLLEAGUES QUESTIONS ANSWERED. AND SO FOR THAT REASON, I WOULD REJECT THE TWO PROPOSALS AND THEN TRY TO GET MORE INFORMATION AS THEY SEE, WHAT THEY WANT TO GET ANSWERS TO THEIR QUESTIONS, SO I WOULD SUPPORT THAT. YEAH. THANK YOU. I'M DEFINITELY IN FAVOR OF REJECTING. PRICE IS A CONCERN. I MEAN, GIVEN WHERE WE ARE FINANCIALLY, BUT ALSO THE FACT IF YOU BREAK IT OUT BECAUSE WE HAD ONE FROM A LICENSED VETERINARIAN, AND THEN WE HAD ANOTHER FROM A PUBLIC, AND IT SUPPORTED WHAT OUR LICENSED VETERINARIAN WHO WROTE THE LONG LETTER THAT ALL THE CONCERNS. SHE SAYS THAT BASICALLY HIS LETTER PROVES MY POINT. FOR $75 A CALL, WHAT ARE YOU GOING TO GET FOR ALL OF THAT? AND I DO NOT THINK THAT IT IS SOMETHING OUR ANIMALS DESERVE THAT TYPE OF TREATMENT AND MOST IMPORTANTLY, I DON'T THINK THERE ARE HUMANS WHO LOVE THEM AND RELY ON THEM FOR LOVE AND SUPPORT DESERVE TO HAVE ANIMALS PLACED THROUGH A CITY CONTRACT WHEN WE HAVE SO MANY QUESTIONS, SO MANY CONCERNS FROM OTHER LICENSED PROFESSIONALS IN THE SYSTEM. SO I AM DEFINITELY IN FAVOR OF REJECTING AND GETTING THE ANSWERS TO ALL OF THE QUESTIONS THAT WERE OUTLINED ACTUALLY IN BOTH THE QUESTIONS, BOTH OF THE E-MAILS. SO FURTHER DISCUSSION? SO IF THIS IS THE WILL OF THE COUNCIL, I WOULD LIKE TO ASK LEGAL. SO NOW WE HAVE TWO VENDORS WHO ARE LIKELY TO REBID? THEY'VE SHOWED THEIR PRICING. I MEAN, BASICALLY IS THIS JUST A RENEGOTIATION WITH SOME ANSWERS? ANSWERED BY BOTH VENDORS? HOW DOES THAT WORK? YOU CAN'T RECALL EVER DOING THIS AND THEN WE'RE GOING TO PUT THAT OUT AND ALL OF A SUDDEN, WHAT ARE WE GOING TO GET BACK BESIDES THE ANSWERS? I AGREE. I LIKE THOSE QUESTIONS ANSWERED, BUT I'M CONCERNED ABOUT THE CONTRACT AMOUNTS AND A RENEGOTIATION HERE. SURE. SO THE CONCERN IS HAVE BOTH PARTIES SHOWN THEIR CARDS, AND WILL THAT AFFECT THE OTHER PERSON'S BID? THAT IS A RISK OF REISSUING THE RFP. THERE'S NO GETTING AROUND THAT AT THIS POINT. THE OTHER THING IT MIGHT SOLVE FOR IS BECAUSE THEY'RE SO FAR APART, YOU KNOW, MAYBE YOU WILL ACTUALLY GET TWO MORE EVEN BIDS AND THERE WILL BE A BETTER UNDERSTANDING BETWEEN ALL OF THE PARTIES THAT BID ON THE ACTUAL TERMS OF THE CONTRACT IN REASONABLE PRICING. OKAY. THANK YOU. WELL, I'LL GO AHEAD AND MOVE WE REJECT THE BIDS, AND WE SEND THIS BACK TO STAFF TO BE ABLE TO ADDRESS THE QUESTIONS THAT WE HAVE DISCUSSED HERE TONIGHT. I'LL SECOND THAT. Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 22 of 26  Agenda Item Number: 2 AND WITH THAT, MARY, ROLL CALL? THANK YOU. SO MOVED BY MAYOR ZOLLMAN, SECONDED BY VICE MAYOR MCLEWIS, WHO REJECT BOTH PROPOSALS. AND DIRECT STAFF TO WORK WITH THE CITY ATTORNEY TO PREPARE ADDITIONAL QUESTIONS AS DISCUSSED TONIGHT, TO SEND OUT AN AMENDED RFP, RETURN TO FUTURE CITY COUNCIL MEETING FOR FUTURE CONSIDERATIONS AND PROPOSALS SUBMITTED TO THE AMENDED RFP. COUNCILMEMBER CARTER? YES. COUNCILMEMBER HINTON? NO. COUNCILMEMBER MAURER? YES. VICE MAYOR MCLEWIS? YES. MAYOR ZOLLMAN? YES. MOTION PASSES, 4-1 WITH COUNCILMEMBERS CARTER, MAURER, VICE MAYOR MCLEWIS, AND MAYOR ZOLLMAN IN SUPPORT AND COUNCILMEMBER HINTON IN OPPOSITION. THANK YOU. MOVING ON TO THE LAST AGENDA ITEM FOR ACTION, AGENDA ITEM FOR TONIGHT, WHICH IS NUMBER 14, WHICH IS DISCUSSION OF THE UPDATE OF THE CITY OF SEBASTOPOL REVISED EMERGENCY OPERATIONS PLAN, EOP, RESPONSIBLE DEPARTMENT IS, AGAIN, OUR POLICE CHIEF. THE FISCAL IMPACT IS STAFF TIME REQUIRED TO PREPARE THE AGENDA REPORT IS COVERED WITHIN EXISTING BUDGETED SALARIES. SO BACK TO YOU, CHIEF. THANK YOU, COUNCIL. AS YOU'LL SEE IN THE STAFF REPORT, WE'VE OUTLINED THE LAST UPDATE AND ACCEPTANCE OF THE EMERGENCY OPERATIONS PLAN WAS IN SEPTEMBER OF 21. SO IT'S COMING CLOSE TO BEING DUE. FIVE YEARS IN TIMELINE. IN DOING THE REVIEW, AROUND EVERYTHING ELSE WE'VE GOT TO DO WITH IDENTIFYING WITH A LOT OF HELP FROM THE COUNTY, SUBJECT MATTER EXPERTS THAT OUR PLAN IS FAR TOO COMPREHENSIVE AND EXTENSIVE IN TERMS OF DETAILS. AND THEY FOUND THE SAME ISSUE WITHIN THEIR OWN PLAN, AND THEY REVISED THAT ACCORDINGLY, REDUCED IT DOWN TO SOME MINUTE SIZE COMPARED TO WHAT IT WAS BEFORE. THEIR RECOMMENDATION IS WE WOULD DO THE SAME, WHILE STILL BEING ABLE TO MEET THE GUIDELINES. SO RIGHT NOW, WE ARE ACTUALLY IN THE STAGE OF WORKING WITH THE COUNTY IN THAT REVIEW, AND WE ARE HOPING THE NEXT MONTH TO HAVE THAT REVIEW DONE TO BE ABLE TO BRING IT BACK TO COUNCIL. DO YOU HAVE ANY QUESTIONS THAT I HAVEN'T COVERED IN MY REPORT? I'LL TURN TO MY COLLEAGUES BEFORE I JUMP INTO MINE. LOOKING TO MY LEFT, SEEING NONE, LOOKING TO MY RIGHT? SEEING NONE. LOOKING TO MY COLLEAGUES ONLINE? NONE. FIRST CHIEF, I WANT TO SAY THANK YOU FOR YOUR ONGOING EFFORTS. AND THEN ALSO, THANK YOU FOR ADDRESSING THE QUESTIONS THAT WERE PUT FORTH TO YOU. MUCH APPRECIATED BECAUSE IT SLIMS DOWN THE AMOUNT OF TIME WE SPEND HERE DURING THE COUNCIL MEETINGS. THE QUESTION FIRST IS ABOUT THE ABILITY FOR THE MEMBERS OF THE PUBLIC TO ATTEND THE TABLE EXERCISES. SO IT SEEMS WITH YOUR ANSWERS IF IT IS ONE OF OURS, MEANING THE FACT SOMETHING HAPPENS. EVERYONE IS CRAMMED INTO THE ROOM, THEN WE GO THROUGH THE EXERCISE IF THERE IS A FIRE. LIKE IT SEEMS LIKE OUR MEMBERS OF THE PUBLIC TO THE EXTENT IT'S IMPOSSIBLE TO GET TO THE ROOM, MIGHT BE ABLE TO AS YOU SAID IN OTHER CIRCUMSTANCES, A FLY ON THE WALL. SO IS THAT SOMETHING YOU ARE THINKING COULD HAPPEN FOR THOSE OF US THAT ARE REALLY, REALLY INTERESTED IN HOW THESE THINGS WORK? Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 23 of 26  Agenda Item Number: 2 I THINK THERE HAS TO BE SOME CONSIDERATION TO WHETHER MEMBERS OF THE PUBLIC VERSES ELECTED OFFICIALS OR OTHER CITY OFFICIALS, SORT TO SPEAK. I THINK WE'LL BE LOOKING FOR A DEFINITION THERE OF WHAT YOU SEE. DO YOU MEAN MEMBERS ATTENDING? IT IS A WHOLE LOT YOU'VE BEEN WORKING WITH. YOU HAVE THE MAP YOUR NEIGHBORHOOD GROUP. YOU HAVE A WHOLE LOT OF OTHER PEOPLE THAT ARE REALLY INTERESTED. I MEAN, PEOPLE LIKE THOSE GROUPS OR YOURSELVES THAT HAVE A VESTED INTEREST IN THE CITY THEY'RE INVOLVED IN THE CITY. I DON'T SAY THAT IN A DISRESPECTFUL WAY. MEMBERS OF THE PUBLIC ARE NOT INVOLVED IN THE CITY. BUT IN TERMS OF ON COMMITTEES, COUNCIL, VOLUNTEER GROUPS THAT WE INCORPORATED INTO THE PLAN. THERE MIGHT BE A NEED FOR THEM TO ATTEND, IN PARTICULAR, THE TABLE EXERCISES, WHERE WE MIGHT RUN ON FOUR ELECTED OFFICIALS. THERE WOULD BE ONE RUN FOR CITY STAFF BECAUSE TYPICALLY IN THAT SITUATION, THE ELECTED OFFICIALS ARE NOT IN PER SE. WE DON'T WANT TO MIX AND BLUR THE LINES TO CREATE THE FALSE TRAINING SITUATION, BUT RATHER PRACTICE WHAT WE NEED TO DO DURING THE EMERGENCY. AND AS FAR AS JUST GENERAL MEMBERS OF THE PUBLIC OR MEMBERS OF THE CITY. I DON'T THINK WHEN YOU SEE, THERE WOULD BE A WAY TO DO THAT, WHICH IS APPROPRIATE, BUT I NEED TO PUT SOME THOUGHT INTO THAT. THAT IS THE INFORMATION I SECURED. THE FACT THE COUNTY, THANK YOU FOR THE COUNTY FOR REVIEWING ALL THE HARD WORK THEY'RE PUTTING INTO THIS THAT THEY WOULD BE ABLE TO REVIEW IT SOON, LIKE AS IN THE BEGINNING OF DECEMBER. SO THANK YOU FOR ASKING THE QUESTION THAT YOU WOULD BE ALREADY IF WE AGENDIZED, BRINGING THIS BACK, WHETHER IT IS REVIEWED OR NOT. AND CERTAINLY AT LEAST TO CHECK IN AT THE DECEMBER 16 MEETING. IS THAT RIGHT? I HARDLY AGREE. I HOPE TO HAVE IT BEFORE THEN, BUT I'M TRYING TO BE REALISTIC THAT THINGS WILL HAPPEN IN THE NATURE OF PUBLIC SAFETY. SO THEY MIGHT HAVE SOME DELAYS HERE. BUT I'M CERTAINLY EXTREMELY APPRECIATIVE ON BEHALF OF THE CITY OF SEBASTOPOL, AND YOURSELVES IN THE COUNCIL FOR THE HELP THEY'VE PROVIDED BECAUSE THEY DON'T HAVE TO DO THAT. THIS IS 100% TRUE. THEY DO NOT. SO YES, THANK YOU TO NANCY AND THE WHOLE GROUP AT THE COUNTY. SO YEAH, THAT'S ALL THE QUESTIONS I HAVE. SO ANY OTHER QUESTIONS THAT MIGHT HAVE POPPED UP? NO? ALL RIGHT. THEN WE'RE GOING OUT TO PUBLIC COMMENT. THANK YOU, MAYOR. SO THIS IS PUBLIC COMMENT ON THE UPDATE THE CITY OF SEBASTOPOL, EMERGENCY OPERATIONS PLAN. IF YOU WOULD LIKE TO MAKE A PUBLIC COMMENT. I WOULD GO TO CHAMBERS FIRST. TWO-MINUTE PUBLIC COMMENT, THEN GO OUT TO ZOOM IF THERE IS ANYONE IN THE CHAMBERS