Shallotte Board of Aldermen Work Session

SHALLOTTE BOARD OF ALDERMEN WORK SESSION MEETING March 18, 2025 5:15 P.M. The Shallotte Board of Aldermen met for a work session meeting on March 18, 2025 at 5:15 p.m. in the meeting chambers located at 110 Cheers Street with Mayor Walt Eccard presiding. Aldermen present: Gene Vasile, Bobby Williamson, Larry Harrelson, Karmen Custer and Jimmy Bellamy Staff present: Mimi Gaither, Robert Waring, Natalie Goins, Dan Formyduval, Adam Stanley, Paul Dunwell, Isaac Norris, and Brandon Eaton. I. Call to Order A motion was made by Jimmy Bellamy seconded by Gene Vasile to open the meeting. Motion carried 5 yes 0 no. II. Conflict of Interest Mayor Eccard asked if any member of the Board had a conflict of interest or the appearance of a conflict of interest with regard to any item on the agenda. None stated. III. Agenda Amendments & Approval of Agenda A motion was made by Larry Harrelson seconded by Karmen Custer to make the following amendments and approve the amended agenda: VIII. Consent Agenda – Add D. Proclamation: First Responders Wellness Week in the Town of Shallotte March 24-28, 2025 Add IX. Cinderella – Request for Extension Motion carried 5 yes 0 no. IV. Fire Study Chief Greg Grayson from the North Carolina Association of Fire Chiefs delivered a PowerPoint presentation on fire station location analysis. Copies of the PowerPoint and Fire Station Location Analysis and Strategic Planning Initiative are attached to and made a part of these minutes. V. Rutledge Annexation The Board reviewed staff recommendations concerning the proposed Rutledge annexation. Following the discussion, the Board requested that staff contact the applicants to obtain responses to the questions raised and subsequently include this item on the agenda for a future work session. VI. NC Resilient Coastal Communities Program  A motion was made by Karmen Custer seconded by Gene Vasile to authorize staff to proceed with the North Carolina Resilient Coastal Communities Program (RCCP) application. Motion carried 5 yes 0 no. VII. Retreat Town Manager Mimi Gaither provided Strategic Goals forms and worksheets to the Board to complete for the April 4, 2025 Budget Retreat. VIII. Consent Agenda A motion was made by Gene Vasile seconded by Karmen Custer to approve the following consent agenda items: A. Budget Amendment BA-24-25-10: TPSA Feasibility Study (Town Hall USDA loan) $17,500 B. The Tides Lift Station Dedication (Resolution 25-02) C. Fee Schedule Amendment ($300 per lot sewer user fees for the San Rio / Solserra development) D. Proclamation: First Responders Wellness Week in the Town of Shallotte March 24-28, 2025 Motion carried 5 yes 0 no. IX. Cinderella – Request for Extension A motion was made by Larry Harrelson seconded by Karmen Custer to grant Cinderella Partners’ request for extension until June 13, 2025. Motion carried 5 yes 0 no. X. Discussion Planning Director Robert Waring reminded the Board and staff of the collector street drop in meeting scheduled for March 20, 2025 from 5-8 p.m. XI. Adjourn A motion was made by Jimmy Bellamy seconded by Karmen Custer to adjourn the meeting at 6:57 p.m. Motion carried 5 yes 0 no. Respectfully submitted, Natalie Goins Town Clerk