Shawano City-County Airport Commission

CITY OF SHAWANO SHAWANO CITY-COUNTY AIRPORT COMMISSION AGENDA TUESDAY, DECEMBER 19, 2023 4:00 PM AIRPORT - N5468 N AIRPORT ROAD, SHAWANO, WI 1) CALL TO ORDER The November meeting will start at 4:00 PM with a planning session involving the Wisconsin Bureau of Aeronautics and consultants TKDA, during which the status of the Master Plan Update will be discussed as well as other matters incidental to Federal and State entitlement funding of projects. Public welcome. The full meeting of the Airport Commission will begin at 4:30 PM. Public welcome. Click here to join the meeting Join on your computer, mobile app or room device Meeting ID: 252 854 798 297 Passcode: xHDoF5 Download Teams | Join on the web 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) APPROVAL OF AGENDA AND/OR OTHER MATTERS AUTHORIZED BY LAW 5) APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the November 21, 2023 meeting of the Commission 6) PUBLIC COMMENT 7) CORRESPONDENCE 8) FINANCIAL/TREASURER'S REPORT A. Financial Report B. Insurance Update C. Madison Reserve Update - Engel Current balance $79,806, prior to request for $13,500 check for the build-out of the Maintenance Hangar office space. 9) AIRPORT DIRECTOR/MANAGER REPORT 10) OLD BUSINESS A. Update on Planning Session and Status of Master Plan Revision B. Report on Finalization of Employment Agreements C. Discussion and Approval of Various Actions in Connection with Wisconsin Act 12 and Change in Classification of Private Hangars - Engel Page 1 of 24  D. Update on Planning for August 2024 Fly-in/Car Show E. Status of Build-out of Maintenance Office and Possible Relocation Considerations 11) NEW BUSINESS A. Northern Flyers Alliance Discussion and Possible Actions - Brunson B. Possible Removal of Electrical Transformer Along South Fence and Action Thereon 12) NEXT MEETING DATE/TIME The next meeting is set for Tuesday, January 16th, at 4:30pm, at the Airport, with a preceding planning meeting at 4:00pm. 13) EXECUTIVE SESSION (IF NEEDED) 14) ADJOURN DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 2 of 24  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES November 21, 2023 4:00 PM Airport - N5468 N Airport Road, Shawano, WI CALL TO ORDER The November meeting will start at 4:00 PM with a planning session involving the Wisconsin Bureau of Aeronautics and consultants TKDA, during which the status of the Master Plan Update will be discussed as well as other matters incidental to Federal and State entitlement funding of projects. Public welcome. The full meeting of the Airport Commission will begin at 4:30 PM. Public welcome. A. The Planning Meeting of the Commission was called to order by Chairman Seidel at 4:00PM, joining the Commissioners present were Dillon Petrowitz of TKDA, Mark Graczykowski of the Bureau, and Aaron Stewart of Omnni/Westwood. The Master Plan Update Project Status Report was reviewed. The December meeting to focus on a more definitive review of the eligibility of project priorities. Indications are the first work on the PAPI project will be in the Spring. Graczykowski advised that procurement of the snow removal equipment to be proposed will have to go through the State bidding process. Shawano will most likely need a Hearing to incorporate the purchase of the equipment. Engel suggested TKDA utilize the MP Update and previously submitted project priorities summary as a basis for a Hearing sometime in the Spring. The MP need not be completed to have a hearing incorporating many of the early projects, including the equipment procurement. B. The regular meeting of the Commission was called to order by Chairman Seidel at 4:30PM. PLEDGE OF ALLEGIANCE ROLL CALL A. Present were Commissioners Seidel, Engel, Milavitz, Timmerman, and Bloedorn. B. Absent and Excused: Commissioner Barkow. C. Also present were Colin Isom, Clarence Schampers, Jeff Brunson, and City Administrator Eddie Sheppard. APPROVAL OF AGENDA A. A motion was made by Bloedorn, seconded by Timmerman, to approve the agenda. Motion Carried by voice vote 5-0. APPROVAL MINUTES OF PREVIOUS MEETING A. Approval of the minutes of the October and Special Budget meetings of the Commission. A motion was made by Bloedorn, seconded by Timmerman, to approve the minutes of the October meeting of the Commission and the Special Budget Meeting of November 7th, 2023, as read. Motion carried