Business Improvement District - BID

CITY OF SHAWANO BUSINESS IMPROVEMENT DISTRICT - BID AGENDA WEDNESDAY, NOVEMBER 13, 2024 3:30 PM SHAWANO CITY HALL, 127 S. SAWYER STREET, SHAWANO 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. COMPLIANCE WITH OPEN MEETING LAW 5. APPROVE MINUTES OF LAST MEETING OCTOBER 9, 2024 6. FINANCIAL REPORT 7. SOUND OFF - PUBLIC COMMENT 8. BID COORDINATOR UPDATE 9. COMMITTEE REPORTS • EVENTS & PROMOTIONS 10. ACTION ITEMS - DISCUSS AND TAKE ACTION 11. SET NEXT MEETING DATE 12. ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 1 of 12  BUSINESS IMPROVEMENT DISTRICT MINUTES October 9, 2024 3:30 PM Shawano City Hall, 127 S. Sawyer Street, Shawano CALL TO ORDER • The meeting was called to order at 3:37 p.m. by President Amy Stuber. PLEDGE OF ALLEGIANCE ROLL CALL • Members Present: Amy Stuber, Suzette Hackl, Alex Hartwig (via phone), Jill Birr, Karen Preston, and Chelsea Gilling. • Excused: Brad Keuschel, Amber Arneson, Stephanie DeLorme, and Annelies Hartwig. • Others Present: Lindsay Johnson-BID Coordinator and Rhonda Strebel-Market Messenger. COMPLIANCE WITH OPEN MEETING LAW • Open Meeting Compliance verified by President Amy Stuber. APPROVE MINUTES OF LAST MEETING SEPTEMBER 11, 2024 • Meeting minutes from September board meeting were reviewed. Motion by Jill Birr, second by Suzette Hackl to approve. Motion carried by voice vote of 6-0 FINANCIAL REPORT • September financials were reviewed. Motion by Karen Preston to approve, second by Chelsea Gilling. Motion carried by voice vote of 6-0. SOUND OFF - PUBLIC COMMENT • Chelsea Gilling hadn’t heard an update on the Santa House after meeting at the high school. • Lindsay Johnson reported the Santa House is in progress: The high school is putting on the roof, working with Radtke-Reuter on the electrical, the exterior paint color has been selected and will be painted by Matt Hendricks once the school students have finished putting on the LP siding. Tara Kelliher visited the Santa house and has plans to paint two fake interior windows that will hang inside the Santa house. Currently searching for a fire place, area run and some exterior lighting. BID COORDINATOR UPDATE - SEE ATTACHED COMMITTEE REPORTS • EVENTS & PROMOTIONS - See BID Coordinator Report. • BUSINESS PROPERTY COMMITTEE - No report. 2025 BUDGET DISCUSSION ACTION ITEMS - DISCUSS AND TAKE ACTION • 2025 BID ASSESSMENT - Chelsea Gilling made a motion to approve an assessed value of $3.25 per $1000 assessed value for 2025. Second by Karen Preston. Roll call vote: Yes - Amy Stuber, Suzette Hackl, Alex Hartwig (via phone), Jill Birr, Karen Preston, Chelsea Gilling. Motion carried by roll call vote 6-0. • 2025 BUDGET - Suzette Hackl made a motion to approve the budget of $100,369.85 revenue and Page 1 of 2 Page 2 of 12  offsetting expenditures for 2025. Second by Jill Birr. Roll call vote: Yes - Amy Stuber, Suzette Hackl, Alex Hartwig (via phone), Jill Birr, Karen Preston, Chelsea Gilling. Motion carried by voice vote 6-0. SET NEXT MEETING DATE • Next meeting is Wednesday, November 13, 2024 in the Community Room of City Hall at 3:30 p.m. CLOSED SESSION Motion to go into Closed Session under Wisconsin State Statute 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (BID Coordinator Position) invited