12052024 Shady Cove City Council Regular Meeting

Agenda Shady Cove Regular City Council Meeting Thursday, December 5, 2024 6 PM Join Zoom Meeting https://zoom.us/j/9722923260?omn=93948141758 Meeting ID: 972 292 3260 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Announcements/Proclamations by Presiding Officer A. This meeting is being digitally recorded. B. Next City Council: December 19, 2024 at 6 PM (Council Chambers and Zoom) C. Next Planning Commission: December 12, 2024 at 6 PM, (Council Chambers and Zoom). D. Next Recreation & Tourism Commission: December 11, 2024 at 5:00 PM (Library). E. Next Emergency Management Commission: December 9, 2024 at 6 PM (Library). F. December 7, 2024, City of Shady Cove Holiday Tree Lighting with Santa and Friends, 4:00 pm – 6:00 pm, Tree Lighting at 5:30 pm. G. These meeting dates and times are subject to change. H. Anyone wishing to address the City Council concerning items of interest may do so. The person addressing the Council must complete a Public Comment Card and submit it to the City Administrator prior to the meeting. All remarks will be addressed to the whole City Council and limited to 3 minutes per person. Public Comments may also be submitted by email to the City Administrator, at mparry@shadycove.org, no later than 4:00 PM the day of the meeting. The Council reserves the right to delay any action, if required, until such time as they are fully informed on the matter. 5. Public Hearings 6. Public Comment on items on the agenda (other than public hearings) 7. Consent Agenda A. Minutes of November 21, 2024. B. Bills paid November 1, 2024, to November 30, 2024 total $589,528.44. 8. Items removed from the consent agenda 9. Current Grants Updates A. $1.5 million drinking water grant – 150-acres water right letter sent asking for an application; Amendment No. 1 approved by Business Oregon. B. Transportation grant –December 10, 2024. 10. Staff Reports A. Commission/Committee Reports B. City Administrator 11/29/2024 Page 1 of 16 of Council Packet Council Packet numbering differs form document page numbering 11. New Business A. RESOLUTION 24-14 A RESOLUTION OF THE CITY OF SHADY COVE, OREGON, AUTHORIZING THE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO SUPPORT ELIGIBLE PROJECTS AND COMMUNITY INITIATIVES. B. Park closed escrow C. Mayor going to City Day at the Capital hosted by LOC 12. Old Business 13. Written Comments on items not on the agenda 14. Council comments and Liaison report 15. Adjournment Approved Attest ______________________________ ____________________________ Mayor Ball Michele Parry, City Administrator Council Vote: Mayor Ball Councilor Nuckles Councilor Winfrey Councilor Mitchell 11/29/2024 Page 2 of 16 of Council Packet Council Packet numbering differs form document page numbering  Minutes Shady Cove Regular City Council Meeting Thursday, November 21, 2024 6 PM 1. Call to Order Mayor Ball called the Regular City Council Meeting to order at 6:00 PM. 2. Roll Call Council Present: Mayor Ball, Councilor Nuckles, Councilor Mitchell, and Councilor Winfrey. Fire Chief Crume Staff Present: Michele Parry, City Administrator 3. Pledge of Allegiance The Pledge of Allegiance was recited. 4. Announcements/Proclamations by Presiding Officer Mayor Ball made the announcements on the agenda. 5. Public Hearings 6. Public Comment on items on the agenda (other than public hearings) 7. Consent Agenda Motion to accept the minutes of November 7, 2024. There is no financial. Motion: Councilor Mitchell Second: Councilor Nuckles Motion Carried 4-0 8. Items removed from the consent agenda. None 9. Current Grant Updates A. Transportation Grant kicks off planning on Dec. 10, 2024 B. Water System Grant Amendment No. 1 has been fully executed. 