09052024 City County Regular Meeting

Agenda Shady Cove Regular City Council Meeting Thursday, September 5, 2024 6 PM Join Zoom Meeting https://zoom.us/j/9722923260?omn=93948141758 Meeting ID: 972 292 3260 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Announcements/Proclamations by Presiding Officer A. This meeting is being digitally recorded. B. Next City Council: September 19, 2024 at 6 PM (Council Chambers and Zoom) C. Next Planning Commission: September 12, 2024 at 6 PM, (Council Chambers and Zoom). D. Next Recreation & Tourism Commission: September 11, 2024 at 6:15 PM (Library). E. The next Emergency Management Commission: September 9, 2024 at 6 PM (Library). F. These meeting dates and times are subject to change. G. Public may comment on agenda items. Public must state their name, address and stand to discuss an issue. Issues must have a city-wide impact and not be personal issues. 5. Public Hearings 6. Public Comment on items on the agenda (other than public hearings) 7. Consent Agenda A. Minutes of 8/01/2024 B. Minutes of 8/15/2024 C. Bills Paid 8/10/2024 - 8/30/2024 total $2,930.67 8. Items removed from the consent agenda 9. Staff Reports A. Jackson County Deputy B. Fire Chief Travis Crume, FD4 C. Commission/Committee Reports D. City Administrator 10. New Business A. Appointments to Committees/Commissions - Action B. RVSS Amendment - Action 11. Old Business A. Follow up Letter to Governor and Marine Board from the City about the Jet Boat to be submitted as soon as possible. - Action 12. Written Comments on items not on the agenda 13. Council comments and Liaison reports 14. Adjournment 08/30/2024 Council Paket Page 1 of 42 council packet numbering differs from document page numbering  City of Shady Cove City Council Public Hearing & Regular Minutes Thursday, August 1, 2024, 6:00 PM Meeting was held at City Hall CALL TO ORDER Mayor Ball called the Regular City Council Meeting to order at 6:00 PM. The Pledge of Allegiance was recited. ANNOUNCEMENTS Roll Call Council Present: Mayor Ball, Councilor Nuckles, Councilor Hubbard, Councilor Mitchell Virtually Attending: Councilor Winfrey Staff Present: Michele Parry, City Administrator Mayor Ball made the announcements on the agenda. PUBLIC HEARING A. Public Hearing – State Revenue Sharing – Annual Budget for Fiscal Year 2024- 2025. The Mayor opened the public hearing at 6:04 p.m. and asked if there was any comment on the use of State Revenue Sharing Funds or the FY2024-2025 budget. There was no public comment. Mayor Ball closed the public hearing at 6:10 p.m. PUBLIC COMMENT ON AGENDA ITEM None 08/30/2024 Council Paket Page 2 of 42 council packet numbering differs from document page numbering  CONSENT AGENDA A. Minutes of 07/18/2024. Motion to Accept Minutes of July 18, 2024 Motion: Councilor Mitchell Second: Councilor Nuckles Motion Carried: 5-0 B. Minutes of 7/23/2024 Motion to Accept Minutes of July 23, 2024 Motion: Councilor Mitchell Second: Councilor Nuckles Motion Carried: 5-0 C. Bills Paid – 7/12/2024 – 7/25/2024 Motion to Accept Bills Paid - 7/12/2024- 7/25/20244 Motion: Councilor Mitchell Second: Councilor Hubbardd Motion Carried: 5-0 ITEMS REMOVED FROM CONSENT AGENDA None STAFF REPORTS Jackson County Deputy Report, done by Mayor Ball: Shady Cove has 2 new deputies. There were 200 Calls within city limits in the month of June and 178 calls within city limits for the month of July that included 2 fatalities and 6 calls that Eagle Point responded to as back up. Shifts are done on a rotating basis. The Oregon Department of Fire has declared extreme fire rules/restrictions. Jackson County is in extreme fire danger, ZERO activity shall be done in tall/dry grass/weeds. Only irrigated green grass can be mowed. Bringing the grass/weed abatement enforcement to a stop until the extreme fire declaration has been changed. Recreation and Tourism Commission- Mary Pulcini- The Summer Bash came in $300 / $450 under budget this year and was a huge success. There was increased volunteer participation, particularly from young members of the community. The digital sign worked nice and was appreciated for the updates. Appreciated the Fire Department with their help in the water fight. Reported how nice it is to have the support from the city council and city staff. 08/30/2024 Council Paket Page 3 of 42 council packet numbering differs from document page numbering Emergency Management Commission- Jay Taylor- Jay announced that remaining fire safety promotional materials would be provided to the Council for distribution. Councilor Nuckles explained the procedure for appointing new members to the Emergency Management Commission Planning Commission – John Edwards. There are 2 positions open, and they will be reviewing applications in their next meeting. The commission also planned to review various ordinances in upcoming meetings, considering potential changes to administrative research and fence height. They will be going over the organization of the city ordinances. including the importance of House Bill 3115, a legislation affecting the homeless and camping in Oregon. The Mayor urged everyone, including councilors, to familiarize themselves with this bill, highlighting its significant impact on Oregon compared to other states. City Administrator • Excited about the purchase of the 2.3 acres for a city park • Work will begin on North Clevland as soon as a schedule is received • Warranty work will begin on South Clevland in conjunction with North Clevland • The city was awarded $1.5 million for a water and housing project • Training for staff to handle increased workload Councilor Winfrey left the meeting due to internet connectivity issues at 6:43 pm OLD BUSINESS A. Update on the Audit a. The city is undergoing the 2022 audit, and the Mayor seeks to establish priorities and explore options for completing all identified tasks. b. A meeting is scheduled for September with the Auditor, RVCOG, City Staff, Mayor Ball, and Council President Kathy Nuckles to establish a timeline and commitment for completing all identified tasks. NEW BUSINESS 08/30/2024 Council Paket Page 4 of 42 council packet numbering differs from document page numbering A. Resolution 24-04 A Resolution of