Board of Directors

AGENDA SILOAM SPRINGS BOARD OF DIRECTORS APRIL 5, 2016 BOARD MEETING - 6:30 PM ADMINISTRATION BUILDING, 400 N. BROADWAY Regular Board of Directors Meeting: Opening of Regularly Scheduled Meeting Call to Order Roll Call Prayer Pledge of Allegiance Approval of Minutes Regular Meeting of March 15, 2016 I. Public Input Items from the Public not on the Agenda (public may address any City business not listed on the agenda) II. Regularly Scheduled Items Contracts and Approvals A. Purchase Request/ Caterpillar CS44B Soil Compactor / Riggs Cat / Street Division / $116,105 B. Purchase Request/ John Deere 410L backhoe/ Stribling Equipment / Water Services / $141,150 C. Simon Sager Avenue / Phase II Extension / $150,000 Resolutions D. Resolution 10-16 / Extending West Siloam Springs’ Water Service Area Staff Reports J. Administrator’s Report III. Directors Reports IV. Adjournment  MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD MARCH 15, 2016 The Board of Directors of the City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building, on March 15, 2016. The Meeting was called to order by Mayor Turner. Roll Call: Johnson, Smiley, Burns, Beers, Smith, Jones, Coleman-Present Phillip Patterson, City Administrator; Jay Williams, City Attorney; Renea Ellis, City Clerk; James Wilmeth, Police Chief; Greg Neely, Fire Chief; Don Clark, Community Services Director; all present. Opening prayer was led by Scott Jones. Mayor John Turner led the Pledge of Allegiance. A copy of the March 1, 2016 minutes of the regular meeting had previously been given to each Director. A Motion was made by Smiley and seconded by Smith to accept the minutes. Mayor called for a voice vote. Motion passed unanimously. The first agenda item was the Open Heming for Citizens Present. Don Cundiff, 601 W. Tahlequah, stated there was a fire alann in his neighborhood and was quickly responded to by both the Police and Fire depa1tment. He stated there was an off-duty officer that assisted with crowd control. He then stated sidewalks would have helped prevent any injuries in the ditch and mud was the only thing that could have made it better. The next item on the agenda: Presentations I Workforce Development and Tourism Development Awards I Crews & Associates. Discussion: Bob Wright, Senior Managing Director of Crews & Associates, presented awards for Tourism and Workforce development. He thanked the Board for their time and offered his congratulations. The next item on the agenda: Public Hearing I AEDC Economic Development Grant I Gates Corporation I Grant Closeout Repo1t. Discussion: Cassie Elliott of Visionary Milestones, briefed the grant history. Smiley thanked Elliott for her work and Gates for their efforts. The next item on the agenda: Memorandum of Agreement I Renewal of Emergency Medical Services for 2016 I City of Gentry. Discussion: Greg Neely, Fire Chief: briefed the item. Johnson asked if we require the price to increase each year. Neely stated it's negotiated and reciprocity is very valuable and pointed out that Gentry covered for Siloam when Siloam' s ladder truck had been out of service. Bums stated he would like to see numbers higher as Gentry annexes and grows. Neely stated numbers would be higher if Gent1y were able to secure funding. Bums asked about equipment replacement. Neely briefed. Bums stated he came across strong, but as Siloam Springs grows, he wants to see it covered. Board of Directors Meeting Minutes Page f 2 March 15, 2016 He encourages the City to get numbers up. Beers expressed his appreciation for the hard work and the reciprocity with Gentry. Neely then gave number of calls that Siloam responded to in 2015, and percentage ratio, to West Siloam Springs, Gentry and the County, along with the amount charged to each entity. A Motion to approve the MOA with City of Gentry for EMS Services was made by Smiley and seconded by Beers. Roll Call: Smiley, Bums, Beers, Smith, Jones, Coleman, Johnson - Aye. 7 Ayes. No Nays. Motion passed. The next item on the agenda: Memorandum of Agreement I Renewal of Emergency Medical Services for 2016 I Benton County. Discussion: Greg Neely, Fire Chief, briefed the item. Smiley expressed her appreciation of the department's hard work. Burns stated we are in the EMS business, and everything increases, and he would like to see the numbers higher. Jones thanked Neely and encouraged him to look at the fonnula used; County should pay what reflects trne cost. Smiley stated level of service was never considered; that it was all dollars and if we want to get aggressive, then we need to come together and decide if we want to be in the County EMS service. Burns