in the following members: Amy Stuber, Suzette Hackl, Alex Hartwig (via phone), Jill Birr, Karen Preston, and Chelsea Gilling. Motion by Suzette Hackl, second by Chelsea Gilling. Motion carried by roll call vote 6-0. OPEN SESSION Motion to return to Open Session per Wisconsin State Statute 19.85 (2) take appropriate action, if required, on closed session matters. Motion by Amy Stuber, second by Chelsea Gilling. Motion carried by voice vote 6-0. • Motion by Karen Preston to affirm action taken in closed session pertaining to the BID Coordinator position. Second by Suzette Hackl. Roll call vote: Yes – Amy Stuber, Suzette Hackl, Alex Hartwig (via phone), Jill Birr, Karen Preston, and Chelsea Gilling. Motion carried by voice vote 6-0. ADJOURN • Motion to adjourn by Amy Stuber, second by Karen Preston. Meeting adjourned at 4:30 p.m. Respectfully submitted, Lindsay Johnson Page 2 of 2 Page 3 of 12  CITY OF SHAWANO REVENUES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING OCTOBER 31, 2024 BID BUDGET PERIOD ACTUAL YTD ACTUAL REMAINING % SPECIAL ASSESSMENTS 210-56720-4280 MISCELLANEOUS ASSESSMENTS 61,112.00 .00 60,907.20 204.80 99.7 TOTAL SPECIAL ASSESSMENTS 61,112.00 .00 60,907.20 204.80 99.7 GENERAL REVENUES 210-40000-4930 APPLIED FUND BALANCE 14,068.00 .00 .00 14,068.00 .0 210-56720-4685 EVENT FEES 14,000.00 1,831.84 10,761.85 3,238.15 76.9 210-56720-4855 SPONSORSHIPS 17,000.00 6,465.00 16,025.00 975.00 94.3 210-56720-4920 TRANSFERS IN FROM OTHER FUNDS .00 .00 15,420.84 ( 15,420.84) .0 TOTAL GENERAL REVENUES 45,068.00 8,296.84 42,207.69 2,860.31 93.7 TOTAL FUND REVENUE 106,180.00 8,296.84 103,114.89 3,065.11 97.1 EXPENSES 210-56720-2250 PHONE/FAX/INTERNET 480.00 38.29 353.77 126.23 73.7 210-56720-2300 PROFESSIONAL SERVICES 37,000.00 3,083.32 30,833.20 6,166.80 83.3 210-56720-3000 GENERAL EXPENSE 1,000.00 .00 1,711.80 ( 711.80) 171.2 210-56720-3100 SUPPLIES AND MATERIALS 200.00 .00 .00 200.00 .0 210-56720-3110 POSTAGE 100.00 .00 31.51 68.49 31.5 210-56720-3120 ADVERTISING/PROMOTIONS 45,000.00 2,760.00 26,740.94 18,259.06 59.4 210-56720-3200 EQUIPMENT 1,000.00 .00 .00 1,000.00 .0 210-56720-3300 TRAINING AND MEMBERSHIPS 150.00 .00 215.00 ( 65.00) 143.3 210-56720-5000 GENERAL INSURANCE 1,250.00 .00 1,286.00 ( 36.00) 102.9 210-56720-7000 GRANTS 20,000.00 .00 50,841.68 ( 30,841.68) 254.2 TOTAL EXPENSES 106,180.00 5,881.61 112,013.90 ( 5,833.90) 105.5 TOTAL FUND EXPENDITURES 106,180.00 5,881.61 112,013.90 ( 5,833.90) 105.5 NET REVENUE OVER EXPENDITURES .00 2,415.23 ( 8,899.01) 8,899.01 .0 FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 11/06/2024 09:45AM PAGE: 1 Page 4 of 12 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 1 Period 10/24 (10/31/2024) Nov 06, 2024 9:45AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-2300 Professional Services 09/30/2024 (09/24) Balance .00 * .00 * 27,749.88 10/11/2024 AP 111 JOHNSON, LINDSAY 1,541.66 **Inv. No: OCTOBER 15 2024 **Desc: BID Coordiator Payment **Inv. Date: 10/15/2024 10/31/2024 AP 486 JOHNSON, LINDSAY 1,541.66 **Inv. No: OCTOBER 2024 **Desc: BID Coordiator Payment **Inv. Date: 10/31/2024 10/31/2024 (10/24) Period Totals and Balance 3,083.32 * .00 * 30,833.20 YTD Encumbrance .00 YTD Actual 30,833.20 Total 30,833.20 YTD Budget 37,000.00 Unexpended 6,166.80 