Shawano City Airport Commission

CITY OF SHAWANO SHAWANO CITY AIRPORT COMMISSION AGENDA TUESDAY, JUNE 17, 2025 4:00 PM AIRPORT - N5468 N AIRPORT ROAD, SHAWANO, WI 1) CALL TO ORDER The June meeting of the Shawano Airport Commission will be held starting at 4:30 PM in the Airport Conference Room. The meeting will be preceded by a planning session, involving Commissioners and representatives of the Wisconsin Bureau of Aeronautics, and Consultants TKDA and Omnni/Westwood beginning at 4:00 PM. Public welcome. Those not able to join the meeting in person, may join the meeting via Microsoft Teams Meeting Link, as follows: Join the meeting now Meeting ID: 252 274 307 484 7 Passcode: 8SQ7kW9h 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL OF MEMBERS A. Commissioners Present - B. Others Present - C. Official welcome of new Airport Manager, Kyle Hotvedt 4) APPROVAL OF AGENDA 5) APPROVE PRIOR SHAWANO CITY AIRPORT COMMISSION MEETING MINUTES A. Approval of the minutes of the May Airport Commission meeting 6) CORRESPONDENCE 7) PUBLIC COMMENT If anyone is present and wishes to speak during public comment, they shall state their name and address for the record. Public comment participants shall be limited to 3 minutes of time Page 1 of 26  to speak/present. Please note that Committee/Commission members do not typically engage with participants during this portion of the meeting. 8) REPORTS A. FINANCIAL/TREASURER'S REPORT  Review of Financial Statements and Budget Performance  Pricing Strategies Discussion  Other Financial Matters B. AIRPORT DIRECTOR/MANAGER REPORT  ARPA funds follow-up  Follow-up with DNR regarding dredging permits 9) CONSIDER/APPROVE ACTION ITEMS A. Planning Session Follow-up and Possible Actions in Connection Therewith  Obstruction Clearing Matters  Petition in Support of Refreshed Master Plan and Related Matters B. Update on Planning for the August Fly-in/Car Show and any Possible Actions in Connection Therewith  Fence gate relocation  Electrical support at the beacon  Layout changes and related implications  Budget plan and approval C. Update on Planning for the AirVenture Cup Race and any Potential Actions in Connection Therewith D. Status of New Hangar Construction E. NFA Update and Update on Potential EAA Week Warbird Fly-in including Possible Actions in Connection Therewith F. Update on Sewer/Water Project and Any Possible Actions in Connection Therewith G. New Hangar Pavement Extension and any Possible Actions in Connection Therewith H. Update on Acquisition of SRE and any Possible Actions in Connection Therewith I. Update on Potential Solar Project J. Transition of Airport Roles and Clarence Schampers Retirement as well as any Possible Actions in Connection Therewith 10) FUTURE AGENDA ITEMS At this time,Committee/Commission members may request to have items placed on the next meeting's agenda for discussion and/or action. 11) CLOSED SESSION Go into Closed Session under Wisconsin State Statute 19.85(1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified Page 2 of 26  public business, whenever competitive or bargaining reasons require a closed session. (RE: LTE Contract Discussion) 12) OPEN SESSION Return to Open Session per Wisconsin State Statutes 19.85 (2) and take appropriate action, if required, on closed session matters. 