Board of Directors

MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD DECEMBER 3, 2019 The Board of Directors of the City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs Administration Building on December 3, 2019. The meeting was called to order by Mayor John Turner. Roll Call: Sappington, Smiley, Burns, Hunt, Rissler, Coleman, Carroll— Present. City Representatives Present: Phillip Patterson, City Administrator; Renea Ellis, City Clerk; Captain Derek Spicer, Police Department; Chief Jeremey Criner, Fire Department; Ben Rhoads, Sr. City Planner; Christina Petriches, Finance Director; Don Clark, Community Development Director; Steve Gorszczyk, Public Works Director; and Justin Bland, City Engineer. Opening prayer was led by Director Sappington. A copy of the November 19, 2019, minutes of the regular meeting had previously been given to each Director. A motion was made by Smiley and seconded by Coleman to approve the minutes. Turner called for a voice vote. Motion passed unanimously. Public Input: Larry Taylor, 22377 Dawn Hill Road, expressed concerns with possible 4th Amendment rights violations with the proposed remedies with citizens who are without city utilities being turned on. Item A: Planning and Zoning Commission and Board of Adjustment/ Thomas Montgomery, Chris Salley, Isaac McKinney and J.W. Smith. Ben Rhoads briefed the item. A motion to the approve the appointments was made by Smiley and seconded by Burns. Motion passed unanimously. Item B: Parks Advisory Board/ Daniel Bennett, Kristen Bowyer, Doug Calvert, Stanley Church, and Yoon Kim. Jon Boles, Parks and Rec. Manager, briefed the item. A motion to approve the appointments was made by Smiley and seconded by Carroll. Motion passed unanimously. Item C: Dedication of Utility Easements/ 2700 Block of Waukesha Road. Justin Bland briefed the item. A motion to approve the item was made by Carroll and seconded by Burns. Motion passed unanimously. Item D: Reservoir Repairs/ Public Works Dept. / Water Division/ Diamond C Construction Company/$ 125, 000. Josh Napier, Water Treatment Plant, Superintendent, briefed the item. A motion to approve the item was made by Smiley and seconded by Sappington. Motion passed unanimously. Item E: Annual Chemical Bids/ Public Works Department/ Water- Wastewater Divisions/ Multiple Vendors and Costs. Tom Myers, Waste- Water Superintendent, briefed the item. A motion to approve the item was made by Burns and seconded by Hunt. Motion passed unanimously. Item F: South Holly Street Side Path/ 81 Construction Group/$ 74,337.00. Justin Bland, City Engineer, briefed the item. Following questions, a motion to approve the item was made by Smiley and seconded by Carroll. Motion passed unanimously. Board of Directors Meeting Page 2 December 3, 2019 Item G: Highway 412 Side Path/ 81 Construction Group/$ 57,993. 00. Justin Bland, City Engineer, briefed the item. Following questions, a motion to approve the item was made by Sappington and seconded by Burns. Motion passed unanimously. Item H: Tulsa Street Drainage Culvert/ Scurlock Industries/$ 120, 165. 30. Justin Bland, City Engineer, briefed the item. A motion to approve the item was made by Smiley and seconded by Carroll. Motion passed unanimously. a Item I: Ordinance 19- 26/ 3" Reading/ Amending Chapter 38/ Fireworks. Jeremey Criner briefed the item. A motion to place Ordinance 19-26 on its third reading, suspending the rules and reading title only, was made by Smiley and seconded by Coleman. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Chapter 38 Article IV of the Siloam Springs City Code with Respect to Regulation of the Sale and Use of Fireworks in City Limits; was read on its third reading. A motion to adopt Ordinance 19- 26 was made by Coleman and seconded by Smiley. Motion passed unanimously. g Item J: Ordinance 19- 27/ 1 Reading/ Amending Chapter 102 ( Zoning Code)/ Drive- Through Uses. Ben Rhoads briefed the item. Following brief comments, a motion to place Ordinance 19- 27 on its first reading, suspending the rules and reading title only, was made by Smiley and seconded by Bums. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Chapter 102( Zoning Code) of the Siloam Springs Municipal Code with Respect to Drive- Through Uses, was read on its first reading. Item K: Ordinance 19- 28/ Reading/ Amending Section 102- 21 ( Zoning Code)/ Rezoning R- 2 to R-3, R-4, C- 1A, and C- 2/ 2500 Block of S. Waukesha Rd. Ben Rhoads briefed items K and L simultaneously. Following questions, a motion to place Ordinance 19- 28 on its first reading, suspending the rules and reading title only, was made by Smiley and seconded by Burns. Motion passed unanimously. An ordinance entitled: An Ordinance Amending Section 102- 21 of the Siloam Springs Municipal Code( City Zoning Map); Rezoning( from R-2 TO R-3, R-4, C- 1A and C- 2) the property located at the 2500 Block of S. Waukesha Road; was read on its first reading. Item L: Resolution 38- 19/ Preliminary Plat Development Permit/ Trail Pointe Addition/ 2500 Block of S. Waukesha Road. Rhoads had previously briefed the item. A motion to approve Resolution 38- 19 with staffs stated condition, was by Smiley and seconded by Carroll. Motion passed unanimously. Item M: Resolution 39- 19/ Final Plat Development Permit/ Sweet Homes Addition/ 2300 Block of N. Mt. Olive Street. Ben Rhoads briefed the item. Larry Taylor, 22377 Dawn Hill Road, asked ifthe development was to the north or south of Hwy. 43. Jay Young with Development Consultants, on behalf of the applicant, addressed questions about streets. Following discussion, a motion to approve Resolution 39- 19 with staff's stated conditions was by