01022025 City Council Regular Meeting

Agenda Shady Cove Regular City Council Meeting Thursday, January 2, 2025 6 PM Join Zoom Meeting https://zoom.us/j/9722923260?omn=93948141758 Meeting ID: 972 292 3260 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Announcements/Proclamations by Presiding Officer A. This meeting is being digitally recorded. B. Next City Council: January 16, 2025 at 6 PM (Council Chambers and Zoom) C. Next Planning Commission: January 9, 2025 at 6 PM, (Council Chambers and Zoom). D. Next Recreation & Tourism Commission: January 15, 2025 at 5:00 PM (Library). E. Next Emergency Management Commission: January 13, 2025 at 6 PM (Library). F. Volunteer Appreciation Evening: Wednesday, January 15, 2025, at 6:00 pm at Max’s Restaurant. G. These meeting dates and times are subject to change. H. Anyone wishing to address the City Council concerning items of interest may do so. The person addressing the Council must complete a Public Comment Card and submit it to the City Administrator prior to the meeting. All remarks will be addressed to the whole City Council and limited to 3 minutes per person. Public Comments may also be submitted by email to the City Administrator, at mparry@shadycove.org, no later than 4:00 PM the day of the meeting. The Council reserves the right to delay any action, if required, until such time as they are fully informed on the matter. 5. Public Hearings 6. Public Comment on items on the agenda (other than public hearings) 7. Consent Agenda 8. Items removed from the consent agenda 9. Current Grants Updates $1.5 million Business Oregon Grant for Drinking Water – underway TGM Grant for Local Street Improvement Plan – underway Agenda Page 1 of 2 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Planning Department at (541) 878-2225. Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II). 12/27/2024 Page 1 of 12 Shady Cove City Council Meeting Thursday, January 2, 2025 Agenda Page 2 of 2 10. Staff Reports A. Commission/Committee Reports B. City Administrator 11. New Business A. Oath of Office  Mayor Ball  Kathy Nuckles  Steve Mitchell B. Nomination of Council President C. Appointment of Commission/Committee Liaisons D. City of Shady Cove 6-month Calendar to consider goals and policies- discussion.  Previous Outstanding Council Goals  New Council Goals  New Council Policies  Ordinance revisions 12. Old Business 13. Written Comments on items not on the agenda 14. Council comments and Liaison report 15. Adjournment Approved Attest ______________________________ ____________________________ Mayor Ball Michele Parry, City Administrator Council Vote: Mayor Ball Councilor Nuckles Councilor Winfrey Councilor Mitchell 12/27/2024 Page 2 of 12  Shady Cove Goals: 2023, 2024 and Long Term In Process Goals (no need to rank; these are being worked): Status Priority Assign To: Goal Improve public communication: Newsletter, public forums, improved website, Done N/A FB information page Fix City URCC relationship Done N/A Repeal City Hall parking lot usage fee Done N/A Fill EM Commission Done N/A Fill Parks & Rec Commission Done N/A Improve Zoom equipment Done N/A Relocate (to Workshop) and organize all paper forms of city documents and complete digitization. In Process N/A 2023 Goals: Status Priority Assign To: Goal Finish Audits 2021 and 2022: 2021 is done, 2022 is in In Process 1 process Determine usage for COVID19 funds: Council has decided to use funds for a new City Center Park and new City Welcome 2 signs. Land for the park has been purchased; Welcome sign work has begun. Done 12/27/2024 Page 3 of 12  Outdoor alert system (restart work previously performed). On Hold 10 Emer. Mgt. On hold pending coordination with County. Partnerships: Establish liasons to key organizations/cities 4 with regular Done reporting to Council 5 Business forum: How can we help you? WIFI: AC Park, Workshop, and City Hot Spot. This will Partial enable security at Complete. 