13) ADJOURNMENT * NEXT MEETING DATE: The next meeting of the Shawano Airport Commission will be held on July 15th, 2025, at the Airport, at 4:30 PM. A decision on the holding of a pre-meeting planning session will be made at a later time. DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. OPEN MEETING LAW COMPLIANCE This agenda was posted in 3 public places (City Hall, Premier Community Bank and the Shawano Library) as well as sent to local news media. Therefore, all laws regarding posting of agendas for open meeting law compliance have been met. Page 3 of 26  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES May 13, 2025 4:00 PM Shawano City Hall, (127 S. Sawyer Street, Shawano, WI) CALL TO ORDER The May meeting of the Shawano Airport Commission was preceded by a planning session, involving representatives of the Wisconsin Bureau of Aeronautics (the Bureau) and outside consulting engineers, Omnni/Westwood and TKDA. The Master Plan Update feedback from the FAA remains outstanding, with no indication when they will finalize it. Discussion centered on timing and potential issues associated with delayed start of several projects planned in 2025 in the Master Plan. We were assured that the Infrastructure Bill (Bill) funding was not at risk as the earliest entitlements were designated for the Snow Removal Equipment (SRE) currently in process. Changing the priority of the projects and breaking up the Terminal Apron/Hangar Expansion project into two projects was discussed. Shawano was advised to discuss the change with the Bureau as a basis for initiating such a project, including all the preliminary work such as the Hearing, Petition, etc.. Chairman Seidel advised Stephanie Senst that Commissioner Engel would be setting up a meeting between Omnni/Westwood and Commissioners Seidel, Engel, Bloedorn and AM Isom, to kick off planning for the Obstruction Clearing Project. Senst reported that they would be preparing the necessary documentation to request Legacy Status for 35/17 and that we clearly met the definition required, in their opinion. Matt Brynick indicated that the FAA had been getting increasingly challenged with airport properties not having evidence of clear titles, or those where title did not adequately match the ALP footprint. It was suggested that Eddie Sheppard work directly with Matt to provide any information necessary to avoid any problems in this regard, given the change in ownership under way. Secretary Engel expressed concern about the need for the additional PAPI certification flight and potential to have to pay twice due to the initial failure associated with runway end lighting. Matt to look into the matter and suggested that the cost, if duplicated, would most likely end up in the PAPI AIP funding. Those present for the planning session: Seidel, Engel, Bloedorn, Miavitz, Isom, Schampers, Sheppard, Brynick from the Bureau, and Petrovitz and Senst of TKDA and Westwood, respectively. PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS Commissioners present: Seidel, Engel, Bloedorn, Milavitz, and new Commissioner Meyer. Others present : Airport Manager Isom, Clarence Schampers, Paul Sheridan, and City Administrator Sheppard. APPROVAL OF AGENDA AND POSSIBLE MOTION TO DEVIATE A motion was made by Commissioner Milavitz, seconded by Bloedorn, to approve the agenda and to deviate as necessary for meeting flow. Motion carried in a voice vote. APPROVE PRIOR SHAWANO CITY AIRPORT COMMISSION MEETING MINUTES A. Approval of the April 15, 2025 minutes, the minutes of the April meeting were approved as read. CORRESPONDENCE None PUBLIC COMMENT Page 1 of 23 Page 4 of 26 None REPORTS A. FINANCIAL/TREASURERS REPORT  Financial results and review of disbursements: In the absence of Treasurer Brunson, Secretary Engel presented the financial results for April. The substantial off plan General Expense was further explained as being due to the property tax bill for the Airport (now partially non-exempt following the change in taxation for the private hangars) in the amount of about $10k, to be offset when the Airport is credited for the collection