210-56720-3000 General Expense 09/30/2024 (09/24) Balance .00 * .00 * 1,711.80 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * 1,711.80 YTD Encumbrance .00 YTD Actual 1,711.80 Total 1,711.80 YTD Budget 1,000.00 Unexpended 711.80- 210-56720-3100 Supplies and Materials 09/30/2024 (09/24) Balance .00 * .00 * .00 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 200.00 Unexpended 200.00 210-56720-3110 Postage 09/30/2024 (09/24) Balance .00 * .00 * 31.51 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * 31.51 YTD Encumbrance .00 YTD Actual 31.51 Total 31.51 YTD Budget 100.00 Unexpended 68.49 210-56720-3120 Advertising/Promotions 09/30/2024 (09/24) Balance .00 * .00 * 23,980.94 10/18/2024 AP 252 CHRISTENSEN PRINTING PARTNERS 100.00 **Inv. No: 98376 **Desc: BID Octoberfest Ads **Inv. Date: 9/26/2024 10/18/2024 AP 313 RESULTS BROADCASTING 400.00 **Inv. No: 24090383 **Desc: BID Radio Ads **Inv. Date: 9/30/2024 10/04/2024 AP 49 WHIPP, LEN 600.00 **Inv. No: 2024 **Desc: Octoberfest Polka Band **Inv. Date: 10/1/2024 10/04/2024 AP 73 MARK JIRIKOVEC BAND 700.00 **Inv. No: 2024 **Desc: BID Octoberfest Band **Inv. Date: 10/1/2024 10/11/2024 AP 197 SHUFFLES DANCE STUDIO 100.00 **Inv. No: OCTOBERFEST 2024 **Desc: BID Octoberfest Cleanup Donation **Inv. Date: 10/6/2024 10/11/2024 AP 209 ZION LUTHERAN CHURCH 100.00 Page 5 of 12 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 2 Period 10/24 (10/31/2024) Nov 06, 2024 9:45AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-3120 Advertising/Promotions (continued) **Inv. No: OCTOBERFEST 2024 **Desc: Octoberfest Setup (Donation) **Inv. Date: 10/6/2024 10/11/2024 AP 222 LAGUNES, TONIA 250.00 **Inv. No: OCTOBERFEST 2024 **Desc: BID Balloon Artist for Octoberfest **Inv. Date: 10/6/2024 10/18/2024 AP 331 SPARK SPARK BANG LLC 500.00 **Inv. No: 12 **Desc: BID Witches Night Out Band **Inv. Date: 10/14/2024 11/06/2024 JE 56 BID Dollars Redeemed - Car Show 10.00 10/31/2024 (10/24) Period Totals and Balance 2,760.00 * .00 * 26,740.94 YTD Encumbrance .00 YTD Actual 26,740.94 Total 26,740.94 YTD Budget 45,000.00 Unexpended 18,259.06 210-56720-3200 Equipment 09/30/2024 (09/24) Balance .00 * .00 * .00 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 1,000.00 Unexpended 1,000.00 210-56720-3300 Training and Memberships 09/30/2024 (09/24) Balance .00 * .00 * 215.00 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * 215.00 YTD Encumbrance .00 YTD Actual 215.00 Total 215.00 YTD Budget 150.00 Unexpended 65.00- 210-56720-3350 Mileage Expense 09/30/2024 (09/24) Balance .00 * .00 * .00 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 210-56720-4280 Miscellaneous Assessments 09/30/2024 (09/24) Balance .00 * .00 * 60,907.20- 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * 60,907.20- YTD Encumbrance .00 YTD Actual 60,907.20- Total 60,907.20- YTD Budget 61,112.00- Unearned 204.80 210-56720-4685 Event Fees 09/30/2024 (09/24) Balance .00 * .00 * 8,930.01- 10/21/2024 CR 1026138 Octoberfest BID Fees - ERIN LEWIS 40.00- Description: Octoberfest BID Fees - ERIN LEWIS 10/21/2024 CR 1026160 Octoberfest BID Fees - MELISSA ESTREEN 40.00- Page 6 of 12 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 3 Period 10/24 (10/31/2024) Nov 06, 2024 9:45AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4685 