Shawano City-County Airport Commission

CITY OF SHAWANO SHAWANO CITY-COUNTY AIRPORT COMMISSION AGENDA TUESDAY, FEBRUARY 20, 2024 4:30 PM AIRPORT - N5468 N AIRPORT ROAD, SHAWANO, WI THE FEBRUARY 20, 2024 MEETING OF THE SHAWANO CITY/COUNTY AIRPORT COMMISSION WILL HE HELD STARTING AT 4:30PM AT THE AIRPORT. THE MEETING WILL BEGIN WITH A PUBLIC HEARING (AS PUBLISHED IN THE SHAWANO LEADER) IN CONNECTION WITH PLANS TO PROCURE CERTAIN SNOW REMOVAL EQUIPMENT, AND TO RELOCATE AND REPLACE THE AIRPORT'S CURRENTLY OBSOLETE AUTOMATED WEATHER REPORTING STATION (AWOS) UTILIZING AVAILABLE FEDERAL AND STATE ENTITLEMENT FUNDS. PUBLIC COMMENTS ARE ENCOURAGED AND WELCOME. THE PUBLIC HEARING WILL BE FOLLOWED BY THE REGULAR MONTHLY MEETING OF THE COMMISSION. ALL WELCOME. JOIN ON YOUR COMPUTER, MOBILE APP OR ROOM DEVICE Click here to join the meeting MEETING ID: 297 985 850 830 PASSCODE: WEDQWJ Download Teams | Join on the web 1) OPEN PUBLIC HEARING A public hearing is being held to consider petitioning the State of Wisconsin Department of Transportation, Bureau of Aeronautics, to Acquire Snow Removal Equipment and Replace/move the Automated Weather Observation Station (AWOS) and any necessary related work. A. Discussion of Purpose - Engel B. Discussion and Overview of Plans to Acquire Snow Removal Equipment and for the Acquisition and Relocation of the Airport's Automated Weather Reporting Station (AWOS), and Related Funding Thereof C. Public Comments and Related Discussion 2) CLOSE PUBLIC HEARING 3) CALL TO ORDER 4) PLEDGE OF ALLEGIANCE 5) ROLL CALL A. Commissioners Present B. Others Present 6) APPROVAL OF AGENDA Page 1 of 19 7) APPROVAL MINUTES OF PREVIOUS MEETING OF THE COMMISSION A. Approval of the Minutes of the January 16, 2024 Meeting of the Commission. 8) PUBLIC COMMENT (Unrelated to Petition Matters) 9) CORRESPONDENCE 10) FINANCIAL/TREASURER'S REPORT A. Monthly Financial Report B. Reserve Funds and Entitlements C. Other Financial Matters 11) AIRPORT DIRECTOR/MANAGER REPORT A. Report of the Airport Manager B. Other Matters 12) OLD BUSINESS A. Discussion of Public Hearing Feedback and Possible Action to Move Forward with Petition for Procurement of Snow Removal and AWOS B. Update on Northern Flight Alliance - Brunson C. Update on Planning for the August Fly-in/Car Show and Possible Actions in Connection Therewith - Sheridan D. Discussion of Repainting Runway 17/35 and Possible Actions in Connection Therewith E. Continued Discussion of Airport Security Systems, Possible Replacement of Gate Controllers, and Possible Action in Connection Therewith F. Update on Meeting with County Planning Department Regarding Change in Personal Property Tax Treatment of Hangars - Seidel G. Resolution of Hangar Numbering System and Placement H. Discussion of Fenceline Brush Clearing and Possible Actions in Connection Therewith I. Update on Airport Information Release and Placement J. Update on Insurance Matters and Coverage - Barkow 13) NEW BUSINESS A. Discussion of Courtesy Car Procedures and Possible Actions in Connection Therewith - Isom 14) NEXT MEETING DATE/TIME A. The next meeting of the Shawano City/County Airport Commission will be held on Tuesday, March 19, 2024 at the Airport, at 4:00pm, with a planning session, followed by a full meeting of the Commission starting at 4:30pm. Public welcome. 15) ADJOURN Page 2 of 19 DISABLED ACCESSIBLE (Contact City Clerk prior to meeting if require additional services.) It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above-stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice. Page 3 of 19  SHAWANO CITY-COUNTY AIRPORT COMMISSION MINUTES January 16, 2024 4:00 PM Airport - N5468 N Airport Road, Shawano, WI CALL TO ORDER A. The planning session began at 4:00 pm with Dillon Petrovitz of TKDA, Stephanie Senst of Omnni/Westwood, and Bureau representatives Shaline Abunga and Sam Lee present. The monthly Master Plan Update status report was reviewed. TKDA reported having received input from the FAA regarding the airport activity forecast information but had yet to digest it. From past experience, the sense was that we would need an update from the 2020 baseline that was used. Colin to provide additional fuel sales information. The upcoming Petition was briefly discussed. See minutes item 10 (A) for more. Sam Lee indicated that a tree-clearing consultant request to bidding was issued by the Bureau in connection with Shawano. He will advise when responses are received. The February planning meeting was canceled. The full meeting of the Commission was called to order at 4:30 pm by Chairman Seidel. PLEDGE OF ALLEGIANCE ROLL CALL A. Commission Members present: Seidel, Engel, Milavitz, Bloedorn, and Timmerman. B. Commission Members Absent: Barkow. C. Others Present: Airport Manager Colin Isom, Clarence Schampers, Jeff Brunson, Marty