of the hangar amounts billed directly to the hangar owners. Unfortunately, the credit will go directly to the General Fund Balance. Consequently, we will be off budget by the $10k. Year to date 100LL sales margins are averaging 6% vs. the 9% budgeted due to cost of fuel sold being approximately 3% higher than budgeted. Colin pointed out that the most recent purchase price approximated the planned cost. The Pricing Committee will continue to monitor progress on fuel margin. It was further noted that JetA sales was not covering cost by about $800 per month and produced a YTD loss of about $3,500. The Pricing Committee believes this can be made up over the remaining course of the year and will monitor the process. Seidel reminded the group they "owned" the process and the results.  Discussion of financial resources and commitments: continues to be a work in progress and nothing further to report at this time.  Discussion of fuel pricing strategies and other pricing matters, if any, see above comments. B. AIRPORT DIRECTOR/MANAGER REPORT We have been advised that about $3k in ARPA funds remain unclaimed. Colin to submit copies of an operating bill and evidence of payment sufficient to claim the funds. As work proceeds on the new hangar, the opportunity presents itself to connect the new apron with that of the Maintenance Hangar. Colin working with the contractor to obtain estimates for what would possibly be Airport cost if connection is feasible and cost effective. Finally, with the recent DNR contact on the seaplane dredging and advice on how to proceed, Colin to attempt to obtain a copy of the last dredging contract as a basis for completion of a new contract application, as well as to ascertain the dimensions of the last project. CONSIDER/APPROVE ACTION ITEMS A. Annual Fly-in/Car Show planning report and any possible actions in connection therewith - Tina Nelson Tina Nelson was unable to attend the meeting. Chairman Seidel reported having met with Tina and others to discuss the event footprint and that it was likely the event would be moved outward, the general aviation portion moved Northward, and the sound system would face mostly Westward or inward towards the building rather than the other way around. Additional electrical power at the beacon was under review, as were possibilities of moving the spare fence gate currently on Airport Road, over to the Southwest side to create two gates in that area for better event flow in and out. Also discussed was need for better traffic flow and most likely hiring of a couple of deputies for Airport Road. B. Status of new hangar development Commissioner Bloedorn reported the new hangar is expected to be completed and operational by the Fly-in. Things going as planned. C. AirVenture Race planning report and any possible actions in connection therewith Secretary Engel reported on the Race in the absence of Brunson. EAA Chapter 1710 has officially approved the Race as a sanctioned event and members will receive EAA volunteer credit for involvement. We have also received a certificate of insurance from EAA for the event. Engel will present at the next Chapter meeting in hopes of recruiting volunteers for a variety of involvement. D. Fireworks Event planning and any possible actions in connection therewith Page 2 of 23 Page 5 of 26  Chairman Seidel reported the fireworks were proceeding as planned. E. Update, discussion and potential actions in connection with the Sewer/Water Project - Bloedorn Commissioner Bloedorn lead a discussion of the possible costs associated with the project, based on the estimates provided him by DeGroot. Many assumptions are required, such as willingness of DeGroot to work with the