Shawano City-County Airport Commission

CITY OF SHAWANO SHAWANO CITY-COUNTY AIRPORT COMMISSION AGENDA MONDAY, AUGUST 14, 2023 4:00 PM AIRPORT - N5468 N AIRPORT ROAD, SHAWANO, WI 1) CALL TO ORDER This meeting will begin at 4:00 PM with the planning group, involving Commissioners Seidel, Engel, and Timmerman, as well as representatives from the Wisconsin Bureau of Aeronautics, and consultants from TKDA/Omnni/Westwood. All others welcome. It will be followed by the full meeting of the Commission from 4:00 PM to 6:00 PM, and will then be followed by a meeting of the Volunteers for the August 19th (20th if rain) fly-in/car show. The Volunteer meeting will take place in Hangar #13. For those who cannot attend the planning meeting or the full meeting of the Commission, please feel free to use the following link. Note that the Volunteer meeting will not be webcast. August 14, 2023 Meeting of the Shawano Airport Commission Aug 14, 2023, 4:00 – 6:00 PM (America/Chicago) Please join my meeting from your computer, tablet or smartphone. https://meet.goto.com/984445613 You can also dial in using your phone. Access Code: 984-445-613 United States: +1 (669) 224-3412 Get the app now and be ready when your first meeting starts: https://meet.goto.com/install 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) APPROVAL OF AGENDA AND/OR OTHER MATTERS AUTHORIZED BY LAW AND ANY MOTION TO DEVIATE 5) APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the agenda of the July meeting of the Commission. 6) PUBLIC COMMENT Page 1 of 26  7) CORRESPONDENCE (other than for minutes items) 8) FINANCIAL/TREASURERS REPORT A. Treasurer's Report B. Budget Discussion C. Status of Transition to City Administration 9) AIRPORT DIRECTOR/MANAGER REPORT A. Monthly Report of Airport Director 10) OLD BUSINESS A. Planning for the August 19th Fly-in/Car Show and Budget Discussion B. Recap of Planning Meeting C. Debrief on AirVenture Race D. Discussion and Potential Approval of Tree Clearing Proposals E. Discussion of Possible UTV Trail on Fenceline 11) COMMITTEE MEMBER COMMENTS OR NEW BUSINESS TO BE CONSIDERED AT A FUTURE MEETING 12) NEXT MEETING DATE/TIME The next meeting of the Airport Commission will be Tuesday, September 19th at 4:30 PM with a planning committee meeting at 4:00 PM, at the Airport. 13) EXECUTIVE SESSION (IF NEEDED) A. It is anticipated that a motion will be made and seconded to go into closed session pursuant to Wisconsin Statutes 19.85 (1)(c) to discuss and deliberate personnel matters. B. Is anticipated that a motion will be made and seconded to come out of closed session. 14) ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 2 of 26  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES July 18, 2023 4:00 PM Shawano Airport Conference Room CALL TO ORDER The meeting of the Airport Commission will be preceded by an Airport Long-term Planning session beginning at 4:00 PM, involving members of the Commission, consultants from TKDA, The Wisconsin Bureau of Aeronautics, and others. The full Commission meeting will begin at 4:30 PM. Public invited. Chairman Seidel opened the meeting at 4:00PM. In attendance were Commissioners Engel, Timmerman, Milavitz, and Bloedorn as well as Director Brunson, Sam Lee (Bureau), Aaron Stewart (Westwood), Dillon Petrovitch (TKDA) and Todd Dobberstein (SAWM). The main focus of the meeting was the discussion of the Seaplane Base Alternative. Variations were discussed as a lead in to a more in-depth discussion to be held with seaplane pilots following the Commission meeting. Unable to join the subsequent meeting, Dobberstein expressed the SAWM support for improvement of the Seaplane Base, noting its significance to the waterway, tourism, and overall economic development of the area. Todd agreed to be part of the support process, shared certain DNR contacts likely to be helpful, and agreed to provide a letter of support for the Master Plan update documentation file. PLEDGE OF ALLEGIANCE ROLL CALL Present for the Commission