Board of Directors

REVISED AGENDA SILOAM SPRINGS BOARD OF DIRECTORS JANUARY 2, 2019 BOARD MEETING / 6:30 PM Regular Board of Directors Meeting: Opening of Regularly Scheduled Meeting Call to Order Swearing in of new Directors / Mindy Hunt, Marla Sappington and Lesa Rissler Roll Call Prayer Pledge of Allegiance Election of Vice-Mayor Approval of Minutes Regular Meeting of December 18, 2018 I. Public Input Items from the Public not on the Agenda (public may address any City business not listed on the agenda) Regularly Scheduled Items Contract and Approvals A. Change Order #1 / Fire Department / Training Center Project Site Work / 81 Construction / $48,896.46 Ordinances B. Ordinance 18-25 / 3rd Reading / Amending Chapter 102 (Zoning Code) C. Ordinance 19-01 / 1st Reading / Vacation of Right-of-Way in the Gunter’s Addition / 100 Block of N. Country Club Rd. / Childers Revocable Trust Resolutions D. Resolution 01-19 / Adopt Board of Directors Rules and Procedures Staff Reports E. Administrator’s Report II. Directors Reports III. Adjournment  MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD DECEMBER 18, 2018 The Board of Directors, of the City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs’ Public Library on December 18, 2018. The meeting was called to order by Mayor John Turner. Roll Call: Johnson, Smiley, Burns, Beers, Smith, Carroll, Coleman - Present. Also present: Phillip Patterson, City Administrator; Jay Williams, City Attorney; Renea Ellis, City Clerk; Jeremey Criner, Fire Chief; Jim Wilmeth, Police Chief; Steve Gorszczyk, Public Works Director; Christina Petriches, Finance Director; Don Clark, Community Development Director; and Phil Stokes, Electric Director. Opening prayer was led by Director Carroll. Mayor Turner led the Pledge of Allegiance. A copy of the December 4, 2018, minutes of the regular meeting had previously been given to each Director. A motion was made by Smiley and seconded by Coleman to approve the minutes. Turner called for a voice vote. Motion passed unanimously. Public Input: No one came forward. Item A: Northwest Arkansas Regional Airport Authority Board of Directors / Jim Krall. The Mayor briefed the item. A Motion was made approve the nomination of Jim Krall to the NWA Regional Airport Authority Board by Johnson and seconded by Beers. Motion passed unanimously. Item B: Guaranteed Maximum Price / Fire Department / Fire Station #2 Project / CR Crawford / $1,608,393. Jeremey Criner briefed the item and thanked Matt Pearson for his work on the project. Phil Jones with CR Crawford thanked the city, Matt Pearson for the great drawings; said he was pleased with the cost structure; and the reason for only a 2% contingency; and said he looked forward to the project. A motion was made by Coleman and seconded by Johnson to approve the Guaranteed Maximum Price as provided by CR Crawford Construction for the renovation of Fire Station #2 in the amount of $1,608,393. Motion passed unanimously. Administrator’s Report: Phillip Patterson pointed out the October financials had been provided to each director; 4th Quarter Board Goals would be provided at a later time; reported an expenditure in the Electric Department of $36,000 for electrical cabinets; reported November sales tax receipts for the city were down 21.7% for the month and 4.8% for the year, and receipts for the county were up 6% for the month and 14% for the year; and reminded everyone that the next meeting would be held on January 2, 2019. Patterson then gave 2018 data snapshots for all Board of Directors Meeting Minutes Page | 2 December 18, 2018 departments, and Human Resources, of various projects and accomplishments for 2018, including savings to the city. He then gave a power point presentation with pictures of the outgoing board members and expressed his appreciation for what each had brought to the board over the last four years. The Mayor said it had been a great four years; thanked the outgoing board member and expressed his appreciation of the entire Board; commented on the wreath laying for approximately 800 veterans at Oak Hill Cemetery, and thanked Wal-Mart and La-Z-Boy for sponsoring the event. Beers made a comparison of Patterson and the Abominable Snowman; said he was prouder of this city after the last four years than he was at the beginning of his term; thanked city staff and said he was proud that the Board “paddled in the same direction.” Burns said he appreciated the citizens and city on coming together over the Bike Pilot Project; pointed out that Station 2 had its old fire truck back and that the station is very important to the history of Siloam Springs; and individually spoke about each of the outgoing board members. Johnson said he appreciated all city workers; pointed out his attendance record; and said he considered sitting on the Board one of the most important things he has done. Smith addressed everyone at the table with kind words and said how much she appreciated all of them along with staff. Carroll thanked Siloam Springs for the opportunity to be part of the team; said he looked forward to next year; and said Siloam Springs was a wonderful community with a passion for life. Smiley said it had been a pleasure to serve with all of those leaving the Board; she was thankful for the opportunity to serve the community; she appreciated Patterson and staff; and that she looked forward to next year. Coleman pointed out his ugly sweater was payback from his son; said he appreciated the numbers Patterson had provided; said it was a pleasure working with city staff and that he would miss the outgoing board members and their dedication to the city. A Motion to adjourn was made by Coleman and seconded by Beers. The mayor then called for a voice vote on the pending motion. Motion passed unanimously. Meeting adjourned. APPROVED: ATTEST: Renea Ellis, City Clerk John Mark Turner, Mayor {Seal}  STAFF REPORT TO: Phillip Patterson, City Administrator FROM: Jeremey Criner, Fire Chief DATE: December 28, 2018 RE: Change Order #1 / Fire Department / Training Center Project Site Work / 81 Construction / $48,896.46. Recommendation: Approve change order No. 1 for the fire training center project with 81 Construction in the amount of $48,896.46. Background: On December 4, 2018 the Board of Directors approved a bid for the training tower project site work with 81 Construction in the amount of $226,059.62. This bid was for the foundation and driveway access area for the building which included removing a certain amount of unsuitable soil and bringing in more suitable soil. The quantities set forth in the bid package were engineered based on the geotechnical engineer’s report (Building & Earth) that was completed on December 13, 2017. During excavation for the construction of the training facility and its surrounding concrete pad, the soils encountered on-site did not meet the requirements desired by the geotechnical engineer at Building & Earth. The bores done within the project area indicated