10. Staff Reports A. Fire District No 4 – Chief Crume we have the children’s Christmas party happening on December 14, 2024, from 3:00 pm – 5:00 pm at the Shady Cove school gym. We received a $75,000 grant from the Oregon State Fire Marshall’s Office. The funding will be used to create a Firewise garden and to implement a voucher system. Additionally, we plan to integrate this initiative with our existing funding for the CWPP program, which supports home assessments. Currently, this program is active and provides free home assessments. After completing the assessment, we 11/29/2024 Page 3 of 16 of Council Packet Council Packet numbering differs form document page numbering  develop a tailored work plan for each homeowner. We also offer free resources to assist with the implementation of recommended measures. We conduct property inspections and develop work plans for homeowners. If eligible, participants can receive a voucher of up to $500 to purchase plants. They can also visit our property to see the plants in a natural setting, offering a chance to visualize how they might look on their own land. Whether or not you have a green thumb, we can guide you through the process. Additionally, our board has approved going out for a tax levy in May. We are currently operating on a 99-cent tax levy, which was first instituted in 2015 and renewed since then. The renewal is up next year, and the board plans to propose a new rate of $1.10—an 11-cent increase. This adjustment is necessary to meet budget demands, as we have not requested an increase in a decade. Lastly, with winter driving conditions upon us, check weather conditions before you travel, carry chains, a blanket, and water please stay safe and exercise caution on the roads. B. Planning Commission - John Edwards Last week, we held a Planning Commission meeting and are currently in the middle of reviewing our camping ordinances. We are evaluating them to identify areas for updates and potential additions. The Mayor and I also had a Zoom meeting with the Wrong Retreat this week, where we were able to secure some progress. Additionally, we have a tour scheduled for tomorrow. I’ve also been in discussions with contacts from the Council for Simple Point. While Simple Point is a larger and more established community, they have implemented measures aligned with the state mandate for hospitals. We are looking to gather insights from their experiences and those of other similar communities, such as River, to guide our efforts. We will continue this work during our upcoming investor meeting. With hearings scheduled soon, we plan to address these matters in our next meeting as we prepare for the new year. C. Emergency Management Commission (EMC) – Nancy Marting We are actively working to update the 2012 Emergency Operations Plan (EOP) by consolidating scattered documents into a more concise and accessible binder for city administrators. This streamlined version will make critical information easier to locate during emergencies. Additionally, we are developing individual action plans for several types of emergencies, using ICS (Incident Command System) guidelines to outline responsibilities and procedures. We are also assessing potential locations for an Emergency Operations Center (EOC), with the URCC and library being considered alongside City Hall. While City Hall and the URCC have backup generators, the library does not, but we are exploring grants for a portable generator as a contingency. To improve emergency preparedness, we are discussing necessary supplies such as laptops for storing digital documents, satellite phones, and two-way communication devices. These 11/29/2024 Page 4 of 16 of Council Packet Council Packet numbering differs form document page numbering  tools aim to address communication gaps observed during past emergencies, such as during water-related incidents. By improving connectivity between field teams and command centers, we can ensure smoother operations and better coordination. We are also considering quieter locations for incident management to avoid disruptions caused by routine city business at City Hall. Our goal is to create a well-thought-out, user-friendly plan that adheres to ICS objectives and provides clear guidance for incident commanders. By starting with simple objectives tailored to specific types of emergencies, we