Event Fees (continued) Description: Octoberfest BID Fees - MELISSA ESTREEN 10/21/2024 CR 1026193 Octoberfest BID Fees - MOBILELINK LLC 40.00- Description: Octoberfest BID Fees - MOBILELINK LLC 10/21/2024 CR 1026217 Octoberfest BID Fees FOOD VENDOR - THE MAI 100.00- Description: Octoberfest BID Fees FOOD VENDOR - THE MAIN CELEBRATION 10/21/2024 CR 1026218 Octoberfest BID Fees FOOD VENDOR FEE - LB 100.00- Description: Octoberfest BID Fees FOOD VENDOR FEE - LBN FOODS 10/21/2024 CR 1026220 T-Shirts FOR WITCHES NIGHT OUT - BID CASH 945.00- Description: T-Shirts FOR WITCHES NIGHT OUT - BID CASH COLLECTIONS, Comment: Void reason: needs breakdown 10/21/2024 CR 1026221 Voided Receipt - 1.026220 - BID CASH COLLECT 945.00 Description: Voided Receipt - 1.026220 - BID CASH COLLECTIONS, Comment: Void reason: needs breakdown 10/21/2024 CR 1026222 T-Shirts WITCHES NIGHT OUT - BID CASH COL 895.73- Description: T-Shirts WITCHES NIGHT OUT - BID CASH COLLECTIONS 10/21/2024 CR 1026383 T-Shirts - 9 - BID T-SHIRT COLLECTIONS 213.27- Description: T-Shirts - 9 - BID T-SHIRT COLLECTIONS 10/21/2024 CR 1026387 T-Shirts WITCHES NIGHT OUT - BID T-SHIRT C 402.84- Description: T-Shirts WITCHES NIGHT OUT - BID T-SHIRT COLLECTIONS 10/21/2024 CR 1026389 Hol Stroll&Tree Light BID Fees - JILLS PET SHO 65.00- Description: Hol Stroll&Tree Light BID Fees - JILLS PET SHOPPE, Comment: Void reason: wrong account 10/21/2024 CR 1026392 Voided Receipt - 1.026389 - JILLS PET SHOPPE 65.00 Description: Voided Receipt - 1.026389 - JILLS PET SHOPPE, Comment: Void reason: wrong account 10/31/2024 (10/24) Period Totals and Balance 1,010.00 * 2,841.84- * 10,761.85- YTD Encumbrance .00 YTD Actual 10,761.85- Total 10,761.85- YTD Budget 14,000.00- Unearned 3,238.15 210-56720-4800 Interest on Investments 09/30/2024 (09/24) Balance .00 * .00 * .00 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4850 Donations 09/30/2024 (09/24) Balance .00 * .00 * .00 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4855 Sponsorships 09/30/2024 (09/24) Balance .00 * .00 * 9,560.00- Page 7 of 12 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 4 Period 10/24 (10/31/2024) Nov 06, 2024 9:45AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships (continued) 10/21/2024 CR 1026184 Octoberfest Sponsorship BAND SPONSOR - SEN 500.00- Description: Octoberfest Sponsorship BAND SPONSOR - SENZIGS INC 10/21/2024 CR 1026219 WITCHES NIGHT OUT BAND SPONSORSHIP 2 250.00- Description: WITCHES NIGHT OUT BAND SPONSORSHIP 2024 - STUBBORN BROTHERS BREWERY 10/21/2024 CR 1026385 WITCHES NIGHT OUT BAND SPONSOR - STOP 250.00- Description: WITCHES NIGHT OUT BAND SPONSOR - STOPHCO 5 LLC/BERKSHIRE HATHAWAY 10/21/2024 CR 1026386 Octoberfest Sponsorship - TOTAL FITNESS 1,500.00- Description: Octoberfest Sponsorship - TOTAL FITNESS 10/21/2024 CR 1026388 Hol Stroll&Tree Light Sponsor - SHAWANO WOM 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO WOMANS CLUB 10/21/2024 CR 1026390 Hol Stroll&Tree Light Sponsor - KAREN & CURT 65.00- Description: Hol Stroll&Tree Light Sponsor - KAREN & CURT PRESTON 10/21/2024 CR 1026391 Hol Stroll&Tree Light Sponsor - KYLE KLOTZBUE 65.00- Description: Hol Stroll&Tree Light Sponsor - KYLE KLOTZBUECHER 10/21/2024 CR 1026393 Hol Stroll&Tree Light Sponsor - JILLS PET SHOP 