more gravel within the soil than ended up being present across the majority of the site. The site must adequately pass a fully loaded dump truck to prove itself capable of supporting the weight of the building and future fire engine traffic through the life of the facility. Due to the time of year, it is not practicable to dry the on-site soil enough to be usable in lieu of structural fill. Because of the softer than expected soils existing on-site, more than double the original quantity of structural dirt will need to be brought in to ensure a lasting product at the end of construction. Fiscal Impact: The change order funds will come from the fire department’s portion of the one-cent sales tax fund balance. Based on the latest available budget figures, the unallocated funds in this account are approximately $143,950. Subject to the approval of this change order the fund will have a balance of $95,054. Attachments: Change Order Summary  STAFF REPORT TO: Phillip Patterson, City Administrator FROM: Ben Rhoads, AICP, Senior Planner Cc: Don Clark, Community Development Director DATE: November 6, 2018 RE: Ordinance 18- / Amending Chapter 102 (Zoning Code) Recommendation: Place Ordinance No. 18- on its ___ (1st, 2nd, or 3rd) reading, suspending the rules and reading by title only. Background: The City desires to amend sections within Chapter 102 (Zoning Code) pertaining to the housing density and setbacks within the H-1 (Historic) overlay zone and the maximum lot coverage in the R-3 zone (Residential, two-family). The reasoning behind the requested changes are outlined in the attached Planning Commission memorandum. The Planning Commission reviewed the code change at the November 13, 2018 regular meeting. The Commission voted in favor by a 7-0 vote for the proposed change. Fiscal Impact: Staff is not aware of any fiscal impact at this time. Attachments: Staff report to Planning Commission Attachment “A” to Planning Commission Memorandum Ordinance No. 18-  PLANNING COMMISSION STAFF REPORT TO: Planning Commission FROM: Ben Rhoads, AICP, Senior Planner Cc: Don Clark, Community Development Director DATE: October 24, 2018 RE: Amendments to City Code Chapter 102 (Zoning Regulations) Recommendation: Approval of the Code change. Background: Due to recent concerns raised by the neighbors in the Hico and Gunter areas of town, located in the vicinity of N. Mt. Olive and Helena St., staff has considered amending the setbacks and housing density regulations in the historic overlay zone district, called the H-1 Overlay District. The H-1 District functions differently than other zones, which are called base zones. The district does not proscribe land uses, i.e. can you build a house or a business on a plot of land, but rather provides augmented zoning standards to facilitate development and renovation in the older, historic parts of town. What was recently brought to the City’s and the public’s attention is that within the H-1 zone’s standards, there is a blanket, zone-wide, housing density cap set at 20 dwelling units per acre. This does not mean that 20 dwelling units are permitted on any lot, but rather a fractional derivative based on the lot size. For instance, if there is a half-acre lot, the maximum housing density allowed would be 10 units (half of 20 for half of an acre). Upon further review into the density section, it was determined to be too simplistic, taking a “one-size fits-all” approach for housing density throughout the entire district. As noted through the deliberations of the recent rezoning case occurring at 817 N. Mt. Olive St., for Rex Pruner, the set density had in effect, made the density suggestions of the 2030 future land use map redundant and ineffectual due to the zoning ordinance standards trumping those of the future land use map. It is clear there needs to be more care given to housing density and the locations where this is appropriate or inappropriate throughout the H-1 overlay district, which covers the core of the City. Therefore, City staff suggests a staggered approach based on the use units involved. The scheme sets density for single-family uses at no more than 8 dwelling units per acre, a sharp reduction from the current 20 units allowed. Furthermore, the two-family (duplex) use unit is set at 15 units per acre, while the 20 units per acre is retained for locations where multi-family is permitted by right. A case study as to why 20 units per acre is needed are the multi-family dwellings located at E. Benton St. and N. Elm St. There are eight units on a lot that is 0.43 acres. When multiplying 0.43 by 20, one arrives with 8.6. Eight units are the maximum allowed on a lot that size, fractional remainders are not permitted to be rounded up to the nearest whole number. Had the density been set lower, for example at 16 units/acre, this lot would permit only six units. Staff believes the 8-unit development works well in the neighborhood, so setting the density lower is unaccommodating for typical multi-family housing density. In summary, the higher density requirements are essential when developing on smaller lots, particularly in a multi-family setting. Again, for clarity, it must be distinctly understood that the multi- family uses are only permitted in the R-4 zone, so existing R-2, single-family uses, are protected if they abut to like zoning, i.e. R-2 next to R-2. Additional concerns were raised by a representative of the Hico/Gunter neighborhood that the H-1 setbacks are limited, reduced, for all uses, including multi-family. In theory, one could build a multi- family structure, if they were in the R-4 zone, only five feet from a side property line. If the house abutting to this hypothetical development was also setback at five feet, there would be only 10 feet between the side wall of a single-family house and the side wall of a multi-family or commercial structure. The intention of setbacks are to allow for separation between uses to mitigate excessive noise, visual clutter, and otherwise provide light and air between structures. Staff reviewed the setbacks and the new proposal keeps the existing setbacks only for single-family, two-family, and residential office uses. These land uses were lumped together as being, more or less, the same in terms of visual and general neighborhood impacts. All other land uses are required to have a greater setback only in instances where the lot abuts the R-2 or R-3 zones, the zones that permit single and two-family dwellings. The greater setbacks are going from 5 to 10 feet on the sides; 12 to 15 feet on the side to corner; and 15 to 20 feet on the rear. Finally, unrelated to the historic district, staff is suggesting an increase to the lot coverage in the R-3 (Residential, two-family) zone from 40% to 45%. The increase permits typical two-family development and should have been updated in the 2017 general zoning code update to correspond to the wider allowed driveway widths of 40 feet. This change should be considered a housekeeping