State, within the estimates provided, whether the estimates would be the same if further bidding was required, estimates of the DeGroot sewer/water split, and estimates of the engineering costs required by Westwood as well as estimates for the Bureau management fee and contingencies. Rough estimates were that using Bureau 80/20 funding on the water side of the project; we might save about $40k. The range of local funding required would be from about $80k to $120k, with and without the 80/20, respectively. Bloedorn to work with City Manager Sheppard to further refine the estimates and assumptions for further discussion with the Commission. F. Update on acquisition of SRE (snow removal equipment) and possible actions in connection therewith - Bloedorn We currently await a report back from the Bureau regarding status. All information submitted. G. Update on approval of Master Plan, possible re-prioritization of projects and possible actions in connection therewith See comments in connection with planning session. H. Update on status of Obstruction Clearing Project and possible actions in connection therewith Secretary Engel reported being in the process of setting up a meeting with Senst and Stewart of Westwood to discuss initial project strategy and planning. Seidel asked that he and Bloedorn be included in the meeting when organized. Engel reported obtaining a number of large prints from Zirko to facilitate meeting discussions and that he was undertaking to accumulate as much information as possible in advance of the meeting regarding obstruction communications from the Bureau as well as existence of ordinance-based restrictions and other authority that might exist. He submitted the Zirko bill for payment. I. Potential war bird fly-out to Shawano during EAA week, planning, and possible actions in connection therewith Secretary Engel reported Jeff Brunson having been advised by Eric Whyte of EAA that he would be willing to bring a group of Warbirds out of Oshkosh on Thursday of EAA week for a fly-out lunch at Shawano. Engel and others are currently looking into possible host sites for lunch, and logistics depending on group size. Could be substantial as in 20-30 Liaison Aircraft or more. NFA considering covering costs of the lunch. More to follow. J. Solar Project Nothing to report at this time. ADJOURNMENT A motion was made by Commissioner Milavitz, seconded by Bloedorn, to adjourn the meeting at 5:55 PM. Carried in a voice vote. NEXT MEETING DATE: The next meeting is expected to be held Tuesday, June 17th, 2025, at 4:30 PM, at the Airport. A decision about holding a planning session in advance of the meeting will be made at a later time. Page 3 of 23 Page 6 of 26  CITY OF SHAWANO REVENUES WITH COMPARISON TO BUDGET FOR THE 4 MONTHS ENDING APRIL 30, 2025 AIPORT BUDGET PERIOD ACTUAL YTD ACTUAL REMAINING % TAX REVENUE 212-53510-4100 GENERAL PROPERTY TAXES 143,916.00 .00 .00 143,916.00 .0 TOTAL TAX REVENUE 143,916.00 .00 .00 143,916.00 .0 GENERAL REVENUES 212-53510-4730 FUEL SALES 155,750.00 11,582.83 29,243.41 126,506.59 18.8 212-53510-4735 JET FUEL SALES .00 2,385.80 10,102.78 ( 10,102.78) .0 212-53510-4820 RENTAL INCOME 16,000.00 530.00 10,002.11 5,997.89 62.5 212-53510-4850 DONATIONS 11,000.00 .00 .00 11,000.00 .0 212-53510-4890 MISCELLANEOUS INCOME 6,000.00 .00 162.00 5,838.00 2.7 TOTAL GENERAL REVENUES 188,750.00 14,498.63 49,510.30 139,239.70 26.2 TOTAL FUND REVENUE 332,666.00 14,498.63 49,510.30 283,155.70 14.9 OPERATIONS 212-53510-1100 WAGES 95,000.00 8,604.84 34,419.36 60,580.64 36.2 212-53510-1710 FICA 6,000.00 533.50 2,134.00 3,866.00 35.6 212-53510-1720 MEDICARE 2,000.00 124.78 499.12 1,500.88 25.0 212-53510-2200 UTILITIES 11,000.00 1,236.50 