by voice vote 5-0. PUBLIC COMMENT A. Commissioner Milavitz commented that the coyote decoy bird abatement experiment was successful and thanked Engel for the loan of Larry, Moe and Curley. Isom will be purchasing additional decoys for the Airport. CORRESPONDENCE A. A letter was received from Ami Bagi of Accurate Appraisal informing the Airport that Hangar owners would be notified that they would no longer receive personal property tax assessments on their leasehold Page 1 of 14 Page 3 of 24  improvement-based private hangars but rather would receive real estate tax bills, pursuant to new Wisconsin Statutes. Additionally, the revised asset lists were received from the City and comments were provided by Engel. Colin to work with the City to clean it up. FINANCIAL/TREASURERS REPORT A. Financial Report Nothing further to report beyond the October information used in the special budget meeting. B. Budget Submission and Followup The Airport Budget was approved for submission at the November 7th meeting and submitted to Airport Sponsors by Secretary Engel following the meeting. Eddie Sheppard commented on the process and acknowledged receipt by both the City and County. Sheppard stated that the process to fully separate the County from the Airport was not complete and that the County would be required to submit its upcoming levy in support of the 2024 operating budget in an amount equal to the 2023 levy. The City will eventually take over that portion of the levy. The County will maintain some responsibility for the Airport until separation is approved by both the Bureau and the FAA. C. Discussion of insurance coverage and related information Commissioner Milavitz is working to set up a meeting with the City's insurance carrier, Administrator, Engel and Isom, to discuss insurance needs and coverage. The group will report back to the full Commission at the December meeting. AIRPORT DIRECTOR/MANAGER REPORT A. Airport Manager Report Review and Follow-up Actions An Airport Holiday party will be held on December 20, 2023, at Shawano Lake Country Club. The Commissioners invited Airport personnel and support personnel with spouses to attend. Cost to be covered by the six Commissioners. OLD BUSINESS A. Update on planning session with the Bureau and TKDA  Consensus on snow removal equipment need/configuration and process going forward for AIP funding  Timing on PAPI Project ... coordination and planning  Other matters See comments under Call to Order B. Update on the Fly-in/Car Show and related planning No report presented. Planning meeting was held by Sheridan earlier in the Month. C. Discussion and possible approval of plans for office build-out in the Maintenance Hangar Commissioner Milavitz reviewed the proposal provided by the City to build out a 14x14 office of maintenance in the maintenance hangar. The room would have an 8ft ceiling, an internal and external window, be insulated, and have HVAC. Total cost $12,500-$13,500. Discussion followed. The Consensus was that the cost was reasonable and that it would provide working space for maintenance operations, planning, location of manuals, and other materials in support of Airport equipment, in a secure environment. A motion was made by Timmerman, seconded by Bloedorn to approve the construction of the maintenance office, as discussed, for a total cost not to exceed $13,500, to be paid for with a transfer of funds from the Madison Reserve account. Roll call vote. "Ayes" Timmerman, Bloedorn, Milavitz, Seidel, and Engel. "Nays" None. Motion carried by roll call vote 5-0. Page 2 of 14 Page 4 of 24  D. Update on UTV trail and related matters Seidel reported on the meeting with the UTV Club and updated the Commission on the status of the trail. Fill along a portion of the trail near homes on Ash has impacted drainage. The Club will be installing a culvert in that area to facilitate drainage. The group is still working on the design and approval of a bridge across the the creek. E. Mondus sub-lease and office rehabilitation Engel and Isom reported having completed a sublease agreement with Mondus and the flying club. Additionally, Engel reported having received a text message from Mondus asking for permission to proceed with the renovations he had previously informed the Commission he planned to complete in the Hangar #13 office space. This is to be the replacement of carpeting, cleaning, and