measure in the R- 3 zone, so all zone metrics are in harmony for a two-family form of development on a typical two- family sized lot. Fiscal Impact: None anticipated. Attachments: Attachment A: Redacted Ordinance Chapter 102 Proposed Ordinance  Attachment “A” Chapter 102 of the City Code (“Zoning”) is hereby amended as follows (added terms are underlined; deleted terms are struck-through): 102-41. – Use Units Zone District Standards Zone Minimum Lot Rear Setback Maximum Housing Unit Open Space District Front Side Side on Minimum Maximum Height Surface Area Floor Corner Lot Width Limit (ft) Setback (ft) Setback (ft) (ft) Lot Coverage Area Ratio Density (per (sq ft) A-1 50 20 20 50 130,680 200 20% 0.33 n/a n/a 0.2 35— R-E 50 25 50 25 43,560 150 20% 0.66 n/a 1 45* 35— R-1 35 10 25 25 10,000 80 35% 0.33 n/a 4 40* 30— R-2 25 8 20 20 7,000 60 40% 0.33 n/a 6 40* 40 30— R-3 25 8 20 25 3,500** 70** 0.33 n/a 8 45% 35* 10 ft buffer, 30— R-4 30 10 20 25 3,500** 70** 60% 0.5 6 ft screen, 16** 35* 40% O.S. 20 ft buffer, (75) (75) (75) 20— M-H 25** 43,560** 200** 40% n/a 6 ft screen, 6 25** 25** 10** 30* 60% O.S. 10 ft buffer, See 6 ft R-O 25 10 25 25 6,000** 60** 30% 35 12 note*** screen**, 70% O.S. 35— 8- H-1 20 5** 15** 12** 4,000** 40** 50%** 0.50—1** n/a 45* 20** WĂŐĞϭŽĨϯ  H- 5 ft buffer 0** 0** 15** 15 5,000 50 90% n/a n/a *, ** 1DT 6 ft screen* 10 ft buffer, 35— 6— C-1A 30 10 15 30 5,000 50 50%** 0.6 6 ft screen, 40* 16** 50% O.S. 10 ft buffer, 40— C-1 5** 0** 15** 15 5,000 50 40%** 0.6 6 ft screen, 16** 60* 60% O.S. 10 ft buffer, 35— C-2 40** 10** 30** 15 8,000 80 85% 0.6 6 ft screen, n/a 45* 15% O.S. 10 ft buffer, 35— 6 ft I-1 50** 10** 25** 20** 30,000 150 80% 0.6 n/a 50* screen**, 20% O.S. 10 ft buffer, 35— 6 ft I-2 50** 30** 25** 30** 20,000 125 85% 0.6 n/a 45* screen**, 15% O.S. 10 ft buffer, P- 35— 6 ft 30 8** 25** 25** 6,000** 60** 40% 0.5 16 D** 40* screen**, 60% O.S. 6 ft buffer 6 ft G-I 30** 10** 15** 15** 5,000 50 60% 0.6 72** n/a screen**, 40% O.S. Standards do not apply unless through the provisions of a Significant Development permit and P-K approved as appropriate for the site. *See Code citation for extensions beyond the minimum required. O.S. = Open Space **Additional regulations apply based on use or site condition. ***FAR is the same as nearest residential zoning district. 3DJHRI Section 102-46. – R-3 District (Residential, two-family). (3) Maximum lot coverage: 40 45 percent Section 102-50. – H-1 Overlay District (Historic). (d) Building limits: (1) Setback required for single-family residential, two-family residential, and residential office uses: a. All The front setbacks must be within ten feet of the front setback of adjacent structures, as determined by the administrator. b. Front: 20 feet. c. Sides (except side on corner): Eight feet, unless and except where the rear yard is served by an alley, or an alternative means of access having a width of at least eight feet is available on the subject property, in which case the setback may be five feet. d. Side on corner: 12 feet. e. Rear: 15 feet. (2) Setbacks required for all other uses, when abutting to an R-2 or R-3 zoned lot: a. The front setback must be within ten feet of the front setback of the adjacent structure, as determined by the administrator. b. Front: 20 feet. c. Sides (except on corner): Ten feet. d. Side on corner: 15 feet. e. Rear: 20 feet. (2) (3) Height limit: a. No building shall exceed 35 feet in height, unless each exceeding portion of the building is set back by the above-listed distances, plus an additional one foot for each one foot that its height exceeds 35 feet. b. In no event shall any building exceed 45 feet in height. (3) (4) Floor/area ratio: a. Use Unit 3: 0.50 (maximum). b. Use Unit 4: 0.75 (maximum). c. Use Unit 5: 1 (maximum). (4) (5) Density. Development shall not exceed a density of 20 dwelling units per acre. the housing density per lot as follows: a. Use Unit 3 uses: 8 units per acre. b. Use Unit 4 uses: 15 units per acre. c. Use Unit 5 uses: 20 units per acre. ### 3DJHRI  ORDINANCE NO. 18-2 AN ORDINANCE AMENDING CERTAIN ZONING DISTRICT REGULATIONS WITH RESPECT TO LOT COVERAGE, HOUSING DENSITY AND SETBACKS WITHIN THE R-3 (RESIDENTIAL, TWO- FAMILY) DISTRICT AND THE H-1 (HISTORIC) OVERLAY DISTRICT; AMENDING SECTIONS 102-46 AND 102-50 OF THE MUNICIPAL CODE. Whereas, upon receipt of public comments, staff has reviewed the housing density requirements of the H-1 Historic Overlay District, and determined that the single district- wide standard should be modified to better reflect typical densities within the underlying zoning categories; and Whereas, a staggered approached based on the use units involved will result in development density more in keeping with historical norms while restoring consistency between H-1 District standards and the City’s future land use map; and Whereas, staff further recommends an increase in certain setbacks within the H1 District, in order to increase separation between disparate uses; and Whereas, an increase in allowable lot coverage in the R-3 zone is needed to accommodate the wider driveway widths included in the 2017 general zoning code update; and Whereas, the following amendments to lot coverage, setbacks, and the housing density maximums are hereby found to be in the best interests of sound planning, the City’s aesthetic appearance, orderly growth and economic well-being; Now Therefore: Be It Enacted, by the Board of Directors of the City of Siloam Springs, as follows: Section 1. Requirements for Zone Districts R-3 and H-1, as set forth in Section 102-41, Article IV, Chapter 102 of the Siloam Springs Code are hereby amended to read as follows: R-3 25 8 20 25 3,500** 70** 45% 0.33 30—35* n/a 8 H-1 20 5** 15** 12** 4,000** 40** 50%** 0.50—1** 35—45* n/a 8-20** The remainder of Section 102-41 is unchanged and is omitted for brevity. Section 2. Subsection (d) of Section 102-46, Article IV, Chapter 102, of the Siloam Springs Code is hereby amended to read as follows: (d) Lot dimensions: (1) Minimum lot surface area: a. 6,000 square feet for lots containing one single-family dwelling only; and b. 3,500 square feet per dwelling unit, for all other lots. (2) Minimum lot width: Ordinance 18-2 Page 1 of 3  a. 60 feet for lots containing one single-family dwelling only; and b. 70 feet for all other lots. (3) Maximum lot coverage: 45 percent. The remainder of Section 102-46 is unchanged and is omitted for brevity. Section 3. Subsection (d) of Section 102-50, Article IV, Chapter 102, of the Siloam Springs Code is hereby amended to read as follows: (d) Building limits: (1) Setback required for single-family residential, two-family residential, and residential office uses: a. The front setback must be within ten feet of the front setback of adjacent structures, as determined by the administrator. b. Front: 20 feet. c. Sides (except on corner): 10 feet. d. Side on corner: 15 feet. e. Rear: 20 feet. (2) Setbacks required for all other uses, when abutting an R-2 