the City Council of the City of Shady Cove, Oregon Certifying that the City of Shady Cove Provides Four or More Municipal Services Enumerated in ORS 221.760(1). Motion to pass Resolution 24-04 A Resolution of the City Council of the City of Shady Cove, Oregon Certifying that the City of Shady Cove Provides Four or More Municipal Services Enumerated in ORS 221.760(1). Motion: Councilor Nuckles Second: Councilor Mitchell Motion Carried: 4-0 B. Resolution 24-05 A Resolution of the City Council of Shady Cove, Oregon Declaring the City of Shady Cove’s Election to Receive State Revenues Motion to pass Resolution 24-05 A Resolution of the City Council of Shady Cove, Oregon Declaring the City of Shady Cove’s Election to Receive State Revenues Motion: Councilor Mitchell Second: Councilor Nuckles Motion Carried: 4-0 C. Resolution 24-06 A Resolution of the City Council of Shady Cove, Oregon, Adopting the Fiscal Year 2024-2025 Budget Making Appropriations and Imposing and Categorizing Taxes Motion to pass Resolution 24-06 A Resolution of the City Council of Shady Cove, Oregon, Adopting the Fiscal Year 2024-2025 Budget Making Appropriations and Imposing and Categorizing Taxes with correction of August 2023 to August 2024 Motion: Councilor Nuckels Second: Councilor Mitchell Motion Carried: 4-0 D. Oregon State Fire Marshall Wildfire Grant Application for $75,000. An application has been submitted to the Oregon State Fire Marshall’s office for a $75,000 community fire reduction plan. The city will be focused on the 7 mobile home parks to create a buddy program and to coordinate efforts with the Emergency Management Commission to support a debris disposal day or chipper program to support each mobile home park creating and maintaining defensible space around buildings. Notification of the award will be in November 2024. E. Oregon Community Foundation Grant Application for $40,000 for city hall operational expenses for administrative costs. 08/30/2024 Council Paket Page 5 of 42 council packet numbering differs from document page numbering An application was submitted for grant funds to support administrative tasks in the City’s General Fund. Notification of the award will be in November 2024. F. Recommendation to hire an FTE City Recorder. Tabled until next City Council for a job description and pay scale. G. Business Oregon Contract SB 1530 Development of the City Drinking Water System grant for $1.5 m – Action. Motion to accept the Business Oregon Contract SB 1530 Development of the City Drinking Water System grant for $1.5 million dollars. Motion: Councilor Mitchell Second: Councilor Nuckles Motion Carried: 4-0 H. Priority List for the Planning Commission Councilor Nuckles outlined the priorities for the Planning Commission 1. Fencing Ordinance and better defining of ‘grade’ 2. Ordinance books clean up and the ongoing efforts 3. Ordinance Codification will be ongoing 4. Camping and Parking Ordinance in relation to HB3115 WRITTEN COMMUNICATION None. PUBLIC COMMENT ON NON-AGENDA ITEMS Robert (Bobby) Gannon 1. Riparian – Fence 2. RV & Boat Parked on landscape 3. Truck Park, No Plates, Flat Tires, and Garbage in the back He is going to do his part and requested the City Council do theirs in helping solve the issues. Sandra Barbra Starting attending council as a concerned citizen and grew to see a lot of gaps. She has come to appreciate the transparency, and the discussions and is extremely happy about the direction the city is going. 08/30/2024 Council Paket Page 6 of 42 council packet numbering differs from document page numbering  COUNCIL COMMENTS ON NON-AGENDA ITEMS Councilor Mitchell – Thanked everyone for coming and then went over the 2020 US Census because it is good information. The 2020 reported Shady Cove has a population of 3,119 people 1,627 households, and 709 families. The population density was 1,630 people per square mile. Councilor Hubbard – Would like to share thoughts that he put down on paper. Thanked everyone for attending and the importance of community involvement. Thanked Mary Pulcini for a great Summer Bash. Councilor Nuckles – No Comment Mayor Ball – Was very happy to have attended the Oregon Mayor’s Association Convention with the help of a scholarship offered by Legue of Oregon Cities. It was great to see other cities having issues. It doesn’t matter if there’s 50,000 citizens or 26, we all fall short. We mess up. We get back up and try to make a better city and community. The City of Independence and its Mayor were highlighted and the message he gave was to simply to do something rather than sit around and talk about it. Thank you to everyone and for the feedback. ADJOURNMENT There being no further business before the Council, Mayor Ball adjourned the meeting at 7:48 PM Approved: Attest: ___________________________ _________________________ Mayor Ball Michele Parry City Administrator Council Vote: Mayor Ball _____ Councilor Nuckles _____ Councilor Winfrey _____ Councilor Mitchell _____ Councilor Hubbard _____ 08/30/2024 Council Paket Page 7 of 42 council packet numbering differs from document page numbering  City of Shady Cove City Council Regular Meeting Minutes Thursday, August 15, 2024, 6:00 PM Meeting was held at City Hall and on Zoom I. CALL TO ORDER Mayor Ball called the Regular City Council Meeting to order at 6:00 PM. The Pledge of Allegiance was recited. II. ANNOUNCEMENTS Roll Call Council Present: Councilor Nuckles, Councilor Hubbard, and Councilor Mitchell, Councilor Winfrey Staff Present: Michele Parry, City Administrator Mayor Ball made the announcements on the agenda. Mayor Ball moved Southern Oregon Regional Economic Development Incorporated (SOREDI) presentation by Executive Director, Colleen Padilla from New Business. SOREDI has been serving Jackson and Josephine County’s economic development since 1987. With a staff of 6, SOREDI is 1 of 11 economic development districts serving 15 jurisdictions and 13 cities to advance business in Southern Oregon and foster economic vitality by helping companies and entrepreneurs launch, relocate, and prosper. What SOREDI Recruitment and Expansion can do for Shady Cove • Shady Cove is in an Enterprise Zone and SOREDI manages it • GAP Financing Program