Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD MARCH 5, 2019 The Board of Directors of the City of Siloam Springs, Arkansas, met in regular session at the Siloam Springs' Administration Building on March 5, 2019. The meeting was called to order by Mayor John Turner. Roll Call: Sappington, Smiley, Burns, Hunt, Rissler, Coleman, Carroll— Present. City Representatives Present: Phillip Patterson, City Administrator; Jay Williams, City Attorney; Renea Ellis, City Clerk; Jeremey Criner, Fire Chief; Jim Wilmeth, Police Chief; Steve Gorszczyk, Public Works Director; Justin Bland, City Engineer; Don Clark, Community Development Director; and Ben Rhoads, Senior City Planner. Opening prayer was led by Director Sappington. Mayor Turner led the Pledge of Allegiance. A copy of the February 19, 2019, minutes of the regular meeting had previously been given to each Director. A motion was made by Smiley and seconded by Coleman to approve the minutes. Turner called for a voice vote. Motion passed unanimously. Public Input: No one came forward. Item A: Front- End Loader/ Public Works Department/ Street Division/ Scott Equipment/ 170, 298. 10. Dennis Kindy briefed the item. A motion was made by Smiley and seconded by Carroll to approve the item. Motion passed unanimously. 3rd Item B: Ordinance 19- 04/ Reading/ Small Cell Tower. Jay Williams briefed the item. Janet Silbernagel, 22991 Lawlis Road, asked questions about where the city was in the process; if the city was aware this was detrimental to health; and if the city didn' t care about the harm that could come to its citizens if this was allowed. Williams addressed the questions. A motion to place Ordinance 19- 04 on its third reading, suspending the rules and reading title only, was made by Smiley and seconded by Burns. Motion passed unanimously. An ordinance entitled: An Ordinance Adopting Small Wireless Communication Facility Standards for the City of Siloam Springs; Amending Article II of Chapter 98 of the Siloam Springs City Code; was read on its third reading. A motion to adopt was made by Smiley and seconded by Burns. Motion passed unanimously. 3rd Item C: Ordinance 19- 05 / Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from C- 2 to R- 3 / 992 S. Lincoln Street. Ben Rhoads briefed the item. A motion to Board of Directors Meeting Minutes Page 12 March 5, 2019 place Ordinance 19- 05 on its third reading, suspending the rules and reading title only, was made by Smiley and seconded by Coleman. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( city zoning map); Rezoning( from C- 2 to R- 3) the property located at 992 S. Lincoln Street; was read on its third reading. A motion to adopt was made by Sappington and seconded by Carroll. Motion passed unanimously. 3rd Item D: Ordinance 19- 06 / Reading/ Amending Section 18- 354 of the City Municipal Code/ Street and Building Numbering. Ben Rhoads briefed the item. A motion to place Ordinance 19- 06 on its third reading, suspending the rules and reading title only, was made by Smiley and seconded by Coleman. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 18- 354 of the Municipal Code with Respect to Street Naming; was read on its third reading. A motion to adopt was made by Carroll and seconded by Sappington. Motion passed unanimously. 3rd Item E: Ordinance 19- 07 / Reading/ Annexation of 20. 707 acres/ 3755 E. Kenwood Street. Ben Rhoads briefed the item. A motion to place Ordinance 19- 07 on its third reading, suspending the rules and reading title only, was made by Carroll and seconded by Coleman. Motion passed unanimously. An ordinance entitled: An Ordinance accepting the annexation of certain territory to the City of Siloam Springs, Arkansas and assigning same to a Ward; was read on its third reading. A motion to adopt was made by Smiley and seconded by Carroll. Motion passed unanimously. d Item F: Ordinance 19- 08 / 3` Reading/ Amending Section 102- 21 of the City Municipal Code/ Rezoning from I- 2 to C- 2 and R- 3 / 100 Block of N. Lincoln Street. Ben Rhoads briefed the item. A motion to place Ordinance 19- 08 on its third reading, suspending the rules and reading title only, was made by Smiley and seconded by Burns. Motion passed unanimously. An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( city zoning map); Rezoning( from I- 2 to C- 2 and R-3) the property located at 100 Block of N. Lincoln Street; was read on its third reading. A motion to adopt was made by Smiley and seconded by Carroll. Motion passed unanimously. 1S` Item G: Ordinance 19- 09 / Reading/ Amending Section 102- 50 of the City Municipal Code/ Correction/ Zoning Code. Ben Rhoads briefed the item. A motion to place Ordinance 19- 09 on Board of Directors Meeting Minutes Page 13 March 5, 2019 its first reading, suspending the rules and reading title only, was made by Smiley and seconded by Coleman. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 50 of the City Municipal Code to Correct an Error Regarding Setback Requirements in the H- 1 ( Historic) Overlay District; was read on its first reading. 