65.00- Description: Hol Stroll&Tree Light Sponsor - JILLS PET SHOPPE 10/21/2024 CR 1026394 Hol Stroll&Tree Light Sponsor - SHAWANO COU 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO COUNTY LITERACY COUNCIL 10/21/2024 CR 1026395 Hol Stroll&Tree Light Sponsor - SENIOR GIFT SH 65.00- Description: Hol Stroll&Tree Light Sponsor - SENIOR GIFT SHOP 10/21/2024 CR 1026396 Hol Stroll&Tree Light Sponsor - CORNERSTONE 65.00- Description: Hol Stroll&Tree Light Sponsor - CORNERSTONE CHIRPRACTIC 10/21/2024 CR 1026397 Hol Stroll&Tree Light Sponsor - SHAWANO VETE 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO VETERINARY SERVICES 10/21/2024 CR 1026398 Hol Stroll&Tree Light Sponsor - JENNY NACHTW 65.00- Description: Hol Stroll&Tree Light Sponsor - JENNY NACHTWEY/PERFORMANCE FOOD SERV 10/21/2024 CR 1026399 Hol Stroll&Tree Light Sponsor - TONI DALLMANN 65.00- Description: Hol Stroll&Tree Light Sponsor - TONI DALLMANN/KWIK TRIP 10/21/2024 CR 1026400 Hol Stroll&Tree Light Sponsor - RADCO 65.00- Description: Hol Stroll&Tree Light Sponsor - RADCO 10/21/2024 CR 1026401 Hol Stroll&Tree Light Sponsor - AMERICAN MARI 65.00- Description: Hol Stroll&Tree Light Sponsor - AMERICAN MARINA INC 10/21/2024 CR 1026402 Hol Stroll&Tree Light Sponsor - DOMESTIC ABU 65.00- Description: Hol Stroll&Tree Light Sponsor - DOMESTIC ABUSE SUPPORT CENTER OF SHAWANO 10/21/2024 CR 1026403 Hol Stroll&Tree Light Sponsor - SHAWANO FAMI 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO FAMILY DENTISTRY 10/21/2024 CR 1026404 Hol Stroll&Tree Light Sponsor - UNITY 65.00- Description: Hol Stroll&Tree Light Sponsor - UNITY 10/21/2024 CR 1026405 Hol Stroll&Tree Light Sponsor - HEINS APPLIAN 65.00- Page 8 of 12 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 5 Period 10/24 (10/31/2024) Nov 06, 2024 9:45AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships (continued) Description: Hol Stroll&Tree Light Sponsor - HEINS APPLIANCE 10/21/2024 CR 1026406 Hol Stroll&Tree Light Sponsor - SHAWANO CO HI 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO CO HISTORICAL SOCIETY 10/21/2024 CR 1026407 Hol Stroll&Tree Light Sponsor - PEACE UNITED 65.00- Description: Hol Stroll&Tree Light Sponsor - PEACE UNITED CHURCH OF CHRIST 10/21/2024 CR 1026408 Hol Stroll&Tree Light Sponsor - ASHLEY WALSH 65.00- Description: Hol Stroll&Tree Light Sponsor - ASHLEY WALSH & ASSOCIATES LLC 10/21/2024 CR 1026409 Hol Stroll&Tree Light Sponsor - SHAWANO CO T 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO CO TOURISM COUNCIL 10/21/2024 CR 1026410 Hol Stroll&Tree Light Sponsor - SAYPRO/SHAWA 65.00- Description: Hol Stroll&Tree Light Sponsor - SAYPRO/SHAWANO CHAMBER FOUNDATION INC 10/21/2024 CR 1026411 Hol Stroll&Tree Light Sponsor - RADTKE-REUTE 65.00- Description: Hol Stroll&Tree Light Sponsor - RADTKE-REUTER ELECTRIC LC 10/21/2024 CR 1026412 Hol Stroll&Tree Light Sponsor - MARION BODY 65.00- Description: Hol Stroll&Tree Light Sponsor - MARION BODY WORKS 10/21/2024 CR 1026413 Hol Stroll&Tree Light Sponsor - SECURITY GRO 65.00- Description: Hol Stroll&Tree Light Sponsor - SECURITY GROUP INC 10/21/2024 CR 1026414 Hol Stroll&Tree Light Sponsor - KERSTEN LLC 65.00- Description: Hol Stroll&Tree Light Sponsor - KERSTEN LLC 10/21/2024 CR 1026415 Hol Stroll&Tree Light Sponsor - ABBY BANK 