Burns and seconded by Hunt. Motion passed unanimously. Board of Directors Meeting Minutes Page 3 December 3, 2019 Item N: Resolution 40- 19/ Preliminary Plat Development Permit/ Ashely Park Addition/ 2200 Block of N. Hico Street. Ben Rhoads briefed the item. A motion to approve Resolution 40- 19 was by Smiley and seconded by Bums. Motion passed unanimously. Item 0: Resolution 41- 19/ Significant Development Permit/ Lykins Leasing, LLC/ 310 N. Progress Ave. Ben Rhoads briefed the item. A motion to approve Resolution 41- 19 with stars stated condition was by Carroll and seconded by Bums. Motion passed unanimously. Item P: Resolution 42- 19/ 2020 Budget. Christina Petriches briefed the item, informing the Board that one page had been replaced with a minor change. Following comments from the Board, a motion to approve Resolution 42- 19 was by Smiley and seconded by Coleman. Motion passed unanimously. Item Q: Resolution 43- 19/ Compensation Plan Amendments. Adrienne Barr briefed the item. A motion to approve Resolution 43- 19 was by Burns and seconded by Coleman. Motion passed unanimously. Item R: October Financials. Patterson pointed out that each director had received a copy of the October financial statements. Item S: Administrator' s Report: Patterson reported expenditures in Community Development in the sum of$ 5, 206. 73 for the HVAC unit replacement; in Public Works in the sum of$43, 400 for the Maloree Woods Lift Station improvements; that we had paid the City of Bentonville 74, 798. 85 for the work they had performed in restoring power after the tornado; savings at the city fuel facility in the amount of$ 64, 898 through October of 2019 and a total savings of 331, 893 since the 4th quarter of 2013; and what would be covered at the last board meeting on December 17th. Mayor Turner said he had attended the American Legion Christmas party and pointed out Director Burns had been presented a service award; reminded everyone of the upcoming Christmas parade and invited directors to wear" tacky sweaters" to the next board meeting. 17th Directors' Reports: Hunt stated she would be absent from the December meeting; thanked citizens for expressing concerns; read a prepared statement pointing out concerns she was aware of regarding the direction in which the city was moving; said the concerns were valid and the board appreciates the input, but assured everyone that the Board did care about the city and reminded everyone to be aware of all the blessings the city is afforded; and fmally wished everyone a Merry Christmas. Bums stated he was pro- development and connectivity; that he had concerns with Sager Creek and the contributory factors; that he had met with citizens regarding streets and encouraged everyone to review the Master Street Plan and the E. Main power point on the city' s website; commented on the vibrance of the mural in Memorial Park, the pieces of art that were placed on the bump- outs on Broadway; and asked everyone to enjoy the holidays. Sappington thanked everyone for contributing to the Manna Center' s" One bag program;" stated it had over 500 bags donated and that it had given out 300 bags with turkeys; pointed out a scam involving genetic testing and cautioned seniors to be mindful of the medicare scam. Rissler stated she wanted to: clarify" assumptions" that had previously been made concerning her; explain her reasoning behind why she had voted on the E. Main Street project, saying she was not totally against the project, expressed her confidence in Crafton Tull, and stated she appreciated the work that had been put into the project, but had voted no in an attempt to insure infrastructure and safety was a priority over beautification, and despite being repeatedly criticized on her method of representation, she would not waiver from the way she saw 4 Board of Directors Meeting Minutes Page 14 December 3, 2019 fit; she also encouraged the audience to attend the Christmas parade, a great family event. Carroll pointed out several events going on in town this weekend including the parade, activities at the Chautauqua, and the museum open house; said he appreciated the balance we were able to show for all to see; that we had a wonderful opportunity and obligation to offer direction, so citizens would have peace and enjoyment that they hoped for; and Merry Christmas. Smiley said they were all doing the best they could for a community that is loved; Santa would be at the library on Saturday, December 12th and at the Community Building to take pictures with your pets; the mural was spectacular and encouraged the audience to go see it; commented on the sculptures bump- outs; and said" I love this community." Coleman asked on the citizens to stay with us as far as the proposed amendments to the nuisance code; that we are not in the business of taking anyone' s property and that other methods were available. A motion to retire into executive session to discuss the employment of the City Administrator was made by Coleman and seconded by Smiley. Motion passed unanimously. The Board went into executive session at 8: 17 pm. The meeting was called back to order at 10: 10 p.m. A motion was made by Coleman and seconded by Smiley to extend the City Administrator' s contract for one year and allow a 3% salary increase. Motion passed unanimously. With no further business, a Motion to adjourn was made by Coleman and seconded by Carroll. A voice vote was called. Motion passed unanimously. Meeting adjourned. APPROVED: ATTEST: CV/ 4U J.Zeli)* c/ s I Mark Turner, Mayor aHbftprll City Clerk Renea Ellis, C FtP0,6i, 9, 1 numnpUp/ 9f seal} 9 fy f 0!/ z SEAL _ tips 45`` cam 4.1:2-KA-N.