3 AC Park & Shop, plus allow AC Park auto restroom Rest is on locks. Hold Note: Hot spots on hold. Cost prohibitive at this time. 6 Parks & Rec Community Calendar Done Water: Define multi-phase city water strategy approach. In Process 7 $1.5M Grant awarded. Sidewalks south of bridge: Define any add-ons and 11 communicate with ODOT 9 Parks & Rec City Festival: Chuck Huntington will assist Done In Process 8 Parks & Rec Establish City Branding & Tourism Strategy Reader Board Project (Coordinate with Fire Dept on possible 12 Emer. Mgt. collaboration) Done 13 Emer Mgt EM Education to public N/A 14 Planning Strategic Plan update 12/27/2024 Page 4 of 12 2024 Goals: Status Priority Assign To: Goal Water: Implement City Hall, Library, URCC & School water In Process connection; Incremental Charter Revision (just address the blatant holes such as definition of "next available election") Restructure Revenue Resources to eliminate Public Safety Fees. Need more info on this: How do mobile home and trailer parks currently handle fees? How are these properties taxed (property tax)? Finish and Implement a Street Improvement/Maintenance Planning Plan (financials required) Emer. Mgt. CERT Program In Process Welcome sign improvements Parks & Rec Citizen Committee for fuel reduction services: trailer haul Emer. Mgt. services, dump sites. 12/27/2024 Page 5 of 12 Long Term Goals: Status Priority Assign To: Goal Water: Hydrants & Neighborhood hookups Update Comp Plan Planning Banner across Hwy 62 Parks & Rec BLM land opportunities Parks & Rec 12/27/2024 Page 6 of 12 January 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 New Year’s Day SC City Council at 6:00 PM City Offices Closed 5 6 7 8 9 10 11 Library Recreation and SC Planning Tourism Meeting at 5:00 Commission Meeting at PM 6:00 PM 12 13 14 15 16 17 18 SC EMC Meeting at 6:00 Volunteer Appreciation SC City Council at 6:00 PM Evening at Max's PM Restaurant 19 20 21 22 23 24 25 Martin Luther King Day City Council Workshop - SC Planning Inauguration Day 2025 Ordinances to Commission Meeting at revise at 6:00 PM 6:00 PM City Offices Closed 26 27 28 29 30 31 12/27/2024 Page 7 of 12 February 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 Groundhog Day SC City Council at 6:00 PM 9 10 11 12 13 14 15 SC EMC Meeting at 6:00 Business Leadership Lincoln’s Birthday SC Planning Valentine’s Day PM Event at City Hall at 6:00 Library Recreation and Commission Meeting at PM Tourism Meeting at 5:00 6:00 PM PM 16 17 18 19 20 21 22 Presidents Day and SC City Council at 6:00 Washington’s Birthday PM City Offices Closed 23 24 25 26 27 28 SC Planning Commission Meeting at 6:00 PM 12/27/2024 Page 8 of 12 March 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 Budget Committee SC City Council at 6:00 Meeting-Supplemental PM Budget FY2023-2024 at City Hall at 11:00 AM 9 10 11 12 13 14 15 Daylight Savings SC EMC Meeting at 6:00 Library Recreation and SC Planning PM Tourism Meeting at 5:00 Commission Meeting at PM 6:00 PM 16 17 18 19 20 21 22 St. Patrick’s Day Budget Committee SC City Council at 6:00 Meeting-Supplemental PM Budget FY2023-2024 at City Hall at 11:00 AM 23 24 25 26 27 28 29 SC Planning Commission Meeting at 6:00 PM 30 31 12/27/2024 Page 9 of 12 April 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 Supplemental Budget FY2024-2025 Hearing SC City Council at 6:00 PM 6 7 8 9 10 11 12 Library Recreation and SC Planning Tourism Meeting at 5:00 Commission Meeting at PM 6:00 PM 13 14 15 16 17 18 19 SC EMC Meeting at 6:00 Budget Committee SC City Council at 6:00 PM Meeting for upcoming PM FY2025-2026 at City Hall at 11:00 AM 20 21 22 23 24 25 26 Easter Easter Monday Earth Day SC Planning Commission Meeting at 6:00 PM 27 28 29 30 Budget Committee Meeting for upcoming FY2025-2026 at City Hall at 11:00 AM 12/27/2024 Page 10 of 12 May 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 SC City Council at 6:00 PM 4 5 6 7 8 9 10 Cinco de Mayo Budget Committee SC Planning Meeting for FY2025- Commission Meeting at 2026 at City Hall at 11:00 6:00 PM AM 11 12 13 14 15 16 17 Mother’s Day SC EMC Meeting at 6:00 Library Recreation and Supplemental Budget PM Tourism Meeting at 5:00 FY2024-2025 Hearing PM SC City Council at 6:00 PM 18 19 20 21 22 23 24 SC Planning Commission Meeting at 6:00 PM 25 26 27 28 29 30 31 Memorial Day City Offices Closed 12/27/2024 Page 11 of 12 June 2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 SC City Council at 6:00 PM 8 9 10 11 12 13 14 SC EMC Meeting at 6:00 Library Recreation and SC Planning Flag Day PM Tourism Meeting at 5:00 Commission Meeting at PM 6:00 PM 15 16 17 18 19 20 21 Father’s Day Juneteenth City Offices Closed 22 23 24 25 26 27 28 SC Planning Commission Meeting at 6:00 PM 29 30 Tax Certification and Budget Due to the state and county 12/27/2024 Page 12 of 12