painting of the walls and ceiling, and a heating unit stubbed off the main hangar gas line into the back room. Given the consistency of the planned work with the earlier discussion, permission to proceed was granted. NEW BUSINESS A. Items for the next meeting:  Discussion of need for repainting of runway 17/35, related costs, funding and action thereon  Discussion of Airport security as relates to gate controls, alternatives, cost, funding, and action thereon NEXT MEETING DATE/TIME A. The next meeting of the Commission is set for December 19, 2023 at 4:30 PM with a planning meeting preceding it at 4:00 PM, at the Airport. EXECUTIVE SESSION A. It is anticipated that a motion will be made and seconded to go into closed session pursuant to Wisconsin Statutes 19.85 (1)(c) to discuss and deliberate personnel matters. A motion was made by Bloedorn, seconded by Timmerman, to proceed into closed session. City Administrator Sheppard was invited to join in the closed session. Motion carried by voice vote 5-0. B. It is anticipated that a motion will be made and seconded to come out of closed session. A motion was made by Engel, seconded by Bloedorn, to come out of closed session. Motion carried by voice vote 5-0. A motion was made by Timmerman, seconded by Bloedorn, to approve the 2024 compensation of the Airport Manager and Maintenance Manager, as discussed and agreed upon in the closed session. The City is authorized to proceed in establishing an employment agreement for 2024 for both Isom and Schampers. Roll call vote. "Ayes" Timmerman, Bloedorn, Engel, Seidel, and Milavitz. "Nays" None. Motion carried by Roll Call Vote 5-0. ADJOURN A. A motion was made by Engel, seconded by Timmerman, to adjourn the meeting at 6:20 PM. Motion carried by voice vote 5-0. Page 3 of 14 Page 5 of 24  SHAWANO AIRPORT PROGRESS REPORT Page 4 of 14 NOV 21, 2023 Page 6 of 24  STATUS CATEGORIES • Safety / Security • Promotions / Advertising / Digital • Grounds / Equipment • Policy / Procedures / Reporting Page 5 of 14 • Budget • Events • Commerce Recruitment • Training • Miscellaneous Page 7 of 24  SAFETY / SECURITY • Animal abatement activities on the field • 5 access authorizations have been issued for nuisance deer Page 6 of 14 • 3 local police officers, Jeff, and Jim Stachura As of Nov 12th two deer have been removed. Page 8 of 24  GROUNDS / EQUIPMENT • Tree cutting for PAPI Tree Project is complete. • Fuel Pump hose replacement – installed 2013 so just expired in Jan 2023 – 2024 replacement goal Page 7 of 14 • Sea Plane docks removed • Future repairs for consideration • Holes at 30 approach • Low spot water pooling on 35 approach • Repainting of runway markings 17/35 Page 9 of 24  BUDGET • Special meeting held Nov 7th , Budget approved, balanced, and submitted to both City and County Still working closely with Greg at City Hall Page 8 of 14 Other Budget Item(s): Maintenance Hangar Office Page 10 of 24  FUEL • Full load of Titan fuel delivered Nov. 2 nd = approx. 8084 – 8201 gal +/- • Purchase price of $33,643.80 • Valuation of fuel remaining before fill @ $5.5361 per gal – (1163 gal) - $6,438.48 Page 9 of 14 • Total inventory valuation after fill (9249 gal) - $40,0825.28 • Base price per gal of fuel inventory - $4.33 Applied $0.82 margin Price at the pump - $5.15 per gal As of right now we have the cheapest gas in the Northeast Region! Page 11 of 24  COMMERCE RECRUITING • Still working on setting up a meeting between Redbird Simulators and local school districts Page 10 of 14 • Both school districts have been reaching out for updates so the interest for a new aviation curriculum is growing Page 12 of 24  PROMOTION/ADVERTISING/DIGITAL PRESENCE CHAMBER IS ASKING IF WE WANT SAME AD’S FOR 2024 AS WE HAD IN 2023 WITH DIFFERENT FLYER FOR FLY-IN? Page 11 of 14 Page 13 of 24  POLICY / PROCEDURES / REPORTING ● Discussion of creating new rule for courtesy car. ~Top off with 100LL or min amount~ • Based aircraft report is complete with FAA Page 12 of 14 We have 22 aircraft inventoried at the airport 3 aircraft are duplicates found registered at other airports 1 aircraft is de-registered / not airworthy 18 aircraft validated with no discrepancies Page 14 of 24  EVENTS • Airport Commission sponsored Christmas Holiday gathering When : Dec 20, 2023 Page 13 of 14 Cocktails begin: 6 pm Dinner begins: 7 pm Where: Shawano Lake Golf Course Page 15 of 24  