stated he has higher expectation of service as a City citizen as opposed to residing in the County. After further discussion, a Motion to approve the EMS agreement with Benton County was made by Smiley and seconded by Burns. Roll Call: Burns, Beers, Smith, Jones, Coleman, Johnson, Smiley - Aye. 7 Ayes. No Nays. Motion passed. The next item on the agenda: Maintenance Agreement I Veterans Fallen Soldiers Memorial. Discussion: Don Clark, Community Services Director, briefed the item; including who would be responsible for what costs. David Humphrey, 15968 Butler Rd, thanked Don Clark and the team for their work. Bums stated it was his general understanding that the flags will be on LED lights and estimated cost is $30 per year and stated staff will insure a safe area. He stated this will take us in the future because it represents sacrifice. Beers expressed his appreciation for two organizations raising money for the community. He stated LED lighting is negligible and supp01is looking fu1iher. Jones asked what exactly the City was committing to with the agreement and the future uses for the park. Phillip Patterson, City Administrator, said the intent was to incorporate the up lighting into general area lighting at the memorial. He then addressed Jones' question about the park area; stating it is leased premises and that clarification will be assured. Smiley stated she is proud we have groups to honor those who have sacrificed. A Motion to approve the Veterans Fallen Soldiers Memorial Maintenance Agreement was made by Smith and seconded by Johnson. Roll Call: Beers, Smith, Jones, Coleman, Johnson, Smiley, Burns - Aye. 7 Ayes. No Nays. Motion passed. The next item on the agenda: Ordinance 16-04 I Amend Municipal Code 66-17 I Graffiti. Discussion: James Wilmeth, Police Chief, briefed the item. Tyler Carrol, 415 N. Broadway, stated this is a good oppmiunity for public/private partnership and puts prope1ty owners at odds with the City. He stated he would like to see this amended. Gary Dieker, 1308 Deerfield Meadow, asked about an area and if it was graffiti or public mt. He was told art. Wilmeth explained the time factor was to abate the problem as quickly as possible and send a ·'no-tolerance" message by the community. After lengthy discussion and the voicing of concerns by the Board, Patterson proposed withdrawing the item and re-writing the ordinance. Smiley stated she wants to make sure the item Board of Directors Meeting Minutes Page 13 Marchl5 ,2016 came back in a timely manner due to the severity of this issue. Beers agreed with Smiley. Ordinance 16-04 I Amend Municipal Code 66-17 I Graffiti was pulled from the agenda to a later date. The next item on the agenda: Resolution 08-16 I Local Goverrunent Endorsement of State of Arkansas Tax Back Program I Simmons Feed Ingredients, Inc. Discussion: Jay Williams, City Attorney, briefed the item . Beers asked if State loses tax revenue. Williams answered that is coITect. Coleman asked if it has been done with other companies in town. Williams answered not to his knowledge. Patterson pointed out the tax back incentive with a new hotel in 2015. Jeff Webster, President at Simmons Feed Ingredients, stated taxes generated would be minimal and that there would be 78 newly created jobs. A Motion to approve Resolution 08-16 was made by Coleman and seconded by Smiley. Discussion: Burns stated it's a great problem to have and that we are very fortunate. Roll Call: Jones, Coleman, Johnson, Smiley, Burns, Beers, Smith - Aye. 7 Ayes. No Nays. Motion passed. The next item on the agenda: Resolution 09-16 I Naming of Southside Park I Eliana Chacon Memorial Park. Discussion: Troy Kirkendall, Parks and Recreation Manager, briefed the item. David Allen, 1600 Villa View Drive, asked how long the City had owned the prope1ty and wondered why this decision was made to name this park without family donating the land or considering other past tragedies. Don Clark, Community Services Director, stated City purchased the land in late 2013. Smiley stated she feels this is very appropriate. Burns stated he would like to see plaque explaining the name and hoped the park would represent life instead of the tragedy that occurred there. Beers, Burns and Smiley stated they would like staff to look at the process of naming in the future. A Motion to approve Resolution 09-16 was made by Smiley and seconded by Jones. Roll Call: Coleman, Johnson, Smiley, Bums, Beers, Smith, Jones -Aye. 7 Ayes. No Nays. Motion passed. The next item on the agenda: Staff Reports I Community Development I Tree City USA. Discussion: Don Clark, Community Services Director, briefed the requirements. He