1st Item H: Ordinance 19- 10/ Reading/ Authorizing Sole-Source Purchase of Motorola Astro P- 25 Public Safety Simulcast Radio System with Accompanying Integration to the Arkansas Wireless Information Network/ Motorola Corporation/$ 1, 781, 515 plus an additional $ 130, 000 in project costs. Jim Wilmeth briefed the item. Following comments from the board, a motion to place Ordinance 19- 10 on its first and only reading, suspending the rules and reading title only, was made by Coleman and seconded by Smiley. Motion passed unanimously. An ordinance entitled: An Ordinance Authorizing the City Administrator to Contract for a Motorola public safety radio system without competitive bidding and for such other and further actions as necessary for deployment of said system, for a total cost not to exceed$ 1, 911, 515. 00; was read on its first and only reading. A motion to adopt Ordinance 19- 10 was made by Coleman and seconded by Carroll. Motion passed unanimously. Item I: Resolution 06- 19/ Preliminary Plat Development Permit/ Lawlis Ranch Addition/ 23000 Block of Lawlis Road. Ben Rhoads briefed Item I and Item J simultaneously. Mike Burns, 23014 Lawlis Road; Greg Cady, 22895 Lawlis Road; Mark Bennage, 22919 Lawlis Road; Tim and Deborah Treguboff, 2406 Bridle Creek; Richard McElheny, 608 W. Hatcreek; Barry Campbell, 23001 Lawlis Road; Mike Cureton, 606 W. Hatcreek; and Janet Silbernagel, 22991 Lawlis Road; all addressed the audience in opposition of the number of units being proposed and expressed numerous concerns including property devaluation, traffic, lot density, additional future development, the fire lane( easement, gate and surfacing), and safety. Justin Bland addressed questions relating to engineering issues. Ron Homeyer of Civil Engineering, 701 S. Mt. Olive, on behalf of the developer, addressed the question of the change in proposed density, explaining that cost overruns were the reason. He also pointed out the developer was willing to plant trees as an additional buffer between the properties, and had been in favor of annexing when approached by the City. After lengthy discussion, a motion to approve Resolution 06- 19 was made by Smiley and seconded by Burns. Motion passed unanimously. Item J: Resolution 07- 19/ Final Plat Development Permit/ Lawlis Ranch Addition/ 23000 Block of Lawlis Road. Ben Rhoads had previously briefed the item. A motion to approve Resolution 07- 19 with staff' s recommended condition was made by Smiley and seconded by Burns. Motion passed unanimously. Item K: Resolution 08- 19/ Significant Development Permit/ Park Front Properties, LLC/ 502 W. Tahlequah Street. Ben Rhoads briefed the item. A motion to approve Resolution 08- 19 with Board of Directors Meeting Minutes Page I 4 March 5, 2019 staff' s recommended condition was made by Smiley and seconded by Coleman. Motion passed unanimously. Item L: Resolution 09- 19 / TAP Grant/ North Hico Street. Justin Bland, City Engineer, briefed the item. A motion to approve Resolution 09- 19 was made by Burns and seconded by Hunt. Motion passed unanimously. Administrator' s Report: Patterson remined the new board members of orientation tomorrow; reported an expenditure in the fire department of$ 37, 900 for a diesel exhaust removal system; and an expenditure in the electric department of$33, 572 for a 2019 Ford truck. Directors' Reports: Hunt said she was appreciative of citizen turnout; of staff' s work on the E. Main Street design, and that spring break would be the week of the 18th and that she would be 19th absent from the March meeting. Burns said he appreciated the workshop and that the process worked. Sappington said she enjoyed the information provided by Crafton Tull and familiarizing themselves with the business owners and taking the needs of the residents into account. Rissler she was impressed with the public meeting turnout, the presentation and the walk through; she pointed out the Chamber showcase event this weekend; and Girl' s Night Out on March 14th starting at 5pm. Carroll encouraged everyone to participate in early voting on the new Benton County Courthouse measure; said he was impressed with the E. Main meeting and with the public turnout tonight. Smiley said she appreciated the citizen response to the E. Main Street project and tonight' s audience; encouraged early voting on the courthouse question; and pointed out from 5- 8pm on the 14th the inaugural Art at the Artwalk would be hosted by the Siloam Springs Center for the Arts. Coleman concurred with opinions voiced regarding the E. Main Design; commended Wilmeth on the AWIN project; said the Lawlis items were a hard vote and urged residents in the county to consider annexation; and said he too would be absent March 19th. A Motion to adjourn was made by Coleman and seconded by Smiley. The mayor called for a voice vote. Motion passed unanimously. Meeting adjourned. APPROVED: ATTEST: 49 , LA0,edaetz Renea Ellis, City Clerk ohn Mark Turner' Mayor otauminyoro cITY et #o Seal} ORP0 22 StA J14 A04,: . s. 4 . 1"§ 0 vA),o 00ninimiloo N., d1R-KA-14-51'"5 ikuniiimumo