MISCELLANEOUS Discussion regarding putting plow attachment up for sale Greg at City Hall will be asking city departments is a plow is needed Page 14 of 14 Maybe a sell to city is optional Otherwise Auction Site Page 16 of 24  PROJECT STATUS REPORT SHAWANO MUNICIPAL AIRPORT (EZS) AIRPORT MASTER PLAN STUDY BOA PROJECT EZS1003, AIP/STATE AID AIP-10 DECEMBER 13, 2023 CONTACTS Aaron Stewart Samuel Lee Doug Engel Aviation Services Manager Airport Development Engineer Shawano Airport Commission Westwood Wisconsin Bureau of Aeronautics engelda@msn.com aaron.stewart@westwoodps.com samuel.lee@dot.wi.gov WORK COMPLETED The facility & environmental inventory chapter, draft aviation activity forecasts chapter, draft facility requirements chapter and alternatives analysis chapter are complete. Final edits to the facility requirements chapter will occur after the activity forecast is approved by FAA. A preferred airfield alternative has been selected and a seaplane base alternative is being finalized. • Airport Inventory: 100% complete • Aviation Activity Forecasts: 95% complete (awaiting comments from BOA/FAA) • Facility Requirements: 95% complete (awaiting activity forecast approval from BOA/FAA) • Alternatives Analysis: 95% complete (Preferred airfield alternative selected) • Implementation Plan: 80% complete (Finalizing CIP with airport priority projects) WORK IN PROGRESS & UPCOMING TASKS • Aviation Activity Forecasts: TKDA has sent the draft activity forecasts to BOA/FAA for comment. Once the activity forecast is approved, the facility requirements report will be finalized. • Facility Requirements: TKDA has completed the draft facility requirements report to identify airport design deficiencies and facility needs. Updates may follow the forecast review by FAA. • Alternatives Analysis: The Airport has selected a preferred airfield alternative and a preferred seaplane base alternative is being finalized. • Implementation Plan: TKDA is working to prioritize short-term projects ahead of master plan completion. Narrative report completed with costs placeholders. ACTION ITEMS • TKDA will continue to work with the airport on finalizing the preferred seaplane base alternative while updating the airport CIP to finalizing the implementation plan chapter. REPORTED BY: Dillon Petrowitz, CM Aviation Planner TKDA 612-289-2631 dillon.petrowitz@tkda.com Page 17 of 24  GUMAER ROAD T UT 17 16 15 14 13 12 11 10 WEL L BIT BIT BIT BIT BIT BIT 12" CMP 12" CMP BIT M M P P M P TAXIWAY D 12" RC 12" P BIT RCP BIT BIT W M M BIT M P BIT CONC V M P BIT BIT HANGAR DEVELOPMENT UT P M PM P P M 27 26 25 24 23 22 21 P Shawano Municipal Airport M P M P M P TAX IWA 30 YC RUN WA -30 Y 12 0 100 200 Feet Page 18 of 24 Parcel # Parcel Owner Alt Parcel Owner 000300000 MIKE BLOEDORN 000950000 BILL MCNULTY 001500000 ROGER E WEIGLE 001700000 TIM STEPHANI 002300000 GARY CONGER 002700000 RONALD A STEARNEY 003300000 NORTHER BLUE SKIES, INC BRUCE MILIZATZ 003500000 FRED FANDLER 005100000 FRANCES R WEST REVOCABLE TRUST 009000000 MICHAEL MODER 009300000 ROB BRAUN 009500000 DOUGLAS ENGEL 010190000 MARTIN WESTPHAL 010200000 ALAN TIMMERMAN 010310000 CLARENCE SCHAMPERS SHAWANO FLYING SERVICE, INC Page 19 of 24 Mailing Street Mailing City Mailing State Mailing Zip Code PO BOX 153 SHAWANO WI 54166 57 E DELAWARE PL CHICAGO IL 60611 N5821 FAIRWAY DR FREDONIA WI 53021 17240 ECHO VALLEY LANE WHITE LAKE WI 54491 1085 THORNBERRY CREEEK DR ONEIDA WI 54155-8618 211 W WACKER DRIVE #1250 CHICAGO IL 60606-1398 340 RIVER PINE DR SHAWANO WI 54166 4 HIDDEN VALLEY AIRPARK DENTON TX 76208 W8283 CLOVERLEAF LAKE ROAD CLINTONVILLE WI 54929 1716 SUNSET LANE NEW HOLSTEIN WI 53061 14096 HARRYS RD GILLETT WI 54124 21312 W DOUGLAS LANE PLAINFIELD IL 60544 N5591 STATE HWY 117 CECIL WI 54111 W6320 GUMAER RD SHAWANO WI 54166 248 N AIRPORT RD SHAWANO WI 54166 Page 20 of 24 Physical Street Improvement Value Municipality RE Parcel # HANGER 20, N5448 GUMAER RD 45024 Wescott 048-28230-0170 HANGER 21 20000 Wescott 048-28230-0170 HANGAR 12 63918 Wescott 048-28230-0170 HANGAR 10 24656 Wescott 048-28230-0170 HANGAR 16 67000 Wescott 048-28230-0170 HANGAR 26 18090 Wescott 048-28230-0170 HANGAR 25 44220 Wescott 048-28230-0170 HANGAR 23 56950 Wescott 048-28230-0170 HANGAR 14 87100 Wescott 048-28230-0170 HANGAR 22 80400 Wescott 048-28230-0170 HANGAR 15 33500 Wescott 048-28230-0170 HANGAR 17 73700 Wescott 048-28230-0170 HANGAR 