4,551.16 6,448.84 41.4 212-53510-2250 PHONE/FAX/INTERNET 4,200.00 711.30 1,464.27 2,735.73 34.9 212-53510-2300 PROFESSIONAL SERVICES 3,000.00 .00 .00 3,000.00 .0 212-53510-3000 GENERAL EXPENSE 2,000.00 347.37 12,557.80 ( 10,557.80) 627.9 212-53510-3100 SUPPLIES AND MATERIALS 3,000.00 .00 85.72 2,914.28 2.9 212-53510-3110 POSTAGE 200.00 .00 15.87 184.13 7.9 212-53510-3120 ADVERTISING/PROMOTIONS 18,000.00 517.91 1,629.52 16,370.48 9.1 212-53510-3200 EQUIPMENT 4,000.00 .00 .00 4,000.00 .0 212-53510-3210 FUEL 4,000.00 550.75 744.97 3,255.03 18.6 212-53510-3500 REPAIRS AND MAINTENANCE 24,600.00 37.46 7,240.38 17,359.62 29.4 212-53510-3600 FUEL COST 143,661.00 11,587.88 28,277.84 115,383.16 19.7 212-53510-3605 JET FUEL COST .00 5,160.49 13,566.33 ( 13,566.33) .0 212-53510-5000 GENERAL INSURANCE 12,000.00 .00 10,369.59 1,630.41 86.4 TOTAL OPERATIONS 332,661.00 29,412.78 117,555.93 215,105.07 35.3 TOTAL FUND EXPENDITURES 332,661.00 29,412.78 117,555.93 215,105.07 35.3 NET REVENUE OVER EXPENDITURES 5.00 ( 14,914.15) ( 68,045.63) 68,050.63 (13609 FOR ADMINISTRATION USE ONLY 33 % OF THE FISCAL YEAR HAS ELAPSED 05/07/2025 03:06PM PAGE: 1 Page 4 of 23 Page 7 of 26  CITY OF SHAWANO Check Register - Airport Page: 1 Check Issue Dates: 4/1/2025 - 4/30/2025 May 07, 2025 03:07PM Check Vendor Check Invoice Description Invoice Invoice GL Account Title Issue Date Number Payee Amount Number GL Account AT&T 04/17/2025 10077 AT&T 38.32 287297247118X040 AIRPORT Cell Phone 212-53510-2250 Phone/Fax/Internet Total AT&T: 38.32 COUNTY OF SHAWANO 04/09/2025 11142 COUNTY OF SHAWANO 550.75 62008995 AIRPORT Fuel 212-53510-3210 Fuel Total COUNTY OF SHAWANO: 550.75 GENUITY CONCEPTS, INC. 04/11/2025 12117 GENUITY CONCEPTS, IN 517.91 25173-1 AIRPORT Clothing 212-53510-3120 Advertising/Promotions Total GENUITY CONCEPTS, INC.: 517.91 MARTIN SYSTEMS, INC. Page 5 of 23 04/09/2025 11823 MARTIN SYSTEMS, INC. 347.37 68764 AIRPORT Security System 212-53510-3000 General Expense Total MARTIN SYSTEMS, INC.: 347.37 NSIGHT 04/25/2025 10867 NSIGHT 672.98 41986200 APRIL 20 AIRPORT Phone 212-53510-2250 Phone/Fax/Internet Total NSIGHT: 672.98 QUALHEIM'S TRUE VALUE HARDWARE 04/25/2025 10963 QUALHEIM'S TRUE VALU 37.46 330828 AIRPORT Batt Clip, Lead Test & Pail 212-53510-3500 Repairs and Maintenance Total QUALHEIM'S TRUE VALUE HARDWARE: 37.46 SHAWANO LAKE SANITARY DIST NO 1 04/17/2025 11184 SHAWANO LAKE SANITA 56.25 000-1671-00 3/31/2 AIRPORT Utilities 212-53510-2200 Utilities Total SHAWANO LAKE SANITARY DIST NO 1: 56.25 SHAWANO MUNICIPAL UTILITIES 04/25/2025 11191 SHAWANO MUNICIPAL U 169.09 2601793-10 MARC Airport Utilities 212-53510-2200 Utilities 04/25/2025 11191 SHAWANO MUNICIPAL U 498.07 2601794-10 MARC Airport Utilities 212-53510-2200 Utilities 04/25/2025 11191 SHAWANO MUNICIPAL U 70.24 2601804-11 MARC Airport Utilities 212-53510-2200 Utilities Total SHAWANO MUNICIPAL UTILITIES: 737.40 Page 8 of 26  CITY OF SHAWANO Check Register - Airport Page: 2 Check Issue Dates: 4/1/2025 - 4/30/2025 May 07, 2025 03:07PM Check Vendor Check Invoice Description Invoice Invoice GL Account Title Issue Date Number Payee Amount Number GL Account TITAN AVIATION FUELS 04/09/2025 11957 TITAN AVIATION FUELS 936.57 P4329319 AIRPORT Jet Fuel Testing Kit 212-53510-3605 Jet Fuel Cost 04/11/2025 11957 TITAN AVIATION FUELS 1,000.00 4342478 AIRPORT Jet Truck Rent 212-53510-3605 Jet Fuel Cost 04/11/2025 11957 TITAN AVIATION FUELS 7,417.67 4343714 AIRPORT Jet Fuel 212-16105 Jet Fuel Inventory 04/11/2025 11957 TITAN AVIATION FUELS 1,000.00 B4303503 AIRPORT Jet Fuel 212-16105 Jet Fuel Inventory 04/17/2025 11957 TITAN AVIATION FUELS 16,507.24 4350646 AIRPORT Fuel 212-16100 Fuel Inventory Total TITAN AVIATION FUELS: 26,861.48 WE ENERGIES 