aim to give leaders the tools they need to adapt effectively. We will also collaborate with local law enforcement and fire departments, particularly the chief, after the holidays to align strategies. This collective effort is critical for building a comprehensive and actionable emergency plan that supports the community during crises. D. Recreation and Tourism - Councilor Nuckles During the November 13th meeting, the Recreation and Tourism Committee made a motion to lead a new Halloween event called "Spirit of Fall." Traditionally, the city has only decorated the bridge in the fall, but the success of the city’s trunk-or-treat event impressed the committee. They decided that city staff shouldn’t bear the responsibility of organizing such events and offered to take the lead. Their goal is to keep the event manageable while taking the burden off city staff. The committee also discussed preparations for the upcoming tree lighting event on December 7th, ensuring all tasks and responsibilities are aligned. Regarding the December 7th event, the committee is reaching out to volunteer groups for setup and support. While they may reach out to the council later, their primary focus is securing volunteers and ensuring smooth execution. Council members are encouraged to attend the event to show support. Separately, the Veterans Day flag-raising revealed a logistical issue with flag access. A miscommunication about the flag key caused delays, highlighting the need for a more accessible storage location for the key. To address this, the committee suggested storing a flag key in the URCC storage room, as they already have access to it. This would ensure immediate access in emergencies, such as lowering the flag to half-mast on weekends or holidays. The council agreed that keeping the key at the URCC is a practical solution, avoiding the need for council members to carry City Hall keys. This change should prevent similar issues in the future. E. City Administrator- Michele Parry We had a successful joint workshop with Jackson County Sheriff’s office to discuss the workflow between the city and the Community Safety Officer (CSO). We were able to educate everyone about the difference between the CSO duties and City Code Enforcement. We are entertaining a new city planning to help the city with our planning applications and to work on completing files that are in the 11/29/2024 Page 5 of 16 of Council Packet Council Packet numbering differs form document page numbering  floodplain. We’re getting ready for Christmas and helping Recreation and Tourism have an enormous success. Mayor Ball, brought up the DLCD joint workshop with the City Council and DLCD and encouraged everyone to listen to the workshops because they were very enlightened. 11. New Business A. Commissions/Committee Volunteer Assignments. i. Mike Martin has 25 years of law enforcement experience at both the state and federal levels. During his career, he worked extensively with ICS (Incident Command System) structures, serving as an Incident Commander (IC) or in support roles for various incidents. These scenarios included marijuana eradication operations, search and rescue missions, and other critical situations. With this background, he hopes to contribute his expertise to assist committee members in developing and implementing Incident Action Plans (IAPs). His experience in the field positions him to provide valuable guidance in these efforts. Motion to appoint Mike Martin to the Emergency Management Commission. Motion: Councilor Nuckles Second: Councilor Winfrey Motion Carried 4-0 ii. Cindy Alvey, the application was discussed at the Recreation and Tourism. No motion, she is only applying for the volunteer group not a specific commission. Motion to appoint Cindy Alvey to the volunteer group. Motion: Councilor Nuckles Second: Councilor Winfrey Motion Carried 4-0 Mayor Ball modified the agenda to talk about the Rights-of-way Easement Ordinance before the National Flood Insurance agenda item. B. Planning Commission to begin the City of