Finance Committee

Finance Committee Tuesday, February 20, 2024, 8:00 A.M. Virtual meeting pursuant to Chapters 113 and 115 of the Codified Ordinances (as amended in Ordinance 22-28), and Resolution 22-29, enacted on March 22, 2022. Members present: Council Member, Nancy Moore, Chair Council Member, Anne Williams Council Member, Kim Bixenstine Council Member, Carmella Williams Citizen Member, Kandis Williams Citizen Member, Martin Kolb Citizen Member, Anthony Moore Citizen Member, Ketan Patel Others present: Mayor, David E. Weiss Chief Administrative Officer, Jeri E. Chaikin Chief of Police, Wayne Hudson Director of Finance, John Potts Director of Planning, Joyce Braverman Chief Diversity, Equity and Inclusion Officer, Colleen Jackson Principal Planner, Kara Hamley O’Donnell Mental Health Program Clinician, Annette Amistadi Neighborhood Development Specialist, Brendan Zak Frank GoForth, League of Women Voters * * * * APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JANUARY 16, 2024. Chair Nancy Moore stated that the minutes of January 16, 2024 meeting were unanimously approved with minimal edits. * * * * AUTHORIZATION TO EXPEND FUNDS FROM THE CITY’S LAW ENFORCEMENT TRUST FUNDS – LOCAL (FUND NO. 701) AND FEDERAL (FUND NO. 702). Chief of Police Wayne Hudson requested authorization to expend funds from the City’s Law Enforcement Trust Funds – Local (Fund No. 701) and Federal (Fund No. 702). Chief Hudson stated that there were several things that can be improved upon as far as the Department’s physical aspects, software and training. Looking at the rules for the Federal and Local Law Enforcement trust funds showed that many of the projects the department wanted to complete could be accomplished through the Local and Federal Law Enforcement fund. After careful review, the department has shared a list of items that could be paid for using those funds. Under the Federal funds, the Federal government has a rule that states that within three years of receiving the funds the agency has to spend some of the funds toward the community. On February 1, 2024, this item was presented to the Safety and Public Works Committee which had several questions. The first was: After fulfilling these requests, how much funding will be left in each account. There will be $150,897 in the Federal account and $68,602 in the Local account. The Committee also asked how the pole camera will be used. The pole camera will be used in areas where there is an uptick in specific criminal activity, and its use will help identify potential suspects. The pole camera will only remain at a location for a period of time to correct the initial problem. The third question was in regard to the deployment of drones. The SHPD is aware that using a drone is controversial. Local and federal regulations cover the use and deployment of a drone. The SHPD will present a model policy covering the use and deployment of a drone to City Council for approval before purchasing a drone. The final question was asked about whether there was any litigation about funds being seized improperly. After conversation with the City’s Law Department, Chief Hudson was notified that that City has not received any legal challenge to seized funds. How this works for example is if money was retrieved during any type of drug activity, SHPD can take those funds and turn it over to the Federal government. Once the Federal government is done with the case, they will return 80% of those funds to the arresting agency. After that, the agency has three years to utilize those funds. The Federal government has very strict regulations as to what those funds can be used for. All the items mentioned in the memorandum have been vetted and can be purchased utilizing these funds. Chair Moore added a comment that City Council had a work session on this and was in general extremely supportive. The questions that came up were about concerns of privacy with the usage of the cameras and the drones. The answers given by the Chief were the same as the ones given in today’s presentation. These purchases are quite large in terms of the sum of money but they will effectively facilitate our technological capacity. Also, this will aid in the efficiency of record keeping. Council is supportive of this outcome. Council Member Kim Bixenstine mentioned her support of the items but would like to see the expenditures be contingent on a policy that’s approved by City Council on the use of the drones and the cameras. Chair Moore questioned if Council Member Bixenstine would like to first see the overall policy that the Chief referred to. Council Member Bixenstine questioned whether the Finance Committee could prohibit the specific expenditures on the drones and cameras until the City has a policy that has been approved by Council, or would the Committee approve the overall amount of these items minus the drones and cameras. Chair Moore questioned if Council Member Bixenstine feels that this request from the Finance Committee should be directed to the Administration prior to a Council vote on this issue. Finance Committee 2/20/24 Page 2 of 12 Council Member Bixenstine stated there were many concerns expressed by Council