65.00- Description: Hol Stroll&Tree Light Sponsor - ABBY BANK 10/21/2024 CR 1026416 Hol Stroll&Tree Light Sponsor - COLLEGE OF ME 65.00- Description: Hol Stroll&Tree Light Sponsor - COLLEGE OF MENOMINEE NATION 10/21/2024 CR 1026417 Hol Stroll&Tree Light Sponsor - ST JAMES LUTH 65.00- Description: Hol Stroll&Tree Light Sponsor - ST JAMES LUTHERAN CHURCH & SCHOOL 10/21/2024 CR 1026418 Hol Stroll&Tree Light Sponsor - STRIVE BEHAVI 65.00- Description: Hol Stroll&Tree Light Sponsor - STRIVE BEHAVIORAL SOLUTIONS LLC 10/21/2024 CR 1026422 Hol Stroll&Tree Light Sponsor - MATT LIST 65.00- Description: Hol Stroll&Tree Light Sponsor - MATT LIST 10/21/2024 CR 1026429 Hol Stroll&Tree Light Sponsor - NOVOLEX/KATH 65.00- Description: Hol Stroll&Tree Light Sponsor - NOVOLEX/KATHY JOHNSON 10/21/2024 CR 1026440 Hol Stroll&Tree Light Sponsor - JAMES MINTON 65.00- Description: Hol Stroll&Tree Light Sponsor - JAMES MINTON 11/01/2024 CR 1026540 Hol Stroll&Tree Light Sponsor - WOLF RIVER HO 65.00- Description: Hol Stroll&Tree Light Sponsor - WOLF RIVER HOLDINGS CORP 11/01/2024 CR 1026541 Hol Stroll&Tree Light Sponsor - BETHANY RETZL 65.00- Description: Hol Stroll&Tree Light Sponsor - BETHANY RETZLAFF 11/01/2024 CR 1026542 Hol Stroll&Tree Light Sponsor - SHAWANO MEN 65.00- Page 9 of 12 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 6 Period 10/24 (10/31/2024) Nov 06, 2024 9:45AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships (continued) Description: Hol Stroll&Tree Light Sponsor - SHAWANO MENOMINEE/RISE WELLNESS RECOV CT 11/01/2024 CR 1026543 Hol Stroll&Tree Light Sponsor - 11 BROTHERS PI 65.00- Description: Hol Stroll&Tree Light Sponsor - 11 BROTHERS PIZZA/LUIGIS PIZZA 11/01/2024 CR 1026544 Hol Stroll&Tree Light Sponsor - SHAWANO FOO 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO FOODS LLC/CHARLIES 11/01/2024 CR 1026545 Hol Stroll&Tree Light Sponsor - REMAX NORTH 65.00- Description: Hol Stroll&Tree Light Sponsor - REMAX NORTH WINDS REALTY 11/01/2024 CR 1026546 Hol Stroll&Tree Light Sponsor - SHAWANO OPTI 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO OPTIMIST CLUB 11/01/2024 CR 1026547 Hol Stroll&Tree Light Sponsor - TWIG'S BEVERA 65.00- Description: Hol Stroll&Tree Light Sponsor - TWIG'S BEVERAGE 11/01/2024 CR 1026548 Hol Stroll&Tree Light Sponsor - SIMKO SUPPOR 65.00- Description: Hol Stroll&Tree Light Sponsor - SIMKO SUPPORT CTR/SHAWANO ORTHODONTICS 11/01/2024 CR 1026549 Hol Stroll&Tree Light Sponsor - BIG BROTHERS 65.00- Description: Hol Stroll&Tree Light Sponsor - BIG BROTHERS BIG SISTERS NE WI INC 11/01/2024 CR 1026550 Hol Stroll&Tree Light Sponsor - GENEX COOPER 65.00- Description: Hol Stroll&Tree Light Sponsor - GENEX COOPERATIVE 11/01/2024 CR 1026583 Hol Stroll&Tree Light Sponsor - LIFE CHURCH S 65.00- Description: Hol Stroll&Tree Light Sponsor - LIFE CHURCH SHAWANO WI 11/01/2024 CR 1026670 Hol Stroll&Tree Light Sponsor - SACRED HEART 65.00- Description: Hol Stroll&Tree Light Sponsor - SACRED HEART PARISH 11/01/2024 CR 1026672 Hol Stroll&Tree Light Sponsor - SCHUETTPELZ E 65.00- Description: Hol Stroll&Tree Light Sponsor - SCHUETTPELZ EXCAVATING LLC 11/01/2024 CR 1026673 Hol Stroll&Tree Light Sponsor (2 trees-Martins Je 130.00- Description: Hol Stroll&Tree Light Sponsor (2 trees-Martins Jew. & St John