pointed out that the City cuITently meets several requirements. Beers expressed his appreciation of all the work that Staff had done. Coleman stated he would rather see money directed toward our springs. Burns agreed with Coleman. Coleman suggested we put it on ·'parking loC and talk about it at an appropriate time. The next item on the agenda: Staff Reports I Community Development I Volunteer City. Discussion: Don Clark briefed the item. Smiley stated she is glad we are seeking this as we are a great volunteer City. Director Johnson stepped out at 9:04 pm; returned at 9:07 pm. Administrator·s Report: Phillip Patterson, City Administrator, reported an expenditure for Fireworks Display for 4th of July Event in the amount of $ 12,000 per year for a tlu-ee-year period, totaling $36,000 for 2016-2018. He then pointed out the new podium, and the timing controls. Open Hearing of Directors: Mayor stated the turnout for the ribbon cutting at the new Library was amazing and then thanked the IT department for their effmts. Beers stated we have a working City and proceeded to go over all the things the City has addressed and how great a City this is. Burns Board of Directors Meeting Minutes Page 14 March 15, 2016 stated there is a 5k and pancake breakfast at Fire Station 1 this Saturday. He then thanked Gates for expanding and being a big part of our economic development. He said it was a good discussion tonight and thanked his fellow Board members. Smith expressed thanks to all citizens that voted. She then extended her excitement for the new Library opening. She stated the Main Event will be scheduled for April gth at 28 Springs, and then encouraged everyone to donate. Jones expressed his excitement for the new Libra1y ribbon cutting as well. He then stated he is looking forward to the City engaging in a number of improvements over the next few years, in paiticular the redevelopment of the uphill and downhill po1tions of the old hospital site and pointed out that sales tax numbers are up. Smiley thanked citizens for suppmting the sales tax. She stated the libra1y is one of her proudest moments. She congratulated the Electric Depaitment as they were honored by the American Public Power Association for achieving exceptional electric reliability in 2015. She reminded everyone with pets that the annual chip, dip, and shots was this Saturday at the Ravenwood Pet Clinic. Coleman expressed his amazement at the new libra1y. He also congratulated the Electric Depaitment. He stated One-Stop Shop is fantastic. A Motion to enter into Executive Session to discuss City Administrator's Employment was made by Jolmson and seconded by Smiley. Roll Call: Johnson, Smiley, Burns, Beers, Smith, Jones, Coleman - Aye. 7 Ayes. No Nays. Motion passed. Meeting reconvened at 9:39pm. A Motion to increase the base salaiy of City Administrator by 4% was made by Jones and seconded by Smiley. Roll Call: Smiley, Bums, Beers, Smith, Jones, Coleman, Johnson - Aye. 7 Ayes. No Nays. Motion passed. Coleman made a motion to adjourn; seconded by Smiley. The Mayor called for a voice vote. All Ayes. Motion passed. Meeting adjourned. APPROVED: ATTEST: John Mark Turner, Mayor Renea Ellis, City Clerk {seal} <-.\.1 • ·~·- ..~·~· - > - - ti; ... - • - - - - ' siloam _ _s 1 · p;~ QS. It's a 111dum/. STAFF REPORT TO: Phillip Patterson, City Administrator FROM: Steve Gorszczyk, Public Works Director DATE: March 22, 2016 RE: Purchase Request I Caterpillar CS44B Soil Compactor I Riggs Cat I Street Division I $ 11 6,105 Recommendation: Approve the purchase of a Caterpillar CS44B Soil Compactor in the amount of $ 116,105. Background: The Street Department wishes to purchase a new Caterpillar CS44B Soil Compactor. The purchase of this equipment will allow the City to compact red dirt and base material for street and other projects without the need to rent this piece of equipment. This purchase will be made through the National Joint Powers Alliance (N.J.P.A.). The Local representative for Caterpillar is Riggs Cat of Springdale, Arkansas. Awarded Contract buying program; contract number: 060311-CAT Fiscal Impact: There is $185,000 budgeted in 2016 for this machine. Using the N.J.P.A. Awarded buying program, the City comes in under budget by $67,704.84. Attachments: Purchase Request Quote Picture of soil compactor - - - P.O. Rox 80 •Siloam Springs, AR 72761 • www.siloamsprings.com -- - - -  CITY OF SILOAM SPRINGS PURCHASE REQUEST Date: 3/21 /2016 Material or Item : Caterpillar Model CA448 Soil Compactor Explain the need or use for purchase: To be able to compact red dirt and base for our street ro·ects . Purchase Order Number: ------------------ Funding