through Federal Government • Regional Innovation Hub • Work Force Housing Consortium • Region and Economic District • Grant Administration Discussed several projects Project Twinkie, Ashland – Croman Mill Site Project Murphy, Central Point – Amazon. October will hold an open house Project Monarch, Medford – Herb Pharm Project Bundle, Phoenix – Pacific Wall Systems Project Green, White City – Mycorrhizal Applications Project Adventure, Ashland – Heather’s Choice 08/30/2024 Council Paket Page 8 of 42 council packet numbering differs from document page numbering How can Shady Cove help SOREDI? Support, appreciate, recognize we are one Rogue Valley, be curious about business, refer businesses to SOREDI. III. PUBLIC COMMENT ON AGENDA ITEMS None. VI. CONSENT AGENDA Minutes of 08/01/2024tto reflect the approved August 1, 2024, Consent Agenda items, they are as follows: Motion to Accept Minutes of July 18, 2024 Motion: Councilor Mitchell Second: Councilor Nuckles Motion Carried: 5-0 Motion to Accept Minutes of July 23, 2024 Motion: Councilor Mitchell Second: Councilor Nuckles Motion Carried: 5-0 Motion to Accept Bill Paid Report of 07/12/2024 – 07/25/2024 Motion: Councilor Mitchell Second: Councilor Hubbard Motion Carried: 5-0 A. Minutes of 08/01/2024 – Tabled Untill Correctedd B. Bills Paid Report 07/26/2024 – 08/09/2024 Total $16,767.02 Motion to Accept Bill Paid Report Motion: Councilor Mitchell Second: Councilor Nuckles Motion Carried: 5-0 V. ITEMS REMOVED FROM CONSENT AGENDA None VI. STAFF REPORTS A. Jackson County Deputy – None B. Fire Chief Travis Crume, FD #4 – None. • Mayor will touch base to see if Chief Crume needs anything from the Council. 08/30/2024 Council Paket Page 9 of 42 council packet numbering differs from document page numbering C. Commission/Committee Reports Recreation and Tourism- Commissioner Pulcini • August 15, 2024 - cancelled due to air quality. • September 7, 2024 - 52nd Shady Cove Birthday Event, 3 pm – 6 pm: live music, family games, and sweets. • November 11, 2024 – Continental Breakfast and Flag raising ceremony. • December 7, 2024, Shady Cove Christmas Event and Tree Lighting. Motion to the City Council from Parks, Recreation, and Tourism To approve the purchase of eight (8), 5-foot x 8-foot USA flags $125.00 each for a total of approx. ~$1,000 to hang on the Shady Cove Bridge from Spring - Fall. Council discussion followed. Motion to support looking into pricing of eight (8), 5-foot x 8-foot USA flags $125.00 each for a total of approx. ~$1,000 to hang on the Shady Cove Bridge from Spring through Fall, then return to the City Council with actual costs. Motion: Councilor Mitchell Second: Councilor Winfrey Motion Carried: 5-0 Aside: The Council instructed Staff and Public Works to ensure the large tree next to the City Hall parking lot receives adequate watering. Additionally, they are to start reviewing the budget for Christmas lights for the tree. It was also requested that the lights be arranged horizontally around the tree, rather than running vertically up the trunk, to reduce the risk of tampering. Planning- Commissioner Edwards • They had a meeting Thursday, August 8th where we interviewed 3 candidates for the 2 openings on the Planning Commission. We will discuss and make a motion at our next meeting. • They reviewed the STR and Fencing Draft Ordinances and will be making recommendations in the upcoming weeks. • They are starting on the Camping Ordinance and HB3115 and will be addressing that in the upcoming weeks. • They have been working with Councilor Mitchell about codification. • They will have public hearings and will communicate dates and times at a later date Emergency Management Commission (EMC) – Commissioner Taylor • Attended the Summer Bash and handed out a “go book” • August 12, 2024, was cancelled. • Shady Cove EMC webpage has been updated with fire zones. • Wanting to digitize the ‘go book’ because of all the valuable information. Make sure information is current before turning over to Staff. 08/30/2024 Council Paket Page 10 of 42 council packet numbering differs from document page numbering City Administrator- Michele Parry City Hall has updated the large council chamber's bulletin board by painting it in chalk paint for better use for council and commissions. VII. OLD BUSINESS A. FTE City Recorder Job Description – Discussion / Action Council Discussion followed. The City Council directed the City Administrator, along with legal input, to draft for a Professional Services Agreement (PSA) to establish a clear framework for the organizing and managing of the city's records, documents, contracts, ordinances, and resolutions. The PSA will ensure a detailed description of the services to be provided, including that city recorder actions are properly executed, recorded, and accomplished. The agreement will also include communicating with the planning commission and city council to confirm that the legislative process and compliance adhere to all requirements. Applicants must have at least 2 years of experience as a professional municipal city recorder. B. Follow up Letter to Governor and Marine Board from the City about the Jet Boat to be submitted prior to the October 6, 2024 meeting.. Correction to the Minutes: The Marine Board meeting is October 2, 2024, not October 6, 2024.. The City Council is focused on ensuring the safety, well-being, and quality of life for both the businesses operating within Shady Cove and the tourists who visit our city. Councilor Mitchell: I learned from a State Agency representative that the decision to permit jet boats ultimately rested with a single individual on the Marine Board. Although I have not been able to identify this person, I was informed that the choice was made solely by one person. We have a right to know, because we have 200 properties in Shady Cove, that fronts the river. We have a lot of folks here that live on the river, including myself and a couple of the other people on the Council, and we need to be proactive. Tell them how we feel about that. I know that in various discussions with active groups. We need to be proactive and represent the citizens, especially, though on the river here to control this thing because they are really. I am disappointed with the county commissioners that they didn't even bother to contact us when this business is in our backyard, and they did not even ask us if we have an opinion. 