meeting starting at 4:30 PM were Commissioners Seidel, Engel, Bloedorn, Milavitz, Timmerman and Olson. Missing was Barkow. Also present were Director Brunson, Clarence Schampers, and Colin Isom. POTENTIAL DEVIATION FROM AGENDA A motion was made by Bloedorn, seconded by Timmerman, to deviate from the agenda as needed to facilitate the meeting flow and guests. Carried. APPROVAL OF AGENDA AND/OR OTHER MATTERS AUTHORIZED BY LAW A motion was made by Commissioner Bloedorn, seconded by Timmerman, to approve the agenda, with the addition of item 10. H. regarding the PAPI update. Carried. APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the Minutes of the June 27, 2023 Meeting of the Commission PUBLIC COMMENT None CORRESPONDENCE Various correspondence was received regarding the AWOS outage, fly-in, and AirVenture Race, responded to by Brunson. An invite was received from Omnni/Westwood to join them at EAA for the evening fireworks. Commissioner Engel reported receiving an email from County Administrator Davel advising that the Airport should expect all administrative support to come from the City. We had also been informed that we should not plan on counting on the County Shop for equipment repairs. The Airport will now be processing meeting postings, agendas, Page 3 of 26 minutes and other such matters via the City iCompass system. Special thanks to City personnel for help in the changeover. FINANCIAL/TREASURERS REPORT A. Treasurer's Report B. Report on Reserves, Fund Balances, and Entitlements C. Other Financial Matters and City/County Transition City Budget Planning Timeline 2023 for 2024 AIRPORT DIRECTOR/MANAGER REPORT A. Report Commission progress report July[12526] B. Director Recommendations, Outcomes, Discussion and Potential Approval Thereof Airport Director Job Discription 7.23 (1) Airport Director Job Discription 72523 Shawano Airport Director _ Shawano WI - Official Website OLD BUSINESS A. Overview of Planning Meeting and Status of Master Plan Project B. Planning for Meeting with Seaplane Pilots and Alternative Considerations 5.0 EZS AMP Seaplane Base Alternatives Figures DRAFT 20230712 C. Update on Planning for Fly-in/Car Show and Budget Review D. Update on Planning for AirVenture Race E. Update on Meeting with UTV Club and Potential for Airport Property Access F. Discussion and Potential Approval of Tree Clearing Proposals G. Status of Dootson Hangar Proposal/Plan and Potential Approvals H. Status Update Regarding PAPI Project COMMITTEE MEMBER COMMENTS OR NEW BUSINESS TO BE CONSIDERED AT A FUTURE MEETING Matters for the next meeting:  Tree trimming proposals  Proposal to provide electrical along the west fence to support events  UTV trail matters  Budget approval  Proposal to clear interior 30 ft of perimeter fence  Fence gate and fence post lift repairs discussion  Security codes and access NEXT MEETING DATE/TIME The next meeting of the Commission will be August 14, 2023 at 4:30 PM, in the Airport Conference Room, preceded by a planning session at 4:00 PM. Public welcome. The meeting of Volunteers for the Fly-in/Car Show will follow the Commission meeting in Hangar #13 at 6:00 PM. EXECUTIVE SESSION A. It is anticipated that a motion will be made and seconded to go into closed session pursuant to WI Stats. Page 4 of 26  19.85(1)(c) to discuss and deliberate personnel and budget matters. B. It is anticipated that a motion will be made and seconded to come out of closed session. ADJOURN A motion was made by Olson, seconded by Timmerman, to adjourn the meeting at 6:00 PM. Carried. Page 5 of 26  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES July 18, 2023 4:00 PM Shawano Airport Conference Room CALL TO ORDER The meeting of the Airport Commission will be preceded by an Airport Long-term Planning session beginning at 4:00 PM, involving members of the Commission, consultants from TKDA, The Wisconsin Bureau of Aeronautics, and others. The full Commission meeting will begin at 4:30 PM. Public invited. Chairman Seidel opened