Episcopal) - MARTIN JEWELLERS 11/01/2024 CR 1026674 Hol Stroll&Tree Light Sponsor - THE COTTAGES 65.00- Description: Hol Stroll&Tree Light Sponsor - THE COTTAGES INVESTMENT GROUP 11/01/2024 CR 1026675 Hol Stroll&Tree Light Sponsor - FIRST PRESBYT 65.00- Description: Hol Stroll&Tree Light Sponsor - FIRST PRESBYTERIAN CHURCH 11/01/2024 CR 1026676 Hol Stroll&Tree Light Sponsor - DIVINE SAVIOR 65.00- Description: Hol Stroll&Tree Light Sponsor - DIVINE SAVIOR EV LUTHERAN CHURCH 11/01/2024 CR 1026677 Hol Stroll&Tree Light Sponsor - WTCH RESULTS 65.00- Description: Hol Stroll&Tree Light Sponsor - WTCH RESULTS BROADCASTING 11/01/2024 CR 1026678 Hol Stroll&Tree Light Sponsor - FAMILY SERVIC 65.00- Description: Hol Stroll&Tree Light Sponsor - FAMILY SERVICES 11/01/2024 CR 1026679 Hol Stroll&Tree Light Sponsor - BANK FIRST 65.00- Description: Hol Stroll&Tree Light Sponsor - BANK FIRST 11/01/2024 CR 1026680 Hol Stroll&Tree Light Sponsor - AMERICAN LEGI 65.00- Page 10 of 12 CITY OF SHAWANO BID FUND MONTHLY REPORT Page: 7 Period 10/24 (10/31/2024) Nov 06, 2024 9:45AM Created Date Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 210-56720-4855 Sponsorships (continued) Description: Hol Stroll&Tree Light Sponsor - AMERICAN LEGION POST 117 11/01/2024 CR 1026681 Hol Stroll&Tree Light Sponsor - THIEL & ASSOCI 65.00- Description: Hol Stroll&Tree Light Sponsor - THIEL & ASSOCIATES INS AGENCY LLC 11/01/2024 CR 1026682 Hol Stroll&Tree Light Sponsor - EDWARD JONES 65.00- Description: Hol Stroll&Tree Light Sponsor - EDWARD JONES 11/01/2024 CR 1026708 Hol Stroll&Tree Light Sponsor - SHAWANO HOO 65.00- Description: Hol Stroll&Tree Light Sponsor - SHAWANO HOOPS 11/01/2024 CR 1026709 Hol Stroll&Tree Light Sponsor - WOLF RIVER AS 65.00- Description: Hol Stroll&Tree Light Sponsor - WOLF RIVER ASSOCIATES 11/01/2024 CR 1026710 Hol Stroll&Tree Light Sponsor - EDS RESTORATI 65.00- Description: Hol Stroll&Tree Light Sponsor - EDS RESTORATION LLC 11/06/2024 JE 51 BID Christmas Tree by City Hall 65.00- 10/31/2024 (10/24) Period Totals and Balance .00 * 6,465.00- * 16,025.00- YTD Encumbrance .00 YTD Actual 16,025.00- Total 16,025.00- YTD Budget 17,000.00- Unearned 975.00 210-56720-4890 Miscellaneous Income 09/30/2024 (09/24) Balance .00 * .00 * .00 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 210-56720-4920 Transfers in from Other Funds 09/30/2024 (09/24) Balance .00 * .00 * 15,420.84- 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * 15,420.84- YTD Encumbrance .00 YTD Actual 15,420.84- Total 15,420.84- YTD Budget .00 Unearned 15,420.84- 210-56720-5000 General Insurance 09/30/2024 (09/24) Balance .00 * .00 * 1,286.00 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * 1,286.00 YTD Encumbrance .00 YTD Actual 1,286.00 Total 1,286.00 YTD Budget 1,250.00 Unexpended 36.00- 210-56720-7000 Grants 09/30/2024 (09/24) Balance .00 * .00 * 50,841.68 10/31/2024 (10/24) Period Totals and Balance .00 * .00 * 50,841.68 YTD Encumbrance .00 YTD Actual 50,841.68 Total 50,841.68 YTD Budget 20,000.00 Unexpended 30,841.68- Number of transactions: 87 Number of accounts: 17 Debit Credit Proof Grand Totals: 6,853.32 9,306.84- 2,453.52- Page 11 of 12 BID Coordinator Report November 13, 2024  Witches’ Night Out: Friday, October 11 o The weather was perfect!!! There were so