Source: 20-01-599999-000 (general, sales tax.depreciation, hospital. street. ranl. etc Quotes: Address (Please Company provide tor new vendors) Phone Salesperson Cost 1) Riggs CAT 479-601-1330 Steve Smith $116, 105.00 2) 3) Please recommend the company you wish to purchase from_:_ _ _ _ _ _R__..ig_g_s_C_A_T_ _ _ _ _ _ _ __ If this company is not the low quote, please explain: This is the only quote as we are purchasing from the NJPA Awarded Contract buying program, Contract# 060311-CAT. Account Number Requested (charged) : 20-01-599999-000 -----------------------~ Balance of funds remaining in this account: 185,000.00 '---------------~------~ All req uests for p urchases over $10 ,000 .00 must inc lude copies of the written q uotes. 3/29/2016 Finance Director Signature/ Date Department Director/ Date City Administrator/ Date Department Director/ Date  March 21 ,2016 CITY OF SILOAM SPRINGS POBOX80 SILOAM SPRINGS Arkansas 72761 -0080 Attention: DENNIS KINDY RE: Quote 122102..02 Dear Dennis, We are pleased to quote the following for your purchase consideration. One (1) New 2016 CATERPILLAR Model: CS448 smooth drum soil compactor with all standard equipment in addition to the additional specifications listed below: Sell Price $116,105.00 Ext Warranty Included Before Tax Balance $116,105.00 WARRANTY Extended Warranty: 36 M0/5000 HR PT & HYO NJPA CONTRACT 060311-CAT  Riggs CAT Sincerely, Steve Smith Machine Sales Representative Riggs CAT Steves@jariggs.com (479) 601-1330 Accepted by on - - - - - - - Signature One (1) New CATERPILLAR Model: CS448 with all standard equipment in addition to the additional specifications listed below: STANDARD EQUIPMENT POWERTRAIN-Cat C3.4 four cylinder, turbo-charged-diesel engine with glow-plug heater-Dual element air cleaner-Fuel filter/water separator/manual-priming pump and water indicator-Three-speed throttle switch including-ECOMODE-Dual propel pumps - 1 for drum and-1 for tires-Dual braking systems (service &amp;- parking, for both drum and axle)-Two-speed hydrostatic transmission-Limited slip differential ELECTRICAL-12-volt starting and charging system-alternator-Maintenance free batteries - 750 CCA- Halogen working lights - canopy mounted-(2 front-facing and 2 rear-facing)-Backup alarm and forward warning horn-Product Link Ready-Beacon Ready OPERATOR ENVIRONMENT-ROPS/FOPS platform-Four heavy-duty isolation mounts-Platform handrails/guardrails-Power steering-Adjustable tilt-steering column-Adjustable, suspension seat-Retractable seat belt-Adjustable, padded arm rest for-propel lever operation-On-board display with audible-warning alarm and interface for:--hydraulic oil temperature gauge--engine oil pressure gauge--engine coolant temperature gauge- alternator charge--fuel level gauge--service hour meter-Lockable, vandalism guard for- on-board display-12-volt power (Universal and USB point) COOLING-Premixed 50% concentration of Extended-Life Coolant with freeze protection-to -37C (-35F) DRUMS-Smooth drum-66" (1676 mm) wide x 48" (1225 mm)-diameter-Dual amplitude with single frequency-Pod-style eccentric weight housing-Front adjustable steel scraper OTHER STANDARD EQUIPMENT-Locking composite engine enclosure-Sealed-for-life hitch bearings-Sight gauges:-coolant level- hydraulic oil level-Hydraulic tank Jocking cap-Articulated frame with safety lock- Transport tie-down and lift points-Fuel tank with lockable cap-Quick connect hydraulic pressure-test ports- SOS ports:--engine--hydraulic-coolant-CS Universal bumper-3" seat belt MACHINE SPECIFICATIONS Page 2 of 3 Riggs CAT CS44B VIBRATORY COMPACTOR ENGINE, CATERPILLAR C3.4 (100 HP) PLATFROM, ROPS/FOPS SEAT, DELUXE CONTROL TWO SPEED HYDROSTATIC TRANSMISSION DUAL PUMP PROPEL SYSTEM (Cat exclusive) DRUM AND REAR AXLE DRIVE TIRES, FLOTATION, 6PR FREQUENCY, FIXED, DUAL AMPLITUDE DUAL BRAKING SYSTEM SHELL KIT, OVAL, PADFOOT Page 3 of3  ~~~· --:-. - - .. . . - -- -- - - . _ sf.Jln Siloam _ ___}~ /J.'s a 111T1uml. STAFF REPORT TO: Phillip Patterson, City Administrator FROM: Steve Gorszczyk, Public Works Director DATE: March 23, 2016 RE: Purchase Request I John Deere 41 OL backhoe I Stribling Equipment I Water Services I $141 ,150 Recommendation: Approval of the purchase of the replacement backhoe from Stribling Equipment for a total of $14 1,150 Background: The water services' current backhoe is twenty years old and in need ofreplacement. Several brands of backhoes were demonstrated but the John Deere 41 OL backhoe fit the needs for the work the department does. Included in the price is a jackhammer attachment. John Deere is a member of the National Joint Powers Alliance (N.J.P.A.). The Local representative for John