the meeting at 4:00PM. In attendance were Commissioners Engel, Timmerman, Milavitz, and Bloedorn as well as Director Brunson, Sam Lee (Bureau), Aaron Stewart (Westwood), Dillon Petrovitch (TKDA) and Todd Dobberstein (SAWM). The main focus of the meeting was the discussion of the Seaplane Base Alternative. Variations were discussed as a lead in to a more in-depth discussion to be held with seaplane pilots following the Commission meeting. Unable to join the subsequent meeting, Dobberstein expressed the SAWM support for improvement of the Seaplane Base, noting its significance to the waterway, tourism, and overall economic development of the area. Todd agreed to be part of the support process, shared certain DNR contacts likely to be helpful, and agreed to provide a letter of support for the Master Plan update documentation file. PLEDGE OF ALLEGIANCE ROLL CALL Present for the Commission meeting starting at 4:30 PM were Commissioners Seidel, Engel, Bloedorn, Milavitz, Timmerman and Olson. Missing was Barkow. Also present were Director Brunson, Clarence Schampers, and Colin Isom. POTENTIAL DEVIATION FROM AGENDA A motion was made by Bloedorn, seconded by Timmerman, to deviate from the agenda as needed to facilitate the meeting flow and guests. Carried. APPROVAL OF AGENDA AND/OR OTHER MATTERS AUTHORIZED BY LAW A motion was made by Commissioner Bloedorn, seconded by Timmerman, to approve the agenda, with the addition of item 10. H. regarding the PAPI update. Carried. APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the Minutes of the June 27, 2023 Meeting of the Commission PUBLIC COMMENT None CORRESPONDENCE Various correspondence was received regarding the AWOS outage, fly-in, and AirVenture Race, responded to by Brunson. An invite was received from Omnni/Westwood to join them at EAA for the evening fireworks. Commissioner Engel reported receiving an email from County Administrator Davel advising that the Airport should expect all administrative support to come from the City. We had also been informed that we should not plan on counting on the County Shop for equipment repairs. The Airport will now be processing meeting postings, agendas, Page 1 of 21 Page 6 of 26 minutes and other such matters via the City iCompass system. Special thanks to City personnel for help in the changeover. FINANCIAL/TREASURERS REPORT A. Treasurer's Report B. Report on Reserves, Fund Balances, and Entitlements C. Other Financial Matters and City/County Transition AIRPORT DIRECTOR/MANAGER REPORT A. Report B. Director Recommendations, Outcomes, Discussion and Potential Approval Thereof OLD BUSINESS A. Overview of Planning Meeting and Status of Master Plan Project B. Planning for Meeting with Seaplane Pilots and Alternative Considerations C. Update on Planning for Fly-in/Car Show and Budget Review D. Update on Planning for AirVenture Race E. Update on Meeting with UTV Club and Potential for Airport Property Access F. Discussion and Potential Approval of Tree Clearing Proposals G. Status of Dootson Hangar Proposal/Plan and Potential Approvals H. Status Update Regarding PAPI Project COMMITTEE MEMBER COMMENTS OR NEW BUSINESS TO BE CONSIDERED AT A FUTURE MEETING Matters for the next meeting: • Tree trimming proposals • Proposal to provide electrical along the west fence to support events • UTV trail matters • Budget approval • Proposal to clear interior 30 ft of perimeter fence • Fence gate and fence post lift repairs discussion • Security codes and access NEXT MEETING DATE/TIME The next meeting of the Commission will be August 14, 2023 at 4:30 PM, in the Airport Conference Room, preceded by a planning session at 4:00 PM. Public welcome. The meeting of Volunteers for the Fly-in/Car Show will follow the Commission meeting in Hangar #13 at 6:00 PM. EXECUTIVE SESSION A. It is anticipated that a motion will be made and seconded to go into closed session pursuant to WI Stats. 