08/30/2024 Council Paket Page 11 of 42 council packet numbering differs from document page numbering Councilor Nuckles: I listened to the Marine Board quarterly meeting that was just held, and they opened rulemaking to consider whether we should restrict what they call the Upper Rogue. During the meeting two of their board members were not in favor of the 15 horsepower, because it is a ban. They still feel that this river is multi-used and should remain multi-use. The fact that it is on record -- that they are saying that -- do we as the City of Shady Cove keep it multi-use but slow the speed down to no wake, 5 miles per hour, which keeps the river available to everybody. It is something to consider. Because it must be significant for the Marine Board to do a ‘ban’ of something. I think that in addition to the letter, we should request to be included as stakeholders. We have a vested interest in the Rogue River, which is crucial to Shady Cove’s economy, residents, and visitors. We deserve the opportunity to speak at the public forum and the October quarterly meeting, so the city can directly present its views to the Marine Board. Councilor Hubbard: I agree with everything that is being said. And then there's terminology, whether it is a ban on horsepower or just a limit on horsepower. I think to me a limit on horsepower is really a ban. I’ve observed that each year our businesses are increasingly busy, meaning there are more people on the river than ever before. If an incident were to occur, it could negatively impact tourism. The introduction of jet boats will alter this dynamic, affecting our economy, visitors, and overall tourism. Councilor Winfrey: We are stakeholders, our economy, our visitors and tourism all depend on the safety of the river. If we allow jet boats to buzz around up here, then it will negatively affect our businesses and economy. • The City Council directed the City Administrator to work on having the City of Shady Cove become a member stakeholder on the Marine Board. • The City Council directed Councilor Nuckles to start a rough draft letter. C. Public Safety Siren Alert System. Mayor Ball asked for the Council to place the Public Safety Siren Alert System on the back burner until either FEMA become involved with the funding or interagency agreements – Jackson County Emergency management, Jackson County Sheriff’s office and our local fire district -- are created or that those agencies trigger the system being developed and funded. 08/30/2024 Council Paket Page 12 of 42 council packet numbering differs from document page numbering Motion to table the Public Safety Siren Alert System until the City knows that they have the resources to do something like this and the interagency agreement to accomplish it as well. Motion: Councilor Nuckles Second: Councilor Mitchell Motion Carried: 4-1 D. Commission / Committee Appointments Note: Emergency Management Commission make sure you meet with the applicant and make a motion to recommend to the City Council. Council Direction to Committees and Commissions The Council requests that any appointment recommendations from our Committees or Commissions be handled as follows: each Committee or Commission should interview the applicants or candidates, make a motion to accept the selected candidate, vote on the motion, and then present the recommendation to the City Council. Mission statements to be updated. VIII. NEW BUSINESS A. SOREDI Executive Director, Colleen Padilla – Presentation Moved to after the Agenda Announcements. B. Council Rules and Regulations Mayor Ball brought back into focus how we run the Council meetings and Council agendas. • Liaison Roles: not to direct the boards. The Council needs to be careful not to direct the decisions. The liaison can correct if there is something procedurally incorrect. • Agendas need to be abided by the rules better. • Revisit some of the rules that do not make sense. C. Emergency Management Commission (EMC) • Zone charts and map are now on the city’s website. • Looking for training opportunities. • Workshop for Council and EMC to outline what is expected. • What training will be required for certification. • What are other cities doing with their Commissions? Staff to coordinate a workshop with EMC with a date and time at URCC or Library. Motion to extend the meeting to 8:15 pm. Motion: Councilor Nuckles Second: Councilor Mitchell Motion Carried: 5-0 08/30/2024 Council Paket Page 13 of 42 council packet numbering differs from document page numbering  VIII. WRITTEN COMMUNICATION Don Sherwood would like to donate to the city a park bench in memory of his wife who passed away recently. Is there a process on how to do that, are there regulations and where might it be placed? I would like some basic facts to move forward with the donation. Direction for staff to create a donations program through Recreation and Tourism to include bench styles, locations, materials and installation. Sandra Barber is concerned about fire alerts going out to citizens when there are not reliable cell phone towers and loss of connectivity. Mayor Ball – the city needs to have a seat at Jackson County Fire and figure out who will be attending the meetings. Jay Taylor - Announced ODF (Oregon Department of Forestry) will be accepting public comment from July 18 to Aug. 18 for wildfire hazard and wildland-urban interface maps. When the comment period is complete, ODF and OSU will evaluate all public comments to see whether map changes are warranted. The response comes from Senate Bill 762 to modernize and improve wildfire preparedness. Note that Shady Cove is listed as a high- risk fire area. IX. PUBLIC COMMENT ON NON-AGENDA ITEMS None X. COUNCIL COMMENTS ON NON-AGENDA ITEMS A. Councilor Winfrey - Expressed gratitude to everyone for attending and mentioned that it was a pleasure to be present at the Council meeting in person rather than participating via Zoom. Highlighted that the "Christmas in July" event was held in honor of Mr. Sherwood’s late wife. Also, reminded everyone that on Saturday, beginning at 9 AM, a yard sale will feature the continued sale of Mr. Sherwood’s late wife’s Christmas items, which make for absolutely beautiful gifts. B. Councilor Nuckles – Expressed heartfelt thanks to Mr. Sherwood for his generous offer to donate a bench to honor his late wife, acknowledging how meaningful and special this gesture is. C. Councilor Mitchell - Thanked everyone for coming. September 4, 2024, at 1 PM at the Medford Library is a program called Windows in Time. The September event will be Shady Cove: A Continental Life on the Upper Rogue. It is an hour-long program. D. Mayor Ball – Thank you for coming and enduring the long meeting. A quick note: please keep Councilor Mitchell in our prayers that his eye surgery will correct some of his issues with his vision and that the surgeons’ hands will be guided. 