Westphal and Jeff Thompson of Northern Flight Alliance, and Paul Sheridan. APPROVAL OF AGENDA A. Motion by Bloedorn, seconded by Timmerman, to approve the agenda, with an understanding that the fence discussion be expanded to include the gate controller matter. Motion carried by voice vote 5-0. APPROVAL MINUTES OF PREVIOUS MEETING A. Minutes of the regular meeting of the Commission on December 19, 2023 The minutes of the December meeting of the Commission were approved as read. PUBLIC COMMENT A. Commissioner Bloedorn reported having been contacted by representatives of the Menominee School District regarding the establishment of a special Young Eagles event and other presentations for students. Will be discussed further at an upcoming meeting. CORRESPONDENCE A. All correspondence relates to matters discussed elsewhere in the minutes. FINANCIAL/TREASURERS REPORT A. Monthly Spending and Budget Report Year-end financial information was presented at the December meeting - nothing further to report at this time. B. Report on Reserve Balance No report. Page 1 of 16 Page 4 of 19 AIRPORT DIRECTOR/MANAGER REPORT A. Monthy Report OLD BUSINESS A. Update on Master Plan Update Meeting with TKDA and Bureau - Seidel See comments under Call to Order and the planning session. Awaiting analysis of input from FAA regarding activity analysis and impact on facilities requirements in support thereof. February planning meeting deferred. Bureau supportive of petition plan and focus. B. Discussion, Recommendation, and Approval of Plans to Proceed with Petition For Funding of Replacement and Relocation of Automated Weather Reporting System (AWOS) and Procurement of Snow Removal Equipment (SRE) - Engel Secretary Engel provided an overview of the Petition process and indicated having received a package of materials from the Bureau in support thereof. The steps of the process would be drafting of summary of intent and need, publishing it along with a hearing notice, holding a public hearing, obtaining approval resolutions from the City and County, and various paperwork, with submission to the Bureau and FAA. The Petition only needd to include items not previously included in a Petition (Snow removal equipment purchase, and the move and procurement of the new AWOS) and other items to be part of a post-Master Plan update petition. Engel recommended a hearing be added to the beginning of the February meeting of the Commission, to enable the Commission to respond at the February meeting and forward the request to the City/County for possible inclusion of the resolution in their March meetings. Among other things, this timeline would facilitate the timely request for the snow removal equipment in hopes of meeting the Bureau's late Spring/Summer bidding process. Should that be missed, the equipment might not be available for next Winter use. A motion was made by Timmerman, seconded by Bloedorn, to proceed with the Petition process as summarized by Engel, to include a Public Hearing on February 20th at 4:30pm at the Airport (in advance of the regular Commission meeting of that date), with appropriate 10 day public notice. Carried. C. Report on Status of Northern Aviation Alliance Organization and Idea Generation - Brunson Jeff Brunson with help from Marty Westphal and Jeff Thompson presented an overview of the reorganization of Northern Flight Alliance (NFA). This organization was formed to foster and support aviation activity and education and initially was focused on supporting the local Civil Air Patrol chapter. New officers have been elected and NFA is in the process of redefining its mission, vision, and revenue generation processes. NFA should be a good auxiliary organization for the Airport and area aviation in general, providing a 501(c)3 capability for contributions and a potential means for funding support activities consistent with the Airport's mission of building activity at the airport and enhancing interest in aviation. The Commission was encouraged to forward project ideas to NFA via President Jeff Brunson, Treasurer Doug Engel, Secretary Paul Sheridan, or Board Member Marty Westphal. Seidel asked that NFA updates be a regular agenda item henceforth. D. Update on Insurance Matters - Barkow Waiting for meeting with insurance folks. E. Update on Status of Clearing and Utilization of UTV Trail - Seidel No new information. F. Update on Status and Plans for What is Happening at the Airport Information Release - Seidel The draft Information Release was discussed as well as plans for distribution. Consensus was to limit distribution to the Airport website, following a final round of edits. Engel to distribute to the Commissioners for review. Page 2 of 16 Page 5 of 19  G. Update on Airport Fly-in/Car Show - Sheridan Fly-in lead Paul Sheridan reviewed planning to