Shady Cove’s Rights-of- way Easement Ordinance. The City Council directed the City of Shady Cove’s Rights-of-way Easement Ordinance to go to the Planning Commission. It’s a first step in the growth of the city and some movement forward. Noted to have Planning talk with the City Administrator to get the updated documents, making sure the franchise fees need to be adjusted. Discussion ensued. C. National Flood Insurance Program (NFIP). This is a bigger issue than people think. This affects all our Urban Growth Boundaries (UGB) and anyone who lives on the river. This stems from a legal settlement resulting 11/29/2024 Page 6 of 16 of Council Packet Council Packet numbering differs form document page numbering  from a lawsuit filed by the Audubon Society against FEMA under the Endangered Species Act of 2009. The case, which originally began in 2006, has been repeatedly extended over the years and is now culminating in 2024 with FEMA implementing the settlement terms. The settlement includes significant changes, notably increasing the riparian area requirement from seventy-five feet to 170 feet, which will have substantial impacts. We will see some significant issues down the road. FEMA has given the cities 3 (three) choices. Plan A – prohibit development period, Plan B – accept FEMA’s draft Ordinance with all the highlights and changes, Plan C – Permit by permit. Selections must be declared by the city council by December 1, 2024. Discussion ensued. Motion to direct staff to send FEMA that the city of Shady Cove chooses option. 3. Permit by permit, which, according to the FEMA documentation is, require permit applicants to develop a flood, plain habitat assessment documenting that their proposed development and the special flood hazard area will achieve no net loss. But with this recommendation we would like the caveat that we will implement to the best of our ability, in accordance with what Jackson County is doing, and also in accordance with Oregon State law. First: Councilor Nuckles Second: Councilor Mitchell Motion Carried: 4-0 12. Old Business A. Grant Easement: water has been terminated so the grant easement wasn’t needed at all, the final tenant vacated, and we will be doing a final walk through on Monday and close escrow before Thanksgiving. B. Schedule City of Shady Cove Volunteer & Business Appreciation dinner: Councilor Winfrey, confirmed with Max’s. Looking at the second week of January on a Monday, Tuesday, Wednesday. Council decided to have the event be fiscally responsible by having it be hors’doeuvres on Wednesday, January 15, 2024 13. Written Comments on Items not on the agenda: None 11/29/2024 Page 7 of 16 of Council Packet Council Packet numbering differs form document page numbering  14. Council Comments and Liaison report: A. Councilor Nuckles: I wanted to bring this up at the last meeting, but I didn’t. The Oregon State Marine Board has created a draft rule for jet boats on the Upper Rogue, and I’d like to read it to you. The draft rule states: Upper Rogue River and its tributaries No person shall use a motorboat exceeding 10 horsepower to propel a boat between Fisher’s Ferry County Park and William L. Jess Dam (Lost Creek Dam). Exception: Between May 8th and September 10th, motors over 10 horsepower are allowed on the main stem of the Rogue River between Fisher’s Ferry County Park and Dodge Bridge (south of us). Charter Boat Operations: Charter boats may not operate upstream of Rattlesnake Rapids (between Table Rock Road Bridge and Rattlesnake Rapids). Charter boats are limited to operating between the hours of 10:00 AM and 5:00 PM. A maximum of 300 charter boat trips per year is allowed. Essentially, the Marine Board has divided the Upper Rogue into three sections: Dodge Bridge to Lost Creek Dam: Motorboats over 10 horsepower are prohibited. Dodge Bridge to Fisher’s Ferry County Park: Seasonal recreational jet boat use is allowed (May 8th to September 10th). Below Rattlesnake Falls: Tour boats may operate during the summer season with restrictions on hours and the total