or R-3 zoned lot: a. The front setback must be within ten feet of the front setback of the adjacent structure, as determined by the administrator. b. Front: 20 feet. c. Sides (except on corner): Ten feet. d. Side on corner: 15 feet. e. Rear: 20 feet. (3) Height limit: a. No building shall exceed 35 feet in height, unless each exceeding portion of the building is set back by the above-listed distances, plus an additional one foot for each one foot that its height exceeds 35 feet. b. In no event shall any building exceed 45 feet in height. (4) Floor/area ratio: a. Use Unit 3: 0.50 (maximum). b. Use Unit 4: 0.75 (maximum). c. Use Unit 5: 1 (maximum). (5) Density. Development shall not exceed the housing density per lot as follows: a. Use Unit 3 uses: 8 units per acre. b. Use Unit 4 uses: 15 units per acre. c. Use Unit 5 uses: 20 units per acre. The remainder of Section 102-50 is unchanged and is omitted for brevity. Section 4. Repealer and severability. Prior Ordinances in conflict with the provisions enacted herein are repealed to the extent of the conflict. If any provision of a section of this Ordinance or the application thereof to any person or circumstances is held invalid by a court of competent jurisdiction, the invalidity does not affect the provisions or applications of the section or related sections Ordinance 18-2 Page 2 of 3  which can be given effect without the invalid provision or application, and to this end the provisions are severable. Ordained and Enacted this ______ day of _________________________ 2019. Attest: Approved: ___________________________ _________________________ Renea Ellis, City Clerk John Mark Turner, Mayor (SEAL) Ordinance 18-2 Page 3 of 3  STAFF REPORT TO: Phillip Patterson, City Administrator FROM: Ben Rhoads, AICP, Senior Planner Cc: Don Clark, Community Development Director DATE: December 14, 2018 RE: Ordinance 19-01 / Vacation of Right-of-Way in the Gunter’s Addition / 100 Block of N. Country Club Rd. / Childers Revocable Trust Recommendation: Place Ordinance No. 19-01 on its ______ (1st, 2nd or 3rd) reading, suspending the rules and reading by title only. Background: APPLICATION REVIEW DATE Board of Directors review: January 2, 2019 APPLICANT AND AGENT Applicant/Owner: Kenneth Charles & Doris Childers Revocable Trust Agent: Civil Engineering Inc. – Ron Homeyer, PE SUBJECT PROPERTY ADDRESS 100 Block of N. Country Club Rd. PROJECT INTENT The applicant, Kenneth Charles & Doris Childers Revocable Trust desires to vacate an east/west unimproved right-of-way between Lots 20-37 and part of Lot 38 of the LM Proctors Addition and Lot 4A and part of 4B of the Gunter’s Addition, to Siloam Springs, AR and to vacate a north/south unimproved right-of-way between Lot 4B and Lot 5 of the Gunter’s Addition, to Siloam Springs, AR. INTERNET MAP INFORMATION Planning staff has created a map made with Google My Maps. Attribution: Map data ©2019 Google Imagery ©2019, Arkansas GIS, DigitalGlobe, Landsat, State of Arkansas, USDA Farm Service Agency Washington County. Please click on the following link to access. This link will only operate if reading this report digitally. https://drive.google.com/open?id=1XFyIwWrtv39Vk8L6qo5tzewP-qoDmiRz&usp=sharing REFERENCE APPLICATIONS The following permits are associated with this request: x PP18-05, Preliminary Plat Development Permit x RZ18-11, Rezone Development Permit x LC18-06, Lot Consolidation Permit The above-stated permits will be reviewed by the Planning Commission on January 8, 2019. The Preliminary Plat and rezoning will be reviewed by the Board of Directors on February 5, 2019. STAFF DISCUSSION On October 29, 2018, the City of Siloam Springs received a petition from the Childers Revocable Trust for the review of a requested vacation of two unimproved rights-of-ways. The first, running east/west, sits in between Lots 20-27 and part of Lot 38 of the LM Proctors Addition and Lots 4A and part of Lot 4B of the Gunter’s Addition. The second proposed right-of-way for closure runs north/south and sits in between Lot 4B and Lot 5 of the said Gunter’s Addition. The right-of-ways are adjacent to property owned by the petitioner. As seen in the attached map and drone photo, the right-of-ways are unimproved and have not been used by the general public for more than five years subsequent to the filing of the plat. The right-of-ways are not shown to be converted into easements as these will be dedicated through a separate preliminary/final plat process which will be subdividing Lot 4A and 4B and Lot 5 of the Gunter’s Addition. The preliminary plat was submitted for staff review on December 3, 2018, see the reference application section of this report for further information. Following the procedures set forth in the State of Arkansas Statutes, the Board of Directors approved Resolution 42-18 setting January 2, 2019 as the date for the hearing to close the right-of-ways. The City of Siloam Springs Technical Review committee reviewed the proposal and found it to be acceptable. All other relevant utilities and City departments have signed off on the right-of-way vacation, as indicated in the attached department head sign- off memorandum. In addition to the right-of-way closure, the lots within the adjacent LM Proctors Addition will be consolidated into larger lots suitable for two-family development. This is shown through a separate survey plat being in a separate subdivision from the subject property. Finally, it should be noted that right-of-way closure requests are forwarded directly to the Board and bypass the Planning Commission’s advice; this is because easements and rights-of-way are typically accepted or vacated by the Board. Following City procedure, the Planning Commission will be informed of this application on January 8, 2019. Staff received no information that the proposal interferes with the reasonable peace or enjoyment of the neighboring properties; that property values will be substantially damaged; or that the proposal is not adequately supported by infrastructure. LEGAL NOTICE ƒ Site posted: November 2, 2018.* ƒ Newspaper legal notification: December 12, 2018 (Herald-Leader) and December 16, 2018 (Siloam Sunday/ Arkansas Democrat Gazette). ƒ Letter legal notification: December 13, 2018. ƒ Staff received no phone calls or correspondence on the request. * This was within 24 hours of receipt of the application. Fiscal Impact: Staff is not aware of any fiscal impact at this time. Attachments: Petition letter from the Applicant to the Board of Directors. Site Specific Proposal. Department Head Sign-Off Memo. Drone Photo. General Area Map. Ordinance No. 19-01. 