date, and discussed communication process, data base building, and ideas for sponsor development. Seidel emphasized the importance of getting the signage up on the Airport fences as soon as possible. NEW BUSINESS A. Discussion and Possible Action on Airport Fence Management Chairman Seidel opened the discussion noting the extent to which small trees and brush have interwoven the South fence and the need for maintenance to avoid more costly repairs in the future. Commissioner Engel noted that from his observations the remainder of the fence was in similar condition, with overhanging branches in many places, with a large portion of the fence in the water for most of the year. The consensus was that the removal of overhanging material, growth within the fence, and clear zones might be several different projects and could be costly. Tabled for a later meeting. B. Discussion and Possible Action on Repainting of Runway 17/35 Commissioner Bloedorn reported reaching out to Omnni/Westwood for information on potential service providers as a starting point for estimating the cost. It was noted that the painting of 17/35 is not likely eligible for AIP funding and would have to be CIP or local reserve funded. C. Fence gate controller discussion and possible action in connection therewith. Updating the current key-pad style gate controllers with a card reader was discussed. A card reader system would cost an estimated $4,100 for the two gates and provide enhanced security. Pros and cons were discussed of continuing with the existing system and other alternatives. Matter deferred to a later meeting. D. Hangar Number Identification At the last meeting, it was agreed that more formal and professional-looking numbering was needed for the hangars, to best facilitate emergency identification, safety, and aesthetics. Commissioner Milavitz indicated professional signage would cost about $7 each. Discussion followed regarding attachment and placement. The consensus was the center door, with consistency across all the hangars. Isom to work with Bloedorn to determine the best attachment. NEXT MEETING DATE/TIME A. The next meeting of the Airport Commission will be held on Tuesday, February 20, 2024, at 4:30 pm at the Airport. The Commission meeting will start with a public hearing in connection with the planned Petition Submission associated with the acquisition of additional snow removal equipment and the replacement and move of the automated weather reporting station (AWOS). Public attendance and comments are welcome. ADJOURN A. Motion made by Bloedorn, seconded by Timmerman, to adjourn the meeting at 6:37 pm. Motion carried by voice vote 5-0. Page 3 of 16 Page 6 of 19  SHAWANO AIRPORT PROGRESS REPORT Page 4 of 16 JAN 16, 2024 Page 7 of 19  STATUS CATEGORIES • Safety / Security • Promotions / Advertising / Digital • Grounds / Equipment • Policy / Procedures / Reporting Page 5 of 16 • Budget • Events • Commerce Recruitment • Training • Miscellaneous Page 8 of 19  SAFETY / SECURITY • Need to think about the purchase of an aviation radio for Managers office. Currently Clarence owns radio in office. Radio in New Holland (owned by airport) only receives, does not transmit. Needs repair. Page 6 of 16 • Also need adequate warning lights installed or replaced on all equipment for safe operations on runways. Page 9 of 19  GROUNDS / EQUIPMENT • 1-3-24 I contacted Highway Light & Landscape for an update on PAPI. PAPI install should take place in the spring. Highway Page 7 of 16 Light requested that “Handhold” covers along runway 30 be identified with stakes so that he can run line in the conduit once snow is on the ground. (Westwood came and marked Handholds on 1-5-24) Paperwork needs to be completed by Highway Light & Landscape for the State before work can begin running wiring through conduit on Rway 30 • Extensive crack repair needs to be considered for pavement. • Snow Removal Plan/policy is in final stages, subject to suggested alterations. Page 10 of 19  GROUNDS CONT….. • Maintenance hangar office build out has begun. • Currently getting quotes for outfitting office with adequate furniture. Page 8 of 16 Page 11 of 19  EQUIPMENT CONT….. THE GOOD, BAD, AND UGLY • So far we’ve been inundated with equipment breaking and immediate repairs happening….. • Jan 5 - Center ram horn was severely worn on International plow. About 1/8th inch metal left at the hinge pin before breaking completely. I arranged Pat Roberts to weld new ½ inch steel plates with new 1” holes. Purchased cold rolled 1” steel rod to fabricate new hinge pins. Repair is done. • Jan 6 - Right side drive chain in Snocrete blower snapped during operations. Reisterer & Schnell was contacted for repair. Repair was completed on Jan 8 th. Page 9 of 16 • Jan 9 - Both original batteries on New Holland went bad. Died