Joint Common Council and Finance Meeting - Budget

CITY OF SHAWANO SPECIAL JOINT COMMON COUNCIL & FINANCE COMMITTEE MEETING AGENDA WEDNESDAY, AUGUST 23, 2023 5:00 PM SHAWANO CITY HALL, 127 S. SAWYER STREET, SHAWANO TO JOIN THE MEETING VIA ZOOM, PLEASE CLICK THE LINK BELOW https://us02web.zoom.us/j/89607890555pwd=U1dOcDBGcmd5aVdvL2tzUVZsOEZPQT09 MEETING ID: 896 0789 0555 PASSCODE: 232197 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) REPORT OF CLERK FOR COMPLIANCE WITH OPEN MEETING LAW 5) APPROVAL OF AGENDA AND/OR OTHER MATTERS AUTHORIZED BY LAW 6) PUBLIC COMMENT 7) RESOLUTIONS/ORDINANCES A. Resolution No.91-23: Approve Purchase of a new Tool Cat for DPW and Park and Rec B. Resolution No.98-23: Approve purchase of a new Garbage Truck to replace #142 for DPW C. Resolution No.99-23: Approval of resolution supporting the application for CDI program with WEDC (David and Heather Pahl) 8) 2024 CITY OF SHAWANO BUDGET DISCUSSION 9) ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 1 of 6  City of Shawano 127 S Sawyer Street, Shawano, WI 54166 (715) 526-6138 Fax: (715) 526-5751 RESOLUTION NO. 91-23 SPONSORED BY: Finance Committee INTRODUCED BY: SECONDED BY: WHEREAS, the City of Shawano Public Works and Park and Recreation Departments would benefit from the purchase of a Tool Cat with attachments for the winter season; and WHEREAS, the total anticipated cost is $102,000 and would be included in the 2024 CIP Equipment budget; and WHEREAS, delivery of the new Tool Cat is expected to be late 2023 - early 2024. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Shawano that the above stated purchase of a Tool Cat is hereby pre-approved, for an amount not to exceed $102,000. BE IT FURTHER RESOLVED, that the Mayor, City Clerk, and Public Works Director are hereby authorized and directed to execute said agreement. Adopted: Signed: Bruce Milavitz, Mayor Signed: Lesley Nemetz, City Clerk Page 2 of 6  Field Committee Action Item Meeting Date: 8/16/2023 Submitted By: Scott Kroening, Public Works Director Agenda Category: Action Item Title: New Tool Cat with attachments (for 2024 Budget) Subject: New Tool Cat with attachments (for 2024 Budget) Background:  We have included a new Tool Cat with attachments in the 2024 Budget.  The DPW and Park & Rec would benefit by receiving the Tool Cat in 2023 and being able to use it for the upcoming snow season.  In an effort to receive the Tool Cat this year it is imperative to order it immediately. The attachments for the Tool Cat needed for snow removal are several months out after ordering.  The Tool Cat is a smaller version of a skid steer loader and isn’t offered by other venders. Holder equipment is fairly similar however the cost for a holder is approximately double the cost of a Tool Cat. Financial /Sustainability Considerations:  The Tool Cat with attachments will cost approximately $102,000.00 and would be included in the 2024 CIP Equipment budget. Recommendation:  Approve the ordering of the Tool Cat with attachments. Page 3 of 6  City of Shawano 127 S Sawyer Street, Shawano, WI 54166 (715) 526-6138 Fax: (715) 526-5751 RESOLUTION NO. 98-23 SPONSORED BY: Finance Committee INTRODUCED BY: SECONDED BY: WHEREAS, the City is scheduled to replace garbage truck #142 in 2024; and WHEREAS, the total anticipated cost is $325,000; and WHEREAS, the City has $225,000 in the garbage truck replacement fund; and WHEREAS, estimated $20,000 trade-in value has been placed on the existing vehicle; and WHEREAS, the remaining funds needed for this purchase will be included in the 2024 CIP Equipment budget; and WHEREAS, delivery of the new garbage truck is expected in 2025. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Shawano that the above stated purchase of a garbage truck is hereby pre-approved, for an amount not to exceed $325,000. BE IT FURTHER RESOLVED, that the Mayor, City Clerk, and Public Works Director are hereby authorized and directed to execute said agreement. Adopted: Signed: Bruce Milavitz, Mayor Signed: Lesley Nemetz, City Clerk Page 4 of 6  Field Committee Action Item Meeting Date: 8/16/2023 Submitted By: Scott Kroening, Public Works Director Agenda Category: Action Item Title: New Garbage Truck , #142 replacement (for 2024 Budget) Subject: New Garbage Truck, #142 replacement (for 2024 Budget) Background:  The city is scheduled to replace garbage truck #142 in the 2024 Budget. The current garbage truck # 142 is a 2011 Peterbilt chassis, with a Labrie articulated arm, and a 25 CY single body type. The new garbage truck will be an international chassis, with a Labrie articulated arm, and a 30 CY single body type.  The ordering window opened 7/26/23 and will run through 9/1/23. It is imperative to order the truck within this window to ensure a vehicle, most likely receiving it in 2025.  This is the same type of garbage truck that was ordered in 2020 and that truck has worked out very well. Financial /Sustainability Considerations:  The new garbage truck will cost approximately $325,000.00, which would be included in the 2024 CIP Equipment budget. There is approximately $225,000 in the garbage truck replacement fund, and the trade in value of the old truck should be about $20,000.00. Recommendation:  Approve the ordering of the new garbage truck. Page 5 of 6  City of Shawano 127 S Sawyer Street, Shawano, WI 54166 (715) 526-6138 Fax: (715) 526-5751 RESOLUTION NO. 99-23 SPONSORED BY: Mayor INTRODUCED BY: SECONDED BY: WHEREAS, the Wisconsin Economic Development Corporation (WEDC) provides Community Development Investment (CDI) Grants in support of urban, small city, and rural community shovel-ready projects with an emphasis on downtown community-driven efforts; and WHEREAS, as part of the grant process, the applicant must receive authorization from their municipality’s governing body to submit an application to the CDI Grant program; and WHEREAS, David and Heather Pahl (applicant) have recently purchased 146 S Main Street, Shawano, Wisconsin; and WHEREAS, it is the desire of the applicant to pursue CDI Grant monies for the renovation of this property, to include the restoration of a upper 2 bedroom apartment and lower commercial retail space and new roof, as well as overhaul of the HVAC and plumbing components of the building; and WHEREAS, the applicant is also working with the City of Shawano Redevelopment Authority on the creation of a Development Agreement to allow for additional funding towards this project. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Shawano that as the governing body of the City of Shawano, they do hereby support and authorize the submittal of a CDI Grant application to the WEDC by David and Heather Pahl for the property located at 146 S Main Street, Shawano, Wisconsin. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to assist with the grant process as deemed necessary by the WEDC. Adopted: Signed: Bruce Milavitz, Mayor Signed: Lesley Nemetz, City Clerk Page 6 of 6