and the residents who were at the public meeting work session about the drones in particular. She also stated her thought that the Committee should not recommend approval of the expenditure without having a satisfactory policy in place. Chief Hudson stated this item will have to go before Council once more for approval before purchase. In this case Council will have another opportunity to look this over. In advance of that, City Council will have a copy of the approved policy which is going to be a national model policy on the drones and surveillance cameras. CAO Chaikin commented stating a procedure on how drones are operated is adopted by a general order that’s approved by the Chief of Police. The intent on the drones is that the City would recommend operating procedures to Safety and Public Works and Council for discussion, although technically neither one of those has a vote because it’s the general orders of the Police Department that would identify exactly how the drones would be operated. CAO Chaikin noted that as Chief Hudson explained, there was every intention that there would be a discussion with Council about that before the drones and cameras were purchased and the general order would be put in place. Mayor David Weiss also commented stating that it may be a little while before a lot of this happens and he did not want to hold up all of the other items requested for purchasing unless there were specific issues on those as well. Council Member Bixenstine stated that is not the intention, but believes the public should know that the City will not be purchasing the drones without having those satisfactory policies in place. The Finance Committee approved the request for authorization to expend funds from the City’s Law Enforcement Trust Funds – Local (Fund No. 701) and Federal (Fund No. 702). * * * * RECOMENDATION TO ENTER INTO A CONTRACT WITH METROHEALTH/RECOVERY RESOURCES IN THE AMOUNT OF $1,057,946 FOR THE CRISIS INTERVENTION AND LOCAL LINKAGE (CALL) PROGRAM DURING THE PERIOD OF MARCH 1, 2024 – MAY 31, 2026. Mental Health Program Clinician Annette Amistadi requested the recommendation to enter into a contract with MetroHealth/Recovery Resources in the amount of $1,057,946 for the Crisis Assistance and Local Linkage (CALL) Program during the period of March 1, 2024 - May 31, 2026. In November 2022, one (1) full-time Licensed Independent Social Worker (LISW) was hired to work on the Mental Health Response Program (MHRP) as a City employee with oversight from both the Police and Fire Departments. The MHRP has access to an unmarked police vehicle, Motorola radio, laptop computer and cellular phone. The MHRP communicates with first responders and the dispatch center via Motorola radio. The MHRP responds to eligible crisis calls simultaneously with, but Finance Committee 2/20/24 Page 3 of 12 separately from, first responders. Once on scene, the MHRP engages with the person in crisis and first responders determine next steps for the individual. The MHRP provides ongoing follow-up and assists in linkage to programs, addresses any barriers, and offers ongoing support. Regarding referrals, first responders complete a referral form for any crisis calls which occur outside of work hours and forwards them to MHRP. MHRP review referrals and follows up with the individual to address resources, linkage to services, and barriers, and offers ongoing support. The MHRP also receives referrals from the Shaker Heights Public Library, Municipal Court, and Senior Center. The MHRP provides education to first responders and the community by on-scene resource review and formal training. Data collected is stored in an access database which is maintained and kept separately from Police and Fire departments. The MHRP is available to first responders 24/7 to provide a virtual response to assist the person in crisis. From January 2023 – December 2023, there were 645 referrals and 730 completed follow-ups. The MHRP has responded to the following call types: welfare check, family trouble, suicide in progress, lift assist, house fire, harassment, mental subject, overdose, probate, suspicious person, theft, domestic violence, eviction, and assault. The MHRP has assisted individuals assessed to be suffering from memory concerns, intellectual disability, psychosis, mood disorder, interpersonal conflict, substance use, and physical health. In March 2023, in response to the success of the MHRP, surrounding cities expressed interest in the program. With the support from University Heights, Cleveland Heights, South Euclid, Richmond Heights and Chagrin Valley Dispatch (CVD), Shaker Heights began looking for additional funding to expand the MHRP into those cities. When the regional expansion occurs, the MHRP will be renamed the Crisis Assistance and Local Linkage (CALL) Program. The current MHRP clinician will transition into the role of program coordinator who will be responsible for program management, daily operations, trainings, data collection, information sharing, and day-to-day supervision of those contracted with the CALL program through MetroHealth/Recovery Resources. Regional expansion will deploy three (3) teams into the aforementioned