08/30/2024 Council Paket Page 14 of 42 council packet numbering differs from document page numbering Thank you everyone for coming. ADJOURNMENT There being no further business before the Council, Mayor Ball adjourned the meeting At 8:08 PM. Approved: Attest: ___________________________ _________________________ Mayor Ball Michele Parry City Administrator Council Vote: Mayor Ball _____ Councilor Nuckles _____ Councilor Winfrey _____ Councilor Mitchell _____ Councilor Hubbard _____ 08/30/2024 Council Paket Page 15 of 42 council packet numbering differs from document page numbering City of Shady Cove Paid Invoice Report Page: 1 Check issue dates: 8/10/2024 - 8/30/2024 Aug 30, 2024 12:59PM Report Criteria: Detail report type printed Vendor Invoice Invoice Invoice Discount Check Check Check Number Name Number Description Seq Date Amount Amount Amount Number Issue Date 27 Caselle, Inc. 135010 Additional user from 8/1/20 1 08/01/2024 550.00 .00 550.00 51360 08/14/2024 Total 27: 550.00 .00 550.00 268 Project A, Inc. 24-909 Word Press Development a 1 07/15/2024 50.00 .00 50.00 51364 08/14/2024 Total 268: 50.00 .00 50.00 430020 Confident Staffing, Inc. 50408 P. Lybarger seasonal work 1 08/04/2024 486.96 .00 486.96 51361 08/14/2024 50427 P. Lybarger seasonal work 1 08/11/2024 486.96 .00 486.96 51361 08/14/2024 Total 430020: 973.92 .00 973.92 430097 Pulcini, Mary 08142024 Summer Bash July 2024 1 08/01/2024 582.55 .00 582.55 51365 08/14/2024 Total 430097: 582.55 .00 582.55 430119 Kovac, Paulette 08142024 Summer Bash 2024, Shad 1 08/01/2024 124.20 .00 124.20 51363 08/14/2024 Total 430119: 124.20 .00 124.20 430120 All Well & Pump Service LL 7490 22023 Hwy 62 Great 35, B 1 08/03/2024 650.00 .00 650.00 51359 08/14/2024 Total 430120: 650.00 .00 650.00 Grand Totals: 2,930.67 .00 2,930.67 08/30/2024 Council Paket Page 16 of 42 council packet numbering differs from document page numbering  Jackson County Sheriff's Office No Debris Burning Smoking in designated locations, vehicles on improved roads and boats in the water Campfires in designated locations Appliances using bottled fuels allowed No Fireworks No exploding targets, tracer ammunition or sky lanterns No mowing of dry, cured grass 10 am to 8 pm No power saws 10am to 8pm Equip each power saw with a shovel and fire extinguisher or gallon of water Provide a 1-hour fire watch after the use of each power saw No cu ng, welding or grinding 10am to 8pm Cu ng, welding or grinding must be done in a clear area with a water supply Electric fences must be UL approved No off-road driving All vehicles must have a shovel and fire ex nguisher or gallon of water. ATV's and motorcycles must be equipped with a fire ex nguisher Any other spark emi ng internal combus on engine not specifically men oned is prohibited 10am to 8pm Fire Danger Adjec ve Class is as follows: Low= Green: Ac vity permi ed all day Moderate= Blue: Ac vity permi ed un l 1:00 p.m. and a er 8:00 p.m. High= Yellow: Ac vity permi ed un l 10:00 a.m. and a er 8:00 p.m. Red= Extreme: Ac vity prohibited CSD Karissa Weast Jackson County Sheriff’s Office Patrol Division 5179 Crater Lake Highway Central Point, Oregon 97502 weastks@jacksoncounty.org Office: (541) 774-6800 Fax: (541) 776-7060 Dispatch: (541) 776-7206 08/30/2024 Council Paket Page 17 of 42 council packet numbering differs from document page numbering SHADY COVE City of Shady Cove Planning Commission Mayor Ball and Counsel of the City of Shady Cove, Oregon, During our Planning Commission meeting on August 22, 2024 motions were made and votes were recorded to fill two open Planning Commission seats. Regarding Planning Commission Position number 4, through June 30, 2028 I recommend Conrad Patreo. To fill Planning Commission Position number 3, through June 30, 2025 I recommend Stephanie Willis. Respectfully, John Edwards Shady Cove Planning Commission Chairman 08/30/2024 Council Paket Page 18 of 42 council packet numbering differs from document page numbering 08/30/2024 Council Paket Page 19 of 42 council packet numbering differs from document page numbering 08/30/2024 Council Paket Page 20 of 42 council packet numbering differs from document page numbering  CITY OF $HAO'I' COVE • tli hwa,· 62 • P.O 6-01� l]iQ • Sr.edy Co\'e OR Phcne: 5-H 878.2225 • Fe,e S41.a1s.i226 APPLICATION fOR COMMISSION OR COM MITTEE P ...�: A:�t- I> ii , r 1 .; 2 July 2024 Planning Commission •,-3''lf' Conrad Patrao Shady Cov OR :: n 97539 ! . 1 .. o,c1al Worker ctose to 3 � ·ars .- j" close to J·years I , • Only evenings � � M backgro • rt I utban plannlh n1�nage and analyze c s b lf'd· n and com· city d p 1r1st111�111 lft:ITJhes 08/30/2024 Council Paket Page 21 of 42 council packet numbering differs from document page numbering 08/30/2024 Council Paket Page 22 of 42 council packet numbering differs from document page numbering  Lw L1 !I r�LJUi CITY OF SHADY COVE h I ' ? I 22451 Highway 62 • P.O. Box 1210 • Shady Cove, 9 • t; 7 53 Phone: 541.878.2225 • Fax: 541.878.222 ,J' N 2 ��h !] Dl/\/CJ APPLICATION FOR COMMISSION OR COMM rtE·E -- - •.==-1 PLEASE PRINT Pos1noN APPLIED FOR: Emergency Management APPLICANT INFORMATION Mailing Address: City: State: Zip: Home Phone: 530 J.}11.;; 3&!.{L 7 Cell Phone: E � ���ress: n frJO.A ·t1Y) ll _ ,.. q&oo :3 e. m ':? () .! .W:1YJ Current Occupation: L/re 1l - (), 1/n... 1 J,,ll L, C' /l (If erired or unemployed, state �-;;g:,.,.