number of trips. This is still a draft. The Marine Board is holding a public meeting on December 4th in Medford from 2:00 to 6:00 PM for public comments on the draft language. For Shady Cove, this draft reflects what we asked for. We are only concerned with the river from Shady Cove up to the dam. What happens downstream is not our concern, but as far as the language for our section of the river is concerned, this aligns with our request. If anyone wishes to attend the meeting, please note that no Marine Board members will be present—only staff. The meeting will be recorded, and all comments will be taken back to the Marine Board for review. The Marine Board will finalize the rule language during their meeting in the third week of January. 11/29/2024 Page 8 of 16 of Council Packet Council Packet numbering differs form document page numbering  Additional Opportunities for Input: Email comments will be accepted until December 20th at jennifer.cooper@boat.oregon.gov. I urge everyone to provide feedback, even if this draft meets our needs. Your input can affirm your support or suggest changes. Don’t assume silence equals agreement. So, again, if you cannot attend the meeting on December 4th, please take a moment to send an email to the Marine Board stating your views on the draft language. Thank you very much! Meeting Details Recap: Date: December 4th Time: 2:00 PM to 6:00 PM Location: (The college, same as before, but confirm.) Email Comments Deadline: December 20th (to jennifer.cooper@boat.oregon.gov). Jennifer Cooper has been great to work with on this process, so don’t hesitate to reach out with your input. B. Councilor Winfrey: Thanks, everyone, for coming, as always. It’s good to be here. I’m looking forward to the holiday events we have coming up. I’m glad they’re on two different weekends this year instead of back-to- back days—that was a bit tough last time. That’s all I’ve got. C. Councilor Mitchell: Thank you all for coming; I always enjoy seeing your smiling faces as often as possible. My only comment today is about the FEMA document. If you haven’t already, I highly recommend trying to get a copy of it or checking if it’s available on our city’s website. It would be beneficial for everyone to read it so we can all be on the same page and better understand what we’re dealing with, especially when it comes to enforcement at the staff level. I really feel for those who aren’t aware of the details and the challenges involved. There are so many small things that happen on these lots, and even minor improvements can lead to unintended consequences. For example, if someone wants to remove a dead tree, they’re required to replace it, and there’s a significant learning curve for both us and the applicants. I know Kathy mentioned one gentleman, Jim, who’s dealing with a generator issue in the floodplain. That situation is still unresolved, and I don’t think he’ll receive approval before the effective date. He’s someone I’ve been thinking about, and I may need to talk with him to help guide him through the process. He’s planning to place the generator within the riparian zone, which is already a challenge, and 11/29/2024 Page 9 of 16 of Council Packet Council Packet numbering differs form document page numbering  now with the 170-foot setback requirement, it’s even more complicated. I’ve spoken to a few people whose homes are beyond the 170-foot mark, so they’re not directly affected, but when I explain the recommendations in detail, it raises concerns. For instance, one person has a deck right on the water and wants to rebuild it. I told him it’s not under our jurisdiction since he’s in the county, but he should definitely check with the county to ensure he meets all permit requirements. It’s better to address those issues upfront rather than face enforcement or complaints from neighbors who had to go through the proper process themselves. There’s nothing worse than hearsay causing additional complications. In any case, I strongly recommend taking the time to read the FEMA document. It’s worth