2 DocuSign Envelope ID: 3ED62938-CBE1-48EB-B6B0-248FED256705 PETITION TO VACATE AN EXISTING RIGHT OF WAY City of Siloam Springs, Arkansas To: Siloam Springs Board of Directors We Kenneth Charles Childers and Doris Jean Childers, Trustees of the Kenneth Charles & Doris Jean Childers Revocable Trust, the undersigned, being all the owners of the real estate of and/or adjacent to the un-named Street Right of Way in the Gunter’s Subdivision to be vacated hereinafter sought to be abandoned and vacated, lying in Siloam Springs, Arkansas, a municipal corporation, petition to vacate the un-named Street Right of Way located at 106 North Country Club Road described as follows: Property Description: Lots 4A, 4B & 5 of Gunter’s Subdivision, Original Plat Recorded in Book A at Page 21 and Lot Split Plat Recorded in Plat Record P002-834. Also, Lots 20-37 & Part of Lot 38, L.M. Proctor Addition. Said right of way being more particularly described as follows, to-wit: Un-named street between Lot 4B and Lot 5, Gunter’s Subdivision, & the un-named street between Lot 4A & 4B, Gunter’s Subdivision and Lots 20-37 & Part of Lot 38, L.M. Proctor Addition. Also, as shown on the attached Right of Way Closure Exhibit. Petitioners state that the above described real estate will not adversely affect the public interest and welfare and would also not be adversely affected by the abandonment of the above described street and alley right of way. The petitioner recommends that the City of Siloam Springs, Arkansas, abandon and vacate the above described streets and alleys. Wherefore, we the undersigned petitioners respectfully recommend that the governing body of the City of Siloam Springs, Arkansas, abandon and vacate the above described real estate and as to the particular land the owner be free from the right of way of the public for use of said real property. Dated this 26th day of October 2018.  

 

 
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 Printed Name Signature Title Row18-03 (Childers) 3rd Submittal ZKtϭϴͲϬϯʹ ŚŝůĚĞƌƐZĞǀdƌƵƐƚ ƌŽŶĞsŝĞǁ >ŽŽŬŝŶŐtĞƐƚ NCountryClubRd. *(1(5$/$5($0$3 Right-of-Way Closure ROW18-03 ´ 5 55 5 5 , 5 5 55 5 555 5 52:WR&ORVH 5 3DUN'ULYH 5 5 5 5 1&RXQWU\&OXE5G 5 5 5 5 5 5 5 52:WR&ORVH 0RQWFODLU$YH 5 55 55 5 5 55 5 5 5 55 (&HQWUDO6W 0+ 5 55 6+DOVH\6W 5 '$:1+,//5 67(3+(165' 6+:< %,//<28 55 5 1+,&267 1/,1&2/167 5866(//5' 1'2*:22'67 0+ 1&$5/67 $,532575' 5 5 5 (7$+/(48$+67 5 5 (0$,167 6,/2$0635,1*6 £ ¤ 6+,&267 2/' 5 (+:< 5  6&$5/67 ,1(5' +:< 5 5 5 667$7(/ 6/,1&2/167 &/ 6(/067    .(&.5' 0LOHV 5 $ 5. 5 5 072/,9(67 5  ¬« &28175</1  5'     0LOHV  ORDINANCE NO. 19-01 AN ORDINANCE VACATING AND ABANDONING A CERTAIN PORTION OF RIGHT-OF-WAY WITHIN THE GUNTER’S SUBDIVISION, CITY OF SILOAM SPRINGS. Whereas, a petition was duly filed with the Board of Directors of the City of Siloam Springs, Arkansas on the 29th day of October, 2018, asking the City Board to vacate and abandon all that portion of the street designated on the plat of Gunter’s Subdivision to the City of Siloam Springs, Arkansas, now appearing of record in plat book A, page 21, in the office of the recorder of Benton County being more fully described below; and Whereas, after due notice as required by law, the Board has, at the time and place mentioned in the notice, heard all persons desiring to be heard on the question and has ascertained that the street or the portion thereof, herein described, has heretofore been dedicated to the public use as a street; has not been actually used by the public generally for a period of at least five (5) years subsequent to the filing of the plat; that all the owners of the property abutting upon the portion of the street to be vacated have filed with the Board their written consent to the abandonment; and that public interest and welfare will not be adversely affected by the abandonment of the street. Now Therefore: Be It Ordained, by the Board of Directors of the City of Siloam Springs: Section 1: The City of Siloam Springs, Arkansas, releases, vacates, and abandons all its rights, together with the rights of the public generally, in and to the unimproved streets as shown in Exhibit A (appended hereto) and further designated as follows: Tract 1: Running generally north-south and situated west of Lot 4B and east of Lot 5 of the Gunter’s Subdivision; and Tract 2: Running generally east-west and situated south of lots 4A and 4B of the Gunter’s Subdivision and north of lots 20-37 and a part of lot 38 of the L.M. Proctor’s Subdivision; Both less and except all utility easements now in effect. Section 2: A copy of the ordinance duly certified by the City Clerk shall be filed in the office of the Benton County recorder and recorded in the deed records of the county. Section 3: This ordinance shall take effect and be in force from and after its passage.  ORDINANCE NO. 19-01, page 2 of 2. Ordained and Enacted this day of _____________________ 2019. ATTEST: APPROVED: ______________________________ ______________________________ Renea Ellis, City Clerk John Mark Turner, Mayor {seal}  EXHIBIT A Ordinance 19-01 'RFX6LJQ(QYHORSH,'($'($%))%() 1 page 

 

 

 

  STAFF REPORT TO: Mayor and Board of Directors FROM: Phillip Patterson, City Administrator DATE: December 27, 2017 RE: Resolution No. 01-19 / Procedures and Organizational Matters of the Board of Directors Recommendation: Approval of Resolution 01-19 adopting rules related to procedures and organizational matters of the Board of Directors as required by Arkansas Code Annotated §14-43-501. Background: State Act 235 of 2015 requires all governing bodies of cities and towns to have an organizational meeting in January of each year. The Act stipulates that the Board shall annually meet in January, preferably the first meeting in January, to judge the election returns and qualifications of its members, and determine the rules of its proceedings. This includes rules for such things as: meetings; agendas; public comment; duties and privileges of directors; duties of the mayor and vice-mayor; general parliamentary procedures; city administrator relationship; general code of ethics; appointment of directors; and orientation for new directors. The Board originally adopted the Rules of Order and Procedures, attached to the resolution as Exhibit A, on January 5, 2016. In 2017, the Board approved a minor amendment with the addition of “(other than personnel)” in section C.1.b. In 2018, the Board approved additional amendments related to attendance (subsection B.7) and the term of the Vice-Mayor (subsection C.2). Both the 2017 and 2018 amendments were made in order to confirm with state statutes. No amendments are proposed for 2019. Fiscal Impact: Staff is not aware of any fiscal impact related to this issue. Attachments: Resolution 01-19  RESOLUTION NO. 01-19 A RESOLUTION PROVIDING FOR AN ORGANIZATIONAL MEETING OF THE BOARD AND ADOPTING RULES RELATED TO PROCEDURAL AND ORGANIZATIONAL MATTERS. WHEREAS, State law requires an organizational meeting by the governing body of the City during the month of January to conduct certain activities; and WHEREAS, adoption of written procedures is conducive to the orderly and efficient conduct of business by the Board of Directors; and WHEREAS, adoption of this resolution shall serve to better inform citizens and the press of the regularly scheduled meetings for the upcoming year; and WHEREAS, it is desirable to clearly define the relationship between the City Administrator and Board of Directors; and WHEREAS, the Board of Directors has determined it would be appropriate to set forth a Code of Conduct to govern its actions. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS FOR THE CITY OF SILOAM SPRINGS, ARKANSAS: Sec. 1. Organizational Meeting of the Board. Pursuant to A.C.A. §14-43-501, the Board of Directors shall annually, in January, assemble to organize the governing body and judge the election returns and the qualifications of its own members. It is the Board’s desire that said activities shall occur during the first regularly scheduled meeting in January. Sec. 2. Rules of Order and Procedure. Pursuant to A.C.A. §14-43-501, at the meeting described above, the governing body shall determine the rules of its proceedings. To that end, the Board hereby adopts the attached Exhibit “A” and such prior procedural enactments and established customs as not inconsistent therewith. PASSED AND APPROVED, this _____ day of ___________________ 2019. Approved: _______________________________________ John Mark Turner, Mayor ATTEST: _________________________________ Renea Ellis, City Clerk {Seal}  EXHIBIT “A” RESOLUTION 01-19 RULES OF ORDER AND PROCEDURES OF THE SILOAM SPRINGS BOARD OF DIRECTORS A. BOARD OF DIRECTORS MEETINGS 1. Regular Meetings The Board of Directors shall meet in regular session on the first and third Tuesday of each month at 6:30 p.m. When a holiday or general election occurs on any such Tuesday, the regular meeting shall be held on the following day at the same hour unless otherwise provided for by motion. The regular meeting date and time may be rescheduled by the Board of Directors in special circumstances, but when so done the change must be made far enough in advance to allow normal public notification. 2. Location The place of Board of Directors meetings shall be in the Boardroom in the City Administration Building unless another place has been previously set by the Board of Directors. 3. Special Meetings Special meetings may be called by a majority of the Directors or by the Mayor. Notification of a special meeting, including specific items to be considered, shall be at least two hours prior to the meeting. Such notification shall be by personal service to each member or by telephone, specifying time and place of meeting. 4. Executive Session An executive session may be requested by any member of the Board of Directors or the Mayor. A majority vote by the Board of Directors is required to convene in executive session. Executive sessions will be permitted only for the purpose of considering the employment, appointment, promotion, demotion, disciplining, or resignation of any public officer or employee. 5. Public Notification The City will do its best to go further than legally required in order to inform citizens of the items to be considered by the Board of Directors. The City of Siloam Springs will include press notification; placing the agenda on the bulletin board in the entry way of the City Administration Building; posting the agenda and accompanying packet documents on the City’s website; send special notice to citizens who have shown a direct interest in matters to be considered; and making agenda copies available at Board of Directors meetings. 2019 Board of Directors Rules of Order and Procedure Page 1 of 8  6. Presentation of Agenda Items a. Board of Directors’ meetings shall generally have the following agenda format: 1. Call to Order 2. Roll Call 3. Prayer 4. Pledge of Allegiance 5. Approval of Minutes 6. Public Input 7. Regularly Scheduled Items x Presentations x Appointments x Contracts and Approvals x Ordinances x Resolutions 8. Staff Reports 9. Directors Reports 10. Adjournment b. Agenda Additions. Staff, or a Board member, can recommend a new item be added to the agenda if it requires immediate Board of Directors consideration and if the normal agenda setting process is not practical. The Board of Directors may only place such new item suggested by staff or a Board member on the meeting’s agenda by suspending the rules by two-thirds vote. c. Old Business and New Business. (1) Presentations by Staff and Applicants. Agenda items shall be introduced by the Mayor. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by a Director later to answer questions. Staff and applicants may use electronic visual aids in a Board of Directors meeting as part of their presentation, provided such aids from an applicant are made available to staff by 3:00 p.m. on the day of the Board meeting. (2) Public Comments. Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. No electronic visual aid presentations shall be allowed, but the public may submit photos, petitions, etc. to be distributed to the Board of Directors. If a member of the public wishes for the City Clerk to distribute materials to the Board of Directors before its meeting, such materials should be supplied to the City Clerk’s Office no later than 3:00 p.m. on the day of the Board meeting. Each speaker must be recognized by the Mayor and shall first state his or her name and address, followed by a concise statement of the person’s position on the matter under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the Board of Directors or to the Planning Commission when those Planning Commission minutes have been provided to the Directors. 2019 Board of Directors Rules of Order and Procedure Page 2 of 8  All remarks shall be addressed to the Mayor or the Board of Directors as a whole and not to any particular member of the Board of Directors. No person other than the Directors and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to a Director or city staff member except through the Mayor. Each speaker will be limited to three (3) minutes (timed by the designated official.) d. Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking, shall leave the podium, and may be removed from the meeting. 7. Cell Phones and Pagers Cell phones should be turned off or put on silent mode and not used within the Boardroom during Board of Directors meetings. Pagers should be turned off or put on silent mode within the Boardroom during Board of Directors meetings. B. DUTIES AND PRIVILEGES OF DIRECTORS AT BOARD MEETINGS 1. Seating Members shall occupy the respective seats in the Boardroom assigned by Ward number. The Mayor (or Assistant Mayor in the Mayor’s absence) shall be seated near the center of the Directors’ table. 