communities to respond to eligible crisis calls. Each team will have one (1) licensed mental health professional and one (1) peer support specialist that will respond to calls/follow-ups using an electric vehicle, Motorola radio, laptop computer and cellular phone. If all teams are deployed, the program coordinator will respond to any pending calls to ensure coverage in the region. The previously mentioned communities will share one (1) licensed mental health professional at CVD. The individual working at CVD will assist in triaging and information gathering to assist dispatch in making appropriate referrals. The CALL program licensed mental health professional embedded in a dispatch center is the first of its kind in Cuyahoga County. Finance Committee 2/20/24 Page 4 of 12 MetroHealth/Recovery Resources will be an independent contractor and will be responsible for those contracted to the CALL program. MetroHealth/Recovery Resources will be responsible for general liability insurance, withholding of any federal, state or local taxes, including, but not limited to income, unemployment, and workers’ compensation. Shaker Heights will not provide or contribute to any plan which provides for benefits, including but not limited to, unemployment insurance, workers’ compensation, retirement benefits, liability insurance or health insurance. As shown in the memorandum there are various funding sources available to help with the overall cost for this program. The first is a COPS grant which totals about $400,000. The second is the Office of Criminal Justice Services, State Crisis Intervention Program in the amount of $125,000. Alcohol, Drug Addiction, and Mental Health Services (ADAMHS) Board of Cuyahoga County will provide a grant in the amount of $523,131 (grant application pending and award is anticipated). The communities of Shaker Heights, Cleveland Heights, University Heights, Richmond Heights and South Euclid will also contribute. Additional conversations are occurring with the Cuyahoga County Executive Office along with applications for local foundation grants to pay remaining program needs. Licensed mental health professionals and peer support specialists will work on the CALL program that will serve the cities of Shaker Heights, Cleveland Heights, University Heights, Richmond Heights, and South Euclid. A licensed mental health professional will also be imbedded at CVD to triage potential mental health calls. Clinicians and peer supports will complete post crisis follow-up phone calls and/or in-person visits. The contract will also provide administrative supervision from Recovery Resources. There will be an individual hired to provide supervision to those individuals at an administrative level. This individual will also access electronic health records. The electronic health records is where the data and notes are stored, and is protected by HIPPA and secured. More information providing a breakdown of the amount for those individuals hired is included in the memorandum. Ms. Amistadi explained she will remain a City employee and will run the program as Shaker Heights will be the administrator of these grants in this process in hopes of shifting this in the future to CVD. The allocation of costs to the individual cities is being determined in a similar process that is used by CVD. Another concern is being able to maintain the level of care that is needed for residents. Ms. Amistadi does not see the team having an issue with making sure they are able to respond in real time to those crisis calls and complete follow-up care as the program expands. Not only will there be one professional but two as a team that will respond to Shaker Heights. There are already individuals expressing interest from Recovery Resources which proves to be a positive sign for the program. The positions have yet to be posted. Out of the group of cities participating, Shaker Heights will be the only one entering into this contract with MetroHealth/Recovery Resources, because the City will be the administrator of this Finance Committee 2/20/24 Page 5 of 12 program. The CALL program does do follow-ups on their own. This means, once the crisis has been resolved or completed, that team will then complete those follow-ups on their own. This consists of doing or talking about appointments, addressing needs with their providers, discussing medications completing applications for food stamps or Medicaid, etc. At all times the team will communicate with the dispatch center. The CALL program will not be going into unsafe environments. Chair Moore questioned if the $123,910 mentioned refers to what each community contributes and does that amount go toward what the City contributes to, in addition to Ms. Amistadi’s position salary as a City employee. Director of Finance John Potts clarified that Ms. Amistadi’s current salary and benefits are currently paid out of the General Fund of the City of Shaker Heights. When the program starts in June, she will continue to be on the City’s payroll but will be paid out of the Special Revenue Fund that was set up last year specifically for this program and then effectively, all of these grants and all of these