19.85(1)(c) to discuss and deliberate personnel and budget matters. B. It is anticipated that a motion will be made and seconded to come out of closed session. ADJOURN Page 2 of 21 Page 7 of 26 A motion was made by Olson, seconded by Timmerman, to adjourn the meeting at 6:00 PM. Carried. Page 3 of 21 Page 8 of 26  Bnqin 2cu=anI= LWSOXVan-zK=s— mzyon l _|_o: ymox |:l!JS|IF,S\}.6l20|IllS[(j0l|ll|l}l1cC camluou comm] wexupcla rysbaulusm wsusasnz 5033 N56511:!3nq!s( 1,Le!auzqunz 2c]lGqn[s ml 303‘ :2”? K. 10200VIN nehmnnsv:wm?snzI-cam «gm-22 mm-xcxs soxvEmz?ca E-a?e- ‘J’_:,'m3_ no vw yum; ultaucc wccuue Mgr [:90 1,” Dcbsumalltwauusnzuaeozzoqgecuzzcu, Enq‘Ee( VnE-a mg m vn?lm common conucy wsscgu? ‘’,"m'_9 E. 1293M D=|wumeu| wnusicxzmssuo qgzr.n27 C“, guqxss M“? 1:0.) bw wuusaae nebulnuelu um. noqpcnee cu, gllq?nt vn€' 33 2:00 LN 2B=c!vI1°!Iuc<>nIN=!I'6 ul-vm wwul?? tn qazmz CH: at-q?cc - "";\:q3° 1 onM usbuumsmwsus?snz utssno q42r:n2z cu, gnqss: E‘ amgq? eh [:00 bur pcbvulualu wmaeu was to qucm cu, gnqisl . 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I2 14°/v 2 0:) MN wvmac Hm!vl‘n21><c!«Ic0vIII¢!I wnculr? I0 mob:ma smzict Page 4 of 21 Page 9 of 26  SHAWANO AIRPORT PROGRESS REPORT Page 5 of 21 JUNE 18, 2023 Page 10 of 26  STATUS CATEGORIES • Safety / Security • Promotions / Advertising / Digital • Grounds / Equipment • Policy / Procedures / Reporting Page 6 of 21 • Budget • Events • Commerce Recruitment • Miscellaneous Page 11 of 26  SAFETY / SECURITY • New tree on perimeter fence, removed. • AWOS repaired July 17th Page 7 of 21 • Fuel pump new hose, new supplier, August arrival expected. • Suggestion to change access code to grounds • Fuel cart discussion Page 12 of 26  GROUNDS / EQUIPMENT • Clear 30ft swat around perimeter fence $13,800 • New Mower purchased, need to pay supplier. • Experiencing equipment service issues should look Page 8 of 21 at equipment rotation cycle and formal PM program • Some perimeter gates requiring considerable force to move RFQ on repair. Page 13 of 26  FUEL • Fuel settlement with Clarence still pending • Waiting to purchase full tank after EAA? Page 9 of 21 • Warbird fuel expectations • Current revenue balance fuel = $18,742 per deposits (+$1,980) Page 14 of 26  COMMERCE RECRUITING • New hangar construction, Dootson need approval. • Have a tenant hangar 13, Adam Gazapian, monthly, considering hangar build. Page 10 of 21 • Air Venture Cup 7/23, need set up help. • Fly-In next meetings 8/1, 8/15 Page 15 of 26  BUDGET • City is consolidating accounts we will provided new reports. • Reports will have a tracking to budget percentage for variance reporting. Page 11 of 21 • Current budget accounts to watch, Equipment Repair +$2K Consulting +$2K • 2024 budget preparation meeting starts Aug. 2 10:00 AM (need stand in) • Targeted date to present to Council Sept. 13th with CIP Page 16 of 26  PROMOTION/ADVERTISING/DIGITAL PRESENCE • City is starting to take over digital with the Air Venture Cup. Page 12 of 21 Page 17 of 26  POLICY PROCEDURES • FAA Airport Standard Operating Procedure Manual (pending) Page 13 of 21 • Commission Bylaws (pending) • Draft Handbook (draft sent) Page 18 of 26  EVENTS • Fly-In April 25, planning session Page 14 of 21 • Air Venture Cup set up 1:00pm Saturday Page 19 of 26 Director, Shawano City Airport Job Description (7/18/23) Overall: The role of this position is overall management and oversight of activities at the Airport consistent with daily operations and administration as well as activities, projects, planning, communicating, marketing, reporting and budgeting incidental to the mission, vision, and long-term plan of the Airport. Specific Responsibilities: • Regular condition assessment and monitoring as per FAA nonhub Airports Standards operating procedures (SOPs) • Performance or direct oversight of mowing, plowing and equipment maintenance including that done by others as needed under contract or as hired seasonally • Oversight of Terminal and other buildings and grounds maintenance • Monitoring and oversight of animal control and extermination • Fuel system