-�el or Jr,,�p oless/6n.l/'--"./ r 1-, .,. ./1 : � _ _ .::,..f::A.j-0, -/ Hew long have you lived in Shady Cove? � /1 ..,J -, J!.£l_. Y3 How long ha e �ou �ived in Jackson Count�? � 5"__ .lj lfl-.%3_ Are you available to attend both daytime and evening meetings when necessary? \./ .e)!. • - Are you an employee of the City of Shady Cove, an occasional or potential contract employee, or do you have any other real or potential conflict of interest in working or serving in this capacity? _ D Yes ,!No._ If yes, please describe: QUALIFICATIONS . I believe that I am qualified for and should be considered for the above position(s) for the following reasons (continue on next sheet if necessary): .. b.ac, 1 OF 2 08/30/2024 Council Paket Page 23 of 42 council packet numbering differs from document page numbering 08/30/2024 Council Paket Page 24 of 42 council packet numbering differs from document page numbering  SHADY COVE FRANCHISE AGREEMENT AMMENDMENT #2 THE PARTIES undersigned, the City of Shady Cove (City) and ROGUE VALLEY SEWER SERVICES (RVSS), entered into a Sewer District Franchise Agreement dated October 16, 2018. Said agreement included a provision requiring the City to provide billing services for RVSS within the City of Shady Cove. In exchange for billing services, RVSS would compensate the City a total of $50,000 per year, which would be increased by a maximum of 3% per year. During fiscal year 2023-2024 the City did not collect the proper amount of sewer revenue, resulting in an underpayment to RVSS. The compensation for billing services has never been increased, resulting in an underpayment to the City. The City and RVSS do hereby agree that the underpayments to both parties are equivalent and acknowledge that it is in the best interests of both parties to amend the agreement as follows: Section 18. City Billing Services: This section shall be amended to read as follows: The City will continue to provide billing services for RVSS for all customers for sewer service. All proceeds received for supplying sewer service shall be paid over to RVSS by the 10th of the month following receipt. RVSS shall remit back to City the franchise portion(s) thereof within 30 days of receipt from City. RVSS shall pay City as compensation for billing services as follows: Fifty thousand dollars ($50,000) on or before October 15, 2024. Fifty five thousand dollars ($55,000) on or before October 15, 2025. On or before October 15 of each year thereafter for said billing services. Said sum shall be automatically increased each year by three percent (3%) per year. RVSS shall pay to City a sum equal to the amount of the debt service payments on Sewer Bond #1 (see Section 19). Payment will be made a within 10 days of notification by the City that payment is due. Delinquent Accounts: The City shall certify all accounts that are 60 days past due or more to the Jackson County Assessor annually in accordance with ORS 454.225. The City shall provide RVSS with a copy of the certification list submitted to the Jackson County Assessor. 08/30/2024 Council Paket Page 25 of 42 council packet numbering differs from document page numbering Proceeds from accounts certified to the County shall be paid to RVSS in the same manner as other sewer billing proceeds. Except as amended herein said agreement shall continue in effect. Dated this 5th day of September , 2024 Jon Ball, Mayor, Shady Cove Kay Harrison Board Chair Rogue Valley Sewer Services 08/30/2024 Council Paket Page 26 of 42 council packet numbering differs from document page numbering September 5, 2024 TO: Oregon State Marine Board CC: Oregon Department of State Lands Oregon Department of Fish and Wildlife Oregon Parks and Recreation Department Governor Tina Kotek SUBJECT: Upper Rogue River The City of Shady Cove is appealing to the Oregon State Marine Board and associated State Organizations for speed controls (through prevention or restriction) on the Rogue River from Shady Cove to the dam at Lost Creek Lake (referred hereafter as the Upper Rogue River North Segment). Unrestricted speed on this section of the river is dangerous to the countless non- motorized users that dominate this section of the river; it is a threat to the City’s economy; and it pulls into question the City’s State mandated Riparian Ordinance. In July 2023, the Mayor of Shady Cove submitted a letter to Governor Kotek expressing the concerns Shady Cove has regarding jet boats on its section of the Rogue River. In response, the Governor launched a series of public forums hosted by the Oregon’s Kitchen Table, all of which representatives of Shady Cove attended. Following these sessions, the Oregon State Marine Board added this topic to its July 2024 agenda. At this meeting, it was agreed to open rulemaking. It is to this process that this letter is directed. The Rogue River runs lengthwise through the heart of Shady Cove from top to bottom. Our identity is defined by this river; our economy depends on this river; our State mandated Riparian Ordinance is because of this river; and our residents and visitors expect and depend on the relative safety of this river. For these reasons, Shady Cove considers itself a Stakeholder in this segment of the river, and so it is requested that our concerns be considered in this role. As stated in our July 2023 letter, jet boats on the Upper Rogue River North Segment threaten all of the items that form this City’s foundation: our large and ever growing non-motorized boating/rafting/floating community; our fragile riparian ecosystem; our salmon spawning grounds; our rural setting, and our economy. 