fund sources will cover Ms. Amistadi’s salary. Mayor Weiss reiterated what Director Potts indicated as accurate. All the funding for all personnel is in the budget. The City is fortunate to have commitments for funding for two years. The figure for the City’s contributions includes some capital costs in year one and then some operating subsidy in year two. This was all part of the discussions with various funders who were anxious to have local communities contribute to the program. Mayor Weiss has spoken recently with the four cities in regards to all points mentioned, stating there is agreement and significant enthusiasm about the program. Citizen Member Kolb questioned if there’s a financial burden that is not being viewed or seen at this point. Mayor Weiss stated the full funding for all aspects of the personnel as well as other capital and operating costs are all part of the almost two years of funding that is being finalized now. Once the program begins it will be under contract with Recovery Resources which is what is being presented today. The City will be reimbursed for its share of Ms. Amistadi’s personnel costs. Council Member Anne Williams expressed excitement for this program expansion and questioned if in the worst case scenario, the City would then have to pay the remaining program need of $388,903. CAO Chaikin stated there has already been discussion with the Law Department and the way the contract will be written with Recovery Resources will be based on the dollars the City has. Chances are the City will not be at full staffing in June 2024, so the contract will be written such that the staffing will be phased in as funding becomes available. The Finance Committee approved the recommendation to enter into a contract with MetroHealth/Recovery Resources in the amount of $1,057,946 for the Crisis Intervention and Local Linkage (CALL) Program during the period of March 1, 2024 - May 31, 2026. * * * * Finance Committee 2/20/24 Page 6 of 12 REQUEST TO AUTHORIZE A GRANT APPLICATION TO, AND ACCEPT A GRANT FROM, THE OHIO DEPARTMENT OF NATURAL RESOURCES 2024 CLEAN OHIO TRAILS FUND GRANT FOR THE CONSTRUCTION OF TWO 10’ WIDE MULTIPURPOSE TRAILS AS PART OF THE DOAN BROOK RESTORATION PARK IMPROVEMENTS IN THE AMOUNT OF $482,000. Principal Planner Kara Hamley O’Donnell requested to authorize a grant application to, and accept a grant from, the Ohio Department of Natural Resources 2024 Clean Ohio Trails Fund grant for the construction of two 10’ wide multipurpose trails as part of the Doan Brook Restoration Park Improvements in the amount of $482,000. The Northeast Ohio Sewer District (NEORSD) will invest $24M to remove the dam and restore, manage, and maintain the original stream, Doan Brook. This regional priority that will prevent regional flooding, improve safety, restore ecology and plan for climate change, allow for park improvements, and create new recreational opportunities, including trails that are popular for passive recreation. Engineering for the Sewer District and the City-funded improvements is currently funded as well as underway. Implementing the park improvements requires additional resources. The Cities of Shaker Heights and Cleveland Heights will construct, manage, and maintain the park improvements, including stream bed crossings and boardwalks, trail connections between the two communities, gardens and play areas, an outdoor classroom, and wetland observation decks. The Ohio Department of Natural Resources has allocated $6.25M for the Clean Ohio Trails Fund. These are highly competitive grants open to Ohio’s government entities, special districts, and non- profits to help build trails and trail linkages. In 2022, the City received a $281,141 Clean Ohio Trails Fund grant for the Lower Lake Trail, slated for construction this year. The proposed trails are the Lee Road Connection—South, along South Park Boulevard east of Lee Road to connect to the existing trail to the east, and the Park Drive Shared-Use Path—South, to connect trails at the east end of the park (see attached diagram). The estimated construction project cost is approximately $740,000. The Planning Department will submit a grant application for $482,000 to fund the two trails in Shaker Heights. A minimum 25% local match is required and will be met through the Northeast Ohio Regional Sewer District (NEORSD). The Doan Brook Restoration Near Horseshoe Lake Park project and its site preparation work to construct the trails, will include demolition, grubbing, earthwork, and regrading. Grant funds for the multipurpose trails will build missing pedestrian/bicycle connections, create a connected, accessible safe trail for pedestrians and cyclists, improve recreational opportunities and protect environmental resources. Later this year, the Planning Department will apply for up to three more ODNR implementation grants that range from $150,000 to $500,000. Those grants are for park amenities and trails that are part of the department’s funding strategy. At the February 1, 2024, Safety & Public Works Committee meeting, staff clarified that substantial public engagement had taken place over the past two years, led by NEORSD and supported by the