Police and Fire Committee

Park and Recreation Committee Meeting Minutes March 8th, 2021 6:00PM (or directly following the Street and Alley Committee Meeting) Present: Kali Godfrey, Tami Christensen, Janet Sergent Absent: None Visitors: Mayor Norby, Clerk/Treasurer Chamberlin, PWD Hintz 2021 Park Use Agreements PWD Hintz presented the Park and Recreation Committee with the 2021 Park Use Agreements for the Sidney Trap Club, Sidney Girls Fastpitch Softball, Adult/Co-Ed Softball, Sidney Youth Flag Football, Sidney Tiger Shark Swim Team, Sidney Tackle Football, Sidney Youth Softball, Richland County Baseball, Sidney Schools (Softball and others) and Soccer. City Clerk/Treasurer Chamberlin stated after discussing this with PWD Hintz they feel it will be a better use of time and effort to have City Hall staff solicit the signatures on the agreements, as they already do for the liability insurance, once the Committee has reviewed and the City Council has approved the agreements. She stated that if any changes are requested or issues arise, they will be fielded through the committee. Alderwoman Christensen asked if the Hockey contract still included mandatory number or open skate days, and Clerk/Treasurer Chamberlin stated she will investigate it and get back to the Committee. Alderwoman Christensen stated she revied the other agreements and the only thing missing is that Baseball is now using Water Tower Park for T-ball and asked if there were any other changes needed from Public Works Department. PWD Hintz stated he wants to make sure that each agreement states they can make no alterations to anything, including electrical. Clerk/Treasurer Chamberlin stated some of them still require budgets being submitted, but she would like to see that removed unless there is a monetary transaction along with the agreement, which there is none at this point. Alderwoman Godfrey asked how it is decided who needs an agreement and she was informed the City generally requires either the park use agreement or special event permit if they are requesting exclusive use, is an entity utilizing the space or they want to use it in a non-conforming way. Alderwoman Christensen also pointed out that the Park and Rec Board needs to be changed in the agreement. Motion was made to recommend approval of the 2021 park use agreements with amendments discussed by Alderwoman Christensen. Alderman Sergent seconded the motion and all present voted aye. Meeting was adjourned at 6:23 pm. _____________________________ Jessica Chamberlin, Clerk/Treasurer _____________________________ Kali Godfrey, Committee Chair