Deere is Stribling Equipment, LLC of Springdale, Arkansas. Fiscal Impact: Budgeted amount was $150,000 from the Depreciation Fund. Using the N.J.P.A. Awarded buying program, the City comes in under budget by $8,850. Attachments: Purchase Request Quote Picture of Backhoe - - - P.O. Rox 80 •Siloam Springs, AR 72761 • www.siloamsprings.com - - - - -  CITY OF SILOAM SPRINGS PURCHASE REQUEST Department: Water Service Date: - -3/21/2016 - -- Material or Item: Replacement Backhoe with attachments Explain the need or use for purchase: This equipment is to install, repair, and maintain both water and sewer infrastructure. This is a replacement for a 20 year old unit. Purchase Order Number: 1603240 ~---------------- Funding Source: _ _ _D: . e.:;:.ip;:_:r. : . ec.:. :i.: .at: . :io:. :. n:. . :fu_.: :.:. . ;.nd: . e:. . :,d;___ __ _ _ _ _ __ nl. etc Quotes : Address (Please Company provrde for new vendors) Phone Salesperson Cost Stribling 3838 Wagon Wheel Road 1) Equipment, LLC Springdale, AR 72764 479-381-5696 Tim Hooper $141,150.00 2) 3) Please recommend the company you wish to purchase from: Stribling Equipment, LLC If this company is not the low quote, please explain: This is a National Joint Powers Alliance purchase. N.J.P.A. Account Number Requested (charged): 31 .01 .199999.000 ---------------------~ Balance of funds remaining in this account: $150,000 ~--'-------------------~ Alf requests for purchases over $10,000.00 must include copies of the written quotes. If unable to obtain three quotes for any reason, attach explanation on separate sheet or purchase order detailing attempts made to obtain quotes and why they were not a not obtainable. Supervisor or Department Head Signature ~~Jt~ orie :db3ftr. ~9partn; tfrE! ' Finance Director Signature Department Director/Date City Administrator Department Director/Date  Jackson, Mississippi (601) 939-1000 • (800) 682-6409 408 Hwy 49 South • P.0. Box 6038 •Jackson, MS 39288-6038 March 10, 2016 City of Siloam Springs Water Dept. Backhoe Bid Thank you for the opportunity to quote the John Deere 410L Backhoe Loader for your equipment needs. Below you will find product information, warranty, and sales price. Please do not hesitate to contact us with any questions or concerns. • 2016 John Deere 410l Backhoe Loader • Complete Build Codes Provided on Attached Sheet • 60 Months or 5000 Hour Powertrain +Hydraulic Extended Warranty • JRB 18", 24",30", 36" Heavy Duty Buckets • JRB Hydraulic Main Pin Thumb Stribling Sales Price w Kent F6 QT Hammer: $135,482.00 .....,. . ' . . -, ' . . Thank you for the opportunity to earn your business, Tim Hooper Stribling Equipment 479-381-5696 Jackson, MS • 601·939·1000, Natchez, MS • 601-442-3613, Jackson, TN • 731-422-2542, Memphis, TN • 901-345-5294, Greenwood, MS • 662-453-7556, Meridian, MS • 601-482-5575, Columbus, MS • 662-3.28-0820, Hattiesburg. MS • 601-544-3000, Biloxi, MS • 228-365-0000, Brookhaven, MS • 601-835-4400, Philadelphia, MS • 601-656-1997, Tupelo, MS • 662-844-3212, Little Rock, AR • 501-455-2540, Monticello, AR • 870.367-3496, camden, AR • 870-574-0290, Texarkilria, AA• 87().n.2-9321, Fort Smith, AR• 479-646-8381, Sprlngdale, AR• 47.9·75&-9n9, Arbdelphla, AR• 870-24&-8678 I y  siloam. - - sR---~ llil 11.s a 111Tfuml. STAFF REPORT TO: Mayor and Board of Directors FROM: Phillip Patterson, City Administrator DATE: March 30, 2016 RE: Simon Sager Avenue I Phase II Extension I $150,000 Recommendation: Approval to include a 500 foot extension of Simon Sager Avenue to the Street Division's 2016 Capital Improvement Plan in the amount of$150,000 from the Street Now account. Background: On January 6, 2015, the Board approved Resolution 02-15 authorizing a partnership with Cale Properties for the construction of a public street running north from Highway 412 to Tahlequah Street. The resolution states that the City Administrator is authorized to enter into an agreement for the construction of a north-south collector street with the right-of-way (ROW) being furnished by Cale Prope11ies, and the City constructing the first 300 linear feet north of Highway 412. Cale Properties recorded the Cale Commercial Subdivision East plat with Benton County on February 2, 2015, and dedicated the street ROW to the City. To date, the City has constructed the first 300 linear feet of the street, however, no agreement was ever executed with respect to any additional street construction by the City. Most recently, Cale Properties submitted a proposal to subdivide and plat additional parcels north of the two (2) parcels along Highway 412 that were platted in February, 2015. During the staff review process, and in subsequent discussions