cities of Shaker Heights and Cleveland Heights to develop the plan that we are now working to implement. It was also explained that trail implementation is a portion of the broader NEORSD Finance Committee 2/20/24 Page 7 of 12 Doan Brook Restoration at Horseshoe Lake Park which is designed to address dangerous flooding. The paths are part of that overall design and will not cause flood risk. The Safety & Public Works Committee unanimously approved the request. These funds will help the department construct two 10-foot wide multipurpose trails. The $258,000 local match will be provided by site preparation work undertaken by NEORSD. No City funds are expected as part of the grant match. Grant applications and supporting legislation are due to the Ohio Department of Natural Resources on March 15, 2024. Grant recipients will be notified of awards in Fall 2024. Council Member Anne Williams questioned whether Cleveland Heights is also applying for these grants or whether the City is applying in conjunction with Cleveland Heights. Mrs. Hamley O’Donnell stated that there has been much communication between cities and the idea is that both cities will submit coordinated grants. They are separate grants, but the department does have a check-in call with ODNR this week to discuss. The Finance Committee approved the request to authorize a grant application to, and accept a grant from, the Ohio Department of Natural Resources 2024 Clean Ohio Trails Fund grant for the construction of two 10’ wide multipurpose trails as part of the Doan Brook Restoration Park Improvements in the amount of $482,000. * * * * REQUEST TO ACCEPT A PROPOSAL AND AUTHORIZE A PERSONAL SERVICES CONTRACT FOR THE LISTENING PROJECT WITH STRATEGY MATTERs, IN THE TOTAL NOT TO EXCEED AMOUNT OF $50,000. Chief Diversity, Equity and Inclusion Officer Colleen Jackson requested to accept a proposal and authorize a personal services contract for the Listening Project with Strategy Matters, in the total not to exceed amount of $50,000. This Listening Project is part of the framework that the City entered into that will be designed and facilitated by an independent third-party facilitator and/or consultant who will come in and do this particular community engagement piece of the project. A Request for Proposals (RFP) was uploaded to the Shaker Heights City website on October 18, 2023 and issued to qualified firms with experience in helping governments with research, resident data collection and community engagement initiatives. After receiving several proposals, the Selection Committee determined Strategy Matters was the best organization for the project. Chief DEI Officer Jackson noted this listening project is not something that is typically done for the reasons in which the City wants to participate. After searching peer cities to obtain other information, a project such as this is usually done in response to a tragedy or a death. Finance Committee 2/20/24 Page 8 of 12 This request was presented to the Diversity, Equity and Inclusion Committee on February 15, 2024 and unanimously approved. There was a question in regard to Strategy Matters’ ability to do local visits. The organization is capable of this. The engagement plan is underway along with an in-person schedule of the visits. Chair Moore questioned whether the $50,000 if approved by Council would come from the General Fund allocation in the 2024 budget. Mrs. Jackson stated that is correct. Citizen Member Anthony Moore questioned whether the $50,000 is to be paid to Strategy Matters in a lump sum upfront, at the end, or some kind of multi tranche payment. Mrs. Jackson stated she is awaiting confirmation from the organization on payment, but will likely be compensated in two payments or monthly installments. The Finance Committee approved the request to accept a proposal and authorize a personal services contract for the Listening Project with Strategy Matters, in the total not to exceed amount of $50,000. * * * * REQUEST TO ENTER INTO A PURCHASE AGREEMENT WITH MS. KAYLA BERKEY AND SENA LEDONNE TO ACQUIRE A CITY OWNED VACANT PARCEL LOCATED AT 3706 CHELTON ROAD (PPPN: 735-23-081) FOR $1.00 SO THEY CAN UTILIZE IT AS AN EXPANDED SIDE YARD FOR THEIR PROPERTY. Neighborhood Development Specialist Brenden Zak requested to enter into a purchase agreement with Kayla Berkey and Sena LeDonne to acquire the City owned vacant parcel located at 3706 Chelton Road (PPN: 735-23-081) for $1.00 so that they can utilize it as an expanded side yard for their property. The applicants plan to use the side lot to expand their outdoor living space. The city-owned lot is 40’ wide and 160’ deep. The applicants’ home is to the right of the vacant parcel. The City acquired the parcel in October 2011 and demolished the house in 2011. The Applicants meet the qualifications and conditions for the acquisition of a City-owned property under the Side Lot Program. There are no redevelopment plans for this vacant lot. The agreement will specify in the purchase agreement that any large trees on the property must remain, unless there is a documented disease or other natural event that requires the removal of the tree. The Finance Committee approved