management, monitoring, pricing, ordering and purchase planning • Oversight of the Airport web site and primary direction of the web manager • Development and maintenance of an Airport operations and procedures manual aligned with FAA (SOPs) • Initial budget preparation, maintain and report (coordination with Treasurer) • Airport coordination with the Wisconsin Bureau of Aviation (Bureau) and FAA • Monitoring and reporting of reserve balances as well as AIP/BIL/Cares Act/and other financial resources • Lease management … compliance, renewals, new tenants, updates, and annual billing processes • Proactively promote and market airport to further its development and expansion • Report and participate in Shawano City’s management as necessary to enhance airport objectives. • Participation in meetings with FAA and Bureau representatives related to Airport planning, funding, and resource management • Transient aircraft management and facilitation (storage, tie-down, etc.) • Attend and present monthly report to Airport Commission. Reporting: • To the Airport Commission Other Considerations and Expectations: • Aviation credentials • Demonstrated history of strong project management skills • Communication skills • Ability to use PC and smartphone tools in daily activities • Some degree of mechanical aptitude to deal with minor mechanical and maintenance issues • Ability to manage to a budget Page 15 of 21 Page 20 of 26  Shawano City Airport Director Position Description The role of this position is overall management and oversight of activities at the Airport consistent with daily operations and administration as well as activities, projects, planning, communicating, marketing, reporting and budgeting incidental to the mission, vision, and long- term plan of the Airport. Department: Airport Status: Exempt Supervision Received: Works under the general direction of the Airport Commission Direct Reports: None. The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Specific Responsibilities:  Regular condition assessment and monitoring as per FAA nonhub Airports Standards operating procedures (SOPs)  Performance or direct oversight of mowing, plowing and equipment maintenance including that done by others as needed under contract or as hired seasonally  Oversight of Terminal and other buildings and grounds maintenance  Monitoring and oversight of animal control and extermination  Fuel system management, monitoring, pricing, ordering and purchase planning  Oversight of the Airport web site and primary direction of the web manager  Development and maintenance of an Airport operations and procedures manual aligned with FAA (SOPs)  Initial budget preparation, maintain and report (coordination with Treasurer)  Airport coordination with the Wisconsin Bureau of Aviation (Bureau) and FAA  Monitoring and reporting of reserve balances as well as AIP/BIL/Cares Act/and other financial resources  Lease management … compliance, renewals, new tenants, updates, and annual billing processes  Proactively promote and market airport to further its development and expansion  Report and participate in Shawano City’s management as necessary to enhance airport objectives.  Participation in meetings with FAA and Bureau representatives related to Airport planning, funding, and resource management  Transient aircraft management and facilitation (storage, tie-down, etc.)  Attend and present monthly report to Airport Commission. Shawano Airport Director Page 1 of 2 072523 Page 16 of 21 Page 21 of 26 Other Considerations and Expectations:  Aviation knowledge and background  Demonstrated history of strong project management skills  Communication skills  Ability to use PC and smartphone tools in daily activities  Some degree of mechanical aptitude to deal with minor mechanical and maintenance issues  Ability to manage to a budget Additional Position Requirements: Roles: This position requires the ability to work independently, work well with others, and perform in a team