the couple of hours it takes, even for speed readers. Thank you. D. Mayor Ball: Thank you, Chief Coombe, for joining us today. It’s great to have you here, and I truly appreciate it. I also want to thank the fire department for your involvement in the upcoming event on the 14th. I know you play a significant role in making it happen. It’s such a unique and special thing our city does for the kids, and it’s amazing. Thank you for all your efforts. I’ve been asked to participate again this year, and I’m really looking forward to it. It’s a wonderful event, and I’m honored to be part of it. As Thanksgiving approaches, I want to wish everyone a happy Turkey Day and hope you all have a wonderful holiday. Thank you all for coming tonight. I know it’s a smaller group, but your presence is appreciated. As Chief mentioned, with winter here, if you’re traveling next week—whether heading out of town or up to Portland to visit relatives—please be safe. When I first moved here, I downloaded the TripCheck app, and I highly recommend it. It’s a fantastic resource for checking highway conditions and staying updated by mile marker. It’s easy to use and can be a lifesaver during travel, so I encourage everyone to download it to your phone if you haven’t already. Thank you, counselors, for all your hard work over the last couple of weeks. I know we’ve been keeping you busy. Someone mentioned earlier that this is our fourth or fifth meeting since Monday for some of us. I appreciate your dedication and effort. Tomorrow, Chairman Edwards and I will be touring Rogue Retreat for a two-and-a-half-hour visit to see their facilities and learn more about what they do for the community. I’m really looking forward to it, and I want to thank you for setting that up for me. 11/29/2024 Page 10 of 16 of Council Packet Council Packet numbering differs form document page numbering  15. Adjournment: 7:25 pm Approved Attest ______________________________ __________________________________ Mayor Ball Michele Parry, City Administrator Council Vote: Mayor Ball ____________ Councilor Nuckles ____________ Councilor Winfrey ____________ Councilor Mitchell ____________ 11/29/2024 Page 11 of 16 of Council Packet Council Packet numbering differs form document page numbering City of Shady Cove Paid Invoice Report - Summary Report Page: 1 Payment due dates: 11/1/2024 - 11/30/2024 Nov 29, 2024 01:33PM Report Criteria: Summary report type printed Vendor Invoice Invoice Invoice Discount Check Check Check Number Name Number Description Date Amount Amount Amount Number Issue Date 13 Avista Corporation 4941620000 Natural Gas 10/2024 10/22/2024 39.69 .00 39.69 935 10/30/2024 Total 13: 39.69 .00 39.69 24 Canon Financial Services, I 35615838 Contract charge 10/01/202 10/12/2024 203.82 .00 203.82 51418 10/16/2024 Total 24: 203.82 .00 203.82 25 Canon Solutions America, I 6009723064 Copier 10/25/2024 54.70 .00 54.70 51440 11/07/2024 Total 25: 54.70 .00 54.70 43 Christian, David 101824 Radio 10/14/2024 -10/18/2 10/18/2024 180.00 .00 180.00 51428 10/30/2024 10212024 Radio 10/21/2024 -10/25/2 10/29/2024 90.00 .00 90.00 51428 10/30/2024 11012024 Radio 10/28/2024 -11/01/2 11/01/2024 90.00 .00 90.00 51441 11/07/2024 11272024 Radio 11/18/2024 -11/23/2 11/22/2024 90.00 .00 90.00 51462 11/27/2024 Total 43: 450.00 .00 450.00 54 Fiserv Solutions, Inc. 2483169 SC-Utility bills 11/4/2022 10 09/20/2024 2,087.52 .00 2,087.52 51431 10/30/2024 Total 54: 2,087.52 .00 2,087.52 61 Hornecker Cowling, LLP 140679 File 32076-001 MSB 10/21/2024 .00 .00 .00 51432 10/30/2024 140679-2 General - Acct 32076-001, 10/21/2024 1,237.50 .00 1,237.50 51464 11/27/2024 141181 File 37076-001 11/11/2024 607.50 .00 607.50 51464 11/27/2024 Total 61: 1,845.00 .00 1,845.00 74 Jackson County Sheriff 116453 Quarterly billing for Law En 11/01/2024 159,149.75 .00 159,149.75 51444 11/07/2024 SCAPR-JUN Quarterly billing for Law En 06/30/2024 141,913.21 .00 141,913.21 51444 11/07/2024 Total 74: 301,062.96 .00 301,062.96 83 KAS & Associates, Inc. 22460 SCA Cleveland Street warr 10/25/2024 930.82 .00 