THAT WOULD LIKE TO MAKE A PUBLIC COMMENT? SEEING NONE, IF THERE IS ANYONE THAT WOULD LIKE TO MAKE AN UPDATE ON THE EMERGENCY OPERATIONS PLAN. PLEASE RAISE YOUR HAND VIRTUALLY. SEEING NONE, THERE'S NO PUBLIC COMMENT ON THIS ITEM. THANK YOU, BRINGING IT BACK UP TO MY COLLEAGUES FOR FURTHER DISCUSSION, AND/OR MOTION? NOT SEEING ANY. I'LL GO AHEAD AND MOVE THE STAFF RECOMMENDATION TO ACCEPT THE CURRENT EOP AND BRING IT BACK TO THE FULL COUNCIL ON DECEMBER 19. I'LL SECOND THAT. ROLL CALL, MARY? I WOULD LIKE TO CLARIFY, THE SECOND CITY COUNCIL MEETING ON DECEMBER 16. SORRY, I HAD MY DATES WRONG. THAT'S OKAY. MAYOR ZOLLMAN MOVED, AND MAURER SECONDED. THE MOTION TO RECEIVE THE UPDATE ON THE CITY OF SEBASTOPOL EMERGENCY OPERATIONS PLAN AND TO RECEIVE AN UPDATE OR PLAN AT THE DECEMBER 16 CITY COUNCIL MEETING. COUNCILMEMBER CARTER? Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 24 of 26  Agenda Item Number: 2 YES. COUNCILMEMBER HINTON? AYE. COUNCILMEMBER MAURER? YES. VICE MAYOR MCLEWIS? AYE. MAYOR ZOLLMAN? YES. MOTION PASSES UNANIMOUSLY. THANK YOU. MOVING ON TO ADDITIONAL PUBLIC COMMENT. AGAIN, THIS IS FOR PUBLIC COMMENT OR ITEMS NOT ON THE AGENDA. MARY? THANK YOU, MAYOR. THIS IS A SECOND PUBLIC COMMENT PERIOD. IF YOU DID NOT SPEAK DURING THE FIRST PUBLIC COMMENT PERIOD, THIS IS YOUR OPPORTUNITY TO SPEAK ON ITEMS THAT ARE NOT ON TONIGHT'S AGENDA. IS THERE ANYONE IN CHAMBERS? SEEING NONE, I'LL GO OUT TO ZOOM. IT IF ANYONE ON ZOOM WOULD LIKE TO MAKE A PUBLIC COMMENT, PLEASE RAISE YOUR HAND VIRTUALLY? SEEING NONE, THERE'S NO PUBLIC COMMENT. THANK YOU. MOVING ON TO THE NEXT PART OF OUR AGENDA, WHICH IS COUNCILMEMBER REQUESTS FOR FUTURE CITY COUNCIL AGENDA ITEMS. LOOKING TO MY COLLEAGUES TO MY RIGHT, MY LEFT, I'M NOT SEEING ANY, NOR DO I BECAUSE WE HAVE THE ONE COMING BACK ON DECEMBER 16. NOW WE MOVE INTO THE FUN PARTS, WHICH IS REPORTS OUT FROM OUR WONDERFUL CITY MANAGER AND FROM MY COLLEAGUES. THANK YOU, MAYOR. JUST A REMINDER, TOMORROW IS OUR AGENDA REVIEW COMMITTEE MEETING. WE -- ATTACHED TO THE AGENDA PACKET IS THE DEPARTMENTAL REPORTS FROM ALL DEPARTMENTS FOR THE MONTH OF OCTOBER. THERE'S ALSO THE NORTH BAY ANIMAL SERVICES INSPECTION REPORT OUT AS WELL FROM THE MONTH OF OCTOBER. CITY MANAGEMENT AND LABOR NEGOTIATIONS HAVE BEEN MEETING WITH THE TWO LABOR GROUPS. WE WILL BE MEETING AGAIN WITH THEM ON MONDAY. AND WE ARE CLOSED, THE CITY OF SEBASTOPOL IS CLOSED WEDNESDAY, THURSDAY, FRIDAY OF NEXT WEEK FOR THE THANKSGIVING HOLIDAY. AND THAT IS MY REPORT OUT. GREAT. AND NOW COMING BACK UP TO MY COLLEAGUES. ANYONE WANT TO PROVIDE ANY TYPE OF -- COUNCILMEMBER CARTER? JUST A COUPLE OF QUICK ONES. I TOOK A WONDERFUL TOUR OF THE