2. Conduct During Board of Directors meetings, City Directors shall preserve order and decorum and shall neither by conversation or otherwise delay or interrupt the proceedings. Neither shall they refuse to obey the orders of the Mayor or the rules of the Board of Directors. Every member of the Board of Directors desiring to speak shall address the Mayor and, upon recognition, shall confine herself or himself to the question under debate and shall avoid all personalities and indecorous language. A Board of Directors member once recognized shall not be interrupted while speaking unless called to order by the Mayor, unless a point of order is raised by another member or unless the member chooses to yield to questions from another member. If a member is called to order while he or she is speaking, the member shall cease speaking immediately until the question of order is determined. If ruled to be not in order, the member shall remain silent or shall alter his or her remark so as to comply with the rules of the Board of Directors. All members of the Board of Directors shall accord the utmost courtesy to each other, to city employees, and to members of the public appearing before the Board of Directors, and shall refrain at all times from rude or derogatory remarks, reflections as to integrity, abusive comments and statements as to motives and personalities. Board of Directors 2019 Board of Directors Rules of Order and Procedure Page 3 of 8  members shall confine their questions as to the particular matters before the Board of Directors and in debate shall confine their remarks to the issues before the Board of Directors. 3. Financial Interest No member of the Board of Directors with a direct or indirect financial interest in any items before the Board of Directors shall participate in the discussion of, or voting on such matter. 4. Voting Every member present when a question is put to a vote shall vote either “yes” or “no”, except that a member may abstain from voting if he or she has not participated in the preceding discussion of the question and if that member has previously stated the reason for the abstention. Except for a question necessary to clarify the meaning of the motion, resolution or ordinance being voted upon, no questions or comments by members of the Board of Directors including the Mayor shall be made during the voting on the pending motion, resolution or ordinance. The Directors will vote at Board of Directors meetings in the order they are called upon by the City Clerk. 5. Quorum A majority of the Board of Directors shall be necessary to constitute a quorum to do business. The concurring vote of a majority of those attending a meeting shall be sufficient to pass procedural motions, except a Motion to Suspend the Rules which requires five (5) affirmative votes. Ordinances and Resolutions require four affirmative votes to pass. 6. Roll Call Upon every vote, the affirmative and negative votes shall be called and shall be recorded on every motion, resolution and ordinance. 7. Attendance Any Director who fails to attend five (5) consecutive regular meetings of the Board, or who fails to attend fifty percent (50%) of the regular meetings of the Board held during a calendar year, while he or she is a qualified member of the Board, shall be deemed to have resigned. A vacancy shall then exist in that position. C. MAYOR & VICE MAYOR 1. Mayor a. General Power to Preside and Vote The Mayor is the presiding officer and ex-officio president of the Board of Directors. The Mayor does not have the right to vote. An Emergency Clause requires five affirmative votes by Directors to pass. A contract or approval requires four (4) affirmative votes by Directors to pass. An ordinance requires four (4) affirmative votes by Directors to pass. A resolution requires four (4) affirmative votes by Directors to pass. Suspending the rules requires a two-thirds majority (5 affirmative votes). 2019 Board of Directors Rules of Order and Procedure Page 4 of 8  b. Mayor’s Veto Power The Mayor has the power to veto any ordinance, resolution or order (other than personnel), or part thereof, adopted by the Board of Directors within five (5) days (Sundays excluded) of the Board of Directors vote. Before the next Board of Directors meeting, the Mayor shall file in the City Clerk’s office a written statement of reasons for the veto. At the first Board of Directors meeting following the veto, the Board of Directors can override the veto by two-thirds majority (5 affirmative votes). 2. Vice Mayor The Board of Directors shall at the time of organizing, in public session, elect one of its members as Vice Mayor. Any Director may nominate himself or herself or any other member of the Board of Directors for Vice Mayor, and no second of a nomination is required. Each Director shall vote by naming his or her choice by voice vote if there is more than one nominee for a position. A majority vote of the Board of Directors shall be required for election. In the absence of the Mayor, the Vice Mayor shall preside at the Board of Directors meeting. 3. Privileges of the Vice Mayor The Vice Mayor, acting as the Mayor, may move, second and debate from the chair and shall not be deprived of the rights and privileges of being a member of the Board of Directors by reason of her or his acting as the Vice Mayor in the absence of the Mayor. The Vice Mayor shall be able to sign all documents requiring the signature of the Mayor that are approved by the Board of Directors including, but not limited to: Ordinances, Resolutions, and Contracts. D. PROCEDURES AND PARLIAMENTARY RULES 1. Agenda The Board of Directors’ agenda order shall be coordinated by the Mayor and City Administrator. At the regular meeting of the Board of Directors, the Mayor may rearrange the order of the Agenda with a majority vote of the Board of Directors. An item may be added to the Agenda at the Board of Directors meeting only by a Motion to Suspend the Rules. 2. Precedence of Motions The Board of Directors shall follow the precedence and classification of motions as given in the most recent edition of the Arkansas Municipal League’s ‘Procedural Rules for Arkansas Municipal Officials.’ In the event a matter is not covered by the ‘Procedural Rules for Arkansas Municipal Officials,’ the most recent edition of Robert’s Rules of Order shall apply. On questions of appeal, a majority of those present is required to overturn a ruling by the Mayor. 3. Motions to be Stated by the Chair/Withdrawal When a motion is made and seconded, it shall be stated by the Mayor before debate. After being stated by the Mayor, a motion may not be withdrawn by the mover without the consent of the member seconding it. 2019 Board of Directors Rules of Order and Procedure Page 5 of 8  4. Reconsideration After the decision of any question, any member of the prevailing side may request a reconsideration of any action at the same or the next succeeding meeting; provided, however, that a resolution authorizing or relating to any contract may be reconsidered at any time before final execution thereof. A motion to reconsider requires a simple majority for passage. After a motion for reconsideration has once been acted on, no other motion for reconsideration thereof shall be made without unanimous consent. 5. Readings All ordinances shall be read aloud at three different meetings unless the Board of Directors votes to suspend the rules. The following guidelines for reading ordinances are recommended: i Unless there is clearly no opposition or concern about the ordinance, it should be read and open for public discussion during at least two Board of Directors meetings. 