Board of Directors

REVISED AGENDA SILOAM SPRINGS BOARD OF DIRECTORS ADMINISTRATION BUILDING, 400 N. BROADWAY JULY 18, 2017 WORKSHOP / MEDICAL SPRINGS PARK SCHEMATIC DESIGN / 5:30 PM BOARD MEETING / 6:30 PM Workshop / Medical Springs Park Schematic Design / 5:30 pm Regular Board of Directors Meeting: Opening of Regularly Scheduled Meeting Call to Order Roll Call Prayer Pledge of Allegiance Approval of Minutes Regular Meeting of July 5, 2017 I. Public Input Items from the Public not on the Agenda (public may address any City business not listed on the agenda) II. Presentations Fire Department / New Ladder Truck Downtown Angled Parking Design III. Regularly Scheduled Items Contracts and Approvals A. Budget Amendment / Fire Department / 2017 Capital Outlay / $112,256 Resolutions B. Resolution 18-17 / Appoint Acting Mayor to Serve at the August 1, 2017 Board of Directors Meeting. Staff Reports C. LESO Program D. Overview of Proposed Code Amendments – Medical Marijuana E. Administrator’s Report IV. Directors Reports V. Adjournment  MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD JULY 5, 2017 The Board of Directors of the City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on July 5, 2017. The Meeting was called to order by Mayor Turner. Roll Call: Roebuck, Coleman, Johnson, Smiley, Burns, Beers, Smith –Present. Also present: Phillip Patterson, City Administrator; Jay Williams, City Attorney; Renea Ellis, City Clerk; Jim Wilmeth, Police Chief; Ben Rhoads, City Planner; Jeremey Criner, Fire Chief; and Justin Bland, City Engineer. Opening prayer was read by Lucas Roebuck. Mayor Turner led the Pledge of Allegiance. A copy of the June 20, 2017 minutes of the regular meeting had previously been given to each Director. A motion was made by Smiley and seconded by Smith to approve the minutes. Mayor called for a voice vote. Motion passed unanimously. Public Input. No one came forward. Item A: Memorandum of Understanding / Siloam Springs School District / School Resource Officers / Police Department / $126,591.47. Chief Wilmeth briefed the item. Following brief discussion, a motion was made by Roebuck and seconded by Coleman to approve the MOU. Motion passed unanimously. Item B: Ordinance 17-15 / 3rd Reading / Wards and Zoning Assignment / City Lake & Kayak Park. Ben Rhoads briefed the item. A motion was made by Smiley and seconded by Beers to place Ordinance 17-15 on its 3rd reading, suspending the rules and reading by title only. Motion passed unanimously. An ordinance entitled: An Ordinance Assigning Wards and Zoning Designations to Certain Territory Annexed into the City of Siloam Springs, Arkansas, was read on its third reading. A motion was made by Smiley and seconded by Smith to adopt Ordinance 17-15. Motion passed unanimously. Item C: Resolution 17-17 / Final Plat Development Permit / Stoneridge subdivision / Phase 2B and Phase 3. Ben Rhoades briefed the item. Following brief discussion, a motion to approve Resolution 17-17 was made by Smiley and seconded by Smith. Motion passed unanimously. Item D: Administrator’s Report: Patterson pointed out that an update to the 2nd Quarter 2017 Board Goals had been provided to the Directors and that five (5) items had added update reports. He then reported expenditures of $33,397.50 in Public Works Wastewater Division for Supervisory Control and Data Acquisition (SCADA) improvements; and $31,500.00 in the Electric Department for inventory. Board of Directors Meeting Minutes Page | 2 July 5, 2017 Open Hearing of Directors: The Mayor stated the fireworks display was awesome and expressed his condolences to the Cundiff and Seward families. Coleman spoke of Cundiff’s heart for the City and said he hoped his collection of historical documents would be preserved. He congratulated firefighters Jeffrey Grass and Charles Kelm on their first-place award in the Public Health Division of the National Health Occupations Students of America Annual Leadership Conference; and stated he would be absent at the next meeting. Burns stated Cundiff would be missed; he thanked the Walton Family for sponsoring him and Ben Rhoads at the “People For Bikes” conference, and talked about the number of attendees from NWA at the conference. He stated Siloam Springs is a bike and paddle destination. He announced he had noticed people using the outdoor gym and futsal court at JBU along with lots of bikes on the trails; he said he had received positive feedback with regard to the downtown angled parking; and urged people to call the police if they saw suspicious activity in the cemeteries after vandalism had occurred at the circle cemetery next to his home. He gave an overview of the election results as to the Medical Marijuana issue previously on the ballot and said we needed to be open to new tax bases. Roebuck announced he would be resigning from the Board as he had taken a position at the University of Texas at Tyler and would begin on August 1st. He stated that although voters had approved medical marijuana in the county, consideration to the impacts on our community should be kept in mind. He went on to say that he hoped citizens got to vote on the issue and he was all for a new tax base, but asked that respect be given to diverse opinions. Finally, he asked the Board to up the priority of East