on the main runway. Reisterer & Schnell came same day with two new batteries. Alternator found to be bad on New Holland. New alternator ordered by Reisterer & Schnell. Hopefully will be installed Monday the 15 th. • Jan 11 - Left side drive chain on Snocrete blower snapped. Reisterer & Schnell again came and repaired same day. Cotter pin connections on both chains were the problem • Jan 11 - New Holland died again on ramp from battery drain. • Jan 11 - Center ram chain snapped on Dodge pickup plow. Replaced with chain from Maint shop • Jan 11 - Farm equipment rated battery charger and 100’ extension cord purchased from Tractor Supply as airport does not own any. Was needed to get New Holland back in shop. • The condition and age of our current SRE equipment is causing an arterial bleed in the budget. An increasing fear is setting in that any piece of equipment could go down for more than a day to make repairs and because we don’t have an appropriate “go-to” SRE unit to take up slack when one is down, we may, in the future, have no choice but to close the runways and seek outside services. ( I want to avoid this) Equipment is sunsetting whether we like it or not. Costs to maintain are most assuredly going to go up. Page 12 of 19  BUDGET • Budget is going to take quite a hit for January given the amount of immediate repairs that were needed to keep basic operations going. • City Hall doesn’t have the 2024 budget numbers entered into system yet but so far expenses are somewhat as follows: Page 10 of 16 • Utilities - $569.19 (electric bill have yet to come in) • Phone/Internet $39.82 (this is only Managers cell, Nsight bill not in yet) • Professional Serv $90.00 (cleaning bill) • General Expense $550.00 (Synergy) • Supplies Materials $99.25 (Office supplies) • Postage $0.00 • Advertising/Promo $1055.00 (Shawano Country Tourism 2024 ad) • Equipment $0.00 • Repairs / Maintenance $939.77 (at least 3 more bills will arrive from Reisterer and Schnell for Jan) • Gasoline Cost UST $0.00 • Operations Gas 51 gal of diesel and 11 gal of unleaded purchased at County • General Insurance $0.00 Page 13 of 19  FUEL 2023 final tally for fuel sales 9,997 gallons sold in 2023 (107 shrink) 1,056 gallon increase from 2022 Page 11 of 16 Currently in talks with Titan for a “piggyback” delivery of 4000 gallons to coincide with JetAir 100LL delivery. Current “piggyback” quote is $4.12 per gallon all in. (Good till Monday at midnight) 2024 Jan sales to the 15th = 467 gallons Completed test for EPA UST Class A <compared to> Operator. This allows for Clarence and I to 2023 Jan sales to the 15th = 93 gallons conduct on site monthly inspections of Sump and Spill Buckets for tank and dispenser. total sales for Jan 2023 was 135 gallons Page 14 of 19  COMMERCE RECRUITING • Continuing communication with Shawano and Menominee Schools • Asking if schools want to send teachers to Redbird Flight Migration conference in March Page 12 of 16 • NFA in discussions on the possibility of contribution to cover travel / lodging for teachers • So far Menominee sounds like they will be sending their science teacher (Josh Gauthier) to the March conference in Texas • Still waiting to hear back from Shawano Page 15 of 19  PROMOTION/ADVERTISING/DIGITAL PRESENCE • I will be asking for admin rights to change and modify information on airport website • Website still shows old gas price of $5.99 Page 13 of 16 • PilotSmith needs to be removed from “Learn to Fly” tab • Would like to shop for new sign to promote Shawano Municipal Airport • Currently brainstorming ideas to fill space in terminal where PilotSmith kiosk was Page 16 of 19  POLICY / PROCEDURES / REPORTING New routine policy and procedure regarding monthly “Sump and Spill Bucket” inspections of UST and dispenser pad. Page 14 of 16 Developing new Snow Removal Plan policy and procedure. Procedures for clearing snow are already in use and seem to be working great with respect to Priority 1 of clearing primary runway (12/30) Working as a team we’ve consistently cleared Priority 1 areas to operational level in less that 4 hours. And all priority levels cleared in one day. Page 17 of 19  EVENTS In the beginning stages of planning a hamburger social to coincide with the Airventure Cup Race viewing party. My wife is willing to manage the hamburger social but will Page 15 of 16 need some volunteers to help with a larger crowd and added activity(s). Do we have media we want to prepare for the watch event? If so, what kind? Flyer? Promo Video? We can repost Cup Race promo videos on our Facebook page to promote the race itself along with focused promotion of watch party at Shawano Airport. Page 18 of 19  MISCELLANEOUS Page 16 of 16 • Pilot Smith is officially moved out of the terminal and will remove wooden sign by driveway in the spring. Page 19 of 19