930.82 51445 11/07/2024 22461 SCA Cleveland Street9/24- 10/25/2024 4,207.30 .00 4,207.30 51445 11/07/2024 22462 Erickson Ave roadway desi 10/25/2024 2,236.75 .00 2,236.75 51445 11/07/2024 Total 83: 7,374.87 .00 7,374.87 114 Pacific Power 3284764100 Street lights 10/24/2024 733.37 .00 733.37 51448 11/07/2024 3284764100 Aunt Carolines Park 10/23/2024 62.05 .00 62.05 51434 10/30/2024 3284764100 City Hall 10/24/2024 332.77 .00 332.77 51448 11/07/2024 3284764101 Reader Board 10/24/2024 342.89 .00 342.89 51448 11/07/2024 Total 114: 1,471.08 .00 1,471.08 119 Perfection Cleaning 924133 City Hall office cleaning 10/ 10/31/2024 360.00 .00 360.00 51449 11/07/2024 Total 119: 360.00 .00 360.00 126 Postmaster 11272024 Replenish Indicia Account f 11/27/2024 2,000.00 .00 2,000.00 51468 11/27/2024 11/29/2024 Page 12 of 16 of Council Packet Council Packet numbering differs form document page numbering City of Shady Cove Paid Invoice Report - Summary Report Page: 2 Payment due dates: 11/1/2024 - 11/30/2024 Nov 29, 2024 01:33PM Vendor Invoice Invoice Invoice Discount Check Check Check Number Name Number Description Date Amount Amount Amount Number Issue Date Total 126: 2,000.00 .00 2,000.00 135 RVCOG 25-4515 Sr Accountant V Robinson 10/29/2024 21,066.69 .00 21,066.69 51452 11/07/2024 Total 135: 21,066.69 .00 21,066.69 139 Shady Cove Hardware, LL 448245 Fasteners, fuse, drainmax 03/01/2024 .00 .00 .00 51424 10/16/2024 450651 parks - pain brushes, key, f 09/30/2024 .00 .00 .00 51424 10/16/2024 453712-4540 Stihl 2.5 6pk, mounting tap 10/20/2024 129.55 .00 129.55 51453 11/07/2024 Total 139: 129.55 .00 129.55 148 SOREDI 102024 Annual membership 10/29/2024 1,145.89 .00 1,145.89 51436 10/30/2024 Total 148: 1,145.89 .00 1,145.89 149 SOS Alarm 7944989 City Hall contracted service 11/01/2024 331.20 .00 331.20 51454 11/07/2024 Total 149: 331.20 .00 331.20 151 Southern Oregon Sanitatio 0100880541 22451 Hwy 62 10/25/2024 164.06 .00 164.06 51437 10/30/2024 Total 151: 164.06 .00 164.06 160 Teamster Local 223 112024 Monthly dues November 2 10/01/2024 248.00 .00 248.00 51414 10/03/2024 Total 160: 248.00 .00 248.00 168 URCC 0007 103020 Rent backroom 09/30/24 2 10/30/2024 20.00 .00 20.00 51457 11/07/2024 Total 168: 20.00 .00 20.00 221 Hunter Communications 493462 phone/internet 12/07/2023 697.58 .00 697.58 51075 12/28/2023 722976 phone/internet 10/07/2024 701.76 .00 701.76 51423 10/16/2024 Total 221: 1,399.34 .00 1,399.34 255 TouchPoint Networks, LLC INV-8463 WatchGuard T40 Firebox 11/01/2024 116.06 .00 116.06 937 11/01/2024 Total 255: 116.06 .00 116.06 257 AT&T Mobility 2872860888 Cell phones 11/05/2024 388.59 .00 388.59 51461 11/27/2024 Total 257: 388.59 .00 388.59 258 WECO - Carson CP-0028527 Gas/Diesel 10/2024 10/31/2024 272.97 .00 272.97 938 11/21/2024 Total 258: 272.97 .00 272.97 260 Philadelphia Insurance Co 2007390054 acct 83452993 11/1/2024-2 10/11/2024 1,403.00 .00 1,403.00 934 10/22/2024 Total 260: 1,403.00 .00 1,403.00 265 L.J. Friar & Associates, P.C 19109 11202 Construction Staking as re 10/23/2024 .00 .00 .00 51447 11/07/2024 11/29/2024 Page 13 of 16 of Council Packet Council Packet numbering differs form document page numbering City of Shady Cove Paid Invoice Report - Summary Report Page: 3 Payment due dates: 11/1/2024 - 11/30/2024 Nov 29, 2024 01:33PM Vendor Invoice Invoice Invoice Discount Check Check Check Number Name Number Description Date Amount Amount Amount Number Issue Date Total 265: .00 .00 .00 286 City of Shady Cove - Utilitie 11152024 1008 Celtic Cir 10/31/2024 154.50 .00 154.50 51442 11/07/2024 Total 286: 154.50 .00 154.50 289 Rogue Shred, LLC 476885S064 65 gal shred 10/4/2024 11/01/2024 41.85 .00 41.85 51451 11/07/2024 Total 289: 41.85 .00 41.85 430020 Confident Staffing, Inc. 50571 P. Lybarger seasonal work 10/13/2024 486.96 .00 486.96 51421 10/16/2024 50591 P. Lybarger seasonal work 10/20/2024 486.96 .00 486.96 51430 10/30/2024 50611 P. Lybarger seasonal work 10/27/2024 486.96 .00 486.96 51430 10/30/2024 50629 P. Lybarger, M. Smith seas 11/03/2024 1,584.95 .00 1,584.95 51443 11/07/2024 50644 