Main and listed the benefits he believed it would create. Johnson stated it was nice to see Scott Jones in the audience and said he believed the Board was doing the best it could with regard to the East Main project. He said Mr. Cundiff would be missed; pointed out that with the low cloud cover, the booms were louder at the fireworks display; and he stated he felt better after having a medical procedure. Smith said that Cundiff would be missed; she was sorry to see Roebuck leave, but was excited for his opportunity. Lastly, she wished her mother a happy 81st birthday. Beers said Cundiff and Larry Seward would both be missed. He pointed out he was on vacation and stopped in Michigan before he crossed into Canada to brag about Siloam Springs, and was surprised to find out the people knew about what was going on in Siloam Springs. He welcomed Scott Jones and told Lucas Roebuck he appreciated his diversity of thoughts; that he would be missed and wished him God speed. Smiley expressed her condolences to the Seward and Cundiff families and said Cundiff would be greatly missed. She said she liked the angled parking downtown and believed it made it easier to park. She congratulated Carley Goggins for being chosen to participate in the Four Star Leadership program with General Tommy Franks and said she had invited her to attend a board meeting. A motion was made by Smiley and seconded by Coleman to adjourn. A voice vote was called. All Ayes. Motion passed unanimously. Meeting adjourned. APPROVED: ATTEST: John Mark Turner, Mayor Renea Ellis, City Clerk {seal}  STAFF REPORT TO: Phillip Patterson, City Administrator FROM: Jeremey Criner, Fire Chief DATE: July 11, 2017 RE: Budget Amendment / Fire Department / 2017 Capital Outlay / $112,256 Recommendation: Approve a budget amendment for the Fire Department 2017 Capital Outlay, adding $112,256 for Training Center Project Phase I. Background: The Fire Department regularly needs access to a training facility where basic and advanced firefighting and EMS skills can be honed. These skills include hose deployment and advancement, fire extinguishment, ventilation, ground and aerial ladder deployment, rope rescue operations, and a multitude of others. Currently, we rely on outside entities to allow us the opportunity to utilize their training facilities which comes with several burdensome logistical issues. In addition, the Insurance Services Office (ISO) gives credit in their grading scale to Fire Departments who have training facilities and use them regularly. The ISO uses their grading scale as a way to evaluate communities on their supposed ability to prevent and extinguish fires. The training aspect of this evaluation is quite extensive, as it covers over 10% of the Fire Department’s portion of the evaluation. We recently received an ISO evaluation, and although our official results are not back yet, the “training facility” is one aspect where we did not receive the credit points. Having our own training center would alleviate this issue. The proposed Training Center would be positioned just south of Fire Station #1 on City-owned property. Phase I of the project would include completing the site plan, foundation design, utility relocation as needed, and initial ground work for the facility. As many of these items as possible will be accomplished with the available $112,256. The end result of the project, after all phases are complete, will include a multi-story (3-4) drill tower with attached “burn rooms.” Also, several other firefighting & rescue props will be included within the building and throughout the training grounds. Fiscal Impact: The Fire Department’s 1997 E-One ladder truck was involved in an accident while responding to a residential house fire on December 20, 2016. After a review by the manufacturer, the insurance company made the determination that the vehicle was a total loss and paid the full insured amount of $445,000 minus the $1,000 deductible. On April 18, 2017, the Board approved the purchase of replacement vehicles using these funds for a total amount of $331,744. This left $112,256 remaining from the insurance claim. Therefore, for this phase of the project, no additional City money is required. The remaining phases of the project will be presented in the upcoming budget year(s) and are estimated at a total cost of $650,000. Attachments: N/A  RESOLUTION NO. 18 - 17 A RESOLUTION APPOINTING AN ACTING MAYOR TO SERVE FOR THE AUGUST 1, 2017 BOARD OF DIRECTORS MEETING. WHEREAS, in the event of absence or disability of the mayor and vice-mayor to perform their duties, §14-48-113 of the Arkansas Code provides that the Board of Directors may designate by resolution one of its members as acting mayor to serve during the absence or disability; and WHEREAS, the absence of both the mayor and vice-mayor from the regularly scheduled meeting of August 1, 2017 appears likely; now therefore: BE IT RESOLVED, by the Board of Directors of the City of Siloam Springs, as follows: The Board of Directors hereby appoints _____________________ to perform the duties and fulfill the responsibilities of acting mayor for the August 1, 2017 Board of Directors meeting. DONE AND RESOLVED this 18th day of July 2017. APPROVED: ATTEST: John Mark Turner, Mayor Renea Ellis, City Clerk (SEAL)