24 26400 Wescott 048-28230-0170 HANGAR 30 46900 Wescott 048-28230-0170 HANGAR 11 97,900 Wescott 048-28230-0170 Page 21 of 24 Improvement Data Airport hanger in average condition, steel ext wall, gas and electricity and central air. 3268 sq ft Need Data Airport hanger average, condition, with steel ext. wall. 3472 sq ft Airport hanger 3404 sq ft. Steel ext. wall. 264 sq ft attached wd. Airport hanger in average condition, steel ext wall, gas and electricity 3900 SQ FT Airport hanger in average condition, steel ext wall, and electricity 3720 SQ FT Airport hanger in average condition, steel ext wall, and electricity 2025 SQ FT Airport hanger in average condition, steel ext wall, and electricity 1800 SQ FT Airport hanger in average condition, steel ext wall, gas and electricity 3900 SQ FT Airport hanger in average condition, steel ext wall, and electricity 3000 SQ FT Airport hanger in average condition, steel ext wall, gas and electricity 3900 SQ FT Airport hanger in average condition, steel ext wall, gas and electricity 3200 SQ FT 40 x 44 x12 hangar with metal siding and concrete floor. 48 x 48 x 16 hangar with metal siding and concrete base. 48x102 metal hangar, with cement floor, and bifold hangar doors on both ends. Page 22 of 24  pp@accurateassessor.com 920-749-8098 Dear Town of Wescott Real Estate Owner, Parcel 048-28230-0170: Greetings, As the Statory Assessor for your Municipality, we are informing you that according to State of Wisconsin Act 12, property that was formerly assessed as Personal Property, improvements on leased lands, exempt lands, forest croplands, managed forest lands will now be assessed as Real Estate Property under sec. 70.17(3), Wis. Stats., starting 2024. This includes the following: o Buildings o Improvements o Fixtures Beginning 2024, the Improvement Value of $785,800 for Airport Hangars, will now be assessed on Real Estate Parcel 048-28230-0170. Attached is the current Airport Hangar information including improvement value and data. We understand that currently the Real Estate Parcel is Exempt, but with this new law change the parcel will hold Improvement Value for 2024. We suggest that you work with the improvement owner(s) regarding your current lease/contract you have to agree on how the taxes will be allocated for 2024. You or the improvement owner have the ability to work with the County if you or they would like a new Parcel for the Improvement Value. This communication is our attempt to explain this new process and educate the Real Estate property owners in navigating this change. We are happy to communicate directly with you to help explain this new law. You may contact our office at 920-749-8098 or email pp@accurateassessor.com to set up a meeting. In our constant effort to maintain Assessments, we may be sending future correspondence in order to obtain and verify the Current or New Construction information regarding Airport Hangars. Scan this QR code to be directed to State of Wisconsin Act 12 information Sincerely, Accurate Appraisal Personal Property Department Page 23 of 24 Good morning, Doug, The Airport Hangars are valued $15 to $30 per square foot and is subjective. The Town of Wescott had a re-evaluation in 2022 and the Airport Hangars saw around a 34% of market increase at that time. If there was a sale on a Hangar that would have been considered when placing the market value. Regarding the WI Act 12 change for 2024, the value of the Airport Hangars will be put on Real Estate Parcel 048-28230-0170. Hopefully, Shawano County will have the ability to “split” the 2024 Tax Bill that will be mailed to the Real Estate owner. We encourage you to work with Shawano County, the Town of Wescott and the Airport Hangar owners in anticipation of this change for 2024. If there are any specific Hangars that you would like us to review the value for 2024, please let me know. We could arrange a 2024 field visit to the Airport, sometime early to late spring, to verify the data/conditions and take a picture of each Hangar for the Real Estate record. I’ve copied the Town Clerk (Angela Vreeke) and our Account Coordinator (Dana Remien) on this email so that we can all work together to navigate this change for 2024. Again, I appreciate all your help with this and look forward to working with you in the future. Thank you- Amy Baji Personal Property Analyst, Assessor I 920.749.8098 Page 24 of 24