P. Lybarger, M. Smith week 11/10/2024 1,694.32 .00 1,694.32 51463 11/27/2024 Total 430020: 4,740.15 .00 4,740.15 430032 JP Morgan Chase 11062024 apple.com 10/12/2024 2,771.75 .00 2,771.75 51433 10/30/2024 Total 430032: 2,771.75 .00 2,771.75 430070 RH2 Engineering 98412 Water Infrastructure J Balla 10/25/2024 7,232.40 .00 7,232.40 51450 11/07/2024 Total 430070: 7,232.40 .00 7,232.40 430076 Three Dimensional Contrac 233428 SCA N Cleveland project 09/26/2024 .00 .00 .00 51438 10/30/2024 233428 2 SCA N Cleveland project 09/26/2024 226,916.28 .00 226,916.28 51439 10/31/2024 Total 430076: 226,916.28 .00 226,916.28 430086 Arbor Tech Tree Service 11192024 Brophy Way cleanup from t 11/19/2024 800.00 .00 800.00 51460 11/27/2024 112224 Brophy Way cleanup 2 tree 11/22/2024 2,200.00 .00 2,200.00 51460 11/27/2024 Total 430086: 3,000.00 .00 3,000.00 430121 Kelley Create CW60357 KelleyM365 & Security ser 11/01/2024 436.52 .00 436.52 51446 11/07/2024 Total 430121: 436.52 .00 436.52 430125 Patrick Sullivan 11222024 Refund $200 zone permit, 11/22/2024 600.00 .00 600.00 51459 11/22/2024 Total 430125: 600.00 .00 600.00 Grand Totals: 589,528.44 .00 589,528.44 Report Criteria: Summary report type printed 11/29/2024 Page 14 of 16 of Council Packet Council Packet numbering differs form document page numbering  City of Shady Cove RESOLUTION NO. 24-14 A RESOLUTION OF THE CITY OF SHADY COVE, OREGON, AUTHORIZING THE ALLOCATION OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO SUPPORT ELIGIBLE PROJECTS AND COMMUNITY INITIATIVES. WHEREAS, the American Rescue Plan Act (ARPA), enacted in March 2021, provides funding to state, local, and tribal governments to support recovery from the COVID-19 pandemic and address its economic impacts; WHEREAS, the City of Shady Cove has received an allocation of $612,639.00 in ARPA funds to address community needs and enhance local infrastructure, public health, and economic recovery; WHEREAS, the City Council has identified eligible projects and initiatives that align with ARPA guidelines, fully utilizing the total allocation of $612,639.00 to maximize benefits for the Shady Cove community; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHADY COVE, OREGON: Section 1. Allocation of ARPA Funds The City Council authorizes the allocation of $612,639.00 ARPA funds for the following purposes: 1. Development of a City Park o Allocation: $453,642.28 o Fund Source Account Number: 10-36-1029 ARPA Funds 2. City of Shady Cove Welcome Monument o Allocation: $62,000.00 o Fund Source Account Number: 10-36-1029 ARPA Funds 3. Demolition of Blighted Structures o Scope: Engaged a licensed contractor to demolish structures, ensure compliance with city permitting and safety protocols, handle hazardous materials disposal, and secure the site during demolition. o Allocation: $96,996.72 o Fund Source Account Number: 10-36-1029 ARPA Funds 11/29/2024 Page 15 of 16 of Council Packet Council Packet numbering differs form document page numbering Section 2. Total Fund Allocation The City Council confirms the total $612,639.00 ARPA funds have been distributed to eligible projects and initiatives as outlined above, ensuring full compliance with ARPA guidelines. Section 3. Authorization The City Administrator is authorized to take all necessary steps to implement the allocations in accordance with ARPA guidelines. Section 4. Reporting and Compliance The City Council directs staff to ensure compliance with all ARPA reporting requirements and to provide regular updates on project progress. Section 5. Effective Date BE IT FURTHER RESOLVED that this resolution shall take effect immediately upon its adoption by the City Council. Adopted by the City Council of the City of Shady Cove, Oregon, this 5th day of December 2024. Approved: Attest: ___________________________ _________________________ Mayor Ball Michele Parry, City Administrator Council Vote: Mayor Ball Councilor Winfrey Councilor Nuckles Councilor Mitchell 11/29/2024 Page 16 of 16 of Council Packet Council Packet numbering differs form document page numbering