many witches in downtown and they started shopping about 9:30 a.m. It was busy ALL DAY long. o Food trucks parked near The Naberhood, by the Stubborn Brothers beer garden worked really well. They were super busy from about 4:30 to 8 p.m. Three entre trucks and one dessert was the right number. o Having the band outside was SO GOOD. Allowed room for people to dance, or they could actually sit and talk, enjoy the amazing weather, and still have food and beverages available. It also allowed for people to eat at SBB if they wanted a sit-down meal, and there were quite a few witches inside. SBB brought over their patio heaters. May want to consider renting additional heaters if the weather isn’t as nice as it was this year. o Band timing from 7 p.m. to 10 p.m. worked really well. Crowd thinned out just a little when they took an intermission but there were still many people who stayed until the end.  Christmas Open House: Friday, November 8 & Saturday, November 9 o Will discuss this at the meeting since it happened last weekend.  Holiday Stroll & Tree Lighting: Saturday, November 30 from 3 to 5 p.m. o This is Small Business Saturday. I encourage all businesses to stay open until 5 p.m. on the day of this event since the event is listed until 5 p.m. o Trees: All 100 are sponsored. Trees will be placed in stands next week by Park & Rec staff. I will be out placing signs once trees are in place and then sponsors may begin decorating (once I send them an email) o Horse & wagon rides: Wolf River Dental is again sponsoring one and ThedaCare has agreed to sponsor the second. o Food & beverage: coffee, hot chocolate, cider, and sweet treats available for purchase. o Visit with Santa at the Santa House. Each child who visits with Santa during the event will receive a stocking sponsored by Shawano Orthodontics. Santa House is scheduled to be moved into place next week. Watch for info from Park & Rec about Saturdays with Santa in December. In addition, a sensory-friendly event is in the works. o Visit with the reindeer o Children’s activities sponsored by Shawano Area Early Childhood Partnership and Menominee Early Childhood Service. o Roast marshmallows and make s’mores with Shawano Park & Rec. o Holiday Treasure Hunt throughout Franklin Park. o The Shawano Optimist Club will be providing free holiday goodie bags for area youth and will also be collecting non-perishable food items to donate to SAFPARC. o Story-time with the Shawano County Library. o Christmas music by Terryoke’s Mountain Top Entertainment. o 5 p.m. The lighting of the 26’ Shawano Christmas tree at Franklin Park with the countdown led by the mayor.  Shawano Santa Parade: Friday, December 6 o Sponsored by Charlie’s County Market. Registration is open and posted on the Shawano Downtown website. o NEED: I am looking for someone to be in charge of the parade judges (finding 3 people, communicating with them and working with me to tally the scores after the parade). o NEED: Does anyone know someone who would donate their time to take photos of the parade entries? Does not need to be a professional. Photos would be needed on Saturday so I can load them to Facebook for the People’s Choice voting.  Spring shopping event – March 8 o NEED: Name for this event is needed! Page 12 of 12