6. Items Tabled Indefinitely Any item tabled indefinitely may be taken from the table by majority vote of the Board of Directors during the calendar year in which it was tabled indefinitely. All items tabled indefinitely and remaining on the table at the end of the calendar year shall be deemed denied and rejected for appellate and all other purposes on December 31st and shall not be considered by the Board of Directors in the future unless brought forward as a new item. E. INTERNAL BOARDS, COMMITTEES, COMMISSIONS AND APPOINTMENTS 1. Board of Directors Representation on Other Governmental Groups When it is necessary to appoint a Director to an external board, commission or committee, selection of that Director shall be made by a majority vote of the Board of Directors. That selection shall be made by nomination and vote in a public session. Any Director may nominate himself or herself or (any other member of the Board of Directors), and no second is required. Each Director shall vote by naming his or her choice by voice vote if there is more than one nominee for a position. A majority vote of the Board of Directors shall be required for election. F. CITY ADMINISTRATOR RELATIONSHIP 1. Definition of Authority In exercising its legislative responsibilities, the Board of Directors may approve policy which represents broad statements of its intentions, approve plans and programs, and manage the financial aspects of the city through its budgetary powers. Implementation of such policies and approvals shall be the responsibility of the City Administrator. 2. Definition of Responsibilities The City Administrator has the principal responsibility for directing the operations of the city government, and for advising and assisting the Board of Directors in its deliberations. In connection with this latter responsibility, the Board of Directors expects 2019 Board of Directors Rules of Order and Procedure Page 6 of 8  and requests the City Administrator to furnish the Mayor and Board of Directors with whatever data, information and material it may need to properly carry out its functions in an informed manner. The Board of Directors also expects the City Administrator to abide by the Code of Ethics of the International City Management Association. 3. Board of Directors/City Administrator Cooperation Efficient management of the city can exist only through mutual understanding and complete cooperation between the Board of Directors, Mayor and the City Administrator. The City Administrator’s performance cannot be of the best unless the City Administrator is given the latitude to exercise independent judgment in executing policies of the Board of Directors. The Board of Directors acknowledges that obligation and gives the City Administrator the latitude of judgment and discretion, and expects faithful performance in carrying out the policies of the Board of Directors. While open communication between the Board of Directors and City personnel is encouraged, it shall be understood that administrative authority for the management of the City rests with the City Administrator. Members of the Board of Directors should refrain, as individuals, from giving specific direction or instruction to City personnel pertaining to the discharge of assigned duties. The City Administrator is empowered to hire capable personnel within the approved wage and salary policy, to plan and establish schedules and to train, supervise and terminate employees. G. CODE OF ETHICS 1. General Members of the Board of Directors and the Mayor occupy positions of public trust. All business transactions of such officials dealing in any manner with public funds, either directly or indirectly, must be subject to the scrutiny of public opinion both as to the legality and to the propriety of such transactions. 2. Conflict of Interest Members of the Board of Directors and the Mayor shall refrain from making use of special knowledge or information before it is made available to the general public; shall refrain from making or influencing decisions involving business associates, customers, clients, competitors and immediate family members and shall comply with all lawful actions, directives and orders of duly constituted municipal officers as such may be issued in the normal and lawful discharge of the duties of these municipal officers. Nothing herein, however, shall serve to deny the Members of the Board of Directors and the Mayor of the legal rights and privileges available to all Siloam Springs citizens. 3. Responsibility to All Citizens Members of the Board of Directors and the Mayor shall conduct themselves so as to bring credit upon the city as a whole and so as to set an example of good ethical conduct for all citizens of the community. The Members of the Board of Directors and the Mayor shall bear in mind at all times their responsibility to the entire electorate, shall refrain 2019 Board of Directors Rules of Order and Procedure Page 7 of 8  from actions benefiting special interest groups at the expense of the city as a whole, and shall do everything in their power to ensure equal and impartial law enforcement throughout the city without respect to race, creed, color, or the economic or social position of individual citizens. H. Appointment of New Director In the event of an unscheduled vacancy, the Board of Directors, at the first regular meeting after the occurrence of the vacancy, by majority vote, shall appoint a replacement or call for a special election to fill the remainder of the unexpired term. If the Board chooses to appoint a replacement, they may meet in executive session to consider the appointment. The Board of Directors will then reconvene in an open public session. Any Director may nominate a candidate to fill the vacancy, and no second of a nomination is required. Each Director shall vote by naming his or her choice by voice vote if there is more than one nominee. A majority vote of the Board of Directors shall be required for appointment as the new Director. I. Orientation of New Directors 1. Orientation Meeting Scheduled. The City Administrator, City Attorney, City Clerk and appropriate city staff shall meet with and conduct one or more orientation sessions with new Directors. 2. Content of Orientation. The City Administrator and other members of the orientation group shall, at a minimum, explain the following: a. Rights and duties of Directors; b. Organizational structure of city government; c. Role of Committees; d. How to initiate Resolutions and Ordinances; e. The purpose and procedure for the Board of Directors Agenda; f. Reasons to approve or disapprove land use and development issues; g. Board of Directors Rules of Order and Procedure; h. Freedom of Information Act requirements. 2019 Board of Directors Rules of Order and Procedure Page 8 of 8