08/30/2024 Council Paket Page 27 of 42 council packet numbering differs from document page numbering On August 4th 2024, our position was strengthened when the inevitable happened. A jet tour boat and a private jet boat collided on the Rogue River in Josephine County, resulting in injuries. Regardless of fault, it can no longer be ignored that high speeds on the narrow, rocky and twisting Rogue River is dangerous. What happened in Josephine County must not happen in Shady Cove. Had this accident involved a raft, the results could have proven fatal. Though the City would love to see a complete ban of jet boat activity on the Upper Rogue River, we do acknowledge that the river is owned by the people and therefore the Oregon State Marine Board’s goal of keeping it multi-use to the greatest extent possible is justified. That said, multi-use should not automatically imply use without bounds. Most Oregon waterways have slow speed limits around docks, marinas and congested and/or dangerous areas; and many waterway segments restrict jet boats altogether. Shady Cove argues that the Upper Rogue River North Segment qualifies for this same consideration. Therefore, Shady Cove emphatically requests that the Oregon State Marine Board eliminate the threat of high speeds on the Upper Rogue River North Segment either through a 15hp engine maximum (preferred), or a 5mph speed limit. At a minimum, Shady Cove will argue for this restriction within City limits; And though Shady Cove has no basis of jurisdiction outside of its boundaries, the City likewise requests that this same restriction be imposed north of Shady Cove to the dam at Lost Creek Lake where most of the rafting/floating/fishing trips begin, and where spawning beds abound. Jet boats are already entrenched on the Rogue River south of Shady Cove. This is not Shady Cove’s concern. Preventing harm to our residents, visitors, riparian areas and economy, however, are absolutely our concern and duty. Keeping boating speeds low on the Upper Rogue River from Shady Cove north is necessary for Shady Cove to fulfill that duty. Thank you for your consideration. Respectfully on Behalf of the City of Shady Cove City Council: ___________________________________ Jon Ball, Mayor 08/30/2024 Council Paket Page 28 of 42 council packet numbering differs from document page numbering  The Value of a Regional Economic Development Agency “The secret to success is constancy of August 15, 2024 purpose.” Shady Cove City Council Benjamin Disraeli - 08/30/2024 Council Paket Page 29 of 42 council packet numbering differs from document page numbering  SOREDI Purpose Mission: Advance business in Southern Oregon to foster economic vitality by helping companies and entrepreneurs launch, relocate, and prosper. Focus: Traded-sector companies but…every business matters! Vision: Become the most business-friendly region on the west coast (in a State that is unfortunately NOT considered business friendly by manufacturers) Chartered in 1987 08/30/2024 Council Paket Page 30 of 42 council packet numbering differs from document page numbering  A Bit of History 1987 – SOREDI created by 4 founding fathers to become the region’s economic development agency 1989 – Southern Oregon Economic Development District (SOEDD) created as the designated EDA district (about 400 nationwide) 1992 – SOREDI and SOEDD merged 1994 – SOREDI began operating various revolving loan programs, Chartered in 1987 seeded by EDA, USDA, Business Oregon/Regional Investment Boards and private sector investors 2019 – Updated our region’s 2020-2025 CEDS (EDA required), staff restructure to better respond to and understand business needs 2020-2023 – Disruption and a long exercise in pivoting, remaining nimble and keeping business needs front and center! 2024 – Back to full staff of 6 professionals serving businesses. 08/30/2024 Council Paket Page 31 of 42 council packet numbering differs from document page numbering  Regional Agency and District • Serving 15 jurisdictions in two counties, Today – now in • Operating on a $860k budget*, our 38th year of • Getting good stuff done with 6 “wildly- serving Southern serious about ALL business” staff members, Oregon . • Experiencing more expectations than which we have capacity to respond, • Learning to painfully say no. 08/30/2024 Council Paket Page 32 of 42 council packet numbering differs from document page numbering  Reinvesting in SOREDI Staff Capacity  SOREDI Articles of Inc. The SOREDI Board approved a strategic $300,000 Purpose 2.2 (a) reinvestment of SOREDI Reserves to bring staff back up to 6 full time professionals and get back to business! Encouraging industrial enterprises to locate new facilities or expand existing facilities within Jackson and Josephine Counties in order to strengthen and diversify the area economy… 08/30/2024 Council Paket Page 33 of 42 council packet numbering differs from document page numbering  Reinvesting in the Business Community in FYE24 and Helping them Grow!  SOREDI Articles of Inc. Purpose 2.2 (a)  Increase business engagement to identify needs, provide resources Encouraging industrial  Provide grant administration/fiscal services enterprises to locate new for business-focused, pertinent needs facilities or expand existing  Southern Oregon Innovation Hub - $225K facilities within Jackson  HB3395 Workforce Housing – $399K (FYE25-27) and Josephine Counties in order to strengthen and  Align with the region’s comprehensive diversify the area strategy and SOREDI charter economy…  Manage enterprise zone(s) and pursue statutory fee  Build loan program portfolio and membership  Expand private sector membership base 08/30/2024 Council Paket Page 34 of 42 council packet numbering differs from document page numbering  Recruitment and Expansion  SOREDI Articles of Inc.  Project Twinkie, Ashland – Townmakers development project for the Croman Purpose 2.2 (a) Mill Site. September 2021. Participated in town halls, Ashland City Council study session in October 2022. SOREDI has reached out to a few prospective large users on their behalf to check interest, included site in some recruitment leads, Encouraging industrial facilitated conversation with multiple local employers to held understand enterprises to locate new housing needs. This project is still in progress awaiting DEQ NFA determination. facilities or expand existing Here in the region again, first week of August 2024. facilities within Jackson and Josephine Counties in order • Project Murphy, Central Point – Amazon to strengthen and diversify the area economy… Distribution & Fulfillment Center. Nearly 90,000 s/f, 100-200 jobs expected. Electrical vehicle charging stations. Certificate of Occupancy received this week, July 15, 2024. • Project Monarch, Medford – Local Expansion of Herb Pharm. New shipping and administration in proximity to regional airport. Ribbon Cutting, September 20, 2023, 1 pm. Over 220 regional employees. CEO lives in Ashland. 