with Cale Properties, it became apparent that there were different opinions as to who was responsible for constructing the remainder of the street. Staff reviewed the history of this project and found that, even though resolution does not speaks to whether or not the City is to construct the remaining portion of Simon Sager Avenue, Cale Properties did dedicate, and the City accepted, 100% of the ROW from Highway 412 to Tahlequah Street to the City. In addition, staff found that the report which accompanied Resolution 02-15 stated that the City was requesting the ROW dedication, and Cale Properties was requesting the City to construct the first 300 linear feet by September 15, 2015 and the waiver of future street fees for developments accessing the new street. The staff report also states that, in addition to the above, when the timing is right the City would construct the remaining street section to Tahlequah Street. Based on these facts it is clear that the original intent was for the City to construct the collector street from Highway 412 to Tahlequah Street. For this reason staff has been working with Cale Properties to negotiate an economic development agreement that would include a plan to construct the remaining 2,250 linear feet of roadway in annual phases that would be acceptable to both the developer and the City. At this time we are still negotiating this phasing plan. However, in discussing with staff the . - - - P.O. Rox 80 • Siloam Springs, AR 72761 • www.siloamsprings.com . - - - - construction timing of what would be Phase II, a 500 foot extension that has generally been agreed to by Cale Properties, it has become apparent that if the City is to construct any phase in 2016, the only window of opportunity is in April/May. For this reason, staff is bring this issue forward and asking for the Board' s approval. The Basin 5 project is at a point where we can divert resources to this phase of Simon Sager Avenue. Other approved projects, and the potential for future commitments of the City crews, will prevent the City from being able to construct this phase later in the year. Other than Basin 5, the only other project that will possibly be delayed by the construction of 2nd phase of Simon Sage Avenue is the Elgin Street overlay. As stated in Resolution 02-15, and in the accompanying staff report, the construction of this north-south collector street is expected to spur additional economic development within the City, and provide additional accommodations for traffic flow . The economic benefits of future development would include increased revenue from city utility services, increased property taxes, and increased sales taxes through either retail sales and/or the creation of new jobs. For these reasons, staff recommends the Board approve staff's recommendation to include a 500 foot extension to Simon Sager Avenue as part of the Streets Division's 2016 Capital Improvement Plan. Fiscal Impact: The estimated cost for the City to construct the 500 foot extension is just shy of $150,000, which includes a 25% contingency. The estimated cost to hire a private contractor to construct this street extension is $352,000. Staff has reviewed the City's current fund balances and has detennined that the Street Now account has a fund balance sufficient to fund this construction this year. Attachments: Subdivision map showing existing and proposed street extension. Resolution 02-15, approved January 6, 2015 Staff report to Board, dated December 30, 2014  II . c I :;:::; tlO Q) ;J ~ I I x VI Q) ... r I ;J ! w V') ! I I  RESOLUTION 02 - 15 A RESOLUTION AUTHORIZING A PARTNERSHIP WITH CALE PROPERTIES FOR CONSTRUCTION OF A PUBLIC STREET RUNNING NORTH FROM E. HWY. 412 AND LOCATED BETWEEN PROGRESS AVE. AND HWY 59. WHEREAS, construction of a north-south collector street between Progress Avenue and Highway 59 is predicted to spur economic development within the City of Siloam Springs and provide an accommodation for additional traffic; and WHEREAS, the property owner has agreed to provide the necessary right-of-way for said street at no cost to the City; and WHEREAS, said infrastructure improvement will benefit the City and further the public interest; NOW THEREFORE, BE IT RESOLVED, by the Board of Directors of the City of Siloam Springs, as follows: That the City Administrator or his designee is authorized to enter into an agreement with Cale Properties for construction of a north-south collector street between Progress Avenue and Highway 59, with the right-of-way to be to be furnished by Cale Properties and the City to constmct the first 300 linear feet from E. Highway 412 northwards; and That it is the desire and direction of the Board of Directors that work on said street commence as soon as practical, with a desired completion date of September 15, 2015, or as soon thereafter as may reasonably be accomplished. That the Administrator or his designee is authorized to take such actions, including signing of documents and expenditure of funds, as may be reasonably necessary to accomplish the public purposes set forth herein.  