environment on a daily basis. Impact: Successful completion of work tasks results in decreased liability, improved utilization of material and/or equipment, and improved public satisfaction. Interaction: Frequent interaction with the general public and employees throughout the organization. Shawano Airport Director Page 2 of 2 072523 Page 17 of 21 Page 22 of 26 SHAWANO AIRPORT DIRECTOR The City of Shawano is currently seeking a Director for the Shawano Airport. This position would manage and oversee the day to day activities at the Airport consistent with daily operations and administration as well as activities, planning, communicating, marketing, reporting and budgeting incidental to the mission, vision, and long-term plan of the Airport. A full job description can be found here. This is a full-time, 40-hour/week position. The salary range for this position is $40,000-$52,000, depending upon qualifications. A qualified applicant would have aviation knowledge and background, strong project management skills, excellent communication skills, ability to utilize a PC and Smartphone tools in daily activities, mechanical aptitude to aid with minor mechanical/maintenance issues, and ability to manage a budget. Applications for this postion are due to Lisa Bruette by 11:00 am on Friday, August 4th. A complete application packet will consist of a resume as well as a completed application. Application packets can be emailed to lbruette@cityofshawano.com; mailed to City Hall Attn: Airport Director Position, 127 S Sawyer Street, Shawano, WI, 54166 or dropped off at City Hall during normal business hours. Page 18 of 21 Page 23 of 26 Seaplane Base Alternative 1 Master Plan Study SHAWANO CITY/COUNTY AIRPORT — EZS SHAWANO, WI ngWinds Direction: . - ‘ ‘ ' Future DredgingArea 25'X150') V ’ e D th 4' or G t reer '< H .1Future emovable _ Seaplane Dock 100' Offset) ' *- . '_.-‘X F, FutureRemova bl Seaplane Dock (100' Offset) wlaneBase Refurbishment: dging/Reshaping / Ramp I Docks icle Parking Existing Building Existing Runway Protection Zone Future Dredging Area 2 Future Building —P77 Existing Approach Surface —BRL Future Building Restriction Line ié» J LLd Existing Airfield Pavement 2 Future Seaplane Base Docking Area ‘I - - - X — Airport Fence 2 Future Vehicular Pavement — — — Turn in Basin §‘ :_'_'| Airport Boundary E Airfield Pavement Removal TKDA - 0 160 Feet G} Page 19 of 21 Page 24 of 26  Seaplane Base Alternative 2 Master Plan Study SHAWANO CITY/COUNTY AIRPORT — EZS SHAWANO, WI ngWinds Direction: Turn in Basin Future Dredging Area (125' X 150') ' Depth 4' orGreater ’ ,..u . ‘st’. 26 “v ‘ Dockin Area Bounda ..' Future emovable ‘ Dock f‘»Seap|ane ~ - (100' Offset) ble Sided Seaplane V Offset) ..__ Pedes-trian Accssath _., ; :,.,..£~‘4 Future Seaplane |r<amp(55) I wlaneBase Refurbishment: dging/Reshaping / Ramp I Docks icle Parking Existing Building Existing Runway Protection Zone Airfield Pavement Removal 2 Future Building —P77 Existing Approach Surface —aRL Future Building Restriction Line ié» J LLd Existing Airfield Pavement 2 Future Seaplane Base X — Airport Fence 2 Future Vehicular Pavement ‘I §‘ ' I—-- | Airport Boundary I Pedestrian Access Path TKDA - 0 160 Feet G} Page 20 of 21 Page 25 of 26  Seaplane Base Alternative 3 Master Plan Study SHAWANO CITY/COUNTY AIRPORT — EZS SHAWANO, WI ngWinds Direction: Future Dredging Area \ ' ' - I I 5: Depth 4' or Greater ’ I / . =.<= I “ \ Dockin Area Bounda .;:Future emovable Seaplane Dock ‘ (100' Offset) \ ' ‘ . Access Gate 3.5- _ ble Sided ~Seaplane Offset) |r<amp(55) I wlaneBase Refurbishment: dging/Reshaping / Ramp I Docks icle Parking Existing Building Existing Runway Protection Zone Airfield Pavement Removal 2 Future Building —P77 Existing Approach Surface —aRL Future Building Restriction Line ié» J LLd Existing Airfield Pavement 2 Future Seaplane Base X — Airport Fence 2 Future Vehicular Pavement ‘I §‘ ' I—-- | Airport Boundary I Pedestrian Access Path TKDA - 0 160 Feet G} Page 21 of 21 Page 26 of 26