the request to enter into a purchase agreement with Kayla Berkey and Sena LeDonne to acquire the City owned vacant parcel located at 3706 Chelton Road (PPN: 735-23- 081) for $1.00 so that they can utilize it as an expanded side yard for their property. * * * * Finance Committee 2/20/24 Page 9 of 12 REQUEST THE AUTHORIZATION TO ENTER INTO A PERSONAL SERVICES CONTRACT WITH TYLER TECHNOLOGIES, INC., MUNIS DIVISION, IN THE TOTAL AMOUNT OF $382,057 FOR THE PERIOD FEBRUARY 11, 2024 THROUGH FEBRUARY 10, 202, FOR AN ANNUAL LICENSE AND SUPPORT AGREEMENT FOR THE CITY’S FINANCIAL SYSTEM. Director of Finance John Potts requested the authorization to enter into a personal services contract with Tyler Technologies, Inc., MUNIS Division, in the total amount of $382,057 for the period February 11, 2024, through February 10, 2027, for an annual license and support agreement for the City’s financial system. The administration is seeking approval of the license and maintenance contract in the amount of $121,322 for 2024 with the subsequent years of the agreement to increase by a fixed rate of 5% per year. Funds are available in the 2024 Finance Department budget for this contract. The cost of support for 2025 and 2026 will be $127,253 and $133,482 respectively. The Finance Committee approved the request for authorization to enter into a personal services contract with Tyler Technologies, Inc., MUNIS Division, in the total amount of $382,057 for the period February 11, 2024, through February 10, 2027, for an annual license and support agreement for the City’s financial system. * * * * REQUEST FOR APPROVAL OF THE AGREEMENT WITH THE AUDITIOR OF STATE AND REA & ASSOCIATES, INC. FOR THE ANNUAL AUDIT SERVICES FOR THE NEXT FIVE YEARS IN THE TOTAL AMOUNT OF $211,575. Director of Finance John Potts requested for approval the agreement with the Auditor of State and Rea & Associates, Inc. for annual audit services for the next five years in the total amount of $211,575. The Auditor of State (AOS) performed the December 31, 2022 audit of our Annual Comprehensive Financial Report and the Transfer Station report. At the completion of that audit and over the summer last year, they elected to allow the City to go back out to an Independent Public Accounting (IPA) firm for the next five years. The AOS performed the RFP process (this is standard) and with input from the Finance Department, Rea & Associates, Inc. was selected for the next five years beginning with the December 31, 2023 audit. The total cost of this agreement is $211,575, the cost for the 2023 audit is $39,897, and the cost of the remaining years is listed on the attached cost sheet. The cost for the audit performed by the Auditor of State last year (2022) was $38,212. The cost for the 2023 audit is included in the 2024 budget. Finance Committee 2/20/24 Page 10 of 12 Citizen Member Kolb questioned what the transfer station is. Director Potts stated it is where the Public Works department takes the City’s refuse and is compacted and transported to the County landfill. Not many cities have one, so it requires agreed upon procedures to be done separate from the audit each year and for that to be audited. The Finance Committee approved the request for approval of the agreement with the Auditor of State and Rea & Associates, Inc. for annual audit services for the next five years in the total amount of $211,575. * * * * AUTHORIZING THE EXECUTION OF CERTIFICATES BY THE DIRECTOR OF FINANCE AND THE PAYMENT OF AMOUNTS DUE UPON CERTAIN CONTRACTS FOR WHICH THE FINANCE DIRECTOR HAS ISSUED THEN AND NOW CERTIFICATES IN CONNECTION WITH CERTAIN EXPENDITURES. Director of Finance John Potts requested to authorize the execution of certificates by the Director of Finance and the payment of amounts due upon certain contracts for which the Finance Director has issued Then and Now Certificates in connection with certain expenditures. Section 5705.41 (D) (1) requires in part that the fiscal officer certify that amounts required to meet obligations have been lawfully appropriated and are available for expenditure prior to the obligations being incurred. If this is not done the fiscal officer may make such certification after the fact (commonly referred to as “Then and Now”), however, if the amount of the obligation is $3,000 or more, City Council must approve payment within 30 days of such certification. The Then and Now this month is due to the Munis System being shut down. The purchase orders could not be open when invoices came in. There still may be a few and typically are the first couple months of the year, which is normal. The Finance Committee approved the authorization of the execution of certificates by the Director of Finance and the payment of amounts due upon certain contracts for which the Finance Director has issued Then and Now Certificates in connection with certain expenditures. * * * * There being no further business, the meeting was adjourned at 9:00 a.m. The next meeting will be March 18, 2024. * * * * Finance Committee 2/20/24 Page 11 of 12 Respectfully submitted, ________________________________ John J. Potts, Finance Director Finance Committee Finance Committee 2/20/24 Page 12 of 12