Resolution 02-15, page 2 day of January 2015. (SEAL) Attest: ~,,,~ ORATc 11~ ~\\\\lllnlU//l//Jf/11 .il ~~ ~y ......... ·.~(C'.,;'~ ~O .· ··~~ .,.~* .:~··· SILOAM -. .~.;:; !!§ \ . i!i :: :: - = .._e e :: ~e \~\ ~ ··....SPRING~ ...··../ ~I ~ &\,·:.::::; ~~ ~r11t11111111111m1111111'~ ::vuN n. ~,,~~ 2  - - - SiloamS~ . It'urnatuml Memorandum To: David Cameron, City Administrator From: Ben Rhoads, AICP, Senior Planner Cc: Don Clark, Community Services Director Date: December 30, 2014 Subject: Simon Sager Street Extension Background In reference to a final plat development permit {FP14-03), the City received a request from the CALE Properties to construct the first 300 linear feet of the future north/south street, hereinafter referred to as "Simon Sager Street" (An alternative name may be selected by the Board). Analysis CALE Properties will present a final plat to the Board of Directors on February 3rd, 2015, this plat is scheduled for review at the Planning Commission on January 13th, 2015. At this time, staff recommends approval of the plat. The plat creates several new tracts which will primarily access Hwy. 412 East, east of the Lowe's home improvement store. The Master Street Plan (MSP) indicates a future north/south collector street. This street bisects the center part of the final plat development. Per MSP and Code regulations, the City is requesting that a 70 ft. right-of-way be dedicated to the City free of charge. In turn for this dedication, the developer requests the following : 1) That the City constructs the first 300 linear feet of the new street by September 15, 2015. 2) That future street fees be waived for any development accessing the new street. When the time is right, the City will construct the remaining street section to E. Tahlequah St. and beyond however no commitment is currently proposed for street work beyond the extents of item 1 (above). The future street will improve the economic opportunities in this area by opening up land for future development and benefiting emergency services by allowing for improved north/south movement between Progress Ave. and Hwy. 59. Attached is a memo from the Engineering Dept., providing further detalis on the project. Recommendation Staff is agreeable to these terms and recommends entering into an agreement with CALE Properties to construct the first 300 LF of the future street. Attachments 1.) MSP Map, including typical collector street cross section. 2.) Memo to David Cameron of 10/15/14.  • t r· .. .· / __ /, . ' , , /· 1 .·.I - _,." ' .' '·#.,;, ·-.. '· ->-- .: ' I .... . ' . • I ,~'-. ··. • ' < S~ ......I / ' . ·' .' -· ,,,.; ·. . '~ . ... / • I I -~. ·.h , . ; F I ( ("...:. - · Major Local (RO'lf lridth 62- 70') ./ • I '• Pul.uro W.Sor Looal , ~r· ...-L· . Colleot.onr (ROW 1fidth 81- 80') w--~ :J~ .n; · : '- ·v--. . Pulure Calleol.ora Mmor Amrial (ROW Width 78-100') .{ j~~':,·j ( \': - ' \ •• Pubite Arterial PriJlolpal Arlerlal (ROlr 'Wlillh BSl-100') . - .,,./- I ,. ..- 1: .-.--. . : Fuluro Princlpal Al-lerlal Stale 111&hwa7 . I._ I ! : __ US Hutnbencl I - ·· _ ...__J 1 Roads - ( RafiRoad• H7clroppbJ N N•Uoiual B7drouaph)' Dalatet Waterbod,y + ; .- . c. .:0-1 • •• : - ::-•· :.- · National IJ,Tdroehphy Dataset Flowllne J{unfci,p.I CiLy Lltll.lt. ol Siloam Sprbl,p MASTER S"TREET Pl.AN  COLLECTOR MAJOR LOCAL 0 T lt::JH3=::t:~====tl Ftot ~ CITY OF SILOAM SPRINGS DATE P.O. BOX BO/400 N. BRON.Yf{AY Sll.OAM SPRINGS, AA 72761 MASTER SlREET PLAN SCALE 1":12' (-479)!2~~136 PAGE  - - -- - MEMORANDUM Siloam~~ ' ltflz nn!:uml To: David Cameron, City Administrator From: Kevin Moore, Engineer Intern Date: 10/15/2014 Re: Simon Sager Road Background: The City was approached in March of 2014 with the proposal of a new North and South collector street to be located between Progress Avenue and Highway 59. This new road would be dedicated to the City in stages by the landowner to make his property more appealing to developers. Analysis: After a discussion with the landowner and interested developers, it is staffs current understanding that the developer will donate the right-of-way for a new collector, 70 feet in width and approximately 220 feet Jn length, to the Cit:f. The current plan is that the developer will