04/11/2025 11384 WE ENERGIES 266.81 52426103221 AIRPORT Shop Utilities 212-53510-2200 Utilities 04/11/2025 11384 WE ENERGIES 71.44 5426470978 AIRPORT Office Utilities 212-53510-2200 Utilities 04/11/2025 11384 WE ENERGIES 104.60 5427375195 AIRPORT Lot 3 Utilties 212-53510-2200 Utilities Total WE ENERGIES: 442.85 Page 6 of 23 Grand Totals: 30,262.77 Page 9 of 26  SHAWANO AIRPORT PROGRESS REPORT Page 7 of 23 MAY 13, 2025 Page 10 of 26  STATUS CATEGORIES • Safety / Security • Promotions / Advertising / Digital • Grounds / Equipment • Policy / Procedures / Reporting Page 8 of 23 • Budget • Events • Fuel • Training • Commerce Recruitment • Miscellaneous Page 11 of 26  GROUNDS / EQUIPMENT • REIL lights are off due to FAA test • PAPI lights are certified and currently flight determination saying they are active as of April 22. out of synch. Page 9 of 23 • Problem is with the 100 watt transformers in lights. Need to be 300 watt or better. • Gary with Highway Light ordered us two new transformers and will install them. Total price unknown at this time. Page 12 of 26  GROUNDS / EQUIPMENT 5/6/25 – * Airport incident, Loss of rudder control, damaged runway edge light. * Replacement cost for light - $352.20 * Reimbursement coming from aircraft insurance – Star Insurance (AOPA) * FAA Inspector (Tim Spreen) did respond for this incident (requested all minor incidents like this be Page 10 of 23 reported to their office) * I generated a full incident report and submitted to City Hall for our insurance. Page 13 of 26  GROUNDS / EQUIPMENT Page 11 of 23 CLARENCE, USING THE NEW HOLLAND WAS ABLE TO KNOCK DOWN THE SHORELINE AT THE END OF GUMAER RD. Page 14 of 26  Asphalt opportunity discussion Adam willing to let us piggyback on the pavement Page 12 of 23 portion of project Define areas of interest for pavement? Page 15 of 26  DREDGING SEAPLANE BASE 1. Application 2. 5 year contract = $1.00 3. Material analysis Page 13 of 23 4. Disposal location and approval 5. Suggested asking city or county if they need fill in areas other than wetland Page 16 of 26  FUEL 100 LL Current Price @ pump $4.60 JET A Current Price @ pump $3.95 2025 YTD total sales = 9,395 gal (as of 05-13-25) 2025 YTD total sales = 3,233 gal (as of 05-13-25) 2024 YTD total sales = 5,938 gal 2024 YTD total sales = (N/A) gal Page 14 of 23 (comparable) (as of 05-12-24) (comparable) (as of 05-13-24) 2024 TOTAL Sales (Sept – Dec) = 2,558 MAY 2024 total sales = 3,444 gal gal (Entire Month) MAY 2024 total sales = (N/A) gal MAY 2025 total sales (YTD) = 2,244 gal (Entire Month) (as of 05-13-25) MAY 2025 total sales (YTD) = 120.3 gal Current tank status = 1,646 gal (as of 05-13-25) (as of 05-13-25) Current tank status = 1,620 gal (as of 05-13-25) Delivery today of 8273 gallons @ $3.9234 / gal (down from $4.08 / gal on last partial fill of 4045 gal) Page 17 of 26  PROMOTIONS, ADVERTISING, DIGITAL Page 15 of 23 12 May 2025 Local student pilot Chloe Cicero brought her St. James Lutheran 4K class to airport for a field trip. Kids learned about the aircraft and got to watch Joe Schwister fly a take off, low pass, and landing. Page 18 of 26  10 May 2025 KCLI Young Eagles Rally EVENTS 55 kids flown 5 pilots total 3 of the pilots from Shawano Mike Bloedorn, Issac Follet, and Joe Schwister Page 16 of 23 Page 19 of 26 EVENTS Page 17 of 23 Page 20 of 26 EVENTS Page 18 of 23 Page 21 of 26 EVENTS Page 19 of 23 Page 22 of 26 EVENTS Page 20 of 23 Page 23 of 26 EVENTS Page 21 of 23 Page 24 of 26  Page 22 of 23 EVENTS Mr. & Mrs. Dootson chose Shawano Airport for the gender reveal of their baby. It’s a GIRL! Page 25 of 26  MISCELLANEOUS • Steve Hoida will be here this coming weekend to start on grass parking Page 23 of 23 area Page 26 of 26