POOL FOR THE FIRST TIME. I GOT TO SEE THE ISSUES, THESE KINDS OF THINGS. THAT WAS SUPER INFORMATIVE FOR WHAT YOU COULD DO TO MAINTAIN OUR PROGRESS WITH THE PARK. AND ALSO CREATING THE COMMENTS HAS MADE SOME PROGRESS, AND REALLY LOVING THAT WE HAVE A GROUP FOCUSING ON FINANCE, AND THEN A GROUP FOCUSING ON LIKE THE NEEDS IN THESE KINDS OF THINGS. THERE'S A LOT OF REALISTIC PRAGMATIC PROGRESS THAT'S HAPPENING. THANK YOU. TURNING TO MY COLLEAGUES ONLINE. VICE MAYOR COUNCILMEMBER MAURER? YES. COUNCILMEMBER CARTER AND I MET WITH THE UKRAINE DELEGATES. WE WERE ABLE TO HEAR MORE IN DEPTH STORIES ABOUT THEIR WORK, AND IT WAS REALLY SPECIAL AND TOUCHING. I WAS GLAD TO BE A PART OF THAT. AND THEN WE ALSO HAD A BUDGET MEETING THIS WEEK. BUT THAT'S IT FOR ME. Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 25 of 26  Agenda Item Number: 2 GO AHEAD AND JUMP IN. YES, THANK YOU TO YOU, COUNCILMEMBER MAURER AND COUNCILMEMBER CARTER FOR STEPPING IN TO WELCOME OUR UKRAINE DELEGATION. AND YES, I'LL DEFINITELY MOVE INTO CARTER'S COMMENTS ABOUT COMMENTS. WE HAVE A GREAT GROUP. JUST FOR THOSE THAT ARE FOLLOWING ALONG, IT IS A STANDING COMMITTEE, SO PUBLIC COMMENTS, BOTH IN PERSON AND IN WRITING ARE WELCOMED. IT IS WITH OUR NON-PROFITS, AND IT IS WITH ONE OF OUR BUSINESSES, THE VICE CHAIR OF THE COMMITTEE IS THE COO OF COPPERFIELD, SO IT IS NOT JUST NON- PROFITS AND GOVERNMENT ENTITIES, SITTING IN A ROOM, JUST TRYING TO FIGURE THINGS OUT. WE'VE GOT BUSINESS COMPONENTS TOO. A LOT OF MY TIME HAS BEEN DEDICATED TO THE HOMELESS COALITION BOARD. WHAT WAS SPECULATED BY THE CURRENT FEDERAL ADMINISTRATION DID COME THROUGH. THERE WAS A REISSUANCE WITH A VERY, VERY, VERY TIGHT TIMELINE TO TRY TO FIGURE OUT HOW TO SERVICE OUR MOST VULNERABLE WHO ARE BEING HOMELESS FROM A 90% FUNDING RATE DOWN TO 30%. SO YOU COULD PROBABLY WELL IMAGINE HOW ALL OF OUR PROVIDERS ARE REALLY, REALLY STRESSED ABOUT WHAT THEY ARE DOING MOVING FORWARD. THAT'S WHAT I HAVE BEEN DOING. COUNCILMEMBER HINTON? SO WE HAD A HIATUS THIS MONTH. AND THERE IS LONG MEETING COMING UP NEXT MONTH AND EARLY DECEMBER. I WAS ON VACATION OUT OF THE COUNTRY, SO THAT IS PRETTY MUCH IT FOR ME. GREAT. AND UNLESS I MISSED SOMETHING? I HAD ONE. VICE MAYOR? SORRY. I JUST WANT TO SAY -- SORRY. NO, I APOLOGIZE. I DIDN'T HAVE IT READY WHEN YOU WERE LOOKING UP. I WAS GOING TO SAY I ATTENDED THE -- [ INAUDIBLE ] OF COURSE, THE AGENDA REVIEW, BUT I ALSO ATTENDED CAL CITY'S LEADERSHIP MEETING OVER THE LAST WEEK. AND A PART OF THAT NOW BECAUSE I'VE BEEN APPOINTED -- [ INAUDIBLE ] [ INAUDIBLE ] [Event Concluded] Agenda Item Number: 2 City Council Meeting Packet for Meeting of: December 2, 2025 Page 26 of 26