pay to provide utilities to the lots, with city crews constructing the new collector (See attached estimate). I met with Bobby Keaton, permit officer for AHTD, to discuss the following: • Safety of proposed location o The proposed location has safe line of site distances, and meets their driveway separation requirements, but does not meet the state highway ~ mile distance requirement between traffic signals. The 1A mile distances from Progress Avenue and Highway 59 overlap, providing no location for a traffic signal meeting state highway standards. He did say however, that because this distance standard is close to being met, that a traffic signal could be approved based on a traffic count after development • Pennitting process o A stamped construction set should be submitted to AHTD With an application for an access driveway pennit Because of the simplicity of the drainage design for this area, state approval would likely take 1-2 weeks. This permit will be good for one year from the approved date. • AHTD has is in the process of designibg the Widening of Highway 412, and this future widening must be taken into account Recommendation~ Staff recommends the project be submitted to the Board of Directors to be considered in the 2015 budget The attached estimate is an engineer's estimate, and only takes material costs into account. - -- . l'.O. llm Sii • Silo.1111 ~piing,,. \I~ i 1;r, I • "'""" ,jJo.1111,p1 i11g,.lo111 ~ - - - -  -Siloaill. - Spt_.:!!!g_ QS It's a 11atural. STAFF REPORT TO: Phillip Patterson, City Administrator FROM: Steve Gorszczyk, Public Works Director DATE: March 30, 2016 RE: Resolution No. 10-16/ Extending West Siloam Springs' Water Service Area Recommendation: Approval of Resolution No. 10-16 allowing West Siloam Springs to extend their water service area. Background: There is an inter-municipal contract for water and wastewater with the Town of West Siloam Springs. The town of West Siloam Springs is wanting to extend their water service boundaries for the purpose of increasing their water s'ales and to avoid losing potential sales to a neighboring rural water district. Per our agreement, any water purchase will be used within the purchaser's municipal boundaries except as many expressly be permitted by resolution from the City's Board of Directors. The boundary extension will result in an estimated increase in water sales of less than one percent of the 2015 monthly sales. Based on 2015 sales, this would result in an increase of approximately 57 ,000 gallons per month. Such an increase will have no noticeable impact on our water production. Fiscal Impact: The increased revenue would be approximately $2,675 per year over 2015. Attachments: Resolution No. 10-16 - - - - P.O. Rox 80 •Siloam Springs, AR 72761 • www.siloamsprings.com - - - - -  RESOLUTION NO. 10- 16 A RESOLUTION AUTHORIZING THE TOWN OF WEST SILOAM SPRINGS, OKLAHOMA, TO DELIVER WATER FOR RESALE OUTSIDE THE TOWN'S MUNICIPAL BOUNDARIES. Whereas, on or about the 31st day of October, 2008, the City of Siloam Springs, Arkansas and Town of West Siloam Springs, Oklahoma, entered into an Inter-Municipal Water Contract (hereafter "the Contract") whereby West Siloam Springs agreed to purchase, and Siloam Springs agreed to sell potable water for use of and resale by West Siloam Springs; and Whereas, the Contract provides that, aside from a small number of specifically listed users, West Siloam Springs will not deliver water beyond its municipal boundaries, except as may be pennitted by resolution of the Siloam Springs Board of Directors, and Whereas, West Siloam Springs has requested to extend its water delive1y area boundaries, as indicated by attached exhibit A, and Whereas, Siloam Springs has the ability to supply the anticipated additional demand while maintaining sufficient reserve capacity for foreseeable demand growth within the City of Siloam Springs, and Whereas, the additional water sales will result in a net increase in City revenue; Now Therefore: Be It Resolved, by the Board of Directors of the City of Siloam Springs, as follows: That the request of the Town of West Siloam Springs, Oklahoma to expand its water sales boundary as shown on attached exhibit A is hereby approved; and That the City Administrator is hereby authorized to provide to West Siloam Springs the additional quantities of water that the requested expansion may require, and to sign any agreements, schedules, pennits or similar documents on the City's behalf, as may be necessary to fulfill the intent of this resolution. Done and Resolved this 5th day of April 2016. Approved: Attest: John Mark Turner, Mayor Renea Ellis, City Clerk (SEAL)