08/30/2024 Council Paket Page 35 of 42 council packet numbering differs from document page numbering  Recruitment and Expansion • Project Bundle (Pacific Wall Systems), Phoenix – Lead from interim Ashland City  SOREDI Articles of Inc. Manager, Gary Milliman, as this project was interested in the Croman Mill Site. Purpose 2.2 (a) Local Expansion, panelized wall systems. Formerly located in Central Point and now leasing property formerly occupied by Boise Cascade, effective July 1. Encouraging industrial Additional investments expected on site. Also has received a grant from the Oregon Legislature for modular housing projects. Ribbon cutting, November 13. enterprises to locate new facilities or expand existing facilities within Jackson and • Project Green (Mycorrhizal Applications), White City – Local Expansion. Bio- Josephine Counties in order technical science industry, building new plant. Groundbreaking September 21, 4 to strengthen and diversify pm. $20 million investment, 22 jobs, 35,000 s/f to start. the area economy… • Project Adventure (Heather’s Choice), Ashland – Food manufacturer relocation from Alaska. Has signed a lease for the former Maranatha Nut Butter facility, now revisited structure of business to potentially be a co-packing facility to serve other dehydrated food companies. 15-20 jobs over time. $1.2 million investment for Heather’s. Enterprise Zone Applicant, expected to be in operation, in 2024. Also, building owner is a prospective gap-financing loan client. 08/30/2024 Council Paket Page 36 of 42 council packet numbering differs from document page numbering  SOREDI Gap Financing, Since 1994  The Business Development Revolving Loan Fund was seeded in 1994 with  INITIATIVE 2. INNOVATION EDA and USDA funds. Over $23 million lent to date to over 260 clients. AND ENTREPRENEURSHIP Leverage regional assets  Currently over 30 active loans, $4.18 million lent to strengthen the innovation and  Metric is jobs created and retained. entrepreneurship ecosystem in Southern Oregon.  SOREDI loan funds have fully revolved and SOREDI does not have any debt to the federal government. 08/30/2024 Council Paket Page 37 of 42 council packet numbering differs from document page numbering  Southern Oregon Innovation Hub  $225,000 implementation grant from Business Oregon to SOREDI to  INITIATIVE 2. INNOVATION serve as the fiscal manager of Southern Oregon Regional Hub project. AND ENTREPRENEURSHIP  12-member Governance Committee of entrepreneurial service organizations (sub-committee of SOREDI) has formed and will interview Leverage regional assets three Innovation Ecosystem Steward candidates on July 17, 2024. to strengthen the  Committee includes cross-county representation of agencies and innovation and entrepreneurs entrepreneurship  Vision: “The Rogue Valley Innovation Hub connects entrepreneurs ecosystem in Southern from different areas to collaborate, exchange ideas, and build a Oregon. brighter future together. “  Primary Goals: 1) Build a hub – by establishing a unified, coordinated team platform 2) Support Collaborative programming 3) Harness collective resources 4) Recognize and build upon success 08/30/2024 Council Paket Page 38 of 42 council packet numbering differs from document page numbering  Supporting Existing Companies & Partners • May – August, 149 connections made!  SOREDI Articles of Inc. • Pandemic/fire relief grants $7.1 m to 557 businesses Purpose 2.2 (a) • OSF Support Letter Yields $2.56m • Josephine Community Library Support Letter, $50k Encouraging industrial enterprises to locate new facilities or expand existing facilities within Jackson and Josephine Counties in order to strengthen and diversify the area economy… 08/30/2024 Council Paket Page 39 of 42 council packet numbering differs from document page numbering  Uncommon Interactions… more common Southern Oregon Association of Physicians and Partners (SOAPP) INITIATIVE 3. TALENT  Healthcare is our region’s top industry Invest in the ecosystem that  Group of current regional physicians and providers working together on attracts, equips, and retains a messaging and efforts to recruit new medical professionals to the strong pipeline of talent to region. meet the long-term needs of  Talent is the key factor in business development and part of our One current and future employers. Rogue Valley Strategy 08/30/2024 Council Paket Page 40 of 42 council packet numbering differs from document page numbering  Uncommon Interactions… more common  SOU, RCC and OIT tours held in 2023 with educators and partners to INITIATIVE 3. TALENT connect curriculum to business needs. 3.2. Regularly convene an education  SOREDI partners with Rogue Workforce Partnership and Southern committee with K–12, community colleges, and universities to address Oregon ESD for 5-6 industry tours annually which provides educational attainment and labor complimentary seats to educators. participation. Ensure students are prepared to enter the workforce and aware of opportunities and career  Next industry tour is July 25 – Rogue Creamery Dairy, Weekend Beer, pathways within the region. Focus on Herb Pharm, Pallet Wine – already sold out!! science, technology, engineering, arts, and mathematics (STEAM) initiatives (strategy 3.4.2). 08/30/2024 Council Paket Page 41 of 42 council packet numbering differs from document page numbering How can you partner in our region’s economic vitality?  Support SOREDI as the region’s economic development agency.  Appreciate the beauty and unique qualities that the entire the region has to offer!  Recognize we are One Rogue Valley and celebrate small and large business successes in every community.  Be curious about business and ask them what we can do to make Southern Oregon more business- friendly.  Refer businesses to SOREDI and/or a Chamber of Commerce for help in expanding, relocating, or finding the resources they need . Questions? Colleen Padilla, Executive Director – colleen@soredi.org 08/30/2024 Council Paket Page 42 of 42 council packet numbering differs from document page numbering